please find attached the presentation for our meeting

15 Professional Ways to say 'Please Find Attached' Via Email

Adding documents to emails is a common practice in both personal and professional settings. Whether it's a resume, a report, or a photo, attachments are often a crucial part of the message being sent. Being clear and careful when adding documents to emails is essential to avoid misunderstandings.

"Please find attached" is a simple yet effective phrase that signals to the recipient that an important document is included with the email. However, there are more professional and effective alternatives you can say when you need to add an attachment to an email.

Knowing how to properly say "please find attached" can make the process smoother, help you appear more professional, and ensure that your attachments don't go unnoticed .

In this article, we'll cover the meaning of "please find attached", when you should say it, different ways to say it, and provide 15 templates you can use to get started today.

"Please Find Attached" Meaning

"Please find attached" is a phrase commonly used in emails to let the recipient know that an attachment is included with the email. It's a polite way of drawing attention to the additional files you've sent. The phrase is often placed before or after the main body of the email, usually near the end, to make sure the recipient doesn't overlook the attachment.

"Please find attached" is a common phrase used in emails to alert the recipient that an important document is included, ensuring it doesn't go overlooked .

The phrase is formal and widely accepted in professional settings. It's like the digital equivalent of handing someone a document in a meeting while saying, "Here you go." It's straightforward and gets the job done, but there are other ways to say it, which we'll explore later.

The phrase is not just about politeness; it's also about clarity. When you say "please find attached," you're making it clear that there's something extra that the recipient should look at . This helps avoid any confusion and ensures that the attachment doesn't go unnoticed.

When to Say "Please Find Attached"

Understanding the different scenarios where "please find attached" is appropriate is crucial for effective email communication. Knowing when to use this phrase helps you set the right tone and ensures that your attachments are given the attention they deserve.

Here are a few common times when you should say "please find attached":

Sending Work Documents

If you're emailing work-related documents like reports, proposals, or invoices, it's a good idea to use "please find attached." This makes it clear that you've included something important that needs the recipient's attention.

Job Applications

When applying for a job, you'll often need to send your resume and cover letter via email. Using "please find attached" ensures that the hiring manager knows to look for these crucial documents.

Sharing Resources

If you're sending resources like articles, guides, or how-to manuals, "please find attached" can be a helpful phrase. It signals that you're providing additional information that the recipient may find useful.

When to NOT Say "Please Find Attached"

Just as it's important to know when to use "please find attached," it's equally crucial to understand when not to use this phrase. Being aware of these situations can help you communicate more effectively and avoid potential confusion or misunderstandings.

Here are common scenarios in which you shouldn't say "please find attached":

No Attachments Included

The most obvious scenario where you shouldn't use "please find attached" is when there are no attachments included in the email. Saying so would confuse the recipient and make you appear careless.

Informal Communication

In casual or informal emails, especially with friends or family, the phrase might come off as overly formal. A simple "I've sent you the file" or "Check out the picture I sent" would be more fitting.

When the Email IS the Message

If the main point of your email is contained within the email body itself and doesn't require additional documents for context or clarification, then there's no need to use "please find attached." In such cases, the phrase would be irrelevant and could confuse the recipient.

Multiple Attachments with Different Purposes

If you're sending multiple attachments that serve different purposes, it might be better to specify what each attachment is rather than using a generic "please find attached." This provides clarity and ensures that each attachment gets the attention it deserves.

Different Ways to Say "Please Find Attached"

While "please find attached" is a classic and widely accepted phrase, it's not the only way to indicate you've attached something to an email.

Here are different ways to say "please find attached":

• Attached is...
• I've attached...
• Enclosed, please find...
• Kindly find attached...
• Please see attached...
• Please see the attached file for...
• I'm attaching...
• Attached for your review...
• Attached for your convenience...
• Please check the attached...
• Attached as requested...
• I have included...
• Included is...
• Find the attached...
• Please review the attached...
• Attached you will find...
• I've included for your review...
• Please note the attached...
• Attached, you'll see...

Is "Please See Attached" Better to Say?

The phrase "Please see attached" is another commonly used alternative to "Please find attached." It's a bit less formal but still clear and professional . Some people prefer this phrase because it's more direct and modern, cutting down on what might be seen as unnecessary formality.

However, whether it's "better" to say largely depends on the context and the relationship you have with the recipient. In a more formal setting, or when communicating with someone for the first time, "Please find attached" might be the safer bet. It's a phrase that has been used for years and is universally understood.

If the email conversation is more casual or if you have an established relationship with the recipient, "Please see attached" can work just as well.

Ultimately, both phrases serve the same purpose: they alert the recipient to an attachment. The choice between the two comes down to the tone you want to set. If you're aiming for a more traditional, formal tone, "Please find attached" fits the bill. If you're going for a slightly more relaxed but still professional tone, "Please see attached" is a good option.

How to Professionally Say "Please See Attached Documents"

Saying "please find attached" in a professional manner is more than just a courtesy; it's an integral part of effective communication. When you use this phrase professionally, you're not only being polite but also ensuring that your message is clear and your attachments don't go unnoticed.

Here are some tips to keep in mind:

Place the phrase near the end of the email to ensure it's not overlooked.

Make sure the attachment is relevant to the email's subject and content.

If the email has multiple attachments, specify what each one is .

Use a formal tone if the email is for professional purposes.

Most important: always double-check to ensure you've actually attached the file .

Check out our article 5 Email Templates for Sending Documents for more tips about including documents in emails!

15 Email Templates to Help You Say "Please Find Attached"

Having a set of ready-to-use templates can be a real time-saver when you're sending emails that include attachments. These templates help you get straight to the point, ensuring that your recipient knows to look for the attached document.

They also add a layer of professionalism to your emails, making you appear more organized and thoughtful. Whether you're sending a report to a colleague or a resume to a potential employer, these templates offer a quick and effective way to say "please find attached," leaving no room for confusion.

Note that each template uses a different method of saying "please find attached."

Copy templates to use them anywhere:

How to Automate Common Email Phrases

To automate common phrases in your emails, give Text Blaze a try. Text Blaze helps you create quick text templates that you can insert anywhere you work using keyboard shortcuts.

With Text Blaze, you can create templates for common email phrases , such as "please find attached," email signatures, and other common work emails .

Not only that, but Text Blaze helps you personalize your emails using fill-in-the-blank placeholders that help you automate your email without losing your personal touch. Using Text Blaze, you can automate repetitive typing, save time, and boost your email productivity with ease!

Text Blaze is free forever , which means you can use it to save time forever without needing to pay for a subscription.

Communicate Effectively Via Email With "Please Find Attached"

Knowing how to properly say "please find attached" in emails is a simple but important part of email etiquette. It ensures that your recipient knows to look for an attachment and what that attachment is. Whether you stick with the classic "please find attached" or opt for one of the many alternatives, the key is to be clear and professional.

Use Text Blaze to automate repetitive typing, create useful email templates, and boost productivity today!

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20 Fresh Ways to Write “Please Find Attached”

In today’s fast-paced digital landscape, the way we attach and refer to documents in our communications has evolved significantly. From choosing the right words to replace “Please find attached,” to understanding the nuances of file attachment etiquette, this article provides you with essential insights and alternatives. Whether you’re communicating with colleagues, clients, or superiors, these tips will help you convey your messages more effectively and professionally.

Why “Please Find Attached” No Longer Works

The phrase “Please find attached” has seen its day. In modern professional communication, it’s become somewhat outdated and overly formal. The digital era demands clearer, more direct forms of expression. Moreover, this phrase can sound detached, as if throwing the attachment over a wall rather than smoothly integrating it into the conversation. With the rise of less formal, more conversational email and messaging styles, it’s time to find alternatives that better fit today’s pacing and digital work environment.

Please Find Attached vs Please Find Enclosed

In distinguishing between “Please find attached” and “Please find enclosed,” it’s vital to understand the contexts in which each phrase evolved and is typically used. While “Please find attached” is a relic of the digital communication age, heralding the inclusion of an attachment in an email, “Please find enclosed” dates back further, to a time of physical correspondence, indicating documents enclosed within a letter or package. Each serves a similar function—alerting the recipient to additional content—but their usage is distinctly tied to the medium of communication.

20 Alternatives to Please Find Attached

Exploring less formal, yet professional alternatives to “please find attached” can refresh your email communications. Here are twenty options:

• I’ve attached…
• Attached is…
• Please see the attached…
• Attached you will find…
• I have included…
• Please refer to the attached…
• The attached file includes…
• For your review, I’ve attached…
• Attached for your consideration…
• See the attached file for…
• For your convenience, I’ve attached…
• I am sharing [file name] with you…
• Find attached…
• Attached please find…
• Please check the attached…
• I have attached [file name] for your review…
• Enclosed please find…
• For your immediate attention, please find attached…
• You will find [file name] attached…

1. I’ve attached…

This alternative is direct and friendly, making it suitable for emails to colleagues or clients you have an established relationship with. It removes the formality without losing professionalism. This phrase is particularly effective when you want to draw attention to the attachment in a casual, yet professional manner.

2. Attached is…

“Attached is…” serves as a straightforward and effective introduction to the contents of your attachment. It’s especially useful when the email’s primary purpose is to deliver the attachment. This phrase is perfect when you want the recipient to focus on the documents or information being sent.

3. Enclosed…

While “enclosed” is traditionally used for physical mail, it can be a synonym for “attached” in email communications, offering a slightly more formal tone than “attached.” This term is best suited for communications that mimic the formality of a letter, such as legal or official documents.

4. Please see the attached…

This phrase adds a polite request to the recipient, encouraging them to view the attachment. It’s a versatile option that works well in both formal and informal emails. Use it when you want to ensure the recipient notices and opens the attachment.

5. Attached you will find…

This alternative sets the expectation that the recipient will find something specific in the attachment. It’s useful for when you need to direct the recipient’s attention to detailed information or documents. This phrase is especially effective in professional settings where clarity is paramount.

6. I have included…

“I have included…” implies that the email comes with something extra, making it a great way to introduce attachments that provide additional information or context. This phrase is best when the attachment complements the email content rather than being the main focus.

7. Please refer to the attached…

This phrase is a polite way to draw the recipient’s attention to the attachment for more detailed information. It’s ideal for instances where the attachment is an essential part of the communication, such as a report, a form, or detailed instructions.

8. The attached file includes…

Starting with “The attached file includes…” is an effective way to summarize the contents of the attachment. This introduction is particularly useful when sending documents that contain data, research findings, or comprehensive reports. It sets the stage for what the recipient can expect before opening the file.

9. For your review, I’ve attached…

This phrase is courteous and implies that the attachment requires the recipient’s attention or action. It’s suitable for when you’re sending documents that need approval, feedback, or any form of review. This approach helps in highlighting the importance of the attachment.

10. Attached for your consideration…

“Attached for your consideration…” is an elegant way to present documents that require a decision or evaluation. This phrase is perfect for proposals, applications, or any situation where you’re seeking approval or agreement from the recipient. It suggests a level of respect for the recipient’s judgment and decision-making process.

11. See the attached file for…

This alternative explicitly directs the recipient’s attention to the attachment for specific information. It’s a great choice when you want to ensure the recipient knows where to find the details they need. Use this phrase when the attachment holds key information that supports or elaborates on your email’s message.

12. For your convenience, I’ve attached…

“For your convenience, I’ve attached…” highlights the sender’s consideration for the recipient’s needs. It suggests that the attachment is meant to make the recipient’s life easier, whether by providing necessary information or by simplifying a task. This phrase is ideal for when you are sending something that saves the recipient time or effort.

13. I am sharing [file name] with you…

This phrase is particularly personal and direct, making it suitable for collaborative environments. It invites the recipient to view the attachment as a shared resource. Use it when the attachment is part of a collaborative effort or when you want to emphasize the partnership aspect of your relationship.

14. Find attached…

“Find attached…” is a concise way to introduce an attachment without any frills. It works well in situations where the email’s main purpose is to convey the attachment. This phrase is suitable for internal communications where brevity is appreciated.

15. Attached please find…

This phrase is a more formal version of “I’ve attached…” and is suitable for professional and respectful contexts. It works well when you want to maintain a formal tone while ensuring the attachment is noted. Use it in communications with new clients, senior management, or external partners.

16. Please check the attached…

“Please check the attached…” is a polite request that encourages the recipient to look at the attachment. It’s suitable for when the attachment contains information that needs verification, confirmation, or any form of action. This phrase is particularly useful in collaborative projects or tasks.

17. I have attached [file name] for your review…

This phrase specifies the attachment by name, making it easy for the recipient to know what to look for. It’s particularly effective when sending important documents that require attention or action, such as reports, contracts, or proposals. Naming the file in the email also helps in ensuring that the right document is being discussed and reviewed.

18. Enclosed please find…

This is another formal alternative, similar to “enclosed…” but with an added polite request. It’s suitable for formal communications where you want to convey respect and professionalism. Use it when sending documents of a formal nature, like legal documents or formal reports.

19. For your immediate attention, please find attached…

This phrase emphasizes the urgency or importance of the attachment. It’s suitable for situations where immediate action or response is needed. Use this when you need to convey the critical nature of the attachment, such as deadlines, urgent requests, or important announcements.

20. You will find [file name] attached…

Specifying the file by name and stating that it is attached is a clear and direct approach. This method is effective for ensuring clarity and reducing the risk of the attachment being overlooked. Use this phrase when it’s crucial that the recipient acknowledges and opens the specific attachment you’re sending.

The Proper Etiquette While Attaching Files

When attaching files to emails, observing proper etiquette ensures clear communication and shows professionalism. Here are key points to consider.

Don’t Forget the Attachment

Forgetting to attach a file can delay processes and cause unnecessary back-and-forth communication. Always double-check before sending an email to ensure the attachment is included. Tools and email extensions that remind you to attach files can be extremely helpful in avoiding this common mistake.

Bring Attention to the Attachment

Make it clear in your email that there is an attachment. Mention the attachment explicitly within the body of your email to ensure the recipient knows to look for it. This practice helps prevent the attachment from being overlooked.

Give an Apt File Name

Use descriptive and specific file names for your attachments. A well-chosen file name informs the recipient about the content without needing to open it and makes it easier to search for later. Avoid vague names like “Document1.pdf” in favor of more informative titles such as “2023_Project_Proposal.pdf.”

Add a Good Email Subject Line

The subject line of your email sets the expectation for the recipient. When an email includes an important attachment, ensure the subject line reflects its presence or importance. For example, “Project Proposal Attached – Feedback Needed by Friday” directly informs the recipient of both the attachment and a related action or deadline.

Final Thoughts

Adapting to the contemporary norms of digital communication is crucial in maintaining professionalism and clarity in our emails. By moving away from outdated phrases like “Please find attached” and observing proper attachment etiquette, we not only smooth out our interactions but also contribute to more effective and efficient communication.

Remember, the details, such as mentioning the attachment within the email, providing a descriptive file name, and crafting a specific subject line, can significantly impact the recipient’s experience and ease of understanding. Embracing these changes and suggestions will ensure your emails are well-received and your communications are as clear and effective as possible. Let these guidelines help you stand out for all the right reasons in your professional correspondences.

CMO of Rontar. I’m interested in entrepreneurship, sales and marketing. As part of my day-to-day routine I do everything from creating marketing strategy to starting advertising campaigns. Sometimes I write for our marketing blog. When not at work, I do sports, lead a healthy lifestyle and keep up on everything that is connected with this.

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January 2024

October 2023

• Great Workplaces
• DEI Leaders
• HR Thought Leaders
• 10 Fresh Ways to Write ‘Please Find Attached’
• Diana Coker
• January 20, 2021

A while ago, we had a reader asking about the expression “please find attached”:

I see work emails with this sentence, or some variation, frequently and it always seems incorrect to read. “Please find attached a copy of the resume you requested.” Is there a less-chunky alternative to this phrase?

We know, right? Is it possible to send an email anymore without this phrase?

Please find attached reads like annoying office jargon, so you might wonder whether it’s necessary in an email. The simple answer is no, you do not. But one might still struggle to phrase it in a professional way just as one would struggle to find creative ways to write ‘sorry for the late reply’ email . 

First, this phrase is inane, dated and overly formal. You want to keep a natural tone with your recipients – not sound like a character from a George Elliott novel. Second, this phrase is not even proper grammar. There is no reason to make “attached” an adjective when it’s a verb. A clearer, modern alternative might be: “ I’m sharing [item] with you.” Third, this phrase is redundant. Your attachment will show up in the email, so there is no need to announce its existence.

When it comes to email writing, less is more.

So, how do you say “Please find attached” in a professional email without sounding too archaic? Would it be better to not write anything and hope the attachment is acknowledged by the recipient?

Well, this is where things get complicated.

A lot of email servers are wary of attachment-transmitted viruses. Unless you want the email server to automatically segment your email as junk, you’ll need to give your reader notice when you send an email attachment. (Note: This shouldn’t be necessary if your work involves sending attachments back and forth.)

Clearer and Engaging Alternatives to ‘Please Find Attached…’

In my line of work, there is no escaping to this phrase: ‘ Please find attached ’ or ‘ Enclosed here ’. On an average day, I field about a dozen emails every hour and these aren’t the most upvoted Reddit links nor newsletter. It’s amazing how many times during the day I have to type one of two phrases mentioned above and make my email worth readable.

When you’re sending so many emails every day, it is the little details that matter. One of these details is aptly cutting out words and phrases you don’t necessarily need. A nicely put email shouldn’t be too much to work. In this piece, we discuss how to write useful alternatives to the “please find attached” phrase.

1. Attach the file with no explanation. 2. “You’ll find the attachment below.” 3. “Here is…” 4. “I’ve attached [item].” 5. “I’m sharing [item] with you.” 6. “Please have a look at the attached [item].” 7. “This [item] has…” 8. Let me know if you have any questions about the attachment. 9. “Please review the attached [item] here.” 10. “Kindly check the attached [item] given here below.”

Option 1: Attach the file with no explanation.

If the sole purpose of sending the email is to share an attachment, then cut the phrase entirely.

We are launching the new campaign on Monday. If you agree, please write back to say “yes,” and we’ll process.

Option 2: You’ll find the attachment below.

Not much can go wrong when you use this statement. It’s simple and it should suffice in most scenarios.

Hi Marcie ,

We are excited to continue working with you to accelerate your company’s digitization efforts. You’ll find the contract below and let me know if you have any questions.

Option 3: Here is…

This is a little less formal, but it’s short and sweet.

Congratulations on the promotion! Mr. Norton would love to discuss how company could make the transition easier for you; here’s a link to his calendar: [Add link to the tool.]

Option 4: I’ve attached [item].

The sole purpose of using this statement is to ensure that the attachment doesn’t go unnoticed.

I’ve attached a PDF with you that contains our SOPs – let me know if you have any questions.

Option 5: I’m sharing [item] with you.

You may use this statement to give a collaborative feel to the project you’ve undertaken.

I’m sharing with you the meeting attendee list for the annual charity gala. Please let me know if you have any follow up questions.

Option 6: Please have a look at the attached [item].

You may use this statement when you have a document that you need the reader’s feedback on.

Thank you for your time during today’s meeting. Our team is currently developing the soiree invitiation and would like your feedback on which design you prefer.

Please take a look at the attached samples and let me know what you think is better by 6:00 PM EST, on Friday, March 15.

Option 7: This [item] has…

Just a simple, non-corporate-speak alternative.

Hello Adam,

Great talking to you on Friday and learning more about Windsor’s charity brunch to raise money for endangered birds. The pricing info that you asked for is attached to this email.

Option 8: Let me know if you have any questions about the attachment.

The sole purpose of this phrase is to let your reader know that you’re available for collaboration.

I did a little digging and found out the material cost for your project. I’m sharing an excel with you that lists all the items we’ll be using to craft the telescope.         

Let me know if you have any questions before our meeting tomorrow.

Option 9: Please review the attached [item] here.

This statement allows to get the reader’s feedback on the attached document.

The attached creative includes new product reels launching in April 2021. Please let me know your selections so we can proceed.

Option 10: Kindly check the attached [item] given here below.

This helps you highlight what the attached item is and what details it contains for your reader.

Thank you for attending our annual general meeting. Kindly check the attached presentation for more details about the company’s ’20 performance.

Here’s a tip: If you’re sending a package to someone by postal service and you’ve enclosed something, the phrase “Enclosed herewith” is appropriate. If you’re sending an email attachment, you may want to call attention to the “attachment.”

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20 Professional Ways to Say “Please See Attached”

When it comes to conveying that essential document, finding diverse and professional ways to say “Please see attached” can elevate your communication. Enhance your email etiquette with these 20 alternatives, each suited for different contexts.

List Of Professional Ways to Say “Please See Attached”

• Kindly examine the attached document.
• I would appreciate it if you could peruse the attached file.
• Your attention is requested for the document enclosed herewith.
• Please take a moment to review the attached information.
• I am forwarding the document for your careful consideration.
• Could you please go through the attached file at your earliest convenience?
• Attached, you will find the necessary documentation for your review.
• Your review of the attached document is highly valued.
• I kindly ask you to examine the attached materials.
• Please find the document attached for your reference.
• I would like to draw your attention to the attached file.
• I am forwarding the document for your perusal.
• Kindly take a look at the attached document.
• Enclosed herewith is the document for your consideration.
• I would appreciate it if you could review the attached information.
• Please find the attached document for your examination.
• Attached, you will discover the relevant information for your review.
• I am forwarding the document for your scrutiny.
• Your attention is directed to the attached file.
• Kindly take a moment to review the attached document.

1. Please Refer to the Attached

Adding a touch of formality, this phrase guides the recipient directly to the attachment.

Scenario Example: Subject: Monthly Report Submission

Dear Kinsley,

For your information and review, please refer to the attached monthly report. Your insights are crucial in shaping our future strategies.

Best regards, Grayson

Additional Note: This phrase establishes a clear expectation and emphasizes the importance of the attachment.

2. Please Find the Attached

A classic and polite way to inform the recipient of the attached document.

Scenario Example: Subject: Proposal for Client ABC

Hi Kinsley,

Please find the attached proposal for our upcoming meeting with Client ABC. Your feedback is highly valued.

Best, Grayson

Additional Note: “Please find the attached” is a timeless choice for professional correspondence.

3. Please Review

A straightforward request for the recipient to examine the attached document.

Scenario Example: Subject: Contract Renewal Terms

In preparation for our upcoming meeting, please review the attached document outlining the proposed contract renewal terms.

Sincerely, Grayson

Additional Note: This phrase is direct and suitable for urgent matters requiring prompt attention.

4. I Have Attached

A concise way to inform the recipient about the attachment.

Scenario Example: Subject: Project Timeline Update

In light of our recent discussions, I have attached the updated project timeline for your perusal. Let’s discuss further during our meeting.

Regards, Grayson

Additional Note: “I have attached” combines clarity and brevity, ideal for concise communication.

5. Attached, You’ll Find

A polished and formal way to introduce the attached document.

Scenario Example: Subject: Financial Forecast Presentation

As requested, attached, you’ll find the detailed financial forecast presentation. I look forward to your feedback.

Additional Note: This phrase adds a touch of sophistication to your communication.

6. You Can Refer to

Empowering the recipient to access and utilize the attached document at their convenience.

Scenario Example: Subject: Training Material for New Software

To support your team’s training on the new software, you can refer to the attached comprehensive training material. Feel free to reach out for any clarification.

Additional Note: “You can refer to” is inclusive and encourages independent review.

7. You Should Review

A slightly more assertive way to prompt the recipient to examine the attachment.

Scenario Example: Subject: Revised Marketing Strategy

Considering your role in the marketing team, you should review the attached document outlining the revised marketing strategy. Your insights are crucial.

Additional Note: This phrase subtly conveys the importance of the recipient’s review.

8. In the Attached

A concise alternative emphasizing the content enclosed in the attachment.

Scenario Example: Subject: Policy Updates

For your awareness, the latest policy updates are outlined in the attached document. Please take a moment to familiarize yourself.

Additional Note: “In the attached” is a straightforward way to focus attention on the content.

9. Refer to the Attachment Below

Adding clarity by specifying the location of the attachment in the email.

Scenario Example: Subject: Quarterly Sales Figures

As discussed, refer to the attachment below for the detailed breakdown of our quarterly sales figures. Looking forward to your analysis.

Additional Note: This phrase assists the recipient in locating the attachment easily.

10. Please See Attached

A timeless and polite way to notify the recipient of an attachment.

Scenario Example: Subject: Agenda for Tomorrow’s Meeting

For your preparation, please see attached the agenda for tomorrow’s meeting. Let me know if you have any additional points to include.

Additional Note: While common, “Please see attached” remains a courteous and effective choice.

Read More: Other Ways to Say “Well Received” in an Email

11. Please Find the Attached for Your Examination

A more formal and comprehensive way to introduce the attached document.

Scenario Example: Subject: Quality Assurance Report

In line with our commitment to quality, please find the attached for your examination the latest Quality Assurance Report. Your feedback is invaluable.

Additional Note: This phrase adds a formal touch suitable for professional reports.

12. Please Find the Document Attached for Your Reference

Providing context by specifying the purpose of the attached document.

Scenario Example: Subject: Compliance Guidelines

To ensure compliance across departments, please find the document attached for your reference . Your adherence to these guidelines is crucial.

Additional Note: This phrase communicates the importance of the document in a specific context.

13. I Would Like to Draw Your Attention to the Attached File

A polite way to emphasize the significance of the attachment.

Scenario Example: Subject: Key Insights Report

In preparation for our strategic meeting, I would like to draw your attention to the attached file containing key insights. Your input will be valuable.

Additional Note: This phrase adds a touch of formality and ensures the recipient understands the document’s importance.

14. I Am Forwarding the Document for Your Perusal

A formal and slightly elevated way to present the attached document.

Scenario Example: Subject: Legal Agreement Draft

For legal considerations, I am forwarding the document for your perusal . Kindly review and share your feedback at your earliest convenience.

Additional Note: This phrase is suitable for situations requiring careful examination and consideration.

15. Kindly Take a Look at the Attached Document

A courteous way to request the recipient’s attention to the attachment.

Scenario Example: Subject: Design Proposal

For your creative insights, kindly take a look at the attached document outlining the proposed design changes. Your artistic perspective is valued.

Additional Note: “Kindly take a look” adds a personal touch to the request.

16. Enclosed Herewith Is the Document for Your Consideration

A formal and traditional way to introduce an enclosed document.

Scenario Example: Subject: Budget Proposal

In line with our fiscal goals, enclosed herewith is the document for your consideration – the budget proposal for the upcoming quarter.

Additional Note: This phrase is particularly suitable for official or formal documents.

17. I Would Appreciate It If You Could Review the Attached Information

A polite and respectful way to request the recipient’s attention.

Scenario Example: Subject: Research Findings

Considering your expertise in the field, I would appreciate it if you could review the attached information on our recent research findings. Your insights matter.

Additional Note: This phrase combines courtesy with a direct request for review.

18. Please Find the Attached Document for Your Examination

A straightforward way to present a document for careful examination.

Scenario Example: Subject: Project Proposal

In line with our ongoing projects, please find the attached document for your examination . Your thorough analysis is essential.

Additional Note: This phrase emphasizes the need for a detailed review of the document.

19. Attached, You Will Discover the Relevant Information for Your Review

A comprehensive way to introduce the attachment while highlighting its relevance.

Scenario Example: Subject: Product Launch Strategy

In anticipation of our upcoming product launch, attached, you will discover the relevant information for your review . Your strategic input is crucial.

Additional Note: This phrase emphasizes the document’s importance in the broader context.

20. I Am Forwarding the Document for Your Scrutiny

A formal way to present a document for careful examination and evaluation.

Scenario Example: Subject: Audit Report

In adherence to our audit procedures, I am forwarding the document for your scrutiny . Your meticulous review is appreciated.

Additional Note: This phrase is suitable for situations requiring a detailed and thorough examination.

Pros and Cons of Diversifying Your “Please See Attached” Phrases

• Enhanced Professionalism: Varied expressions add a touch of professionalism and sophistication to your communication.
• Contextual Relevance: Different phrases allow you to tailor your request based on the context and nature of the attached document.
• Avoiding Repetition: Diversifying your language helps prevent email fatigue and makes your communication more engaging.
• Reflecting Versatility: Using a variety of expressions showcases your versatility in communication, adapting to different tones and situations.
• Potential Confusion: Using unfamiliar phrases may cause confusion, especially if the recipient is accustomed to specific language.
• Time and Effort: Constantly seeking new ways to express the same idea may require additional time and effort.
• Overemphasis: In some cases, a simple and direct approach might be more effective than using elaborate phrases.
• Cultural Sensitivity: Certain expressions may not translate well across different cultures, requiring careful consideration.

James Wilson is currently an English instructor at a university. She has experience in teaching and assessing English tests including TOEFL, IELTS, BULATS, FCE, CAE, and PTEG . With over a decade of teaching expertise, James Wilson  utilizes his knowledge to develop English lessons for her audience on English Overview.

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15 Professional Ways to Say “Please See Attached”

Introduction

In today’s fast-paced business world, effective communication is key to success. When sending emails, especially those with attachments, it’s crucial to convey your message professionally and clearly.

One common phrase used to indicate attached documents or files is “Please see attached.” However, there are numerous alternative phrases that can add variety and professionalism to your emails.

Let’s explore 15 professional ways to say “Please see attached,” along with scenario examples for each.

1. Enclosed for Your Review

Subject: Proposal for New Marketing Campaign

Dear Daniel,

I hope this email finds you well. Enclosed for your review, please find the proposal for our upcoming marketing campaign. We believe that the strategies outlined will significantly enhance our brand visibility and drive customer engagement.

Looking forward to your feedback and suggestions.

Best regards,

2. Attached for Your Consideration

Subject: Quarterly Sales Report

I trust you’re doing well. I have prepared the attached for your consideration quarterly sales report. It provides a comprehensive overview of our performance in the past three months, including key metrics and analysis.

Your insights on this report would be greatly appreciated.

Warm regards,

3. Kindly Find Attached

Subject: Contract Renewal Agreement

I hope this email finds you in good spirits. Kindly find attached the contract renewal agreement for your review. We have incorporated the revisions discussed in our previous meeting and believe it aligns with our mutual interests.

Please let me know if you have any questions or require further clarification.

Read Also: Synonyms for “For Your Reference” in an Email

4. Attached Herewith for Your Perusal

Subject: Proposal for New Project Collaboration

I trust this email finds you well. Attached herewith for your perusal is the proposal for our potential collaboration on the upcoming project. We are excited about the opportunity to work together and believe that this proposal outlines our shared objectives and strategies effectively.

Looking forward to your thoughts on this proposal.

5. Please Review the Attached

Subject: Action Required: Budget Approval

I hope you’re having a productive day. Please review the attached budget proposal for the upcoming fiscal year. Your approval is crucial to ensure that our financial plans are in line with our organizational goals.

Thank you for your attention to this matter.

6. Attached Is [Document Name]

Subject: Updated Project Timeline

I trust you’re doing well. Attached is the updated project timeline as per our discussion earlier today. We have made the necessary adjustments to accommodate the client’s requirements and ensure timely delivery.

Looking forward to your feedback on the proposed schedule.

7. I Have Attached [Document Name]

Subject: Contract Amendment Proposal

I hope this email finds you well. I have attached the contract amendment proposal for your review. This proposal outlines the revisions we propose to address the recent changes in the regulatory landscape and better serve our clients’ needs.

Your input on this matter would be invaluable.

8. Attached, Please Find

Subject: Meeting Agenda for Tomorrow’s Review

I trust this email finds you well. Attached, please find the agenda for our review meeting scheduled for tomorrow. This agenda outlines the topics we will be discussing and the objectives we aim to achieve during the session.

Looking forward to a productive discussion.

9. Enclosed, Please Find

Subject: Monthly Performance Report

I hope you’re doing well. Enclosed, please find the monthly performance report for your perusal. This report highlights our achievements and areas for improvement over the past month, providing valuable insights for decision-making.

Your feedback on this report would be greatly appreciated.

10. Kindly Review the Attached

Subject: Draft Proposal for Client Presentation

I trust you’re having a productive day. Kindly review the attached draft proposal for our upcoming client presentation. We have incorporated your suggestions and feedback to ensure that it meets our client’s expectations and objectives.

Looking forward to your review and approval.

11. Attached Document for Your Reference

Subject: Project Guidelines and Requirements

I hope this email finds you well. Attached document for your reference is the detailed outline of the project guidelines and requirements. This document serves as a comprehensive reference for all team members involved in the project, ensuring clarity and alignment of objectives.

Please let me know if you need any further information.

12. Please See the Attached File

Subject: Important Announcement: Office Closure

I trust this email finds you well. Please see the attached file for an important announcement regarding the temporary closure of our office premises. This decision has been made in response to the recent developments and is aimed at ensuring the safety and well-being of our employees.

Your cooperation during this period is greatly appreciated.

13. Attached Document Enclosed

Subject: Request for Proposal Submission

I hope this email finds you in good spirits. Attached document enclosed is our proposal for the upcoming project. We have put together a comprehensive plan that aligns with the project requirements and objectives outlined in the RFP.

Looking forward to your feedback and potential collaboration.

14. Attached for Your Records

Subject: Meeting Minutes: Strategy Session

I trust you’re doing well. Attached for your records are the meeting minutes from yesterday’s strategy session. These minutes capture the key discussions, decisions, and action items agreed upon during the meeting.

15. Attached as Requested

Subject: Financial Statements for Audit Purposes

I hope this email finds you well. Attached as requested are the financial statements required for the upcoming audit. These statements have been prepared in accordance with the relevant accounting standards and provide a comprehensive overview of our financial performance.

Please feel free to reach out if you need any additional information.

Pros and Cons of Different Phrases

While each of these phrases serves the purpose of indicating attached documents or files in a professional manner, they each have their own advantages and disadvantages.

• Enhances professionalism: Using alternative phrases adds variety and sophistication to your communication.
• Clarifies intention: Each phrase clearly indicates that there are documents or files attached to the email.
• Shows courtesy: Many of these phrases include polite language, demonstrating respect for the recipient.
• Risk of sounding overly formal: Some phrases may sound too formal for certain contexts or recipients.
• Lack of personalization: Certain phrases may come across as generic and impersonal, especially in internal communications.
• Potential redundancy: Some phrases, such as “attached document enclosed,” may sound redundant and unnecessary.

In conclusion, choosing the right phrase to indicate attached documents or files in your emails can contribute to effective communication and professional image.

Consider the context, recipient, and purpose of your email when selecting the most suitable phrase from the options provided.

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How to Write Effective Meeting Invitation Emails (+ 5 Templates)

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Meetings are integral to any business, whether regular check-ins with your manager or a project brainstorming session. However, no matter how many meetings each day, not everyone recognizes the importance of a well-thought-out meeting invitation email. 

An effective meeting invitation email can help ensure all meeting attendees are on the same page prior to the meeting, which will save everyone time in their busy work week and help you accomplish your meeting goals.

Before your next meeting, ensure your email invitation ticks all the right boxes.

Why a Good Meeting Invite Email is Important

On average, office workers attend 62 meetings every month yet feel 37% of all meetings are unproductive . When people are invited to a meeting but don’t get an invitation, they won’t take the meeting seriously and may even forget to attend it. Therefore a meeting invite email is a must. 

When done correctly, everyone who receives your meeting invitation will know precisely when and where the meeting is taking place, what the purpose is, and what to prepare beforehand.

How to Structure a Complete Meeting Invite Email?

To consider your meeting invitation email complete, it should include the following.

1. Create a concise subject line

The average office employee receives between 100 to 120 emails a day. With such a high volume of incoming emails, it makes sense that 47% of email recipients open emails based on the subject line alone. That's why the subject line of your online meeting invite email is one of the most important factors; it should be concise and to the point and convey one clear message .

Some facts about the subject line:

1) A subject line that creates a sense of urgency or importance can give a 22% higher open rate.

2) Subject lines with seven words or less are more likely to be opened.

3) Who the email is from dramatically affects how quickly the recipient will open and respond to the meeting request.

For example:

Important: Project brainstorming session on Tuesday

Don't forget - mandatory town hall next week

Welcome our new CEO

2. Start with a quick introduction

Most of the time, meetings will be with people you work with regularly and already know, but that's not always the case. 

When scheduling a meeting with someone you haven't yet met or may not be expecting your email, it's a good idea to do a quick introduction on who you are, what your role is in the company, and why you're reaching out to them. For example, you might write, "Hi, my name is [first and last name], and I work in the [department]. Jane Doe from IT suggested I reach out to you to set up a meeting."

3. Describe the purpose of the meeting

Not knowing the purpose of a meeting is not only frustrating and stressful for those invited but also ends up wasting everyone’s time. 

A clear, specific explanation of the meeting's purpose will help the recipient understand and prepare ahead of time. This section doesn’t need to be very long and can be just a sentence or two.‍

4. Include the exact time and location

Finding a meeting time when everyone is available can be tricky, therefore it's a good idea to be flexible and offer meeting attendees a few different options. As the meeting host, you are responsible for confirming the meeting time and location.

When is the meeting?

To eliminate any confusion, make sure to include the exact time of the meeting (specify the time zone if any employees work in different parts of the world to avoid confusion). Also, give an estimated length of the meeting as some attendees may have back-to-back meetings.‍

Where will it take place?

Specify whether the meeting will be in person, over the phone, or on a video call. 

If the meeting is in person, do provide a clear address and meeting room number; If the meeting is online, don't forget to include the meeting link with instructions on how to access the meeting. 

Pro tip: Use a free meeting scheduler to make the scheduling process easier. Such tools allow you to input meeting details and share your availability with a link, so others can pick a time that suits both, cutting out the back-and-forth emails.

5. Share a meeting agenda

Too often, people skip this step and waste far too much time conversing off-topic. A meeting agenda helps keep everyone aligned, lets attendees know what to expect, and also helps invitees decide whether they should attend the conference or not.

When creating an agenda, be sure to include the list of topics to be discussed, and any relevant materials or background information. Share the agenda with all attendees prior to the meeting, ideally at least 24 hours in advance, so they have adequate time to prepare.

6. Request an RSVP

Finally, ask your email recipient to RSVP for the meeting by a specific date to ensure they got your invitation and are available to attend. Therefore, if you haven't received their RSVP by that time, you can do a quick follow-up to find out why. 

Last but not least, end your meeting request with a signature to show your professionalism, which could include your full name, position, company name, and logo.

The Ground Rules to Write a Meeting Invitation

Now that you know the basic structure of a meeting invitation letter, here are a few tips for even better success. It’s not just what you say that matters, but how you say it.

Tip 1: Keep it short and to the point

We live in a fast-paced, busy world. So any emails you send should be concise. Yes, you should include the critical information mentioned above, but eliminate filler words ; bullet points are an excellent way to share only necessary information without any fluff.

Tip 2: Consider your audience

When crafting a meeting invitation, ensure your tone matches the audience. 

For example, when setting up a meeting with your manager, anyone higher up in the company, or someone outside of the company, the tone of your email should always be formal. However, if you send a meeting invite email to a colleague you're close with, the tone can be more informal and friendly. ‍

Tip 3: Proofread before sending

Before you hit send, read over your email to ensure everything is correct, and there are no grammar or spelling mistakes (especially with names).

You’ll also want to make sure that any meeting links attached work and that you have the correct email for everyone you are inviting to attend your meeting.

5 Ready-to-use Meeting Invitation Email Templates

Ready to get started? Here are five meeting invitation email templates for you to use.

The Team Meeting

Team meetings are common not only to ensure everyone is on the same page regarding goals and projects but also to build team morale. Many work teams have come to know each other well, and depending on the topic of the meeting, the tone of the meeting invite email can usually be more informal.

Hi team,  First of all, thank you for your hard work this last while. I appreciate it! Our next team meeting is on [day, time, and location/platform], where we will be discussing [meeting topic]. As per usual, we'll have [amount of time] to go over everything, so please come prepared to talk about: Talking Point Action Item Meeting Goal I have attached a meeting agenda and supporting documents. Please review these before our meeting. I look forward to seeing you all! Thanks,  [Signature]‍

The Regular Check-in

Regular check-ins are between an employee and their manager as a regularly scheduled time to see how the employee is doing, find out if they need any support, or discuss any issues that have come up. 

Hello [participant name],  Hope your week is going well.  As a reminder, we have our regular check-in coming up on [day, time, and location/platform]. So please bring any questions or concerns you may have and how I can best support you.  See you then! Sincerely,  [Signature]

The One-on-one Meeting

Similar to regular check-ins, one-on-one meetings are usually between employees and managers but can also be between any two people who need to discuss important and sensitive information. 

In either case, this meeting invite email's tone should be formal and clear on what the meeting is about.‍

Hello [participant name],‍ Hope everything is going well. I would like to connect with you to discuss [topic]. Do you have time available later this week for a meeting? It should take [set amount of time]; I am available [selection of dates and times].  Please bring with you [names of supporting documents] so we can review and discuss. It is important that we accomplish [goal] in this meeting. Let me know when you're available, and I will send the calendar invite. Thank you,  [Signature]

The Presentation Meeting

Presentations are a necessity in the business world. These meetings are often geared to a broader audience and may consist of higher-level employees, so remember to introduce yourself and keep the invitation formal.

Since presentation meetings are often quite long, provide enough time and include a meeting agenda. If you have a report or presentation slides to send ahead of time, remember to attach them.

Hello,  My name is [insert first and last name] on the [insert department/team name]. I will be presenting [topic] on [day, time, and location/platform]. The purpose of this presentation is [goal]. Here is a quick look at the meeting schedule and what we will be covering: [Time]: Talking Point 1 [Time]: Talking Point 2 [Time]: Talking Point 3 I have attached my report and the presentation slides for you to review ahead of time if you wish. Please let me know if you have any questions or concerns regarding the presentation.  Thank you,  [Signature]

The Client Catch-up

Regularly checking in with clients in the form of a meeting is an excellent way to foster the client relationship. It's important that this meeting is a good balance of being friendly but professional. 

Hi [client name], How are you?  It's been about [amount of time] since we last connected. I would love to chat and let you know about some of the changes at [name of company] and discuss how I can help you with [service or product] going forward. I am available [selection of days and times] and would be happy to meet with you at our office, over the phone, or via video. Let me know what works for you or if there is a better time that fits your schedule. I look forward to hearing from you. Thank you,  [Signature]

Create Successful Meeting Invitation Emails 

Creating a successful meeting invitation email might seem daunting at first, but with the right steps and templates, you'll find it easier than you initially expected. Over time, knowing what to write and how to write will come to you with ease and expertise.

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9 Professional Ways to Say “Please See Attached”

After including an attachment in an email, you should know how to refer the reader’s attention to it. You can say “please see attached,” but is it really the most professional phrase to use?

In this article, we’ve gathered the best alternatives to “please see attached.”

Is It Correct to Say “Please See Attached”?

It is correct to say “please see attached.” It’s a very common and formal phrase in emails. Most of the time, it’s a professional way to refer the recipient to an attached document.

It’s quite polite as well. After all, it uses “please,” so you can’t go wrong with it.

You can use it as follows:

Please see attached when you get the chance.

• It’s a good formal phrase.
• It’s very polite when attaching a file.
• It doesn’t allow you to specify what is attached (i.e., “please see attached document” is incorrect).
• It’s overused in most professional emails.

“Please see attached” is suitable in business emails. It’s one of the most useful phrases. But that doesn’t mean you can’t branch out and explore some synonyms.

You should read on to learn how to write an email with an attachment without “please see attached.” There are great options available to use.

What Can I Say Instead of “Please See Attached”?

• Please refer to the attached
• Please find the attached
• Please review
• I have attached
• Attached, you’ll find
• You can refer to
• You should review
• In the attached
• Refer to the attachment below

1. Please Refer to the Attached

The first thing that you should change about “please see attached” is the inclusion of “the.” It might not seem like much, but “please refer to the attached” makes the phrase much easier to use.

For instance:

• Please see attached.
• Please refer to the attached file.

Notice how we can also include “file” when writing “please refer to the attached.” It allows you to specify what the attachment is . It’s a helpful way to guide the recipient to find what they’re looking for.

You can use it when emailing employees that have asked for a file. It’s a great way to share it with them and explain what they should look for.

Here’s a quick email example to help you:

Dear Tommy, Please refer to the attached file. I believe it has all the answers you’re looking for. Best wishes, Adam Tyler

2. Please Find the Attached

Another great option is “please find the attached.” Generally, “see” and “find” are synonymous in business emails . We recommend using “find” since it implies the recipient has to actively look for the attachment before they can read it.

It works best when emailing employers if you’re trying to share attachments like a resume or cover letter. It’s professional and respectful , so it works well when you might not know the recipient well.

This sample email should show you more about how it works:

Dear Mr. Kylo, Please find the attached resume. I hope you consider me for this position, and I’m keen to hear back from you. All the best, Sean Wallace

3. Please Review

The simple two-word alternative “please review” also works really well here. Above all else, it’s a very polite way to replace “please see attached.”

“Review” shows that you’d like someone to look over the attachment . It might be an invoice or spreadsheet, and you might need a fresh set of eyes to check things through to make sure there are no obvious mistakes.

Check out this email example to see how to use it:

Dear Ms. Martins, Please review the invoice for your reference. Though, I believe everything is in order with it. All the best, Greta Tamer

4. I Have Attached

You can’t be much clearer than saying “I have attached.” It lets the recipient know what you’ve done and that they should expect an attachment to be waiting for them at the end of the email.

It’s a clear and direct phrase that works well in most professional emails . We highly recommend it when you want to ensure the recipient doesn’t miss the attachment. After all, you couldn’t make it much clearer if you start an email with “I have attached.”

Why not refer to this example email as well:

Dear Lorena, I have attached the updated file for your review. Let me know if there’s anything else I need to change. Best wishes, Chris Poil

5. Attached, You’ll Find

Perhaps changing the word order will help to keep things interesting in your email. Try “attached, you’ll find” to direct the reader’s attention to an attachment . It’s a great way to let them know what to expect as you write the rest of the email.

You can use this when emailing employees . It’s very direct and clear, allowing the recipient to find the attachment as soon as they read the phrase.

Generally, it’s best to go to the attachment before reading the rest of the email when using a phrase like this.

If you’re still stuck, this sample email will help:

Dear Carly, Attached, you’ll find the letter sent by Mr. Barrowmore. Please let me know if you understand the contents. All the best, Mr. MacIntyre

6. You Can Refer To

A phrase like “you can refer to” works well to give someone a choice to review an attachment. Including “you can” shows that they don’t have to look at the attachment, but you would appreciate their attention in case they’re interested.

We recommend using this when emailing employees and sharing minor details about a work-related situation. While the contents of the attachment may not be important, some employees may still be interested to learn about it.

You should also check out this email sample:

Dear Daniella, You can refer to the documents to learn more about the situation. I also believe it covers all you need to know. Best wishes, Peter Taint

7. You Should Review

We recommend “you should review” when you want someone to look at an attachment. It encourages them to read through an attachment as soon as you send the email to them.

“Should” acts as a clear instruction . It shows that you would appreciate it if someone could review the information you’ve provided. The phrase is especially effective when you think the attachment applies to the recipient.

Here’s a quick example to show you how it works:

Dear Scott, You should review the file attached to this email. After all, I think its contents apply to you. All the best, Danny Helm

8. In the Attached

It’s good to attach files to help someone understand something. However, you can also explain the attachment’s contents without them needing to read it.

That’s where “in the attached” comes in. It allows you to explain what someone should expect after the open an attachment. You only have to give a brief rundown of what to expect.

This phrase works best when emailing employees . It shows you want them to understand what an attachment is doing in your email, even if you don’t think they’ll actually read it.

The following example should help you if you’re still stuck:

Dear Sammy, On behalf of the company, you’ll learn more about the issues in the attached file. However, is there anything else you need from us? Kind regards, Mr. Aberforth

9. Refer to the Attachment Below

Finally, you can say “refer to the attachment below” in formal emails . It works because it directs the reader’s attention below the email .

Generally, most attachments come at the end of an email (allowing readers to go through the whole email before investigating). That’s why “below” works here, as it shows the physical location of an attachment on the reader’s screen.

You can use this in business emails to clients . It’s a great way to let them know you want to share an attachment with them, and they should pay attention to what it says.

Also, why not refer to this example to help you:

Dear Mr. Carlton, As requested, please refer to the attachment below when you get a moment. It will explain everything. Kind regards, Tom Howard

• 9 Formal Ways to Say “Talk to You Then”
• 10 Professional Ways to Say “I Will Keep You Posted”
• 10 Polite Ways to Say “I Called You, But You Didn’t Answer”
• 9 Professional Ways to Say “No Worries”

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How to Craft a Perfect Pre-Meeting Email Template

Updated: July 01, 2022

Published: May 02, 2022

As salespeople and professionals, I'm sure you can relate to the sheer number of cold emails I get every hour of every day of the week. With so much noise in our inboxes (not to mention the issue of limited time), there’s a good chance we're not opening all of those emails.

But when I receive a pre-meeting email from a salesperson I’m about to meet, the odds are much better that I’ll open the email and review the content.

In this article we'll discuss:

• The importance of sending a pre-meeting email
• How to write a pre-meeting email
• Pre-meeting email examples and templates

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What is a pre-meeting email?

A pre-meeting email is an email sent prior to the meeting to help the recipient or prospect prepare ahead of time. Essentially this correspondence sets the tone for what the prospect can expect during the meeting and ensures everyone is on the same page.

While I am more likely to view this person’s email due to our upcoming commitment and prior relationship, I expect more from the email in terms of content.

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The Importance of a Pre-Meeting Email

One simple advantage of sending a pre-meeting email is standing out from the competition. You will stay in front of prospects and differentiate yourself if you do some research and get personal.

You also need to keep track of your promises and recommendations throughout the sales process, so that follow-through is carried out with precision, and a pre-meeting email can help you achieve this end. Making business personal and meeting (or better yet, exceeding) expectations are two ways to close more deals.

How to Write an Email for a Meeting

Creating a pre-meeting email template.

You might know that you need to write a pre-meeting email, and you might even know some of the basics of pre-meeting email content, but actually crafting such an important piece of communication doesn’t always come easily.

At the very least, your pre-meeting email should include a reminder confirming the location, time, and date of the meeting. You also should ensure attendees know the purpose of the meeting, along with any reports, pre-reading, or requests for materials a day or two in advance.

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To create a solid pre-meeting email template, we suggest you follow these steps:

1. Include a specific subject line.

For simplicity, the subject line should include the meeting day and topic. The more attention-grabbing or relevant the subject line is, the more likely your prospect is to open it.

According to Invesp , 47% of email recipients open them based on the subject line. Emails with a personalized subject line were 22% more likely to be opened over those without one.

2. Write a personal greeting.

A simple greeting such as "Hi [name]!" or Hello [name] will suffice.

3. Write a brief reminder paragraph.

This paragraph should cover the purpose of the meeting and what you expect.

For example:

"I’m looking forward to meeting you at [location and time]. As I mentioned during our phone call on [date], I’ll be sharing [product], which relates to your [goal]. We aim to [witty line about your company brand]."

4. Write a brief closing paragraph.

Your closing paragraph can help guide the prospect to a piece of company content. This could be a link to a video, white paper, or some other quality content relating to your meeting.

Offer to provide any other materials that the prospect wants, and make yourself available for questions or feedback.

"You can see a short video about [product] on our website if you’re curious. Feel free to email or call if you have any questions or further needs before we meet on [date and time]."

5. Wrap it up.

Personalizing a pre-meeting email.

Keep in mind that the pre-meeting email template can only get you so far. If you haven’t truly adopted your company’s CRM yet, you need to do so to craft a killer personalized pre-meeting email.

All of the personal information you need about your prospects is in that CRM, and your job as a sales representative becomes much easier when you rely on your company’s existing tools and data when communicating with prospects.

Additionally, remember to include the sales content that matters most to your prospect in your pre-meeting email. If you’re not sure where to find the right content, utilize your company’s sales and marketing productivity tools . Personalizing your pre-meeting email with just the right content could make or break your deal.

Pre-Meeting Email Template

We've covered quite a bit here. Let's get the ball rolling using the HubSpot email template below as a starting point.

1. Standard Pre-Meeting Email Template

Hope you had a nice few days out of the office!

I'm looking forward to our meeting tomorrow. I'd like to walk away having a better understanding of your pain points with global logistics, your team's 2022 goals, and how our international logistics software can help you achieve them.

In the meantime, we just released a new case study with a company I think yours has quite a lot in common with. Here's the link: [Insert link].

Let me know if you have any questions. Otherwise, looking forward to connecting tomorrow at 11:00 AM ET. Hope you're surviving the post-vacation sluggishness!

Regards, Meg

What we like:

This example kept things short, concise, and direct. They've reminded the prospect of the meeting they both agreed to, provided them with a brief outline of what will be discussed, and provided value to them in the form of a relevant content offer.

2. Friendly Reminder Pre-Meeting Email Template

Sometimes you may just want to send a quick follow-up to confirm your meeting. In this instance, you can use the template below.

Hi Candice,

I’m confirming our meeting tomorrow at 2:30 PM. I’ve added an agenda to the calendar invite for you to review prior to the meeting.

If you believe there are any changes that should be made to the agenda please let me know and I’ll update it accordingly.

I’m looking forward to connecting with you and learning more about TriStar.

This email is short and sweet, confirming the date and time of the meeting, while also giving the recipient room to change the meeting date if the one listed is no longer feasible.

The addition of the agenda ensures that everyone comes to the meeting prepared and ready to discuss ideas.

3. Preparing a Prospect

Sometimes you may want to give your prospect materials to review prior to meeting to give them the opportunity to brainstorm and come up with questions. In this case, the email template below will be of good use.

I’m looking forward to meeting with you this Thursday (4/8) at 10 AM. To ensure that we’re making the most of this meeting I’m sharing the following information for you to review ahead of time.

• Product and Service Overview
• Product Demo

After reviewing, I recommend brainstorming a few questions that are most relevant to your business, especially if you think your business could require a specialized solution. Talk to you soon!

This email gives the prospect everything they need to know prior to the meeting to ensure they're making the best use of their time. By giving the prospect materials like a demo or service overview ahead of time, they can digest the information on their own time and start to visualize how your product can provide value to their business. It also gives them time to prepare any questions they have ahead of time.

4. Confirming Attendees

While you may have only one contact at the prospect's company, others may want to attend the meeting. Use the template below to make sure all attendees get the invite.

Hello Robert,

I’d like to confirm that our meeting includes all necessary attendees from ClearPoint. I’m aware that there may be other stakeholders that need to be included, and I’d love to have them involved in every step of this process.

Evaluating a new product or service is usually a team effort. The more people that can advocate for a solution, the more likely a company is to adopt that product or service.

If there are more guests you'd like to attend, please let me know and I’ll add them to the meeting invite.

This example displays the sales rep's understanding of the importance of having all stakeholders involved in the decision-making process.

Giving prospects the opportunity to add more guests will get more stakeholders involved and give you access to other contacts within the company.

Pre-Meeting Emails are Worth the Extra Step

Sending a pre-meeting email might seem formal, but it's a great way to ensure your plans go smoothly. Additionally sending an email ahead of time adds a human touch to your meeting instead of it being a faceless hold on your prospect's calendar.

Communication and relationship-building are what selling is all about, but you can't do either if you never meet.

Editor's note: This post was originally published on August 1, 2015 and has been updated for comprehensiveness.

Don't forget to share this post!

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Use these templates to easily and quickly craft emails to send before and after sales meetings.

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How To Write An Email About Meeting Minutes

In today’s fast-paced business world, meetings are a common occurrence. And after every meeting, it’s important to document the key points and decisions made. This is where meeting minutes come in. Meeting minutes are a written record of what was discussed and decided during a meeting. They serve as a reference point for attendees and non-attendees alike. But what happens after the meeting minutes are taken? How do you communicate the information to others who were not present? In this blog post, we’ll discuss how to write an email about meeting minutes, so you can effectively communicate the important information to your team.

Table of Contents

What to Do Before Writing the Email

When it comes to writing an email about meeting minutes, there are a few things you need to keep in mind. Before you start drafting your email, it’s important to take some time to prepare and gather all the necessary information. This will ensure that your email is clear, concise, and includes all the relevant details. Here are some things to do before writing the email:

1. Review the meeting minutes: Before you start writing the email, make sure you have a clear understanding of what was discussed and decided during the meeting. Review the meeting minutes carefully and take note of any action items or decisions that were made.

2. Identify the key points: Once you have reviewed the meeting minutes, identify the key points that need to be communicated in the email. This could include action items, decisions, deadlines, or any other important information that was discussed during the meeting.

3. Determine the audience: Consider who will be receiving the email and tailor your message accordingly. If the email is going to a small group of colleagues, you may be able to use more informal language. However, if the email is going to a larger group or to external stakeholders, you may need to use more formal language and structure.

4. Decide on the format: Depending on the purpose of the email and the audience, you may need to decide on the format of the email. For example, if you are sending the email to a large group, you may want to use bullet points or headings to make the information easier to read and digest.

By taking the time to prepare and gather all the necessary information before writing the email, you can ensure that your message is clear, concise, and effective.

What to Include in The Email

What to Include in the Email

When writing an email about meeting minutes, it’s important to include the following information:

1. Subject Line: The subject line should clearly indicate that the email contains meeting minutes. For example, “Meeting Minutes from [Date of Meeting].”

2. Introduction: Start the email with a brief introduction, stating the purpose of the email and the meeting that the minutes are from.

3. Attendees: List the attendees who were present at the meeting. This will help those who were not present to know who was involved in the discussion.

4. Key Points: Summarize the key points and decisions made during the meeting. Be concise and clear in your summary, and avoid including unnecessary details.

5. Action Items: List any action items that were assigned during the meeting, along with the person responsible for each item and the deadline for completion.

6. Next Steps: If there are any follow-up meetings or actions that need to be taken, include them in the email.

7. Attachments: If there were any documents or presentations discussed during the meeting, attach them to the email for reference.

8. Closing: End the email with a thank you and a reminder that the meeting minutes are available for reference if needed.

By including all of these elements in your email about meeting minutes, you can ensure that everyone is on the same page and has a clear understanding of what was discussed and decided during the meeting.

Email Template – How To Write An Email About Meeting Minutes

Email Template for Meeting Minutes

Subject Line: Meeting Minutes from [Date of Meeting]

Dear [Attendees],

I hope this email finds you well. I am writing to provide you with the meeting minutes from our [Date of Meeting]. Please find a summary of the key points and decisions made during the meeting below:

– [Key Point 1] – [Key Point 2] – [Key Point 3] – [Key Point 4]

In addition, the following action items were assigned during the meeting:

– [Action Item 1] – [Person Responsible] – [Deadline] – [Action Item 2] – [Person Responsible] – [Deadline] – [Action Item 3] – [Person Responsible] – [Deadline]

Please let me know if you have any questions or concerns regarding the meeting minutes. If there are any follow-up meetings or actions that need to be taken, please let me know as well.

Attached to this email, you will find the documents and presentations discussed during the meeting for your reference.

Thank you for your time and attention to this matter. The meeting minutes are available for reference if needed.

Best regards,

[Your Name]

Tips for Writing the Email

In conclusion, writing an email about meeting minutes is an important part of effective communication in the workplace. By taking the time to prepare and gather all the necessary information, and following the template provided, you can ensure that your message is clear, concise, and effective. Remember to include all the key points, action items, and next steps, and tailor your message to the audience. With these tips in mind, you can communicate the important information from your meetings to your team with ease.

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Table of contents

Every knowledge worker can surely relate to the sheer number of meeting invites and emails finding their way to the over-flooding inbox every single day of the workweek.

With the overload of emails, there's a good chance some of them go unnoticed – or even if we notice them, we don't react.

Now, suppose you are a salesperson or business development representative. In that case, this poses a challenge for you.

How to book that meeting with a potential client – and if you manage to do it, how to make the most out of it?  The answer is a pre-meeting email and Flowrite's pre-meeting email template comes in handy.

What is a pre-meeting email?

A pre-meeting email is an email sent before the meeting to confirm it, set its agenda, and prove any necessary pre-reading materials.

Essentially it aims to make sure that the meeting will take place and is efficient and effective by helping the participants to prepare for it.

Why is sending a pre-meeting email important?

To put it simply, pre-meeting emails help you stand out from the competition: The other people trying to book a meeting with the person, countless other emails keeping them from achieving the inbox zero, and up to dozen other meetings that require their attention that day.

By sending a pre-meeting email, you respect the recipients' time and value them as clients, business partners, or co-workers.

How do you write a pre-meeting email?

"What should I write before a meeting?" you may ask.

At the bare minimum, your pre-meeting email should consist of a friendly reminder about the topic of the meeting and confirm the location, date, and time it takes place. Nowadays, when most of the sessions take place online, it's customary to mention the video conferencing platform used for the meeting and provide the link that allows participants to join the call.

You should also set the agenda to ensure that the participants are aligned on the purpose of the meeting. Remember to also provide any pre-reading material necessary for the participants to get to the same page by the meeting time. This ensures you don't waste anyone's valuable time at the meeting.

When to send the pre-meeting email?

To make the meeting productive and allow the participants enough time to prepare for it, it's a good idea to send the pre-meeting email 1-2 days beforehand.

You don't have to worry about reminding the participants just before the meeting – we all live according to our calendars anyway. 

Pre-meeting email template by Flowrite

Flowrite is an AI writing tool that turns your instructions into ready-to-send emails.

Our AI email templates allow you to focus on the message instead of the delivery by adapting to the situation and creating unique emails considering the recipient and your previous correspondence.

Forget copy and pasting, canned responses, and typing out emails as you know it – with Flowrite, you will create personalized pre-meeting emails faster than ever before.

Check out the example below to see our pre-meeting email template in action to fully understand how much time you can save with each email you send.

To summarise, pre-meeting emails ensure that your upcoming meeting is successful by gently reminding the participants of all the necessary details and helping them prepare for it.

Pre-meeting emails to clients are an effective way for a salesperson or business development representative to exceed the expectations of potential customers and close more leads.

Still, the same principles apply to business communications across the board. For example, you can use these tips for any external or internal pre-meeting email.

Save time with smart templates for your daily communications

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The template collection covers the most common emails and messages across company functions and job descriptions, helping you be your most productive self no matter what you work on.

Thanks to Flowrite, you can forget canned responses, copy and pasting, and typing as you know it.

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Sending Minutes Of Meeting Email & Samples

Sending minutes of a meeting email can be a daunting task. However, it is an extremely important one and must be done effectively. Meetings are conducted to achieve a particular objective, whether it is to discuss a project, brainstorm new ideas or make crucial decisions. The minutes of a meeting email serves as a record of the discussions and decisions made during the meeting. It is an official document that can be referred to in the future. In this blog, we will cover how to write an effective email for sending minutes of meetings and sharing example emails.

Difference Between Meeting Recap and Follow-Up Email

Meeting minutes recap email.

The meeting minutes recap email is a summary of what took place during a meeting, including:

• The topics discussed
• Decisions made
• Actions to be taken

Its purpose is to ensure that attendees have a clear understanding of what was discussed and what needs to be done after the meeting. The minutes recap email is usually sent within 24-48 hours after the meeting.

Meeting Follow-up email

The meeting follow-up email is a message that is sent after a meeting to ensure that everyone is on the same page and that deadlines are being met. Its purpose is to provide a quick review and remind people about the key points that were discussed during the meeting. A meeting follow-up email can also be used to check on the progress of action items and provide any additional information or resources that were requested during the meeting. Meeting follow-up emails are typically sent a few days after the meeting and may continue to be sent over the course of the project, especially if there are any changes or updates to report.

What to Include in a Meeting Recap/Follow-Up Email

A meeting recap/follow-up email is sending another email to the other party after an earlier email, phone call, meeting, or other communication. It is often used to confirm previous communication, request a response, or update progress. Here's what a meeting recap/follow-up email should contain:

1. Reiterate the main points of your previous communication: Begin your email with a brief review of your last communication to make sure the other side understands what you're following up on.

2. Confirm whether further follow-up is required: ask the other party if there is any need for additional communication so that you can understand whether other actions need to be taken.

3. Summary of the communication results: If there has been progress, provide the other party with a brief summary to help people understand the progress of your work.

4. Thank you: Express gratitude, thank the other party for their cooperation and reply to the sent messages.

5. Supplementary information: If necessary, add more information to the email, such as information, documents or links.

Additionally, the meeting follow-up email should also contain another key info that does not apply to the recap email, which is the 'specific requirements'. This is where the other party with particular needs and clarifies your expectations, including response time and action plan.

A good meeting follow-up email should be clear, concise, and to the point so that the recipient can easily understand your thoughts and requests without confusing them.

Tips for Writing an Effective Email:

1. Start with a clear subject line: A clear subject line will let the recipients know what the email is about. It should be short and to the point.

2. Start with a greeting: Begin the email with a professional greeting, such as "Dear Team" or "Hello everyone," to set a positive tone.

3. Introduce the purpose of the email: Briefly explain why you are sending the email and what the recipients can expect from it.

4. Provide a summary of the meeting: Provide an overview of what was discussed in the meeting. Be concise and highlight the most important points discussed.

5. Include action items: List the action items that were decided in the meeting. Provide clear instructions and deadlines for each action item.

6. Close with a call to action: End the email with a call to action, such as "Please let us know if you have any questions" or "Please confirm receipt of this email."

Email Templates

1. meeting minutes recap email template.

Subject: Recap of Meeting Minutes - [Meeting Name and Date]

Dear [Recipient Name],

I hope this email finds you well. As a follow-up to our recent meeting for [Meeting Name] held on [Meeting Date], I wanted to provide a recap of the meeting minutes.

[Give a brief overview of the main discussion points and decisions made during the meeting.]

[If applicable, include any action items or follow-up tasks assigned during the meeting.]

I have attached a copy of the full meeting minutes for your reference. Please let me know if you have any questions or comments regarding the minutes.

Thank you for your time and attention, and I look forward to your feedback on the minutes.

Best regards,

[Your Name]

2. Meeting Follow-Up Email Template

Subject: Further Follow-Up After [xxx] Meeting [Date]

I hope this email finds you well. I wanted to follow up on our recent meeting for [Meeting Name] held on [Meeting Date]. I appreciate the time you took to attend and participate in the meeting.

[Summarize the main points of discussion and any important decisions made in the meeting.]

As a reminder, please find attached a copy of the meeting minutes for your records. You can access the meeting materials and any relevant documents in the shared Google Drive folder.

Based on our previous discussion

[Include any action items or follow-up tasks assigned during the meeting.]

[Item 1:] [Due date]

[Item 2:] [Due date]

[Item 3:] [Due date]

[Item 4:] [Due date]

Please let me know if you have any questions or if there is anything else I can assist you with.

Thank you for your time and attention.

Examples of Meeting Recap & Follow-Up Email

Examples of Recap & Follow-Up Email are provided below and we have separated into external and internal emails, as there are some plotholes that you might need to avoid when writing an email.

External Email

When writing an external email, there are certain things you should avoid to ensure that the email does not come across as pushy, unprofessional, or disrespectful. Here are some things to avoid:

1. Don't be too pushy: Avoid sounding desperate or overly aggressive in your follow-up email. This may turn off the client and damage your relationship with them.

2. Don't ignore their concerns: If the client has raised any concerns during the meeting, do not ignore them in your follow-up email. Instead, acknowledge their concerns and provide relevant information or solutions.

3. Don't make false promises: Avoid making promises you cannot keep. Be honest and transparent in your follow-up email.

4. Don't use a generic email: Avoid using a generic email that does not address the client by name or fails to recognize their specific needs or requirements.

5. Don't forget to proofread: Proofread your email for typos, grammatical errors, and formatting issues. A poorly written email can make you appear unprofessional and damage your credibility with the client.

By avoiding these common pitfalls, you can ensure that your follow-up email after a sales meeting is professional, respectful, and effective in moving the sales process forward.

1. Example of a Meeting Minutes Recap Email After Sales Meeting

2. Example of a Meeting Follow-Up Email After Sales Meeting

Internal Email

When writing an internal email, there are several things you should avoid doing in order to ensure clear and effective communication. Here are some things you should not do when writing a follow-up email after a team meeting:

1. Don't forget the info: Do not assume that attendees remember everything that was discussed during the meeting. Be sure to concisely and thoroughly recap the key points covered.

2. Double check first: Do not assign action items without clearly identifying who is responsible for each task and when they are due. Failing to provide clear accountability could lead to confusion and inaction.

3. Detailed as possible: Do not forget to provide the necessary background or context for those who may have missed the meeting or require additional information to understand the discussion.

4. Keep it simple: Do not write a long and detailed email that includes unnecessary information that could make the email difficult to read and comprehend.

5. Include everyone: Do not leave anyone out. Ensure everyone who attended the meeting is included in the email and that people who were not present but need to be informed receive a copy.

By avoiding these common pitfalls, you can write an effective and productive follow-up email that helps to ensure everyone is on the same page and remain accountable for their assigned tasks.

1. Example of a Meeting Minutes Recap Email After Internal Team Meeting

2. Example of a Meeting Follow-Up Email After Internal Team Meeting

Sending minutes of meeting email examples is an important task to ensure that all the attendees are on the same page and have a clear understanding of the discussions and decisions made during the meeting. By following the tips mentioned above and using the sample email as a framework, you can effectively communicate the minutes of the meeting to your team.

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How to write a great follow up email after a meeting (with templates)

The meeting is over, and you had a great conversation with a potential client or business connection. You’ve exchanged contact information, and they’ve asked you to stay in touch.

That’s great news! But now what?

A well-written follow-up email helps you keep the conversation going long after the meeting or event has ended. To help you with this, we’ve gathered some of our top tips for writing the perfect follow-up email as well as a bunch of effective follow-up email templates you can use.

How to write a great follow-up email

Before we dig into the individual email templates you can use for follow-ups, here are some critical tips to keep in mind:

• 1. Follow up within a timely manner

The key to a good follow-up email is sending it about 24 hours later. You don’t want to send it the moment the meeting is over, but you also don’t want to wait so long that the other person has forgotten the conversation.

This way, you’re still top of mind when the event or meeting is still fresh in the recipient’s mind. To ensure you send a follow-up promptly, it helps to have a canned email ready to go in your draft folder. (Keep reading for a bunch of templates you can use!) This way, most of the work is already done, and all you have to do is finish filling out the details.

• 2. Keep it short, sweet, and to the point

Be respectful of your recipient’s time and cut the fluff. You want the person reading your email to be able to scan and quickly understand the point of your message. They’re much more likely to respond this way.

• 3. Have a goal in mind

Before you write your email, determine what the purpose of sending it is. Is the connection a potential lead? Then prompt them to visit your website with a link so they can learn more about your company. Are they a colleague you want to stay in touch with? Send them an invitation to get coffee with you. The structure of the email or template you decide to use should change depending on the objective of the connection.

• 4. Reference something specific from your meeting

Demonstrate to your prospect or potential connection that you paid attention to them by recalling something specific from your meeting. Maybe that’s congratulating them again on a recent win for their company that they discussed with you.

Or maybe it’s bringing up that you enjoyed hearing their perspective on the meeting topic.

Whatever you bring up, make sure it’s something positive and specific to your interaction. This will help refresh their memory about who you are and show that you cared enough to pay attention.

Follow-up meeting templates

One of the quickest ways to knock out copywriting for a follow-up email is to have a template ready to go. Templates help to standardize the process to make it efficient for you so you can follow up with multiple people after any event. However, they still allow for a degree of personalization so you can really connect with the recipient.

That’s why we’ve created a list of helpful templates you can use.

• 1. A thank you email after a meeting

Here is an example of a short follow-up email you can send after a meeting.  

Hi <<first name>>,

Thank you for meeting with me today. I enjoyed hearing about your <<insert meeting reference here>>. I appreciated you sharing with us!

As promised in our meeting, here are the <<links, resources, websites, etc.>> we discussed. Please reach out if you have questions or if I can help you with anything at all. Looking forward to talking with you again. <<signature>>

• 2. Post-conference general follow-up email

If you go to a conference, you’ll likely meet a ton of people and strike up at least a few interesting conversations. Most conversations end on the conference floor. One way you can continue the conversation is through a follow-up email.

Thank you for attending <<insert meeting title here>>. It was so nice getting to know you better at <<Insert Conference>>. I especially enjoyed learning about your <<insert reference from your conversation here >>.

Let’s stay in touch! <<signature>>

• 3. Post-networking event/happy hour follow-up email

Just like with conferences, many people don’t follow up after happy hours or networking events. Here is a template you can use to stand out.

It was so nice getting to meet you at the <<insert happy hour>>. Thanks for taking the time to chat with me. Your thoughts on <<industry or topic>> really got me thinking after the event. I especially enjoyed hearing about <<specific conversation reference here >>.

• 4. A follow-up email asking for an intro

Here is an example of a follow-up email you can send if you are looking for an intro.

It was so nice getting to meet you.

While we were talking, you mentioned that you are a <<connection to>> <<contact name>> at <<company name>>. If you don’t mind, I would greatly appreciate an introduction to <<contact name>>.

I understand how busy you are with <<company name, etc.>>, so I’ve included a quick message below to make the introduction as seamless as possible. Of course, you’re welcome to adjust as needed. Would you be able to introduce me?

Thank you so much. And again, it was wonderful meeting you! <<signature>>

• 5. A follow-up email asking for the sale

This email template can work well for sales reps.  

Thank you for taking the time to discuss your company’s <<current situation>>. It was great getting to learn more about you and your role with <<company name>>.

After discussing your company’s <<needs or pain points>>, I’m confident <<product or service>> would be a good fit. I’ve included links to <<insert relevant case study, numbers, etc.>> and additional resources below that I’m sure you’ll find helpful.

If you’d like to schedule a follow-up call so we can chat in more detail, here is a direct link to my calendar <<insert personalized SavvyCal link>>

<<pull in suggested proposed times from within SavvyCal>>

I look forward to hearing back. Thank you, again! <<signature>>

• 6. A follow-up email asking to set up a sales demo

If you have a longer sales process that requires a lot of meetings with a lot of different stakeholders, here is a template that your sales team can use to schedule either another sales meeting or a demo.

Thank you for taking the time to discuss your company’s <<current situation or pain point>>. It was great getting to learn more about you and your role with <<company name>>.

After discussing your company’s <<needs or pain points>>, I believe <<product or service>> could be a great fit. I’d love to share a demo with <<insert add additional key stakeholders>> so they can see it in action too.

Here is a direct link to my calendar <<insert personalized SavvyCal link>>

• 7. A follow-up email to a client

Follow-up emails aren’t just for sales. They can also be great for managing relationships with your clients. For example, sending a meeting recap email with agenda notes. Or, if you are a business coach, here is a follow-up template you can use.  

It was so nice getting to learn more about <<your business name>>. I’m glad we took the time to dive into <<insert specific topics>>.

I’m looking forward to helping your business thrive. I can’t wait for our next call at <<date and time>>. Please let me know if you have any additional questions for me in the meantime.

Thank you! <<signature>>

• 8. A follow-up email to a podcast guest after recording an interview

Most podcasters send out an email or social media message to their guest when the episode airs. However, a pro move is to send one after you record the interview too.

Thanks for taking the time to discuss your experience in <<topic or industry>> with me. It was truly fascinating getting to learn more about <<insert a specific conversation>>.

You were a wonderful guest, and we’ve got everything we need for our upcoming episode << add relevant details here>>.

We can’t wait to share the live episode with you on <<insert day>>.

Thank you again, and of course, please stay in touch! <<signature>>

• Follow up emails made easy

Whether you use our templates or swipe from a library of marketing examples or create your own from scratch, sending a follow-up message is a must to strengthen your relationship with the person(s) you met. These templates can increase your reply rates and save you a boatload of time in the process. And, if you’re looking for intuitive scheduling software, try SavvyCal for free .

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22 Examples for Thank You Response After Meeting

One can not emphasise enough the value of sending a thank you response after a meeting whether with a colleague, client or mentor.

Although it usually is reiterating what is already discussed, it has a significant positive effect on the relationship with the person and the project in question.

To enhance your networking and professional connections, a thank you response after meetings is the easiest way to make every meeting count and be visible where you intend.

How To Write A Thank You Email After Meeting

A thank you email after a meeting is an opportunity to show gratitude and appreciation for someone’s time, expertise, and input.

It can also serve as a way to reinforce the goals and outcomes of the meeting, as well as set expectations for future communication and collaboration. Here are some key points to include in a thank you email after a meeting:

• Express your gratitude: Start your email by expressing your appreciation for the person’s time and input during the meeting.
• Recap key points: Summarise the main points of the meeting, including any action items or next steps that were discussed.
• Highlight positive outcomes: If there were any positive outcomes or achievements during the meeting, mention them to reinforce the success of the meeting.
• Reinforce next steps: If there were any action items or next steps discussed during the meeting, remind the person of them and confirm any timelines or deadlines.
• Express your availability: Offer your availability for further discussion or collaboration, and encourage the person to reach out if they have any questions or concerns.
• End with a thank you: End your email by thanking the person again for their time and input, and express your enthusiasm for working together in the future.

Thank You Response After Meeting Examples

Below are some examples of thank you responses after meetings that you can use to write a thank you email to a client, colleague, mentor or employer.

The email templates have been arranged by their addressee, so you can find the right template for your recipient.

Thank You Response After Meeting To A Client

Thank you response after meeting template 1.

Hi [Client Name],

I wanted to take a moment to thank you for taking the time to meet me yesterday. I really enjoyed our conversation about [Topic discussed], and it was great to get to know more about your product.

I was excited to learn that your product was all good to go to the market except [add a problem where the client is stuck]. However, I think you can use [your product or service] to get around it and move forward.

I’m sending you a free version to try and see if it works for you. You can use it for free for as long as you like. I’ll be more than happy to assist you if you feel the need.

Thank you again for your time and I’m just a coffee away any day.

Best regards, [Your Name]

Thank You Response After Meeting Template 2

I wanted to thank you for taking the time to meet me today. It was great to learn more about your project, and I’m excited about the possibility of working with you to bring it to life.

After our conversation, I have identified a potential plan for building your project. We have a team of experts with the exact skill set required to develop this niche product. They have extensive experience in similar projects, and I am confident that they will be able to deliver outstanding results.

We believe that our team can help you bring your vision to reality, and we’re excited about the possibility of collaborating with you on this project. I will follow up with you soon to discuss the details further.

Once again, thank you for considering us for your project. We are looking forward to the opportunity to work with you and deliver exceptional results.

Thank You Response After Meeting Template 3

I wanted to thank you for taking the time to meet me and discuss the additional features of our product. I am glad that I was able to demonstrate how it could benefit your team’s productivity.

As discussed, I would like to offer you the opportunity to try out the feature for free before making a purchase decision. I am confident that once you see how it streamlines your team’s workflow, you will want to make it a permanent addition.

Additionally, I wanted to let you know that we will be running a promotion for a limited time which includes a discount on this feature. This is the perfect opportunity to take advantage of the added value it brings to your team.

Please let me know if you have any questions or concerns. I look forward to hearing your feedback after you have tried the feature.

Thank You Response After Meeting To Colleagues

Thank you response after meeting template 4.

I just wanted to say a quick thank you for joining me in the meeting today. I really appreciate your time and your input on the project plan. It was great to see everyone engaged and so well equipped with the details of the project early on.

I’m confident that with the tasks delegated to the representatives from the development, testing, and design teams, we’ll be able to make significant progress over the next month. I’m looking forward to our next meeting, where we’ll be able to assess our progress and continue to move forward.

Thank you again for your dedication and hard work. Let’s keep up the momentum and make this project a success.

Thank You Response After Meeting Template 5

Hi [Colleague Name],

I wanted to thank you for meeting with me to discuss our project [project name]. Your preparedness and clear detailing of the complications were extremely helpful in creating a plan of action. I appreciate your contribution to resolving the issues we have been facing.

I have complete faith in your ability to execute the plan, but please know that I am always here to support you if you encounter any problems. Let’s keep in touch to continue to share progress updates.

I look forward to meeting with you again once we have achieved our set goals. Thanks again for your hard work and dedication to this project.

Thank You Response After Meeting Template 6

Hi [CEO Name],

I wanted to thank you for giving me the opportunity to present my idea to you during our meeting. I am incredibly grateful for your time and consideration, and I am thrilled to have the chance to move forward with this project.

I am excited to present this idea to the product manager and to work with him to run a feasibility test. I believe it has the potential to add immense value to our product and I am eager to see it come to life.

Once again, thank you for hearing me out and giving me the opportunity to work towards this project. I appreciate your support in taking it forward.

Thank You Response After Meeting Template 7

I wanted to thank all of you for joining the meeting yesterday and sharing your ideas about our new project. I’m very excited to be working with such a talented team.

To reiterate what we discussed:

• We assigned Brian, and Rajesh to create website and app design for mac, desktop, iphone, ipad and android.
• Brinda is assigned testing for this project.
• John was tasked to create the project flow and determine the timeline and delivery date. 4. Peter was assigned with building a team for this project. Let me know if I have missed anything from the meeting.

I have complete trust in all of you to carry out your assigned tasks with the utmost efficiency and dedication. Let’s plan to meet again next week to evaluate our progress and make any necessary adjustments to our plan.

Thanks again for your time and promptness.

Thank You Response After Meeting In A Networking Event

Thank you response after meeting template 8.

Hi [Speaker Name],

I wanted to thank you for taking the time to speak with me after your presentation at the conference. As I mentioned, I’m working on a project that requires expertise in database management, and your insights were incredibly helpful.

I appreciate the opportunity to connect with you, and I hope that we can stay in touch as I continue to work on this project. I would love to learn more from you and potentially collaborate in the future.

Also, you mentioned that you wanted to read [a book/ paper], I happen to have it and I’m sending you a copy. I’m a fan of [the writer] too and have a great collection of his books. You’re welcome to check it out sometime.

Thank you again for sharing your knowledge and experience. I look forward to staying in touch.

Thank You Response After Meeting Template 9

Thank you for taking the time to chat with me at the coffee break during the conference. I found your insights on [topic] fascinating and thought-provoking.

I am interested in exploring potential collaboration opportunities on future projects at my office. If you have some time, I would love to set up a meeting to discuss this further.

Once again, thank you for your time and expertise. I look forward to hearing from you soon.

Thank You Response After Meeting Template 10

Hi [Speaker’s Name],

I’m grateful for your insightful session at the Global Cloud Summit. Your expertise in database management systems left a lasting impression on me.

Can we talk more about it over a cup of coffee when you’re free? I would love to hear your thoughts on a project of DBMS that I’m currently working on.

Also, you mentioned your interest in learning analytics, and as an analyst, I have valuable resources to share. Let me know if you’re interested, and I’d be happy to help.

I’m sharing the book that helped me most as a beginner, check it out. I’m sure you’ll find it helpful too.

Thank you again for your enlightening presentation. Looking forward to hearing from you soon.

Thank You Response After Meeting To An Interviewer

Thank you response after meeting template 11.

Hi [Interviewer’s Name],

I wanted to take a moment to thank you for your time and consideration during my interview for the [Job Title] position at [Company Name]. It was great to learn more about the company culture and the roles responsibilities.

I am excited about the possibility of joining the team at [Company Name] and I am looking forward to hearing back from you regarding the next steps in the hiring process. If you need any further information from me, please let me know.

Thank you again for your time and for the opportunity to interview with your company.

Thank You Response After Meeting Template 12

I just wanted to take a moment to thank you for the opportunity to interview with [company name] yesterday. It was great to discuss the role with you and learn more about the company culture.

I appreciate you taking the time to talk with me and answer all of my questions. I left the interview feeling even more excited about the possibility of joining the team.

Thanks again for considering me as a candidate. I look forward to hearing from you soon.

Thank You Response After Meeting Template 13

Hi [Interviewer’s Name],

I just wanted to drop you a note to say thank you for taking the time to speak with me about the [Position] role at [Company] yesterday. It was great to learn more about the company culture and the goals you’re working towards.

I appreciate your insights into the job and the company, as well as the opportunity to discuss my qualifications with you. I’m excited about the opportunity to bring my skills and experience to the team at [Company].

Please let me know if you need any additional information from me, and feel free to reach out if you have any further questions. Thanks again for your time and consideration.

Thank You Response After Meeting To Schedule Another Meeting

Thank you response after meeting template 14.

I hope this email finds you well. I wanted to take a moment to thank you for the recent meeting we had. It was great to connect with you and discuss the project we are working on.

As we agreed in the meeting, I would like to schedule another meeting to discuss the next steps and further details of the project. Please let me know your availability for next week and we can plan accordingly.

Again, thank you for your time and I look forward to our next meeting.

Thank You Response After Meeting Template 15

Hi [Meeting Attendee Name],

I hope this email finds you well. I wanted to express my gratitude for taking the time to meet with me earlier today. It was great to finally connect with you and discuss the details of our upcoming project.

As per our discussion, I believe it would be best to schedule another meeting to go over some additional ideas and make further progress. Please let me know what dates and times work for you and we can coordinate from there.

Thank you again for your time and insights, and I look forward to working together on this exciting project.

Thank You Response After Meeting Template 16

I wanted to thank you for taking the time to meet with me earlier today. It was great to connect with you and discuss the details of the upcoming project. I really appreciated the insights you shared about the project scope and your vision for it.

I was thinking about what we talked about, and I believe there are a few key aspects we need to further explore before finalising the project details. I would love to schedule another meeting to dive deeper into these topics and to discuss any additional ideas you may have.

Please let me know if this is possible and what your availability looks like over the next few days. I’m looking forward to our next conversation.

Thank you again for your time and expertise.

Thank You Response After Meeting To Follow Up

Thank you response after meeting template 17.

I wanted to thank you for taking the time to meet with me yesterday to discuss [topic]. It was great to be able to share my thoughts and ideas with you, and I appreciate the insights and feedback you provided.

After our meeting, I’ve had some time to reflect on our conversation and I have a few additional questions and ideas that I would like to share with you. Would you be available for a follow-up call next week to discuss further?

Thank you again for your time and consideration. I look forward to hearing back from you soon.

Thank You Response After Meeting Template 18

I hope this email finds you well. I wanted to follow up on our meeting last week and express my gratitude for your time and insights. It was great to discuss [topic] with you and gain a deeper understanding of [specific points discussed]. I believe that [action discussed] will have a positive impact on our [project/goals].

To recap our meeting, we discussed:

• The importance of [specific point discussed] in achieving our goals
• The key challenges we face in [related topic] and potential solutions to overcome them
• Our agreed-upon timeline for [action discussed]
• Your role in [related task] and how it fits into the bigger picture

I appreciate your dedication to [project/goals] and I am looking forward to seeing the progress we will make in the coming weeks. Please let me know if you have any questions or concerns. Thank you again for your time and expertise.

Thank You Response After Meeting Template 19

I hope this email finds you well. I wanted to follow up on our meeting from [date] regarding [topic discussed]. It was great to discuss [specific point discussed], and I appreciate the insight you provided on [another specific point discussed].

As we discussed in the meeting, I will be working on [assigned task or action item] and will keep you updated on my progress. Additionally, I wanted to ask for your input on [related topic or question].

If you have any further thoughts or feedback on our discussion, please feel free to reach out. I look forward to continuing our conversation and working together on [project or goal].

Thank you again for your time and insights.

Thank You Response After Meeting Template 20

I wanted to send a quick thank you for the productive meeting we had last week. It was great to see everyone working together and sharing ideas for the ongoing project.

Just to recap, here are the key points we discussed and assigned during the meeting:

• Sarah will be responsible for designing the user interface and will provide a prototype by next Friday.
• John will handle the database integration and needs to finish the initial setup by the end of this month.
• Rachel will work on the front-end development and needs to deliver the initial draft by the 10th of next month.
• Jason will focus on the backend development and needs to complete the API integration by the end of next month.
• The marketing team will be preparing the launch campaign and will finalize it by the end of next month.

I appreciate everyone’s hard work and dedication to this project. Let’s keep up the momentum and meet our deadlines.

Thank you again for your time and effort.

Best regards,

[Your Name]

Thank You Response After Meeting Template 21

I would like to extend my gratitude for the productive meeting we had the other day to discuss our ongoing project. I appreciate the input from everyone, and I am confident that we will deliver a great outcome as a team.

Here are some key points we discussed and assigned in the meeting:

• We assigned the task of designing the user interface to the design team and they will submit the prototype by next week.
• We asked the development team to start working on integrating the API to the system and set a deadline for the delivery by the end of this month.
• We decided to have regular follow-up meetings every two weeks to evaluate the progress of the project.

I am excited to see the results of our efforts and would like to thank you all in advance for your hard work.

Thank You Response After Meeting Template 22

I hope this email finds you well. Thank you for meeting with me to discuss the marketing campaign for the new product launch. Your insights were extremely valuable and I appreciate your time.

To summarise the key points of our discussion, I wanted to highlight the following:

• Conduct market research and identify customer segments
• Develop a social media and SEO strategy for a strong online presence
• Create a clear and compelling messaging strategy
• Allocate the budget for the marketing campaign
• Finalise the timeline for the campaign’s implementation

Based on our conversation, I am confident that we can successfully launch the product. Let’s meet again in 2 weeks to review the progress.

Please let me know if you have any further questions or concerns. I look forward to hearing from you soon.

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North of Tyne Combined Authority

The North of Tyne Combined Authority was a partnership of three local authorities: Newcastle, North Tyneside, and Northumberland and a directly-elected Metro Mayor.

North of Tyne Combined Authority is now part of the North East Combined Authority

The first and only term of the North of Tyne Combined Authority (NTCA), 2019 to 2024, has come to an end. In May 2024 it was absorbed into the new North East Combined Authority.

In those five years, NTCA took a collaborative approach towards solving the problems our communities face. Working in partnership, creating connections between programmes and projects, developing an inclusive approach to investing in our region. 

To read about what NTCA achieved through devolution download their final report Delivering Devolution Together.

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Document archive.

Meeting agendas and minutes, decision notices, forward plans and other relevant governance documents published by the North of Tyne Combined Authority are now available in the document archive.

Projects and investments

Some projects started under NTCA have transferred to the new North East Combined Authority. Details can be found in our projects collection.

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