introduction to presentation software ppt

What is Presentation Software Anyway? A Complete Guide to Essential Features and Why Your Team Needs Them

It’s estimated that 30 million PowerPoint presentations are created on any given day— and those numbers have likely spiked even higher given our new norm of virtual communication and remote work. Between startup pitches, business plans, all-hands meetings, and school presentations, everyone has a different story to tell. Regardless of who you are and what you do, we’d be willing to bet that you’ve created a deck or two in your day. But having a handful of presentations under your belt doesn’t necessarily mean you’re an expert. 

In fact, it’s very likely that the majority of those presentations created on a daily basis are cobbled together the night before the deadline. The result? A poorly executed deck (or frankendeck, as we like to call them) that doesn’t support your overarching purpose. In fact, 79% of people think that most presentations today suck. Your content means nothing if it gets lost in transition, and a bad deck can derail your entire presentation in the blink of an eye. Luckily, presentation software can help you create something brilliant in a fraction of the time— with no design experience required. 

Sounds great, right? But what is presentation software , anyway? Let us tell you. 

What is presentation software?

Presentation software is the deck designer you’ve been looking for, without actually having to hire a designer. At its core it’s a platform or software that enables you to create visual presentations. Everyone knows the household names like PowerPoint , Keynote , and Google Slides , but there are plenty of PowerPoint alternatives out there making presentation design simpler and more innovative. Alternative software, like Beautiful.ai, offers unique features that are not available in the dated software like PowerPoint. 

What features should you look for?

Depending on whether you work for a small business, startup or larger enterprise, finding a good presentation software program is a must. There are many different softwares to choose from, but these are the key features that you should consider when choosing your app or platform. 

A lot of inexperienced designers might dread starting a presentation from scratch (can you blame them?). A big selling point for a lot of PowerPoint alternatives is that they offer pre-built templates to help get you started. But even still, presentation design can be a big undertaking if you don’t know how to structure your story. Beautiful.ai offers a free gallery of pre-built presentation templates by our resident designer to help you start inspired. Each template is fully customizable so you can make it your own, while using our layouts to spark your own creativity.

If you’re not a designer by trade, a presentation software with artificial intelligence is smart (literally, and figuratively). Beautiful.ai’s smart slides take on the burden of design for you so that you can focus on what’s really important: your message. With smart slide templates , we apply principles of good design to each slide restraint so that it’s nearly impossible to create something that doesn’t look good. Simply add your content and watch the slides adjust without having to worry about aligning text boxes, configuring charts, or resizing text. 

Some presentation softwares do animations better than others (no, we aren’t going to name any names). Your animations should be subtle, but effective. The last thing you want is your animations to give the audience motion sickness. But when done correctly, dynamic animations build in a way that directs the audience’s attention back to your slides.

We may be biased, but Beautiful.ai’s animations bring your slides to life without overwhelming viewers. We give you the power to decide how your animations will build on each slide. You control the speed, the order, and whether they build automatically or advance with a click. You can create a custom timeline, which is a manual control of your animation build. And you can also customize the animation timing and style to choose overlapping, simultaneous, sequential, or no animation at all. Depending on your content, and talking points, you may select a slow, normal, or fast animation speed— it’s all up to you. 

Collaboration

We can all agree that working in the cloud is better than working without it. Eliminating lengthy email chains and attachments from your workflow can save a lot of time. Especially when you’re working in tandem with colleagues or clients, the cloud ensures that you are always working in the most updated version. Collaborating in presentations means that you can work on building a deck in unison with your team, which is something that’s critical in a work-from-home environment. 

With Beautiful.ai, not only can you collaborate with teammates— internal and external— in real-time, but you can also comment on slides to provide feedback or questions. Each collaborator on the presentation will receive a notification via email and within the product when a comment or edit is made on the slide so nothing falls through the cracks. 

Shareability

Shareability is something that older presentation software— like PowerPoint— lacks. Instead of having to send a file attachment with every update, newer presentation software will allow links for simplified sharing. This also helps teams with version history and content management. 

In Beautiful.ai, it’s easy to share your link out via email, social media, or embed it on a webpage. Because everything is saved on the cloud, you can edit your presentations on the fly and it will be updated immediately without having to resend a new link to your colleagues or clients. This is a game changer for board meetings, pitches, or sales proposals when a piece of information might come in at the last minute but you have already sent a link out to the deck.

Analytics is an essential tool for any business. With analytics you can see which slides performed well, and which slides your audience skipped altogether. This allows you to evaluate which information is resonating well with your audience and what might be getting lost in transition. As a business, this can help you understand your final call-to-action, and how you need to pivot to encourage a more favorable outcome. 

Beautiful.ai’s analytics shows you time spent on the presentation, total views, when the presentation was last viewed, and completion rate all within the product. 

Jordan Turner

Jordan is a Bay Area writer, social media manager, and content strategist.

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What is PowerPoint: A Comprehensive Guide for Beginners

What is PowerPoint? This blog provides the essence of PowerPoint, a versatile presentation software by Microsoft. Discover its features, uses, and the art of crafting compelling slideshows. Whether you're a student, professional, or simply curious, explore the power of PowerPoint and learn how to create impactful presentations effortlessly.

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According to Glassdoor , a PowerPoint designer's average salary in the UK is about £37,811 annually. In this blog, you will learn What is PowerPoint, its key features, its benefits, and how to use it, as well as learn some tips for creating effective presentations.   

Table of contents       

1)  What is PowerPoint?  

2)  Understanding the PowerPoint Interface  

3)  Key Features of PowerPoint 

4)  How to use PowerPoint to create a presentation? 

5)  Benefits of PowerPoint  

6)  Tips for Creating Effective PowerPoint Presentations 

7)  Conclusion      

What is PowerPoint?   

PowerPoint is a versatile and popular presentation software developed by Microsoft (MS). It is a part of the Microsoft Office Suite and offers various features and tools to create visually appealing and engaging presentations. MS PowerPoint allows users to combine text, graphics, multimedia elements, and animations to convey information effectively .   

Evolution of PowerPoint   

Understanding the PowerPoint Interface   

The PowerPoint interface provides a user-friendly environment for creating and editing presentations. Familiarising yourself with its essential components will help you navigate the software efficiently. Here's a breakdown of the MS PowerPoint interface:   

1)  Ribbon : The Ribbon is located at the top of the MS PowerPoint window and consists of multiple tabs, such as Home, Insert, Design, Transitions, and more.    

2) Slides pane : The Slides pane is on the left side of the PowerPoint window. It displays thumbnail images of your presentation slides, allowing you to navigate and rearrange them easily. You can add, delete, duplicate, or hide slides from this pane.   

3)   Notes pane : The Notes pane is located below the Slides pane. It provides space for adding speaker notes or additional information related to each slide.    

4)  Slide area : The Slide area occupies the central part of the PowerPoint window. It displays the selected slide, where you can add and arrange content such as text, images, charts, and multimedia elements .    

5)  Task panes : Task panes are additional panels on the PowerPoint window's right side. They offer various functionalities such as formatting options, slide layouts, animations, etc. Task panes can be opened or closed based on your specific needs.   

Understanding the MS PowerPoint interface will help you navigate the software effectively and make the most of its features. Whether you are creating slides, adding content, or applying formatting, having a good grasp of the interface ensures a smooth and productive experience .  

Key Features of PowerPoint  

When it comes to creating captivating and professional presentations, MS PowerPoint stands out as versatile and feature-rich software. Its array of tools and functionalities enables users to bring their imagination and ideas to life. Moreover, it also helps engage their audience effectively .    

1) Slide Templates : PowerPoint provides a collection of pre-designed templates that make it easy to create visually appealing slides.   

2)  Slide Master : The Slide Master feature allows users to define the overall layout, font styles, and colour scheme for the entire presentation .   

3)  Animations and transitions : PowerPoint offers various animation effects and slide transitions to add visual interest and captivate the audience .   

4)  Multimedia integration : Users can embed images, videos, and audio files directly into their presentations, enhancing the overall impact .   

5)   Collaboration tools : MS PowerPoint allows multiple users to work on a presentation simultaneously, making it ideal for team projects and remote collaboration .   

6) Presenter View : The Presenter View feature gives presenters access to speaker notes, a timer, and a preview of upcoming slides, enabling a seamless presentation experience .   

These features collectively contribute to PowerPoint's versatility and make it a powerful tool for developing engaging and impactful presentations.  

How to use PowerPoint to create a presentation?   

Creating a presentation in PowerPoint is a straightforward process. Whether it's simple animations or explainer videos learning H ow to use PowerPoint is an extremely valuable skill. Here's a step-by-step guide on how to create a presentation:   

1)  Launch PowerPoint and choose a template or start with a blank slide. 

2)  Add slides by clicking "New Slide" or using the shortcut key (Ctrl + M). 

3) Customise slide content by entering text and inserting visuals.  

4)  Rearrange slides for a logical flow by dragging them in the slide navigation pane.  

5)  Apply slide transitions for visual effects in the "Transitions" tab.  

6)  Add animations to objects in the "Animations" tab.  

7)  Preview your presentation by clicking "Slide Show".   

8)  Save your presentation and choose a format (.pptx or .pdf).  

9)  Share your presentation via email, cloud storage, or collaboration tools.   

By following these steps, you can create a well-structured and visually appealing presentation in Microsoft PowerPoint. Remember to keep your content concise, use engaging visuals, and practice your presentation skills to deliver an impactful presentation .   

Benefits of PowerPoint   

1) Visual appeal : Microsoft PowerPoint allows you to create visually appealing presentations with its wide range of design tools and features. You can use templates, themes, and customisable layouts to make your slides visually engaging and professional .   

2)  Easy to use : PowerPoint has a user-friendly interface, making it accessible to users of all levels. The intuitive tools and straightforward navigation make it easy to create, edit, and deliver presentations efficiently .   

3)   Flexibility : PowerPoint provides flexibility in terms of content creation. You can include various types of content, such as text, images, charts, graphs, videos, and audio files, to enhance your message and engage your audience effectively.   

4)   Organisation and structure : PowerPoint offers features to help you organise and structure your content. You can create multiple slides, use slide masters for consistent formatting, and arrange the sequence of slides to create a logical flow .   

5)  Presenter tools : PowerPoint includes built-in presenter tools that aid in delivering presentations smoothly. You can use presenter view to see your notes and upcoming slides while your audience sees only the presentation. Additionally, features like slide transitions and animations add visual interest and help you control the flow of information .   

6)  Collaboration and sharing : PowerPoint allows for easy collaboration and sharing of presentations. Several users can simultaneously work on the same presentation, making it convenient for team projects. You can also share your presentations via email, cloud storage, or online platforms, ensuring easy access for viewers .   

7)   Integration with other tools : PowerPoint can seamlessly integrate with other Microsoft Office applications, such as Word and Excel. You can import data and charts from Excel or copy and paste content between different Office applications, saving time and effort .  

8)   Presenter-audience interaction : PowerPoint provides features that facilitate interaction between the presenter and the audience. You can include interactive elements like hyperlinks, buttons, and quizzes to engage your audience and make your presentations more dynamic.   

9)   Portable and accessible : PowerPoint presentations can be saved in various formats, such as .pptx or .pdf, making them easily accessible on different devices. This portability allows you to deliver presentations on laptops, tablets, or even projectors without compatibility issues .   

10)  Time and effort savings : PowerPoint simplifies the process of creating presentations, saving you time and effort. The pre-designed templates, slide layouts, and formatting options enable you to create professional-looking presentations efficiently .   

Unleash your creativity to deliver captivating presentations that leave a lasting impact with our Microsoft PowerPoint Masterclass – Sign up now!   

Tips for Creating Effective PowerPoint Presentations   

1) Simplicity is key : Keep your slides clean and uncluttered. Use concise bullet points and simple visuals to convey your message effectively .   

2)  Visuals matter : Incorporate relevant, high-quality visuals such as images, charts, and diagrams to enhance understanding and engagement .   

3)  Limit text : Avoid overwhelming your audience with excessive text on slides. Use brief phrases or keywords to communicate key points .   

4)  Choose legible fonts : Opt for clear and readable fonts that are easy to read, even from a distance. Maintain consistency in font styles throughout your presentation .   

5)  Consistent design : Maintain a consistent design theme, including colours, fonts, and layout, to create a visually appealing and professional presentation.   

6)  Emphasise important points : Use visual hierarchy techniques, such as font size, colour, and formatting, to draw attention to essential information .   

7)  Use transitions and animations sparingly : Incorporate slide transitions and animations thoughtfully, focusing on enhancing content and transitions without distracting the audience .   

8)  S lide notes for guidance : Utilise the slide notes feature to include additional details, explanations, or reminders for a well-prepared and confident presentation.   

9)  Practice and time yourself : Rehearse your presentation to ensure smooth delivery and stay within the allocated time. Practice helps you refine your content and delivery.   

10)  Engage the audience : Encourage audience participation through interactive elements, questions, or discussions to foster engagement and make your presentation more memorable.   

By implementing these tips, you can create effective MS PowerPoint presentations that capture attention, communicate information clearly, and engage your audience effectively.  

Conclusion      

We hope this blog has helped you understand What is PowerPoint and how it can help you. It offers powerful features with a user-friendly interface for creating visually appealing presentations. With its tools for organising information, incorporating text and visuals, and delivering impactful content, PowerPoint is a valuable tool for beginners to communicate their ideas effectively .   

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Information can be displayed using an electronic presentation application. This information is usually presented as a slide show — the data is displayed on a slide that may be viewed on a computer monitor or projected onto a screen using an LCD projector. A presentation might consist of multiple slides that are exhibited one after the other. The presentation tool in MS Office is MS PowerPoint. Microsoft PowerPoint is a popular presentation application, although there are alternatives such as Corel Presentations OpenOffice.org, Impress, etc. 

Three major components of a presentation program are: 

(i) An editor that allows text to be input and formatted  (ii) a means for inserting visual pictures, audio, and video  (iii) and a slide-show system to display the final content.

How to open MS PowerPoint

In Windows 8/above:

Step 1: Press Windows + c to open the search bar

Step 2: Type PowerPoint & click on the MS Office version you are having in your system. MS Office window will pop up.

In Windows 7 or below:

Step 1: Go to the program section in the windows start menu. Step 2: Go to MS Office & click on it. A drop-down list is seen Step 3: Click on MS PowerPoint & MS PowerPoint window will pop up.

Creating a Presentation

Once your MS PowerPoint Window pops up, you can create & save the file by:

Step 1: Click on the Microsoft button on the top left.

Step 2: Click on new , a new Presentation window will pop up.

Step 3: Click on Create & a new presentation will be created.

Note: Shortcut for New: Ctrl +n

Saving a Presentation

Once you have created a presentation, it can be easily saved with the help of following steps:

Step 1: Click on the Microsoft icon

Step 2: Click on the Save button

Step 3: A new Window for Save As will pop up. 

Step 4: Select the drive (by clicking on it: Example: Local Drive (D)) in which you want to save the presentation. Then your drive will open up, select the folder in which you want to save the presentation (Example: img folder here) & then give the required name to your presentation (Example: MyPresentation here). Your presentation is created & saved with the provided name.

Note: Shortcut for save: Ctrl + s

Basic Elements of a PowerPoint Window/Slide

You can see various bars in the presentation window. They are:

(i) Title Bar: This shows the name/title given by you to the current presentation. If user do not save the presentation by any name, default name given by MS PowerPoint appears in this bar. (ii) Menu Bar: Contains menu items like insert, views, design, animations, etc. (iii) Office Button: MS Office button on the left-most top. (iv) Formatting Toolbar: Have tools like Bold, Italic, Underline, Font shape & size etc. to format your data.

(v) Zoom Slider: To zoom in or zoom out your presentation. (vi) Slide Sorter Pane: This allows us to choose which slides will be shown in which sequence during the slide show. (vii) Notes Pane: This allows us to type notes that we may require later when preparing for the presentation, but they will not be displayed during the slide show. (viii) View Buttons: Provides different views of your presentation like : normal, slide show & slide sorter. (ix) Slide Pane: This is where we type, format, and otherwise design the slide.

Concept of Slide Shows

After preparing the presentation, it’s time for the slide show. Steps for slide show are:

Step 1. Click on the view Option on the top Menu Toolbar Step 2. Click on the slide show option.

Step 3. The slide show will start (Press Esc key (escape) to come out of slide show)

Note: Shortcut for the slide show is: F5

Sample Questions

Question 1. How to print a Presentation through an attached printer?

Step 1: Click on the Microsoft icon Step 2: Click On Print & a window for Print & Preview the document will pop up. Step 3: Click on Print . Then a window for Print will pop up. Step 4: Select the printer by which you want to take out print of the document.  Select the page range (Print of all or some or current page) & number of copies you want. Step 5: Click on OK. You will get print of your Presentation.

Note: Shortcut for print is Ctrl + p.

Question 2. What will you do for closing a Presentation?

The procedure is as follows: 1. Go to Office Button  2. Click on close (last option in the list).

Question 3. Give shortcuts to create, print, close & save a presentation.

1. Ctrl + N – Create a New presentation. 2. Ctrl + S – Save a presentation. 3. Alt + F4 – Close a presentation. 4. Ctrl + P – Print a presentation.

Question 4. What is MS PowerPoint?

PowerPoint (PPT) is a powerful and simple-to-use presentation graphics software tool for creating professional-looking electronic slide shows. A PowerPoint presentation, or PPT, is a collection of slides that exhibit a graphical and visual interpretation of data in order to deliver information in a more creative and dynamic way.

Question 5. In a slide, what kind of elements can be added?

In a slide, we can add: -Graphs -Clip Art -Tables -Media Clips -Pictures -Charts -Videos etc.

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How to Write an Introduction in PowerPoint: A Step-by-Step Guide

Writing an introduction in PowerPoint is all about grabbing your audience’s attention and giving them a preview of what they are about to learn. It sets the tone for the rest of the presentation and can make or break your audience’s engagement. By following a few simple steps, you can craft an introduction that will captivate your audience and get your presentation off to a strong start.

After you complete your introduction, your audience should feel intrigued and eager to hear more. A well-crafted introduction can help establish your credibility and make your audience more receptive to your message.

Introduction

When it comes to presenting information, the introduction is your first impression, and as we all know, first impressions can be everything. Whether you’re presenting to a group of business professionals, teaching a class, or speaking at a conference, knowing how to write an engaging introduction in PowerPoint is essential. It’s not just about the content, but also about how you present it.

An introduction sets the stage for what’s to come, grabs your audience’s attention, and prepares them for the information they are about to receive. So, why is this topic important? Anyone who uses PowerPoint as a tool for presenting information can benefit from mastering the art of the introduction.

Step by Step Tutorial on Writing an Introduction in PowerPoint

Before diving into the step-by-step process, let’s first understand what these steps will help us achieve. By following the outlined steps, you will be able to craft a compelling introduction to your PowerPoint presentation that will engage your audience from the get-go.

Step 1: Open PowerPoint and Select a Theme

Choose a theme that aligns with the topic of your presentation.

Selecting a theme is the first step because it sets the visual tone for your presentation. The theme should be professional yet engaging, and it should complement, not distract from, your introduction.

Step 2: Add a Title Slide

Insert a new slide and choose the ‘Title Slide’ layout.

Your title slide is where you’ll introduce the topic of your presentation. Make sure the title is clear, concise, and reflective of the content to follow.

Step 3: Craft a Catchy Title

Write a title that is both informative and attention-grabbing.

Your title is the first text your audience will read, so it needs to make an impact. Use compelling language that piques curiosity and encourages your audience to want to learn more.

Step 4: Add a Subtitle (If Applicable)

Include a subtitle that provides additional context or a preview of the presentation’s focus.

Not all presentations will require a subtitle, but if yours covers a broad topic or has a specific angle, a subtitle can provide clarity.

Step 5: Create an Agenda or Overview Slide

Design a slide that outlines the main points you will be covering in your presentation.

An agenda or overview slide lets your audience know what to expect and helps them follow along more easily. Keep it brief and to the point.

Additional Information

Creating an engaging introduction in PowerPoint requires more than just following steps; it’s about understanding your audience and crafting a message that resonates with them. Remember, the introduction is your chance to make a lasting impression, so take the time to develop a hook that will capture the audience’s interest. Consider opening with a relevant quote, a surprising statistic, or a compelling question.

Use visuals effectively by incorporating images or short videos that complement your message. Pay attention to the design elements, such as font size, color, and layout, to ensure readability and visual appeal. Lastly, practice delivering your introduction to ensure a smooth and confident start to your presentation.

• Open PowerPoint and select a theme.
• Add a title slide.
• Craft a catchy title.
• Add a subtitle (if applicable).
• Create an agenda or overview slide.

Frequently Asked Questions

How long should a powerpoint introduction be.

An introduction should be brief, ideally less than two minutes, to set the stage without losing your audience’s attention.

Can I use humor in my presentation’s introduction?

Yes, humor can be an effective way to engage your audience, but make sure it’s appropriate for the setting and your audience.

Is it necessary to have an overview slide?

While not mandatory, an overview slide can be helpful for providing structure and helping your audience follow along.

How many slides should the introduction consist of?

Typically, one to three slides are sufficient for an introduction, depending on the complexity and length of your presentation.

Should my introduction include a personal introduction?

If it’s relevant and adds credibility, including a brief personal introduction can be beneficial.

Writing an introduction in PowerPoint is a critical skill for anyone looking to present information effectively. By following the steps outlined above and keeping in mind the pros and cons, you can create an introduction that not only captures your audience’s attention but also sets the stage for a successful presentation.

Remember, the introduction is your chance to make a lasting impression, so put in the effort to make it count. Good luck, and happy presenting!

Matthew Burleigh has been writing tech tutorials since 2008. His writing has appeared on dozens of different websites and been read over 50 million times.

After receiving his Bachelor’s and Master’s degrees in Computer Science he spent several years working in IT management for small businesses. However, he now works full time writing content online and creating websites.

His main writing topics include iPhones, Microsoft Office, Google Apps, Android, and Photoshop, but he has also written about many other tech topics as well.

Read his full bio here.

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Introduction to Computer Software

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Introduction to Computer Software

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Chapter 3. Introduction to Computer Software. Software in General. each information system is based upon software under the form of programs and procedures software is needed for input , processing , output, storage and management activities Trends in software development: usage of packages

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• programming languages
• operating system
• task scheduler
• higher level languages
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Chapter 3 Introduction toComputer Software

Software in General • each information system is based upon software under the form of programs and procedures • software is needed for input , processing , output, storage and management activities Trends in software development: • usage of packages • usage of non-procedural languages ( 4GL )

Software Categories O’Brien 88

Software Trends O’Brien 89 First Generation Second Generation Third Generation Fourth Generation Fifth Generation? Trend: Toward Conversational Natural Programming Languages. User-Written programs Machine language Packaged programs Symbolic languages Operating systems High-level languages Database Management Systems 4GL Microcomputer Packages Natural Languages Multipurpose GUI Expert Software Trends Trend: Toward Easy-to-Use Multipurpose Application Packages.

Application Software for End Users • General Applicable Software • suites • MS-office: word , excel, powerpoint, access, outlook, explorer • Web-browsers • netscape • explorer • Electronic mail • CASE • Encyclopedia • Databases • Groupware • Lotus notes Text: O’Brien p 92 - 101

Interfaces HW - user O’Brien 98 End user • System software • operating system: OS, DBMS, comm • support: system utilities • development: compilers, CASE, 4GL • Application software • packages • own development Application SW System SW Computer- hardware

Operating Systems • User interface • file management • Task management • UNIX, VM or MVS, VSM, MS-DOS • Database Management systems • ORACLE, Informix, INGRES, SYBASE, DB2, Paradox • Telecommunication monitors • network servers, front-end processors, middleware • Programming languages and Compilers • procedural vs. non-procedural, 4GL, natural languages • Programming Tools • workbenches, prototyping tools, editors, debuggers

Basic Functions of an Operating System User interface Communication between system and user Utility management Task management File management Supporting programs and other functions Management of peripheral devices Virtual memory Task follow-up Multitasking Management of data and programs Supporting functions Text: O’Brien p 105

Operating System Examples : UNIX, DOS, OS/2, MVS Text- processors Programming languages UNIX Program interpreter Kernel provides elementary computer functions System interface Shell File - and Directory systems Programs Communication and networks Programming- utilities

Operating systems Operating system = management system • hides hardware details for the users • different machines look identical • depends on the type of applications

Other System Software • Network management ( middleware, firewalls, …) • File management • Database management systems • performance monitors • security monitor Text: O’Brien p 108 - 109

Program Interaction with the Environment . permanent dialogue between program and user . input of data in function of the results . moment in time and speed are extremely important for the user (real time) . user friendly ( error messages ) Batch: . no interaction with environment . required data are prepared in advance . results are delivered to the user afterwards . moment in time and speed are unimportant for the user Interactive:

The absolute binary loader A program must first be loaded in central memory and the P-register must be initialized with the address of the first instruction of the program. The absolute binary loader is a small program that: . loads the binary form of the program (absolute object code) from the peripheral memory into the central memory . is mostly stored in a reserved part of the memory central memory ABL

The "command interpreter" Command interpreter Program that gives access to tables containing the name of the program and its address in the mass memory These tables are managed by the file manager With an instructive command processor the user inputs via the terminal , the name of the program to be executed central memory Load chess chess FMGR comm.int ABL

________________________ ________________________ ________________________ ________________________ ________________________ ________________________ ________________________ ________________________ ________________________ ________________________ ________________________ ________________________ ________________________ ________________________ ________________________ ________________________ ________________________ ________________________ ________________________ ________________________ ________________________ ________________________ ________________________ ________________________ ________________________ ________________________ ________________________ ________________________ ________________________ ________________________ ________________________ ________________________ ________________________ ________________________ ________________________ ________________________ ________________________ ________________________ ________________________ control ________________________ unit The interrupt handler Normal program termination Program X cmnd interpreter return to cmnd.int In case of a program interruption cmnd interpreter Program X return to cmnd.int

Task scheduling Task scheduler , job scheduler , queue manager manages the waiting queue of all commands which have not yet been executed If there is space available in memory , the task scheduler selects a task from the input queue and orders the loader to load the corresponding program into the memory Selection criteria . round robin algorithm: FIFO + limited time slice preempted tasks after t sec finished tasks CM new tasks

Task scheduler 2 Handle batch queue only if the interactive queue is empty interactive tasks interactive queue finished tasks preempted tasks after t sec CM new batch tasks Batch queue

Process scheduling The process scheduler is the part of the operating system that decides which program in memory , the CPU will work on . Process status's task terminated active transition active-waiting start i/o load wait for CPU i/o terminated blocked (interrupt) swap-out Transition Active-Waiting after action of the process scheduler

Process priorities Algorithm for according priorities must be : - simple ( overhead ) - give I/O jobs higher priority for optimal usage of I/O active select process with P max P:=P-1 wait for CPU blocked P:=P+1 P can get an initial value , eg. depending on the user category

Spooling In case of shared usage of peripheral equipment in a multi-programming environment Part of the operating system that writes all of the available input and output per program on a disk , and makes it available as soon as the required peripheral equipment is free . Spooling monitor: Program A Program B spooler Program C disk

End-User Applications • general purpose packages • word processing , productivity packages • Application-specific programs • Business application programs • Scientific application programs • Education, entertainment, art, law, medicine, ... • Graphics packages • Integrated Packages

Programmingandprogramming languages

Programming The same hardware can be used for various applications thanks to the programmability • Specific aspects of tasks are not build-in in the hardware • but in the software . They are loaded in the program memory • ( except for some I/O functions ). • Programming is an important aspect in every automation project. • The programmer has to know the problem very well ; • this has to be achieved during analysis or specification gathering . • Specifications are focused on the user. • Specifications are reflected in programs and translated into • an executable program.

Programming Languages A Programming language is a set of conventions that allows to express a program in a format that is also more or less readable for humans. Machine languages • Use binary coded instructions Assembly languages • use symbolic coded instructions Higher Programming languages • use statements that are close to English together with arithmetic notations Fourth generation languages • use natural and non-procedural statements Object oriented languages • Data and procedures are combined in objects

Elementary Languages There is a direct relationship between the vocabulary of the language ( syntax ) and the instructions for the computer The most elementary language is the machine language - operation codes and operands have the format of binary numbers - completely machine-dependent - almost unreadable for programmers - source of errors - time consuming - 11011011 represents ADD in a certain language

Assembly Languages e.g.: opening door 0 0 KFL D2 D2 D1 D1 D2 1 - - 0 10 KDA 1 3 207 - D1 P2 D2 P3 P3 P4 D2 P5 D2 P6 D1 P7 P3 P8 P1 P9 DDA P1 1 2 3 4 5 6 7 8 9 STO STO EQ? MUL ADD ADD NE? NE? STO • Operation codes and operands get symbolic names • Addresses of words in memory that contain data • get a meaningful name • Require important knowledge about computers • susceptible to errors • Still hardware related

Higher Level languages In higher level programming languages they try in the first place to make abstraction of the used machine • Procedures and data are described in terms that are closer to the application domain in which they are used • An instruction can represent a set of machine instructions ; Variables can take abstract values eg.: month • Much higher productivity; • lower risk for errors: • Imperative languages: BASIC, FORTRAN, COBOL, ADA, PASCAL, C, Modula, … • Non-imperative languages: LISP, PROLOG, Scheme

Language Example Calculate the average of two numbers Memory addresses: written 30 oral 31 final 40 Pascal: final := ( written + oral ) / 2 Assembler: load a,written (CALM) add a,oral divide a,#2 store a,final machine language: 66 30 54 31 43 02 67 40 required computer knowledge always higher

Assessment • productivity of programmers is better with higher programming languages • Translation into machine language is not always optimal leading to theoretically slower programs • Higher cost for computer capacity largely compensated by reduced programming costs • elementary languages only used in case of: - hardware cost much higher than programming cost - small programs sold in large quantities - critical parts of programs for supercomputers

Imperative languages With imperative languages the programmer writes all tasks to be performed in the appropriate sequence e.g.: linear equation AX+B=0 - read coefficients A and B ; - calculate quotient of B divided by A ; - change sign of the result ; - assign the value of the quotient to X ; - write the value of X . COBOL, BASIC, ADA , Pascal , Modula , .....

Non-imperative languages In non-imperative languages only the relationships between the data are given. The actions to be performed by thee computer are derived from this relationships. The solution of the linear equation can be formulated as follows: - The coefficients A and B can be read - the variable X is defined by X= - B/A to execute the program it is enough to write: write X e.g.: LISP , PROLOG

Object oriented languages In Object oriented languages programs pass an instruction to the object to perform the operation. register C++ Eifel Smalltalk JAVA Visual Basic Calculate interest Monthly overview Actual status Design owner calculate status transmit Text: O’Brien p 113

Compilers and Interpreters • Programs written in a higher language must be converted into machine language Source code Compiler Interpreter Object code Hardware

Compilers and interpreters 2 Compiler: During compilation the entire program is converted into executable OBJECT code. It can be saved and reloaded several times. This is especially useful for larger programs that have to be executed several times without having to be modified. Interpreter: The source code is translated by the interpreter instruction by instruction into machine language and immediately executed. At every execution the translation is redone. This is interesting to debug programs or for small programs using little mass memory. Source code takes much less space than object code.

Compilation vs Interpretation Compilation Interpretation execution modifications error messages memory space mass memory fast slow cryptic large unavoidable Slow fast clear small optional

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