good rental application cover letter

Rental Cover Letter: Sample Letter to Rent a House

rental cover letter to rent a house wanbridge.com

Do you really need a cover letter to rent a house? It might not be technically required, but writing a rental cover letter can be an excellent way to set yourself apart in a highly competitive market.

Consider this: they likely receive many applications when a landlord or property management team accepts new tenants. Millions of people apply to rent a house every year, which means that you could be up against dozens (if not more) of other applicants. But with a rental cover letter, you can make a positive first impression and potentially get a step ahead of other renters.

This guide will cover how to write a cover letter for a rental application and even provide you with a rent letter example to help you get started.

Why Write a Rental Cover Letter

Usually, cover letters are reserved for job applications. You might include a cover letter with your resume to summarize your strengths, past professional experiences, and your best qualities. A cover letter aims to show why you deserve the job and what makes you unique in a pool of applicants.

Essentially, cover letters for rental applications serve the same purpose. However, instead of applying for a job, you’re applying for your future dream home.

Rental application cover letters are not required, but they can be an effective “extra step” that demonstrates that you’re serious about renting the property in question. Also, writing a letter to a landlord to rent the property can highlight exactly why you would be an ideal tenant.

Criteria Landlords Look For

When landlords and property management teams review home rental applications , they are looking for a few key criteria:

Credit history
Employment/employment history
Rental history
Background check

These criteria help landlords decide whom to pick to rent the property because they paint a picture of who a tenant is, whether they’re likely to pay rent on time and if they’ll be a considerate tenant and neighbor. With a rental cover letter, you can go one step further and share this information in your own words.

What to Include in a Rental Cover Letter

So, what goes in a rental application cover letter? There are no hard and fast rules, but here are some good guidelines.

Summarize Your Employment History

A landlord is far more likely to rent to someone with steady employment – they need the tenant to be able to pay rent every month.

So, sharing more information about your current employment and past positions can give you a boost. For example, highlighting that you’ve been in your current position for many years shows that you tend to be reliable and responsible.

Share Your Hobbies

It might be surprising to see this one on our list, but your hobbies can turn your application from a piece of paper into a story about an actual person – which is a big plus. It’s always a good thing when the landlord can feel like they’re getting to know you.

Talk about how you’ll plan to spend your off time in the community; for example, maybe you’ll be taking your family to swim at the private neighborhood pool.

Discuss Your Thoughts on What Makes a Good Neighbor

Your potential new neighbors are hoping you’ll be a friendly, conscientious neighbor, but so is your landlord. Landlords don’t want to deal with conflict caused by a troublesome tenant. Instead, they’re aiming for a smooth, drama-free situation.

You can briefly cover what you think it means to be a good neighbor and how you’ll bring those qualities to your new home.

Explain Why You Want To Live in This House

A tenant who truly cares about the property and community is bound to be a good tenant, especially compared to one who may be indifferent about the home.

Try to share specific examples of why this house and neighborhood is your ideal home. For example, you might discuss the local preschool where your child will be enrolled, a nearby park you envision spending time at, or any personal reasons.

Sample Letter to Rent a House

Here’s a handy cover letter template for a rental application to make the writing process as easy as possible.

(Your name) (Address) (City, State ZIP Code)

(Landlord or property manager name) (Address) (City, State ZIP Code)

Re: (Your name) Rental Application Cover Letter for (Address or property name)

Dear (Landlord name),

My name is (Your name), and I’m writing to you to express my interest in the home at (address or property name). I would love to live in this place because (reasons you want to rent the property).

I currently am a tenant at (current address) but am ready to move because (reason for moving).

My hope in writing this letter was that it would help you get to know me a little better and show you why I’m an ideal tenant for this rental home.

(Highlight of employment history)
(Highlight of rental history)
(Something about your hobbies or interests)
(Note about how you’ll be a good neighbor/tenant)
(Quote from a reference)

I’m committed to being a respectful, reliable tenant and a good neighbor, who will pay my rent on time, care for the property and communicate with you whenever needed.

Please feel free to contact my references or me personally with any questions or concerns.

Thank you for your time and consideration,

(Signature) (Printed name) (Email address) (Phone number)

Look into Build-to-Rent Homes by Wan Bridge

Before you write a letter to rent a house, you need to find your dream property first. With build-to-rent communities designed to fit the tenant’s needs, Wan Bridge has created new homes for rent in Dallas , Austin , and Houston .

Contact our team today for more information about our communities and how to apply to become a resident.

Image Credit: sommart sombutwanitkul / Shutterstock

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How to write a great cover letter for a rental application

Renting a great apartment in Australia can be challenging. And this makes the competition for available spaces a lot tighter. An essential part of the application process undertaken by prospective tenants is writing a great cover letter.

A cover letter for tenants is just like cover letters for job applications. Yes! That's why it sounds so familiar. The goal of a cover letter is to present the tenant in the best light to the landlord. The cover letter summarises all of the crucial facts and details in the application, demonstrating why someone would be a good tenant.

When writing a cover letter, there are several factors, but the best one might be sufficiently answering the all-important question house owners ask, ""Why is this property right for you?"". Essentially, they want to see good reasons why the tenant thinks the property is a right fit for them. After all, it's a lot more than a casual decision.

What should a cover letter include?

There are a variety of metrics or boxes required to tick when writing a winning cover letter.

A cover letter should be addressed to the person in charge of the tenancy and include the following information:

Data about the applicant

Some information about their hobbies and lifestyle

Working background and other personal information

Tenants should also describe why they're moving and think they'd enjoy the property. Make sure to include the property's exact address.

You also need to show you understand your obligations as a tenant and why you believe you would make an excellent fit for the landlord's home - adding photographs can build a personal connection between the property manager and the intending tenant. Putting a face to the profile helps make the information real.

Michelle Wilde, the principal of Stella Property in Queensland, an experienced professional in the business, states that applicants must demonstrate that the prospective tenant can pay on time, be responsible, and care for the property. ""If a renter has had a problem or disagreement with a former property manager, it is the biggest red flag"".

Why is this property right for you?

On many application forms, tenants are asked to respond to a basic question: ""Why is this property appropriate for you?""

The key is to get personal about your answer. An answer genuinely enveloping how you feel about the property would resonate better with the property manager than an answer that sounds robotic and cliche. Also, remember not to get carried away; the letter should remain as formal as possible.

Furthermore, this question is a method for candidates to talk frankly and honestly about why they desire the property. It is a one-shot chance to pitch to the property manager, so it's important to convey your feelings as accurately and convincingly as possible.

Trish Mewett, a Jim's Real Estate franchisee, advised potential renters to talk passionately about how the home fits into their lives. ""Speak from the heart, but don't go overboard to the point where it seems implausible, since this may put managing agents off your application.""

Example of a cover letter for a rental

Here's an example of a good cover letter.

—------------------------------------------------------------------------------------------------------

(Applicant current address)

(City, postcode)

(Phone number)

(Agent name)

(Agent address)

Subject; Application cover letter for (address of property)

Dear (name of property manager or landlord)

My name is (applicant name), and I would like to formally apply for the rental property at (address) as advertised at (URL).

I previously lived at (address) for (amount of time) and paid (amount of weekly) rent. Before that, from (start date) to (end date), I lived at (address). Both properties were rented, and I have included my previous landlords as references in my attached application.

I work (full-time/part-time) and earn (amount) weekly, so I am more than able to cover the (amount) weekly rent. I have been employed for (time period) and consider my employment status as secure, and myself to be financially buoyant.

I crave the opportunity to bring more ease into my life, so I'm particularly interested in this property because of the nearby amenities, proximity to public transport and easy commute to my workplace.

I am quiet, reserved and respectful of others' privacy and have always had good relationships with my previous landlords, who are very happy and readily available to speak to that.

My reserved demeanour doesn't stand in my way of being a great neighbour, and although I enjoy socialising every now and then, I like my home to be a peaceful place.

I have included the rental application and all relevant identification documents along with my cover letter.

I'm looking for a stable tenancy and hope you will consider my application favourably. If you have any concerns or questions, please do not hesitate to contact me.

(Applicant signature)

(Applicant name, typed)

(Applicant phone number)

(Applicant email address)

Rental application cover letter Tips to standout

Property manager discussing a document with a potential tenant for a residential property

12 Jun 2023
By James Price

Rental application, Cover letter, tips

A cover letter is a crucial aspect of your rental application process, as it gives you the opportunity to make a positive first impression on the property manager or landlord, also known as the lessor. It showcases your personality, work history, and lifestyle.

A cover letter can greatly impact the decision on whether you are given the tenancy. In this article, we will provide you with valuable tips on how to write an outstanding rental cover letter that will help you stay a step ahead of the crowd.

What is a cover letter for a rental property?

A cover letter for a property available to rent, also known as a renter cover letter, is a document that accompanies your application for the property, explaining why you would make a great tenant.

This letter serves as an introduction to the lessor and gives you the chance to showcase your personality, work history, and lifestyle. A well-written renter cover letter can help you get a step ahead of the competition and increase your chances of being approved for the property you desire.

Why do I need a renter cover letter?

A renter cover letter is an excellent way to make a positive first impression and demonstrate your professionalism to the lessor. It's the perfect way to introduce yourself and your suitability for the rental.

Advantages of a cover letter

By including a cover letter, you are showing that you are taking your application for the rental home or apartment seriously and are willing to go the extra mile to secure your desired property. This can set you apart from other renters and increase your chances of being approved. There can be a lot of prospective tenants, especially in a competitive market, making it crucial to stay a step ahead in any way you can.

Who reads a rental cover letter?

Home rental applications are typically read by a property manager or lessor who is responsible for screening potential tenants and making decisions on who to rent to. This person will evaluate your renter cover letter and ultimately decide if you are fit for the property.

Is there a criteria lessors look for?

Yes, there are certain criteria that property managers and landlords look for when evaluating applications from potential renters. Some of these include:

· Stable employment status and history

· No history of eviction

· No criminal record

· Ability to pay rent on time each month

· Positive rental references

By including this information in your application, you can demonstrate to the lessor that you meet their criteria and would make a responsible and reliable tenant.

Things to include in your rental cover letter

1. Introduction: Start your cover letter by introducing yourself and your reason for applying for the rental property.

2. Lifestyle: Provide a brief description of your lifestyle and why you are looking to move. If you are planning on sharing the house with family or housemates, introduce them as well.

3. Employment History: Summarise your past occupations, including your current job and how long you have been in your current position. This will demonstrate your stability and ability to pay rent on time.

4. Hobbies: Share your hobbies and interests. This can help the lessor get to know you on a personal level and can set you apart from other applicants.

5. Thoughts on Good Neighbors: Discuss your thoughts on what makes a good neighbor and how you plan to be an active member of the community.

6. Rental References: Provide the names and contact information for at least two previous lessors who can provide a positive reference for you as a tenant.

How to format a rental cover letter?

Like most application forms, following a clear and concise format can help leave a lasting impression. When writing a rental cover letter for a rental application, it is important to present yourself in a professional and organised manner. Start by including your contact information, followed by the date and the lessors information. Be sure to use a clear and legible font, such as Arial or Times New Roman, in a font size of 12 points.

In the first paragraph, introduce yourself and state the reason for your letter. Mention the specific property you are interested in and what about the property appeals to you.

In the second paragraph, highlight your job history, including your current position and how long you have been employed there. If you have any relevant work experience, such as property management or customer service, be sure to mention it.

In the third paragraph, discuss your hobbies and interests and how they fit in with the community you are applying to live in. For example, if you enjoy outdoor activities and the property you are applying for has a pool, mention that you look forward to spending time by the pool with your family.

In the fourth paragraph, discuss what you believe makes a good neighbor. Explain that you value a peaceful and respectful community and that you take pride in maintaining your living space.

In the final paragraph, include any rental references you have, including previous lessors and you have any personal references, such as friends or coworkers, who can speak to your character. Feel free to include them as well.

When concluding your cover letter, thank the property manager or landlord for considering your application and express your eagerness to hear back from them. Be sure to sign your name in ink, and include a copy of your application for the property.

Tips for writing a winning rental cover letter

1. Customise your rental cover letter: Each application is unique, so it is important to tailor your letter to each property you are interested in. This will show that you have taken the time to research the property and that you are genuinely interested in becoming a tenant.

2. Use a Professional Tone: Make sure to use a professional tone when writing your cover letter. Avoid using slang or overly casual language. Address the lessor by their proper title, such as Mr. or Mrs., and use proper punctuation and grammar throughout the letter.

3. Showcase your personality: While it is important to be professional, don't be afraid to showcase your personality and let your character shine through. This can help the lessor get to know you on a personal level and can set you apart from other applicants.

4. Be concise: Keep your cover letter short and to the point, focusing on the most important information. Aim for around 200-300 words, and avoid repeating information that is already included in your application.

5. Showcase your Responsible Nature: Landlords and property managers want to rent to tenants who are responsible, trustworthy and reliable. Highlight your responsible nature by discussing your previous rental experience, any positive feedback from previous lessors, and your ability to pay rent on time.

6. Explain Your Personal and Professional Goals: Lessos wants to rent to tenants who have a stable and long-term plan. Explain your personal and professional goals in your cover letter, and how renting the property fits into your long-term plans. This can give the lessor confidence that you will take care of their property and stay for a longer period.

7. Offer to Provide Additional Documentation: Offer to provide additional documentation such as employment contracts, pay stubs, and bank statements to support your application. This shows that you are proactive and willing to go the extra mile to secure the rental.

8. Close the Letter on a Positive Note: End your cover letter on a positive note by expressing your gratitude for the opportunity to apply for the rental and your excitement about the potential of living in the property.

9. Proofread and Edit Your Cover Letter: Before submitting your letter, make sure to proofread and edit it for grammar, spelling and formatting errors. A well-written and professional letter can help you stand out from other applicants and increase your chances of securing the rental.

Additional tips for securing the rental property

1. Follow Up with a Phone Call

After submitting your rental application and cover letter, follow up with a phone call to the lessor to inquire about the status of your application. This shows that you are interested in the property and that you are proactive in your search for a new home.

2. Be Prepared for an Interview

If your cover letter and application are well received, you may be asked to come in for an interview. Be prepared to discuss your employment history, lifestyle and other relevant information in detail.

3. Ask Questions During the Interview

During the interview, be sure to ask the landlord or property manager any questions you may have about the property or their expectations for tenants. This shows that you are engaged and interested in the rental process.

4. Follow-Up After the Interview

After the interview, follow up with a thank you note or email to the landlord or property manager. This will help keep your application at the forefront of their mind and show that you are still interested in the property.

5. Know Your Rights as a Tenant

It is important to familiarise yourself with your rights as a tenant, including your right to privacy, the right to a safe and habitable living environment, and the right to access certain amenities, such as a swimming pool or laundry facilities.

6. Be Patient

The rental process can take time, so be patient and keep your options open. If you are not selected for the property you applied for, don’t be discouraged. Keep searching for other properties and continue to improve your application materials to increase your chances of success.

First impressions count and a well-written cover letter can be the key to securing the perfect apartment or house. By showcasing your personality, providing a detailed employment history, and highlighting your interests and values, you can set yourself apart from other applicants and increase your chances of landing the rental. Remember to be professional, thorough, and patient, and you will be well on your way to finding your dream rental.

Are you planning on moving into a property with pets? Read about the laws regarding pets in rental properties here . Have another question relating to property managers? Search your query through our extensive library here .

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How to write a rental application cover letter – sample template included, why a cover letter.

Whether you’re eyeing a cozy apartment in a bustling city or a charming house in a quiet suburb, your rental application cover letter could be the golden ticket to securing your dream place.

Let’s dive into how you can craft a cover letter that not only showcases your best self but also puts you at the top of the landlord’s list.

Think of your rental application cover letter as your personal pitch. In markets where the demand for homes far outstrips supply, this letter is your chance to show why you’re not just another applicant, but the perfect tenant. It’s all about making a memorable first impression that convinces the landlord you’re the right fit for their property.

What to Include in Your Cover Letter

Your cover letter should be a blend of personal insights and key information. Here’s what to highlight:

Personal Introduction : Start with a brief introduction of who you are and why you’re moving. This helps the landlord get to know you right off the bat.
Employment and Financial Stability : Mention your job and hint at your financial capability to pay rent on time. Landlords love stability!
Lifestyle and Habits : Share a glimpse of your lifestyle and hobbies. If you’re a quiet bookworm or a weekend gardener, let them know. It paints a picture of you as a tenant.
Why This Property? : Dive into the reasons you’ve fallen for the property. Is it the leafy neighbourhood, the pet-friendly policy, or proximity to work? This shows you’re genuinely interested.
Your Qualities as a Tenant : Highlight your qualities, like being clean, quiet, and respectful. If you’ve got a green thumb or are handy around the house, mention that too.

The Power of Personalisation

Don’t just copy and paste a generic template. Tailor your cover letter to each property you apply for. Landlords can spot a generic letter a mile away, and personalisation will show you’ve put thought and effort into your application.

Stand Out with Specifics

Tell a Story : Share a brief, engaging story about why the property caught your eye or how it fits into your future plans.
Add a Personal Touch : If allowed, including a photo or a small personal detail can help the landlord remember you among a sea of applicants.
Be Professional but Friendly : Strike a balance between professionalism and showing your personality. You want to come across as reliable yet relatable.

Rental Application Cover Letter Template

Dear [Landlord/Property Manager’s Name],

I am writing to express my interest in the [Property Address] listed [where you found the listing]. As a [Your Job Title] at [Your Employer] with [Number of Years/Months] years of stable employment, I am excited about the possibility of making this property my new home.

The property stands out to me because of [mention one or two specific features or location attributes]. My lifestyle is [brief description, e.g., “quiet and active, with interests in cooking and outdoor activities”], aligning perfectly with what this home offers.

I have a consistent record of timely rent payments and maintaining properties in excellent condition, as my references will attest. I am looking for a long-term lease and see [Property Address] as the ideal fit.

Thank you for considering my application. I am eager to discuss how I can be a great tenant for your property. Please feel free to contact me at [Your Phone Number] or [Your Email Address].

Best regards,

Final Touches

Proofread : Double-check for typos or grammatical errors. A well-written letter reflects your attention to detail.
Follow Up : Don’t be shy to follow up after submitting your application. A polite email or call can reinforce your interest.

Crafting a compelling rental application cover letter is your chance to shine in the competitive rental market. By blending personal insights with key information and adding a dash of charm, you’ll increase your chances of making a lasting impression.

Remember, this is more than just a formality; it’s an opportunity to stand out and secure your future home.

Rod Callaghan

I have 30+ years of industry experience working as a real estate agent, and I’ve been teaching and assessing real estate for 12+ years now. My goal is to find out what I can do to advance the business of all my clients.

How To Write A Rental Cover Letter

How to Write a Rental Cover Letter

In the rental market, especially within cities, good rental properties go fast. If you want a good deal on a good place in a good location, you have to do more than just be the first person to inquire. You have to be prepared to immediately view the property, fill out an application, and-most importantly-woo the landlord. Landlords want to feel safe leasing their property, which means you have to present yourself correctly. There's no better place to start than your inquiry cover letter. Your cover letter should establish three things:

Who you are. Make yourself a person whom the landlord can connect to. You might find yourself meeting important markers for the landlord, too. A landlord wants a responsible tenant who is going to care for the property and not tear it up. Therefore, you'll want to highlight the things that make you attractive: If you're a single family, that decreases the likelihood that people will drop off the lease. If you like to garden or tinker, that indicates you'll care for the property. Bring up the nature of your job so that the landlord knows you have a steady income, but also knows what kind of person you are and the things you enjoy.
Who you aren't. If you're young, if you're applying in a group, if you're a musician, if you have a dog-any of these qualities may be potential red flags to a landlord. Therefore, make sure you address your potential downsides directly and assuage fears about who you might be. If you're four young college students, lead with, "We are all gainfully employed and none of us enjoy loud music or large parties. We prefer to garden and play board games in our spare time." If you have a dog, be sure to talk about its good training and behavior. Put the fears to rest before they can crop up.
Financial and rental responsibility. Describing your stable job and income is a good start, but it's also worth it to mention how responsible you are. A line such as "I always pay my bills on time and I have never been evicted from a rental" notifies the landlord that you are on the ball and that you know how important responsibility is.

Index of Cover Letter Examples

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How to Make Your Rental Application Stand out

It can be difficult to land a rental apartment that meets all of your needs, especially with competition for rental properties on the rise . You may struggle with your credit score, lack a rental history or face other challenges that make it difficult to find a rental home.

To make your rental application stand out, you’ll need to do more than provide all the right documents. You may also need to ensure you have a flawless online reputation and write a cover letter highlighting what makes you a good renter.

And you’ll need to be upfront and communicative with your potential landlord or property manager throughout the process. Here are our best rent application tips to help you stand out in today’s hot rental market.

Preparing your rent application

There are several ways you can make your rental application more attractive. Start with the basics, but do whatever you can to go above and beyond.

Get your documents together

An incomplete rental application can delay the process or result in other renters winning the apartment. Make sure to submit all the documents required by your potential landlord, including:

Application form with contact information such as your email and phone number
Guarantor information, if applicable
Pay stubs or bank statements
Driver’s license, state ID, passport, or green card
Social security number
Vehicle registration and insurance
Pet registration, or emotional support/service animal registration, if necessary
Renters insurance , if you have it
Payments for background checks and security deposits

Check your credit score

It can be difficult to rent an apartment with bad credit, so you’ll want to know your credit score upfront. You can check your credit score once annually on AnnualCreditReport . If you know your credit score isn’t good or you have no credit score, you’ll want to be proactive and honest about that. Explain why you have derogatory marks on your credit report, whether it’s divorce or credit fraud––sometimes, it can make a difference.

If you’re still finding that property managers are denying your application, talk to a trusted friend or family member about being your guarantor or co-signer. You can also offer to pay a few months’ rent in advance, or pay a larger security deposit .

Finally, you can discuss these options with your landlord to find out what makes the most sense for you.

Make sure your social media is spotless

Your potential landlord might Google you as a precaution to see if you’re a trustworthy person to have in their rental home. Sweep your social media pages to make sure there’s nothing that might put off a landlord. Things like pictures of alcohol, drugs, or lots of parties might make a landlord less willing to rent to you. Try Googling yourself and see what comes up.

Write a good cover letter

Writing in your own voice about why you like the rental house or apartment being offered and how you’ll be a good tenant will help you to stand out. It also gives you a chance to explain any parts of your application that you feel you need to clarify.

For example, if it’s your first time renting an apartment, you might explain that you’re a fresh college graduate. If you have an eviction on your record, you’ll need to explain the situation and what you learned from it.

Make sure to give plenty of warning about your pets

Landlords often don’t like pets. Damage, odor , dangers — the list of reasons goes on. This means that if you have a pet, it’s essential that you explain the situation ahead of time. If you have pet registration and training certificates, having those around can help show your landlord that your pet is obedient and won’t cause any damage. Some landlords have breed restrictions , too. One way to negotiate is to show your landlord that you’ll pet-proof your rental home .

Choose the right references

Include references from people who know you and like you. This could include asking a past landlord for a reference letter to your prospective landlord.

Your current landlord or previous landlords are always a good choice because they’ll be able to testify better than anyone that you’re a good tenant in a rental home. Your current employer or former boss can also identify traits that make you a good tenant.

They can confirm that you’re organized, amicable and punctual, for example.

Keep the right attitude and communicate throughout the process

You’ll want to be professional and positive when you engage with a potential landlord . Follow up promptly when they request additional documents, dress nicely to communicate that you care, and be as flexible as possible about move-in date and upfront payments.

If you don’t hear from your potential landlord, follow up about your application. The last thing you want is for an email gone astray to prevent you from getting tenancy in your dream rental home!

How to appeal to landlords

Beyond submitting a filled-out rental application with good references, it’s important to make a good first impression with your potential landlord and keep in touch throughout the process.

Be punctual and come prepared

Think of your first meeting with a potential landlord as a job interview. Dress nicely and put your best foot forward. Bring all your documents with you to showings, as you might be able to fill out the rental application on the spot.

Offer your talents

If you’re handy, good with yard work, or like to clean, these are good qualities to mention to your landlord. They’re especially great skills to have if you have to negotiate your lease . This way, your landlord knows that you might have something to offer on top of being a great tenant for their rental apartment. It’s an excellent way to set yourself apart from the pack, because other people won’t necessarily have these qualities.

Be honest and discuss concerns up front

If you know you have weaknesses as a renter, try to address them upfront. For example, speak to your landlord about why you have bad credit or no credit history , or attach a letter to your rental application explaining your situation. The important thing is that you bring up things like this at the beginning, rather than hiding them till the end.

Communicate, communicate, communicate

Show your landlord that you’re eager to be a good renter by being communicative. Your prompt responses will showcase your attentiveness. Checking in throughout the process will also ensure your rental application doesn’t fall through the cracks.

Find your dream apartment with Dwellsy

You don’t need to pay a real estate agent to find a rental home in your area. Narrowing down your options is as easy as applying a few filters with Dwellsy’s rental property search tool. Contact us today about your rental search, and when you find your dream rental home on Dwellsy, remember to make your rental application stand out.

Check out our other posts on Dwellsy’s blog , including our explanation of the difference between landlords and property managers .

Find your new rental home on Dwellsy and don’t forget to make your rental application stand out.

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6 cover letter tips for a winning rental application

Michael Gilbert

February 2022

Are you applying for a rental property? Most application forms will give you one free spot to write a cover letter. Don't stuff it up!

It's your chance to stand out and put the human element into your application.

After all, to this point, no machines have yet to approve a rental application. Humans do, so make yourself relatable.

How much do you love the property? Why?

Don't just say we like the outdoor area, be emotive. Explain why you are obsessed with the property.

Why is this important: The more you love the property, the more likely you'll care for the property and want to stay longer.

Tell them enough about you and your household to build an emotional connection with you.

Warning: Don't tell them your life story - just tell them enough. For example, don't tell them how many properties you have applied for, that's not relevant.

Why are you moving?

Rental managers want to know that you are suitable for the property and that your move makes sense. They want to create a story in their head about why this property is right for you. Knowing why you're moving is a critical element to putting the pieces together.

This might seem like micro managing your life but many people apply for properties because they are desperate, then later on move out because it's not right for them. No owner or manager wants this because it costs them money to find new tenants.

Tie it all together

If you think anything in your application may not make sense to someone reading it or put you in a negative light, mention it in your cover letter. For example, if you don't have proof of income because you have just started at your new job, say it in your cover letter, don't let them make up their own mind.

Sell sell sell

Sell yourself but don't be sleazy, desperate or waffle. Explain why and give any additional evidence to show you will pay the rent, look after the property and be easy to deal with. Just one or two quick liners might be enough.

Keep it as short as possible

It doesn't mean you need to keep it under 100 words, but you want every line to be relevant. So use the least amount of words to covey the above points.

Are you applying for a rental property? Most application forms will give you one free spot to write a cover letter. Don't stuff it up! These 6 tips will help you write a great cover letter that gets your application approved.

How to get approved for a rental property with a private landlord reference

As a real estate agent, if I could only do one thing when screening a rental property, I would ask the current agent...‍Would you rent to them again?‍If the answer is Yes! You're approved. Welcome to your new home.‍Note the keyword in that first sentence - 'agent'.‍Private landlord references come with a much lower weight than a reference from an agent.

How to get approved for a rental property by exploiting your renting experience

With a quick google, you will notice most articles on the web focus on helping you get approved for a rental property if you have no renting experience. Not this one. I will show you how to outshine your competition by taking advantage of your renting experience through a real estate agent.

Tips for a successful rental application

Learn what to write on a rental application and how to present yourself so you can stand apart from the crowd..

In this guide

7 tips to improve your rental application chances

1. be on time, 2. make a good first impression, 3. have rental references, 4. write a great cover letter for rental applications, 5. complete the rental application, 6. be honest, 7. follow up.

Applying for a rental property in a competitive market can be tough. Landlords and property managers will take a close look at prospective tenants and ask for a lot of personal information. You can boost your chances of success by making a strong rental application and making a good impression.

If you’re looking for a rental property in a popular suburb, odds are there will be a queue before the real estate agent even arrives. It can’t hurt to be near the front of that queue.

Most importantly, though, don’t arrive late. The real estate agent conducting the inspection is likely to have back-to-back inspections booked throughout the day. Don't be the latecomer that throws off their entire day’s schedule.

The real estate agent or landlord wants to find a tenant they can trust. And first impressions matter.

Introduce yourself to the real estate agent. Dozens of people will likely be filing through the property through the course of the inspection, and you don’t want to melt into the crowd.

Dressing the part can also help. You don't need to wear a suit and tie but dressing respectably can't hurt.

Finally, ask a question about the property. Be courteous and polite, of course, but engage the real estate agent with a question or two to stand apart from the masses and to show your interest in the property. This signals you're a serious applicant.

The importance of good references from prior landlords can’t be overstated. Real estate agents, property managers and landlords want to know you’ll be a reliable tenant, that you’ll pay your rent on time and that you’ll treat the property as if it were your own. Potential tenants who can’t prove this with a strong track record of rental history are at a significant disadvantage.

It should be noted that references from real estate agents or property managers carry far more weight than references from landlords. A landlord is not seen as a qualified professional, and could be a friend or family member.

Though not essential, it also can’t hurt to have references from co-workers, employers or former neighbours. Some agents will ask for this, especially if it's your first rental property.

What should you write on a rental application letter? It's quite simple: Write a few short paragraphs about who you are, what you do for a living and perhaps the reason for your move. If you’re applying as a group for a property you intend to share, briefly introduce each housemate. Be professional, but not so overly formal that your personality doesn’t shine through.

Give a brief rundown of your rental history, and make sure to mention any special circumstances such as pets. Even if you’re applying for a number of properties, it’s a good idea to specifically tailor each cover letter to mention features of the property that appealed to you.

Rental application cover letter samples

Having trouble coming up with a cover letter? Try using this sample letter as a template:

Dear Graeme,

It should go without saying, but filling in all the details on the rental application is essential. The more details you can provide, the better. This includes copies of all your identification documents, proof of income, pay history and proof of employment. Rental reference letters and contact information for your employer are a good idea too.

Most property managers will have standardised application forms on their websites, or they may require you to use 1Form, a free online rental application platform. 1Form is handy if you’re applying for a lot of properties, as it will pre-fill your details on subsequent applications. The 1Form application is very lengthy and detailed, but you only need to complete it once.

Rent.com.au also has a "renter resume" which is similar to 1Form. It allows you to create a personalised profile to use for rental applications.

Another way to make sure you’re prepared is to have money for the bond and a holding fee on-hand on the day of the inspection. A real estate agent is highly unlikely to accept your application on the spot, but knowing that you can pay the bond immediately upon acceptance is a big tick in your favour.

Don’t hide anything on your application or in your discussions with the real estate agent. Start off on the front foot by raising any issues that could be potential stumbling blocks.

Do you have pets? Put it in your cover letter, put it in your application and discuss it with the agent at the inspection (it’s also helpful to get references for your pets from previous property managers). Do you have a rough patch in your credit history? Be upfront about it and explain it to the agent.

If there will be a number of people living in the property, make sure they’re all at the inspection. Any details about your tenancy you try to hide are sure to come out eventually, and can lead to some pretty severe consequences if you’ve signed a lease under false pretences.

After you’ve attended the inspection and submitted your rental application, follow up with the real estate agent with a brief thank you email. Be pleasant and avoid coming across as impatient or pushy, but make it clear that you’re interested in the property. A courteous thank you note along with reiterating your interest in the property can help keep you top of mind as they consider applications.

Richard Whitten

Richard Whitten is a money editor at Finder, and has been covering home loans, property and personal finance for 6+ years. He has written for Yahoo Finance, Money Magazine and Homely; and has appeared on various radio shows nationwide. He holds a Certificate IV in mortgage broking and finance (RG 206), a Tier 1 Generic Knowledge certification and a Tier 2 General Advice Deposit Products (RG 146) certification. See full profile

More guides on Finder

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4 Responses

How can one write a good rental cover letter when they are unemployed?

When applying for a rental property, the property manager is looking for evidence that are going to be able to pay the rent and look after the property. If your application doesn’t give them any assurance in terms of your employment income, this would be a good place to describe other types of income you receive, to give them confidence in your ability to pay the rent. It would also be helpful to provide a reference from a previous landlord or property manager, confirming you’ve paid rent on time in the past.

Hope this helps!

How to get a rental when coming out of a long term domestic violence situation

You can contact Consumer Affairs Victoria on 1300 55 81 81 (Monday to Friday, 9am to 5pm). They can help and provide information for renters and rental providers. You can also visit this guide about renters’ rights and responsibilities in a family violence situation .

I hope this helps you.

Kind regards, Richard

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How to Make Your Rental Application Stand Out >

How to Make Your Rental Application Stand Out

Before you complete the application

One of the biggest mistakes you can make when it comes to your application is being unprepared. During the time you spend trying to gather necessary information and find good referrals, someone else can fill out an application and be approved. Or, in your haste, you might appear disorganized and make a bad impression. Don’t let that happen! Before you begin searching for that perfect rental , take these steps.

Gather your documents

When you apply, you’ll need to prove you are who you claim to be and you can afford to live in the rental property. That requires you to first provide a government-issued identification such as a driver’s license, state ID, passport or green card. Make sure the photograph is unquestionably you—if it you appear drastically different, find another form of identification—and the information on it doesn’t contradict the information you’ll be putting on your application.

You’ll also need current pay stubs, bank statements and last year’s filed tax return to prove you can pay your rent. If you are self-employed, the bank statements and tax return should suffice, but you may also want to be prepared with a statement from your current landlord stating you pay your rent on time.

To make things easier, scan these documents and have them available electronically. That way, you can easily forward them to the landlord or property manager when requested. Additionally, if you are going to have roommates, encourage them to follow your lead and prepare ahead of time, too.

Check your credit score

Someone, at some point in the process, will check your credit score. Be prepared. Pull your credit score for free at AnnualCreditReport.com , a site sponsored by credit reporting agencies Equifax, Experian and TransUnion. Scores range from 300 to 850. Anything above 700 is considered good credit while anything between 620 and 699 is average. Below 620 is considered bad credit.

Ideally, you want your credit score to be above 700, especially if you are competing against other people who want to rent the same property. However, you can raise a low score by paying off debt. (It will take a few months for your credit score to reflect your reduced debt, so if you have bad credit and can wait, consider postponing your move.)

Surprised by how low your credit score is? Review it carefully for inaccuracies, such as closed accounts being reported as open or the same debt being listed more than once. If you find an error, contact the credit reporting agency to dispute it. Similarly, review your personal information and report any discrepancies to the agency. Different addresses than the ones provided on your rental application, for example, could be a red flag.

Secure a guarantor

You don’t have to give up on your dream property if you have a low credit score or no credit score at all. Find a guarantor or co-signer, someone who will pay your rent if you don’t and cover any damages you leave behind.

Since a co-signer will also have to show proof of identity and the ability to pay the rent if you can’t, he’ll need to get his documents and information ready ahead of time, too.

Write a cover letter

A cover letter can help you stand out among a sea of other applicants. Write a professional, error-free letter telling a little about yourself, why you are moving and what you like about the property. It’s a good time to mention any pets (add obedience training certificates, immunization records and emotional support/service animal registration to your gathered documents pile), too.

Your cover letter should also address any potential issues, like a gap in employment or bad credit. Just be careful in the way you explain the situation. It’s okay to say your credit took a hit following a divorce, but don’t rant about how awful your ex is. Your application may stand out but probably not for the reasons you want.

Not one for writing? Make a video instead. You’ll want to address the same issues as above and be personable, just as you would in the letter. Before filming, test your audio quality and check your background. A messy living room or a pyramid of last night’s beer cans might be a turnoff to a landlord.

Line up your reference

You’ll need to have at least three references. Determine who would make a good reference, and reach out to them before you start filling out applications.

Obviously, some references are better than others. Your current landlord or property manager is probably the best reference you can have because they can answer questions about how you take care of the property and pay your rent. Another good option is your employer. Avoid listing your best friend from high school or your parents; their reference will carry little weight.

Overhaul your social media

What will the person reviewing your application find if they Google you or look up your social media accounts? Before you apply, comb through your social media pages and remove anything that might be a red flag to a landlord, including references to parties, alcohol and drugs and photos with messy rooms in the background.

On the application

What you include (or don’t) on your application can have a big impact on whether it stands out or is shuffled to the bottom of the pile. In addition, certain issues raise red flags on the application. Avoid them by taking the following steps.

Fill in the application completely. An incomplete application will raise eyebrows. If you can’t remember the information being asked for, you’re better off taking the application home and submitting it the next day.

Be truthful. Even worse than leaving something blank is providing incorrect information. For example, providing a wrong address could look like an attempt to hide your rental history. An incorrect job title could make the landlord think you’re lying about other information, too.

Provide landline numbers. Don’t leave the landlord wondering if they’re really talking to your employer or your best friend. Write down the company’s or current landlord’s main phone number.

Don’t lie about pets. Maybe you can avoid a pet deposit by saying you don’t own one, but sooner or later, your landlord will find out, no matter how hard you try to hide it. Be upfront. Show him your pet’s obedience training certificates, or ask your current landlord to testify to how well-behaved he is.

Follow up on your application

After you submit your application, it could be several days before you hear anything from the landlord or his property management company. Usually, you will hear from someone if they have questions or need follow up information. Always try to be helpful and pleasant. Reply as quickly as possible, and provide any requested information in a timely manner, the sooner the better.

If you haven’t heard anything within a few days, it’s okay to follow up. Just be polite and not overly pushy.

Moving to your new rental

Once your application is approved and you sign the lease, it’s time to start planning your move. To find the best moving company to help pack and move your belongings, check Moving.com’s extensive network of reputable and reliable movers. All relocation companies in our network are licensed and insured, so you can rest assured that the move to your new rental home or apartment will go smoothly

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Author: Teresa Bitler

Teresa Bitler has been covering moving, real estate, home improvement and home decor for more than 15 years. She enjoys writing articles about moving to specific cities, like Denver or Nashville, and what to expect when you get there. She also likes to write about home improvement and getting your home ready for a move. As a real estate investor, she wrote extensively for Personal Real Estate Investor. She has also written for Su Casa, US News & World Report and local publications about home improvement topics. Bitler currently lives in Phoenix, and although she’s moved too many times to count, she plans on staying put—at least for a while. View all posts by Teresa Bitler

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How to Write a Cover Letter For a Rental Application

Key takeaways: Highlight the responsibilities you have that show you are a dependable adult. Give specific reasons why you like the apartment eg. workplace accessibility, close to family etc. Attach all the necessary documentation in an orderly format. The less work you give the landlord, the higher your chances.

Securing a rental property is never easy, let alone in a rent crisis like the one we’re experiencing in Australia. With other tenants bidding higher rent, competition can be fierce. So, if you’re on the hunt for a house or an apartment for rent, a winning cover letter for a rental application is a must.

Merely submitting a rental application form will not be enough. Along with a verified identification (like your passport document number ), bank statements , and your personal references, you have to write a convincing rental application cover letter.

There are many templates for a rental cover letter that seek to stand out amongst other prospective tenants. But other rental applicants will also be using those templates for sure.

A different mindset in writing your cover letter for a rental application just might give you the edge. At the outset, don’t rely on templates but write your original rental cover letter thinking as if it’s a job application.

Whether it’s the first time you’re applying for a rental property or the 20th, read on for some rent application tips and renter hacks that will help you win over your landlord.

Rental Prices Are Soaring – Here’s What You Need to Know
How Much Can a Landlord Increase Rent?
Renters’ Rights: What You Should Know

What to include in a cover letter

When crafting a cover letter for a rental application, it’s best to direct it to the person in charge the lease. This letter should include:

A brief introduction of the prospective tenant.
Insights into their interests and pastimes including hobbies, club affiliations
An overview of their professional history and additional personal details.
It’s also beneficial for applicants to shed light on their r easons for relocating and their admiration for the specific property, ensuring the exact property address is mentioned.
Housemates and their ages, an important input if you have children
Pets (if any) and their description

Rental cover letter examples

Example #1: budget-conscious apartment in inner-city melbourne:.

Dear [Landlord name],

My name is [Your name] and I am writing to express my strong interest in renting the [Apartment number] apartment at [Building name and address]. I was immediately drawn to its [Mention specific features that appeal to you, e.g., modern kitchen, balcony with city views, etc.].

I am a [Your profession] with [Number] years of experience and currently work for [Your company name]. My annual income is [Your annual income]. I am a responsible and respectful individual with a clean rental history. I have lived in my current apartment for [Number] years and my previous landlord can be reached at [Previous landlord’s contact information] for a reference.

I am looking for a quiet and well-maintained apartment in a vibrant location like [Neighborhood name]. I am a tidy and considerate tenant who maintains a clean and respectful living environment. I am a non-smoker and have no pets.

I am available for a viewing at your earliest convenience and am flexible with the move-in date. Thank you for your time and consideration.

[Your name]

Example #2: Family home in a suburban area:

My name is [Your name] and I am writing on behalf of myself and my family to express our interest in renting the house at [Address]. We are a family of [Number] people, including [Number] adults and [Number] children aged [Ages of children].

We are currently living in [Current address] and have been there for [Number] years. We are seeking a larger home in a safe and family-friendly neighborhood like [Neighborhood name]. We were particularly impressed with the [Mention specific features that appeal to you, e.g., spacious backyard, proximity to schools and parks, etc.] of your property.

I am a [Your profession] and my partner is a [Partner’s profession]. We have a combined annual income of [Combined annual income]. We are responsible tenants with a clean rental history and excellent references. Our previous landlord can be reached at [Previous landlord’s contact information].

We are quiet and respectful neighbors who will take good care of the property. We are also mindful of noise levels and would adhere to any community regulations.

We are available for a viewing at your earliest convenience and are flexible with the move-in date. Thank you for your time and consideration.

Remember to personalize these examples further by:

Adding specific details about your lifestyle and interests.
Highlighting your strengths as a tenant, such as reliability, cleanliness, and respectfulness.
Proofreading carefully before submitting your application.

Create a good first impression on the application form

As in applying for a job, first impressions count . Put your best foot forward even when filling up an online rental application such as a 1form. This you can do when answering a “ why is this property right for you ” example question.

Whether it’s your first time renting or 20th, shine a light on your honest attributes . Always highlight that you’re a perfect match with the rental property also in the other vital information that has to be included a cover letter for the rental application.

You can emphasise this in your work background . For example, you can cite the proximity of the rental to your place of employment or its commuting advantage.

Personalise your rental application cover letter

In other words, it would be to your advantage over other rental applicants if you go beyond the standard details in your rental application cover letter. The cover letter should be part of the must-have documents you need to rent an apartment or house.

Including your photo in your cover letter for rental application, for instance, will enable the landlord or property manager to put a face on your wish to live in the property.

Adding group pictures of the other members of your household may also help in this regard.

Add links to your online profiles

Just like in a job application cover letter, it may be useful to add web links to your rental cover letter application. You will have to limit those links to not more than two or three.

The links that you may add should be those that will help the landlord or property manager decide that you’re a good fit for the property.

Consider, for instance, adding the web link of the company you’re working for. Providing access to your LinkedIn profile can also project how stable your current employment or career is.

Be extra helpful to the landlord or rental agency

Besides injecting personality to your rental cover application letter, you can go the extra mile too in being helpful to the landlord by indicating how long you expect to stay in the property.

In your rental cover letter application, make sure to indicate if your stay is short-term or long-term, and if possible, cite a specific time frame .

Providing this information in your rental cover letter might give you an edge over the other rent applicants. The specific time frame you provide will enable a landlord to better plan or manage tenancy in the property .

Harmonise the letter with the application form

In writing the rental cover letter, be sure that its contents match those in the rental application form you filed with the landlord or rental agency. You have to be very careful as well in filling up the application form at the outset.

Accomplish a winning rental application form just as you would in writing a cover rental application letter.

Be careful with your spelling, as misspelled words could lead to confusion in your cover letter rental application.

Consistency is the key here, especially if you have manually filled up a hard-copy rental form. Make sure your handwriting is readable.

Filling up the rental form quickly and submitting it promptly can also be an advantage over other prospective tenants. Submit the rental application form at once even if you are considering other rental properties or unsure of the rental property approval.

What’s important is you’ve thrown your hat into the ring and let the rental agency or landlord know you’re interested.

Documents you need in a rental application

In the rental cover letter, you can likewise reiterate your compliance with the submission of documents required in the rental application . Inform the landlord of a document that you may be lacking. Assure that its paperwork is in process and give the date when you expect to submit it.

Generally, these required rental application documents would include the following:

• Identification . This typically requires submitting a copy of government-issued IDs, such as a driver’s license or passport. The rental application form’s instructions will specify which ID or IDs are required.

• Rental history. This can be a copy of a previous rental agreement or proof of rental payments you’ve made previously.

• Previous bills. Copies of your past utility bills paid.

• Payslips or bank statements. These documents are needed as your proof of income.

• References . Usually, these are professional references, and the stronger ones you should get are the real estate agents or property managers whom you’ve worked with in your previous rentals.

Be honest and upfront in your cover letter

Speak from the heart and be forthright in your rental cover letter application. Indicate that you are willing to discuss and resolve any potential stumbling block that the landlord or property manager may cite.

Ensure that you’re laying your cards on the table and not hiding anything.

Express your willingness, for example, to bring along your housemates during the rental property inspection. If you have initially made contact with the property manager or landlord, thank them for accepting your rental application and follow it up without sounding pushy or impatient .

Just reiterate your interest and emphasise why this property is right for you. Additionally, you can also look up our examples of how to answer the ”please share a few details about your history as a renter’ question if it comes up in the application.

If you do this all successfully, it’ll up your chances and then you can move onto learning what happens after your rental application is approved .

Can I rent a house without a job?

Yes, you can rent a house without a job , but you want to make extra sure to show that you’re a responsible tenant from the first impression. These are the kinds of things you want to tell the landlord about yourself because you can’t show your financial stability through pay slips.

What are good reasons for moving from my last rental?

Your landlord may ask your reasons for moving on from your last rental, in which case you should present a clear and fair explanation.

Reasons like you’re moving closer to the office or to family are understandable. On the contrary, reasons like disputes with your former landlord may raise red flags.

Need help finding a home?

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Rental Application Cover Letter

Rating: 5 - 2 votes

This Rental Application Cover Letter can be used by one or more tenants that are applying to rent a residential property such as a house or apartment .

In today's competitive rental market, landlords are often overwhelmed with rental applications. Tenants need to make an effort to stand out from the pack, and landlords are on the lookout for tenants that are well organised and professional . A cover letter is the first thing the landlord will see , so it is important that tenants take the time to prepare a high quality cover letter. This document will help tenants to do that.

The letter allows the tenants to present themselves in a professional and appealing manner. It gives them the chance to summarise their situation such as in relation to employment and previous rental properties, and it also lets them list the various documents that they may be providing to the landlord (such as a Rental Application Form , references, copies of payslips, and credit checks).

How to use this document

In this letter, tenants can enter their crucial information such as their personal contact details and information about their employment or other sources of income . They can summarise their rental history and list all of the documents that they are providing to the landlord.

If they have rented properties in the past, then many tenants get their previous landlords to provide a reference using our Rental Reference document. These references can then be attached to this letter.

In addition, many landlords require tenants to prepare a rental application form using our Rental Application Form for Residential Property . This application form can also be attached to the letter. Even if the landlord has not asked for it, many tenants choose to prepare a rental application form anyway , as it helps their application to stand out and impress the landlord .

Tenants may also attach copies of some recent payslips , to show the landlord that they earn enough to cover rent.

Many tenants also obtain a credit report from a reporting agency such as Equifax , and attach a copy of this credit report with the letter.

Once the letter and other attachments have been prepared, the tenant can provide them to the landlord, either by email, post or in person. If the landlord uses a property manager, then they can be delivered to the property manager on the landlord's behalf.

If the landlord or property manager has specified a particular procedure that tenants should use to apply for the property, then tenants should follow this procedure. For example, some landlords have specific forms that they want tenants to fill out, or other specific information that they want tenants to provide.

Applicable law

Each state and territory also has its own legislation regarding residential tenancies.

Further information or legal assistance, particularly in relation to residential properties is available from consumer affairs offices, tenant unions or tenant advice services in each state and territory. Community legal centres may also provide assistance.

In some cases, real estate agents may be covered by the Privacy Act 1988 (Commonwealth) . For example, if they have an annual turnover of more than $3 million then they may be covered. Or if they opt-in to the Privacy Act 1988 (Commonwealth) then they will be covered. If the Privacy Act 1988 (Commonwealth) applies, then there will be restrictions in relation to what sort of information can be collected and how it should be handled. The Office of the Australian Information Commissioner provides further information.

How to modify the template

You fill out a form. The document is created before your eyes as you respond to the questions.

At the end, you receive it in Word and PDF formats. You can modify it and reuse it.

A guide to help you: How to Send a Letter

Housing and Property - Other downloadable templates of legal documents

Request for a Rent Payment Extension or Discount for Residential Lease
Rent Increase Notice
Letter to Neighbour About Nuisance
Letter to Request Return of Residential Tenancy Deposit
Tenant's Letter Giving Notice to End Tenancy
Rent Receipt
Late Rent Notice
Licence Agreement - Holiday Rental
Roommate Agreement
Rental Reference
Rental Application Form for Residential Property
Letter Offering Lease Renewal
Rent Reduction Notice
Letter Confirming Receipt of Deposit
Letter Refusing to Return the Deposit at the End of Tenancy
Tenant Maintenance Request Letter
Letter Reporting Hidden Defects in a Rented Property
Other downloadable templates of legal documents

Tenant Screening Tip: The Rental Application Cover Letter

by TVS | Feb 12, 2018 | Rental Forms

The rental application is a fundamental tool for landlords when it comes to finding the right tenants. But an application is only as good as the information contained in it. One way to obtain the best information — and weed out bad tenants — is for the landlord to attach a cover letter that explains the significance of the rental application.

Here are some tips for drafting the rental application cover letter:

Many property managers use a form letter or instruction sheet as a transmittal for the rental application. While this format looks official and sets a firm tone, using one of these forms is not always the most effective strategy.

Instruction sheets often are generic, with multiple check-off boxes. Not only is this confusing for the applicant, but it’s impersonal, which can discourage complete answers. Also, these forms can be intimidating. For instance, if the first line of the form is a list of all the personal documents the tenant must hand over, along with a demand for money, the applicant may become defensive. That resistance only encourages omissions and sketchy answers on the application, and turns off the best rental applicants. A letter format allows for a more personal, welcoming introduction, like:

“Thank you for your interest in the rental property located at 123 Main St. This is our rental application. Before you get started, let me explain how our process works.”

That makes the landlord’s subsequent demands more palatable — and less like a slap in the face.

The most important point to make in the cover letter is that the application is a legal document, and failure to provide complete and honest answers will be considered fraud. That can lead to the application being rejected, and may be a crime. Explain that the tenant will be asked to verify with a signature that the information is true and complete, and that each item will be verified. Warn the applicant that even if the application is approved, if it is based on false or misleading information, the tenancy may be terminated. This information should be one of the first things the applicant reads in the cover letter, and the applicant should read it before beginning to complete the application.

Explain that each adult occupant must complete a separate application based solely on that individual’s information.

Let applicants know they will be asked to consent to a tenant background check which will include a credit check, eviction and criminal histories, and confirmation of references. If the landlord cannot get in touch with the references, applicants must facilitate the reference process or the application may be denied. This will discourage applicants who were planning to bluff their way into the property by listing references who they know are unavailable.

Provide contact information and encourage the applicant to get in touch with any questions regarding the leasing process. Be approachable. Open communication will encourage truthful answers and sets the stage for a successful landlord-tenant relationship.

This post is provided by Tenant Verification Service, Inc. , helping landlords reduce the risks of renting with fraud prevention tools that include Tenant Screening , Tenant Background Checks , (U.S. and Canada), as well as Criminal Background Checks , and Eviction Reports (U.S. only).

Click Here to Receive Landlord Credit Reports .

Disclaimer: The information provided in this post is not intended to be construed as legal advice, nor should it be considered a substitute for obtaining individual legal counsel or consulting your local, state, federal or provincial tenancy laws.

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Letter Draft

Rental Application Letter to Landlord

In the competitive world of rental applications, crafting an impressive letter to the landlord can make all the difference. This crucial document serves as your introduction and sets the tone for your application. A well-written rental application letter can showcase your professionalism, reliability, and enthusiasm for the property.

To help you navigate this process successfully, I will share some effective strategies for writing a compelling rental application letter to a landlord. I will guide you through the essential elements, including how to highlight your strengths, address any potential concerns, and make a positive impression.

With over a decade of experience as a writer, I have witnessed firsthand the power of a well-crafted rental application letter. I have seen how it can transform an ordinary application into an exceptional one, increasing your chances of securing the desired rental property. Join me as we delve into the art of writing a rental application letter that will leave a lasting impact on landlords.

Sample of a Rental Application Letter to Landlord

Dear [Landlord’s Name],

I am writing to express my interest in renting the property located at [Address]. I have been searching for a new rental for some time and believe that this property would be a perfect fit for my needs.

I am a responsible and reliable tenant with a strong rental history. I have never been late on rent and have always maintained my previous rentals in good condition. I am also respectful of my neighbors and am not a smoker.

I am employed full-time as a [Your Occupation] and earn a monthly income of [Your Income]. I have been with my current employer for [Number] years and have a stable job history. I am also financially responsible and have a good credit score.

I am a clean and organized person and am looking for a rental that is well-maintained and in good condition. I am also willing to pay a security deposit and first month’s rent upfront.

I am available to move in on [Move-In Date]. I would be happy to provide you with any additional information that you may need.

Thank you for your time and consideration.

[Your Name]

How to Write a Rental Application Letter to Landlord

Writing a rental application letter to a landlord is an important step in securing your dream home. Here’s a comprehensive guide to help you craft a compelling letter that will make a positive impression:

1. Start with a Formal Introduction

Begin your letter with a formal salutation, addressing the landlord by their full name or title. Clearly state your intention to apply for the rental property and provide the address of the property you’re interested in.

2. Highlight Your Qualifications

Provide a concise summary of your qualifications that demonstrate your suitability as a tenant. Mention your employment status, income, credit history, and any previous rental experience that showcases your responsible behavior.

3. Express Your Interest and Motivation

Explain why you’re interested in renting the property and what drew you to it. Express your enthusiasm and highlight any unique qualities or amenities that particularly appeal to you.

4. Provide Personal and Professional References

Include a list of personal and professional references who can attest to your character, reliability, and financial stability. These references should be individuals who have known you for an extended period and can provide a positive assessment of your conduct.

5. End with a Call to Action

Conclude your letter by reiterating your interest in the property and expressing your eagerness to schedule a viewing or provide additional information. Thank the landlord for their time and consideration, and sign the letter with your full name.

Tips and tricks about Rental Application Letter to Landlord

When you’re looking for a new place to live, one of the most important steps is writing a rental application letter to the landlord. This letter is your chance to introduce yourself, explain why you’re interested in the property, and convince the landlord that you’re a responsible tenant.

Here are seven tips for writing a rental application letter that will get you noticed:

Start with a strong opening paragraph. Your opening paragraph should grab the landlord’s attention and make them want to read more. Introduce yourself, state your interest in the property, and briefly explain why you’re a good fit for the rental.
Be specific about your qualifications. In the body of your letter, be sure to highlight your qualifications as a tenant. This includes your rental history, income, and employment status. You should also mention any other relevant information, such as your pet ownership or smoking habits.
Be professional and courteous. Your rental application letter should be written in a professional and courteous tone. Avoid using slang or informal language, and be sure to proofread your letter carefully before submitting it.
Keep it concise. Landlords are busy people, so they don’t have time to read long, rambling letters. Keep your letter to one page, and make sure it’s easy to read and understand.
Include a cover letter. In addition to your rental application letter, you should also include a cover letter. Your cover letter should be a brief overview of your qualifications and why you’re interested in the property. It’s also a good place to include any additional information that you didn’t have room for in your letter, such as your references.
Follow up. After you’ve submitted your rental application letter, be sure to follow up with the landlord. This shows that you’re interested in the property and that you’re serious about renting it.
Be patient. It may take some time for the landlord to process your application and make a decision. Be patient and don’t give up if you don’t hear back right away.

By following these tips, you can write a rental application letter that will help you get noticed and land the property you want.

FAQs about Rental Application Letter to Landlord

What should i include in a rental application letter to a landlord.

A rental application letter to a landlord should include your personal information, such as your name, contact information, and employment history. It should also include information about your rental history, such as your previous addresses and the names and contact information of your previous landlords. Additionally, you may want to include a personal statement explaining why you are interested in renting the property and why you would be a good tenant.

How can I make my rental application letter stand out?

There are a few things you can do to make your rental application letter stand out from the crowd. First, take the time to write a well-written and error-free letter. Second, be sure to tailor your letter to the specific property you are applying for. Third, include a strong personal statement that explains why you are interested in the property and why you would be a good tenant.

What are some common mistakes to avoid in a rental application letter?

There are a few common mistakes to avoid in a rental application letter. First, avoid making any false or misleading statements. Second, avoid being negative or complaining about your previous landlords. Third, avoid including irrelevant information. Finally, be sure to proofread your letter carefully before submitting it.

What is the best way to follow up on a rental application letter?

The best way to follow up on a rental application letter is to call the landlord a few days after you submit it. This will show the landlord that you are interested in the property and that you are serious about renting it. If you do not hear back from the landlord after a few days, you can try sending a follow-up email.

What should I do if my rental application is denied?

If your rental application is denied, there are a few things you can do. First, try to find out why your application was denied. Once you know the reason, you can take steps to address it. For example, if your application was denied because of your credit score, you can work on improving your credit score. You can also try contacting the landlord and explaining your situation. In some cases, the landlord may be willing to reconsider your application.

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The Renter Cover Letter Toolkit

April 7, 2022

The affordable rental housing crisis in Ontario has forced many people to compete for the few places they can afford. Renters shouldn’t be forced into such situations, but many wonder how to make their rental application stand out. One way to do this is by including a renter cover letter with your application.

Before writing your renter cover letter, it’s important to understand how some information that you provide could be used to discriminate against you, potentially leading to a rejection of your rental application.

To help avoid discriminatory outcomes, the Canadian Centre for Housing Rights (CCHR) has developed this toolkit, including two cover letter templates, to help you put your best foot forward, while avoiding some of the pitfalls that can impact your rental application.

What a renter cover letter is and why it can help.
Types of information landlords are allowed to request from prospective tenants .
Types of information that could lead to a discriminatory outcome.
What to do if you are asked discriminatory questions.
Types of information that you may want to include or exclude from your letter.
Two renter cover letter templates

1. What a renter cover letter is and why it can help

A renter cover letter is a way to introduce yourself to a landlord, and to tell them what makes you the tenant they should consider.

Our sample letters outline the types of information that landlords often request from prospective tenants, as well as some helpful information that you may want to provide to help your application stand out:

Contact information

Your rental objective
Information about yourself

Rental history and references

Credit history

Proof of income

Unfortunately, there are very few affordable rental homes in Ontario for those living on lower incomes. Many renters are forced to compete with one another for the few places they can afford. Renters should not be forced into such situations, and the long-term solution is for our governments to solve the housing crisis and provide more deeply affordable housing options.

In addition to a lack of affordable housing, discrimination in housing is also unfortunately still present in Ontario. Sometimes, landlords’ or property managers’ prejudices can lead them to deny an apartment to a household inappropriately.

It is important to note that a cover letter will not change discriminatory behaviours or systemic discrimination. Ending discrimination on a systemic level requires cultural shifts in attitudes and better legal protections.

In the meantime, as we work to bring about systemic change, CCHR has designed this renter cover letter toolkit to help you put your best foot forward, while potentially avoiding some of the pitfalls that can impact your application to rent. You should consider our templates as rough guides which should be personalized with the information you are comfortable providing.

2. Types of information that landlords are allowed to request from prospective tenants

The Human Rights Code prohibits discrimination on many grounds, and it also provides rules on what a landlord is allowed to ask a renter about, with the aim of reducing discrimination.

The Code makes it illegal for landlords and property managers to discriminate against renters on the grounds of race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, gender identity, gender expression, age, marital status, family status, disability and the receipt of public assistance. It is unlawful to discriminate against people in these groups even when they are applying for a place to rent.

In CCHR’s 2009 report, Sorry, it’s Rented , we found that discrimination in housing was widespread, affecting 14% to 34% of renters looking for a home to rent. Our study also found that where renters are members of more than one minority group, they face greater discrimination.

At the same time, the Code protects tenants by stating that, according to law, landlords are only allowed to ask potential renters for :

credit references
rental history information
credit checks

A credit reference is often a credit check but could also be a letter from a lender or acquaintance who can speak to a tenant’s credibility. Landlords are also allowed to ask about income information – but only after asking about the first three pieces of information. Income information can include information about the amount, source and steadiness of a potential tenant’s income .

3. Types of information that could lead to a discriminatory outcome

Sometimes, even the information that landlords are explicitly allowed to request can be used in a discriminatory way. For example:

Credit checks can have a discriminatory effect on recent immigrants or young people, who won’t have a significant Canadian credit history.
The income source can reveal that someone receives public assistance.
The income amount can lead to landlords applying rent to income ratios; however, rent to income ratios have been found to be discriminatory against large numbers of disadvantaged people, in part because these ratios do not take into account all the various resources that renters may have at their disposal.

So, while landlords may use this information in deciding who to rent to, they must take care to not apply the information in a way that tends to systematically exclude particular groups. This can be especially true in places with a shortage of housing options, where landlords can choose who to rent to within a large pool of applicants.

4. What to do if you are asked discriminatory questions

A landlord is not permitted to use information about a protected characteristic (like gender, disability, sexuality, race or whether an applicant receives public assistance) to deny someone a place to rent. They also should not ask questions that give them information about those traits. If a landlord does ask a question that suggests they may illegally discriminate, you can use several potential responses.

Point out the discriminatory conduct and decline to answer . If you are asked a question dealing with any of the grounds of discrimination you can highlight to the landlord that the question seems irrelevant or discriminatory and that you would prefer not to answer that question.
Answer the question . It is an option to simply answer the question.
Evade and deflect – change the topic . If you are asked whether you receive social assistance, you might say something like, “My income is very steady, I am great at budgeting and have never missed a rent payment. What are the available methods to pay rent?”

Since landlords should not ask discriminatory questions, some advocates say those landlords are not owed a truthful answer. The decision of whether to be deceitful during the tenancy application process is a matter of individual conscience; however, there are risks to lying during a tenancy application and CERA does not condone being deceitful. Tenants thinking about being dishonest during a tenancy application should get legal advice about the risks of doing so.

In any of the above situations, it is prudent to take notes about the questions that you are asked so that you have evidence if you later want to complain about discriminatory conduct.

5. Types of information you may want to include or exclude from your letter

Since it is difficult to find an affordable place to live, renters should consider what type of housing search will work best for them. A renter who provides only the basic information that landlords are allowed to request under the Human Rights Code may be protected against discrimination, but they may have a harder time convincing non-discriminatory landlords to rent to them. In these instances, you may want to opt to provide more information, but this may lead to rejection of your application for discriminatory reasons, which is often hard to prove. Deciding what information to share is a very personal decision.

To account for this, we have produced two cover letter templates that can be adapted for many situations.

The following are key types of information that we have included in our templates.

Make sure to include your own email address and phone number, and any other contact information you are comfortable sharing.

Rental objective

This should be a brief 2-3 sentence statement about your goals in looking for a new rental. Talk about what you’re looking for, what your long-term goals are and why you are a good fit to live in this rental unit.

This section is where you can introduce yourself. You can talk about your background and why you are moving, and if you have any pets or roommates. Try to include flattering information that makes you stand out, like being someone who is quiet, tidy and responsible. You may also include any accessibility accommodations you may need; however, this information could be used in a discriminatory way, and so you may choose to leave out this information.

Include details about your rental history, including address, relevant dates, rent, and reasons for moving. Make sure you include your current / previous landlord’s contact information unless you do not want your new landlord contacting them. Include the names and contact information of 2-3 positive references. Former landlord references are best, but if those are not available, consider asking trusted employers, teachers or co-workers. You may also consider attaching a separate sheet with your rental history. Such a sheet may look like this:

My rental history:

Landlords are allowed to ask for credit references and credit checks. You can order your credit report and score for free from one of Canada’s two credit reporting agencies. Credit references can include letters from business partners, or others who have made loans to you, or any other information that shows the landlord that you will pay your rent and other costs regularly. If you get a credit report, you can include it with your resume.

Once landlords have asked for rental and credit references, they are also allowed to ask for income information. The Human Rights Tribunal has held that landlords can ask for information like the amount, source and steadiness of a potential tenant’s income . Including this information in your renter’s cover letter allows you to frame that information in a way that works best for you. At a minimum, you should provide the current income your household receives, anything beyond that is your choice to disclose. You can also provide proof of income or make it available upon request. Proof of income could include pay slips/stubs, or an employment letter; but it can also include three months of bank statements. Sensitive information like the account number or your expenses can be blacked out by for instance photocopying a version that you have crossed out with a permanent marker.

In your conclusion you can summarize your objective again: that you are a tenant looking for a good apartment and are best suited to live in this home.

6. Two Renter Cover Letter Templates

We have produced two cover letter templates that can be adapted for many situations. Check out our two templates and pick the one that is right for you:

Detailed template

This template includes lots of information that a landlord may request or be concerned with.

Basic template

This template includes the minimum information that landlords are allowed to request under the Human Rights Code.

Get the latest updates about the right to housing in Canada

Cover letter for rental application

Cover letters are not required in rental applications. However, it can be helpful to write a letter to the landlord introducing yourself and anyone else who will be living at the property. Note what you like about the property and why you would be a good choice as a tenant. See also Factsheet 2: Starting a tenancy .

[Your Name]

[Current Address]

[Landlord/Real Estate Agent’s Name]

Dear [Landlord/Real Estate Agent’s Name],

I am interested in renting your property at [Address].

I am currently living at [state where you are currently living] and I am looking for [type of house or apartment you need and are looking for].

I would really like to rent this property because [Indicate why you are interested in the property and why you want to live there, e.g. It is in a great location with a friendly local community].

I am a responsible renter. [State who you are as a tenant or renter, focussing on qualities that would make you someone they would like to rent to, e.g. I am responsible, mature, considerate, clean, respectful].

If you would like to discuss my application further please do not hesitate to call me at [your phone number] or send me an email at [your email address]

Thank you so much for considering my rental application. I am looking forward to hearing from you.

Sincerely,

[Signature]

[Your Name]

[Your phone number]

[Your email address]

RELATED RESOURCES

Factsheet 01: Residential Tenancies Act
Factsheet 02: Starting a tenancy
Factsheet 03: Bond
Factsheet 18: Transfer and sub-letting
Koori Tenants Factsheet 1: When you start renting

Sample letters

Repairs before tenancy
Rental history letter
Character reference

Other resources

Complaints to Fair Trading
Easy Read factsheets
Emergency accommodation info
Financial assistance for renters
International students resources
New Renters Kit
Rent Converter
Renting with pets in NSW
Share Housing Survival Guide
Tips: Negotiating with the landlord
Tips: Take photos when moving in or out
Useful links – housing organisations, legal services, government
Starting a tenancy

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Home Legal Documents Letter of Recommendation Landlord

Landlord Recommendation Letter for a Tenant

Create a Landlord Reference Letter to showcase your tenant’s consistent on-time rent payments, excellent property care, and cooperative attitude.

Letter of Recommendation for Graduate School (Generic)

Updated May 24, 2024 Written by Raina Chou | Reviewed by Brooke Davis

A Landlord Reference Letter , or a Landlord Recommendation Letter , is a recommendation written by a current or former landlord for a prospective tenant. It is often requested as part of a rental application to complete the background check and provide a personal evaluation to strengthen the tenant’s application.

Landlord reference letters can demonstrate the tenant’s responsibility, timely rent payments, and good rental property maintenance. They are particularly important when a prospective tenant has shortfalls like a low credit score or high competition for the rental.

How to Request

How to write, legal implications, writing tips, landlord reference letter: examples, frequently asked questions.

To request a landlord reference letter as a tenant, follow these steps:

Inform your landlord at least one month in advance to give them enough time to write the letter.
Provide pointers to make it easier for your landlord to write a comprehensive letter.
Choose a landlord with whom you had a good relationship and positive rental history .
Use the contact information provided during your tenancy to make a polite request .
Follow up politely but persistently if needed to ensure the letter is provided on time.

What if my landlord refuses?

Some landlords may feel uncomfortable providing written statements due to potential legal concerns. If your landlord refuses or doesn’t have time to write a reference letter, consider asking if you could provide their contact information to the prospective landlord. Providing a reference over the phone or online can be more convenient and may reduce potential legal concerns your landlord may have.

Below is a sample message for tenants with credit scores slightly lower than average to request a reference letter from their landlords:

Hi [Landlord’s Name],

I hope you’re doing well. As you know, I’m moving out of [your address] soon and am applying for a new apartment. I was wondering if you could provide a reference letter for me. Highlighting that I’ve always paid rent on time and maintained the place well would really help, especially since my credit score is a bit lower than average. I’d really appreciate it!

Thanks a lot,

[Your Name]

A strong landlord reference letter will properly convey the tenant’s reliability. It should be structured formally, and include:

A formal greeting;
The landlord’s name and contact information;
The details of the tenant’s tenancy, such as dates and monthly rent amount;
The property’s address;
The tenant’s payment history and track record of following the lease;
Description of how the tenant treated the property;
Whether the landlord would choose to rent to them again;
The landlord’s signature.

A landlord reference letter template can help you start on the right path to writing a great reference.

What should a landlord NOT mention about the tenant in a landlord reference letter?

Do not disclose any personal information about the tenant irrelevant to their tenancy, such as their race, age, religion, marital status, or any disabilities. These details are protected under fair housing laws and should never influence the tenant’s ability to secure housing.

Step 1: Introduction

Write a brief introduction about yourself and your relationship with the tenant. Include the following details:

The tenant’s name;
The tenancy’s period;
How much the rent was.

If you’re sending the reference letter over email, consider using a clear title like “ Landlord Reference Letter for [Tenant’s name] .”

Introduction Example

To Whom It May Concern,

My name is Jane Doe, and I am writing to provide a reference for John Smith, my tenant for the past three years. John rented my property at 456 Oak Avenue from April 1, 2021, to April 1, 2024. During this period, the monthly rent was $1,200.

Step 2: Body Paragraphs

In the body paragraphs of your letter, address the following questions:

Did the tenant pay on time?
Did the tenant respect and abide by the lease terms?
Did the tenant maintain the property responsibly?
How did the tenant resolve issues related to the property and the landlord-tenant relationship?
How was the tenant’s interaction with neighbors?
How was your experience with the tenant’s pet(s)?

Provide clear and concise details on each point to demonstrate the tenant’s ability to uphold their responsibilities under a lease agreement.

Body Paragraphs Example

While John’s credit score is slightly below ideal, he demonstrated financial reliability and commitment by consistently paying rent on time and adhering to all lease terms. He also maintained the property responsibly by regularly cleaning and performing minor repairs, ensuring it remained in excellent condition throughout his stay.

John proactively resolved any issues related to the property, promptly addressed maintenance concerns, and communicated effectively. His interactions with neighbors were always respectful and friendly, contributing positively to the community atmosphere.

Step 3: Closing

The closing statement should express the landlord’s confidence in the tenant’s suitability for the property and whether the landlord would choose to rent to the tenant again.

After giving a final recommendation of the tenant, sign the letter. Leave your contact information so the new potential landlord can reach out with any further questions.

Closing Example

In conclusion, my overall experience with John as a tenant was very positive, and I believe he would be an asset to any future rental arrangement. I would not hesitate to rent to him again. If you have any further questions or need additional information, please feel free to contact me.

[email protected]

(555) 123-4567

Below are significant legal implications that landlords should consider before agreeing to write a reference letter for tenants.

Misinformation or negligence

Providing false information or purposely omitting a tenant’s problematic behavior can result in legal liability for damages. Landlords could be held responsible in tort if the new landlord suffers a loss due to misinformation or negligence. Therefore, it is crucial for landlords to be honest and accurate in their evaluation of the tenant’s rental history and conduct.

Discrimination

The Fair Housing Act prohibits discrimination based on a tenant’s sex, race, color, national origin, religion, or familial status. Landlords must avoid including any comments or information related to these protected characteristics in the reference letter.

Focus solely on relevant details such as the tenant’s ability to pay rent on time, adherence to lease terms, and maintenance of the property. Including only pertinent information helps ensure the reference letter is fair and legally compliant.

In a landlord reference letter, aim to be concise, objective, truthful, and understanding.

Landlords have demanding schedules involving rent collection, maintenance requests, and other essential tasks. Respect their time by keeping your message brief and direct.

Conciseness

John always paid rent on time.

John never gave me a problem with his rent and always paid the correct amount before it was due.

Be objective

Using unbiased language makes a reference more credible and persuasive. Personal or subjective comments may violate the Fair Housing Act.

Unbiased experience

John communicated with me politely.

Biased language

John was an absolute delight to see.

Be truthful

Avoid exaggeration as it can backfire. Only speak the truth based on your experience as a landlord.

Truthful comment

John and I were able to communicate well and reached a compromise when problems occurred.

Exaggerated statement

John was a perfect tenant in every way.

Example #1: Tenant with Lower Credit Score

May 23, 2024

My name is Emily Clark, and I am writing to provide a reference for Michael Harris, who has been my tenant for the past three years. Michael rented my property located at 456 Oak Avenue from April 1, 2021, to April 1, 2024. During this period, the monthly rent was $1,200.

While Michael’s credit score is slightly below ideal, he demonstrated financial reliability and commitment by consistently paying rent on time and adhering to all lease terms. He maintained the property responsibly, regularly cleaning and performing minor repairs, ensuring it remained in excellent condition throughout his stay.

In addition, Michael interactions with neighbors were always respectful and friendly, contributing positively to the community atmosphere.

In conclusion, my overall experience with Michael as a tenant was very positive, and I believe he would be an asset to any future rental arrangement. I would not hesitate to rent to him again in the future. If you have any further questions or need additional information, please feel free to contact me.

Emily Clark [email protected] (555) 123-4567

Example #2: Tenant Moving for Job Relocation

My name is Robert Brown, and I am writing to provide a reference for Sarah Johnson, who has been my tenant for the past two years. Sarah rented my property located at 789 Pine Street from May 1, 2022, to May 1, 2024. During this period, the monthly rent was $1,500.

Sarah is moving due to a job relocation, and during her tenancy, she consistently paid rent on time and fully adhered to all lease terms. She treated the property with great care, ensuring it was well-maintained and pristine.

Sarah was always quick to report any issues and worked collaboratively to resolve them. She had excellent interactions with the neighbors and contributed positively to the community. Her small dog was also well-behaved and caused no issues.

In conclusion, my experience with Sarah as a tenant has been exceptional. She has been responsible, reliable, and respectful. I would gladly rent to her again in the future. If you have any further questions or need additional information, please feel free to contact me.

Robert Brown [email protected] (555) 987-6543

Can a landlord refuse to provide a reference letter?

Yes. Since there are legal implications to a reference letter, a landlord should only write one for a good tenant. If the landlord doesn’t feel comfortable writing a reference letter for a current or former tenant, they should reject politely. While it is kind to do so, landlords are not required to write a recommendation.

How far back should a landlord reference letter cover?

A landlord reference letter should typically cover the tenant’s rental history for the past 3-5 years.

What should I do if my previous landlord gives me a negative reference?

If you receive a negative reference, address the issues proactively and honestly with your prospective landlord, providing context and examples of improvement. Additionally, consider offering a co-signer or guarantor to strengthen your application.

How important is a landlord reference letter compared to other application materials?

While a landlord reference letter can provide a personal endorsement, it should complement other application materials like credit reports and employment verification .

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COMMENTS

Sample Letter: Renter Cover Letter
Keep this in mind when writing your rental application cover letter, bragging and explaining your best qualities and attributes as a tenant is encouraged. The Fair Housing Act prohibits landlords from discriminating against potential tenants on the basis of things such as race, religion, gender, disability, national origin and sexual orientation.
Rental Cover Letter: Sample Letter to Rent a House
Sample Letter to Rent a House. Here's a handy cover letter template for a rental application to make the writing process as easy as possible. — (Your name) (Address) (City, State ZIP Code) (Date) (Landlord or property manager name) (Address) (City, State ZIP Code) Re: (Your name) Rental Application Cover Letter for (Address or property name)
How to write a great cover letter for a rental application
An essential part of the application process undertaken by prospective tenants is writing a great cover letter. A cover letter for tenants is just like cover letters for job applications. Yes! That's why it sounds so familiar. The goal of a cover letter is to present the tenant in the best light to the landlord.
Rental application cover letter Tips to standout
This can help the lessor get to know you on a personal level and can set you apart from other applicants. 4. Be concise: Keep your cover letter short and to the point, focusing on the most important information. Aim for around 200-300 words, and avoid repeating information that is already included in your application.
How to Write A Rental Application Cover Letter
Rental Application Cover Letter Template. Dear [Landlord/Property Manager's Name], I am writing to express my interest in the [Property Address] listed [where you found the listing]. As a [Your Job Title] at [Your Employer] with [Number of Years/Months] years of stable employment, I am excited about the possibility of making this property my ...
How To Write A Rental Cover Letter
How to Write a Rental Cover Letter. In the rental market, especially within cities, good rental properties go fast. If you want a good deal on a good place in a good location, you have to do more than just be the first person to inquire. You have to be prepared to immediately view the property, fill out an application, and-most importantly-woo ...
How to Make Your Rental Application Stand out
Write a good cover letter. Writing in your own voice about why you like the rental house or apartment being offered and how you'll be a good tenant will help you to stand out. It also gives you a chance to explain any parts of your application that you feel you need to clarify. For example, if it's your first time renting an apartment, you ...
6 cover letter tips for a winning rental application
Tie it all together. If you think anything in your application may not make sense to someone reading it or put you in a negative light, mention it in your cover letter. For example, if you don't have proof of income because you have just started at your new job, say it in your cover letter, don't let them make up their own mind. ‍.
Rental application cover letter & 7 tips to help stand out
Dear Graeme, 5. Complete the rental application. It should go without saying, but filling in all the details on the rental application is essential. The more details you can provide, the better ...
How to Make Your Rental Application Stand Out
On the application. What you include (or don't) on your application can have a big impact on whether it stands out or is shuffled to the bottom of the pile. In addition, certain issues raise red flags on the application. Avoid them by taking the following steps. Fill in the application completely.
What is a Renter Cover Letter?
Lauren Maier. A renter cover letter is a letter written by wannabe renters for potential future landlords or property management companies. Rental cover letters are meant to showcase a renter's character and best attributes to boost their reputation and odds of getting the desired lease.
How to Write a Cover Letter For a Rental Application
Securing a rental property is never easy, let alone in a rent crisis like the one we're experiencing in Australia. With other tenants bidding higher rent, competition can be fierce. So, if you're on the hunt for a house or an apartment for rent, a winning cover letter for a rental application is a must.. Merely submitting a rental application form will not be enough.
Cover Letter For Rental Application
In conclusion, a cover letter can make a significant difference in your rental application. By following these tips and guidelines, you can write a compelling cover letter that showcases your strengths and increases your chances of getting approved for the rental property you desire.
Rental Application Cover Letter
Fill out the template. This Rental Application Cover Letter can be used by one or more tenants that are applying to rent a residential property such as a house or apartment. In today's competitive rental market, landlords are often overwhelmed with rental applications. Tenants need to make an effort to stand out from the pack, and landlords are ...
Tenant Screening Tip: The Rental Application Cover Letter
The rental application is a fundamental tool for landlords when it comes to finding the right tenants. But an application is only as good as the information contained in it. One way to obtain the best information — and weed out bad tenants — is for the landlord to attach a cover letter that explains the significance of the rental application.
rental application letter to landlord
Start with a Formal Introduction. Begin your letter with a formal salutation, addressing the landlord by their full name or title. Clearly state your intention to apply for the rental property and provide the address of the property you're interested in. 2. Highlight Your Qualifications.
The Renter Cover Letter Toolkit
Before writing your renter cover letter, it's important to understand how some information that you provide could be used to discriminate against you, potentially leading to a rejection of your rental application. To help avoid discriminatory outcomes, the Canadian Centre for Housing Rights (CCHR) has developed this toolkit, including two ...
Cover letter for rental application
Cover letters are not required in rental applications. However, it can be helpful to write a letter to the landlord introducing yourself and anyone else who will be living at the property. Note what you like about the property and why you would be a good choice as a tenant. , Cover letters are not required in rental applications. However, it can be helpful to write a letter to the landlord ...
Landlord Reference Letter for a Tenant (with Samples)
A Landlord Reference Letter, or a Landlord Recommendation Letter, is a recommendation written by a current or former landlord for a prospective tenant.It is often requested as part of a rental application to complete the background check and provide a personal evaluation to strengthen the tenant's application.. Landlord reference letters can demonstrate the tenant's responsibility, timely ...
How to Write A Letter of Application For A Job + Examples
Pick an appropriate file format and name. Save your letter in a widely accepted file format, such as PDF or Microsoft Word (.doc or .docx). Ensure your file name is professional and includes your name, such as "FirstName_LastName_CoverLetter.pdf.".
The Short Cover Letter: What to Include & Why (with Examples)
Hanna says that all cover letters—whether long or short—should be written using a professional tone and must contain the following elements: A header that contains your name and contact information. This information should match that on your resume. The date. A salutation, ideally with the hiring manager's name.

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Summarize Your Employment History

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Explain Why You Want To Live in This House

Sample Letter to Rent a House

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