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How to Mention a Referral in Your Cover Letter

What Is a Referral Cover Letter?

The benefits of being referred, who to ask for a referral, how to mention a referral, tips for writing a referral cover letter, referral cover letter sample.

• More Cover Letter Examples

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If you know someone at a company or someone with a strong connection to a company, it can be helpful to mention them in your cover letter when you apply for a job. Having a referral can help you stand out from the crowd when you're job searching, and including the referral in your cover letter can help get your application noticed by the hiring manager.

Mentioning that you're referred by someone is like getting an employment reference in advance. Hiring managers and recruiters will likely take a closer look at candidates with whom they share a mutual contact, and for good reason: Studies have shown hiring through employee referrals results in faster, cheaper, more effective hiring than relying on job sites.

Applicants with a referral are four times more likely to be offered a job than candidates without one. Referral hires also tend to get up to speed more quickly, fit in better, and stay with the company longer. Referrals can also give the hiring manager additional context on a candidate and their work background.

Mentioning your referral and shared connection in your cover letter can make the difference in helping your application get noticed by prospective employers.

Here's how to write a referral cover letter, including the best way to mention the contact who is referring you and a sample letter with a template to download.

A referral cover letter mentions a mutual connection when applying for a job. You might be referred by a colleague, friend, employee at the company you’re interested in, client or vendor, or college career office.

Referred candidates are a leading source of new hires, and many employers actively seek referrals when hiring for open positions. Even if a company doesn't have a formal employee referral program , referrals are typically welcomed as a way to expedite the hiring process and secure strong candidates for available jobs.

Having a referral name to mention in your cover letter helps the hiring manager understand the shared connection you have with them or their employer. A referral also helps relate your experience to the open position and, depending on how you know the referring party, can provide some insight into how well you might fit in at the company.

Your cover letter also provides an opportunity to briefly highlight your education, skills, and qualifications for the job. In addition to mentioning your referral, you'll have the chance to add a few specific examples of why you are the best candidate for the position and share other details not included on your resume.

There are many different ways to be referred for a job. A connection at a company may inquire into whether you have an interest in exploring new opportunities. You may find that you're connected with an employee on LinkedIn. Before you apply for a job, take a look to see who you know at the organization.

The referral doesn't have to be a business connection. You can ask anyone you know at the company or who has a contact at the company if they would recommend you for a job.

Be sure to check with the individual in advance and ask if they are willing to give you a referral . Even if you’re certain they’d vouch for you, giving a potential referral the heads-up ensures they’ll be ready and able to offer the best possible recommendation, given the job requirements.

You can send a letter or email asking for a referral , which gives the person the time and opportunity to think through what they can do for you and how to proceed. Asking in writing also gives your connection an out if they aren't comfortable referring you.

• Mention who is referring you. When you use a referral in your cover letter, mention them in the first paragraph. Include the individual by name and describe your connection with them as well.
• Explain how you know the person. Give a brief account of how you know the person, and explain how they came to be familiar with your work qualifications and skills.
• Describe why they are recommending you. If the person recommended that you apply for this particular position, take the opportunity to mention why they are endorsing you. What specific qualities of yours made them think you would be a good fit for the company and the job? What do you have to offer the company?

Here's an example of an introductory paragraph mentioning the candidate has been referred by a colleague:

My colleague Amy Smith recommended that I contact you directly about the sales representative position at ABC, Inc. Amy and I have worked closely in the industry for many years, and she thought the company would be a good fit for my style and experience in sales. She pointed out that as a successful, award-winning salesperson, I would be an excellent addition to the team at ABC, Inc.

Name-dropping does not come easily to some people, especially if you're already wrestling with how to write about your accomplishments and sell yourself to a hiring manager. Even though it might be a challenge, being referred for a job can give you a boost over the competition. At the least, it should help you get considered for an interview. At best, it could give you a foot in the door that might lead to a job offer.

Review examples. If you're not sure what to write, it helps to look at examples of cover letters , although you'll want to tailor your letter to fit your specific personal and professional circumstances.

Mention the referral upfront. Remember to include a brief mention of your referral and recommendation right away in your cover letter. This strategy puts the referral at the front of the reader's mind, giving them context for the information that follows.

Make the best first impression. Expand on your strengths and why you're the best candidate for the job. Your cover letter offers a chance to make a strong first impression since it's likely the first thing a hiring manager sees, possibly even before your resume.

Share your accomplishments. Mention brief examples of your successes in the workplace to prove you are the most qualified person for the job.

Carefully proofread your letter. As with all business correspondence, make sure you proofread your cover letter for correct spelling and grammar, and check that the information matches across all the documents you submit. 

This is an example of a cover letter that mentions a referral. Download the referral cover letter template (compatible with Google Docs and Word Online).

Referral Cover Letter Sample (Text Version)

Betty Forbes 999 Main Street Anytown, MA 02222 555-123-4567 bforbes1223@email.com

February 28, 2024

George Smith Marketing Director Acme Communications 1234 Fragrant Way Citytown, MA 02224

Dear Mr. Smith,

It was with great interest that I learned of the opening in your department for a marketing associate. Your marketing manager, Anna Black, was my supervisor at Catz Marketing before taking her current position with Acme Communications. As she can attest, I bring a unique perspective and can integrate the many facets of a media campaign.

With Anna at Catz Marketing, I worked with a local company to build their business and promote their grand opening. We continued to work with them for the first few years, developing a total media plan and implementing it. Their continued success and recommendations brought other businesses to seek our services as well.

My experience with Catz Marketing has prepared me to take on the challenges of working in a national company such as Acme Communications, and I would appreciate the opportunity to meet with you to discuss how I can be an asset to your team.

I look forward to hearing from you soon.

Signature (hard copy letter)

Betty Forbes

More Cover Letter Examples 

Need more inspiration for writing your cover letters? Review these  cover letter samples and downloadable templates  for many different types of jobs to get started.

Key Takeaways

• A cover letter with a referral can help get your application considered.
• Before naming someone as a referral in your cover letter, ask them for permission to do so.
• Include the referral in the first paragraph of your cover letter.
• Also include specifics on why you're a leading contender for the job.

LinkedIn. " Here is Why Employee Referrals are the Best Way to Hire ."

Zippia. " Facts About Employee Referrals in the US ."

Jobvite. " 4 Reasons to Invest in Employee Referrals ."

CareerOneStop. " Make Your Next Cover Letter a Great One ."

SHRM. " Employee Referrals Remain Top Source for Hires ."

Written By : Pitch N Hire

Thu Dec 07 2023

Best Solution To Write A Job Application Letter With A Reference Person

There are circumstances wherein you’re trying to get into a position in a firm and also have recommendations from the firm’s employees. You might think if it’ll benefit you at all. But studies have shown that referrals are game-changers when it comes to employment. While hiring, employees are looking for those candidates that are reliable, best suited for the job, and good enough to carry it onward. 

Now if you have a referral from someone in the office, your interviewer doesn’t have to worry a lot about you and can just ask about you the mutual contact. That can reduce his work and if you get a good word put in, it can also increase the chances of you getting a job. In this manner, it’s great to be referred to by someone when it comes to jobs. But how can you put them in your job application letter? What is the correct way to specify that there is mutual contact that can vouch for you and can second the fact that you’re a good fit for the job? You don’t want to put the referral in the wrong way or it can also turn against you. So don’t fret, we have you covered with the best solution to write a job application letter with a reference person. 

Top Solutions To Write Job Application Letter With A Reference Person

Here are some tips to write a job application letter with a reference person

Mention Who You’re Referred by

The first and foremost thing that you can do to write a job application letter with a reference person is to mention who you’re referred by. It can set a great start for your letter and can explain a lot of things such as how you came to know about the vacancy. This also ensures that you set the letter straight off your referral which can remove any awkwardness and give you a nice starting point to begin from. 

You can write this something like “my previous colleague and your executive Sarah Martin introduced me to a sales representative vacancy and suggested that I direct you for it”. Note that you have to keep a formal tone and don’t give too many details about the encounter where you came to know about the job. It’s not okay to mention “I stumped into Sarah Martin at a local grocery shop where she told me about a vacancy in her company”. This is not the right way. Be precise and formal. Just mention the name of the person to whom you’re referred followed by how you know them. 

Why are They Referring to You?

Now, the biggest question that arises is why is that person from the company referring to you at all. Is that only because of a personal connection or is it more professional? While it will be very easy to judge if you’re referred only based on personal connections by the interviewer, you should always look for the reason for why you’re referred by the person before writing the letter. This is because, in the job application letter with the reference person, you are also putting their choice in the question. 

So, after that you’ve introduced yourself and explained your connection with the mutual contact, it will be suitable to write something that will explain why you’re referred to by them. This can be any line that suitably explains your qualifications and skills that can help at the job. You can write anything that goes along the lines of “Sarah thought that considering my 5 years background in sales with 2 awards due to my profits, I would be a great addition to your firm (firm name)”. Additionally, you can also write something like “As she can confirm, I tend to work in a unique manner which can fit amazingly with the working pattern of your company and can thereby profit you”. With this line, you have to explain how you’re capable enough for the job considering your referral. 

Check Examples

If you’re confused about how to go about this letter, it is always best practice to search online for “job application letter with reference person” and look for the available templates to check the tone and language that you should use for the letter. It can help you greatly by telling you the structure in which the contents of the letter flow and will warn you of any mistakes that you were going to make. Ensure that you don’t copy-paste any of the templates and just change the details. Any interviewer will be able to see that and will completely disregard your referral. You will ruin all the chances that you had so completely avoided. 

Explain Accomplishments

One of the best ways to back the person to whom you’re referred by, the best way would be to explain your accomplishments and skills. Explain why you’re a good candidate for the job. This is a very important process for any job application letter with a reference person because it will enable the interviewer to see what merits you have as a candidate and what sets you apart from others. This can further be very helpful for him to evaluate you and thereby it will ensure that you can profit from the referral to the maximum. With your accomplishments, the interviewer will come to realize that you’re a deserving candidate and the fact that you’re also referred by someone from the firm will only improve your chances further. 

There are many ways in which a referral could help you. It can make you stand apart from other candidates and can also make you a preferred candidate for the interviewer even before you interview. You just have to ensure that you make the most out of your chance by creating the best job application letter with a reference person. Before sending that letter off, it is recommended to once ask the person you’re referred by if he’s okay with his name being in the letter. Further, you can also get it reviewed by him to send in the best letter that you can. In this manner, your chances of getting a job at that firm will be significantly improved.

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How to Write a Reference Letter (Template & Examples)

By Ammar Ahmed

Published: January 29, 2024

A reference letter serves as a formal endorsement of an individual’s skills, character, and achievements, typically penned by a former employer, colleague, or academic mentor. 

This guide aims to empower professionals with the tools and knowledge to craft effective reference letters, combining best practices with practical templates to streamline this essential task.

Types of Reference Letters

Understanding the different types of reference letters is crucial for professionals, as each type caters to specific contexts and highlights various aspects of an individual’s profile. Below, we explore three key types: Professional, Academic, and Character Reference Letters.

Professional Reference Letters

Professional reference letters are written by a previous employer, supervisor, or professional colleague. They focus on the applicant’s work experience, skills, and professional achievements. These letters are often required during job applications or for career advancement opportunities. 

These letters should detail the individual’s role, responsibilities, key accomplishments, and work ethic. It’s essential to mention specific instances where the individual demonstrated their skills and contributed to the organization’s success.

Related Article: Who to Use for Professional References 

Academic Reference Letters

Academic reference letters are typically requested for educational pursuits, such as college admissions, scholarships, or academic awards. Written by teachers, professors, or academic advisors, these letters highlight the individual’s academic achievements, intellectual capabilities, and potential for future success in their field of study. 

They should reflect on the individual’s academic performance, participation in class, and any notable projects or research work. This type of letter often emphasizes the individual’s dedication, curiosity, and ability to overcome academic challenges.

Character Reference Letters

Character reference letters focus primarily on the personal attributes of an individual. They are usually written by someone who knows the person well but is not a family member, such as a mentor, family friend, or community leader. 

These letters are particularly important when assessing an individual’s suitability for a role that requires a high degree of trust and integrity. They should provide insights into the individual’s character, values, and behaviors, illustrating how these traits have been beneficial in various situations.

Related Article : How Many References Should You Have? 

Letter of Recommendation Examples

In crafting a letter of recommendation, it’s essential to tailor the content to the specific needs and strengths of the individual. Whether it’s for a professional role, character assessment, or a remote work position, each letter should effectively highlight the candidate’s unique qualities and contributions. 

These examples are designed to provide a clear understanding of how to articulate a candidate’s abilities and achievements in a manner that resonates with the recipient, ensuring the letter is both compelling and relevant to the candidate’s desired opportunity.

Professional Employment Reference Letter

Taylor Robinson Hiring Committee Chair Innovatech Solutions 321 Future St. Techville, TV 32167 April 5, 2024

Dear Mr./Ms. Robinson,

It is with great enthusiasm that I recommend Laura Smith for the position of Project Manager at Innovatech Solutions. As the Senior Director of Project Management at TechGenius, I had the privilege of observing Laura’s professional growth and remarkable contributions over her four-year tenure as an Assistant Project Manager.

Laura’s standout achievement was her leadership in the “GreenTech Initiative” project in 2020. Under her guidance, the project not only met but exceeded its objectives, achieving a 30% increase in energy efficiency for our client’s products. Her strategic planning, combined with her ability to seamlessly integrate new technology into existing systems, was critical to the project’s success. Laura’s innovative approach and meticulous attention to detail were instrumental in securing a 15% grant for future sustainability projects for TechGenius.

Beyond her technical skills, Laura’s interpersonal abilities truly set her apart. Her team leadership and conflict resolution skills were pivotal during challenging project phases, ensuring team cohesion and maintaining client satisfaction. Her mentorship of junior staff members has left a lasting positive impact on our department.

I am confident that Laura will bring the same level of exceptional performance, dedication, and innovation to the Project Manager role at Innovatech Solutions. Her blend of strategic foresight, technical expertise, and leadership ability makes her an excellent fit for your team. I strongly recommend her for this position and believe she will be a valuable asset to your organization.

Please feel free to contact me for any further information or clarification.

John Doe Senior Director of Project Management, TechGenius [email protected] +1 555 123 4567

Character Reference Letter for a Coworker

Jane Doe Human Resources Manager Green Earth Initiatives 123 Business Rd. Business City, BC 12345 January 1, 2024

Dear Ms. Doe,

I am writing to express my wholehearted support for Emily Johnson’s application for the Community Outreach Coordinator position at Green Earth Initiatives. As Emily’s coworker at Design & Innovate Corp for over five years, I have had the privilege of witnessing her exceptional character and dedication to community service.

Emily has always been more than just a proficient graphic designer ; she is a driving force for positive change within our community. One of her most notable contributions was her volunteer work with the local “Food for All” campaign, where she not only designed impactful promotional materials but also played a crucial role in organizing community food drives. Her efforts helped raise awareness and significant donations for the cause, demonstrating her compassion and commitment to helping those in need.

What truly sets Emily apart is her genuine empathy and integrity. She often takes the initiative to support new team members and creates an inclusive and welcoming work environment. Her ability to connect with people from diverse backgrounds, combined with her strong ethical values, makes her an outstanding role model and team player.

Emily’s passion for community engagement, along with her innate ability to inspire and mobilize people toward a common goal, makes her an ideal candidate for the Community Outreach Coordinator role. I am confident that her exceptional interpersonal skills and dedication to social causes will enable her to excel in this position and make a meaningful impact at Green Earth Initiatives.

Please do not hesitate to contact me if you require any further information or insights regarding Emily’s character and abilities.

Warm regards,

David Thompson Senior Graphic Designer, Design & Innovate Corp [email protected] +1 555 678 9101

Remote Work Employment Reference Letter

Alex Martinez Hiring Manager VirtualTech Inc 456 Justice Ave. Law City, LC 45678 March 10, 2024

Dear Attorney Martinez,

I am delighted to recommend Mark Benson for the position of Lead Software Engineer at VirtualTech Inc. As the CTO of NetSolutions, where Mark has been working remotely for the past three years, I have had ample opportunity to observe his exceptional technical abilities and adaptability to the remote working model.

During his tenure with us, Mark was instrumental in developing our flagship product, CloudSync, a complex cloud storage solution. His technical expertise, particularly in cloud computing and cybersecurity, was vital in overcoming the project’s significant challenges. Despite the remote setting, Mark’s consistent communication and collaboration were standout qualities. He regularly led virtual team meetings and coding sessions, ensuring that all team members, regardless of their location, were aligned and engaged.

What impresses me most about Mark is his self-motivation and time management skills, crucial in a remote work environment. He has an innate ability to prioritize tasks effectively and meet deadlines without compromising on the quality of work. His initiative to conduct weekly virtual training sessions for the team not only enhanced our collective skill set but also fostered a sense of community and teamwork among remote employees.

Mark’s blend of technical acumen, excellent communication, and leadership skills, along with his proven ability to thrive in a remote work environment, makes him an ideal candidate for VirtualTech Inc. I am confident that he will be a valuable asset to your team and contribute significantly to your company’s success in the digital realm.

Please feel free to contact me if you would like further information or specific examples of Mark’s work and achievements.

Susan Lee Chief Technology Officer , NetSolutions [email protected] +1 555 234 5678

What to Include in a Reference Letter

When composing a reference letter, it’s essential to include certain key elements to ensure the letter is effective and provides a comprehensive overview of the candidate’s qualifications.

These elements include:

1. Sender’s Information

The sender’s information is a critical component of any reference letter, as it establishes the credibility and authority of the person writing the letter.

This section should be clearly outlined at the top of the letter and include the following details:

• Name: The full name of the individual writing the reference letter.
• Title or Position: The professional title or position of the sender, which adds weight to the reference. This should be the current title or the one held while working with the individual being recommended.
• Company or Organization: The name of the company or organization where the sender is employed or affiliated.
• Contact Information: Including an address, phone number, and email address is crucial. It not only offers a means for the recipient to verify the information or seek further clarification but also demonstrates transparency and openness.

2. Recipient’s Information

• Name: The full name of the recipient. If the recipient’s name is not known, a general title or department can be used, such as “Hiring Manager” or “Admissions Committee.”
• Title or Position: Including the recipient’s professional title or position helps in directing the letter to the appropriate person, especially in large organizations where multiple individuals may be involved in the decision-making process.
• Company or Organization: The name of the company or organization where the recipient works. This acknowledges the professional setting into which the candidate is seeking entry or advancement.
• Address: The full postal address of the company or organization. 

3. Salutation

The salutation in a reference letter is more than just a formality; it sets the tone for the communication and shows respect for the recipient.

Here are key elements to consider:

• A Formal Greeting: Begin with a formal greeting such as “Dear,” which is universally recognized as professional and respectful.
• Addressing the Recipient: If you know the recipient’s name, use it directly after the greeting, e.g., “Dear Mr. Smith,” or “Dear Dr. Jones.” 
• Inclusive and Respectful Language: If the recipient’s name or gender is unknown, use a neutral and inclusive salutation like “Dear Hiring Manager,” “Dear Selection Committee,” or “To Whom It May Concern”. 

4. Opening Paragraph

The opening paragraph of a reference letter is pivotal in establishing the context of your relationship with the candidate and setting the stage for the endorsement to follow.

Here are some elements to include in this initial section:

• Introduce Yourself: Start by introducing yourself to give the recipient an understanding of who you are. Mention your name and your professional position or title, as this adds credibility to your recommendation.
• Your Relationship with the Candidate: Clearly state your professional or academic relationship with the person you are recommending. This could be as their supervisor, colleague, professor, or mentor.
• Duration of Relationship: Include how long you have known the individual. This time frame helps the recipient gauge the depth and extent of your experience with the candidate.
• Purpose of the Letter: Briefly mention the purpose of your letter – to recommend the individual for a specific position, program, or opportunity. This sets a clear context for the rest of your letter.

5. Body Paragraphs

The body paragraphs are the core of the reference letter, where you provide detailed insights into the candidate’s qualifications, skills, achievements, and character.

Here’s how to structure this section effectively:

• Specific Examples and Details: Use concrete examples to illustrate the person’s skills and qualifications. For instance, if you are highlighting their leadership skills, mention a specific project they led and the positive outcomes that resulted from it.
• Highlight Relevant Experiences and Accomplishments: Discuss experiences that directly relate to the position or opportunity the individual is pursuing. For example, if they’re applying for a managerial role focus on instances where they demonstrated effective management skills.
• Unique Qualities or Strengths: Point out any unique strengths or qualities that make the individual stand out. This could include exceptional problem-solving skills, innovative thinking, or a strong commitment to teamwork.
• Personal Anecdotes or Stories: Including a brief story or anecdote can make your letter more engaging and memorable. This could be an instance where the individual overcame a significant challenge or went above and beyond in their role.
• Balanced Perspective: While it’s important to focus on positive attributes, offering a balanced perspective can add authenticity to your letter. If appropriate, you can mention areas where the candidate has shown growth during your relationship.

Remember, the goal of these paragraphs is to provide a vivid picture of the candidate’s abilities and character. Well-chosen examples and stories make your endorsement more convincing and help the recipient understand why the individual is an excellent fit for the opportunity.

6. Closing Paragraph

The closing paragraph of a reference letter is where you encapsulate your overall recommendation and express your support for the individual.

Here are some elements to include:

• Summarize Key Points: Briefly restate the most important qualities, achievements, or skills of the candidate that you have highlighted in the letter. This reinforces your endorsement and reminds the reader of the candidate’s suitability for the position or opportunity.
• Express Your Strong Recommendation: Clearly state your confidence in the candidate and your belief in their suitability for the role or opportunity. Use affirmative language like, “I highly recommend,” or “I am confident that,” to leave no doubt about your support.
• Offer to Provide Further Information: Indicate your willingness to provide additional information or clarification if needed. This shows your genuine support and readiness to assist further in the candidate’s application process.
• Contact Information Reminder: Although your contact information is already at the top, a brief reminder here ensures that it is easily accessible for the reader, should they wish to follow up with you.

7. Closing Salutation

Here’s how to conclude your letter appropriately:

• Use a Professional Closing: Opt for a formal and universally accepted closing phrase. Common examples include “Sincerely,” “Best regards,” or “Yours truly.” 
• Consistency with the Tone: Ensure that the closing salutation matches the overall tone of your letter. If your letter is highly formal, a closing like “Sincerely” is appropriate. For a slightly less formal tone, “Best regards” can be a good choice.
• Space for Signature: If you are sending a hard copy or a scanned version of the letter, leave space for your handwritten signature above your typed name. This personal touch adds authenticity to the document.
• Typed Name and Title: Below the signature space, type your full name and title again. 

Related Article: When Do Employers Check References?

Reference Letter Template

This reference letter template is designed for professionals to easily adapt and customize according to the specific needs of the individual being recommended. Simply fill in the blanks and modify the text as necessary to suit your context.

[Your Name] [Your Title or Position] [Your Company or Organization] [Your Contact Information (Address, Phone Number, Email)] [Date]

[Recipient’s Name] [Recipient’s Title or Position] [Recipient’s Company or Organization] [Recipient’s Address]

Dear [Recipient’s Name],

I am writing to recommend [Candidate’s Full Name] for [Position/Opportunity/Program] at [Recipient’s Company/Organization/School]. As [Your Position] at [Your Company/Organization], I have had the pleasure of working with [Candidate’s Name] for [Duration of Relationship] and have witnessed [his/her/their] significant contributions first-hand.

[In this paragraph, provide specific examples of the candidate’s skills, achievements, and qualities. Mention a particular project or responsibility and the impact of their work. Highlight any unique attributes that set the candidate apart.]

[This paragraph should continue to build on the candidate’s qualifications. Include personal anecdotes or stories that illustrate their capabilities and character. Focus on how their contributions positively affected your team or organization.]

I am confident that [Candidate’s Name] will bring [his/her/their] remarkable [skills/qualities, such as leadership, creativity, dedication] to [Recipient’s Company/Organization/School]. [His/Her/Their] ability to [specific skill or contribution] makes [him/her/them] well-suited for [Position/Opportunity/Program]. I strongly endorse [his/her/their] candidacy and believe [he/she/they] will be a valuable addition to your [team/program/organization].

Please feel free to contact me at [Your Contact Information] if you require any further information or specific examples of [Candidate’s Name]’s work and achievements.

[Your Handwritten Signature (if applicable)]

[Your Typed Name] [Your Position]

Related Article: How to Provide References for a Job

Tips for Writing Letters of Recommendation

Crafting effective letters of recommendation requires a delicate balance of showcasing the candidate’s strengths, providing specific examples, and employing persuasive language. Here are some valuable tips to help you navigate the intricacies of this crucial task.

Quantify Achievements

When writing a letter of recommendation, it’s powerful to quantify the candidate’s achievements. Use specific figures and statistics to illustrate their accomplishments. For example, instead of saying “significantly increased sales,” specify “increased sales by 30% over six months.” This provides concrete evidence of their capabilities and makes their achievements more tangible and credible. Quantifying contributions also helps the recipient gauge the scale and impact of these accomplishments, offering a clearer picture of the candidate’s potential.

Connect to the Position or Opportunity

Tailor the letter to the specific position or opportunity the candidate is applying for. Highlight skills and experiences that are directly relevant to the job requirements or academic program. For instance, if the candidate is applying for a leadership role, emphasize their successful team management experiences. This shows that you understand what the role entails and have thoughtfully considered how the candidate’s skills and experiences make them a good fit, making your recommendation more relevant and persuasive.

Include Keywords

Identify important terms in the job listing or academic program description, such as “project management,” “analytical thinking,” or “creative problem-solving,” and weave them into your letter. This not only tailors the letter to the specific role but also ensures it passes through any automated screenings, increasing the chance that your recommendation will be read by decision-makers.

Leverage Technology for Reference Letter Management

Utilize technology platforms for efficient reference letter management. For example, online reference request platforms simplify the process of requesting, writing, storing, and submitting letters of recommendation. These tools often offer templates, reminders, and the ability to submit letters directly to institutions or employers. 

Leveraging such technology can streamline the process, ensuring timely submission and organization of your reference letters, while also offering a secure way to manage sensitive personal information contained within these documents.

Related Article: Reference Check Questions

About the Author

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How To Write A Personal Reference Letter (With Examples)

• Personal Reference Letter
• Recommendation Letter for Employment
• Professional Reference Letter
• Reference Letter Template
• Reference Letter for a Friend
• Professional References
• List Of References
• Recommendation Letter From Employer
• Academic Reference Letter
• Business Reference Letter
• Recommendation Letter for a Promotion
• Character Reference Letter
• Reference From A Manager

Find a Job You Really Want In

Writing a personal reference letter for someone can be a big deal, so it’s essential you know how to write one correctly. Personal reference letters allow potential employers to get an understanding of who you are from people who worked closely with you. While professional recommendations are ideal for showcasing your on-the-job skills, a personal recommendation can also improve your candidacy.

Whether you’re writing a letter for a family friend, coworker, or a past client, we’ll go over how to write a personal reference letter, provide personal reference examples, as well as some tips to keep in mind when writing your letter.

Key Takeaways:

When writing a personal reference you should include an explanation of your relationship with the applicant, provide examples of the applicant’s positive qualities, and include the official recommendation in your letter.

Before writing the letter you should make sure you are familiar with the candidate’s qualities and personal characteristics.

Provide examples of the candidate’s abilities but make you stay positive and avoid getting too personal in your letter.

A personal reference letter can make the difference between securing an opportunity and being passed on to the next candidate so make sure to be honest in your letter.

What is a personal reference letter?

How to write a personal reference letter, personal reference letter examples, personal reference letter template, tips for writing a personal reference letter, before writing a personal reference letter, when to provide a personal reference letter, how to write a personal reference letter faq.

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A personal reference letter, also known as a personal letter of recommendation or a character reference/recommendation, is a letter used to bolster a person’s application for a job, admission to a school or organization, housing, or any other position that screens applicants.

A glowing reference letter can make the difference between securing an opportunity and being passed on to the next candidate. Unlike professional references, a personal reference letter is about getting to know a candidate beyond work ethic .

It emphasizes positive personality traits and soft skills . Personal reference letters give an organization a sense of a person’s character outside of work and make their application stand out.

To write a personal reference letter, you should start by explaining your relationship with the applicant and then provide examples of their positive qualities. Below is a more detailed list of how to write a personal reference letter:

Explain your relationship with the applicant . Before you jump into explaining someone’s personal character, catch the reader up to speed.

Go into detail about where you know them from and how long you’ve been acquainted. It needs to be clear that you know the candidate well enough that your opinion on their character carries some weight.

Provide examples of the applicant’s positive qualities . You’ve gone into depth about your relationship with the job candidate. In the next paragraph, provide what they came here to find out. Give as many positive attributes as possible, but a minimum of two.

Some possibilities of good qualities you could touch on might include:

Excellent communication

Positive outlook

Outstanding academic performance

People skills

Dedication to extracurriculars

When possible, try to give specific examples of times you witnessed the applicant demonstrating these qualities. Maybe your student showed initiative by creating a school newspaper. Perhaps you saw your previous co-worker demonstrate leadership skills by taking control of the company’s social media image.

The official recommendation . The closure of your letter should be for summarizing the points you’ve made to reach the final conclusion: you highly recommend this person for the position.

Try to relate the characteristics you’ve covered to the specific position the applicant is going for, whether that be a job, graduate school, or another opportunity. Leave the reader knowing the applicant has your full support .

Contact Information. You will want to include your contact information in the recommendation letter that way they can contact you if you have any questions. The best form of contact to include would be your email and a personal phone number.

Personal recommendation from a teacher example letter

Lindsey Stapleton 117 W California St. Denver, CO , 80402 (430)-220-3567 [email protected] September 4, 2020 Benjamin Smith Director of Admissions Boston University 233 Bay State Rd. Boston, MA , 02215 Dear Mr. Smith, My name is Lindsey Stapleton. I am reaching out to give my strongest recommendation for Anna Jacobs to be accepted into Boston University for the Fall 2021 term. I have been Anna’s High School English teacher for the past two years at Merrick High School. Prior to that, I had experience working with her on the student government and the swim team. During the years I’ve known Anna as a student and athlete , she’s demonstrated incredible leadership qualities, a caring demeanor, and a dedication to her education. She’s greatly improved her writing and reading skills. By her senior year, she secured the position of swim team captain with these qualities. On student government, she created a dance-a-thon fundraiser for breast cancer awareness. Throughout her time at Merrick High School, Anna has grown into a professional and capable young woman with enormous potential. I believe that her tenacious personality and hardworking attitude will drive her to success. I know she will continue to do great things, and I highly recommend her for your university. Please contact me if you’d like any further details. Sincerely, Lindsey Stapleton (430)-220-3567 [email protected]

Personal recommendation from a friend example letter

Christopher Kelly 416 Memphis Ave. Denver, CO, 80903 (917)-829-4379 [email protected] September 4, 2020 To Whom It May Concern, I have known Luke Barnes as a close friend for the past twelve years. For the first five of those years, we were coworkers together at Lexington amp; West Bank. Over that time, I got to know Luke very well. Luke is one of the most considerate and kind-hearted people I’ve ever met. Everybody loves to be around him, whether it’s in a work capacity or otherwise. Besides being an overall pleasant person, Luke is an excellent communicator . He’s never failed to soothe an angry client or expertly outline a proposal. Luke uses his sociability and communication skills to be an outstanding leader to his co-workers and friends. For these reasons, I recommend Luke Barnes for this position wholeheartedly. I am positive that his work style and personality will exceed your expectations and help drive the success of your company. If you have any other questions, please reach out. Sincerely, Christopher Kelly (917)-829-4379 [email protected]

Personal reference letter from a coworker example letter

Subject Line: Personal Recommendation for Tiffany Miller Dear Mr. Johnson, I am writing this letter with great pleasure to provide a personal reference for my coworker Tiffany Miller. I have had the privilege of working alongside Tiffany at XYZ Company for the past five years. I can attest to the outstanding qualities and contributions she had to our team. During our time working together, I observed Tiffany consistently demonstrating a strong work ethic, dedication, and a keen eye for detail. She is proactive in seeking solutions and always willing to go the extra mile to achieve results. One of her most impressive attributes is her ability to collaborate effectively with colleagues at any level. She has a natural talent for building positive and productive relations, fostering a positive and productive work environment, and promoting teamwork. I wholeheartedly recommend Tiffany for any future endeavors she may pursue. I have full confidence that Tiffany will make significant contributions and continue to excel in her career. If you require any further information, please don’t hesitate to reach out to me at [email protected] or at 123-456-7890. Sincerely, Nick Day [email protected] 123-456-7890

Dear Mr./Ms. [Last Name] , My name is [Your Name] . I am reaching out to give my strongest recommendation for [Referee’s Full Name] for the [Job Title] position at [organization/company/university’s name] . I have been [Referee’s First Name] ‘s [your relationship to the referee] for [how long you’ve known the referee] at [where you know them from] . During that time, I had experience working with [him/her/them] on [shared experience #1] and [shared experience #2] . During the years I’ve known [Referee’s First Name] as a [position of referee relative to you] , [he/she/they] demonstrated incredible [soft skill #1] , [soft skill #2] , and [soft skill #3] . [He/She/They] ‘s greatly improved [his/her/their] [skill referee has improved] . In [year] , [Referee’s First Name] accomplished [significant accomplishment] with these qualities. During the time I’ve known [Referee’s First Name] , [he/she/they] has grown into a professional and capable individual with enormous potential. I believe that [his/her/their] tenacious personality and hardworking attitude will drive [him/her/them] to success. I know [he/she/they] will continue to do great things, and I highly recommend [him/her/them] for your [organization/company/university/etc.] . Please contact me if you’d like any further details. Sincerely, [Your Full Name] [Your Phone Number] [Your Email Address]

When writing a personal reference letter, make sure you are the right person to write the letter and be honest about the person. Here are some more tips to keep in mind when writing a personal reference letter:

Be sure you’re the right person to write the letter. The team requesting a personal recommendation is looking for valuable insight into an applicant’s personality characteristics. You must be very familiar with the person in order to provide this effectively.

If your description of the candidate is vague and lackluster, this can actually work against the candidates and decrease their chances of securing a position. It’s best practice to turn down writing a personal reference for someone who you don’t know well enough to speak to their good qualities.

Know the deadline. There’s likely an application deadline in place. Make sure you know when it is and that you have enough time to complete the letter by the deadline.

If you think that you might not be able to finish the letter in time, urge the applicant to find another personal reference. It’s better to give them time to find another recommender, as opposed to waiting until the last minute and realizing you can’t finish by the required deadline.

Be honest. A personal reference letter for your student, friend, or co-worker is not the space for exaggeration or falsities. Regardless of the ethical concerns, a hiring manager or admissions counselor can sniff out when a referee is stretching the truth.

This will reflect negatively on the applicant and lessen the recommender’s credibility. You can still express your friend as an outstanding candidate, without going over the top.

Focus on positive attributes . Everyone has their weaknesses but when sending or writing a reference for employment, it’s best to stick to the strengths .

Be candid with your recommendation. If you’re finding that the shortcomings of the applicant are outweighing their strong points, someone else in their network should probably be writing the recommendation.

Keep it brief . A personal recommendation letter shouldn’t be a full-length biography. Even though you have a lot of awesome things to say about the applicant, admission and hiring teams have a great deal of paperwork to go through for every candidate.

The shorter and more straightforward your reference is, the more of an impact it will leave.

Avoid getting too personal . This may sound like an ironic concept when discussing a personal reference letter. There is a difference between knowing a person’s characteristics well and divulging unnecessary personal information.

Don’t include anything outside of the personality qualities and achievements that are relevant to the opportunity.

Be polite and professional. While there are many possible reasons why a candidate might need a personal reference, all of them require a professional tone. Format your letter accordingly .

This is especially important when you’re writing a recommendation for a friend. Avoid sounding too casual. It could come across as disreputable.

Give specific examples . When showcasing the applicant’s skills, make sure that there’s evidence to back it up.

If you’re saying that your student was hardworking, include an instance of when they went above and beyond on a project. If you’re stating that your neighbor is very responsible, tell them about the time that she watched your children for the weekend while you were out of town.

Giving specified examples shows the hiring committee that these are not just free-floating concepts. The candidate has shown these characteristics in their achievements.

Focus on relevant information. It’s easy to get into the positive personality traits of the person you’re writing a recommendation for. While it’s beneficial to bring up these qualities, be careful not to get lost in irrelevant details.

Some things that you may think are special about the candidate may not be helpful in the context of their new job. Be sure it makes sense.

Cater the letter to the desired position. Tailoring your recommendation to the desired position of the candidate goes hand-in-hand with relevant information. Try to get as much information about the opportunity as possible from the applicant. Some qualities may be more relevant in a particular position.

For example, it may not be relevant for the average job-seeker to include that they have a pet or love animals in their letter of recommendation. However, if the position directly involves animal care, such as a veterinarian or a dog trainer , it may be very valuable information.

Before you sit down to write your personal reference letter, have a conversation with the person you’re writing it for. Ask them what traits, skills, and experiences they’d like you to highlight.

If it’s for a job application, go over the job description together. Keep an eye out for soft skills to start brainstorming ideas for what to write about. For example, if the job description says that the job requires interdepartmental collaboration, you could write about a time your friend organized a club or brought a team together.

If you’re writing a personal reference letter for admission to a school, look over the program details. See what kind of qualities the school values most based on its mission statement and its interactions with the public through social media.

Arming yourself with knowledge about what the letter’s recipient wants to hear can make it much easier to start generating ideas for your personal reference letter.

You should provide a personal recommendation letter when a candidate doesn’t have much work experience but still has the potential to be a great employee or student.

For example, your letter could let a cautious employer know that the teenage neighbor who babysat for your kids is definitely responsible enough for hiring. It can also be an important part of the loan process when making a large purchase, such as a home.

Before deciding how to ask someone to be your reference , you must figure out who to ask. People who can speak to these qualities in an enthusiastic character reference may include:

Past teachers

Family-friend

Guidance Counselor

Anyone else who can effectively vouch for an applicant’s soft skills

The great thing about a character reference is that it’s personal. That means that the possibilities for people who can write it are as wide as your social network .

Should I agree to write a personal reference letter for someone?

Before agreeing to write a personal reference letter it’s important to make sure you know the requester well enough to highlight their good, relevant qualities before you agree to write them a recommendation. Being asked to write someone a personal reference letter is a task that shouldn’t be taken lightly, as it can carry a lot of weight in application success.

Writing a character reference for a childhood friend you haven’t seen since high school may come off as disingenuous and have a surprisingly negative impact. It’s best to politely decline if you can’t definitively speak to this person’s character.

Can you use a family member as a reference?

Personal references usually don’t include family members since professional references can have a lot of sway during a job search. It’s best not to use anyone that might have personal bias and will say anything to help you get a job.

You should ask past teachers, clients, or coworkers to be a personal reference as they can speak to your qualities and abilities to work.

What happens if your reference doesn’t answer?

If your reference doesn’t answer when a potential employer is doing a background check, it might reflect badly on you. It doesn’t always mean you will lose your job offer. You should apologize to the hiring manager and provide another reference ASAP.

If you don’t have another reference to give, contact your reference and see why they didn’t answer. Chances are they just haven’t had time to respond to their messages. Have them contact the hiring manager ASAP.

What do you write in a personal reference letter?

You should include an explanation of your relationship to the candidate and how long you’ve known them when writing a personal reference letter. You should also write any positive personal qualities with specific examples. Some examples of these qualities could include their communication skills, academic performance, or their people skills.

You should close the letter with your official recommendation and try to relate the qualities you’ve covered to the specific position the applicant is going for.

Boston University – Writing a Letter of Recommendation

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Sky Ariella is a professional freelance writer, originally from New York. She has been featured on websites and online magazines covering topics in career, travel, and lifestyle. She received her BA in psychology from Hunter College.

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Personal Reference Letter Examples and Writing Tips for 2024

As individuals progress through their personal and professional lives, they may encounter instances where they are required to produce a personal reference letter. This letter serves as a powerful endorsement tool for the candidate, helping to influence the decision-making process in their favor.

In this article, we will examine the significance of a well-written personal reference letter, including its definition, purpose, and benefits. We will provide examples and valuable tips to help you create a compelling personal reference letter that positively impacts the recipient’s outcome.

What is a Personal Reference Letter?

A Personal Reference Letter, also known as a character reference letter, is a written document that attests to an individual’s character, work ethic, integrity, and overall professionalism. It is typically written by someone who has had a significant amount of interaction with the candidate, whether in a professional or personal context.

The letter should be written in a professional tone, highlighting the individual’s significant strengths, key attributes, and unique qualities that distinguish them from others. This letter is an invaluable resource when it comes to competing for job opportunities or academic positions.

Purpose of Personal Reference Letter

The primary purpose of a Personal Reference Letter is to provide an unbiased and sincere evaluation of an individual’s positive attributes, which can help the recipient make informed decisions. The letter should provide insight into the individual’s work ethic, skills, and overall character, which can influence the recipient’s decision-making process positively.

Whether it’s for a job application, academic program, or any other evaluation process, a Personal Reference Letter can be a key factor in determining the candidate’s suitability for the role.

Who might need a Personal Reference Letter?

Individuals from various backgrounds and professions may require a Personal Reference Letter to provide support to their claims of competency and professionalism. This includes people in the following professional categories:

• Job applicants
• Entrepreneurs
• Freelancers
• Medical professionals
• And any individual looking to confirm their credibility in any industry.

D. Benefits of a Well-Written Personal Reference Letter

A well-written Personal Reference Letter carries a multitude of benefits. First and foremost, it serves as a persuasive tool that can positively influence the recipient’s decision-making process. It can increase the candidate’s chances of getting selected for the desired job or academic position.

Furthermore, a well-written Personal Reference Letter provides concrete evidence of an individual’s positive attributes and work ethic. It creates a lasting impression of the candidate, which can benefit them in the future.

A Personal Reference Letter plays a vital role in a candidate’s personal and professional development. It is essential to be sincere and succinct in your evaluation of the candidate, highlighting their unique attributes that can influence the recipient’s decision positively.

Personal Reference Letter Format

When it comes to personal reference letters, there are certain formatting rules that should be followed. These letters are often used for employment and education purposes, and can have a significant impact on the recipient’s future opportunities. Here are the key elements of a personal reference letter format:

A. Formal vs. Informal

The tone of the letter should reflect the relationship between the writer and the recipient. If it is a professional or academic reference, a formal tone is appropriate. If the relationship is more personal, an informal tone may be more fitting. Regardless of the tone, the letter should be well-written and thoughtful.

B. Length and Structure

The length of a personal reference letter can vary depending on the purpose and requirements of the recipient. Generally, the letter should be one page in length or less. The structure of the letter should include an introduction, body, and conclusion. Each section should be clearly labeled to guide the reader.

C. Salutation

The salutation of the letter should address the recipient directly, using their full name or appropriate title. If the relationship is more informal, a first name may be used. If the relationship is professional or academic, a formal title may be more appropriate.

D. Introduction

The introduction should include the writer’s connection to the recipient, and the purpose of the letter. It should also establish the writer’s credibility and qualifications to give a reference.

The body of the letter should provide specific examples of the recipient’s skills, character, and achievements. These examples should be detailed and highlight the qualities that make the recipient stand out. The writer should also include any relevant background information to provide context.

F. Conclusion

The conclusion should summarize the writer’s opinion of the recipient, and offer support for their abilities and potential. The writer should also invite the reader to contact them for further information or clarification.

G. Signature

The signature should include the writer’s full name, title, and contact information. This provides further credibility and allows the recipient to follow up if needed.

A well-written personal reference letter can provide a significant boost to the recipient’s future opportunities. By following these formatting guidelines, writers can ensure their letters are effective and impactful.

Personal Reference Letter Writing Tips

Crafting an effective personal reference letter requires more than merely penning a few kind words about the subject. Being a well-crafted and impactful letter writer calls for careful attention to detail and an ability to communicate not just about the person, but to someone who may be looking to hire or accept the applicant.

To help you write a persuasive letter, here are some essential tips:

A. Understand the Purpose

Before embarking on penning your personal reference letter, it is essential to understand its purpose. Typically, it serves as a testament to the subject’s character, highlighting their positive attributes, and why they are suitable for the job or opportunity at hand.

B. Choose the Right Tone

The tone of the letter is critical to conveying the message effectively. A more informal tone may be suitable for a letter of recommendation between friends or colleagues, while a more formal tone is appropriate when writing for an academic or professional position. It is vital to take the time to understand the audience and the subject before finalizing the tone.

C. Highlight Relevant Qualities or Skills

When writing a personal reference letter, it is essential to emphasize the subject’s positive qualities and skills that are relevant to the job or opportunity. Avoid simply listing the achievements I have seen or heard of in the past. Instead, focus on the qualities and skills that you have personally observed and think are valuable.

D. Include Specific Examples

One of the best ways to persuade a hiring manager or executive board to consider a person is by including specific examples that illustrate how the subject has demonstrated the qualities and skills that you mention. It will provide substance to the letter, enabling the reader to envision the person’s capabilities.

E. Customize the Letter

A well-crafted personal reference letter should be personalized and unique to the subject’s specific situation. Take the time to understand the job or opportunity requirements, and tailor your letter accordingly to highlight their most relevant accomplishments.

F. Proofread and Edit

Finally, make sure to proofread and edit your letter thoroughly. A letter filled with grammatical errors or haphazard language may not communicate the message effectively. It is crucial to get a second opinion from others to ensure that the subject’s best qualities are communicated effectively.

Following these tips will help improve the effectivity of a personal reference letter, leading to better job prospects and future opportunities for the applicant.

Personal Reference Letter Dos and Don’ts

When it comes to writing a personal reference letter, there are some dos and don’ts to keep in mind to ensure your letter is effective and professional.

• Be Honest : Always tell the truth about the person you are recommending. False information can have disastrous consequences and damage your credibility.
• Use Positive Language : Use upbeat and affirmative language to describe the person and their accomplishments. This helps to create a positive impression of the candidate in the minds of the reader.
• Provide Praise : Highlight the person’s strengths and accomplishments. This helps to strengthen their case and show why they are deserving of the opportunity they are seeking.
• Use Specific Examples : Give specific examples of the person’s accomplishments or contributions, rather than generalizations. This helps to demonstrate their unique abilities and contributions.
• Make it Professional : Use professional language and structure. Keep the tone formal, respectful, and appropriate to the context of the letter.

B. Don’ts

• Lie or Exaggerate : Never lie or exaggerate about the person you are recommending. Your credibility and reputation is at stake.
• Be Overly Critical : Avoid making negative or overly critical comments about the person. Focus on their positive attributes and accomplishments instead.
• Provide Vague or Generic Comments : Avoid making vague or generic comments that could apply to anyone. Be specific and provide detailed examples to showcase the candidate’s achievements and skills.
• Use Slang or Jargon : Avoid using slang or jargon that might be unclear or inappropriate to the reader.
• Make it Too Long or Too Short : It’s important to strike the right balance between providing enough information and being concise.

Personal Reference Letter Examples

When someone requests a personal reference letter, it is important that the letter is well-written and provides insight into the person’s character and abilities. Here are examples of personal reference letters for different situations:

A. Letter for a Job Applicant

If you are asked to write a personal reference letter for a job applicant, include specific examples of the person’s skills and experiences that are relevant to the job they are applying for. Some key points to include are:

• How long you have known the person
• In what capacity you have worked with the person
• The person’s strengths and skills that make them a good fit for the job
• Any personal anecdotes or stories that highlight the person’s character or work ethic

To Whom It May Concern,

I am writing to recommend Jane Smith for the role of Marketing Manager in your company. I have had the pleasure of working with Jane for two years at XYZ Corporation, where she was a standout employee.

Jane consistently demonstrated excellent communication skills and a strong work ethic. She was able to manage multiple projects simultaneously and deliver high-quality work on time. Her attention to detail and creativity were also impressive.

In addition, Jane is a team player who is always willing to lend her expertise to help others succeed. She is also a natural leader who can inspire her teammates to achieve their goals.

I am confident that Jane would be an asset to your organization and would excel in the role of Marketing Manager. Please feel free to contact me if you have any further questions.

Sincerely, [Your Name]

Dear Hiring Manager,

I am writing this letter of recommendation for David Johnson, who has applied for the position of IT Specialist at your company. I have had the pleasure of working with David for three years at ABC Corporation. During this time, I have found him to be a highly-skilled and dedicated employee.

David has a deep understanding of various computer systems and software programs. He is always on top of the latest updates and can quickly troubleshoot any issues that arise. David is also an excellent communicator and is able to explain complex technical issues in a way that is easy to understand.

In addition, David is a great team player who can work collaboratively with all members of the team. He is always willing to help others and is never too busy to lend a hand.

I strongly endorse David for his technical skills, attention to detail, and work ethic. He would be an excellent addition to your team.

B. Letter for a Student

Writing a personal reference letter for a student requires highlighting the student’s academic achievements, personal qualities, and future potential.

[Recipient’s Name],

I am writing to provide a personal reference for Emily Davis, who is applying for a scholarship at your esteemed institution. I have had the pleasure of being Emily’s teacher for the past three years, and I have witnessed her exceptional dedication, intelligence, and passion for learning.

Emily consistently demonstrated outstanding academic performance, consistently achieving top grades in all her courses. She is a highly motivated and self-driven student who goes above and beyond to excel in her studies. Her critical thinking skills and ability to grasp complex concepts are truly impressive.

Furthermore, Emily possesses excellent communication skills, both written and verbal. She actively participates in class discussions, articulates her ideas effectively, and engages with her peers in a respectful and insightful manner. She is not only an exceptional learner but also a valuable contributor to the classroom environment.

Beyond her academic achievements, Emily is a compassionate and empathetic individual. She actively participates in community service projects and has shown great leadership skills in organizing fundraisers and volunteering activities. She is committed to making a positive impact on the lives of others and demonstrates a strong sense of social responsibility.

I have no doubt that Emily has a bright future ahead of her. She is determined, resilient, and possesses the necessary qualities to succeed in her chosen field of study. I wholeheartedly recommend her for the scholarship, as I believe she has the potential to make a significant contribution to your institution and society as a whole.

Please feel free to contact me if you require any further information or have additional questions.

Warm regards, [Your Name]

I am writing to enthusiastically recommend Michael Johnson, a student of exceptional talent and character, for any academic opportunities that may arise. I have had the pleasure of being Michael’s mentor and advisor during his high school years, and I have been consistently impressed by his dedication, intellectual curiosity, and commitment to personal growth.

Michael consistently exhibits an extraordinary work ethic and a genuine passion for learning. His academic achievements speak for themselves, as he has consistently maintained top grades across all subjects. Michael possesses exceptional analytical and problem-solving skills, and he consistently demonstrates a deep understanding of complex concepts.

What truly sets Michael apart is his insatiable curiosity and eagerness to explore interdisciplinary topics. He actively seeks out additional learning opportunities outside the traditional curriculum, engages in research projects, and consistently seeks mentorship from experts in various fields. His ability to connect concepts from different disciplines is a testament to his exceptional intellect and thirst for knowledge.

In addition to his academic prowess, Michael is a natural leader and an incredibly compassionate individual. He is deeply involved in community service initiatives, spearheading projects that aim to address social issues and promote equality. Michael’s dedication to serving others and his ability to inspire his peers make him an exceptional candidate for any academic program.

I wholeheartedly endorse Michael’s application and believe that he has the potential to make significant contributions to any institution he attends. His intellectual acumen, commitment to excellence, and unwavering moral compass make him an exceptional student and an asset to any academic community.

Please do not hesitate to contact me if you have any further inquiries.

Remember to tailor the content of your personal reference letter to the specific individual and situation. Highlight the person’s relevant qualities and provide specific examples to support your statements.

Personal Reference Letter Template

When it comes to writing a personal reference letter, it’s important to understand the key elements and structure. Here, we provide an outline and template to help guide you in crafting a compelling and informative personal reference letter.

A. Outline of a Personal Reference Letter

• Introduction : Begin by introducing yourself and your relationship to the person you are recommending.
• Personal Qualities and Character : Provide specific examples and anecdotes that highlight the personal qualities and character traits of the person you are recommending. These could include things like their work ethic, reliability, kindness, leadership skills, and interpersonal skills.
• Professional Qualifications : Next, showcase the person’s professional qualifications and accomplishments. This could include their education, certifications, work experience, and any notable achievements or awards.
• Conclusion : Close the letter by reiterating your recommendation and expressing your confidence in the person’s abilities.

B. Personal Reference Letter Template

[Your Name] [Your Address] [City, State ZIP Code] [Your Email Address] [Today’s Date]

[Recipient Name] [Recipient Address] [City, State ZIP Code]

Dear [Recipient Name],

I am writing to recommend [Name of Person Being Recommended] for [Reason for Recommendation]. I have had the pleasure of knowing [Name of Person Being Recommended] for [Length of Time] and during that time, [he/she/they] have impressed me with [his/her/their] exceptional personal qualities and professional qualifications.

[Paragraph 1: Introduction] [Name of Person Being Recommended] and I have known each other since [How You Met]. As a [Your Relationship to the Person Being Recommended], I have had the opportunity to work closely with [him/her/them] and have witnessed [his/her/their] dedication and commitment firsthand.

[Paragraph 2: Personal Qualities and Character] [Name of Person Being Recommended] is an individual of the highest character and integrity. [He/She/They] consistently demonstrates [Positive Quality or Trait], as evidenced by [Specific Example or Anecdote]. Additionally, [he/she/they] is [Positive Quality or Trait], which [has/have] contributed greatly to [his/her/their] success in [Field or Industry].

[Paragraph 3: Professional Qualifications] In addition to [his/her/their] exceptional personal qualities, [Name of Person Being Recommended] also possesses [list professional qualifications]. [He/She/They] has shown [specific accomplishments or contributions in the professional realm].

[Paragraph 4: Conclusion] It is with great enthusiasm that I recommend [Name of Person Being Recommended] for [Reason for Recommendation]. [He/She/They] have the skills, experience, and personal qualities needed to excel in [The Desired Role or Opportunity]. [He/She/They] has my highest recommendation.

Sample Personal Reference Letter Request

Personal reference letters are an excellent way to showcase one’s character, skills, and work ethic to potential employers or educational institutions. However, to receive a personal reference letter, one must request it from a former employer, professor, or colleague. Here is an example of how to request a personal reference letter from someone:

A. Introduction

Dear [Name],

I hope this email finds you well. It was a pleasure working with you at [company/school] and experiencing your impressive [list specific qualities]. As I embark on [explain the reason you need the reference letter], I was hoping you could provide me with a personal reference letter to include in my application package.

B. Request for Personal Reference

If it is not too much trouble, could you please address the following points in your letter?

• Your relationship with me
• The duration of our professional or academic interactions
• Specific examples of my skills, abilities, and work ethic
• How my skills and abilities contributed to the success of the company/project/team
• Any additional comments you think might be useful for my application

It would be very much appreciated if you could address the above points in your letter. Please let me know if you have any questions or concerns regarding the process or content of the reference letter.

C. Thank You

Thank you for considering my request for a personal reference letter. I understand that this is a busy time for you, and your efforts to help me are highly appreciated. If you are able to provide the reference letter, please let me know when I can expect it.

Thank you again for all your support and guidance during our time working together.

Personal Reference Letter vs. Professional Reference Letter

When it comes to reference letters, there are two main categories: personal and professional. While both types aim to provide insight into an individual’s character, skills, and work ethic, there are key differences that set them apart. Understanding these differences can help ensure that you use the right type of reference letter for your specific situation.

A. Differences Between Personal and Professional Reference Letters

One of the most significant differences between personal and professional reference letters is the purpose they serve. Personal reference letters are typically requested by individuals who are hoping to secure a job, obtain an apartment, or apply for a loan. In contrast, professional reference letters are requested by organizations or companies looking to gain insight into a candidate’s suitability for a particular role.

Another key difference between the two is the relationship between the person writing the letter and the candidate. Personal reference letters are written by individuals who know the candidate on a personal level. These letters often emphasize the candidate’s personal qualities, such as their integrity, character, and sense of responsibility. Professional reference letters, on the other hand, are typically written by someone who has worked with the candidate in a professional capacity. These letters focus on the candidate’s skills, work experience, and ability to perform in a specific job.

Finally, personal and professional reference letters may differ in terms of tone and format. Personal reference letters are often more informal in tone and may include personal anecdotes or stories about the candidate. Professional reference letters, on the other hand, are typically more formal and structured, following a business letter format.

B. Which One to Use When?

Knowing when to use a personal reference letter versus a professional reference letter can be critical. For example, if you are looking to rent an apartment or apply for a loan, a personal reference letter from someone who knows you on a personal level may carry more weight than a professional reference letter. Similarly, if you are applying for a job, a professional reference letter from a former employer or supervisor is likely to be more valuable than a personal reference letter.

It is essential to consider the context in which the reference letter will be used and to choose the type of letter that will be most effective in that context. If you have any doubt about which type of letter to use, it may be helpful to speak to the person or organization requesting the letter and ask for their guidance.

Understanding the differences between personal and professional reference letters and knowing when to use them can be critical in obtaining the desired outcome. Choosing the right type of letter and ensuring that it is well-written and presented can significantly increase the candidate’s chances of success.

When to Ask for a Personal Reference Letter?

If you are looking to bolster your job application, college or graduate school admissions profile, or your volunteer or community service profile, a personal reference letter is a powerful tool that can give you an edge over other applicants.

A. Job Applications

When applying for a job, it is becoming increasingly common for employers to require candidates to submit personal reference letters. These letters give your potential employer insight into your strengths, work ethic, and character. Make sure to choose references who can speak to these qualities and the relevance of your work experience to the job you’re applying for.

In addition, it’s important to give your references sufficient notice and provide them with any necessary information about the job you’re applying for so that they can write a letter that speaks directly to the hiring manager’s needs.

B. College or Graduate School Admissions

For college or graduate school applications, personal reference letters are invaluable. Schools are looking for students who are well-rounded, committed, and able to contribute positively to their academic community. A reference letter can speak to your academic achievements, leadership skills, and commitment to community service.

It is important to carefully choose who you ask to write your reference letter. Your references must be able to speak to your academic abilities and potential, so be sure to choose people who know you well in this context.

C. Volunteer or Community Service

Volunteering or participating in community service can be a fantastic way to gain experience and skills, and can also be an excellent addition to your resume. Personal reference letters are a great way to build your profile within your chosen community and demonstrate your dedication and commitment.

When asking for a reference letter for your community service involvement, choose references who can speak to your level of involvement, the impact you had on the organization, and the quality of your work. Make sure to provide them with any necessary information about the organization and the work you did.

Personal reference letters can be a powerful tool in building your resume, and in making a compelling case for your abilities as a candidate. By choosing your references carefully, providing them with the necessary information they require, and thanking them for their help, you can ensure that your personal reference letters have the impact you need to succeed.

Personal Reference Letter FAQ

A. what should be included in the personal reference letter.

A personal reference letter serves as a written testimony of an individual’s character, abilities, and accomplishments. Therefore, it must provide a clear and concise overview of the individual’s strengths and qualifications. Here are some essential elements that should be included in a personal reference letter:

1. Introduction

The letter should begin with a brief introduction that explains the purpose of the letter and the relationship of the writer with the individual. This section should provide context and set the tone for the entire letter.

2. Description of the individual

The writer should provide a detailed description of the individual’s qualities, such as their character, abilities, and accomplishments. This section should highlight the key strengths and qualities that make the individual stand out and excel in their field.

3. Specific examples

The writer should provide specific examples of the individual’s achievements and how they’ve demonstrated their strengths and abilities. These examples should illustrate the individual’s character, work ethic, and skills.

4. Conclusion

The letter should end with a brief summary of the individual’s strengths and qualifications, and a statement of recommendation. The writer should express their confidence in the individual’s abilities and provide their contact information for further inquiries.

It’s important to note that personal reference letters should be honest and sincere. It’s also crucial to proofread and edit the letter carefully to ensure that it’s free of errors and conveys the intended message.

B. Personal Reference Letter Examples and Writing Tips

To help you write a compelling personal reference letter, here are some examples and writing tips:

1. Use a professional tone

The letter should be written in a professional tone and format. Avoid using informal language or overly emotional expressions.

2. Be specific

Provide specific examples of the individual’s strengths and accomplishments. Use concrete details to illustrate their skills and qualities.

3. Customize the letter

Tailor the letter to the specific purpose and context of the individual’s application. For example, if the individual is applying for a job, focus on their job-related skills and experiences.

4. Be positive

Highlight the individual’s positive qualities and avoid negative comments or criticisms. The letter should be a positive endorsement of the individual’s abilities.

5. Include your credentials

Include your name, job title, and contact information in the letter. This provides credibility to your recommendation and enables the recipient to contact you for further inquiries.

By following these tips and guidelines, you can write an effective and persuasive personal reference letter that highlights the individual’s strengths, accomplishments, and potential.

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How to List References on Resumes: Strategic Guide (With Examples)

• The Role of References in Job Applications
• Preparing Your Reference List
• Showcasing References
• Real World Examples

References in Resumes FAQs

References don’t usually live on a resume—they take up too much space and typically aren’t even needed at that stage of the application process.

Be that as it may, sometimes employers may go against the curve and ask for them straight away, and when that happens, you’ll need to rearrange your resume and make room.

Of course, the trickiest thing about references isn’t where to put them, but who to choose. In this article, we’ll show you plenty of resume templates and useful tips to help you handle references like a pro!

Understanding the Role of References in Job Applications

When employers are searching for someone to hire, there are a lot of different steps they have to take to determine whether a candidate is both technically capable and a good fit for the company . There’s the resume, the cover letter, the interview—maybe another interview, or two, or five—and the references.

You can learn a lot about a candidate from their own words, but there are certain things you can only learn from others. That’s why employers sometimes need a few recommendations from third parties as final confirmation that a candidate is a good choice.

Why include references?

References often aren’t optional. When an employer asks for them, you need to hand some over or it could greatly impact your application.

If you have prior work listed on your resume but you don’t have anyone that could act as a reference, it implies that you might have been fired, or that your manager refused to act as a reference for you. Those things can happen, but some employers may not overlook that.

Instead, it’s always best to prepare your references in advance and have them ready to send whenever the employer asks for them. This is the right way to look professional since the more experienced you are, the more people you know and the easier it is for you to get a few references.

Selecting the right references

There are a few rules you need to follow when it comes to picking references. There are three main types of reference and each has different relationships to you.

• Professional references: To list someone as a professional reference, they need to know you in a professional setting. This includes current colleagues, former colleagues, and managers. Some companies also deal with references through their HR department.
• Academic references: These are people that you know from school and college. It can include teachers, professors, academic advisors, academic counselors, and even classmates. You usually only use academic references as a fresh graduate and replace them with professional references once you get your first job or two.
• Character references: This type of reference can be a friend or a family member, and their role is to talk about your general character and personality. These aren’t always accepted by employers, and it’s important not to list a friend or family member if the employer explicitly asks for professional or academic references.

Common mistakes to avoid

Putting your references on your resume is really something you should only do if the employer asks for it directly. Otherwise, it’s best to avoid mentioning your references too early.

For most employers, checking references comes right at the end of the application process—because it would be too much work to check references for large numbers of candidates.

That’s why there’s usually no need to put your references on your resume. Some people like to put a line at the bottom of their resume saying “References available on request.” This isn’t a terrible idea, but it’s also not that necessary.

References are a requirement during many application processes so it’s assumed that anyone applying has references—it’s not something that really needs to be announced. They’ll ask you if they want them.

Preparing Your Reference List : Step-by-Step Instructions

There are a lot of things you need to think about when choosing your reference list. In this section, we’ll go over the best practices for picking references, asking permission, and formatting your reference list.

Choosing appropriate references

The first thing you need to think about is how many references you need. The most common number employers ask for is two or three, so it’s a good idea to prepare at least three.

The second thing to think about is reference types. If the employer asks for a specific type such as professional, academic, or character references, it’s best to comply with that request. If they don’t specify, your safest bet is to include only professional or academic references.

Now, as for who you pick, consider the following:

• Who they are
• What your relationship is
• What they’ll say about you
• How quickly they’re likely to respond

When you list someone as a reference, employers will contact them by email or phone to ask questions about you, so it’s important that they’re easy to get in contact with. If you choose someone busy like a CEO, there’s a chance they just won’t see the email or reply to it quickly enough.

How to ask for permission

Once you’ve decided who you want your references to be, you need to ask them if they’ll accept to do it. No one has to write you a reference if they don’t want to and it’s not very professional to list someone without asking them first.

You may have previously inquired whether someone could serve as your reference in the future—for instance, querying a manager upon leaving a job or a professor at graduation. However, it’s still necessary to reach out again with an email to confirm this arrangement.

In the email, include a quick reminder of who you are and how you’re acquainted, and then get straight to the point and ask if they’d be willing to be a reference for you. You can tell them a little about the opportunity you’re applying for and send your resume so they’re updated on what you’ve been doing.

One more important point is to give them room to refuse. It’s generally considered a responsibility to give references when requested—but sometimes people are busy, and you’re better off keeping them happy and primed for a different favor in the future than pushing them on this one now.

Formatting your reference list

Unlike when writing a cover letter or creating a resume , formatting a reference list is straightforward and very simple. All you need to include is:

• The reference’s name
• Their job title
• The company they work for
• Their phone number
• Their email address

A phone call is generally more inconvenient for references to take, so feel free to write “(preferred contact)” beside the email address to encourage the employer to use that.

Below the contact information, you should also add a short reference description. This literally only needs to be one sentence, explaining who they are, how you know each other, and how long you’ve known each other. Like this:

“Terry was my manager at Meta from 2019 to 2022 when I was working as a front-end developer.”

Showcasing References : Formats and Templates

There are two main ways to showcase your references: directly on your resume or on a separate sheet. In both cases, however, the format largely stays the same—just contact information and a reference description.

Reference List Templates

Here are some examples of how to format your reference list:

Contact Information

Reference Name:

Reference Description:

Reference Description: (In this case, use the reference’s full name)

Best practices in reference format

There isn’t really anything fancy you need to think about when it comes to reference formats. All that matters is clarity and organization. Clearly state who the reference is and provide their contact information.

One way to make the reference section match the rest of your resume (even if you’re using a separate sheet) is to use the same contact info format as you have for your own contact info at the top of your resume. By matching the order, font, bolding, and use of colons or titling, you can create a nice organized reference section that doesn’t look like it was added in a rush.

Tips for digital submission of references

Submitting your references digitally is often exactly the same as submitting them physically—just take the reference document you would have printed out and simply attach it to an email instead!

Some companies may have a special application portal that you’ve been using to submit other parts of your application, and if that’s the case, there might be a tab for references. The employer will likely tell you when and how to fill it in but in most cases, it will just involve filling in a contact form with the same information you’d usually provide. Just make sure to read the instructions carefully so you can fill everything in as the employer wants it.

Real-World Examples of Effective Reference Sections

To help you get a feel for what these sections look like and how you can write a good reference description, take a look at these resume examples . The reference list is on the second page of each example (which is recommended; there’s no need to take up valuable real estate on a resume) and closely matches the style of the resume.

Entry-Level Job Applicant

Mid-Career Professional

Senior-Level Executive

Sales Manager

School Teacher

Java Developer

In almost all cases, you should avoid putting your references directly on your resume because it takes up valuable space and isn’t useful in the early stages of the application. However, if the employer asks for references with your resume, you can include them—either on the resume itself or preferably on a separate sheet.

Most employers tend to ask for two or three references, so you want to have at least three you can use. This can feel like a lot for a fresh graduate or someone lacking experience but if you’re struggling, you can use academic references, ask people from part-time jobs you’ve worked at, or people you’ve volunteered with.

Family members can be used as a character reference but character references are not always accepted by employers. The easiest way to know if you can use a family member is to look at the type of reference the employer asked for. If they say “professional” or “academic” references, it means they don’t want character references.

Writing up your reference is easy, you just need their name, job title, company, phone number, and email address. Below, you can write a brief reference description that tells the employer how you know each other and for how long. It only needs to be one sentence, so make sure not to ramble!

You should ideally have at least one reference from every job you’ve had, so every time you get a new job, find a reference there and remove the oldest one you have from the list. If you’re at your first job, it could be a good idea to find multiple people in different roles to be your references so you don’t have to rely on academic references again.

In a normal situation, the best way to send your references is as an attachment to an email, when the references are asked for. If you prepare them in advance, you can shoot them over as soon as you get the email asking for them, and this will look professional and well-organized! Basically, references are something you don’t need to worry about until they’re asked for, which makes it pretty easy!

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Come join our team in the Office of Admissions and Recruitment! We are admissions professionals dedicated to recruiting, admitting, and enrolling the next generation of UW-Madison undergraduates. The Office of Admissions and Recruitment is seeking temporary application readers. Readers have the flexibility to work remotely and will receive thorough training in holistic application review which entails the detailed review of transcripts, school profiles, activities, essays, letters of recommendation, and test scores if provided. Readers should have the availability to work 20 hours per week during peak fall and winter reading season, with most hours worked during the traditional business hours of their time zone. Prior experience in the field of college admissions, higher education or high school education is preferred but not required. The University of Wisconsin-Madison is a public research university and the flagship institution of the Universities of Wisconsin. Located within the Division of Enrollment Management, the Office of Admissions and Recruitment receives 65,000+ applications annually from prospective undergraduate students.

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