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Scholarly Articles: How can I tell?

• Journal Information
• Literature Review

Author and affiliation

Learn more about the author.

• Introduction
• Specialized Vocabulary
• Methodology
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If you can't find an author affiliation or want to learn more about the authors and their credentials, here are some ways to do so:

• Search for the author on Google. Sometimes you can find a personal page about an individual. Many of the faculty members at OSU have a website that lists their credentials (education) and research.
• Do a search in one of the online databases to see what else the author has written. Is this person someone who published a lot in this field? For example, a search in the Academic Search Complete database for the author Sandra Hofferth shows the articles she has co-authored on a range of children's issues .
• Look up the institution. What kind of institution is it?  Is the author still affiliated with the institution?

One of the first things to look for is the author or authors. In a research article, the authors will list their affiliation, usually with a university or research institution. In this example, the author's affiliation is clearly shown on the first page of the article. In a research article, you will never have an anonymous author or need to look for the author's name or affiliation.

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Thank you. payment completed., you will receive an email from us to confirm your registration, please click the link in the email to activate your account., there was error during payment, orcid profile found in public registry, download history, understanding author affiliation and accurately mentioning it in different scenarios.

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In academic publishing, the affiliation of an author is the place (institution) at which the author conducted the research that they have reported / written about . However, given the frequent mobility of academics, that place may not necessarily be the place the author happens to be based at the time of submitting the paper . This article explains the significance of affiliation and illustrates how to accurately mention your affiliation in different scenarios.

The importance of affiliation

In some cases, affiliation is linked to authenticity . Imagine a research paper on field pollination of rice by an author whose affiliation is that of an institute in the polar region. It is not that this work cannot be done, but it would seem incongruous and may raise doubts.

In many cases, it is a matter of prestige . Science may be democratic, but not all research institutions and laboratories are considered equal.

Some may be better equipped than others. Some may have more luminaries on their staff – people who have outstanding work (or even prizes) to their credit. Some may have enviable collections of records or research material. 

Therefore, by proxy, work carried out at those institutions is regarded more highly, at least initially, than that carried out at lesser-known institutions.

A study by Peters and Ceci (1982) found that when 12 already published papers were resubmitted after doctoring the affiliations to replace the original high-status institutions with fictitious ones with no status in the field, eight of those papers were rejected.

Mentioning your affiliation in a paper

In nearly all published papers, affiliations of their authors are given after their names but before the abstract. The typical sequence is: 

• Title of the paper
• Names of authors
• Affiliations
• Abstract and keywords

Paper with title, author names, affiliation, abstract and keywords

Mentioning affiliation and address

Authors of research papers must keep an important distinction in mind: that an affiliation is not the same thing as a mailing address . The former names the institution at which the work in question was carried out whereas the latter simply supplies the current contact details of the author. 

For example…

A PhD candidate submitting a paper based on their doctoral work should name, as their affiliation, the university/institution that is granting them the doctorate. However, that author may have since moved to another institution for a post-doctoral job. This is not considered their affiliation, but just provides their current contact details.

Therefore, you may have to name two institutions in your manuscript: 

• Under Affiliation : Name the institution where the work (that forms the subject of the present study) was undertaken.
• Under Current address : Name the institution at which you happen to be working at the time of submission or even your home address if you have retired. 

Note : The ‘current address’ serves as the means of contact and can change; the affiliation cannot. 

Mentioning affiliation when you change your institute

It may also happen that when you submitted the paper, you were stationed at Institute A and accordingly gave that as your contact address, and subsequently, you moved to Institute B. In such cases, so long as your paper is yet to be published, you should inform the journal of your new current address at Institute B. The paper is based on the work you carried out while you were based at institute A, which constitutes the affiliation and remains unchanged.

Mentioning affiliations for multi-author papers

Most research papers have multiple authors and not all of them may have the same affiliation. To match their names to their affiliations, journals may use the method used for indicating footnotes . The names of authors are followed by superscript letters, numerals or other symbols, and the same symbols precede the respective affiliations.

We recommend : Note the journal’s preferred method (letters, numerals or other symbols) and be sure to  follow the  journal guidelines  when  preparing your manuscripts for submission .

Numerals indicating authors (above) and their affiliations (below) in a paper

Dealing with affiliations during peer review

To avoid the kind of bias mentioned earlier, affiliation information is removed in manuscripts sent out for review: in a blind review , the reviewers do not know who wrote the paper under review, nor their institutional affiliation. To make this easier, many journals ask that such identifying information be separated from the body of the paper . Authors are advised to attend to the journal’s instructions in this regard, which typically involve a separate title page explicitly showing the names and affiliations. This page is usually removed before sending the paper to reviewers.

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Generate accurate APA citations for free

• Knowledge Base
• APA Style 7th edition
• APA Title Page (7th edition) | Template for Students & Professionals

APA Title Page (7th edition) | Template for Students & Professionals

Published on November 6, 2020 by Raimo Streefkerk . Revised on January 17, 2024.

APA provides different guidelines for student and professional papers. The student version of the APA title page should include the following information (double spaced and centered):

Paper title

• Author name
• Department and university name
• Course number and name
• Instructor name
• Due date of the assignment

The professional title page also includes an author note (flushed left), but not a course name, instructor name, or due date.

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Table of contents

Title page example (student and professional version), institutional affiliation, course information, author note, page header, including an image on the title page.

Scribbr Citation Checker New

The AI-powered Citation Checker helps you avoid common mistakes such as:

• Missing commas and periods
• Incorrect usage of “et al.”
• Ampersands (&) in narrative citations
• Missing reference entries

Write an informative, striking title that summarizes the topic of your paper. Try to keep the title focused and use relevant keywords.

Place the title three or four lines down from the top of the paper. Center align and bold it. Don’t forget to use title case capitalization (capitalize the first letter of each word, except small words such as articles and short prepositions).

Write the author’s name under the paper title (leave a blank line in between). Give their full names (first name, middle initial(s) and last name), but don’t include titles (Dr., Prof.) or degrees (Ph.D., MSc).

Multiple authors on the title page

List the authors in order of their contribution. If there are two authors, separate their names with the word “and”, like this:

If there are more than two authors, separate their names with a comma. Only write “and” before the last author, like this:

Write the author’s affiliation on the next line under the author names. Students should specify the department and institution where they’re attending school. Professional researchers should specify the department and institution where they conducted their research.

Multiple authors with different affiliations

Use superscript numbers on the author line to indicate which institution they’re affiliated with. Don’t use superscript numbers if all authors are affiliated with the same institution (and department).

Prevent plagiarism. Run a free check.

On a student title page, provide information about the course. List the following information on separate (double spaced) lines under the author’s affiliation:

• Instructor(s)
• Assignment’s due date

For professional papers, you may include an author note. This note may contain the author’s ORCID iD, affiliation changes, disclosures of conflicts of interest, brief acknowledgments, and contact information (in that specific order). Present this information in separate paragraphs.

Place the author note on the bottom half of the page. Center the label “Author note” and apply bold styling. The paragraphs in the author note are left-aligned. The first line of each new paragraph is indented.

For more information about formatting the author note, see section 2.7 of the APA Publication Manual.

For a student title page, the page header consists of just a page number in the top-right corner. There is no need for a running head (as was the case in APA 6th edition).

A professional title page does have a running head. The running head is an abbreviated version of the paper title in all capital letters. The maximum length is 50 characters (counting spaces).

Images are not usually included on an APA title page, and APA does not provide any guidelines for doing so. It’s usually viewed as unprofessional to include an image, since the title page is there to provide information, not for decoration.

If you do decide to include an image on your title page, make sure to check whether you need permission from the creator of the image. Include a note directly underneath the image acknowledging where it comes from, beginning with the word “ Note .” (italicized and followed by a period):

• If you found the image online or in another source, include a citation and copyright attribution .
• If it’s an image you created yourself (e.g., a photograph you took, an infographic you designed), explain this (e.g., “Photograph taken by the author.”).

Don’t give the image a label, title, or number. Only images within the text itself are labeled as figures .

Cite this Scribbr article

If you want to cite this source, you can copy and paste the citation or click the “Cite this Scribbr article” button to automatically add the citation to our free Citation Generator.

Streefkerk, R. (2024, January 17). APA Title Page (7th edition) | Template for Students & Professionals. Scribbr. Retrieved April 16, 2024, from https://www.scribbr.com/apa-style/apa-title-page/

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In this section:

• Advertising and sponsorship
• Authorship and contributorship
• Competing interests
• Copyright and authors’ rights
• Correction and retraction policies
• Data protection policy
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• Gender identity and race & ethnicity data in ScholarOne
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• Patient consent and confidentiality
• Peer Review Terms and Conditions
• Publication embargo
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• Research Ethics
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• Trial registration

This policy ensures that contributors who have made substantive intellectual contributions to an article are given credit and that contributors understand their role in taking responsibility and being accountable for what is published. Contributors are either author contributors (meaning that they meet all four authorship criteria – see below) or non-author contributors.

BMJ credits and lists contributors in two ways:

• Authorship – we publish a list of authors’ names at the beginning of the paper in the byline
• Contributorship – we publish a contributorship statement at the end of the paper, giving details of who did what in planning, conducting, and reporting the work. This should include all author contributors and may include non-author contributors.

We also publish an acknowledgements statement at the end of the paper, detailing those who helped in carrying out the research but that have not been recognised as contributors, and for personal expressions of gratitude.

Submitting author

Corresponding author, joint first authorship, collaborators (group authorship), deceased authors, alteration to authorship, acknowledgements.

The International Committee of Medical Journal Editors Recommendations for the Conduct, Reporting, Editing, and Publication of Scholarly Work in Medical Journals ( ICMJE Recommendations 2019 ) recommend that authorship be based on the following four criteria:

• Substantial contributions to the conception or design of the work; or the acquisition, analysis, or interpretation of data for the work; AND
• Drafting the work or revising it critically for important intellectual content; AND
• Final approval of the version to be published; AND
• Agreement to be accountable for all aspects of the work in ensuring that questions related to the accuracy or integrity of any part of the work are appropriately investigated and resolved.

BMJ requires that all those designated as authors should meet all four ICMJE criteria for authorship, and all who meet the four criteria should be identified as author contributors. We recognise only natural persons (an individual human being, as opposed to a private or public organisation) as authors. These authorship criteria are intended to reserve the status of authorship for those who deserve credit and can take responsibility for the work. The criteria should not be used to disqualify colleagues from authorship who otherwise meet authorship criteria by denying them the opportunity to meet criterion number 2 or 3. Therefore, all individuals who meet the first criterion should have the opportunity to participate in the review, drafting and final approval of the manuscript.

Contributors who have contributed materially to the paper but whose contributions do not justify authorship should be described clearly in the contributorship statement .

In addition to being accountable for the parts of the work they have done, an author should be able to identify which co-authors are responsible for specific other parts of the work. In addition, authors should have confidence in the integrity of the contributions of their co-authors.

Submitting authors should provide assurance that all authors included on a paper fulfil the criteria of authorship. We also ask for assurance that there is no one else who fulfils the criteria that has been excluded as an author.

When we encounter disagreements among authors we follow guidance from the Committee on Publication Ethics (COPE).

The submitting author takes primary responsibility for submitting the article to the journal using our manuscript submission system ScholarOne and for communicating with the journal during the article submission, peer review and revision process. They ensure that all of the journal’s administrative requirements are properly completed. These include, but are not limited to, providing details of authorship, ethics committee approval, clinical trial registration documentation, and gathering conflict of interest forms and statements. These tasks may be delegated to one or more co-authors, but the submitting author remains responsible for them.

When you submit your article through our submission system you will be asked to provide a name, email address and institutional affiliation for all author contributors. In the final published article author names, institutions and addresses will be taken from these completed fields and not from the submitted Word document.

Affiliations listed should be those where the work was carried out at the time the research/article was written. If institution details appear incorrectly these can be directly amended under ‘Actions’ by selecting the ‘Edit’ drop down next to each author.

All author contributors receive a confirmation email when an article has been submitted and when a final decision is made.

The submitting author should assign the corresponding author when providing author details (see below for more information about the corresponding author role). The submitting author and corresponding author can be the same person.

The corresponding author, as listed on ScholarOne, takes primary responsibility for completing all necessary actions after acceptance of the manuscript and communicating with the journal and with readers after publication. All email communication from BMJ will be sent to the corresponding author including:

• The timeline for your article proof with a link to Publishing at Work where you can track your article’s status
• If your article will be published open access or in colour in the print edition of the journal, you will receive an email from Rightslink with payment options and instructions. If you are not making the payment yourself, you may forward the email to the person or organisation that will be paying on your behalf
• A link to review and approve the proof when available
• Confirmation that your article has been published online
• Notifications when a response has been posted to your article

Find out more about what to expect when your article has been accepted .

Although we include only one corresponding author on ScholarOne for email communication, multiple authors can be listed with correspondence information in the author byline of the final published article. This information can be included at the article proof stage, after acceptance.

Note, the policy for The BMJ differs and can be found here

Joint first authors can be indicated by the inclusion of the statement ‘X and X contributed equally to this paper’ in the contributorship statement.

Collaborators are a large group of multi-author contributors (e.g. a specific consortium, committee, study group or the like). Collaborators should decide who will be an author before the work is started and confirm who is an author before submitting the manuscript for publication. All members of the group named as authors should meet all four criteria for authorship as detailed above. They will also be expected as individuals to complete conflict-of-interest disclosure forms and provide a summary in the relevant section.

The collaborator group name(s) should be included in the main author list on ScholarOne. The collaborator group name(s) followed by the individual names should also be listed in the ‘Collaborator’ field on ScholarOne. BMJ will list the author group name(s) in the author byline, with the full list of individual names included in a collaborator statement at the end of the article. Details of the group’s contributions should also be listed in the ‘Contributorship statement’ field on ScholarOne.

If the journal is indexed in PubMed (MEDLINE and/or PubMed Central), the group name will be listed in the author byline and the names of individual group members entered as collaborators on the PubMed record to ensure individual due credit.

The BMJ Effect of a collector bag for measurement of postpartum blood loss after vaginal delivery: cluster randomised trial in 13 European countries

PubMed record >>

BMJ Open Establishing a core outcome set for treatment of uncomplicated appendicitis in children: study protocol for an international Delphi survey

AI technologies will not be accepted as an author(s) of any content submitted to BMJ for publication. BMJ only recognises humans as being capable of authorship since they must be accountable for the work.

Deceased persons deemed appropriate as authors should be highlighted to the Editorial Assistant when submitting your article and should also be included in your contributorship statement.

If an author’s affiliation has changed during the course of the work, the author may either list the affiliation at the time that the research (or most significant portion of the research) was conducted, or their current affiliation, or both. The change of affiliation can be explained in an acknowledgements section.

Any change in authors after initial submission and before publication must be approved by all authors. This applies to additions, deletions, a change of order to the authors’ names or a change to the attribution of contributions. Any alterations must be explained to the Editor. The Editor may contact any of the authors and/or contributors to ascertain whether they have agreed to any alteration.

Contributorship statement

A contributorship statement is required for every article submitted and should outline who has contributed what to the planning, conduct and reporting of the work described in the article. A contributorship statement should include author contributors, non author contributors and group author contributors (collaborators). Contributors who have contributed materially to the paper but whose contributions do not justify authorship should be described clearly in the contributorship statement; for example, “served as scientific advisors”, “critically reviewed the study proposal”, “collected data” or “provided and cared for study patients”.

Researchers must determine among themselves the precise nature of each person’s contribution, and we encourage open discussion among all participants to reach a consensus.

This is also the appropriate place to include contributions by patients or members of the public who have assisted as research volunteers, giving their names and specific roles. We encourage authors to fully acknowledge the contribution of patients and the public to their research where appropriate.

All individuals named in the contributorship statement must give permission to be included, as readers may infer their endorsement of the data and conclusions of the paper. It is the responsibility of the submitting author to ensure that permission is obtained and to be able to provide evidence of this if required.

Each contributorship statement must make clear who is responsible for the overall content as guarantor. The guarantor accepts full responsibility for the finished work and/or the conduct of the study, had access to the data, and controlled the decision to publish.

• To ensure transparent declaration of AI, authors should:

2. Transparent declaration includes a description of: 

• What AI technology was used (the name of the technology)
• Why this AI technology was used (the reason for its use)
• How the AI technology was used (what the task of the technology was)
• Consider including a summary of the input, output, and the way in which the AI output was reviewed on the part of the authors as supplementary files or additional information for the editor to review. The editor may ask for more information and/or for information to be added to the content for internal use and/or for publication.

An acknowledgements statement may be included at the end of the paper, detailing those who helped in carrying out the research but who have not been recognised as contributors, as well as for personal expressions of gratitude.

Because acknowledgment may imply endorsement by acknowledged individuals of a study’s data and conclusions, authors are strongly advised to obtain permission to be acknowledged from all acknowledged individuals before submitting to any BMJ journal.

A uthor name change requests

As an inclusive publisher, BMJ wishes to ensure a smooth process and experience to facilitate author name changes after publication. For more information on how to request an author name change in an existing publication see our corrections policies.

Last updated: March 2023

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Authorship: inclusion & ethics in global research, consortia authorship, author contribution statements, author identification, author name change.

• Nature Portfolio journals' editorials

Authorship provides credit for a researcher's contributions to a study and carries accountability. Authors are expected to fulfil the criteria below (adapted from McNutt et al ., Proceedings of the National Academy of Sciences, Feb 2018, 201715374; DOI: 10.1073/pnas.1715374115; licensed under CC BY 4.0 ):

Each author is expected to have made substantial contributions to the conception or design of the work; or the acquisition, analysis, or interpretation of data; or the creation of new software used in the work; or have drafted the work or substantively revised it

AND to have approved the submitted version (and any substantially modified version that involves the author's contribution to the study);

AND to have agreed both to be personally accountable for the author's own contributions and to ensure that questions related to the accuracy or integrity of any part of the work, even ones in which the author was not personally involved, are appropriately investigated, resolved, and the resolution documented in the literature.

Nature Portfolio journals encourage collaboration with colleagues in the locations where the research is conducted, and expect their inclusion as co-authors when they fulfil all authorship criteria described above. Contributors who do not meet all criteria for authorship should be listed in the Acknowledgements section.

Nature Portfolio journals reserve the right not to consider non-primary research manuscripts that have been authored by medical writers. Writing assistance should be acknowledged in all article types.

Nature Portfolio journals do not require all authors of a research paper to sign the letter of submission, nor do they impose an order on the list of authors. Submission to a Nature Portfolio journal is taken by the journal to mean that all the listed authors have agreed all of the contents, including the author list and author contribution statements. The corresponding author is responsible for having ensured that this agreement has been reached that all authors have agreed to be so listed, and have approved the manuscript submission to the journal, and for managing all communication between the journal and all co-authors, before and after publication. The corresponding author is also responsible for submitting a competing interests' statement on behalf of all authors of the paper; please refer to our competing interests' policy for more information.

It is expected that the corresponding author (and on multi-group collaborations, at least one member of each collaborating group, usually the most senior member of each submitting group or team, who accepts responsibility for the contributions to the manuscript from that team) will be responsible for the following with respect to data, code and materials: (adapted from McNutt et al., Proceedings of the National Academy of Sciences, Feb 2018, 201715374; DOI: 10.1073/pnas.1715374115; licensed under CC BY 4.0 ):

• ensuring that data, materials, and code comply with transparency and reproducibility standards of the field and journal;
• ensuring that original data/materials/code upon which the submission is based are preserved following best practices in the field so that they are retrievable for reanalysis;
• confirming that data/materials/code presentation accurately reflects the original;
• foreseeing and minimizing obstacles to the sharing of data/materials/code described in the work
• ensuring that all authors (or group leaders in multi-lab collaborations) have certified the author list and author contributions

At submission, the corresponding author must include written permission from the authors of the work concerned for mention of any unpublished material cited in the manuscript (for example others' data, in press manuscripts, personal communications or work in preparation). The corresponding author also must clearly identify at submission any material within the manuscript (such as figures) that has been published previously elsewhere and provide written permission from authors of the prior work and/or publishers, as appropriate, for the re-use of such material.

After acceptance, the corresponding author is responsible for the accuracy of all content in the proof, including the names of co-authors, addresses and affiliations.

After publication, the corresponding author is the point of contact for queries about the published paper. It is their responsibility to inform all co-authors of any matters arising in relation to the published paper and to ensure such matters are dealt with promptly. Authors of published material have a responsibility to inform the journal immediately if they become aware of any aspects that requires correction.

Any changes to the author list after submission, such as a change in the order of the authors or the deletion or addition of authors, must be approved by every author. Changes of authorship by adding or deleting authors, and/or changes in Corresponding Author, and/or changes in the sequence of authors are not permitted after acceptance of a manuscript. Nature Portfolio journal editors are not in a position to investigate or adjudicate authorship disputes before or after publication. Such disagreements, if they cannot be resolved amongst authors, should be directed to the relevant institutional authority.

The primary affiliation for each author should be the institution where the majority of their work was done. If an author has subsequently moved, the current address may also be stated. Springer Nature remains neutral with regard to jurisdictional claims in published maps and institutional affiliations.

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Nature Portfolio journals encourage collaboration with colleagues in the locations where the research is conducted, and expect their inclusion as co-authors when they fulfill all authorship criteria described above.  Contributors who do not meet all criteria for authorship should be listed in the Acknowledgements section.  We urge researchers to carefully consider researcher contributions and authorship criteria when involved in multi-region collaborations involving local researchers so as to promote greater equity in research collaborations.   

We encourage researchers to follow the recommendations set out in the Global Code of Conduct for Research in Resource-Poor Settings when designing, executing and reporting their research and to provide a disclosure statement in their manuscript that covers the aspects listed below (drawn from the Global Code of Conduct)  Editors may at their discretion ask authors to provide a disclosure statement taking these questions into account; the disclosure can be requested during peer review, shared with reviewers and published in the final paper as an “Ethics & Inclusion statement” in the Methods section. Our general policies on Research ethics and Reporting standards can be found here and here .  

Has the research included local researchers throughout the research process – study design, study implementation, data ownership, intellectual property and authorship of publications?

Is the research locally relevant and has this been determined in collaboration with local partners?

Please describe whether roles and responsibilities were agreed amongst collaborators ahead of the research and whether any capacity-building plans for local researchers were discussed.

Would this research have been severely restricted or prohibited in the setting of the researchers? If yes, please provide details on specific exceptions granted for this research in agreement with local stakeholders.

Where appropriate, has the study been approved by a local ethics review committee? If not, please explain the reasons.

Where animal welfare regulations, environmental protection and biorisk-related regulations in the local research setting were insufficient compared to the setting of the researchers, please describe if research was undertaken to the higher standards.

Does the research result in stigmatization, incrimination, discrimination or otherwise personal risk to participants? If yes, describe provisions to ensure safety and well- being of participants.

If research involves health, safety, security or other risk to researchers, describe any risk management plans undertaken.

Have any benefit sharing measures been discussed in case biological materials, cultural artefacts or associated traditional knowledge has been transferred out of the country?

Please indicate if you have taken local and regional research relevant to your study into account in citations.

A collective of authors can be listed as a consortium. If necessary, individual authors can be listed in both the main author list and as a member of a consortium. All authors within a consortium must be listed at the end of the paper. If it is necessary to include a list of consortium members that did not directly contribute to the paper, this list can be placed in the Supplementary Information. To facilitate submission of manuscripts with large author lists, please consult the journal editor before submission.

Nature Portfolio journals encourage transparency by publishing author contribution statements. Authors are required to include a statement of responsibility in the manuscript, including review-type articles, that specifies the contribution of every author. The level of detail varies; some disciplines produce manuscripts that comprise discrete efforts readily articulated in detail, whereas other fields operate as group efforts at all stages. Author contribution statements are included in the published paper. This Nature Editorial describes the policy in more detail.

Nature Portfolio journals also allow one set of co-authors to be specified as having contributed equally to the work and one set of co-authors to be specified as having jointly supervised the work. Other equal contributions are best described in author contribution statements. Corresponding authors have specific responsibilities (described above).

As part of our efforts to improve transparency and unambiguous attribution of scholarly contributions, corresponding authors of published papers must provide their Open Researcher and Contributor Identifier (ORCID) iD; co-authors are encouraged to provide ORCiD iDs. More information about Springer Nature’s support for ORCiD iDs and journals participating in the ORCiD mandate can be found here .

An author who has changed their name for reasons such as gender transition or religious conversion may request for their name, pronouns and other relevant biographical information to be corrected on papers published prior to the change.  The author can choose for this correction to happen silently, in which case there will be no note flagging the change on either the pdf or the html of the paper, or alternatively they may do so by a formal public Author Correction.

For authors who’ve changed their name and wish to correct it on their published works, please see SNCS Contact Form: Inclusive Name Change Policy : Springer Nature Support .

Nature Portfolio journals' editorials:

• New framework aims to improve inclusion and ethics in global research collaborations amid wider efforts to end exploitative practices.  Nature.  Nature  addresses helicopter research and ethics dumping , June 2022.
• Corresponding authors should not neglect their responsibility to a journal or their co-authors. Nature Nanotechnology . A matter of duty , December 2012.
• Why do we need statements to define the contributions made by each author? Nature Photonics. Contributors, guests, and ghosts , June 2012.
• Nature Nanotechnology. The responsibilities of authors.
• Nature Cell Biology. Attribution and accountability .
• Nature Physics . What did you do?
• Nature Photonics. Combating plagiarism.
• Nature. Authorship policies.
• Individual contributions should be carefully evaluated when compiling the author list of a scientific paper. Nature Materials. Authorship matters, February 2008.
• How the responsibilities of co-authors for a scientific paper's integrity could be made more explicit. Nature . Who is accountable? 1 November 2007.
• The problems of unjustified authorship. Nature Materials . Authorship without authorization , November 2004.

Nature is encouraging authors of papers to say who did what. Nature . Author contributions , 3 June 1999.

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What affiliations should I use?

Authors should use their current or recent affiliation in Author forms, and the affiliation that applied mostly when the manuscript was being prepared/ research was undertaken in the proofs of the paper.

Proof Central makes it possible to change the author list, including the affiliations and the associated footnotes. To do so, click on the 'pencil' icon to open the edit screen in the right pane. Here you can add, remove or edit author names, the author’s associated affiliations and footnotes. Changes made to the author group will always be reviewed and require approval from the journal editor, to make sure no invalid correction is being made by the corresponding author.

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Publication Tracking : Searching for an Affiliation in Google Scholar

• Getting Started
• Searching for an Individual Author in PubMed
• Searching for a Group of Authors in PubMed
• Searching for an Institution or Department in PubMed
• Searching for an Individual Author in Scopus
• Searching for a Group of Authors in Scopus
• Searching for an Affiliation in Scopus
• Searching for an Individual Author in Google Scholar
• Searching for a Group of Authors in Google Scholar
• Exporting Search Results

This page gives tips on how to search for an affiliation in Google Scholar. Click here to access this information as a downloadable PDF.

Click here to access a PDF containing search templates and examples of searching for an affiliation in Google Scholar.

Constructing Your Search

1. construct a search using affiliation keywords.

Unfortunately Google Scholar does not have a field tag for affiliations. In consequence, you will need to construct your search using affiliation keywords, and combine them with the Boolean OR (or the “|” symbol in Google Scholar), like so:

wisconsin|Madison|UW|wi|wisc

“|” works the same as a Boolean OR would, in that it will be retrieving publications that mention wisconsin, Madison, UW, wi, or wisc, or all of the terms in them.

2. Increase Specificity by Using Quotation Marks

If any of your affiliation keywords are comprised of more than one word, you can use quotation marks to search for the keyword as a phrase. So, for example, searching "young adult" is going to search for that intact phrase, whereas searching young adult, without quotation marks, will look for articles that have young and adult anywhere in the article, regardless of how apart those two words might be in the article (e.g., it could retrieve an article that says, "The young polar bear was now an adult").

So if you wanted to narrow your search to only publications that mention some variation of the University of Wisconsin-Madison, and not just Wisconsin, your search could look something like this:

“University of Wisconsin Madison”|”University of Wisconsin-Madison”|”UW Madison”

This search will only retrieve publications that mention the University of Wisconsin Madison, the University of Wisconsin-Madison, UW Madison, or all of these terms.

3. Limit by Date

You can limit by date by using the date filters on the left-hand side of the page. If you would like to search by a specific date range, you can click “Custom Range.”

Google Scholar has a character limit!

Important : Note that Google Scholar has a limit of only 256 characters for searches

How Do I Interpret These Searches?

Boolean Operators (AND and OR, represented by a space and | in Google Scholar)

OR ("|" in Google Scholar) is used to combine synonyms together. For example, a search of parent|guardian is going to retrieve publications that have the word parent, the word guardian, or both the words parent and guardian in them.

AND (a space in Google Scholar " ") is used to combine concepts together. For example, a search of parent guardian is going to retrieve publications that have BOTH the words parent and guardian in them. If a publication has the word parent, and not the word guardian, your search will not retrieve that publication.

Quotation Marks " "

These tell Google Scholar to search for two or more words as an intact phrase. So, for example, search ing "young adult" is going to search for that intact phrase, whereas search ing young adult, without quotation marks, will look for articles that have young and adult anywhere in the article, regardless of how apart those two words might be in the article (e.g., it could retrieve an article that says, "The young polar bear was now an adult ").

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• Authors’ affiliations in Research Papers: To Include or not

Rapid response to:

Research papers should omit their authors’ affiliations

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Rapid Response:

The fact that the affiliation of authors could influence readers/reviewers has been highlighted by Matthew Harris in a Personal View (1). It has also been suggested that research papers should omit their authors’ affiliations. Nevertheless, we assume that, although the presence of authors’ affiliations in the articles could impose the concept that the study is well-conducted or more immediately relevant to the context of the reader, their elimination would violate the freedom of the readers.

Furthermore, when it comes to the medical sciences and the lives that could be either saved thanks to an excellent study or lost due to a fabricated or biased study, the editors and reviewers ought to be more cautious. The emerging discipline of “reverse innovation” is extremely appealing yet it neglects a crucial fact. In case of detection of any conflict, bias, mistake or fabrication in the studies from within developed countries, they are ultimately retracted from the databases; this is not an uncommon phenomenon these days, especially in the leading journals (2, 3). Consequently, the authors shoulder the responsibility; appropriate legislation is ready to be promptly implemented and the losses caused due to the flawed study are compensated to some extents. One might skeptically pose the question whether this would be true for all authors from every corner of the world.

References:

1. BMJ 2014;349:g6439 2. Shafer SL. Editor's Note: Notice of Retraction. Anesth Analg. 2014;119(5):1225. doi: 10.1213/ANE.0000000000000417. 3. Lancet Editors. Retraction--Valsartan in a Japanese population with hypertension and other cardiovascular disease (Jikei Heart Study): a randomised, open-label, blinded endpoint morbidity-mortality study. Lancet. 2013; 7;382(9895):843. doi: 10.1016/S0140-6736(13)61847-4.

Competing interests: No competing interests

Research Voyage

Research Tips and Infromation

7 Essential Steps for Changing Author Affiliation in Research Paper

As researchers traverse their academic journey, their affiliations may undergo changes due to new opportunities, collaborations, or career advancements. While the process of publishing research papers often involves meticulous attention to detail, unforeseen circumstances can occasionally lead to inaccuracies in affiliations associated with a published paper.

As a researcher, you might have encountered situations where you needed to update your affiliation on an already published research paper. Whether it’s joining a new institution, relocating to a different country, or transitioning to a different research group, it’s essential to ensure that your affiliations accurately reflect your current standing in the academic community. In this blog post, we aim to provide a comprehensive guide on how to navigate the process of changing affiliations in already published research papers.

Emphasizing the importance of adhering to publication policies and maintaining accuracy in scientific literature, this guide will walk you through the step-by-step process of correcting affiliations. We’ll explore how to initiate the correction process, gather the necessary documentation, and interact with journal publishers in a professional manner. Furthermore, we’ll touch upon considerations for more substantial changes and address the significance of updating personal profiles and notifying indexing services.

By sharing insights and best practices, we hope to empower researchers to navigate the affiliation change process smoothly and responsibly. Ultimately, this blog post aims to contribute to the integrity and reliability of scientific literature, ensuring that affiliations accurately represent the journeys and contributions of researchers in the ever-evolving realm of academia.

Let’s delve into the intricacies of updating affiliations in published research papers, and equip ourselves with the knowledge to make necessary corrections with confidence and efficiency.

Introduction

Importance of understanding publication guidelines:, tips on where to find publication guidelines:, types of documentation for affiliation change:, advice on contacting the journal or publisher:, process of submitting a correction or erratum:.

• Journal's Role in Reviewing the Correction or Erratum:

Emphasizing the Need for Accuracy and Validity:

Importance of notifying indexing services:, informing indexing services:, advice on updating personal profiles:, request letter for affiliation change in published paper.

Research papers are the currency of knowledge dissemination, and the affiliations listed on these papers carry significant weight. Affiliations serve as a vital identifier, linking researchers to their respective institutions or organizations, and they play a crucial role in establishing credibility, recognizing contributions, and fostering collaborations within the scientific community.

When a research paper is published, the affiliations of the authors are essentially imprinted in time, forever associated with the findings and insights presented in the work. However, the journey of a researcher is dynamic, and circumstances can change over time. Researchers may find themselves faced with situations where their affiliations need to be updated in already published papers. These situations can arise due to a variety of reasons, such as career advancements, relocation to a new institution, or joining a collaborative project with colleagues from different organizations.

Imagine a scenario where Dr. Smith, an esteemed biologist, publishes a groundbreaking study on genetic mutations in cancer cells. The paper, which carries her former institution’s affiliation, receives widespread recognition and becomes a cornerstone in cancer research. However, a year after the publication, Dr. Smith accepts an enticing research opportunity at a leading medical centre. Now, with her scientific journey taking her to a new institution, she realizes the need to update her affiliation on the already published paper, ensuring that her latest work reflects her current professional standing.

In such cases, ensuring accurate and up-to-date affiliations is not only a matter of personal career progression but also a matter of scientific integrity. It’s crucial to maintain an accurate historical record of affiliations, as these affiliations provide valuable insights into the collaborative networks and institutional contributions that shaped the research landscape.

In this blog post, we aim to shed light on the significance of affiliations in research papers and why researchers may need to modify them post-publication. We recognize the challenges researchers might face when attempting to make such changes and the potential impact on their academic standing and future collaborations. To empower researchers in navigating this process, we will provide a step-by-step guide, offering practical advice on how to initiate and implement affiliation changes in published papers.

Whether you’re a seasoned researcher or a budding scholar, understanding the process of updating affiliations is essential for maintaining the accuracy and credibility of your scientific contributions. So, let’s embark on this informative journey and equip ourselves with the knowledge and tools to responsibly manage affiliation changes in the dynamic world of academic research.

I have written articles on the possible corrections an author may want to do to a research paper that is already published. Please visit the articles listed below for further details.

• “ 5 Proven Steps to Change Author Email Id in a Published Research Paper”
• “ How to Change Author Name on a Previously Published Research Paper? “
• “ 4 Easy Steps to Withdraw Author Name from a Research Paper “

How can I change my affiliation in a Published Research Paper?

Step 1: check publication policy.

Before embarking on the process of changing affiliations in an already published research paper, it is vital to familiarize yourself with the publication’s guidelines and policies regarding corrections and updates. Each journal or publication may have specific procedures and requirements for making changes to author affiliations, and understanding these guidelines is crucial to ensure a smooth and successful process.

Journal publications uphold rigorous standards of accuracy and integrity to maintain the credibility of scientific literature. Affiliation details play a significant role in establishing the author’s credibility, expertise, and institutional association with the research presented in the paper. Any changes to affiliations should be done in a manner that preserves the historical record of the paper while reflecting the most current and accurate information.

Let’s consider an example where Dr. Johnson, a researcher in the field of environmental science, published a paper on climate change with her previous institution’s affiliation. Due to her recent appointment as a faculty member at a renowned university, Dr. Johnson now wishes to update the affiliation on the published paper to reflect her current position. However, she is unsure about the correct procedure to follow.

• Journal Website : The publication’s website often contains a dedicated section titled “Instructions for Authors” or “Author Guidelines.” This section outlines the journal’s policies, including instructions on how to correct or update affiliations post-publication.
• Author’s Dashboard : If the paper was submitted through an online manuscript submission system, the author’s dashboard may provide information on how to request affiliation changes.
• Contact the Editorial Office : If the journal’s guidelines are not easily accessible, contacting the editorial office via email or phone is a reliable way to obtain the necessary information. Editorial staff members are well-versed in the publication’s policies and can provide guidance on making affiliation changes.
• Online Resources : Some journals have FAQs or online resources addressing common author queries, including how to correct affiliations. Check the journal’s website or relevant forums for any such resources.
• Publication Agreement : Revisit the publication agreement or copyright transfer form you signed during the submission process. It may contain provisions related to post-publication changes.

Example (Continued):

After some research, Dr. Johnson visits the journal’s website and locates the “Instructions for Authors” page. She discovers a subsection specifically addressing corrections and updates to published papers. Following the provided instructions, she prepares to contact the editorial office to initiate the process of changing her affiliation.

By understanding the publication’s guidelines and following the correct procedure, researchers like Dr. Johnson can navigate the affiliation change process with confidence, ensuring that their contributions are accurately represented in the scientific literature. Remember, each journal may have its own unique guidelines, so it’s essential to be diligent in locating and adhering to the specific instructions for the paper in question.

Step 2: Gather Documentation

Once you have familiarized yourself with the publication’s guidelines and determined the appropriate procedure for changing affiliations, the next crucial step is to gather the necessary documentation to support the affiliation change. Providing proper documentation is essential to validate the updates and ensure the accuracy and credibility of the revised affiliation.

• Official Letters from the New Institution : A formal letter from the new institution confirming your affiliation with them is one of the primary and most important documents. The letter should be on the institution’s official letterhead and signed by an authorized representative, such as the department head, dean, or human resources officer. The letter should include your name, the effective date of the affiliation change, your official title or position at the new institution, and any other relevant details.

Let’s consider Dr. Rodriguez, a postdoctoral researcher in the field of neuroscience, who recently accepted a position at a prestigious research institute. She now needs to update her affiliation on a published paper that was submitted during her previous postdoctoral position. To support the affiliation change, Dr. Rodriguez obtains an official letter from the research institute confirming her employment and new affiliation. The letter contains all the necessary details, including the effective date of the change.

• Employment Contract or Offer Letter : If your affiliation change is due to a new job or employment opportunity, providing a copy of your employment contract or offer letter can be valuable documentation. This document further substantiates the official nature of your affiliation with the new institution and reinforces the validity of the update.
• Acceptance Letters or Invitations to Collaborate : In cases where the affiliation change is the result of a collaboration with researchers from a different institution, you can include acceptance letters or invitations to collaborate as additional supporting documentation. These letters should clearly state the nature of the collaboration and your role in the project.
• Publication Agreement : Including a copy of the publication agreement or copyright transfer form you signed during the initial submission can serve as proof that you are an author associated with the paper.
• CV or Resume : While not a formal document for the affiliation change process, providing an updated CV or resume that includes your new affiliation can be helpful for the editorial office to cross-check and verify the change.

Having received the official letter from the prestigious research institute, Dr. Rodriguez is now ready to initiate the affiliation change process. She gathers all the relevant documentation, including the official letter, her new employment contract, and a copy of the publication agreement signed during the initial submission.

By compiling the necessary documentation, researchers like Dr. Rodriguez ensure that their affiliation change request is well-substantiated and meets the publication’s requirements for validation. Proper documentation adds credibility to the affiliation change, giving the journal’s editorial office confidence in implementing the updates accurately. Remember to provide clear and legible copies of the documents to avoid any delays or complications in the process.

Step 3: Contact the Journal or Publisher

After gathering the necessary documentation to support the affiliation change, the next step is to contact the journal or publisher to initiate the process formally. Professional and courteous communication is essential when reaching out to the editorial office to ensure smooth and efficient handling of your request.

• Locating Contact Information : Start by identifying the appropriate contact information for the journal or publisher. Most reputable journals will have a dedicated editorial office or a contact email specifically for author inquiries or corrections. You can typically find this information on the journal’s website, in the published paper, or in any communications you may have received from the journal during the review process.
• Compose a Clear and Concise Email : When drafting your email, be clear and concise in stating the purpose of your inquiry. Begin by mentioning the title of the published paper, the names of all authors, and the DOI (Digital Object Identifier) or any other identifying information of the paper.

Subject: Request for Affiliation Change – Paper Title: “Advancements in Neural Network Research”

Dear [Journal/Publisher Name],

I hope this email finds you well. I am writing to request a correction to the affiliation associated with the published paper titled “Advancements in Neural Network Research,” authored by [Author Names]. The DOI for the paper is [DOI number].

• Explain the Reason for the Affiliation Change : Briefly explain the reason for the affiliation change and attach the relevant supporting documentation. State the effective date of the affiliation change and provide a clear statement of the updated affiliation details.

As of [Effective Date], I have joined [New Institution Name] as [New Position/Title]. I kindly request to update my affiliation on the published paper to reflect this change accurately. Please find attached the official letter from [New Institution Name] confirming my affiliation with them.

• Express Gratitude and Professionalism : Show appreciation for the journal’s consideration of your request and maintain a professional tone throughout the email.

I understand that the editorial process involves careful attention to detail, and I genuinely appreciate your assistance in making this important correction. Should you require any additional information or have any questions, please do not hesitate to reach out to me.

Thank you for your time and attention to this matter.

Sincerely, [Your Name] [Your Current Affiliation]

• Attach Relevant Documents : Attach the supporting documentation, such as the official letter from the new institution, your updated CV, or any other documents requested by the journal’s guidelines.

Dr. Rodriguez drafts a professional email following the guidelines outlined above. She attaches the official letter from the prestigious research institute and includes her updated CV for reference. After thoroughly reviewing the email for clarity and accuracy, she sends it to the contact email provided by the journal.

By communicating professionally and providing all the necessary information, researchers like Dr. Rodriguez can ensure that their affiliation change request is handled efficiently by the journal’s editorial office. Remember to be patient during this process, as it may take some time for the journal to review and process the request, especially if there are other pending corrections or updates.

Step 4: Submit a Correction or Erratum

Once the journal or publisher has acknowledged your request to change the affiliation on the published paper and provided instructions for correction, it’s time to prepare and submit a formal correction or erratum. A correction is issued to rectify errors or inaccuracies in the published paper, while an erratum is used to address mistakes made by the journal itself.

• Identify the Corrected Information : Clearly state the specific changes that need to be made to the affiliations. Include the updated affiliation details, including the new institution’s name, department, address, and any additional information required by the journal’s guidelines.

The corrected affiliation for Dr. Johnson is as follows: Department of Environmental Science, Prestigious Research Institute, City, Country.

• Title the Correction or Erratum : Use a descriptive title that indicates that the document is a correction or erratum for the published paper. Include the paper’s title and any relevant identifying information, such as the DOI or publication date.

Correction to: “Insights into Climate Change Impact on Biodiversity” – DOI: [DOI number]

• Explain the Reason for the Correction or Erratum : Provide a concise explanation of the reason for the change in affiliations. Mention that the original publication had an outdated affiliation and that this correction aims to update and accurately reflect the author’s current institutional affiliation.

We are issuing this correction to update the author’s affiliation on the published paper to reflect her current position at the Prestigious Research Institute. The previous affiliation listed was based on her previous postdoctoral position.

• Reference the Original Paper : Include the full citation or reference to the original published paper that requires the correction or erratum. This will help readers and indexers connect the corrected version to the original work.

Original Paper: [Author Names]. (Year). “Insights into Climate Change Impact on Biodiversity.” Journal of Environmental Science, Volume(X), Page Range. DOI: [DOI number]

• Attach Supporting Documentation : Include the relevant supporting documentation that validates the affiliation change. Attach the official letter from the new institution or any other documents required by the journal’s guidelines.

Following the journal’s instructions, Dr. Johnson prepares the correction document. She includes the updated affiliation information, the title indicating the document as a correction, and a concise explanation of the reason for the change. Dr. Johnson references the original paper with its full citation and attaches the official letter from the prestigious research institute.

• Submit the Correction or Erratum : Follow the journal’s specific instructions for submission. Some journals may have a dedicated online platform for corrections or errata, while others may require submission via email.

Dr. Johnson submits the correction document, along with the required attachments, through the journal’s online submission system as per their guidelines.

By submitting a well-organized and clear correction or erratum document, researchers like Dr. Johnson ensure that the journal’s readership and indexing services have access to the accurate and updated affiliation information. This process upholds the integrity of the published scientific literature and ensures that researchers’ contributions are appropriately recognized with their current institutional affiliations.

Step 5: Review and Approval

After submitting the correction or erratum to the journal, the document undergoes a review process to ensure its accuracy and validity. The journal’s role in this step is essential as they act as gatekeepers of scientific integrity, maintaining the credibility of the published literature.

Journal’s Role in Reviewing the Correction or Erratum:

• Verification of Information : The journal’s editorial team carefully reviews the submitted correction or erratum to verify the accuracy of the requested changes. They cross-reference the provided documentation with the original publication and ensure that the updated affiliation information aligns with the supporting evidence.

In Dr. Johnson’s case, the journal’s editorial team compares the correction document with the original paper titled “Insights into Climate Change Impact on Biodiversity” to validate the affiliation change from her previous institution to the prestigious research institute.

• Adherence to Publication Policies : The journal’s editorial team ensures that the correction or erratum complies with the publication’s policies and guidelines. They confirm that the document follows the correct formatting, includes the necessary information, and adheres to ethical standards.

The journal confirms that Dr. Johnson’s correction document includes all the required elements, such as the corrected affiliation, a clear explanation of the change, and a reference to the original paper. They also verify that the supporting documentation provided by Dr. Johnson meets the journal’s requirements.

• Communication with the Author : If any discrepancies or questions arise during the review process, the journal’s editorial team may communicate with the author to seek clarification or additional information. Open communication helps ensure the accuracy and completeness of the correction or erratum.

The journal contacts Dr. Johnson to inquire about a minor formatting issue in the correction document. Dr. Johnson promptly addresses the matter, providing the necessary adjustments.

• Approval and Publication : Once the review process is complete, and the correction or erratum is deemed accurate and valid, the journal approves the document for publication. The updated affiliation is then published in a subsequent issue, either as a standalone correction or as part of an erratum section.

After conducting a thorough review and confirming the validity of Dr. Johnson’s correction document, the journal’s editorial team approves it for publication. The corrected affiliation of Dr. Johnson is scheduled to be published in the upcoming issue of the journal.

It is crucial to underscore that accuracy and validity are paramount when making corrections or issuing errata. The journal’s role in reviewing and approving such changes ensures that the scientific record remains reliable and up-to-date. By maintaining strict quality control measures, journals safeguard against potential inaccuracies and contribute to the integrity of the research community.

As researchers, authors, and readers, we share the collective responsibility to uphold the accuracy of published work. Collaboration between authors and journal teams in the correction process reinforces the commitment to transparent and accurate scientific communication. With these rigorous standards in place, the scientific literature continues to be a reliable foundation for advancing knowledge and shaping the future of research.

Step 6: Notify Indexing Services (if applicable)

After the correction or erratum has been approved and published by the journal, it is essential to notify indexing services about the affiliation change. Indexing services, such as PubMed, Web of Science, Scopus, and others, play a crucial role in organizing and providing access to the vast amount of scientific literature. Informing them about the affiliation change ensures that the updated information is accurately reflected in their databases, facilitating proper attribution and discoverability of the research.

• Accurate Attribution : Indexing services use affiliations to attribute research to specific institutions or organizations accurately. Keeping this information up to date is essential to ensure that researchers are credited appropriately for their work and that institutions receive proper recognition for their contributions.

When Dr. Rodriguez’s affiliation is updated to the prestigious research institute in the journal’s published correction, notifying indexing services like PubMed about this change ensures that her research contributions are accurately linked to her new institution in their database. This allows other researchers and institutions to recognize her affiliation with the prestigious research institute when accessing her publications.

• Discoverability and Accessibility : Correctly indexed affiliations help researchers and readers easily discover relevant literature from specific institutions or researchers. This enhances the accessibility and visibility of research from particular institutions or research groups.

If a reader searches for publications from the prestigious research institute, the correct indexing of Dr. Rodriguez’s research under her new affiliation will lead to more accurate and relevant search results, making it easier for readers to find her latest work.

• Research Evaluations and Rankings : Some institutions and funding agencies use publication records to assess research productivity and impact. Ensuring accurate affiliations is crucial for fair evaluations and rankings, which can influence funding decisions and institutional recognition.

The prestigious research institute’s ranking and reputation may be positively affected by the accurate affiliation indexing of its researchers, such as Dr. Rodriguez. This can lead to increased opportunities for research funding and collaborations.

Each indexing service has its own procedures for updating affiliations. It may involve contacting the indexing service directly, filling out a form, or following specific instructions on their website. Journals or publishers might also have direct communication channels with indexing services to facilitate such updates.

After the publication of the correction with Dr. Rodriguez’s updated affiliation, the journal’s editorial team takes the initiative to notify indexing services about the change. They ensure that the corrected information is communicated accurately to the relevant indexing databases.

By proactively notifying indexing services about affiliation changes, journals, researchers, and institutions contribute to maintaining the accuracy and integrity of research records worldwide. It also ensures that researchers receive proper recognition and that their contributions are accurately represented in the scientific community.

Step 7: Update Personal Profiles

After the affiliation change has been approved and published in the journal, it is crucial for the author to update their personal profiles to reflect the new affiliation. This step helps maintain consistency across various platforms and ensures that the author’s current institutional association is accurately represented in the academic community.

• Researcher Profile Websites : If you have a researcher profile on platforms like ResearchGate, Academia.edu , Google Scholar , or ORCID , log in to your account and update your affiliation information.

Dr. Smith, who recently changed her affiliation to a new university, visits her ResearchGate profile and updates the “Affiliation” section with her new institution’s details. This change is automatically reflected on her ResearchGate profile, which is viewed by researchers worldwide.

• University/Institution Websites : If your new institution hosts researcher profiles on its website, update your affiliation information there as well. This ensures that your profile is consistent with the official records of your institution.

Dr. Johnson, who is now affiliated with the prestigious research institute, visits the institute’s website and navigates to her faculty profile. She updates the “Affiliation” field on her profile page, providing her new position and affiliation details.

• Social and Professional Networking Sites : Platforms like LinkedIn are widely used for professional networking. Make sure to update your LinkedIn profile to reflect the correct affiliation, as this information is visible to potential collaborators, employers, and colleagues.

Dr. Rodriguez, now affiliated with the prestigious research institute, logs in to her LinkedIn account and edits her “Experience” section, adding her new position and affiliation. This update is visible to her connections and professional network.

• Publication Records : If you maintain a personal publication list on your website or other platforms, update the affiliation information for your published papers to match the corrected version in the journal.

Dr. Smith manages her personal website, where she maintains a list of her publications. She updates the affiliation for the published paper to reflect her new institution and provides a link to the corrected version of the paper on the journal’s website.

• Provide Links to the Corrected Paper : When updating your personal profiles, consider providing links to the corrected version of the published paper, especially if it is available online. This allows readers and colleagues to access the accurate and updated version of your work.

Dr. Johnson updates her ResearchGate profile and includes a link to the corrected version of her paper, “Advancements in Neural Network Research,” on the journal’s website. This way, readers who visit her profile can access the most recent and accurate information about her research.

By updating personal profiles with the correct affiliation and providing links to the corrected version of the published paper, researchers ensure that their professional information is current and consistent across different platforms. This contributes to establishing a reliable and accurate academic identity, allowing colleagues and collaborators to find and connect with them easily.

Subject: Request for Affiliation Change in Published Paper

I hope this email finds you well. I am writing to request a correction to the affiliation associated with the published paper titled “[Paper Title]” authored by [Author Names]. The paper’s DOI is [DOI number], and it was published in [Journal Name], [Volume], [Issue], [Publication Year].

I recently experienced a change in my institutional affiliation, and I wish to update the information in the published paper to reflect my current position. The correction is necessary to ensure the accuracy and credibility of the scientific literature and to properly credit my research contributions to the institution with which I am currently affiliated.

I kindly request to update my affiliation as follows:

Old Affiliation: [Old Institution Name], [Old Department], [Old City], [Old Country]

New Affiliation: [New Institution Name], [New Department], [New City], [New Country]

To support this affiliation change, I have attached an official letter from [New Institution Name] confirming my current association with them. The letter is on the institution’s official letterhead and is signed by [Name and Designation of Authorized Representative].

I assure you that the affiliation change has no impact on the content, results, or conclusions presented in the published paper. All co-authors have been informed of this request, and they fully support this correction.

Please let me know if you require any additional information or documentation to proceed with the affiliation change process. I am more than willing to provide any further details necessary.

Thank you for your attention to this matter. I greatly appreciate your cooperation in updating my affiliation in the published paper. I look forward to your positive response.

[Your Name] [Your Current Affiliation] [Contact Email] [Contact Phone Number]

The journey of academic research is one paved with innovation, collaboration, and growth. As researchers, our affiliations serve as critical milestones, connecting us to the institutions and organizations that shape our contributions to the scientific community. However, the dynamic nature of our careers can lead to situations where updating affiliations in already published research papers becomes necessary.

In this comprehensive guide, we have explored the step-by-step process of changing affiliations in published papers, emphasizing the importance of accuracy, transparency, and integrity. Understanding the publication’s guidelines, gathering the right documentation, and maintaining professional communication with the journal’s editorial team are the initial keystones to navigating this process.

We have witnessed the significance of notifying indexing services to ensure accurate records, enhance discoverability, and preserve the credit and recognition researchers deserve. Updating personal profiles with the correct affiliations reinforces a consistent and reliable academic identity, making it easier for colleagues and collaborators to connect and engage.

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What Is Affiliation in Research Paper?

H ave you ever heard of the term “affiliation” in a research paper? Do you know what it is and why it is important? Or, in other words, is “affiliation” important?

In today’s article, we examine every angle of Affiliation in research papers and discuss its importance and how Affiliation is listed and written.

If “What is affiliation in research paper?” is one of your concerns, stay with us to learn more about the other important element in conducting research: Affiliation.

Table of Contents

What Is the Meaning of Affiliation in a Research Paper?

In the research world, an affiliation is associated with a research institution , representing the organizational framework under which an author conducts their research.

It is crucial for scientific papers, particularly those published in Scopus/Web of Science-indexed journals. Affiliation serves as a means of identifying the institutional support and expertise that contributed to the research findings.

Where can you find the Affiliation in a research paper?

Author affiliation is usually listed in the research papers after the author’s name. Accurately presenting affiliations is essential for maintaining transparency and upholding the credibility of scientific publications . If you are looking for further importance of the Affiliation, look at the section below.

Why Are Affiliations Important in Research Publications?

Including your employer’s name indicates who controls research integrity since these institutions usually have review committees that authorize research, and it is the importance of Affiliation.

Due to the increase in collaborations among international authors, each author may have several affiliations in their articles.

Do you know what the role of Affiliation in research makes it essential?

In research papers, affiliations serve multiple purposes, such as:

1.    Identifying Institutional Funding

As mentioned above, affiliations indicate the institutions that funded and supported the research and allow readers to assess the resources and expertise that contributed to the findings.

2.    Presenting Authorizations

Demonstrating the author’s connection to the institutions by Affiliations lends credibility to their work and expertise.

3.    Enhancing Transparency

Accurate list affiliations will promote transparency and accountability in research and let the readers know the study’s methodology and findings.

After all this information, let’s find out how an author can list the Affiliation in a research paper.

How Do You List Your Affiliation in A Research Paper?

In the listing process, you must maintain some key points and follow the same rule. Although the method might differ in some journals, follow the journal’s preferred method (such as using the correct letters, numerals, or other symbols) and stick to the journal guidelines while listing the Affiliation.

Follow the steps below to write an affiliation on your research paper correctly:

• If you have worked in a school or university:
• Authors Name(S)
• Department or School Name
• University Name
• State, City, Country
• Email Address
• If you have worked in an institute or a company:
• Authors name(s)
• Research institute or company name
• State, city, country
• Email address
• If you have worked as an independent author:
• Freelance research or independent scholar

Here is the primary method that you can use to list your Affiliation in a research paper.

What Are the Consequences of Inaccurate Affiliation Reporting?

Publishing research under an inaccurate or false affiliation can be considered academic misconduct. This practice is misleading because it can misattribute funding responsibility or research ethics to the wrong institution.

It is important to note that publishing research conducted at one institution while currently affiliated with another is generally acceptable.

In this case, the author typically lists their Affiliation as the institution where the research was conducted, sometimes accompanied by their current Affiliation.

Sometimes, the affiliations may be left out due to their length or complexity. But do not be worried!

If the leading institution (where the experiments were conducted) is correctly listed, omitting other less relevant affiliations is acceptable.

Read More: LaTeX Code for Research Paper

In this part, you became familiar with the crucial role of affiliations in research papers, providing context for the author’s work and establishing credibility.

We also mentioned how to accurately list affiliations, which is essential for maintaining transparency and authenticity of your academic and scientific publications.

We hope the “What Is Affiliation in Research Paper” article has been informative. We want you to share your thoughts and insights on the importance of affiliations in research papers by commenting below.

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