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Project Implementation Plan Templates

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Timeline With Milestones Template for MS PowerPoint & Google Slides

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Project implementation powerpoint templates for presentations:.

The Project Implementation PowerPoint templates go beyond traditional static slides to make your professional presentations stand out. Given the sleek design and customized features, they can be used as PowerPoint as well as  Google Slides templates . Inculcated with visually appealing unique and creative designs, the templates will double your presentation value in front of your audience. You can browse through a vast library of Project Implementation Google Slides templates,  PowerPoint themes  and  backgrounds  to stand out in your next presentation.

What Is A Project Implementation PowerPoint Template?

A Project Implementation PowerPoint template is a ready-made presentation template that provides a structured framework for creating professional Project Implementation presentations. The Project Implementation PPT presentation template includes design elements, layouts, and fonts that you can customize to fit your content and brand.

What Are The Advantages Of Project Implementation Presentation Templates?

Project Implementation PPT presentation templates can be beneficial because they:

• Add multiple visual and aesthetic layers to your slides.
• Ensure that complex information, insights and data is presented in a simplistic way.
• Enhance the overall visual appeal of the content.
• Save you a lot of time as you don’t have to start editing from scratch.
• Improve the professional outlook of your presentation.

How To Choose The Best Project Implementation Presentation Templates?

Keep the following points in mind while choosing a Project Implementation Presentation template for PowerPoint (PPT) or Google Slides:

• Understand your presentation goals and objectives.
• Make sure the Project Implementation template aligns with your visual needs and appeal.
• Ensure the template is versatile enough to adapt to various types of content.
• Ensure the template is easily customizable.

Can I Edit The Elements In Project Implementation PowerPoint Templates?

Yes, our Project Implementation PowerPoint and Google Slides templates are fully editable. You can easily modify the individual elements including icons, fonts, colors, etc. while making your presentations using  professional PowerPoint templates .

Are Project Implementation PowerPoint Templates Compatible With Google Slides?

Yes, all our Project Implementation presentation templates are compatible and can be used as Project Implementation Google Slides templates.

How To Download Project Implementation PowerPoint Templates For Presentations?

To download Project Implementation presentation templates, you can follow these steps:

• Select the resolution (16*9 or 4*3).
• Select the format you want to download the Project Implementation template in (Google Slides or PowerPoint).
• Make the payment (SlideUpLift has a collection of paid as well as free Project Implementation PowerPoint templates).
• You can download the file or open it in Google Slides.

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A Beautiful, Editable Project Plan PowerPoint Template (Free)

In today’s post, you’re going to get a comprehensive project management template bundle.

It includes 27 slides. Use them to present business project schedules, reports, roadmaps, timelines (and much more) in a clear and concise way.

Let’s dive in…

27  Free Project Plan PowerPoint Template Slides 

Here’s a sneak peek of the first 12 slides of your  presentation template  bundle:

Project Plan or Schedule… Hum But What Is It Exactly?

Let’s get the foundations right and start with two quick definitions, shall we?

The Project Plan is basically used to manage the execution of a project.

It documents “the actions necessary to define, prepare, integrate and coordinate the various planning activities […] throughout the course of the project” ( source ).

It usually include a  Project Schedule  that lists down dates for specific tasks /activities needed to meet the project plan’s milestones.

Both of them are usually used as a communication tool to ensure the right people share and understand the project in which they’re involved.

What You Can (and Should) Include in a Project Plan Presentation

Here are a few pieces of information to include for  an effective project plan :

• Project goals & objectives (what do you expect to achieve)
• Scope (what needs to be done to achieve goals)
• Deliverables (concrete steps and results to be achieved during the project)
• Start & finish dates (and/or milestones)
• Responsible people (who’s in charge of what)

Below, I’ll share with you a few ideas of how you can use the slides for your own presentations.

Project Schedule Slides

Use the slide models below to present project schedules, milestones and updates:

Project Status and Milestones Slides

Project roadmap slides.

You can wrap up the different phases/steps of a business project with the template below:

Project Calendar Slides

Use the model below to summarize the action items of a project over time:

Another one, viewed month by month as well:

Gantt Chart Slides

With  the Gantt chart template . you can use a bar chart to illustrate a project schedule:

You can add additional elements such as the start and finish dates:

Project Flow & Timeline Slides

Use them to indicate project steps, or key deliverables along with details:

🤟  Side note : if you’re looking for timeline slides, make sure to head over to this post .

Project Plan Slides

Bonus : There are more template slides that are not shown in this post inside the bundle.

How To Edit These PowerPoint Slides 

If you need to customize some of the slides for your own use, you can ungroup the different shapes like this:

How To Download This Presentation Template Bundle

Click here to download this 20-slide project plan PowerPoint template pack.

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This editable timeline template bundle

Introducing PPTPACK, a premium presentation template pack that works in the real world

Maybe you’re a business professional, a sales rep, or an early-stage founder… And the truth is, you probably don’t have the time to improve your presentation design skills.

And who could blame you…

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• Preparing for your next webinar
• Crafting business proposals
• Executing your annual strategy
• Planning for your next fundraising roundHiring a team

But here’s the kicker:

If you’re reading this, you already know something many people don’t:

Memorables presentations can unlock opportunities. 

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Yes, beautiful, clean, and clear slides can help you get your message across and make an amazing impression.

I know it, because I’ve done it.

And that’s why I’ve created PPTPACK, a premium slide template that includes fully editable slides, graphics, and illustrations you can customize to build gorgeous presentations. In a fraction of the time it takes others.

My name is Clemence Lepers. I’ve been making presentations for over 10 years. I’ve done presentations at every scale, and know exactly what you can focus on to get the best results possible with your limited amount of time.

And that knowledge is all wrapped up in this presentation template.

Less Time On Presentations, More On Your Business

Know that feeling when you have to design a professional presentation – for your boss, a client or even investors – but you have no time (or budget) to make it?

The thing is, these slide decks are key pieces for managing your business: sales meetings, marketing strategies, business plans, and so on.

But let’s be real, you’re not a designer (neither am I), and unless you have natural talent at crafting amazing business slides, it can be really tough to put together presentations that impress and deliver more than you promise.

What we need is a way to craft all these high-stake presentations easily, and fast.

Meet Marketofy, the ultimate pre-built template

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See this template here

See more best selling templates here

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Project Plan Timeline

Project plan timeline presentation, free google slides theme and powerpoint template.

Blue, green and orange are the background colors of this presentation and the colors that will lead your business plan to success. With this fully editable template, you will be able to present the most relevant data of your business plan in a clear and concise way. Among its slides you will find resources to do so: graphs, tables or diagrams at your disposal. Do not forget to take a look at the alternative resources that we have included at the end of the presentation, sure that, using them together with your content, the final result will be amazing.

Features of this template

• 100% editable and easy to modify
• 40 different slides to impress your audience
• Contains easy-to-edit graphics such as graphs, maps, tables, timelines and mockups
• Includes 500+ icons and Flaticon’s extension for customizing your slides
• Designed to be used in Google Slides and Microsoft PowerPoint
• 16:9 widescreen format suitable for all types of screens
• Includes information about fonts, colors, and credits of the free resources used

How can I use the template?

Am I free to use the templates?

How to attribute?

Attribution required If you are a free user, you must attribute Slidesgo by keeping the slide where the credits appear. How to attribute?

Related posts on our blog.

How to Add, Duplicate, Move, Delete or Hide Slides in Google Slides

How to Change Layouts in PowerPoint

How to Change the Slide Size in Google Slides

Related presentations.

Premium template

Unlock this template and gain unlimited access

Home Blog Business How To Create a Project Presentation: A Guide for Impactful Content

How To Create a Project Presentation: A Guide for Impactful Content

Corporate, academic, and business meetings share one common factor: successfully delivering project presentations. This is one skill professionals should harness in terms of articulating ideas, presenting plans, and sharing outcomes through an effective project presentation.

In this fast-paced reality where new tools and frameworks make us question the human factor value, we believe there’s much to be said about how working towards building presentation skills can make a difference, especially for making a project stand out from the crowd and have a lasting impact on stakeholders. We can no longer talk about simply disclosing information, the manner in which the narrative is built, how data is introduced, and several other factors that speak of your expertise in the subject.

This article will explore the art of project presentation, giving insights to presenters to deliver a memorable project plan presentation. Whether you are new to this experience or a seasoned presenter, this article promises to give you valuable information on how to build and present a project presentation that resonates with your target audience and will convert into your expected results for the project. Let’s get started.

Table of Contents

• Who is the audience of a project presentation?

Executive Summary

Project overview, the project process model, the project scope, the project resources, the project roadmap, the project activities plan, the project risks, quality control, project execution and monitoring.

• The Project Team

What Is a Project Presentation?

A project presentation is a business activity that brings together stakeholders and team members to oversee a project from execution to completion. During a project presentation, one or two people present a document or slide deck with an overview of all the project’s details.

During a project presentation, the project manager highlights key data about the project initiation and planning activities, like the project scope, requirements gathering, a deliverable list, timelines, and milestones.

The first instance of a project presentation is right before the execution of the project itself. Then, during the project process life cycle, you present it again with timely updates and news about the progress.

Who is the audience of a project presentation? 

A project-related audience is made up of stakeholders – all individuals and entities that affect or are affected by the project’s existence.

Discuss the project presentation with team members that’ll work on the project so they know what’s at stake and what’s expected of them. They’ll need information like requirements, the roadmap, the work breakdown structure, and deliverables.

Stakeholders

Present your project to the stakeholders that can authorize resources and expenditures. Show them how the project will offer the solutions they want under the conditions they impose in a set amount of time. 

Stakeholders want to know details like project scope, budget breakdowns, timing calculations, risk assessments, and how you plan to confront these risks and be ready for changes. 

The Structure of a Project Presentation

Project presentations follow a standard structure covering all critical elements. Follow this guideline to ensure that you cover everything with the slides, the speech, and the discussion.

In the next section, we describe a project presentation structure you can build with SlideModel templates or working with our AI PowerPoint generator . As you will see, most sections in the structure are summaries or overviews of project management practices completed during initiation and planning. 

At the start of your presentation, add an executive summary slide . This section is meant to welcome the viewer to the presentation and give an idea of what’s to come. To differentiate your executive summary from the project overview that comes right after it, use the opportunity to place the project into context. 

In an executive summary , show how this particular project fits into the overall strategy for the company or the section it belongs to. If, for example, your project is about TikTok Marketing, offer information as to how it fits in the overall marketing strategy.

Continue the presentation with a project overview to show the audience what to expect. This section covers one slide or a combination of slides depending on the layout. The project overview slide serves as the introduction to a project presentation and what’s inside.

Include these items:

• An Introduction with a brief background about the project. 
• A short explanation of the project’s objectives and completion goals.
• A quick overview of the timeline with start and end dates.

The project life cycle is the series of phases that a project goes through from its inception to its completion. The project process model is the group of knowledge areas, processes, and their relationships that will guide the activities along the project lifecycle. The next slide should display the chosen project process model and explain how it’ll be carried out along the different lifecycle phases. Project process models examples include Waterfall, Scrum, and V Model for software development, and Business Process Modeling Notation (BPMN) and Swimlane for general business-related projects.

Process models are important for the team to understand execution processes. Stakeholders need to see the process model to understand the systematic process of activities and how long they will take. 

Use one slide for the model, show only high-level components, and offer details during the presentation if the audience asks for them.

The scope is a crucial element of any project and needs its own section in the presentation. The scoping process begins with requirements gathering and includes the creation of a work breakdown structure , an analysis of what’s in and out of scope, plus validation and scope management plans. 

One or two slides are enough to highlight key scope details in a dashboard-style layout mirroring the information on your project scope statement. Preferably, place the scope slides towards the start of the project presentation close to the process model and project resources.

Every project needs resources, and that assessment must be included in the project presentation as well. In a general sense, all resources are what make up the overall budget for the project. In turn, you’ll need to show a budget breakdown that shows high-level resources.

Like many aspects of a project presentation, what you include depends on the industry you’re working for. Construction projects use constructors, materials, machinery, etc. Software projects use programmers, designers, software licenses, computers, etc.

Time is the main resource of any project. During project planning, the project management team estimates the required effort needed to complete the defined scope. Using the Project Process Model, Scope, and Resources, a plan is built. Present a roadmap to highlight the expected time for project completion and where each milestone falls along that line.

Roadmaps can be constructed with an infinite variety of visual layouts, from highly creative and illustrative to structured formats resembling spreadsheets and tables with color-coded roadmaps across the cells. Use one slide to show the roadmap highlighting time estimates, constraints, and projections. For updated project presentations, mark where the project is on the roadmap at that particular moment in time.

Every phase of the roadmap is broken down into action plans . Action plans list activities, their duration, allocated resources (human, material, and financial), and the relationship between activities.

Present your project activities plan with a Gantt Chart and a Costs Report. The Gantt Chart will show the activities to execute, how long they will take, and who (person or team) will be responsible for them. The costs reports will show how much the execution of activities will cost.

During the presentation, you’ll spend the most time on this section, as this is when and where your entire plan is outlined. To show more detail than the roadmap overview, use a few slides to show specific sections of the main Gantt chart and show key activities per phase or milestone.

All projects present risks, and to control them, they must be identified, assessed, evaluated, and mitigated . Visualize your risk assessment with a risk matrix and include it in the project presentation. 

Use this slide to explain to stakeholders how you plan to mitigate the identified risks. Share with team members what’s expected of them in order to keep the risks under control. Risk management is a critical component of project management and something stakeholders will always be looking at.

Controlling the quality of project deliverables is critical for positive project outcomes and continued success with the deliverable. This process is called quality control or quality assurance.

The project process model includes which quality control techniques the team will use and when. Some quality assurance (QA) techniques include statistical process control (SPC), Six Sigma, ISO 9000, and Total Quality Management (TQM). Use one slide to visualize the process and your plan to execute it.

Once the project starts, the project plan is a living entity and evolves over time. This section will need to be regularly updated with progress reports, performance KPIs, and status updates.

Across these slides, explain how activities will be monitored and deliverable outcomes measured. Show exactly how you will determine if the project is on course or has deviations. Visualize all execution activities with a Gantt chart to show the current progress. Use big numbers and data points to highlight performance metrics. Use a comparison slide to visualize the completeness percentage vs. planned progress and budget consumption vs. planned budget.

Explain all monitoring activities for the execution phase using a calendar or schedule that shows on what days activities will take place and who is involved.

The Project Team 

When presenting a project, include a stakeholder map to describe the management team, the sponsors, the main stakeholders, and the implementation team or teams. Depending on the size of the project, this will be an org chart or multiple org charts across a few slides.

Why is it important to present the project team to the stakeholders and vice versa? So that everyone involved knows the other parties and their responsibilities.

Another use for the team slide or slides is to present the next person who will speak during the project presentation. This gives the audience some background on that person’s role in the project.

Case Study – Project Presentation Example

Using the structure we present above, we outlined a case study of a realistic project and how the project manager puts together the project presentation using SlideModel templates. The project presentation example is based on a complex project of building a bridge (Cline Avenue Bridge). For the educational purpose of this article, we are not delivering all the elements of the project presentation, as it is out of scope. Still, we illustrate the more representative slides of each section, show how to prepare a PowerPoint Presentation for a project and how simple it is to adapt the templates to the content that needs to be presented. As a disclaimer, all information we present is an adaptation and reinterpretation of the real project, modified by SlideModel to fit the use case learning goals. This information and presentation should not be considered a source of information related to the Cline Avenue Bridge Project.

In this slide, the presenter summarises the project highlights in a project charter style. The Project Manager can extend this introduction all over the project lifecycle, and the speech can jump from different knowledge areas without the need to change slides or get deeper into details. Specifically, in the Cline Bridge Project, the objective is narrated, the location is just mentioned and linked to a map for further details, and a set of important facts are presented (Building Information Modelling Process, Budget, Duration, Sponsor, and Constructor). Key Highlights of the final deliverable are listed (Segmental Bridge, Material Concrete, 1.7 miles of length and 46 feet of width)

Process Model

The Process Model slide illustrates the framework for the project lifecycle, processes, planning, and execution. In this slide, the Project Manager will describe the model and how it is tailored to the specifics of the project. In this case, for the development and construction of the Cline Bridge, the builder has defined the use of BIM (Building Information Modelling) as the process model. During this slide, the presenter can describe the lifecycle phases (Design, Production, Construction, Operation, and Planning) and drill down one level over the knowledge practices involved. For example, the initial stage consists of “Design”, which has two main knowledge areas, Conceptual Design, and Detailed Design. The project manager is able to explain this definition without the need to outline detailed processes and activities within them.

The Scope section of the presentation generally involves several slides, as the content layout is a list of “requirements.” Based on this fact, a table layout is suggested to make good use of space. It is important to avoid abusing the “list” and present the group of requirements rather than specific requirements. Otherwise, the project manager ends up transcribing the requirements document.

In this project presentation example, we present 10 groups of requirements traversing different stages of the project lifecycle. 

• Design Standards: Bridge design must comply with local, national, and international design standards, including relevant engineering and safety codes
• Load Capacity: The bridge must be designed to safely carry a specific maximum load, which would include the weight of the bridge itself, traffic, pedestrians, wind, and other factors.
• Seismic Design: The design must account for seismic loads. 
• Aesthetic Design: The bridge must be designed to meet certain aesthetic criteria aligned with the artists and architects.
• Accessibility and Use Requirements: Requirements for pedestrian walkways, bike lanes, vehicle lanes, load restrictions for vehicles, clearance heights for boats if over a waterway, etc.
• Regulatory Approvals: The project must secure all necessary permits and approvals from relevant local and national regulatory bodies.
• Environmental Impact: The project must take steps to minimize its environmental impact during construction and the operation of the bridge, including implementing erosion and sediment controls.
• Materials Simulation: Materials should comply with regulations and usage expectations for current and future expected requirements.
• Site Preparation: The project must include preparation of the construction site, including any necessary land clearing or grading.
• Foundations Construction: Foundations will need to support materials weight and traffic expected for the next 30 years.
• Site Acquisition: Acquire site and terrain for building and logistics.

Building a bridge involves a high level of resource usage. In an executive meeting of a project presentation, the recommendation is to structure this section as a Financial table with only one level of detail. Further details are delegated to specific resources and cost analysis presentations.

The resources list presented is:

• Professional Services
• Construction Labour
• Quality Assurance
• Contingency
• Waste Disposal and Cleanup
• Subcontractors

In order to break the style of table after table during the project presentation, we suggest using visual elements as icons and colors metaphorically related to each of the elements listed.

Project Roadmap

As explained earlier in the article, the project roadmap serves to offer a comprehensive overview of the significant milestones that will happen over the course of time. Given the magnitude of a bridge construction project and its prolonged duration, it is advisable, particularly for such extensive endeavours, to present a roadmap that aligns milestones with corresponding lifecycle phases in a discernible manner. This approach enables the audience to mentally envision the sequential progression of the construction process.

Aligned with previous slides, in the example we created a roadmap with the following high level milestones, and sub componentes:

• Project Budgeting and Financing
• Land Purchase & Renting
• Conceptual Design
• Detailed Design
• Access Routes
• Waste Disposal
• Simulations
• Materials Tests
• Seismic Tests
• Fabrication
• Preparation of Modular Pieces
• Build and Assembly
• Test under Acceptance Criteria
• Stress Test
• Operation and Maintenance

As you can see, the Project Manager decided over a sequential roadmap, presented with little detail in timings, with start and end dates to picture dimension over the diagram.

Action Plan

In the bridge construction project of the example, there will be plenty of activity plans. All along the project several of these slides will be created and updated. The most suitable option for presentation tasks, durations, precedence relationship and resource allocation is the Gantt Chart Template. We present the first Quarter of the project, over the Conceptual Design Activities. 

As displayed in the PowerPoint Slide , the subtitle clarifies the number of slides that will be used for this purpose.

The activities presented are:

• Site Analysis
• Feasibility Analysis
• Design Concepts
• BIM Model Creation
• Model Revision
• Environmental Impact
• Present Design

Project Risks

Risk management is an iterative process all over the project life cycle. When presenting your projects, the risks will vary depending on the progress over the roadmap. For this specific example we decided to present the risks being discussed during the Ideation stage, where the developer is exchanging risks with contractors and the company that will build the bridge.

Our suggested layout for this kind of information is a simple table, where the risks are clearly readable and visible, while the description is a hint for discussion rather than an in depth explanation.

It is very important to classify the presented risks, at least with two dimensions; “Impact” and “Probability”. This will generate quality conversations around them. 

Outlined Risks during the Initiation Phase:

• Design Errors
• Construction Delays
• Budget Overruns
• Regulatory Changes
• Site Conditions
• Equipment Failures
• Health and Safety Incidents

As the reader can spot, the risks outlined, are very high level, and each of them will trigger specific Risk Analysis Reports.

The quality control section of the project presentation may vary depending on the quality process adopted. For large scale companies with a uniform portfolio of projects , it is common to see a continuous improvement quality model, which iteratively builds quality over the different projects (for example software companies) For construction companies like the example, the situation is not different, and the quality control model is aligned with the specific building process model. In this specific case, the project manager is presenting the quality control process to be applied over the BIM model and the Quality Control process to be followed for the physical construction of the bridge:

Execution and Monitoring

During the project, several status meetings will be carried out. During the project presentation the manager can establish the pattern to be used along the project.

For this example, we set a basic progress dashboard where the project manager can present : 

• The current timeline
• Top 5 issues
• Current Burndown
• Top 5 risks.

The art of project presentation goes beyond listing data in random slides. A project presentation is a powerful tool to align stakeholders and foster an environment of trust and collaboration over factual information.

With a structured approach, all members involved in the project design and execution can understand the direction that’s being taken and the importance behind certain decisions. We hope these insights can turn your project into a powerful presentation that inspires and deliver results.

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Project Management, Project Planning Filed under Business

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Free PowerPoint Project Management Templates

By Kate Eby | August 7, 2023

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We’ve compiled a comprehensive collection of free PowerPoint project management templates for project managers, project sponsors, team members, and other stakeholders to strategize, track progress, and present key project information.

Included on this page, you’ll find a PowerPoint project timeline template , a PowerPoint project dashboard template , a PowerPoint project status report template , a PowerPoint project charter template , and a PowerPoint project kickoff template , and more.

PowerPoint Gantt Chart Template

Download the Gantt Chart Template for PowerPoint

Use this visually rich PowerPoint Gantt chart project template to monitor the progress of project tasks over time. This template is an excellent project-tracking tool, displaying the start and end dates of each project task along with their dependencies. By offering a timeline layout with color-coded bars for project tasks, the Gantt chart template simplifies project planning and delivers a clear, presentation-ready overview of the project schedule.

See this collection of free PowerPoint Gantt chart templates to discover more tools and optimize your project planning and timeline management.

PowerPoint Project Timeline Template

Download the Project Timeline Template for PowerPoint

Successful project management entails not only managing deliverables, scopes, budgets, and resources but also planning and monitoring project timelines. Use this free, editable project timeline template as a tracking tool to visualize the progress of your project tasks over time. It offers customizable slides for detailing project tasks, durations, and milestones, creating a visually appealing timeline. Due to its adaptable and user-friendly design, this customizable template allows you to modify your timeline as the project evolves, ensuring precise tracking and efficient project management.

For more timeline-focused templates, see these free PowerPoint project timeline templates . For more information about making PowerPoint timelines from scratch, read this guide to making a timeline in PowerPoint .

PowerPoint Project Dashboard Template

Download the Project Dashboard Template for PowerPoint

Present your project management plan and progress using this visually rich project dashboard template for PowerPoint. This free, customizable tool includes pre-designed slides to create captivating project timelines, statuses, priorities, and budgets. Its editable features allow you to adjust the timeline's layout, colors, and content to suit your specific project needs. With this template, creating professional project timelines that clearly communicate milestones and deadlines becomes seamless.

PowerPoint Project Status Report Template

Download the Project Status Report Template for PowerPoint  

Clearly communicate your project’s status with this free, editable project status report template for PowerPoint. It features customizable slides where you can input key project details, such as progress, milestones, risks, and upcoming tasks. By using this template, you can easily create professional status reports that effectively communicate project updates and keep stakeholders informed about a project's progress and challenges.

PowerPoint Project Charter Template

Download the Project Charter Template for PowerPoint

This PowerPoint project charter template is a free, editable tool designed for drafting project charters that outline a project's objectives, scope, and stakeholders. It offers customizable slides where you can input essential information, such as project goals, deliverables, timelines, and team roles. By using this template, you can efficiently develop thorough project charters that provide clarity and understanding among project members and stakeholders.

PowerPoint Project Kickoff Presentation Template

Download the Project Kickoff Presentation Template for PowerPoint

This PowerPoint project kickoff presentation template helps you create engaging presentations for kickoff meetings. It includes customizable slides for presenting project objectives, deliverables, timelines, team introductions, and communication strategies. With this free, editable template, you can easily tailor the content, visuals, and layout to fit your project’s needs, ensuring a well-structured and visually dynamic presentation to kick off your project effectively.

PowerPoint Project Workflow Template

Download the Project Workflow Template for PowerPoint  

Use this free project workflow template for PowerPoint to visualize and document your project’s sequence of tasks and activities. This free, editable tool includes customizable slides where you can input process steps, dependencies, responsible parties, and timelines. With this template, you can create a clear and organized visual of the project workflow, promoting smooth collaboration, identifying bottlenecks, and enhancing project effectiveness. 

Download one of these free PowerPoint workflow templates to help ensure your project team is on track.

PowerPoint RACI Matrix Template

Download the RACI Matrix Template for PowerPoint

Present your team member’s roles and clarify your project responsibilities effortlessly with this RACI matrix template for PowerPoint. This customizable tool provides slides where you can input tasks, project phases, and roles, specifying who is responsible, accountable, consulted, and informed (RACI). By using this free, editable template, you can create a clear RACI matrix visualization that enhances delegation, collaboration, and decision-making throughout the project lifecycle.

PowerPoint Project Post-Mortem Template

Download the Project Post-Mortem Template for PowerPoint  

Proactively engage project stakeholders with this free, editable project post-mortem template for PowerPoint. This tool helps you and your team evaluate and reflect upon a project’s outcomes and lessons learned. This template features customizable slides where you can document project achievements, challenges, best practices, and improvement areas. With this template, you can craft a comprehensive post-mortem analysis that facilitates knowledge exchange, informed future project planning, and continuous improvement within your organization.

PowerPoint Project Summary Template

Download the Project Summary Template for PowerPoint

Use this PowerPoint project summary template to provide a concise overview of a project's key details, outcomes, and impacts. This dynamic, editable template consists of customizable slides where you can input project highlights, objectives achieved, key performance indicators, and key takeaways. By using this free template, you can design a striking and informative summary that effectively communicates the project's successes, lessons learned, and future recommendations for stakeholders and decision-makers.

PowerPoint Project Roadmap Template

Download the Project Roadmap Template for PowerPoint

This free project roadmap template for PowerPoint helps you visually depict your project’s strategic direction and timeline. This fully editable template includes customizable slides where you can input project tasks, phases, milestones, goals, key activities, and timelines. Try this template to create a clear and engaging roadmap that communicates the project's overall plan, progress, and key deliverables to stakeholders and team members.

PowerPoint SWOT Analysis Template

Download the SWOT Analysis Template for PowerPoint

Use this SWOT analysis template for PowerPoint to assess a project or organization's strengths, weaknesses, opportunities, and threats (SWOT). The template offers customizable slides where you can input relevant factors and analyze them within a structured framework. With this editable template, you can create a visually compelling analysis that facilitates strategic decision-making and identifies areas for improvement or potential expansion.

Find more resources to help you perform SWOT analysis, view our collection of 10 free SWOT analysis templates for PowerPoint .

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PMO Implementation PPT Template

Pmo implementation process.

The PMO (Project Management Office) implementation process refers to the strategic series of steps undertaken to establish, enhance, or restructure a centralized unit within an organization responsible for overseeing, standardizing, and improving project management practices.

PMO Implementation Plan

While 85% of organizations have a PMO in place (The State of Project Management 2016), most PMOs close within the first 3 years (APM). This is a shocking statistic, so no wonder most companies implementing a new PMO find it daunting and tough. Whether you are new to the topic of PMOs and are considering implementing one in your organization or are revisiting the current catalog of services of an existing office (or simply because you have a random interest in PMO stuff!), the continuous debate about a PMO’s responsibilities may intrigue you.

What is a PMO Implementation Plan?

A PMO (Project Management Office) Implementation Plan is a comprehensive document outlining the strategy, steps, and actions required to establish, enhance, or restructure a PMO within an organization. It serves as a roadmap guiding the process from inception to full operation.

What are the Phases in a PMO Implementation Plan?

Before you can actually start, you must understand the organizational context that led to the need of establishing a PMO since this will help you to better define what expectations will the PMO aim to meet, who are the PMO stakeholders, what objectives should the PMO aim for, and what functions and services will better respond to the achievement of those objectives. During this phase, two key deliverables should be produced and signed-off. Firstly, the PMO Business Case should provide a robust case (financial, strategic, etc.) for a PMO to be established. Secondly, the PMO Charter , a sort of a “contract” between the organization and the project to establish the PMO. The Charter should identify the mission, vision, and objectives of the PMO, what departments will be covered, and, at a high level, the approach for implementation.

In this phase, we start detailing which functions and services the PMO should deliver to meet expectations, which are usually captured in what is called the “PMO Services Catalog.” To better perform those services, it’s also important to identify what configuration the PMO should take, in terms of type and model, and who it should report to, aspects that are captured in the “PMO Governance and Operating Model.” This is also when the PMO will plan its roadmap, identifying what needs to be achieved in the short, medium, and long-term and what criteria will be used to assess success in the implementation.

Once the roadmap has been agreed upon, it’s time to implement it, one bite at a time. Start by gathering the right team around you and defining their roles and responsibilities. People are at the core of what projects are about; thus, having a skilled and committed team in place can be the secret ingredient for your PMO success! Then…there’s plenty to do! Defining how projects are going to be run in the organization (a methodology), creating project templates, establishing mechanisms and governance for reporting on the portfolio, delivering training and educating staff in the methodology and in the new working practices, and even considering the use of a PPM tool to support your work (although this may be more useful at a later stage) are activities that should be in the radar of the PMO for the first months of implementation. Once all is in good shape, try to pilot the approach with a couple of minimal-risk-projects (should there be such a thing!), capture feedback, learn and apply refinements and start thinking about how you will roll it out by creating a Roll-out Plan.

While the “Implement” phase is the most effort and time-consuming, it is actually in the PMO's day-to-day that you will understand how successful the implementation has been. It’s in the trenches that the value of the PMO is going to be tested, so prepare, be brave, and keep up the good work! This is an opportunity to measure what you have achieved so far, learn from failures, refine your work, communicate your achievements, and prepare for the next wave of work, to improve the PMO and the organizational project management maturity. Following, a PMO maturity assessment will enable you to identify gaps and gather the support you need to plan for the journey.

Do not despair yet! “Close” is here just because your PMO may have been created to support a specific project or program now ending. Should this be the case, please do not underestimate this phase's importance, as so often happens with projects. The closure is important (you can ask my therapist!). It involves not just housekeeping, like closing administrative contracts, risk logs, etc., but also ensuring that the organizational memory is alive by gathering lessons learned ( Lessons learned template to analyze process/task done in an organization . )from the PMO implementation and management and by transferring that knowledge back to the organization. However, if you are a permanent PMO, please disregard this text and just continue being awesome.

What are the Responsibilities or Functions of a PMO?

Different PMOs will be assigned different responsibilities, depending on the needs of the business at the time. In fact, with so many meanings assigned to PMOs (Project Management Office, Programme Management Organization, Portfolio Office, Centre of Excellence, or the trendy Transformation Office, you name it), it’s no wonder that you may be confused about the responsibilities of a PMO. In practice, what does a PMO do? You may call your PMO whatever you want – in the end, it’s what they do that makes the real difference. The simple answer is…it depends. As with most aspects regarding PMOs, there is no one-size-fits-all. However, typical responsibilities of a PMO tend to fit in one of three categories:

PMO Responsibilities

Delivery-Enabling

Delivery-enabling responsibilities refer exactly to what it says on the tin; they aim to directly facilitate the delivery of projects and programs. Working in the field, the main stakeholder group for the activities included in this category is the Project Managers. Responsibilities include assisting projects getting approved through the different stage gates, assuring the quality and delivery of work packages, providing basic support such as booking meetings or managing the different logs and documentation from projects, and providing advanced expertise such as project scheduling, project recovery techniques or coordinating dependencies across projects.

Project Governance, Project Scheduling, Project Recovery, Quality Assurance, Administrative Support, Documentation Management, and Dependencies coordination.

Centre of Excellence

Responsibilities related to the PMO as a Center of Excellence (CoE) are all about embedding a project management culture and building project management capabilities. This group of responsibilities is aimed to support all project staff, thus, includes aspects such as the development of processes, templates, and guidelines, the ownership over a project portfolio management (PPM) tool, the provision and clarification of best practices, converted into a scalable and tailored project management methodology, or the facilitation of project learning and collaboration, through the establishment of a community of practice where project teams can discuss challenges and transfer knowledge. From a capability-building perspective, training, coaching, and mentoring or competency assessments are examples of responsibilities that a PMO can take.

Processes, templates, guidelines, PM Methodology, Best Practices, Tools and Technology, Training, coaching and mentoring, Community of Practice, and Knowledge Transfer.

While most PMOs start their mandate focusing on enabling successful delivery and acting as a hub for excellence in project management practices, as they mature, their scope will likely expand to also include portfolio responsibilities. Activities included in this group of responsibilities will be particularly useful for senior management by facilitating informed decision-making and providing oversight over the portfolio's health and value.

PMOs operating in this sphere will be responsible for assisting in selecting and prioritizing the portfolio and reporting the status and progress of projects and programs. Additional responsibilities related to managing a resource plan and solving allocation bottlenecks, and demonstrating that value is being delivered by facilitating the benefits realization process.

Portfolio Prioritization, Portfolio Optimization, Portfolio Reporting, Resource Allocation, and Benefits Realization.

PMO Setup Checklist

• Mission and Vision - Why is the organization creating a PMO? What will the PMO aim to achieve? Is there a strong justification for the PMO? Does the organization have the resources (people, budget, readiness) to implement a PMO?
• Function and Scope - What areas/departments will be covered in the PMO implementation? What will the PMO deliver and not deliver? What functions and services will be provided by the PMO?
• Success Criteria - Where will the PMO fit in the organization? Who will the PMO report to? How will the PMO be configured? How will the PMO know if it has been successful in its implementation?
• Roadmap - What is the time frame for the implementation? What are the key achievements in the roadmap? What does the PMO want to achieve in the short, medium, and long-term? When and how will the methodology and new working practices be piloted? When and how will the methodology and new working practices be rolled-out?
• Stakeholders - Who is going to be impacted by and/or can impact the PMO implementation? Who are the PMO’s customers? What are their expectations? What do they want from the PMO? Who will form the PMO team? Does the PMO have the right competencies in the house? Is there a strong PMO sponsor and a strong PMO Manager?

Best Practices for Successful PMO

A plan is always a good start, but there are a couple of considerations that you should keep in mind if you are aiming for success:

• Don’t try to boil the ocean: it’s tempting to try to do everything at once, but it’s preferable to do a few things right than to do everything poorly. Learn how to crawl before you attempt to run.
• Clear vision: establishing a clear and compelling vision is key. What is it you are trying to achieve with the PMO? Where do you want to be?
• Clear Expectations: ultimately, your stakeholders are the ones who will determine if the PMO is to exist and continue or not, so you should do your best to keep them on your side and understand their views and concerns. What is of value for them? What is in the PMO for them?
• Communicate , communicate, communicate: pic or didn’t happen. We live in a social world now, so use it to spread the word about your achievements and engage with the PMO community!
• Right Team: having the right team can be what makes or breaks your PMO. As the saying goes, hire passion, train skills!
• Quick-wins: it can take a long time until you reach your desired level of maturity, but if you focus your implementation on quick-wins, the value can be delivered sooner (I’m sure people will be happy about it!)
• Strong Sponsorship: Like with the PMO team, having a committed, supportive, and available sponsor is essential to set the PMO direction, so invest time in getting the right sponsor for this project.

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