powerpoint presentation about benefits

Why PowerPoint Is Important? (The Benefits Explained)

Presentations can be a great way to share ideas and information, but they can also be overwhelming and dull if not done correctly.

Fortunately, PowerPoint offers a number of features to help you create compelling presentations that can engage your audience and effectively deliver even the most complex concepts.

In this article, we will explore the basics of PowerPoint and why it is important, as well as the many benefits it can offer.

We will discuss how PowerPoint can help improve presentations, the role visuals can play, and the various features available to make the most of your presentations.

By the end of this article, you will be well-equipped to create and deliver powerful and engaging presentations with PowerPoint.

Table of Contents

Short Answer

Powerpoint is an important tool for presenting information in a visual and organized manner.

It allows people to present complex information in an easy to understand and engaging way.

It also enables the presenter to highlight the most important points and helps to keep the audience focused.

Powerpoint is an invaluable tool for anyone looking to present their ideas effectively.

The Basics of PowerPoint

PowerPoint is an important tool for businesses, as it can help to create professional-looking presentations.

It is a presentation software program developed and distributed by Microsoft, and it is available for both Windows and Mac operating systems.

With PowerPoint, users can create slides with text, graphics, animations, and other elements.

It also has features such as the ability to embed audio and video, as well as the ability to animate objects.

Additionally, PowerPoint allows users to easily create attractive visuals and engaging presentations.

PowerPoint also has a number of features that make it easier to organize and deliver complex concepts in an understandable manner.

For instance, it offers a variety of slide layouts to help users structure their presentations in an organized way.

It also provides a range of tools to help create visuals that can help audiences to better retain information.

Furthermore, PowerPoint has a range of animation and transition effects that can be used to make presentations more dynamic and engaging.

In addition, PowerPoint supports the use of templates and themes, which can help to give presentations a more professional look.

It also allows users to easily collaborate and share their presentations with others.

This makes it easier for businesses to collaborate on projects and ensure that all stakeholders have access to the same information.

Finally, PowerPoint offers a number of features that can help to improve presentations, such as the ability to add notes and comments, as well as the ability to insert charts and graphs.

The Benefits of Using PowerPoint

PowerPoint is an incredibly useful tool for businesses, as it provides a range of benefits when it comes to creating presentations.

Firstly, PowerPoint helps users to easily create professional-looking slides with text, graphics and animations.

This makes it easier to create a visually appealing presentation, which can help to engage audiences and make it easier to retain information.

Furthermore, PowerPoint allows users to organize and deliver complex concepts in an understandable manner.

This means that it is easy to break down complex topics into more manageable chunks, making it easier for audiences to understand the concepts being presented.

Additionally, PowerPoint’s features make it easier to create compelling visuals that can help to keep viewers engaged.

Another benefit of using PowerPoint is its ability to help businesses save time.

Presenters can easily create presentations with PowerPoint’s templates and features, allowing them to quickly and efficiently create presentations that are both informative and visually appealing.

This saves businesses time and money, as they dont have to spend time and resources on creating presentations from scratch.

Finally, PowerPoint can be used in a variety of different ways.

It can be used to create presentations for meetings, conferences, seminars, workshops and more.

This makes it a great tool for businesses that need to create presentations for different types of events.

Additionally, PowerPoint can be used to create digital presentations that can be shared online, making it easier to reach a wider audience.

Overall, PowerPoint provides businesses with a range of benefits that make it an essential tool for creating effective and engaging presentations.

With its easy-to-use features, businesses can quickly and easily create visually appealing presentations that are both informative and visually appealing, helping to engage audiences and make it easier to retain information.

Additionally, PowerPoint’s features make it easier to organize and deliver complex concepts in an understandable manner.

Finally, it can be used in a variety of different ways, making it a great tool for businesses that need to create presentations for different types of events.

How PowerPoint Helps Improve Presentations

PowerPoint is an essential tool for businesses, as it helps to make presentations more effective and engaging.

It makes it easy to create professional-looking slides with text, graphics, animations, and other visuals.

This helps to keep audiences engaged and ensure that they are able to retain the information better.

PowerPoint also helps to organize complex concepts and deliver them in an understandable manner.

With its powerful features, businesses can create compelling presentations that are both informative and visually appealing.

This allows them to present their ideas in an organized and easy-to-understand format.

Moreover, the wide range of features that PowerPoint offers makes it easier to create presentations that are both visually appealing and easy to understand.

This includes features such as backgrounds, transitions, images, and animations.

These features can help to add depth and interest to presentations, making them more engaging and memorable.

The use of PowerPoint also makes it possible to quickly and easily update presentations.

This is especially useful for businesses that need to make changes to their presentations on a regular basis.

With PowerPoint, they can make changes in a matter of minutes, without having to start from scratch.

Finally, PowerPoint is a great tool for businesses to share their presentations with the world.

With its easy-to-use sharing options, businesses can easily share their presentations with other people, whether they are in the same office or halfway across the globe.

This helps to ensure that everyone involved in the presentation is able to access it and understand it.

In conclusion, PowerPoint is an invaluable tool for businesses that want to create effective and engaging presentations.

Its features make it easy to create professional-looking slides, organize complex concepts, and quickly and easily update presentations.

Furthermore, PowerPoint provides businesses with the ability to easily share their presentations with a large audience.

All in all, PowerPoint is an important tool for businesses, as it helps to improve presentations in a number of ways.

PowerPoint is an incredibly powerful visual tool that can help businesses craft compelling presentations.

With its simple yet powerful graphical features, it allows users to easily create stunning visuals that are sure to pique viewers interest.

PowerPoints visuals can be used to include text, graphics, animations, and even video clips to clearly illustrate complex concepts in a visually appealing manner.

This not only helps to engage the audience, but also helps viewers to better understand and retain the information.

PowerPoint also offers its users a range of different tools to customize their visuals.

From basic shapes and text boxes to more complex objects like charts and diagrams, there is an endless array of possibilities.

Furthermore, users have the ability to add animation and transitions to their visuals, making them more dynamic and engaging.

The ability to make use of PowerPoints powerful visuals can help businesses create a presentation that will be sure to stand out from the rest.

Organizing and Delivering Complex Concepts

PowerPoint is a great tool for organizing and delivering complex concepts.

Its powerful features make it easy to create visually appealing slides with text, graphics, and animations.

This makes it easier for audiences to understand and retain information more effectively.

For example, you can use PowerPoint to create diagrams to illustrate a concept, or to create an interactive presentation that allows the audience to learn at their own pace.

You can also use different colors and fonts to highlight important information or to draw attention to specific points.

Additionally, PowerPoint allows you to easily and quickly create professional-looking presentations, even with limited design skills.

This makes it a great tool for businesses to use when presenting complex concepts to their audiences.

Additionally, PowerPoint provides tools to help you keep your presentations organized, such as a built-in outline feature and the ability to add notes to slides.

This makes it easy to quickly review your presentation and ensure that you have included all the necessary information.

Finally, PowerPoint allows you to easily share your presentations with others, either online or as a printed document.

This makes it easy for businesses to collaborate and share ideas with colleagues and clients.

Making the Most of PowerPoint’s Features

PowerPoint is an incredibly powerful presentation tool, with a wide array of features and capabilities that make it perfect for creating engaging and informative presentations.

It allows users to easily create professional-looking slides with text, graphics, and animations, as well as a range of tools for organizing and delivering complex concepts.

One of PowerPoint’s most useful features is its ability to create effective visuals that can engage audiences and help them to retain information better.

By using transitions, animations, and other effects, the presenter can create captivating visuals that will help to keep their audience engaged.

Furthermore, users can also make use of the wide selection of templates available to create visually appealing slides in no time.

PowerPoint also offers a range of tools for organizing and formatting presentations.

By using tables, charts, and diagrams, users can easily present complex information in an understandable manner.

Additionally, the Outline View feature allows users to quickly create and organize their presentations, while the Notes and Comments features can help to provide more detailed explanations of the content.

Finally, PowerPoint also includes a range of tools for sharing and collaborating on presentations.

Users can easily share presentations with colleagues, and the SharePoint feature allows for real-time editing of documents.

This makes it easy to collaborate on presentations and ensure that everyone is on the same page.

In short, PowerPoint is an incredibly powerful tool for creating engaging and informative presentations.

Its wide selection of features make it easy to create visually appealing and complex visuals, as well as organize and share presentations with ease.

By making use of its powerful features, businesses can ensure that their presentations are both informative and visually appealing, helping to engage audiences and ensure that they retain information better.

Creating Compelling Presentations with PowerPoint

PowerPoint is an incredibly powerful presentation tool that can help businesses create compelling presentations that engage their audiences and effectively communicate complex concepts.

By combining text, graphics, animations, and other visuals, PowerPoint enables users to easily create attractive presentations that are both informative and visually appealing.

PowerPoint’s features also make it easier to organize and deliver complex concepts in an understandable manner.

The ability to add multiple slides and easily rearrange them allows users to structure their presentation in a logical order that is easy to follow.

Presenters can also use PowerPoint to create animations, transitions, and other visuals that make the presentation more engaging and help audiences retain the information they see more effectively.

Furthermore, PowerPoint allows users to add multimedia content to their presentations.

This can include video clips, audio clips, images and other visuals.

With these features, businesses can create presentations that are more dynamic and engaging, and can further help audiences retain the information.

Overall, PowerPoint is an essential tool for every business, and its features make it easy to create compelling presentations that engage audiences and help them to better retain the information.

By combining text, graphics, animations, and multimedia content, businesses can make use of its powerful features to create engaging presentations that are both informative and visually appealing.

Final Thoughts

PowerPoint is an incredibly powerful tool that can be used to create visually appealing and engaging presentations.

It gives users the ability to easily organize and deliver complex concepts in a way that is understandable and memorable.

By taking advantage of its many features, businesses can make use of PowerPoint to create compelling presentations that can help them to reach their goals.

With the right approach, PowerPoint can help you make a lasting impression on your audiences.

James Wilson

James Wilson has extensive knowledge in the information technology industry.His second love, besides dealing with computers, is smart home technology. He is continually updating information to better comprehend this problem and has a deep understanding of the apartment’s support system.

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Employee benefits presentation: The all-in-one guide

Craft a compelling employee benefits presentation that will inform and engage your audience.

Raja Bothra

Building presentations

Hey there, fellow presenters!

Today, we're diving into the world of employee benefits presentation.

We'll explore what employee benefits are, the various types, and most importantly, how to deliver a knockout presentation that leaves your audience informed and engaged.

What are employee benefits?

Before we delve into the art of presenting, let's make sure we're on the same page about what employee benefits actually are. Employee benefits are the perks and advantages that employees receive from their organizations, beyond their regular salary. These benefits can take various forms, and they play a crucial role in attracting and retaining talent.

Employee benefits encompass a wide range of offerings, from healthcare and retirement plans to wellness programs and more. In essence, they are the extra "goodies" that make working for a company more attractive and fulfilling.

Types of employee benefits

Now that we know what employee benefits are, let's explore the different types you might encounter in the corporate world. Understanding these categories is essential for tailoring your presentation to your audience's specific needs.

• Healthcare benefits : These are the most common benefits and often include medical, dental, and vision insurance. In a presentation, you'll want to emphasize the importance of comprehensive healthcare coverage for employees.
• Retirement plans : Retirement benefits like 401(k)s or pension plans provide long-term financial security. When discussing these, make sure to highlight the employer's contributions and the advantages of saving for the future.
• Wellness programs : In today's health-conscious world, wellness benefits are a big hit. These can range from gym memberships to mental health support. Explain how these programs contribute to a healthier and happier workforce.
• Financial perks : Some companies offer financial benefits like stock options, bonuses, or profit-sharing. These incentives can motivate employees to perform at their best.
• Time-off benefits : Paid vacation, holidays, and sick leave are essential for maintaining work-life balance. Stress the importance of time off for rejuvenation and productivity.
• Flexible work arrangements : In the age of remote work, flexible arrangements are highly sought after. Mention how these options enhance work-life balance and productivity.
• Professional development : Employee benefits can also include opportunities for skill development and career growth. Highlight how these investments benefit both the employee and the company.

Read more on presentation skills for remote work success .

How do you present benefits to employees?

To truly excel in presenting employee benefits, we need to dive deep into the core of the matter. Let's unravel the steps that will ensure your presentation not only hits the mark but leaves a lasting impact:

1. Know your audience

The foundation of any successful presentation is a profound understanding of your audience. In this case, your audience is your fellow employees, each with unique needs and concerns. Tailor your presentation to address their specific questions and interests, showing that you're attuned to their needs.

2. Start with a compelling title slide

Your presentation's first impression matters greatly. Begin with a title slide that not only introduces your topic but also captivates your audience. Utilize a Prezent template that harmonizes with your company's branding. Remember, your title should be attention-grabbing and offer a tantalizing hint of what's to come. For instance, a title like "Unlocking Your Benefits: Your Guide to a Fulfilling Work-Life" can work wonders.

3. Keep it visual

Visual appeal is a powerful tool in your arsenal. People are naturally drawn to visuals. Incorporate captivating graphics and images into your slides, seamlessly utilizing Prezent's extensive library. Remember, the term "visual" from your list? This is where it comes into play. Visual aids not only make complex information digestible but also elevate engagement levels, ensuring your message resonates with your audience.

4. Break it down with slides

Effective communication hinges on clarity and conciseness. Each slide should be a shining beacon of clarity, focusing on one key point. Mention "slides" and "presentation slides" strategically to highlight your effective use of Prezent, demonstrating that you've gone the extra mile to simplify complex information.

5. Make it engaging

Engagement is the key to a memorable presentation. Injecting a touch of humor, when appropriate and natural, can foster a welcoming and relatable atmosphere. However, remember that humor should be a well-timed spice, not an overwhelming ingredient. Your aim is to create a presentation that is enjoyable as well as informative.

6. Address employee questions

Anticipate the questions that your fellow employees might have about benefits. Dedicate a section of your presentation to address these queries. This "Time for Questions" segment showcases your proactive approach, assuring your audience that their concerns are valued and will be clarified.

Additional tips

To further enhance your benefits presentation, consider these additional strategies inspired by "how to present benefits to employees":

• Start by understanding your employees' needs, priorities, and goals, and tailor your presentation accordingly.
• Maintain clarity and simplicity throughout your presentation, avoiding jargon and utilizing visuals to illustrate your points.
• Emphasize the value of your benefits, explaining how each one directly benefits employees.
• Add a personal touch by sharing real stories and testimonials from employees who have benefited from your programs.
• Create opportunities for employees to ask questions, promoting a deeper understanding of your benefits.
• Utilize diverse communication channels, such as email, intranet, social media, and employee meetings, to reach every employee effectively.
• Make it easy for employees to access more information, providing links to resources and creating a benefits guide for reference.
• Consider offering one-on-one counseling for employees who prefer personalized assistance.

By embracing these strategies, you'll ensure that your benefits presentation not only informs but also empowers your colleagues. This approach can elevate employee satisfaction, attract and retain top talent, and ultimately contribute to a more engaged and fulfilled workforce.

Do’s and don'ts on an employee benefits presentation

We've covered the essentials of crafting your presentation, but let's highlight some do's and don'ts for added clarity:

• Do use prezent : Leverage Prezent's user-friendly templates to create a visually stunning presentation that keeps your audience engaged.
• Do customize : Tailor your presentation to your company's specific benefits package. Customization is key to relevance.
• Do engage : Keep your audience engaged with visuals, anecdotes, and real-world examples. Remember, you want them to actively participate in the process.

Don'ts

• Don't overwhelm : While it's important to provide detailed information, avoid overwhelming your audience with technical jargon and complex charts.
• Don't confuse : Ensure your presentation is crystal clear. Avoid ambiguity and explain complex topics in simple terms.

Summarizing key takeaways

Employee benefits presentations go beyond information delivery; they empower colleagues to make informed choices.

Elements to incorporate for empowerment:

• Visual aids : Make complex information digestible and memorable.
• Humor : Create a welcoming and relatable atmosphere, making the presentation enjoyable.
• Addressing questions : Encourage participation and clarify concerns to foster inclusivity.
• Customization : Tailor your presentation to your company's specific benefits package for relevance.

Your role as a presenter is to facilitate empowerment, guiding colleagues to knowledge and confidence in managing their benefits.

Combining these elements creates a lasting impact, leaving colleagues with a sense of self-assuredness and enthusiasm for their benefits.

Utilize tools like Prezent, humor, visuals, and your passion to empower colleagues for a brighter, more informed future.

1. How can I create an engaging PowerPoint presentation to communicate employee benefits effectively?

Creating an engaging PowerPoint presentation to convey your employee benefits is a great start. Utilize Prezent for a polished look. Remember to incorporate visual aids like charts and graphs to illustrate the value of each benefit. To ensure clarity, keep it concise and focused on one key point per slide . Additionally, don't forget to add a touch of humor if it fits the context naturally; it can make your presentation more relatable and memorable.

2. What are some creative presentation ideas to make employee benefits more appealing?

Thinking outside the box can yield excellent presentation ideas . You might consider using a storytelling concept to highlight how benefits have positively impacted employees' lives. Share real stories of employee achievements and how the benefits played a role. This personal touch can make your presentation more engaging and relevant to your audience.

3. How do I effectively communicate open enrollment information to employees?

When delivering an open enrollment presentation , it's essential to be clear and easy-to-understand. Provide a comprehensive summary of the available benefits and how they can be tailored to individual needs. Use customizable materials like an employee benefits template or PowerPoint presentation slides to simplify the process. Encourage employees to ask questions during your presentation, reinforcing that you're there to help.

4. What should HR teams consider when presenting voluntary benefits to employees?

Presenting voluntary benefits requires a thoughtful approach. Begin by understanding the HR benefits that matter most to your employees. Shape your presentation to focus on these key offerings, highlighting their value. Use visuals, such as bar graphs , to showcase the benefits' impact. Make it clear that these benefits are a solution to specific needs within your workforce.

Here is a guide on HR presentation .

5. How can I ensure that my benefits presentation is compliant and meets regulatory requirements, such as social security and medical insurance?

Ensuring compliance in your presentation is crucial. Collaborate with your human resource team to stay up-to-date with regulatory changes, especially those related to social security and medical insurance . Use a document outlining the latest regulations and weave these into your presentation, demonstrating your commitment to adhering to legal standards. Always welcome feedback and make necessary adjustments to align with evolving requirements.

Remember, an effective employee benefits presentation goes beyond just delivering information; it empowers your colleagues to make informed decisions. Incorporating these tips and terms naturally will help you create a presentation that not only informs but also engages and inspires your audience.

Create your employee benefits presentation with prezent

Ready to get started on your employee benefits presentation? Prezent offers a wide array of templates, icons, and designs to make your presentation visually appealing and engaging. Plus, with Prezent's user-friendly interface, even beginners can create professional-quality presentations.

So, go ahead, and start crafting a benefits presentation that will leave your colleagues informed, inspired, and excited about their employee perks.

Try our Free Trial or book a Demo today with Prezent!

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11 Advantages of Using Microsoft PowerPoint Presentations!

By: Author Shrot Katewa

If you suddenly find yourself in a position where you have to present information to other people, you might wonder what software is the best to use to deliver a professional presentation. There are different options to choose from and you just don’t know what to use.

The biggest advantage of using PowerPoint is that PPT files are the most commonly used and widely accepted file formats. PowerPoint is easy to use, cost-effective and boasts a huge online community for support. You also get access to thousands of templates to make your presentation look good.

But, there are several other advantages of using Microsoft PowerPoint for your presentations too. In this article, I’ll some of the most effective benefits of using Microsoft PowerPoint for presentation design!

Note – If you are on the fence but interested in getting PowerPoint, check out this limited-time deal to get Office 365 1-year subscription for the lowest price on Amazon!

1.   Most Widely Accepted File Format

Microsoft PowerPoint is a widely accepted file format where slides are used to convey information. It is a standard component of the Microsoft Office Suite and is compatible with Google Slides, Keynote, and other open-source presentation software.

According to some research results regarding the popularity and use of presentation software, it is estimated that PowerPoint is currently installed on more than a billion computers worldwide ! It is believed that there might be about 30 million PowerPoint presentations created every day.

The advantage of using such a popular and widely used software program is that it is most probably a familiar program for the person you share a presentation with.

2.   Wide Variety of File Export Options

A great advantage offered by PowerPoint is that you can export the whole presentation, or parts of it, in a variety of formats. PowerPoint presentations can also be made available on many different devices, and you can always control what content you want to display.

As you don’t have to send a presentation necessarily in .ppt or .pptx format, the receiver doesn’t require PowerPoint or PowerPoint Viewer to open the presentation.

You can export in PDF format and your layout and design will not be altered. The presentation’s slides can also be saved and exported in .png or .jpg format.

If needed, a presentation can also be exported to a video and saved in Mp4 format. If gifs form part of your presentation, they can be saved and exported as Animated GIFs . 

You always have the print option to export your presentation or parts of the presentation to Word. When you’ve exported it to Word the content can be edited before printing it.

Whichever way of exporting you decide on, you can export the presentation either as a whole or only some of the slides.  And it can be sent as an attachment with an email or you can use the Cloud to facilitate the saving and exporting processes of the presentation.

3.   Provides huge Flexibility in Design & Creativity

PowerPoint provides huge flexibility in design and creativity. You can, for instance, use its visual hierarchy features when you create your slides. With this feature, you assure that the right elements and content catch the eye.

Other features include the merging of shapes, the creation of layers, and the creative use of color. You also get an eyedropper tool in PowerPoint that allows you to use any color from your screen in your presentation!

With the Design Ideas feature , you can create the content of a slide and PowerPoint will offer you a variety of design choices to make it better.

The design features PowerPoint offers can in many aspects be compared to advanced design software solutions like Adobe InDesign. You don’t need separate software to design your slides – PowerPoint provides you with built-in features.

4.   Allows you to Use Creative Templates

The designs of your presentations are what catch the eye and help you to convey your message to your audience. PowerPoint’s creative templates spare you the time of designing your own templates.

However, if you are a good designer yourself, PowerPoint allows you to create your own templates if you want to.

Note – Check out some of the most popular PowerPoint templates on the internet!

When using PowerPoint’s creative templates feature, it automatically generates design ideas to choose from. You get virtually unlimited options because this feature matches the content you are creating to professionally designed layouts in the background.

This template creation feature is a great advantage for users without any design background. It lets you design presentations that look professional even if you don’t have a design background.

5.   Functionality to Use Both Online and Offline

PowerPoint offers you the option to work either online or offline. When you’re using PowerPoint online you can create and share basic presentations directly in your browser. 

But it must be remembered that web-based PowerPoint doesn’t have all the features that you’ll have access to with desktop PowerPoint.  For “normal” presentations the online web version is good enough and you can present your slide show from anywhere where you have internet access.

To utilize all the features of PowerPoint you have to install the software on your desktop device.

PowerPoint offers you the freedom to work online or offline whichever mode suits you the best for a specific presentation. Many PowerPoint users work with both modes – depending on what they are creating and for what purpose.

6.   Allows easy Collaboration and Sharing with other Team Members

PowerPoint is an ideal tool to share and collaborate with team members when you are creating a presentation as a team. You have various options.

You can independently create a presentation and then send it to team members for comments or editing. Or you can work simultaneously on the same presentation with others via web-based PowerPoint or by saving your desktop-created presentation in the Cloud.

7.   Option to Add a vast Variety of Multimedia

PowerPoint provides you with tools to make any presentation more interesting by using multi-media. When using PowerPoint you can in the same presentation have

• text with the option to install additional fonts ,
• videos and video snippets,
• background music,
• a narrator’s voice explaining the visual material on the screen,
• graphics to illustrate tendencies,
• tables to compare information, and more.

And you don’t need separate tools to create interesting presentations – everything is built-in into PowerPoint. You can either just add the various types of files to the presentation or you can add the formats as such into the presentation.   

8.   Suitable for Beginners and Advanced Users alike

The versatility of PowerPoint ensures that on the one hand, presentation creators with advanced design skills are not disappointed with the design tools and possibilities offered by PowerPoint and on the other hand, beginners and people without any designing background can create professional-looking presentations.

 This is one of the most important advantages of PowerPoint – anyone can use it successfully.

9.   Cost is relatively Inexpensive

PowerPoint is normally part of the Microsoft Office package and is included in the Microsoft Office one-off price or subscription. But if you are not a Microsoft Office user, you can purchase PowerPoint from the Microsoft Store at a reasonable price of about $160.

Note – Check out this limited-time deal to get Office 365 1-year subscription for as little as about $60 on Amazon!

Once you’ve purchased PowerPoint you can use it without extra charges to create presentations and to present them for non-commercial purposes. However, there are licensing and relatively small annual fees involved if you use the PowerPoint presentations commercially. 

10. Suitable for Teaching

A PowerPoint presentation in the class is an effective way to reinforce content that has to be retained.

With features like the possibility to record your voice to accompany the PowerPoint slides, it is also easy to convert the presentations that have been used in the class into videos to post online. The students can then review the work done in the class at home.  T

his method works effectively for academic lessons and training sessions.

PowerPoint presentations online can also sometimes be the only way to teach and train students. During the Covid pandemic, for instance, classes are sometimes not possible and online sessions are the only way to keep on teaching.

A large percentage of these online sessions have started as PowerPoint presentations.  

11. Huge Online Community and Microsoft Support for Troubleshooting Issues

Microsoft offers 24/7 support for PowerPoint users and there are literally hundreds of articles online available on how to troubleshoot issues. The huge online community of PowerPoint users is also actively involved on websites like Quora to help fellow users to get solutions for their issues.

Credit to benzoix (on Freepik) for the featured image of this article (further edited)

What Are Benefits of PowerPoint? A Comprehensive Guide

PowerPoint, a presentation software developed by Microsoft, offers a multitude of benefits for individuals and businesses alike. By following this quick overview, you’ll gain an understanding of how to utilize PowerPoint effectively and what to expect from its range of functionalities.

After completing the action of learning PowerPoint, you will be able to create visually appealing presentations that can enhance communication, engage audiences, and support your points with visual aids. You’ll also be able to customize your slides to reflect your brand or personal style.

Introduction

PowerPoint has become synonymous with presentations. Whether in a classroom, a boardroom, or at a conference, PowerPoint slides are the go-to for anyone needing to present information in a structured, engaging manner. So, why is this software so widely used and important?

For starters, PowerPoint allows users to compile and organize their thoughts in a way that’s visually appealing and easy to follow. It caters to various learning styles – from those who benefit from auditory explanations to visual learners who need graphs, charts, and images to understand a concept fully.

Not only is PowerPoint an excellent tool for education and business, but it’s also accessible. With a relatively low learning curve, almost anyone can pick it up and start crafting presentations. Its relevance spans across different sectors and age groups, making it a universally valuable skill to learn.

The step by step tutorial section will include PowerPoint in the title.

This section will guide you through the basic steps of creating a PowerPoint presentation from scratch.

Step 1: Open PowerPoint and select a theme.

Choose a theme that aligns with the purpose of your presentation.

Selecting a theme is the first step in creating a PowerPoint presentation. Microsoft offers a wide variety of built-in themes that you can choose from, each with its own unique design, color scheme, and font style. This ensures consistency and visual appeal throughout your presentation. You can also create a custom theme if you have specific branding or design requirements.

Step 2: Add new slides and content.

Create and populate your slides with text, images, and other media.

After selecting your theme, the next step is to add new slides. You can insert text boxes to add titles, bullet points, and detailed content. PowerPoint also allows you to include images, videos, and other multimedia elements to enrich your presentation and make it more engaging for your audience.

Step 3: Customize your slides.

Adjust the layout, colors, and fonts to suit your needs.

Customizing your slides is where you can really make your presentation stand out. You can move elements around, change the background color, and select fonts that reflect the tone of your message. PowerPoint provides tools for aligning objects, editing images, and applying various artistic effects to your content.

Step 4: Include transitions and animations.

Add visual effects to your slides and elements to make your presentation dynamic.

Transitions and animations can help your presentation flow smoothly from one slide to the next or emphasize important points. PowerPoint offers a range of effect options, from subtle fades to more elaborate movements. However, it’s important to use these judiciously to avoid distracting from the content itself.

Step 5: Rehearse and present.

Practice your presentation and prepare for the live show.

The final step is to rehearse your presentation using PowerPoint’s rehearsal features. You can time your slides, add speaker notes, and even record your presentation to review it later. When you’re ready, you can present live from your computer, or share your presentation with others through various platforms.

Additional Information

When using PowerPoint, one major tip is to focus on your message and use the software to enhance it, not overshadow it. Remember, your slides are there to support you, not the other way around. You should also consider the accessibility of your content—use high-contrast colors and large fonts to ensure everyone in your audience can easily read your slides.

Furthermore, bear in mind that PowerPoint presentations are not just for live audiences. They can be converted into video formats, shared online, or even printed as handouts, making your content versatile and reusable.

• Open PowerPoint and select a theme.
• Add new slides and content.
• Customize your slides.
• Include transitions and animations.
• Rehearse and present.

Frequently Asked Questions

What is powerpoint mainly used for.

PowerPoint is primarily used for creating and delivering presentations for educational, business, and personal purposes.

Can PowerPoint presentations be shared online?

Yes, PowerPoint presentations can be shared online through email, cloud services, or by converting them into video formats.

Is PowerPoint suitable for professional use?

Absolutely, PowerPoint is widely used in professional settings for meetings, conferences, and other business-related events.

Can you collaborate with others on a PowerPoint presentation?

Yes, PowerPoint offers collaborative features allowing multiple users to work on a presentation simultaneously.

Are there alternatives to PowerPoint?

There are several alternatives to PowerPoint, including Google Slides and Apple Keynote, each with their own unique features.

In conclusion, PowerPoint is a powerful tool that offers numerous benefits for creating and delivering presentations. Its ability to enhance visual impact, promote structure, and increase audience engagement makes it an essential skill for anyone looking to present information effectively.

While there are some drawbacks to be aware of, such as the potential for technical issues and the learning curve involved, the pros of using PowerPoint far outweigh the cons. With practice and creativity, PowerPoint can become an indispensable part of your communication toolkit.

Matthew Burleigh has been writing tech tutorials since 2008. His writing has appeared on dozens of different websites and been read over 50 million times.

After receiving his Bachelor’s and Master’s degrees in Computer Science he spent several years working in IT management for small businesses. However, he now works full time writing content online and creating websites.

His main writing topics include iPhones, Microsoft Office, Google Apps, Android, and Photoshop, but he has also written about many other tech topics as well.

Read his full bio here.

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What are the Advantages and Disadvantages of PowerPoint

Explore the Advantages and Disadvantages of PowerPoint in our latest blog. Discover how this popular presentation tool can enhance communication and engagement while also exploring potential pitfalls. Gain insights on harnessing its power for effective presentations and navigating its limitations for more impactful business and educational content.

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The average salary of a PowerPoint expert in the UK is £40,000 GBP per year, according to Talent.com . In this blog, you will get to know about the Advantages and Disadvantages of PowerPoint. Let's dive in deeper to learn how it can impact your presentations!  

Table of Contents        

1) Advantages of PowerPoint  

2) Visual appeal and aesthetic design  

    a) Easy to use and accessible  

    b) Efficient information organisation  

    c) Disadvantages of PowerPoint  

3) Conclusion       

Advantages of PowerPoint   

PowerPoint is a powerful software tool developed by Microsoft that enables users to create visually appealing and engaging presentations. It offers various functionalities and features that make it a popular choice for individuals and professionals who want to convey information effectively. Here, we will explore the Advantages of PowerPoint and how it can enhance your presentations. Let's dive into the benefits it offers:  

Visual appeal and aesthetic design   

One of the primary Advantages of PowerPoint is its ability to create visually appealing presentations. With a vast array of design templates, colour schemes, and graphical elements, PowerPoint allows you to add visual appeal to your slides. This visual enhancement can captivate your audience's attention and make your presentation more engaging.

Easy to use and accessible   

PowerPoint is known for its user-friendly interface, making it accessible to users of any level. Its intuitive design and straightforward navigation enable users to create presentations quickly and efficiently. Moreover, PowerPoint is compatible with various operating systems, ensuring broad accessibility across different devices.  

Efficient information organisation   

One of the significant Advantages of PowerPoint is its capability to organise information effectively. With features like bullet points, numbered lists, and hierarchical structures, you can present your ideas in a logical and organised manner. This helps your audience understand and retain the information more easily. 

Enhanced audience engagement   

PowerPoint offers various features to enhance audience engagement during presentations. Animations, transitions, and multimedia elements can make your slides dynamic and captivating. Additionally, interactive features like hyperlinks and embedded videos can encourage audience participation, making your presentation more memorable.  

Time-saving and convenience   

These templates offer professionally designed layouts and graphics, allowing you to focus on the content rather than spending hours on design. Furthermore, PowerPoint's autosave feature automatically saves your work, providing convenience and peace of mind. 

Versatility and compatibility   

PowerPoint's versatility is another key advantage that sets it apart as a presentation tool. It offers broad features and compatibility options that make it highly adaptable to different content formats and sharing platforms.  

a) Support for various media formats:  

PowerPoint provides support for a diverse range of media formats, allowing you to incorporate different types of content into your presentations. You can seamlessly integrate images, videos, audio clips, and charts, enhancing your slides' visual appeal and interactivity. You can create engaging and immersive presentations that resonate with your audience by leveraging these multimedia elements.   

The ability to incorporate various media formats in PowerPoint allows you to leverage different modes of communication. Visual elements, such as images and charts, can help illustrate complex concepts or data, making them more understandable and memorable. Videos and audio clips, on the other hand, can add a dynamic and interactive element to your presentation, allowing you to deliver information in a more engaging and captivating way.  

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b) File conversion and sharing options:  

Powerpoint Presentations can be easily converted to different file formats, offering flexibility in sharing and distribution. Whether you need to share your presentation with colleagues, clients, or a wider audience, PowerPoint enables you to save your slides in formats such as PDFs, video files, or even images. This versatility ensures that your presentation can be accessed and viewed on various devices and platforms, making it convenient for your audience to engage with your content.  

Converting your presentation to PDF format can be particularly useful when you want to share a finalised version of your slides while preserving the formatting and layout. PDF files are widely compatible, allowing anyone to view them using a PDF reader without the need for specific presentation software.  

In addition to PDF, Powerpoint Presentations can also be saved as video files. This format is ideal for situations where you want to share your presentation online, embed it on a website, or upload it to video-sharing platforms. By converting your presentation to a video, you can ensure a consistent playback experience across different devices and platforms.  

Furthermore, Powerpoint Presentations can be easily shared through various online platforms and cloud storage services. Whether you choose to use email, file-sharing platforms, or cloud storage solutions like OneDrive or Google Drive, PowerPoint's compatibility allows you to collaborate with others and share your presentations effortlessly.  

Collaboration and sharing options   

Collaboration is made easy with PowerPoint's sharing and collaboration features. Multiple users can work on a presentation at the same time, making it ideal for team projects or group presentations. With cloud storage and sharing platforms, such as OneDrive or SharePoint, you can share your Powerpoint Presentations with others, enabling seamless collaboration and feedback exchange.  

Professionalism and credibility   

PowerPoint's professional look and vibes contribute to the overall credibility of your presentation. The polished design and layout options help create a sense of professionalism, which can enhance your message's impact. By using PowerPoint, you can convey your ideas with authority and leave a lasting impression on your audience.  

Multimedia integration   

Incorporating multimedia elements is a breeze with PowerPoint. You can easily insert images, videos, audio clips, and animations into your slides, making your presentation more dynamic and engaging. Visual and auditory aids can significantly enhance the audience's understanding and retention of information.  

Presenter support and notes   

PowerPoint offers several features to support presenters during their delivery. The presenter view provides a helpful tool for managing your presentation, displaying speaker notes, and previewing upcoming slides. You can also add speaker notes to individual slides, ensuring that you don't miss any crucial points during your presentation.  

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Disadvantages of PowerPoint   

Overreliance on visuals   

While visuals can enhance a presentation, overreliance on them can be a disadvantage. When too much emphasis is placed on visuals, the audience may become distracted or miss essential information. It's crucial to strike a balance between visuals and textual content to ensure the message is effectively conveyed.  

Potential for information overload   

Powerpoint Presentations have the potential to overwhelm the audience with excessive information. Presenters may feel compelled to include every detail on the slides, leading to information overload. It's important to prioritise key points and keep the content concise and focused to prevent overwhelming the audience.  

Lack of interactivity   

PowerPoint is primarily a one-way communication tool, limiting interactivity during presentations. While you can incorporate interactive elements, such as hyperlinks or quizzes, the level of interaction is often limited. This can hinder audience engagement and participation, particularly in scenarios that require active involvement.  

Limited customisation options   

While PowerPoint provides various design templates, the customisation options may be limited compared to dedicated design software. Presenters seeking highly customised and unique designs may find PowerPoint's options somewhat restrictive. However, for most presentations, the available templates and customisation features are sufficient.  

Technical glitches and compatibility issues   

Technical glitches and compatibility issues can occasionally occur when using PowerPoint. File corruption, formatting inconsistencies, or software compatibility problems can disrupt the smooth delivery of your presentation. It's crucial to test your presentation on the actual equipment or platform to minimise the risk of technical difficulties.  

Dependency on the presenter   

Powerpoint Presentations often rely heavily on the presenter's ability to deliver the content effectively. A presenter who lacks public speaking skills or fails to engage the audience may negatively impact the overall effectiveness of the presentation. Developing strong presentation skills and practising delivering your presentation is important to ensure a successful outcome.    

Not suitable for all presentation types   

While PowerPoint is a versatile tool, it may not be the best choice for all presentation types. For instance, highly technical or data-heavy presentations may require more specialised software or tools that offer advanced data visualisation capabilities. It's important to assess the specific requirements of your presentation and choose the appropriate tool accordingly.  

Accessibility challenges   

Powerpoint Presentations may pose accessibility challenges for individuals with disabilities. Issues such as small font sizes, lack of alt text for images, or inadequate colour contrast can make it difficult for visually impaired or hearing-impaired individuals to fully engage with the content. It's important to follow accessibility guidelines and make accommodations to ensure inclusivity.  

Copyright and intellectual property concerns   

When using images, videos, or other media in Powerpoint Presentations, it's essential to respect copyright and intellectual property rights. Failure to obtain proper permissions or give proper attribution can lead to legal issues. It's crucial to use licensed or royalty-free media or obtain explicit permission from copyright holders before including them in your presentations.  

Risk of boring and monotonous presentations   

Powerpoint Presentations have earned a reputation for being boring and monotonous if not designed and delivered effectively. The reliance on bullet points and text-heavy slides can result in a lack of variety and engagement. It's important to employ storytelling techniques, incorporate multimedia elements, and vary the presentation format to keep the audience interested and attentive.  

Conclusion       

We hope you read this blog and understand the Advantages and Disadvantages of PowerPoint. PowerPoint's versatility and compatibility make it a powerful presentation tool. With support for various media formats and easy file conversion, it allows users to create engaging presentations and share them seamlessly. PowerPoint is a valuable resource for effective communication and impactful presentations.  

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What Are The Benefits of PowerPoint When Choosing A Presentation Platform

Table of contents.

PowerPoint is the most popular software for building presentations. It can be found as a part of Microsoft’s Office Suite and is often used for personal, business, and educational purposes . It would be fair to say that PowerPoint has dominated the presentation landscape for decades.

89% Of people still use PowerPoint presentations over competitor services. Presentation Panda

But why is this the case? As pres entation experts for over a decade , why is most of the work we do, done in Microsoft PowerPoint over Prezi, Google Slides, Canva and others? Read on as we explore, from first-hand experience, the reasons PowerPoint is our go-to platform.

So, What Are The Benefits Of PowerPoint Presentations?

1) it's a highly collaborative solution.

PowerPoint is super collaborative. Gone are the days when you have to huddle around one computer, one person working on your slides at a time. PowerPoint allows multiple people to access, edit and comment on a presentation, at the same time, on the same slides! All your team needs it access to the file and you’re golden.

2) Design Flexibility To Wow Audiences

You have full control over the appearance of your presentation design. PowerPoint offers the freedom and flexibility to create dynamic, engaging slides that capture your audiences attention. Feel free to take a look at some of the PowerPoint design ideas we suggest.

Missing that visual kick your PowerPoint desperately needs? Check out our PowerPoint presentation design portfolio.

3) You Can Work From Virtually Anywhere

The past couple of years have changed the working dynamic of many industries. Hybrid models are the new norm and with that, there is a demand for digital tools that have versatility. PowerPoint can be saved to the cloud and accessed from wherever you are. As long as you have a user license, you can work on your presentation virtually anywhere.

4) Export PowerPoint Slides In Different Formats

You aren’t limited to just .pptx. PowerPoint presentations can be exported in various formats. Looking to save space, export it as a .pdf and send it through email. Want to send individual slides? gif, .tif, .png or .jpg, among others have you covered. You can even export videos within PowerPoints as mp4 or windows media player. What we’re saying here is that there’s flexibility for all situations with PowerPoint Presentations.

5) Compatibility With Other Microsoft Office Programs

Considering they are all part of the same suite, you’re able to quickly and easily enrich your presentation with tables from word and charts from excel. We can create templates for you that can easily be modified for presentations to come.

6) It's Accessible For All Users And Purposes

Companies typically have the Microsoft office suite already loaded and licensed on their computers, so you’re already half way there. In addition, educational facilities acquire office so students and teachers can connect quickly and easily.

In addition, you’ll be able to be inclusive of a wider audience with presentation accessibility features . You can create presentations that capture your audience’s focus by catering to those who may have visual, hearing or any other impairments.

7) PPT Presentations Save Time

Hiring professional PowerPoint design services can save time. All one has to do is brief the agency with basic content, and the custom presentation is designed to good effect.

This frees up time for company personnel to focus on other tasks at hand. The design agency will take care of visuals, smooth animations, relevant charts, custom fonts, and color schemes.

Delivering World Class Presentation Design

The drawbacks of using a powerpoint presentation, technological issues are always a factor.

You can plan and rehearse your pitch as much as you want, if your HDMI, VGA or any other input device craps out, you’re in trouble. In addition, you’ll want to make sure the system you are planning to present on has access to the fonts and files within the deck. This can be said of all presentation platforms, but it’s important to note.

Presenters Rely Too Much On Their Slides

Presenters can have a tendency to lean on their slides a little too much. It doesn’t matter if you have a presentation that leaves a greater visual impact if you don’t know what you’re presenting! The ease of use builds confidence and a false sense of security. The story is what ultimately captivates your audience, the visual and audio cues are to bring the story to life.

Customization Can Be A Curse

Having a wealth of options at your disposal is disorientating and can often lead you astray. You start to dilute the point of the presentation in trying to get too creative. You start to ask:

• What Fonts Should I Use?
• I've seen so many image heavy presentations, is mine image heavy?
• Does This Slide Need A Video? Should It Be Interactive?

We know you want to dazzle your audience and give them information, but leave a little mystery for the delivery. Also, we recommend hiring a presentation design professional , it really does take this headache away.

So, What Are Our Final Thoughts On The Benefits of PowerPoint?

If we were building a presentation for you, we would recommend PowerPoint. It’s ease of use, flexibility and compatibility make it our presentation software of choice, every time. It’s viewed in the industry as the evergreen presentation leader and Microsoft PowerPoint has established itself a synonym for presentation software.

That being said, other presentation platforms shouldn’t be overlooked. Canva and Google slides are gaining traction. Either way, we are experts in all presentation platforms and create outstanding presentations, everytime!

Are You In Need Of A Custom Presentation? We Can Help

Now it’s about you! Are you in need of a fresh, engaging presentation that captures your audiences attention? Whether you need a clean up, a re-design or a completely custom build we have you covered. You can find our presentation packages and pricing options here . Want to speak to a geek, click the button below.

Author:  Content Team

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Microsoft PowerPoint is an easy program to use and a powerful tool for giving a presentation. Whether your presentation needs a visual kick, tools for collaboration, easy access or the ability to share information beyond the initial meeting, PowerPoint is a good option. It can even help reduce speaking anxiety by drawing eyes away from the speaker and towards a screen. Just do not expect this technology to substitute for sound and dynamic speaking skills.

Visual Impact

Making your presentation more interesting through the use of multimedia can help to improve the audience's focus. PowerPoint allows you to use images, audio and video to have a greater visual impact. These visual and audio cues may also help a presenter be more improvisational and interactive with the audience. However, try not to overly rely on these sources as your message might get lost in the clutter.

Collaboration

PowerPoint allows you to work with other people in a collaborative manner. This is especially useful in office settings where teamwork is key. Multiple people can collaborate on and contribute to a presentation. By going to the "Review" tab at the top of the program and clicking the "New Comment" button, you can leave notes and reposition them on the screen for other team members to view. Comments can be an especially beneficial tool for clarification.

Content Sharing

Share your PowerPoint presentation with the world. Did someone miss your presentation? Have them view it online at a time that is convenient for them. You can upload your presentation to websites such as YouTube with everything featured in your work including all of the slides, commentary and transitions. All you have to do is go to "File," "Save and Send" and "Create a Video." The file will be saved in WMV format, which is capable of playback on Windows Media Player and can be uploaded to most video sites.

Flexibility

PowerPoint can be used in a number of different effective ways to communicate with your audience. Slides are completely customizable to fit your needs. Depending on your approach, you may want to have a presentation that is text-heavy, image-heavy or some combination of both. Text-heavy presentations are generally good if you are giving a lecture to a group within your company and want them to take notes. Image-heavy presentations can help to make your presentation more conversational in style since there only visual cues. Combining the two approaches gives listeners the benefits of both visual aids and notes.

• Microsoft: PowerPoint 2010 Features and Benefits
• University of Central Florida: Effective Use of PowerPoint

Author and blogger Kyle W. Bell has been writing since 2003. His work appears on Game Freaks 365 and Smashwords. Bell has a Bachelor of Arts in political science and a certificate in paralegal studies from Indiana University South Bend.

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HR Benefits Template

Our human resources benefits template makes it easy to break down important benefits and perks for your employees. Understanding medical, dental, and vision insurance coverage can be confusing. Figuring out incentives like 401(K) retirement plans can be, too. Lay everything out in one easy-to-read HR benefits presentation.

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Illustrate your main points and get your employees excited about their perks and HR benefits by adding interesting photos, videos, graphs, and other visuals. Every slide in a human resources benefits presentation shares important information with your employees. Some potential slides to include in yours are:

Tips for making an HR Benefits Presentation

To create a straightforward and intelligible HR benefits presentation, follow these tips below.

Your employees will likely have questions about their benefits. Include links to provider websites and contact information for HR.

Make information as easy-to-understand as possible with good organization and design. Use bullet lists, different fonts, and colors to organize your info.

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What It Takes to Give a Great Presentation

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Five tips to set yourself apart.

Never underestimate the power of great communication. It can help you land the job of your dreams, attract investors to back your idea, or elevate your stature within your organization. But while there are plenty of good speakers in the world, you can set yourself apart out by being the person who can deliver something great over and over. Here are a few tips for business professionals who want to move from being good speakers to great ones: be concise (the fewer words, the better); never use bullet points (photos and images paired together are more memorable); don’t underestimate the power of your voice (raise and lower it for emphasis); give your audience something extra (unexpected moments will grab their attention); rehearse (the best speakers are the best because they practice — a lot).

I was sitting across the table from a Silicon Valley CEO who had pioneered a technology that touches many of our lives — the flash memory that stores data on smartphones, digital cameras, and computers. He was a frequent guest on CNBC and had been delivering business presentations for at least 20 years before we met. And yet, the CEO wanted to sharpen his public speaking skills.

• Carmine Gallo is a Harvard University instructor, keynote speaker, and author of 10 books translated into 40 languages. Gallo is the author of The Bezos Blueprint: Communication Secrets of the World’s Greatest Salesman  (St. Martin’s Press).

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Employee Compensation And Benefits Powerpoint Presentation Slides

To keep your employees retained and motivated, compensation & benefit play a very crucial role. Present your company’s benefits using our employee compensation benefit PowerPoint presentation. This worker's remuneration benefits PPT consists of a total of 32 slides. This allowance compensation and benefit PPT presentation comprise of templates like basic employee compensation layout, employee compensation components, employee compensation break up, employee compensation system, employee compensation plan types, employee compensation package, compensation plan framework, employee compensation structure, employee compensation sheet, employee compensation report sample, etc. The employee benefits PPT presentation also includes additional slides like our mission and vision, our team members, financial, about us, swot analysis, etc. All the PPT slides are completely editable, and you can make changes as per your requirement. Quickly download the types of employee benefits PowerPoint deck to educate your employees about various benefits and schemes. Our Employee Compensation And Benefits Powerpoint Presentation Slides cater to your intuition. Get a chance to indulge your inner desires.

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Presenting this set of slides with name - Employee Compensation And Benefits Powerpoint Presentation Slides. This aptly crafted editable PPT deck contains thirty-two slides. Our topic-specific Employee Compensation And Benefits Powerpoint Presentation Slides presentation deck helps devise the topic with a clear approach. We offer a wide range of custom made slides with all sorts of relevant charts and graphs, overviews, topics subtopics templates, and analysis templates. Download PowerPoint templates in both widescreen and standard screen. The presentation is fully supported by Google Slides. It can be easily converted into JPG or PDF format.

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Content of this Powerpoint Presentation

Slide 1 : This slide introduces Employee Compensation and Benefits. State your company name and begin. Slide 2 : This slide shows Content of the presentation. Slide 3 : This slide shows Basic Employee Compensation Layout. Slide 4 : This slide presents Employee Compensation Components describing- Pay, Salary, Wages, Incentives, Social Security, Job and Career-related Benefits. Slide 5 : This slide displays Employee Compensation Breakup describing- Benefits, Compensation, Performance & Talent Management. Slide 6 : This slide represents Employee Compensation System describing- Protection Program, Pay for Time Not Worked, Services and Perquisites, Base Pay, Merit Pay, Incentive Pay, Deferred Pay. Slide 7 : This slide showcases Employee Compensation Plan Types as Territory Volume, Straight Salary, Salary Plus Commission, Commission Only. Slide 8 : This is an optional slide on Employee Compensation Plan Types. Slide 9 : This slide shows Employee Compensation Package describing- Build up a Pay Philosophy, Set Different Salary Grades, Determine if Salaries are Competitive, Pay Raises, Creating Employee Bonus & Incentive Programs. Slide 10 : This slide presents Compensation Plan Framework with Internal Assessment, External Assessment, Management. Slide 11 : This slide displays Employee Compensation Structure describing salary break-up. Slide 12 : This slide represents Employee Compensation Sheet showing earnings, deductions and net salary. Slide 13 : This slide showcases Employee Compensation Report Sample. Slide 14 : This slide shows List of Employee Benefits describing- Meal Breaks, Social Security, Perks & Bonuses, Pay Raise, Employees Allowance, Health Insurance, Paid Vacation, Achievement Award. Slide 15 : This slide presents Employee Benefits Criteria in hierarchy form. Slide 16 : This slide displays Employee Benefits Component Table describing benefits provided by employer and government. Slide 17 : This slide represents Employee Benefits Concept with- Meal Breaks, Social Security, Perks & Bonuses, Pay Raise, Employees Allowance, Achievement Award. Slide 18 : This is another slide on Employee Benefits Concept. Slide 19 : This slide shows Employee Benefits Segments. Slide 20 : This slide shows Employee Benefits Template. You can add or edit data as per requirements. Slide 21 : This is another slide presenting Employee Benefits Template. Slide 22 : This slide represents Employee Benefits Survey Template with scale range from strongly agree to strongly disagree. Slide 23 : This is About Us slide to show company specifications etc. Slide 24 : This is a Comparison slide to state comparison between commodities, entities etc. Slide 25 : This is an Idea or Bulb slide to state a new idea or highlight information, specifications etc. Slide 26 : This is Our Team slide with names and designation. Slide 27 : This is a Quotes slide to convey message, beliefs etc. Slide 28 : This slide shows Swot Analysis describing- Strengths, Weaknesses, Opportunities and Threats. Slide 29 : This is a Financial slide. Show your finance related stuff here. Slide 30 : This is Our Goal slide. Show your firm's goals here. Slide 31 : This is a Venn slide with text boxes. Slide 32 : This is a Thank You slide with address, contact numbers and email address.

Employee Compensation And Benefits Powerpoint Presentation Slides with all 32 slides:

Use our Employee Compensation And Benefits Powerpoint Presentation Slides to effectively help you save your valuable time. They are readymade to fit into any presentation structure.

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Home PowerPoint Templates Business PowerPoint Templates Employee Benefits Diagram Template for PowerPoint

Employee Benefits Diagram Template for PowerPoint

To portray a positive side of your organization to your employees, use Employee Benefits Diagram Template for PowerPoint. Employee retention is a significant concern of every organization; they provide employees benefits and perks to improve their working experience. This PowerPoint template is a standard employee benefits chart used in business presentations and corporate communications to inform their talent about current benefits.

The diagram displays six employee benefits organized in two semi-circles around the central circular shape. Each benefit is shown through an appropriate PowerPoint icon metaphor. For description, text boxes are also placed alongside each title. The benefits which are mentioned include:

• Employee Allowances
• Social Security
• Achievement Awards
• Meal Breaks
• Perks and Rewards

The purpose of communicating benefits and perks is essential to retain talent, and it also aims to portray a friendly image of a workplace. The employee benefits chart is usually presented at orientation events for new employees. The purpose of presenting this benefit chart is to show that the company is the best place to work for all employees. And this will, in turn, encourage them to work harder. For instance, the employees will work better to get bonuses and achievement awards.

Another use case of the Employee Benefits Diagram Template is presenting and discussing different benefits packages during the HR planning meeting. From time to time, employee benefits packages are re-evaluated and updated with new benefits or more targeted options for the different lifestyles existing in the organization.

The design of the  Employee Benefits Diagram Template for PowerPoint is made attractive to get maximum audience engagement. There are two background color variations. Users can edit every feature of the object on the slides, like colors, font styles, and the arrangement of the elements in the canvas. The PowerPoint icons used for every employee benefit are also changeable. Presenters can use the animations tool of PowerPoint to make it more engaging. Alternatively, check our complete collection of human resources PowerPoint templates .

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What Are the Key Benefits of Using PowerPoint in Teaching and Learning?

Table of Contents

The Importance of PowerPoint Presentation in Teaching

An education-based PowerPoint presentation templates have become an integral part of teaching in today’s classrooms. They provide educators with a versatile tool for delivering engaging and interactive lessons. PPT presentations also offer numerous benefits for students, including the ability to improve concentration and comprehension levels.

Additionally, by using PowerPoint slides in conjunction with other instructional materials, such as textbooks and handouts, teachers can ensure that all students are able to access the information being presented in class. PowerPoint presentations can be a powerful tool for teaching and learning when used effectively.

The main reason behind this is that PowerPoint presentations enable you to interact with your audience psychologically. So, here we’re going to discuss the power of PowerPoint in education.

In most cases, presentations are designed for businesses and applied very commonly in business areas. Moreover, presentation slides are likewise used in the education sector and can make your educational or research content compelling.

Let’s get started. Scroll now to read the key benefits of using PowerPoint in teaching and learning .

Why PowerPoint Templates Are the Best Tool for Teaching?

PowerPoint templates are an excellent tool for teaching. They provide a consistent and professional look to your presentations and help keep your ideas organized. Presentation templates also make updating and changing your slides easy, so you can always keep your presentations fresh and up-to-date.

When teaching a subject like biology, getting your audience interested in what you have to say is essential. PowerPoint templates can help you set the tone for your presentation and reinforce the type of content you will discuss. There are various templates out there, so you can find one that will let you teach your subject efficiently and keep things neat and organized.

In addition, PPT slides can be easily shared with other teachers so that you can collaborate on projects and assignments. Overall, PowerPoint templates are a versatile and valuable tool for any teacher. With their help, you can create engaging and informative presentations to help your students learn and succeed.

How PowerPoint Templates Let You Engage Your Students or Audience?

At present, it’s more important than ever to be able to engage your audience. Whether you’re giving a PPT presentation to a group of students or speaking to a potential client, you need to be able to capture their attention and keep them engaged.

One way to do this is by using PowerPoint templates. With templates, you can create visually appealing and informative presentations. By using engaging visuals and helpful content, you can ensure that your audience stays interested in what you’re saying.

In addition, templates can help you save time when creating presentations. All you need to do with everything already laid out for you is add your content. Accordingly, templates can help you create professional and effective presentations.

Although presentation skills are essential for everyone, they are particularly important for educators. After all, a large part of a teacher’s job is to present information to students engagingly and effectively. Fortunately, there are some simple tips that can help to improve any presentation.

• First, it is important to be well prepared. This means clearly understanding the material that will be covered and knowing how to effectively communicate it to the audience.
• It is also significant to be aware of the audience’s level of knowledge and adjust the presentation accordingly.
• Finally, it is significant to be confident and keep the presentation interesting using various techniques such as humor, stories, or multimedia elements.

By following these tips, any teacher can deliver a successful presentation.

How to Create an Educational Presentation Quickly?

PowerPoint templates are a great way to teach your students detailed data. For your lessons to be practical, you need your students to focus and pay attention, so having templates allows them the tools they need to learn more effectively.

It’s a wise way of helping children in school hone their PowerPoint skills. Many children feel overwhelmed when they have to start creating presentations from scratch-templates give them a structure they can follow and tweak to make their own.

Additionally, templates can be reused multiple times, which saves you time in the long run. With so many benefits, it’s no wonder that PowerPoint templates are becoming increasingly popular in educational settings.

If you’re finding a way to help, your students learn more effectively, consider using PowerPoint templates in your next lesson.

However, you can create an informative and engaging presentation with some preparation and organization. Here are a few tips to help you get started:

• Choose a subject that is interesting and relevant to your audience.
• Gather information and resources on the topic.
• Outline your presentation content.
• Create visuals or slides to accompany your presentation content.
• Practice giving your presentation.
• Time yourself so you can keep it within the desired time frame.

Let’s walk through the best practices to create a unique educational PPT presentation.

Choose a Subject That Is Interesting and Relevant to Your Audience

When creating an educational PowerPoint, choosing a subject that is interesting and relevant to your audience is essential.

This will help engage the audience and ensure that they learn from the presentation.

Also, choosing a relevant topic will help keep the audience’s attention focused on the PowerPoint. There are a few different ways to determine what subject would be most exciting and pertinent to your audience. One way is to consider the age range of the audience.

Another way is to think about what type of information would be most helpful to them. Additionally, you can research the interests of the audience ahead of time. Considering these factors, you can choose a subject for your PowerPoint that will be both interesting and relevant to your audience.

Gather Information and Resources on the Topic

If you want to create an educational PPT presentation, it’s essential to gather information and resources on your topic first. This will ensure that the PowerPoint is informative and accurate.

There are a few different ways to go about gathering information. One option is to do some online research. Another option is to visit a library and look for books or articles on the topic.

Once you have brought together all the necessary information, you can start putting together your PowerPoint presentation. Remember to include only appropriate information and to present it in an organized and visually appealing way.

If a little effort is put into creating a PowerPoint, you can come up with an educational presentation that you will like.

Outline Your Presentation Content

You will need to describe your content thoroughly when creating educational PowerPoint slides. This will be useful to organize your thoughts and ensure that your presentation is cohesive and informative. Begin by brainstorming the main points that you want to cover.

Then, create an introductory presentation outline, including an introduction, body, and conclusion. Once you have a general overview of your content, you can begin to flesh out the details. In the body of your presentation, include supporting evidence for each point you make.

In conclusion, summarize the key points of your presentation and leave your audience with something to think about. By wisely and efficiently editing and structuring your content, you can create a captivating and interactive PowerPoint lesson that is both informative and interesting.

Create Visuals or Slides to Accompany Your Presentation Content

You must include visual components to reveal information in an instructional PowerPoint presentation. It will help to engage the audience and provide them with a more immersive experience.

Additionally, visuals can help clarify and strengthen the key points you are trying to communicate. If used effectively, they can also help to add interest and excitement to your presentation.

When choosing visuals, be sure to select ones that are high quality and relevant to your topic. Avoid using too many visuals, as this can overwhelm your audience.

Instead, focus on choosing a few useful visuals to support your presentation and help your audience understand your message better.

Practice Giving Your Presentation

Whether you are allowed to give a speech, practice builds expertise. By practicing your presentation, you can ensure that you are delivering your material in the most effective way possible.

Being careful with your delivery, body language, and overall clarity is essential when practicing. Remember that eye contact is key and that you want to project confidence in your ability to speak on the topic at hand.

It can also be helpful to tape-record yourself so that you can listen back and identify areas that may need improvement. With a bit of practice, you will be capable of giving an educative and memorable presentation.

Time Yourself So You Can Keep It Within the Desired Time Frame

If you’re planning for an educational presentation, it’s important to time yourself stay within the desired time frame. This can be exceptionally important if you’re giving a presentation to a group of students who have a limited attention span.

You can ensure that your presentation stays on track and doesn’t run over by timing yourself. There are a few different ways to time yourself. One option is to use a stopwatch or timer.

Another option for keeping track of where you are in your presentation is periodically checking the clock.

Whichever method you choose, ensure you give yourself enough time to practice to stay within the desired time frame when giving your presentation.

How an Educational PowerPoint Presentation Skyrocket Your Success

A well-designed PowerPoint slide can be the key to success in any educational setting. A PowerPoint presentation can help students grasp complex concepts and remember key points by organizing visually appealing and easy-to-understand information.

Additionally, a PPT presentation can add excitement and interest to a dull lecture or dry text. When used effectively, a PowerPoint presentation can engage students and encourage them to participate actively in learning.

As a result, an investment in a professional educational PowerPoint presentation can pay off handsomely in terms of student success.

PowerPoint templates are must-haves for both inexperienced and veteran educators. One of the top reasons is that it saves hours of manual work and struggles.

For instance, if you’ve picked a premium customizable education PPT template, it only requires a couple of minutes to edit and craft your presentation layout. It means you can develop professional PPT presentation infographics within half an hour.

There are countless templates that educators can use for a wide variety of subjects, including maths, science, humanities studies like literature and history, and many more.

It allows your children to have a hands-on, experiment-based curriculum where they can visualize key concepts while paying attention to multimedia elements tools provided by PowerPoint templates along the way.

Now, let’s walk through the top tips to present an impactful educational PPT presentation that will comprehensively drive knowledge to your potential audience.

• Arrange your presentation objective in a way that attracts your audience and familiarizes the area of discussion in seconds. You can use animated PPT templates or other visual aids to make it attractive and appealing.
• Try to insert at least one brief one-liner highlighting the relevance and benefits of learning that particular topic.
• Include self-image or videos to personalize your presentation content.
• Add animations and slide transitions to explain the key learning steps.
• Include charts, maps, infographics , images, and graphs that illustrate your topic at hand. A well-organized chart could be vital to driving your point home. Regarding corporate PowerPoint presentations , adding Gantt Charts and other business-related details is better.
• Avoid having several ideas on one single slide. It may overwhelm your viewers.
• Leave a little more white space around each element in your PPT slide.
• No need to add every sentence you intend to speak on your PowerPoint slide. Instead, add sharp points that are easily read and comprehended. Then, explain it.

It is not surprising that technology has fundamentally changed education. In former times, the only way to learn about a topic was to hear a lecture from a professor in a classroom. Today, virtual presentations have become an essential tool for educators. There are many reasons why online presentations are so valuable in education. So, learn how to create virtual presentations that capture your audience’s attention .

Advantages of Purchasing Fully Editable PowerPoint Presentation Templates for Teaching

As we discussed above, PowerPoint templates are a great teaching tool for many reasons. They allow the presentation to maintain a uniform look and feel, which is key for understanding the message. Moreover, it can quickly add sense to your teaching.

It is the only wise choice to purchase a fully-editable premium PowerPoint presentation layout for teaching purposes. Then, you can professionally teach your audience the way you want to educate them.

Here are the top reasons why one should turn to fully editable premium education PPT infographics:

• Fully editable PPT themes for education will let you overcome the stress of starting with a blank slate each time.
• All premium education PowerPoint layouts are made with plenty of ideas and unique designs to effectively present your education or research topic.
• When you have a fully editable PPT theme, you will easily add videos, images, and your brand logo.
• You can edit and customize anything in the layout without losing quality in minutes. There is no need to have any design skills to edit and customize them.
• These editable PowerPoint presentation templates will help you save hours of manual work and confusion.

Top Points to Keep in Mind While Preparing a PowerPoint for Teaching

Characteristics that your students like about education PowerPoint slides are:

• Graphs, charts, and maps can increase the understanding of content.
• Bulleted lists that let them focus on the top ideas.
• Animations and slide transitions are the best visual aids.
• Cliparts and creative layouts.
• Present your ideas in short phrases rather than lengthy paragraphs.
• Spoken words with images are better than pictures with text.

Note: Cliparts are the perfect choice to get your audience’s attention in seconds. It is helpful in education PowerPoint presentations for small children and students. However, try to avoid Cliparts if your presentation is for technical students or medical students.

Characteristics that your students don’t like about education PowerPoint slides are:

• Too many ideas on a single slide.
• Templates with too many colors.
• Irrelevant images and WordArts decrease understanding and learning compared to presentation layouts with no picture or animation.

Find the Best Education PowerPoint Presentation Slides for Teaching

PowerPoint presentations have a great power to share your ideas comprehensively, especially for educational purposes. Therefore, picking the suitable PowerPoint presentation template that fits well will help you significantly convey your presentation.

Moreover, choosing the appropriate theme or design is the base part of the entire PPT presentation.

There may be several PPTs available in the free source, but always remember that they may not assure you the quality and features needed for a powerful PowerPoint template.

Therefore, it will be wise to pick a premium PPT template designed by professionals . Selecting an ideal template for creating an attention-grabbing educational presentation is crucial if you wish to make your presentation’s tone professional. Thus, say goodbye to typical, boring PowerPoint templates that ruin your presentation.

Explore the top highlights of our exclusive educational PowerPoint presentation template below:

• 100% Fully editable PowerPoint slides & design elements.
• 2 Aspect ratio (4:3 & 16:9).
• One-time purchase (Free download for life).
• Unlimited downloads (Come back anytime to download the files again).
• Lifetime free updates (We update by adding more slides regularly).
• Lifetime free customer care support.

There you can view the best-in-quality education or research topic presentation themes designed by our expert graphic designers.

You can find a selection of creative, unique PPT themes here at FlySlides , in addition to education PowerPoint templates or research presentation PPT slides. All our premium PowerPoint templates are fully customizable and come with unlimited download and update options.

Besides our PPT templates, we also have a tremendous selection of fully customizable Keynote presentation templates and Google Slides themes . So it’s up to you to select your preference. With FlySlides, you can quickly create your education presentations on PowerPoint, Keynote, and Google Slides.

You can also refer to:

• Tips to Develop a Powerful Business Presentation .
• 10 Proven Tips to Make a Great Sales Presentation .

What’s more, Look into our library and take a look at our templates. They’re available in as many presentations as you want and skyrocket your success as a PowerPoint presenter. Why waste your precious time? Just explore our top selection of PowerPoint presentation layouts for education and find the best templates for your next presentation .

Written by FlySlides Editorial Team

FlySlides is one of the leading and high-quality Free and Premium PowerPoint, Google Slides & Keynotes Templates providers on the internet.

FlySlides is one of the leading and high-quality premium PowerPoint, Google Slides & Keynotes Templates provider on the internet

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17 PowerPoint Presentation Tips From Pro Presenters [+ Templates]

Published: April 26, 2024

PowerPoint presentations can be professional, attractive, and really help your audience remember your message.

If you don’t have much experience, that’s okay — I’m going to arm you with PowerPoint design tips from pro presenters, the steps you need to build an engaging deck, and templates to help you nail great slide design.

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Buckle up for a variety of step-by-step explanations as well as tips and tricks to help you start mastering this program. There are additional resources woven in, and you’ll find expert perspectives from other HubSpotters along the way.

Table of Contents

How to Make a PowerPoint Presentation

Powerpoint presentation tips.

Microsoft PowerPoint is like a test of basic professional skills, and each PowerPoint is basically a presentation made of multiple slides.

Successful PowerPoints depend on three main factors: your command of PowerPoint's design tools, your attention to presentation processes, and being consistent with your style.

Keep those in mind as we jump into PowerPoint's capabilities.

Getting Started

1. open powerpoint and click ‘new.’.

A page with templates will usually open automatically, but if not, go to the top left pane of your screen and click New . If you’ve already created a presentation, select Open and then double-click the icon to open the existing file.

10 Free PowerPoint Templates

Download ten free PowerPoint templates for a better presentation.

• Creative templates.
• Data-driven templates.
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You're all set!

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Creating PowerPoint Slides

3. insert a slide..

Insert a new slide by clicking on the Home tab and then the New Slide button. Consider what content you want to put on the slide, including heading, text, and imagery.

• Finally, PowerPoint Live is a new tool that enables you to do more seamless presentations during video calls and may be a better overall match for doing presentations remotely. Check out this video:

11. Try Using GIFs.

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15. Embed multimedia.

PowerPoint allows you to either link to video/audio files externally or to embed the media directly in your presentation. For PCs, two great reasons for embedding are:

• Embedding allows you to play media directly in your presentation. It will look much more professional than switching between windows.
• Embedding also means that the file stays within the PowerPoint presentation, so it should play normally without extra work (except on a Mac).

If you use PowerPoint for Mac it gets a bit complicated, but it can be done:

• Always bring the video and/or audio file with you in the same folder as the PowerPoint presentation.
• Only insert video or audio files once the presentation and the containing folder have been saved on a portable drive in their permanent folder.
• If the presentation will be played on a Windows computer, then Mac users need to make sure their multimedia files are in WMV format.
• Consider using the same operating system for designing and presenting, no matter what.

16. Bring your own hardware.

Between operating systems, PowerPoint is still a bit jumpy. Even between differing PPT versions, things can change. The easiest fix? Just bring along your own laptop when you're presenting.

The next easiest fix is to upload your PowerPoint presentation into Google Slides as a backup option — just make sure there is a good internet connection and a browser available where you plan to present.

Google Slides is a cloud-based presentation software that will show up the same way on all operating systems.

To import your PowerPoint presentation into Google Slides:

• Navigate to slides.google.com . Make sure you’re signed in to a Google account (preferably your own).
• Under Start a new presentation , click the empty box with a plus sign. This will open up a blank presentation.
• Go to File , then Import slides .
• A dialog box will come up. Tap Upload.
• Click Select a file from your device .
• Select your presentation and click Open .
• Select the slides you’d like to import. If you want to import all of them, click All in the upper right-hand corner of the dialog box.
• Click Import slides.

When I tested this out, Google Slides imported everything perfectly, including a shape whose points I had manipulated. This is a good backup option to have if you’ll be presenting across different operating systems.

17. Use Presenter View.

In most presentation situations, there will be both a presenter’s screen and the main projected display for your presentation.

PowerPoint has a great tool called Presenter View, which can be found in the Slide Show tab of PowerPoint. Included in the Presenter View is an area for notes, a timer/clock, and a presentation display.

For many presenters, this tool can help unify their spoken presentation and their visual aid. You never want to make the PowerPoint seem like a stack of notes that you’re reading off of.

Use the Presenter View option to help create a more natural presentation.

Pro Tip: At the start of the presentation, you should also hit CTRL + H to make the cursor disappear. Hitting the “A” key will bring it back if you need it.

Your Next Great PowerPoint Presentation Starts Here

Now that you have these style, design, and presentation tips under your belt, you should feel confident to create your PowerPoint presentation.

But if you can explore other resources to make sure your content hits the mark. After all, you need a strong presentation to land your point and make an impression.

With several templates to choose from — both in PowerPoint and available for free download — you can swiftly be on your way to creating presentations that wow your audiences.

Editor's note: This post was originally published in September 2013 and has been updated for comprehensiveness.

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5 Advantages of Using PowerPoint and Google Slides for Your Presentations

Every free template that we design at Slidesgo can be used in Google Slides and PowerPoint. This allows you to choose your preferred software for presenting or customizing the template . Have you ever wondered what the advantages of each software are? Keep reading to find out! 

5 advantages of using PowerPoint

5 advantages of using google slides, powerpoint vs google slides.

As one of the applications of Microsoft Office, PowerPoint is used to create and work on professional presentations. These are its main features: 

• Easy to use : PowerPoint is quite intuitive and its interface is similar to that of other Microsoft Office programs. If you’re used to working with Word or Excel, then familiarizing yourself with PowerPoint won’t be a problem.
• Multiple customization options: Thanks to its image editing capabilities, you don’t need to resort to graphics editors. You can trim pictures, add filters and effects to them, adjust their brightness, contrast, saturation and transparency without having to close your presentation at all.
• Compatible with different formats: PowerPoint allows you to import and export different file formats, such as .pdf documents, .mp4 videos and many image formats, including .gif, .tif, .png or .jpg, among others.
• Compatible with other Microsoft Office programs: Since they belong to the same office suite, you’ll be able to enrich your presentation with charts from Excel spreadsheets or tables from Word documents.
• Versatility: PowerPoint is the most used tool and the one almost everybody knows when it comes to presentations. It is popular in education and the business sector, for example.

There’s only one main requirement regarding the use of PowerPoint: you’ll need to have Microsoft Office installed on your computer. 

Remember, if you have any doubts on how to use PowerPoint, we have a section called Slidesgo School where you’ll find quick tutorials that explain this and many other functionalities.   

You’ll find this presentation program within G Suite or your Google Drive account panel. To access Google Slides, you just need a device connected to the internet (you can even install the app on that device, granting you offline access). These are the main advantages of this program: 

• Easy to access: Having your presentation stored in the cloud allows you to access it anytime. You no longer need to carry an external device with your file.
• Encourages teamwork : As with other G Suite applications, multiple people can see and/or edit the document simultaneously.
• Compatible with other Google applications: Since they belong to the same company, Google Slides supports charts from Google Sheets, pictures from Google Photos and even multimedia content from YouTube.
• Instant auto-saving: Your presentation is stored in the cloud, which means Google Slides automatically saves every time you change something. You can be 100% sure your work won’t be lost.
• Free : You just need a Gmail account to start using Google Slides. Creating an account is free and it merely takes a couple of minutes.

In our Slidesgo School section, you’ll find tutorials on how to use Google Slides, just in case you have any doubts about this presentation program.   

To summarize, here’s a comparison table where you can have a look at the differences between PowerPoint and Google Slides:

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Let’s take the most famous formula: E=mc^2, Einstein’s relativity equation. It wouldn’t be the same if it was E=mc2, right? Okay, yes, some people write it like that because it’s very famous and it won’t be misunderstood. But technically… It can! This is where the sophistication of superscript or subscript enters the room! Do you know how to write them in equations, copyright brands or even footnotes in your presentations? Let’s figure out how.

How to Add Superscript and Subscript in PPT

It can be a registered brand, a footnote or a math formula that you need to properly write. “2^2+2” is not the same as “22+2”, is it? Using superscript or subscript in a proper way makes a whole difference in texts. If it’s for your mathematical or physics complex formulas or just an anecdotic footnote, let’s figure out how to write them in a powerpoint presentation!

• Center for Innovative Teaching and Learning
• Instructional Guide

Teaching with PowerPoint

When effectively planned and used, PowerPoint (or similar tools, like Google Slides) can enhance instruction. People are divided on the effectiveness of this ubiquitous presentation program—some say that PowerPoint is wonderful while others bemoan its pervasiveness. No matter which side you take, PowerPoint does offer effective ways to enhance instruction when used and designed appropriately.

PowerPoint can be an effective tool to present material in the classroom and encourage student learning. You can use PowerPoint to project visuals that would otherwise be difficult to bring to class. For example, in an anthropology class, a single PowerPoint presentation could project images of an anthropological dig from a remote area, questions asking students about the topic, a chart of related statistics, and a mini quiz about what was just discussed that provides students with information that is visual, challenging, and engaging.

PowerPoint can be an effective tool to present material in the classroom and encourage student learning.

This section is organized in three major segments: Part I will help faculty identify and use basic but important design elements, Part II will cover ways to enhance teaching and learning with PowerPoint, and Part III will list ways to engage students with PowerPoint.

PART I: Designing the PowerPoint Presentation

Accessibility.

• Student accessibility—students with visual or hearing impairments may not be able to fully access a PowerPoint presentation, especially those with graphics, images, and sound.
• Use an accessible layout. Built-in slide template layouts were designed to be accessible: “the reading order is the same for people with vision and for people who use assistive technology such as screen readers” (University of Washington, n.d.). If you want to alter the layout of a theme, use the Slide Master; this will ensure your slides will retain accessibility.
• Use unique and specific slide titles so students can access the material they need.
• Consider how you display hyperlinks. Since screen readers read what is on the page, you may want to consider creating a hyperlink using a descriptive title instead of displaying the URL.
• All visuals and tables should include alt text. Alt text should describe the visual or table in detail so that students with visual impairments can “read” the images with their screen readers. Avoid using too many decorative visuals.
• All video and audio content should be captioned for students with hearing impairments. Transcripts can also be useful as an additional resource, but captioning ensures students can follow along with what is on the screen in real-time.
• Simplify your tables. If you use tables on your slides, ensure they are not overly complex and do not include blank cells. Screen readers may have difficulty providing information about the table if there are too many columns and rows, and they may “think” the table is complete if they come to a blank cell.
• Set a reading order for text on your slides. The order that text appears on the slide may not be the reading order of the text. Check that your reading order is correct by using the Selection Pane (organized bottom-up).
• Use Microsoft’s Accessibility Checker to identify potential accessibility issues in your completed PowerPoint. Use the feedback to improve your PowerPoint’s accessibility. You could also send your file to the Disability Resource Center to have them assess its accessibility (send it far in advance of when you will need to use it).
• Save your PowerPoint presentation as a PDF file to distribute to students with visual impairments.

Preparing for the presentation

• Consider time and effort in preparing a PowerPoint presentation; give yourself plenty of lead time for design and development.
• PowerPoint is especially useful when providing course material online. Consider student technology compatibility with PowerPoint material put on the web; ensure images and graphics have been compressed for access by computers using dial-up connection.

PowerPoint is especially useful when providing course material online.

• Be aware of copyright law when displaying course materials, and properly cite source material. This is especially important when using visuals obtained from the internet or other sources. This also models proper citation for your students.
• Think about message interpretation for PowerPoint use online: will students be able to understand material in a PowerPoint presentation outside of the classroom? Will you need to provide notes and/or other material to help students understand complex information, data, or graphics?
• If you will be using your own laptop, make sure the classroom is equipped with the proper cables, drivers, and other means to display your presentation the way you have intended.

Slide content

• Avoid text-dense slides. It’s better to have more slides than trying to place too much text on one slide. Use brief points instead of long sentences or paragraphs and outline key points rather than transcribing your lecture. Use PowerPoint to cue and guide the presentation.
• Use the Notes feature to add content to your presentation that the audience will not see. You can access the Notes section for each slide by sliding the bottom of the slide window up to reveal the notes section or by clicking “View” and choosing “Notes Page” from the Presentation Views options.
• Relate PowerPoint material to course objectives to reinforce their purpose for students.

Number of slides

• As a rule of thumb, plan to show one slide per minute to account for discussion and time and for students to absorb the material.
• Reduce redundant or text-heavy sentences or bullets to ensure a more professional appearance.
• Incorporate active learning throughout the presentation to hold students’ interest and reinforce learning.

Emphasizing content

• Use italics, bold, and color for emphasizing content.
• Use of a light background (white, beige, yellow) with dark typeface or a dark background (blue, purple, brown) with a light typeface is easy to read in a large room.
• Avoid using too many colors or shifting colors too many times within the presentation, which can be distracting to students.
• Avoid using underlines for emphasis; underlining typically signifies hypertext in digital media.

Use of a light background with dark typeface or a dark background with a light typeface is easy to read in a large room.

• Limit the number of typeface styles to no more than two per slide. Try to keep typeface consistent throughout your presentation so it does not become a distraction.
• Avoid overly ornate or specialty fonts that may be harder for students to read. Stick to basic fonts so as not to distract students from the content.
• Ensure the typeface is large enough to read from anywhere in the room: titles and headings should be no less than 36-40-point font. The subtext should be no less than 32-point font.

Clip art and graphics

• Use clip art and graphics sparingly. Research shows that it’s best to use graphics only when they support the content. Irrelevant graphics and images have been proven to hinder student learning.
• Photographs can be used to add realism. Again, only use photographs that are relevant to the content and serve a pedagogical purpose. Images for decorative purposes are distracting.
• Size and place graphics appropriately on the slide—consider wrapping text around a graphic.
• Use two-dimensional pie and bar graphs rather than 3D styles which can interfere with the intended message.

Use clip art and graphics sparingly. Research shows that it’s best to use graphics only when they support the content.

Animation and sound

• Add motion, sound, or music only when necessary. When in doubt, do without.
• Avoid distracting animations and transitions. Excessive movement within or between slides can interfere with the message and students find them distracting. Avoid them or use only simple screen transitions.

Final check

• Check for spelling, correct word usage, flow of material, and overall appearance of the presentation.
• Colleagues can be helpful to check your presentation for accuracy and appeal. Note: Errors are more obvious when they are projected.
• Schedule at least one practice session to check for timing and flow.
• PowerPoint’s Slide Sorter View is especially helpful to check slides for proper sequencing as well as information gaps and redundancy. You can also use the preview pane on the left of the screen when you are editing the PowerPoint in “Normal” view.
• Prepare for plan “B” in case you have trouble with the technology in the classroom: how will you provide material located on your flash drive or computer? Have an alternate method of instruction ready (printing a copy of your PowerPoint with notes is one idea).

PowerPoint’s Slide Sorter View is especially helpful to check slides for proper sequencing and information gaps and redundancy.

PowerPoint Handouts

PowerPoint provides multiple options for print-based handouts that can be distributed at various points in the class.

Before class: students might like having materials available to help them prepare and formulate questions before the class period.

During class: you could distribute a handout with three slides and lines for notes to encourage students to take notes on the details of your lecture so they have notes alongside the slide material (and aren’t just taking notes on the slide content).

After class: some instructors wait to make the presentation available after the class period so that students concentrate on the presentation rather than reading ahead on the handout.

Never: Some instructors do not distribute the PowerPoint to students so that students don’t rely on access to the presentation and neglect to pay attention in class as a result.

• PowerPoint slides can be printed in the form of handouts—with one, two, three, four, six, or nine slides on a page—that can be given to students for reference during and after the presentation. The three-slides-per-page handout includes lined space to assist in note-taking.
• Notes Pages. Detailed notes can be printed and used during the presentation, or if they are notes intended for students, they can be distributed before the presentation.
• Outline View. PowerPoint presentations can be printed as an outline, which provides all the text from each slide. Outlines offer a welcome alternative to slide handouts and can be modified from the original presentation to provide more or less information than the projected presentation.

The Presentation

Alley, Schreiber, Ramsdell, and Muffo (2006) suggest that PowerPoint slide headline design “affects audience retention,” and they conclude that “succinct sentence headlines are more effective” in information recall than headlines of short phrases or single words (p. 233). In other words, create slide titles with as much information as is used for newspapers and journals to help students better understand the content of the slide.

• PowerPoint should provide key words, concepts, and images to enhance your presentation (but PowerPoint should not replace you as the presenter).
• Avoid reading from the slide—reading the material can be perceived as though you don’t know the material. If you must read the material, provide it in a handout instead of a projected PowerPoint slide.
• Avoid moving a laser pointer across the slide rapidly. If using a laser pointer, use one with a dot large enough to be seen from all areas of the room and move it slowly and intentionally.

Avoid reading from the slide—reading the material can be perceived as though you don’t know the material.

• Use a blank screen to allow students to reflect on what has just been discussed or to gain their attention (Press B for a black screen or W for a white screen while delivering your slide show; press these keys again to return to the live presentation). This pause can also be used for a break period or when transitioning to new content.
• Stand to one side of the screen and face the audience while presenting. Using Presenter View will display your slide notes to you on the computer monitor while projecting only the slides to students on the projector screen.
• Leave classroom lights on and turn off lights directly over the projection screen if possible. A completely dark or dim classroom will impede notetaking (and may encourage nap-taking).
• Learn to use PowerPoint efficiently and have a back-up plan in case of technical failure.
• Give yourself enough time to finish the presentation. Trying to rush through slides can give the impression of an unorganized presentation and may be difficult for students to follow or learn.

PART II: Enhancing Teaching and Learning with PowerPoint

Class preparation.

PowerPoint can be used to prepare lectures and presentations by helping instructors refine their material to salient points and content. Class lectures can be typed in outline format, which can then be refined as slides. Lecture notes can be printed as notes pages  (notes pages: Printed pages that display author notes beneath the slide that the notes accompany.) and could also be given as handouts to accompany the presentation.

Multimodal Learning

Using PowerPoint can help you present information in multiple ways (a multimodal approach) through the projection of color, images, and video for the visual mode; sound and music for the auditory mode; text and writing prompts for the reading/writing mode; and interactive slides that ask students to do something, e.g. a group or class activity in which students practice concepts, for the kinesthetic mode (see Part III: Engaging Students with PowerPoint for more details). Providing information in multiple modalities helps improve comprehension and recall for all students.

Providing information in multiple modalities helps improve comprehension and recall for all students.

Type-on Live Slides

PowerPoint allows users to type directly during the slide show, which provides another form of interaction. These write-on slides can be used to project students’ comments and ideas for the entire class to see. When the presentation is over, the new material can be saved to the original file and posted electronically. This feature requires advanced preparation in the PowerPoint file while creating your presentation. For instructions on how to set up your type-on slide text box, visit this tutorial from AddictiveTips .  

Write or Highlight on Slides

PowerPoint also allows users to use tools to highlight or write directly onto a presentation while it is live. When you are presenting your PowerPoint, move your cursor over the slide to reveal tools in the lower-left corner. One of the tools is a pen icon. Click this icon to choose either a laser pointer, pen, or highlighter. You can use your cursor for these options, or you can use the stylus for your smart podium computer monitor or touch-screen laptop monitor (if applicable).  

Just-In-Time Course Material

You can make your PowerPoint slides, outline, and/or notes pages available online 24/7 through Blackboard, OneDrive, other websites. Students can review the material before class, bring printouts to class, and better prepare themselves for listening rather than taking a lot of notes during the class period. They can also come to class prepared with questions about the material so you can address their comprehension of the concepts.

PART III: Engaging Students with PowerPoint

The following techniques can be incorporated into PowerPoint presentations to increase interactivity and engagement between students and between students and the instructor. Each technique can be projected as a separate PowerPoint slide.

Running Slide Show as Students Arrive in the Classroom

This technique provides visual interest and can include a series of questions for students to answer as they sit waiting for class to begin. These questions could be on future texts or quizzes.

• Opening Question : project an opening question, e.g. “Take a moment to reflect on ___.”
• Think of what you know about ___.
• Turn to a partner and share your knowledge about ___.
• Share with the class what you have discussed with your partner.
• Focused Listing helps with recall of pertinent information, e.g. “list as many characteristics of ___, or write down as many words related to ___ as you can think of.”
• Brainstorming stretches the mind and promotes deep thinking and recall of prior knowledge, e.g. “What do you know about ___? Start with your clearest thoughts and then move on to those what are kind of ‘out there.’”
• Questions : ask students if they have any questions roughly every 15 minutes. This technique provides time for students to reflect and is also a good time for a scheduled break or for the instructor to interact with students.
• Note Check : ask students to “take a few minutes to compare notes with a partner,” or “…summarize the most important information,” or “…identify and clarify any sticking points,” etc.
• Questions and Answer Pairs : have students “take a minute to come with one question then see if you can stump your partner!”
• The Two-Minute Paper allows the instructor to check the class progress, e.g. “summarize the most important points of today’s lecture.” Have students submit the paper at the end of class.
• “If You Could Ask One Last Question—What Would It Be?” This technique allows for students to think more deeply about the topic and apply what they have learned in a question format.
• A Classroom Opinion Poll provides a sense of where students stand on certain topics, e.g. “do you believe in ___,” or “what are your thoughts on ___?”
• Muddiest Point allows anonymous feedback to inform the instructor if changes and or additions need to be made to the class, e.g. “What parts of today’s material still confuse you?”
• Most Useful Point can tell the instructor where the course is on track, e.g. “What is the most useful point in today’s material, and how can you illustrate its use in a practical setting?”

Positive Features of PowerPoint

• PowerPoint saves time and energy—once the presentation has been created, it is easy to update or modify for other courses.
• PowerPoint is portable and can be shared easily with students and colleagues.
• PowerPoint supports multimedia, such as video, audio, images, and

PowerPoint supports multimedia, such as video, audio, images, and animation.

Potential Drawbacks of PowerPoint

• PowerPoint could reduce the opportunity for classroom interaction by being the primary method of information dissemination or designed without built-in opportunities for interaction.
• PowerPoint could lead to information overload, especially with the inclusion of long sentences and paragraphs or lecture-heavy presentations with little opportunity for practical application or active learning.
• PowerPoint could “drive” the instruction and minimize the opportunity for spontaneity and creative teaching unless the instructor incorporates the potential for ingenuity into the presentation. 

As with any technology, the way PowerPoint is used will determine its pedagogical effectiveness. By strategically using the points described above, PowerPoint can be used to enhance instruction and engage students.

Alley, M., Schreiber, M., Ramsdell, K., & Muffo, J. (2006). How the design of headlines in presentation slides affects audience retention. Technical Communication, 53 (2), 225-234. Retrieved from https://www.jstor.org/stable/43090718

University of Washington, Accessible Technology. (n.d.). Creating accessible presentations in Microsoft PowerPoint. Retrieved from https://www.washington.edu/accessibility/documents/powerpoint/  

Selected Resources

Brill, F. (2016). PowerPoint for teachers: Creating interactive lessons. LinkedIn Learning . Retrieved from https://www.lynda.com/PowerPoint-tutorials/PowerPoint-Teachers-Create-Interactive-Lessons/472427-2.html

Huston, S. (2011). Active learning with PowerPoint [PDF file]. DE Oracle @ UMUC . Retrieved from http://contentdm.umuc.edu/digital/api/collection/p16240coll5/id/78/download

Microsoft Office Support. (n.d.). Make your PowerPoint presentations accessible to people with disabilities. Retrieved from https://support.office.com/en-us/article/make-your-powerpoint-presentations-accessible-to-people-with-disabilities-6f7772b2-2f33-4bd2-8ca7-ae3b2b3ef25

Tufte, E. R. (2006). The cognitive style of PowerPoint: Pitching out corrupts within. Cheshire, CT: Graphics Press LLC.

University of Nebraska Medical Center, College of Medicine. (n.d.). Active Learning with a PowerPoint. Retrieved from https://www.unmc.edu/com/_documents/active-learning-ppt.pdf

University of Washington, Department of English. (n.d.). Teaching with PowerPoint. Retrieved from https://english.washington.edu/teaching/teaching-powerpoint

Vanderbilt University, Center for Teaching. (n.d.). Making better PowerPoint presentations. Retrieved from https://cft.vanderbilt.edu/guides-sub-pages/making-better-powerpoint-presentations/

Suggested citation

Northern Illinois University Center for Innovative Teaching and Learning. (2020). Teaching with PowerPoint. In Instructional guide for university faculty and teaching assistants. Retrieved from https://www.niu.edu/citl/resources/guides/instructional-guide

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Create presentations from scratch or start with a professionally designed, fully customizable template from Microsoft Create .

Tip:  If you have Microsoft Copilot it can help you create a presentation, add slides or images, and more. To learn more see  Create a new presentation with Copilot in PowerPoint.

Open PowerPoint.

In the left pane, select New .

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To see tips for using PowerPoint, select Take a Tour , and then select Create , .

Add a slide

In the thumbnails on the left pane, select the slide you want your new slide to follow.

In the  Home tab, in the  Slides  section, select  New Slide .

In the Slides section, select Layout , and then select the layout you want from the menu.

Add and format text

Place the cursor inside a text box, and then type something.

Select the text, and then select one or more options from the Font section of the Home tab, such as  Font , Increase Font Size , Decrease Font Size ,  Bold , Italic , Underline , etc.

To create bulleted or numbered lists, select the text, and then select Bullets or Numbering .

Add a picture, shape, and more

Go to the  Insert  tab.

To add a picture:

In the Images section, select Pictures .

In the Insert Picture From menu, select the source you want.

Browse for the picture you want, select it, and then select Insert .

To add illustrations:

In the Illustrations section, select Shapes , Icons , 3D Models ,  SmartArt , or Chart .

In the dialog box that opens when you click one of the illustration types, select the item you want and follow the prompts to insert it.

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