job application letter format in excel

Upwork Cover Letter Sample for MS Excel, Spreadsheet

Without doubt, we all can agree on that an Excel spreadsheet is one of the most advanced tools for working with raw data but you also have to admit that using this MS App is also one of the most complicated. I mean, if you look at the application for the first time, it certainly looks complicated, way too advanced, and like something that would take hours to figure out. Click here to see Data Entry Portfolio Sample for Upwork and Freelancer

Let’s Download: All Cover Letter Samples

Using Excel successfully within a short time is not something everybody can do. And probably, that’s why there are so many job postings that you would find for Excel on every advanced Freelancing Platform like Upwork, Freelancer, Behance, People per hour, Toptal, Guru, Smashing Magazine, Fiverr or whatever else!

Don’t miss: Upwork Profile Overview Samples 2023

I wouldn’t be surprised if I hear that you had to start using MS Excel, your heart started to pound and you started to re think if there’s any alternative way to make Microsoft Excel less scary and intimidating?  Well, if that happened to you as well, then probably, Excel jobs are not for you. But if you know how to do it and if you want to apply for a job posting on leading freelancing platforms, to be precise, on Upwork, Freelancer, Behance, People per hour, Toptal, Guru, Smashing Magazine, Fiverr or any other online jobs; these will be the works that you would operate on MS Excel –

Let’s see: Freelancer Proposal Sample 2023

• Create a new spreadsheet.
• Add, subtract, multiply, and divide in a spreadsheet.
• Enter and format column titles.
• Let Excel fill in some information for you.
• Add or delete columns, rows, and spreadsheets.
• Keep column titles in sight as you scroll down a spreadsheet.

Let’s see: Freelancer Profile Summary Sample 2023

Enough time spent on Introductory, let’s get to the main part now which is reading a sample cover letter and a sample job posting on MS Excel related Jobs.I hope that these samples will help you to  write a killer Cover Letter on your own. Here they are –

Dear Mr…..

I am interested in declaring my candidacy for the Excel Expert position for your project. I studied all the details for your job posting and I noticed that your job posting requires skills in Microsoft Word and Excel.  You should know that I am certified as a Microsoft Office Specialist in Word 2013 and Excel 2013. My certifications prove that I know these programs and they are also the proof that I can fulfill the data entry and general office responsibilities I would be required to do from my home.

I also want to add that, I am certified in other business applications which I believe would be valuable for this project of yours. After participating in the Business classes at (Write down your University name if you have studied, if not, do not add these lines) during my learning years, I received Word 2013 and Excel 2013 certifications. As a part of those higher studies, I studied for and received two more Microsoft Office Specialist certifications in PowerPoint 2013 and Outlook 2013. I also have earned two Adobe Certified Associate certifications in Photoshop CC and Illustrator CC. Without any doubts, my skills in these computer applications and my additional experience listed on my profile make me the perfect candidate for this job. I have more than 5 years of experience in this line of works and I assure you that I can make your project successful within the time limit.  If you want to contact me, you’ll find me always available on Email and Skype. I’m willing to work for 60 hours per week if you hire me once. Thank you for your time and consideration. Sincerely, Write down (your name here)

Sample 01: Job Posting Sample for MS Excel Spreadsheet

Job Title: Looking for an Expert Excel Specialist

Job Description: We want to hire an Excel Expert who has showed success in maintaining and organizing data, including dictionaries, metadata repositories, and cross-reference indexes across a broad range of industries in his previous jobs. The perfect candidate for this job should also be skilled in VLOOKUP formula development , Pivot Table generation, and Pivot reporting. The ideal applicant for this job should possess demonstrated abilities to use critical and strategic thinking to resolve discrepancies, fill gaps, and sustain quality control benchmarks.

We will pay you by $100 per hour method and we are expecting at least 30 hours of work per week.

Sample 02: Job Posting Sample for MS Excel Spreadsheet

Sample 03: Job Posting Sample for MS Excel Spreadsheet

Sample 04: Job Posting Sample for MS Excel Spreadsheet

Sample 05: Job Posting Sample for MS Excel Spreadsheet

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How to Write an Effective Application Letter [with Example & Tips]

By Sheila Kravitz

11 min read

An application letter is a vital document in any job seeker’s arsenal, at the same level of importance as resumes and cover letters. It’s often an applicant’s first point of contact with recruiters and hiring managers .

So, how do you write an effective job application letter to highlight your skills and experience, capture the potential employer’s attention, and increase your chances of getting a job? These are the questions that we’re going to answer in this article while also giving you concrete examples and expert tips that’ll make your letter shine.

Without further ado, let’s jump right in!

Key Takeaways

An application letter is a document similar to a cover letter or a resume that job seekers submit when they are interested in a role .

The document is similar to a cover letter example , and it should follow business letter formatting .

Before writing an application letter, you should research the company and read the job ad to find out which skills and qualifications are needed.

An introductory paragraph should be attention-grabbing , highlighting the amount of work experience you have and at least one highly impressive accomplishment.

The middle portion of the document should be all about your skills and achievements relevant to the job.

A call to action toward the end of the letter increases your chances of being invited for an interview.

What is a Job Application Letter?

A job application letter is a document that’s in many ways similar to a cover letter. It’s written and sent with the purpose of applying for a job . As such, it should convey valuable information about your skills, experience, and motivation for the role that you’re applying for.

However, while a cover letter is a supplementary document to a resume , a job application letter is typically a standalone document and should be sent without additional attachments. As a result, it needs to be longer and more detailed than a cover letter.

Still, an application letter should be a concise, one-page document that serves as an elevator pitch. Use it to get in touch with potential employers and make a lasting first impression that can secure you an interview and expedite the hiring process.

The Best Way to Format Your Job Application Letter

The best way to format your job application letter is to follow the business letter format and layout . This includes organizing the information in a specific way and ensuring that your document is visually clean.

Here’s how to arrange the information in your application letter:

Job Application Letter Format

Contact information

A formal salutation

A catchy introductory paragraph

The middle portion, with your skills and achievements

A closing paragraph with a call to action

A cordial letter closing with your sign-off

This is the optimal structure to follow when writing a job application letter, as it gives hiring managers the chance to see what they want to see exactly when they want to.

Now let’s see how you can create an impeccable layout for your application letter:

Job Application Letter Layout Guidelines

Your document should be one page long .

Choose an appropriate font for your application letter, like Calibri or Helvetica.

Set the font size between 10 and 12 pt.

Adjust margins to at least 1 inch on all sides.

Use 1.0 or 1.15 line spacing and insert an additional line between paragraphs.

Align text to the left or use justified alignment.

A Step-by-Step Guide to Writing a Perfect Application Letter

Let’s learn how to write an application letter for a job with a step-by-step guide that’ll show you how to craft every part of it.

#1. Research the Company

Researching the company is the first step before you even start writing your application letter . This is crucial, as your document has the best chance of garnering attention from hiring managers if it’s tailored and relevant to the position that you’re applying for.

That’s because every job is different, and even similar roles within the same industry require different sets of skills and experiences. By looking into the organization that you want to join, examining the job ad, and paying attention to the requirements, you’ll be able to pinpoint exactly what hiring managers and employers look for in candidates .

After that, you’ll be able to lean on those experiences, as well as the hard and soft skills that you know are necessary for the job. That’ll set you apart from other candidates with generic application letters that don’t entirely match the posted requirements.

#2. Write an Introduction

Writing a strong introductory paragraph is one of the most important steps in the process of crafting an application letter. It’s your way of grabbing the reader’s attention and persuading them to check out the rest of your document.

Hiring managers are busy professionals and sometimes merely skim through application letters , spending just a couple of seconds on each. That’s why you want the first few sentences to be as captivating as possible.

Use this paragraph to mention the position that you’re applying for, emphasize how much experience you have , and highlight one or two particularly notable accomplishments.

Here’s an example:

Introduction Example

I am writing to express my interest in the architect position at Sky Vision Inc., as advertised on your website. With more than 11 years of experience in residential design and project management, as well as a Global Award for Sustainable Architecture under my belt, I am confident that I’ll be able to contribute to your esteemed organization and lead your large-scale projects.

#3. Emphasize Your Skills & Achievements

Once you have the hiring manager’s attention, it’s time to impress them with your unique skills and achievements . Remember that the goal is to be as relevant as possible, so focus on those accomplishments that indicate how you are going to perform in their company should they hire you.

One of the best ways to make this part of your application letter pop is to use numbers for quantification . They add measurable value to your accomplishments, adding credibility to them and making them stand out in the eyes of hiring managers.

Let’s see that in an example:

Emphasize Skills & Achievements Example

I have a proven track record of handling more than 50 projects from inception to completion, within budget, and with no missed deadlines. One of my biggest accomplishments was carrying out a $35 million project and achieving a delivery time 13% faster than the industry standard.

#4. Say Why You’re a Good Fit for the Role

In addition to accentuating your skills and experience, you should stress that you’re the perfect person for the role you’re applying for. This builds on the summary of qualifications that you already talked about to show potential employers how they are going to benefit from hiring you .

To achieve this goal, you can point out the moments when your previous employers prospered from your work , such as how you helped them gain new clients, boost their revenue, improve their business, and more.

Why You’re a Good Fit for the Role Example

Exceptional skills in design software like AutoCAD and Revit, coupled with a commitment to green and user-centric architecture, garnered me a 96% user satisfaction rate and an increase in the company’s repeat business by 67%.

#5. Close Your Letter With a CTA

You should take the opportunity to include a call to action (CTA) toward the end of your application letter. A CTA is a marketing term describing something created to elicit a response .

In terms of an application letter, a CTA can be an invitation for hiring managers to contact you for a job interview . This one simple sentence can vastly improve your chances and secure you the next step in the hiring process.

Close the Letter With CTA Example

Thank you for your time. I would love the opportunity to discuss my qualifications over an interview and explain further how I could contribute to your organization.

Let’s put what we’ve learned into practice and check out a complete application letter example :

Application Letter Example

3 Tips for Crafting an Effective Job Application Letter

Let’s wrap it up with a couple of expert tips that’ll help you craft the best application letter for a job vacancy:

Job Application Letter Writing Tips

Show that you’re interested in the company. Mention something specific about the organization that you want to join that compelled you to apply to them in particular. That’ll set you apart from the competition, as it shows true passion and indicates that you’re already familiar with their work.

Address the reader by their name. Greeting the reader by their name creates a connection right from the get-go. It’s a great way to build rapport and show that you went the extra mile to research the company.

Write a new job application letter for every position. Don’t submit the same application letter every time you apply for a new job. Even slight modifications can still make your document look generic. For maximum chances with recruiters, your best bet is to write a new one every time.

Final Thoughts

Writing a strong application letter is a skill in and of itself. It represents a combination of research skills, communication skills , writing skills , attention to detail, and more. However, learning this ability is crucial, as it opens doors to invaluable opportunities and helps you move your career in the right direction.

Fortunately, learning to write this document is not that difficult once you understand the basics . The format and layout remain the same, regardless of the career or role that you’re applying for. One application letter sample works for any position; you just need to adapt it to suit your needs.

That’s why we’ve provided step-by-step instructions and a complete example of an application letter, arming you with all the knowledge you need. Best of luck getting the job of your dreams!

Application Letter FAQ

#1. when do you need a job application letter.

You need a job application letter when you’re applying for a role , and you want to stand out among the competition. This document serves as a testament to your skills and experience, and its goal is to portray you as a qualified candidate who’s perfect for the job.

#2. Is a letter of application the same as a cover letter?

A letter of application is not the same as a cover letter , but they share many similarities. The two documents have the same formatting, and both convey valuable information about your competence. However, a cover letter supplements your resume, while an application letter is a standalone and more comprehensive document.

#3. How do I write an application letter that stands out?

To write an application letter that stands out, focus on the skills and accomplishments that are relevant to the job that you’re applying for . Use an attention-grabbing introductory paragraph and include a call to action toward the end. Finally, leverage numbers to add measurable value to your achievements.

Create your cover letter once, use it everywhere

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Job Application Letter Template and Writing Tips

• What to Include in an Application Letter

Application Letter Template

Application letter example.

• How to Email an Application Letter

Are you ready to apply for a job? Not sure what to write in your  letter of application ? It can be much easier to start your letter with a template than to start a letter from scratch.

A template will show you all the information you need to include, and will provide the appropriate format for a  job application letter . You can add your information and personalize the letter prior to applying for a job.

Do keep in mind that the job posting may list required information as part of the application process. If it does, be sure to follow the employer's guidelines for what to send or upload when you apply.

What to Include in a Job Application Letter

The following application letter template lists the information you need to include in the letter you submit with your resume when applying for a job. Use this application template as a guideline to create  customized letters  to send to employers with your resume.

Contact Information The  first section  of your letter should include information on how the employer can contact you. If you have contact information for the employer, include that. Otherwise, just list your information.

Your Personal Information FirstName LastName Street Address City, State Zip Code Phone Number Email Address

Employer Contact Information Name Title Company Address City, State Zip Code

Salutation Here is information on appropriate salutations for in a cover letter . It is the most common salutation: 

Dear Mr./Ms. Last Name or Dear Hiring Manager:

Application Letter Content Your application letter will let the employer know what position you are applying for, why the employer should select you for an interview, and how you will follow-up.

First Paragraph: The  first paragraph  of your job application letter should include information on why you are writing. Mention the job you are applying for and where you found the position. If you have a contact at the company, mention the person's name and your connection here. 

Middle Paragraphs:  The  next section  of your cover letter should describe what you have to offer the company:

• Make strong connections between your abilities and the requirements listed in the job posting. Mention specifically how your skills and experience match the job.
• Expand on the information in your resume, don't just repeat it.
• Try to support each statement you make with a piece of evidence.
• Use several shorter paragraphs or bullets rather than one large block of text, which can be difficult to read and absorb quickly.

Final Paragraph:  Conclude your application letter by thanking the employer for considering you for the position. Include information on how you will follow up. State that you will do so and indicate when (one week's time is typical). You may want to reduce the time between sending out your resume and following up if you upload or email it.

Complimentary Close:

Your Signature  (hard copy letter)

Your full name typed out

This is an example of a job application letter. Download the job application letter template (compatible with Google Docs and Word Online) or see below for more examples.

Application Letter Sample (Text Version)

Christina Black 987 Maple Avenue City, State 12345 555-555-5555 christina.black@email.com

August 11, 2020

Mary Cody Hiring Manager ASDF Company 777 Broadway City, State 55555

Dear Ms. Cody:

I am writing in reference to the position of Front Office Assistant posted on Monster. With my skills and experience, I believe I can offer exactly the kind of support necessary in your fast-paced corporate culture.

In addition to my customer relations, communications, and technical skills, I bring the following experience:

• Proficient in Microsoft Office Suite, Word, Excel, Outlook, and PowerPoint
• Proficient in Quickbooks and Quicken
• Able to multi-task in a fast-paced environment, handle multiple phone lines while maintaining customer flow
• Team player, providing superior customer service and administrative support
• Maximize office efficiency through maintaining and implementing best practices in invoicing, vendor relations, and workflow management

Thank you for your consideration as a valuable addition to your team. I look forward to meeting with you to discuss how I can bring my positive energy to your administrative staff and help your company continue to grow and succeed. I’ll follow up with you next week to check on the status of my application.

Christina Black (signature hard copy letter)

Christina Black

How to Email an Application Letter 

If you are emailing an application letter, instead of sending a hard copy, you will need to make a few minor tweaks to the template above. First, make sure to include an email subject line that is direct and informative.

Typically, the subject includes your name and the job title you are applying for. For example:

Subject: Sherry Chao — Marketing Associate Position

Skip including your personal information (address, contact information), the date, and the employer's contact information. Begin your email with the salutation. The body of the email—why you're writing, what you have to offer the company, and how you will follow up—will be precisely the same as in the template above. 

At the end of the letter, include a complimentary close , and then type out your full name on the line below. As well, you can include an email signature with your contact information and a link to your LinkedIn or Twitter account. Here is information on how to set up your email signature. 

Free Employment Application Templates

By Becky Simon | April 16, 2018

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If you are involved in recruiting and hiring employees, chances are you spend a significant amount of time reviewing resumes. But a sound hiring process doesn’t start with the applicant’s resume — it begins with an efficient employment application form that captures essential information for modern, applicant-tracking databases. These employment applications must be structured in a way that doesn’t turn away the best talent or violate employment laws; therefore, it’s critical that you understand the essential elements and questions to ask.

This article is a one-stop shop for free, customizable employment application templates for a variety of uses, including a standard outline, a minimal form for the two-stage application process, and a letter template to use to stand out in a competitive hiring market. The templates are available in Microsoft Word, Google Docs, Excel, Smartsheet, and PDF formats.

Generic Employment Application Template

This template is a generic employment application PDF form designed with the standard sections to collect applicant data. There are no sections for an applicant signature or legal disclaimers and voluntary statements.

Download Generic Employment Application Template

Excel | Word | PDF | Smartsheet

Printable Job Application Template

If you’re looking for a simplified, ready-to-use job application, use this printable PDF application template. You can repurpose the form to suit your hiring policy and customize the PDF if you need to make adjustments based on the employment and personal data laws and regulations in your state or region.

‌ Download Printable Job Application Template - PDF

Two-Stage Online Employment Application Template

Use a two-stage employment application form to short-list qualified applicants, store their contact information, and schedule phone-screen interviews for an open position. This customizable template is designed to collect only the necessary information to track online applicants and streamline your application process.

‌ Download Two-Stage Online Employment Application Template - Word

Job Application Template Spreadsheet

If you prefer to format your hiring documents as a spreadsheet, use this job application template. This form is designed as an outline for use with Excel or Google Sheets and features customizable subsections to collect applicant data specific to your hiring policy and process.

‌ Download Job Application Template

Blank Standard Employment Application Template

Use this free template as a basic application form.The customizable Word document features the standard outline to collect applicant information, such as contact info, employment history, education, and more.

‌ Download Blank Standard Employment Application Template - Word

Application Acknowledgment Letter Template

In a competitive job market, winning the battle for talented candidates depends on a number of factors applicants are considering, including your recruiting and hiring process. Make a great first impression on every applicant by using a formal application acknowledgment letter. Use this template to craft your letter and add a personal touch. Create an email version of the acknowledgement letter for your applicant tracking system in order to automate a response when an application is submitted online.

‌ Download Application Acknowledgment Letter Template - Word 

Application Rejection Letter Template

If you want to stay in touch with qualified applicants regarding future job openings or if you simply wish to professionally decline every qualified applicant when they are not moving forward in the hiring process, consider sending a formal application rejection letter. Use this template to differentiate yourself from your competitors, make a professional impression on future candidates for employment, and keep your applicants informed.

‌ Download Application Rejection Letter Template - Word

What Is the Purpose of an Employment Application?

The purpose of an employment application is to collect the necessary and legally requestable information, to the extent that the employer needs to track, respond to, and manage each job applicant. A signed application form provides the employer with additional legal verification that the information supplied by the applicant is accurate. The form also confirms that the applicant is submitting it for employment purposes.

This form is used to collect necessary information about candidates applying for a job, but it is more than a tool to organize and track applicants: It often becomes the candidate’s first impression of an organization. In an age of data protection laws and heightened awareness around ethical hiring practices, this is especially important. Additionally, the employment application form should be formatted to include information that job seekers wouldn’t necessarily include on their resume. Because applicants spend time updating and perfecting their resume, an employment application form that asks for this information without providing the necessary context might frustrate the best candidates — to the point of not applying at all.

Why Should You Update Your Application Form?

The decision to update an employment application form comes down to asking a few essential questions about your current document and application process:

• Is there a standardized employment application form that your company, business, or team uses in the hiring process, or are there specialized (or outdated forms) that different departments, locations, states, etc. use?
• Is the current employment application form used for high-volume, large-scale hiring processes in industries like retail, hospitality, or restaurants?
• Is the information requested in the employment application form up to date with your current hiring process? For example, do you collect the necessary information for your tracking software?
• Does your current employment application form comply with your state and federal employment and data protection laws?
• Is the information you request on the employment application form necessary to offer an interview, reject a candidate, or make a job offer? For example, do you prefer to review the candidate’s employment history on a resume, where they can elaborate in detail?
• Do you prefer a multi-stage application process that initially collects only basic contact information?
• Do you require an applicant’s signature on the application in order to obtain their legal consent because a resume cannot provide such an agreement?

Use these questions to determine your reasons for updating the employment application. Decide what to add or delete from your employment application based on your state laws, and on the information you deem necessary to your hiring process. Seek legal advice and counsel if you are unsure of the laws that govern your use of employment application data. For more information on U.S. employment practices, visit the Equal Employment Opportunity Commission (EEOC) website, or contact an attorney.

The Essential Elements of Employment Application Forms

The content found on employment application forms varies according to a range of factors including company policy, industry type, legal regulation, employer location, etc. Decide on the different elements to include in the employment application form, but make sure the form always provides a snapshot of the applicant. Relying on resumes alone to help you differentiate among applicant credentials is not a quick or efficient method to track candidates or organize the hiring process. The sections and type of information commonly requested on standard employment application forms include the following:

• Instructions: This includes the mandatory information the applicant must complete to be considered for a position. For example, this could be a notice to complete the application in its entirety or an instruction to disregard requested information if it is included on an attached resume.
• Personal Information: This includes the applicant’s legal name, preferred name, and contact information. This section comprises subsections to collect information, such as mailing address, date of birth, phone number, and email address.
• Position: This includes information requested about the specific job the applicant is applying for, available start dates, desired compensation, etc.
• Education: The information collected in this section varies, but often includes the school name, type of degree(s) obtained, area of study, and graduation dates. In this section, you might request information on specific licenses or certifications that the employer requires or prefers.  
• Employment History: This section includes the name of the employer, the supervisor contact information, the address, the dates employed, the job title, a summary of the job, details on the skills used or qualifications obtained, and the reason for leaving.
• References: This includes contact information and the nature of the relationship (e.g., professional or character reference, colleague or supervisor, etc.). It is common for employers to leave this information off of the employment application form and ask for the information at the interview phase of the hiring process.
• Signature: For legal purposes, employers might prefer that the applicant sign the application to attest to its accuracy.
• Legal Disclaimers: This includes employment law and regulation information, such as equal opportunity employer (EEO) statements, criminal conviction inquiries, voluntary questions regarding affirmative action requests, military or veteran status, disability accommodations, and “at will” employment disclaimers (for example, “application does not guarantee employment”).
• Additional Information: This includes information requests and questions used to screen the applicants. You might ask the applicant to describe the professional skills that qualify them for the job, probe with behavioral questions to determine problem-solving aptitude and screen for culture fit (i.e., “describe a time when...”), or request information designed to produce a first impression about your company's culture.

It is also essential to understand what not to include on the employment application form. The employment application form is a professional business document void of jargon, vague information, or opinion. Employment regulations protect the employer and the applicant's legal rights. Avoid eliciting the following information on your employment application form without first consulting legal counsel and checking existing federal laws, state laws, or employment regulations:

• Marital and family status
• Citizenship or visa status
• Religious affiliation
• Sexual orientation
• Gender identification
• Age identification questions
• Schedule availability
• Creditworthiness or financial status
• Physical information, such as height, weight, or general statements on physical requirements
• Medical conditions, disability-related questions, or reasonable accommodation statements
• Non-discrimination statements
• Graduation dates (in the education section)
• Criminal arrests and convictions
• Background check information or consent
• Photo requests

Review the information you request on the form and determine what is essential for your specific hiring process, based on the applicant’s merit and the job requirements. Seek legal counsel or work with professional documentation consultants, and check local and state laws that prohibit the collection of certain personal data or questions that violate employment law (e.g., date of birth, social security number, questions that inadvertently discriminate, etc.) if you are unsure of what to include or exclude on the form.

Tips for Using the Two-Stage Employment Application Process

In a two-stage employment application process, the employer gathers information from applicants in two phases. Instead of using a single form (sometimes multiple pages long) to collect all of the information required to make a hiring decision, the applicant provides basic contact information on the online application form. In the case of companies like Netflix , the applicant can apply by simply using their LinkedIn profile and uploading a resume. The next phase of the hiring process involves gathering the additional documentation, including the appropriate legal consent, a request for references, or any other information required to form the employment relationship.

Streamline your hiring process and make it easier to track and contact candidates with a simplified two-stage job application form. To get the most out the process, consider the following tips:

• For the first stage, use a generic application form that requests minimal information (no longer than half a page).
• Use a standardized format that is easy to download, save, fill out, email, and print.
• Make online forms mobile-friendly.
• Include a section to upload a resume on online forms.
• Only elicit candidate information that is essential to track or contact the applicant. Use the next stage to gather additional information and consent.
• Store contact information and track strong candidates for future recruiting efforts.
• Ask for information that is easy to compare across the candidate pool.
• Design the form so it is easy to scan quickly.

You can streamline the process and ensure consistency by using an employment application template. In the next section, you’ll find a variety of free, downloadable template to help you jumpstart your hiring efforts.

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While the world is progressing, the competition in the employment sector is snowballing. It becomes quite difficult to secure a job that you truly want to do for a lifetime. When applying for a job, sending a resume or a CV may not turn out to be an ideal way to impress employers. A job application letter attached along with your resume can truly become a powerful tool for you to ace that impression and let employers know of your capabilities and interests. Job application letters can help you leave a mark on the employer’s mind making them consider you more seriously while hiring for the position you’ve applied for. But how to write a Job application letter that makes you stand apart from the others?

Job application letter can help you leave a mark on the employer’s mind making them consider you more seriously while hiring for the position you’ve applied for. But how to write a Job application letter that makes you stand apart from the others?

Let’s understand what, why, and how of a job application letter is in detail.

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What is job application letter, how to write a job application letter, difference between application letter v/s cover letter, job application letter format, job application letter examples –, frequently asked questions on job application letter format.

An application letter is a document that is attached along with your resume or CV while applying for a job in a desired company for a desired position. An application letter elaborates on your academic qualifications along with the skills that you possess which make you an ideal candidate for the job role you’re applying for.

You can briefly emphasize your key skills and the experiences you have had in your past employment that make you an eligible applicant for that specific position in a specific company.

Adding an application letter is not a compulsion but is a recommended document that you can attach with your resume to leave a greater impact on the employer, allowing them to understand you, your skills, and your experiences more deeply as mentioned in the application letter .

If you’re planning to apply for your next dream role, here are a few quick tips to assist you on how to write an application letter for the same.

1. Research the Company Thoroughly

Thoroughly research the company and the job position . The company’s establishment, growth, vision, size, and culture, the key factors they consider while hiring anybody for any job role, and the recent awards it has won are a few of the important things that can help you write a perfectly customized application letter.

2. Use Formal Language

Make sure you write everything in a professional way . Avoid using informal language or slang and instead, opt for professional terms and phrases. By doing so, you can convey your professionalism and make a strong impression. Remember, the way you present yourself in your letter can greatly impact your chances of success, so it’s worth taking the time to craft a well-written and professional application.

3. Proofread Twice Before Sending the Application Letter

Do not make silly grammatical mistakes, proofread the letter thoroughly before sending the final copy of the job application letter. Take the time to review the content of your letter, ensuring that it is error-free and effectively conveys your message.

By conducting thorough proofreading, you can enhance the overall quality and professionalism of your application letter, increasing the likelihood of making a positive impression on the recipient.

4. Include Relevant Information

Do not exaggerate or write any unrelated information . Avoid exaggerating your qualifications or including irrelevant details. Instead, focus on showcasing the qualifications and skills that directly relate to the job profile you’re applying for. By doing this, you demonstrate your suitability for the position and show that you understand the requirements. Providing concise and targeted information will make a stronger impact and increase your chances of being considered for the role.

5. Write Proper Salutation

Address the right person with a proper salutation. It is important to mention who you are addressing the letter to. Take the time to identify the individual who will be receiving your letter and mention their name in the salutation.

This demonstrates your attentiveness and professionalism. If you are unsure of the recipient’s name, it is advisable to use a generic salutation such as “Dear Hiring Manager” or “To Whom It May Concern.” However, whenever possible, addressing the specific person adds a personal touch and shows that you have taken the initiative to gather relevant information.

6. Mention the Job Position You’re Applying For

Make sure you unquestionably mention the position you’re applying for to avoid any confusion. It is one of the key requisites of understanding how to write an application letter. When you explicitly mention the desired position, you demonstrate your focus and understanding of the application process, making it easier for the recipient to identify your application and consider you as a candidate.

7. Highlight the Reason for Applying

Highlight why you’re applying for the job and why you are a fit candidate for the specified position. This will help you make a mark on the employer’s mind. When you openly state your motivations and aspirations, you can effectively convey your genuine interest and enthusiasm for the job.

This allows you to demonstrate your understanding of the company and position, align your qualifications and experiences, and establish a personal connection with the employer. Overall, emphasizing the reason for your application enhances your chances of making a compelling case for consideration as a deserving candidate.

8. Format the Job Application Letter Properly

Write a well-structured and concise copy of the letter and do not make it unnecessarily lengthy. An application letter should be 1 page long or max 2 pages long, not more than that.

One of the most important tips on how to write an application letter is that you must follow professional guidelines like proper spacing and margins, a professional font, and proper alignment in the document.

People often get confused between the two: a cover letter and an application letter . However, both these documents are slightly different from each other.

It is necessary to follow the standard format and some set professional document writing guidelines mentioned below to comprehend how to write an application letter for your next job.

Your name and contact information- The letter should start with your name, your contact information, your email address, your residential address, and the job title you’re applying for. Date- It is necessary to mention the date on the application letter. Mention the date on which you’re sending the application and not the one when you started writing the letter. Employer’s name and address- Next comes the hiring manager’s name and contact information. Write the manager’s name, position, company name, and company’s complete address. Salutation and employer’s name- Start with writing “Dear” followed by a proper salutation i.e. Mr./ Ms. and the hiring manager’s name. Opening paragraph with the introduction- Start the opening paragraph by introducing yourself and how you got to know about the position that you’re applying for. Also, mention the reference where you got to hear about the job from. Also, mention why you’re interested in taking up this job role. First Body paragraph with a description of your skills and qualifications- Now go on to specify your distinct skills and qualifications and how you’ve handled your past job roles professionally well. This is the main context of your whole application letter since the employer will look at your key skills. The next paragraph should be about why you fit the job role- Express why you are a suitable candidate for the job and how you can be an asset to the company. Express your willingness and interest to work for the company. Closing paragraph with a CTA- End the application with a call-to-action statement that urges the recruiter to consider your application and take forward the hiring process in an impressive statement. Signing off with your signature- End the letter with a professional signing-off. You can write “sincerely” followed by your signature or you can even write “enclosure” followed by your name and the links to the attached documents.

Template 1: For the Post of a Software Engineer

Saurav Shah Block-A/21 FGH Vihar Delhi- 110063 [email protected] 78XXXXXXX1 Jun. 6, 2023 Richa Sharma Hiring Manager XYZ Company C-Block Connaught Place, Delhi Subject- Application for the role of Software Engineer Dear Ms. Sharma, I’m writing this letter to express my interest in the position of Software Engineer in your company. I got to know about this opportunity through your former employee Mr. Malhotra. Here is a quick introduction to me. I obtained my B. Tech. in computer science from the ABC institution. In my final exams, I received an A grade and passed with 90%. I took part in several tech events while I was a student, and I also received a gold medal for building an app from scratch for an inter-university tech competition. I know I can succeed in your dynamic company. I’ve always wanted to work for your organization because you offer so many prospects for growth. I ask that you offer me the chance to work with your esteemed company and develop professionally through this position. Looking forward to being given a chance to be a part of this amazing company. Please find my resume attached herewith. Thanks and Regards, Saurav Shah

Template 2: For the post of an Administrative Assistant

Karan Rajput Block-A/21 FGH Vihar Delhi- 110063 [email protected] 98XXXXXXX0 June 6, 2023 Prateek Kumar Human Resource Manager XYZ Company C-Block Connaught Place, Delhi Subject- Application for the role of Administrative Assistant Dear Mr. Kumar, I’m a seasoned administrator and I’m writing to express my desire to work for your prestigious firm as an administrative assistant. When a former coworker told me about your need for an administrative assistant in your Delhi offices, I got quite excited to grab the opportunity. My entire career has been spent working for small businesses, so I enjoy the chance to do a variety of jobs and collaborate with the team to be successful. In my most recent position as an administrative assistant at ASD Corp, I helped my employer save thousands of dollars by reducing the number of canceled shifts by developing a self-scheduling system for customer service representatives. Along with honing my talents, I also learned site design and timesheet coding. I believe I possess the skills that can prove to be meritorious for your company. I hope you consider this application and give me a chance to serve the company in the future. Thanks and Regards, Karan Rajput

Understanding how to write an application letter that is attractive and inspiring is truly significant in today’s times when there’s competition all around. A resume is not enough to leave a lasting impact on the recruiters. While many companies do mention in the job descriptions if they require a cover letter or application letter along with or not, in case it isn’t mentioned, it is always recommended to write one.

An application letter signifies your interest, your excitement, and your dedication. The company will be able to know your a little better than others which can truly change the game for you and help you grab the job you’re looking for!

Q1: Is it necessary to write an application letter while applying for a job?

No, it is not mandatory that you write a job application letter but it adds more value to your resume and helps in creating a lasting impression on the employer. It is advised to write one always to increase the chances of securing the interview.

Q2: Are the job application letter and cover letter the same?

A job application letter and a cover letter are almost similar are the terms are used interchangeably. But there are slight differences between the two since an application letter is a more detailed document as compared to a cover letter.

Q3: What are the important sections in an application letter?

An application letter must be well drafted in a correct format that includes your name and contact information, employer’s name and contact information, date of application, the title of the job you’re applying for, proper salutation, professional body text that includes your skills, qualifications and interests and a proper signing off.

Q4: Tips to write a job application letter

These are the tips to write a job application letter:

• Go through the job description thoroughly
• Prepare the copy of job application with clear heading
• Address the correct person
• Express your interest in the job
• Describe your skills and eligibility for the given job role
• Highlight you personality and attributes
• Thank the person and express your appreciation politely
• Proofread the letter before sending it to the concerned hiring

Q5: Step to write job application letter

These are the steps to write a job application letter:

• Follow a proper format
• Write down a catchy subject line
• Customize the letter according to the role
• Add proper keywords and employment gaps
• Write down about your suitability for the job
• Add you skills and achievements
• End the letter on a positive note

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5 Data Entry Cover Letter Examples

Data Entry professionals excel at meticulously inputting, updating, and managing information, turning chaotic data into organized records. Similarly, your cover letter is your chance to transform your diverse skills, experiences, and achievements into a structured narrative that captures a recruiter's attention. In this guide, we'll delve into the best cover letter examples for Data Entry roles, helping you to craft a compelling story that stands out in the job market.

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The best way to start a Data Entry cover letter is by addressing the hiring manager directly, if their name is known. Then, introduce yourself and express your interest in the data entry position. Briefly mention your relevant experience, skills, or achievements that make you a suitable candidate for the job. For example, "Dear [Hiring Manager's Name], I am excited to apply for the Data Entry position at [Company's Name]. With my 3 years of experience in data management and proven accuracy in high-volume environments, I am confident I can contribute effectively to your team." This approach is professional and immediately highlights your qualifications.

Data Entry professionals should end a cover letter by summarizing their interest in the position and their qualifications. They should reiterate their enthusiasm for the role and how their skills and experiences align with the job requirements. A polite, professional closing such as "Thank you for considering my application" or "I look forward to the possibility of discussing this opportunity further" is appropriate. They should then sign off with a professional closing like "Sincerely" or "Best regards," followed by their full name. It's also important to include contact information, such as email and phone number, for easy reference. This ending leaves a positive impression, shows gratitude for the reader's time, and expresses eagerness for further engagement.

A Data Entry cover letter should ideally be about one page long. This is because hiring managers often have to go through numerous applications and a concise, well-written cover letter can effectively communicate your skills and experiences without taking up too much of their time. The cover letter should be direct and to the point, highlighting your data entry skills, experiences, and why you would be a good fit for the position. Remember, the goal is to pique the employer's interest so they want to learn more about you from your resume.

Writing a cover letter with no experience as a Data Entry can seem challenging, but it's all about showcasing your relevant skills, enthusiasm, and potential to learn quickly. Here's how you can approach it: 1. **Start with a strong introduction:** Begin your cover letter by introducing yourself and stating the position you're applying for. Mention where you found the job posting and if you have any mutual connections with the company. 2. **Highlight relevant skills:** Even if you don't have direct experience in data entry, you might have other skills that are relevant. For example, if you have experience with Microsoft Office, attention to detail, fast typing speed, or the ability to work under pressure, these are all worth mentioning. 3. **Showcase your educational background:** If you have any educational background in IT, business, or any related field, make sure to mention it. Even if your degree isn't directly related, you can highlight any relevant coursework or projects. 4. **Emphasize your willingness to learn:** Employers understand that everyone has to start somewhere. Show your enthusiasm for the role and your eagerness to learn. You can mention how you're planning to improve your skills, such as taking online courses or practicing typing speed. 5. **Provide examples:** Give examples of when you've used relevant skills in the past. This could be during your studies, volunteer work, or any other projects. 6. **End with a strong conclusion:** Reiterate your interest in the role and the company, and express your eagerness to contribute and grow with the company. Remember, your cover letter should not just repeat your resume, but provide a deeper insight into who you are and why you are a good fit for the role. Proofread your letter for any errors before sending it, as accuracy is crucial in data entry jobs.

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Job Application Tracker Spreadsheet

If you want to land your next big career move, you need to be organised – so I’ve got you covered.

Stay on top of your job hunt with our free job application tracker spreadsheet – downloadable in Microsoft Excel or Google Sheets.

Track job adverts, recruiter contacts, interview dates and more to ensure you chase down every last opportunity and secure that job.

Download in Microsoft Excel         Download in Google Sheets

Never miss an opportunity

• Record every job you apply for – Ensure that you follow up each application through to interview stage or gather constructive feedback.
• Know when to follow up – Older application dates will turn to red in the spreadsheet, guiding you on how long to wait and indicating that it might be time to follow up with a call or email.
• Stay on the ball – Review your applications regularly to ensure that you are prepared when you receive response calls from recruiters.
• Store vital contacts – Record the names and contact details of hiring managers and recruiters in your field permanently.

Downloading the tracker with Microsoft Excel

If you have a Microsoft operating system and the Excel application, downloading the job application tracker could not be easier.

Simply download to your device , save it somewhere you can access remotely (like a cloud drive) and you can access and edit right away.

Downloading the tracker with Google Sheets

If you access the Google Sheets version of the tracker , you need to create your own copy of it to save to your Google account before you can edit it.

You will need a One Google account (if you don’t already have one, they are free and simple to set up) to save your copy of the tracker to.

Once you have accessed the Google Sheets Tracker, you must click “File” then “Make a copy” to create your own personal copy – there are also instructions inside the spreadsheet.

Here is a more detailed guide on using the Google Sheets tracker, if you need it.

Tips for tracking your job applications

Tracking the jobs you apply for and monitoring the progress you make with them, is hugely beneficial to securing job interviews.

Here are some tips for tracking your applications through to success.

• Track everything – Even if you apply for a job quickly on the train to work, make sure you track it. Every job you apply for is potentially your next big opportunity, so don’t forget about it.
• Review regularly – Read your tracker every few days so that you have a good awareness of which jobs you have applied for ; this will help you to get through initial conversations when recruiters call you.
• Follow up with non-responders  – Ensure that you follow up with applications that you have not heard back from, roughly one week after. The tracker spreadsheet will turn the job row red when it’s time to follow up.

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Download Job Application Form Template In Excel

• Excel Templates , Human Resource

Looking for hiring new help? Use our free employment application form template helps you find the right new hire. You can print as many copies as you want, or use it as a guide to create a more specific application form for your company. This basic job application form template will work for most job screening needs.

Application for employment

Use the information gathered on these forms to identify promising applicants. However to ask additional questions and to follow-up with the references and past employers.

Job Application

Here are some tips which will help you find and hire the right employee:

• Be Prepared – Make sure you are all prepared to hire a new employee including job description. Also understanding of pay ranges and benefits and legal issues.
• Use References – If you collect references, use them. Making quick phone calls can be very revealing.
• Ask Probing Questions – Make sure you ask detail questions about education, prior work experience and skill sets of the employee to help verify the information.
• Cultural Fit – Work to ensure that applicant will fit in with the culture of the company rather than be disruptive.
• Toe the line – Make sure you stay in touch with federal and state regulations including E-Verify, new hire reporting and taxes.
• Face Time – For jobs that require more skills, consider having more than one person to interview the applicant.
• Trial Periods – Don’t be afraid to hire for a 30 day trial period work. This trial time will give you the insight you need, but still allow you to part company if things aren’t working out well. (Make sure you get the proper legal language in the employment contract).

Download this Job Application Form template in Excel Format

Our easy to use editable Excel templates and save your significant amount of time and effort. Here’s how to download and use one of our templates:

Download this free Excel Template : Once you’ve browsed through our collection of templates and find the one that best fits your needs. Once you’ve found the template you want, click on the download button.

Replace sample data with your actual data: Once the template is downloaded, open it in Excel. You’ll see that it is already set up with sample data. To start analyzing your own data, simply replace the sample data with your actual data.

Customize the template: Our templates are completely editable, which means you can customize them to fit your specific needs. For example, you can change the formatting, add or remove columns, or create new charts and graphs.

Use the Excel template: Once you’ve fed in your data and customized the template, you’re ready to start using it for data analysis. Use the various tools and features of Excel to analyze and visualize your data, and make informed business decisions.

Save and share: Once you’ve finished working on the template, save it to your computer and share it with other members of your team or stakeholders as needed.

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One advantage of using professional Excel templates is that they are often designed by experienced professionals who understand best practices for data management and visualization. This means that the templates are likely to be well-organized, easy to understand, and aesthetically pleasing, which can make working with them more efficient and enjoyable.

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The Best Free Job Tracker Spreadsheet Template for 2024

• Last updated January 2, 2024

Whether you’re searching for work as a fresh graduate or hoping to advance your career, the process can feel overwhelming. You might forget which job offers you applied to or struggle to keep track of potential employer interviews. This is where tracking job applications comes in handy.

If you’re looking for a ready-made template to organize your applications, our free job tracker spreadsheet is fairly intuitive. When paired with our article, you’ll discover tips you may never have considered before.

Job Tracker Spreadsheet

Table of Contents

What Is a Job Tracker Spreadsheet?

This tool organizes all of your applications (and their statuses) in a single place. You’ll typically use a program like Google Sheets  to make/access your  job application spreadsheet .

Job application tracking allows you to monitor your application progress, note which companies responded to you, and note whether you’re invited for an interview or have been rejected. This lets you stay organized and even gain insights into your job search strategy. This can be especially useful when paired when you work with freelancers and contractors, like you’d find on a service such as Fiverr .

What Should a Job Application Tracking Spreadsheet Have?

There’s really no benchmark for how job tracking spreadsheets should be built and what they should contain. Generally speaking, it’s recommended to consider the following details and categories:

• Company or organization you want to join
• Contact name and preferred communication channels
• Position offered
• Link where you’ve encountered the job
• Application deadline
• Location of the position
• Employment type (e.g., freelance, full-time, part-time)
• Your application date
• Status of your application (e.g., if you received a reply, qualified for an interview)
• Files and documents sent to recruiting personnel
• Checkboxes if you’ve sent follow-up emails
• Status of your hiring process (e.g. offered a position, rejected, scheduled for another interview)
• Date of interviews
• Location and mode (e.g., online, in-person)
• Any other notes to consider

Of course, you can always also add more fields to your spreadsheet – especially if you’re creating one from scratch. If you don’t know where to start, there are a ton of helpful Spreadsheet Point guides and tutorials .

For the most comprehensive Google Sheets guides on job tracking and much more, why not apply for online courses at Udemy ?

Why Use Our Free Job Tracking Template?

A ready-to-fill jon search spreadsheet only requires you to input specific details of your applications. This saves time you would have otherwise spent arranging the formatting and formulas on a blank sheet.

Job Search Spreadsheet

There are a few other reasons to consider our job tracking spreadsheet:

Organized Tabs

This job tracker contains three separate tabs: job details, pre-interview, and interviews. These divide your application process into multiple stages, allowing you to keep specific information in organized categories.

Pre-formatted

The set of common application statuses and checkboxes can easily be selected from a drop-down list . This prevents the tedious task of repeatedly typing words.

Ease of Access

Since our template runs on Google Sheets, you can access your  job search template  anywhere you have an internet connection. If you want to collaborate, you can conveniently share it with your friends or colleagues.

Personal Customization

Our sheet also has a dedicated section for your notes, letting you detail the most important elements of a company, its culture, and employee benefits. You can also prepare questions about the position here.

You’ll discover more personalized benefits as you explore our job tracker spreadsheet. For greater access to more helpful templates, don’t forget to visit our profile on Gumroad  — and save 50% off all premium templates by using the promo code SSP .

3 Tips to Use This Free Job Application Spreadsheet

1. job details tab.

Visiting and noting multiple postings on various websites (like LinkedIn and Indeed) is a necessary step for job seekers. This lets you cast a wide net and see which companies would be interested in hiring you.

This tab is where you put every piece of information you know about the position offered by a certain company. Enter the name of the organization under the first column, followed by the job posting link, recruiter’s name, and contact details in the cells beside it.

You’ll also notice that two columns have drop-down lists: Type and Mode. Under Type, you can quickly select the employment terms of the job, whether it’s full-time work, part-time, or freelance.

On the other hand, Mode allows you to note whether the job is done remotely or in person. Updating the cells under this field is important, especially if you are applying for the position online.

Don’t forget to populate the other categories, such as the base pay for the job and the materials you’ve already sent them.

2. Pre-interview Tab

After sending your application emails and documents, start tracking the companies that invite you for an interview.

Under the pre-interview tab, the first four columns on the left are auto-filled with the company name and contact details of the hiring manager. These details should only appear once you’ve sent an application for the job position (and noted it under the Sent field on the previous tab).

Beside them is the field where you can enter your application date. Immediately following it are the categories “Reply Received” and “Send Follow-up.” Checking these boxes lets you track whether you still need to follow up on your application or proceed to the next steps.

To push your application through the hiring process, you might also be asked for further documents or media. List these under “Other Files Requested”, which you can also refer to when applying for other future jobs.

The last two columns are named “Research Done” and “Qualified for Interview”, also featuring checkboxes under them. Update the former if you’ve already studied the details of the company (such as its work culture) while waiting for a response. The latter allows you to mark whether you can proceed to the next step of your job search.

3. Interviews Tab

If you’ve qualified for an interview — and have updated the relevant category in the previous tab — the Interviews sheet will be useful to you.

Column A (“Status”) allows you to mark whether you’re currently undergoing a second interview or have already been hired. In case you didn’t pass one of your interviews, you can also select Rejected from the drop-down list included. Columns B to E should display the interviewing company name and its contact details.

This tab is further separated into Interviews 1, 2, and 3 (which you can also increase, depending on your preferences or needs). Here, you can enter the details of your interview, including whether it’s online or in-person, as well as the location or platform.

There’s another status column that lets you mark whether you’ve received a callback for another interview, were hired on the spot, or simply rejected. Related:  Free Memo Templates for Google Docs

A “Notes” section is provided to write down any feedback from the interviewer, as well as questions that you want to be answered during your next meeting.

Tracking Job Applications Has Never Been Easier

A job tracker spreadsheet goes a long way in making the application process more efficient. You can easily monitor your progress, analyze what employers require from potential applicants, and customize your approach for each application. Download our job tracking template today:

Job Tracking Template

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• April 11, 2024

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25+ Letter Templates – PDF, DOC, Excel

Make your letters look aesthetically pleasing and formally correct by using our specially designed sample letter templates for letter writing . These word doc templates come in various designs depending on the type of letter you are interested to write. Labels such as address, date, and signature are added for you to put in and make your letters look interesting.

• Formal Letter Templates
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Business Letter Template

Acknowledgement letter example.

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Application Letter Sample

Letter Templates

• Format: A business letter should follow Ariel or, Times Roman format.
• Language: You must avoid casual tone as much as possible and write the letter in a formal style. It is because it will make sure that the message you are putting is serious.
• Proofread: You must proofread your letter before sending it out. It will help you avoid language and spelling errors.
• And finally, if you are planning to print the letter, choose a high-quality paper.

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Letter Writing Template

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Download Professional Resignation Letter Excel Template

Resignation Letter Template is a ready-to-use excel template that helps you to create a professional resignation letter while resigning under specific circumstances.

Usually, employees type the whole resignation letter. But with this template, all you need to do is enter your credentials, select your reason for resigning and print the same. This template is available in 4 formats: Excel, PDF, Word, and Google Doc.

Table of Contents

What is a Resignation Letter?

Resignation Letter is a prior notice that an employee intending to leave the company provides gives to his employer. It bears the reason for resigning from the post as well as the last day of working.

The purpose of this resignation letter is to provide the employer the time to find a replacement and clear the dues of the current employee. Usually, every employment contract consists of the clause of prior notice to be given while resigning.

Similar to the employment contract, the Resignation Letter is also a legal document used in case of disputes between the employee and the employer. If the proper notice period is not served can lead to loss of pay for the employee.

How to Make A Professional Resignation Letter?

To create a professional resignation letter the following points to be kept in mind:

• Reflect on the positives.
• Offer to assist in the transition.
• Add handing over details.
• Provide proper notice period as per your employment contract.

Professional Resignation Letter Excel Template

We have created a Professional Resignation Letter Excel Template with predefined formulas and formating. All you have to do is to insert your details, employer details and notice period along with the reason for leaving the post. That’s it and your Resignation letter is ready to print.

Click the link below to download the desired format for Professional Resignation Letter:

Excel Format

MS Word Format

Google Doc Format

You can use PDF format with a PDF editor and change the details, for using Word and Google Doc file just change the bold text as per your need.

You can download other HR Letter templates like Resignation Letter , Promotion Letter , Casual Leave Application , Memo Letter , Absconding Letter , Resume & Cover Letter from our website.

Let us understand the contents of this template and how to use it.

Contents of Professional Resignation Letter Excel Template

This template consists of 2 sheets: Data Input Sheet and Resignation Letter Template.

Insert your details, employer details and notice period along with the reason for leaving the post in the Data Input Sheet and your resignation letter is ready.

Data Input Sheet

Data Input Sheet consists of 3 sections: Employee Details, Employer Details, and Resignation Details.

Employee details consist of the following heads:

Employee Name Address City/State Pin Code Contact Number Designation

Employer Details consist of the following heads:

Company Name Company Address City/State Name of Superior Designation of the Superior

Resignation details section consist of the following heads:

Reason of Resignation Notice Period as per Employee Contract Date of Resignation Relieving Date

You can select the reason from the dropdown list. If you want to insert any other custom reason then you can type that reason in the light blue cell at the end of the datasheet.

You are almost done. Go to the next sheet and print the letter.

Resignation Letter Template

This template auto-populates as per the details entered in the previous sheet. You don’t need to make any entries in this sheet.

In addition to the above, the letter consists of pre-drafted text. In case you want to change it you can do it going to the respective cell. Else just set the print area and print the document.

Furthermore, if you are looking to send a pdf version of your letter to the company, you can use inbuilt Microsoft to PDF option from the print menu.

Thus, this template can be helpful to an individual to create a resignation letter with the least efforts who is planning to submit his resignation to the company.

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About Shabbir Bhimani

I have worked in Excel and like to share functional excel templates at ExcelDataPro.

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