university of hull dissertation template

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This is a guide to writing final year undergraduate or masters dissertations and independent projects

This comprehensive guide gives help and advice on everything from developing your initial research question to formatting your document ready for submission. 

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Event title:

Formatting your ug or masters dissertation using the uoh templates [on campus], event details, event description, workshop description.

When working on a long, multi-sectioned document like an undergraduate or masters dissertation, there are features of MSWord that you may need to use for the first time. The University has created templates for creating such documents and this workshop will show you how to use one of these templates:

Learning outcomes

By the end of this workshop, you will be able to:

• Using the in-built styles to format your text
• Being aware of the pre-set sections and what needs to go in each one
• Using captioning to number your figures and tables
• Cross-referencing to tables, figures etc.
• Inserting landscape pages within the document
• Editing page numbers if necessary
• Populating the tables of contents, list of figures and list of tables if using

Who this workshop is for

Final year undergraduate or masters students who need to format long documents such as dissertations or independent projects.

Facilitator

This workshop is run by an Academic & Library Specialist from the Brynmor Jones Library Skills Team.

Registration

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Faculty of Science and Engineering

Engineering research degrees

Postgraduate - Research

MSc by Thesis PhD

Looking for a funded PhD?

Check out our current PhD scholarship opportunities now

About our programmes

The challenges facing the world today are complex and require a multidisciplinary approach. As a general engineering department, we are able to bring together a wide range of expertise, experience and facilities to solving such problems - encompassing mechanical engineering, electrical and electronic engineering, chemical engineering, biomedical engineering, and energy engineering.

We have a long history of excellence in research and in the application of research to address real-world problems. In the latest Research Excellence Framework exercise (REF 2014), 99% of our research submissions were judged to be 'internationally recognised', with 75% of our outputs classed as 'world-leading' or ''internationally excellent'.

Our research interests are broadly themed around three key areas:

Energy and Environment

Medical engineering, sustainable engineering.

We welcome applications from potential graduate students who are interested in working with us for PhD or MSc by Thesis. Our PhD programmes prepare you for academic, research, and other high-level careers.

Apply for research programmes in Engineering

• MSc by Thesis Mechanical Engineering
• MSc by Thesis Electronic Engineering
• MSc by Thesis Engineering
• MSc by Thesis Medical Engineering
• MSc by Thesis Chemical Engineering
• PhD Medical Engineering
• PhD Mechanical Engineering
• PhD Engineering
• PhD Electronic Engineering
• PhD Chemical Engineering

Open for admission in 2024/25

* The length of programme registration will be longer as it includes the maximum writing-up phase. For further details on how research degrees are structured at Hull, and thesis submission expectations scroll down to the bottom of this page.

Start in January, May or September

Get in touch

Visiting PGRs: Please contact a supervisor in the subject area you are interested in or email [email protected] .

Understanding the changing environment, adapting to climate change, increasing the efficiency of our energy usage and minimising the impact of human activity are key challenges to humanity.

Our research brings together a wide range of engineering expertise to address these problems, with particular interests in the following:

Energy Systems

• Energy efficiency
• Heating and cooling
• Carbon capture, storage and utilisation
• Solar energy
• Marine based systems

Environment

• Environmental monitoring
• Effects of climate change on communications
• Transport and logistics

Many of the most important breakthroughs in medicine and healthcare over the past century have critically relied on the contribution of engineers, for example in new imaging modalities or joint replacements, and the introduction of novel medical devices and techniques will continue to improve our longevity and quality of life.

Our activities currently include fundamental research into the musculoskeletal system, the development of new medical devices and biomedical materials, and the development of new diagnostic and analytical systems. Current and recent supports of our research include Action Medical Research, BBSRC, EPSRC, EU, NHS, Leverhulme Trust, NERC, OSPREY, the Royal Academy of Engineering and the Royal Society.

Staff and researchers in the sustainable engineering research theme undertake interdisciplinary research on advanced materials and manufacturing, design and optimisation of novel devices and control systems, and systematic engineering and sustainable solutions for energy production, carbon capture, storage and utilisation.

Research activities currently include:

• Fundamental research into the development and characterisation of advanced metal alloys, metal-based and polymer-based composites, and the manufacturing technologies for energy, automotive and aerospace industry.
• The development of novel photovoltaic devices to harness solar energy, and photo-electrochemical systems for conversion of CO2 into useful fuels.
• Fault-tolerant control of offshore wind turbines and robust fault detection and diagnosis for aerospace systems.
• Process modelling, simulation, control and optimisation for power plants, and carbon capture, storage and transport.
• Design and production of novel green catalysis to produce biofuel from eco-friendly materials, e.g. agricultural waste.

Current and recent supporters of our research include The Royal Society, The Royal Academy of Engineering, EPSRC, British Council, EU, and industry.

The Postgraduate Training Scheme

It is now widely recognised by employers, professional bodies and research funding agencies that specialist expertise alone is not sufficient preparation either for research or a subsequent career. With this in mind, the University of Hull requires all its postgraduate research students to follow a research training programme relating both to their particular field of study and to generic skills; for example, information technology and communication skills.

“I have grown more confident in my ability to undertake quality research because of the training I received at Hull. I feel a sense of accomplishment having finished my MSc, and I look forward to my PhD.” Samson Shittu, MSc in Electrical and Electronic Engineering

Fees and funding

Full time: £4,786 per year

Part time: £2,393 per year

International

Full time: £19,950 per year

These fees are for all research degree programmes on this page. For courses lasting more than one year, annual increases apply. For more information, please visit the fees and funding page. 

Postgraduate research programme structures

• Full-time: 3 years of research, with up to 12 months writing up if required
• Part-time: 6 years of research, with up to 24 months of writing up if required
• Full-time: one year of research, with up to 12 months writing up if required
• Part-time: 2 years of research, with up to 24 months of writing up if required

Writing-up and thesis submission

A standard full-time PhD programme comprised three years of research plus up to 12 months of thesis finalisation (also referred to as “writing-up”). Part-time is six years plus up to 24 months thesis finalisation if needed. Full-time standard Masters programmes are comprised one year of research plus up to 12 months of thesis finalisation needed; and part time Masters programmes have two years of research with up to two years of thesis finalisation.

For full-time students, the thesis finalisation phase should take three months but may be extended to one year without further paperwork. For part-time students, thesis finalisation should take six months, but may be extended to two years without further paperwork. The maximum thesis finalisation period is included in your overall programme length, which means that international PGRs will not need to apply for an additional visa to cover this phase.

If you need to move into the thesis finalisation period of your research degree, you must enrol for this phase and you will be liable to pay a continuation fee.

The fees for the writing-up period for 2023/24 are:

• Writing-up fee £345
• Rebate for submission within first 3 months of the research period end date 100%
• Rebate for submission between 4- 6 months of the research period end date 50%
• Rebate for submission between 7-9 months of the research period end date 25%
• Continuation Fee £170

Thesis submission timelines

It is expected that you will submit your thesis within the timeframes outlined below:

Masters degrees

• Submission by one year and 3 months full-time.
• Submission by 2 years and 6 months part-time.

Doctoral degrees

• Submission by 3 years and 3 months full-time.
• Submission by 6 years and 6 months for part-time.

Doctoral Loan

UK students who haven’t secured a scholarship can take out a Doctoral Loan to help with tuition fees and living costs. They provide up to £29,390 for full-time and part-time PhDs in all subject areas.

EU students starting a course on or after 1 August 2021 must have settled or pre-settled status under the  EU Settlement Scheme  to get student finance. Irish citizens do not need to apply for a visa or to the EU Settlement Scheme.

Additional costs

There are some extra costs that you may have to pay, or choose to pay, depending on your programme of study and the decisions you make. The list below has some examples, and any extra costs will vary:

• Student visas (international students).
• Books (you’ll have access to many books through the University library, but you may want to buy your own copies).
• Optional conference/field/archive/library trips (Faculties support some travel and conference attendance financially. Details vary. Please check with the Department/School to which you are applying).
• Laptop (you’ll have access to laptops and PCs on campus, but you may want to buy your own).
• Printing and photocopying (There is a printing allowance in place for all students, currently £20 a year. Some Faculties grant PGR students access to printing and photocopying as staff. Please check with the Department/School to which you are applying).
• Professional-body membership.
• Graduation (gown hire and photography).

Remember, you’ll still need to take into account your living costs. This could include accommodation, travel and food – to name just a few.

Some postgraduate research students may be asked to pay a bench fee in addition to the tuition fee to cover additional costs of their research project. If such a fee is levied for additional project-specific costs, not included in the tuition fee, you will receive further information during the application process.

For information about bursaries and how to fund your studies see our  money page , or take a look at our PhD  scholarships page  for specific funded PhD opportunities.

Watch: find out more about postgraduate study at the University of Hull.

The University’s Postgraduate Training Scheme (PGTS) provides a range of generic and discipline-specific modules to support research students through their programme.

The library has an exclusive lounge for postgraduate research students and a dedicated Skills Team to provide a wide range of study and research skills help.

The Doctoral College provides support to postgraduate research students. Offering skills development opportunities and dedicated facilities, the school is here to help you achieve your potential.

Research at Hull tackles big challenges and makes an impact on lives globally, every day. Our current research portfolio spans everything from health to habitats, food to flooding and supply chain to slavery.

Entry requirements

You should normally have, or expect to obtain, at least 2:1 Honours degree (or international equivalent ) in engineering or related discipline. You should check our existing research areas and tailor your research proposal accordingly.

International students

If you require a student visa to study or if your first language is not English  you will be required to provide acceptable evidence of your English language proficiency level.

• For 2024 entry, this course requires IELTS 6.0 overall, with no less than 5.5 in each competency.
• For 2025 entry, this course requires IELTS 6.5 overall with no less than 6.0 in each competency.

See other English language proficiency qualifications accepted by this University.

If your English currently does not reach the University's required standard for this programme, you may be interested in  one of our English language courses.

Visit your country page  to find out more about our entry requirements.

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What’s Included: The Dissertation Template

If you’re preparing to write your dissertation, thesis or research project, our free dissertation template is the perfect starting point. In the template, we cover every section step by step, with clear, straightforward explanations and examples .

The template’s structure is based on the tried and trusted best-practice format for formal academic research projects such as dissertations and theses. The template structure reflects the overall research process, ensuring your dissertation or thesis will have a smooth, logical flow from chapter to chapter.

The dissertation template covers the following core sections:

• The title page/cover page
• Abstract (sometimes also called the executive summary)
• Table of contents
• List of figures /list of tables
• Chapter 1: Introduction  (also available: in-depth introduction template )
• Chapter 2: Literature review  (also available: in-depth LR template )
• Chapter 3: Methodology (also available: in-depth methodology template )
• Chapter 4: Research findings /results (also available: results template )
• Chapter 5: Discussion /analysis of findings (also available: discussion template )
• Chapter 6: Conclusion (also available: in-depth conclusion template )
• Reference list

Each section is explained in plain, straightforward language , followed by an overview of the key elements that you need to cover within each section. We’ve also included practical examples to help you understand exactly what’s required in each section.

The cleanly-formatted Google Doc can be downloaded as a fully editable MS Word Document (DOCX format), so you can use it as-is or convert it to LaTeX.

FAQs: Dissertation Template

What format is the template (doc, pdf, ppt, etc.).

The dissertation template is provided as a Google Doc. You can download it in MS Word format or make a copy to your Google Drive. You’re also welcome to convert it to whatever format works best for you, such as LaTeX or PDF.

What types of dissertations/theses can this template be used for?

The template follows the standard best-practice structure for formal academic research projects such as dissertations or theses, so it is suitable for the vast majority of degrees, particularly those within the sciences.

Some universities may have some additional requirements, but these are typically minor, with the core structure remaining the same. Therefore, it’s always a good idea to double-check your university’s requirements before you finalise your structure.

Will this work for a research paper?

A research paper follows a similar format, but there are a few differences. You can find our research paper template here .

Is this template for an undergrad, Masters or PhD-level thesis?

This template can be used for a dissertation, thesis or research project at any level of study. It may be slight overkill for an undergraduate-level study, but it certainly won’t be missing anything.

How long should my dissertation/thesis be?

This depends entirely on your university’s specific requirements, so it’s best to check with them. As a general ballpark, Masters-level projects are usually 15,000 – 20,000 words in length, while Doctoral-level projects are often in excess of 60,000 words.

What about the research proposal?

If you’re still working on your research proposal, we’ve got a template for that here .

We’ve also got loads of proposal-related guides and videos over on the Grad Coach blog .

How do I write a literature review?

We have a wealth of free resources on the Grad Coach Blog that unpack how to write a literature review from scratch. You can check out the literature review section of the blog here.

How do I create a research methodology?

We have a wealth of free resources on the Grad Coach Blog that unpack research methodology, both qualitative and quantitative. You can check out the methodology section of the blog here.

Can I share this dissertation template with my friends/colleagues?

Yes, you’re welcome to share this template. If you want to post about it on your blog or social media, all we ask is that you reference this page as your source.

Can Grad Coach help me with my dissertation/thesis?

Within the template, you’ll find plain-language explanations of each section, which should give you a fair amount of guidance. However, you’re also welcome to consider our dissertation and thesis coaching services .

Post Graduate Dissertations

Introducing our specialised printing and finishing services for postgraduate dissertations at the University of Hull. We understand the significance of your academic achievement and strive to deliver a product that reflects the utmost professionalism and quality.

Our postgraduate dissertations are printed on A4 size 100gsm uncoated paper, providing a sturdy and substantial feel to your work. With the option of single or double-sided printing, you can present your research in a clear and comprehensive manner. Our state-of-the-art printers ensure vibrant and accurate colors, bringing your data, graphs, and images to life.

To give your dissertation a sophisticated and polished look, we offer soft binding. Your dissertation will be bound with 230 micron blue card covers, providing durability and protection for your work. The spine of your dissertation will feature Arbelave® Buckram - 562 library cloth, a high-quality material known for its strength and longevity. You can choose between a plain or foil-printed spine, adding a touch of elegance and personalisation to your dissertation.

Our foil printing options include gold or silver foiling, allowing you to customise the spine with your initials and surname, year of submission, and degree initials. This adds a prestigious and distinctive touch to your dissertation, making it truly unique to you.

At every step of the process, we prioritise attention to detail and excellence. Our goal is to ensure that your postgraduate dissertation is a testament to your hard work and dedication. With our printing and finishing services, you can be confident in presenting a product that reflects the highest standards of quality and professionalism.

Order your postgraduate dissertation printing and finishing today and experience the convenience, expertise, and exceptional results that our services provide. Let us help you create a lasting impression with your academic work at the University of Hull.

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University home > Academic Quality and Policy Office > Postgraduate Education > Regulations and code of practice for research degree programmes > Area G: PGR dissertations, examinations, and outcomes  > Dissertation content and format

Dissertation content and format

The regulations in this section cover the content and format of a research degree dissertation (thesis) submitted for examination and subsequently deposited with the library.

On this page

General requirements.

• English language requirements 

Dissertation length

Creative works, professional practice, ethical approval, preliminary pages, main body of the text, digital media and research data.

17.1. PGR students  must submit a dissertation based on their research activities. Students are responsible for the content of their dissertation and for the decision to submit for examination. Comments from supervisors on the contents of the dissertation are only advisory.

17.2. The dissertation together with the oral examination must fulfil the relevant criteria for the award of a research degree.

17.3. The dissertation must comply with the University’s academic integrity standards .

17.4. Following their award, PGR students must deposit the definitive version of their dissertation with the Library for public access . The dissertation will be publicly available in full unless a request to defer or to redact is approved.

17.5. Where stated, the regulations on dissertation content and format also apply to submissions for doctoral degrees by published work.

English language requirements

17.6. PGR students must submit their dissertation or submission by published work in English, except for:

17.6.1. Students in the School of Modern Languages, who can choose to submit their dissertation in the language of the culture studied.

17.6.2. In exceptional cases, students who have agreement from the Pro Vice-Chancellor (Education and Students) to submit their dissertation in another language. In these cases, the student must make a request to the Faculty PGR Director, who will make a recommendation to the Pro Vice-Chancellor (Education and Students) for a decision.

17.7. Where a dissertation is submitted in a language other than English, it must contain an extended summary in English. For example, a summary must be at least 5,000 words for a Doctor of Philosophy dissertation.

17.8. The maximum word counts for dissertations are listed below. References, appendices and lists of contents are excluded from the word count.

∗ There are separate rules on word counts for the PhD in musical composition, for combined PhDs in musicology and composition and for the MPhil in Musical Composition.

17.9. Doctoral degrees by published works have separate rules on the word count.

17.10. Examiners can refuse to examine a dissertation if it exceeds the maximum word count. Examiners can also direct the student to reduce the word count as part of required corrections after the examination.

17.11. PGR students can submit a dissertation containing creative works alongside a written commentary.

17.12. The commentary, which will form the focus for examination, must be of sufficient length to provide an extensive analytical account setting the creative works in their research context. For example, a commentary for a Doctor of Philosophy must be at least 30,000 words.

17.13. There are separate rules for dissertations that contain musical composition for the Doctor of Philosophy, the Master of Music, and the Master of Philosophy degrees.

17.14. The definitive version of the dissertation deposited with the library must combine a permanent record of the creative works with the commentary.

17.15. PGR students can, where relevant, include material related to the professional practice in which their research is embedded, such as portfolios of work and project reports. This must be accompanied by an extensive commentary that provides a critical evaluation that sets the material in its academic and research context. The commentary will form the focus of the examination.

17.16. If a PGR student has obtained ethical approval for their research, they must include a statement in their dissertation including the date approval was granted and any approval reference number/s.

17.17. PGR students must include preliminary pages at the beginning of their dissertation. This includes submissions for doctoral degrees by published works. The preliminary pages must be presented on separate pages and in this order.

17.17.1. Title page.

17.17.2. Abstract.

17.17.3. Dedication and acknowledgements. This page is optional.

17.17.4. Covid-19 statement. This page is optional.

17.17.5. Author’s declaration.

17.17.6. Contents page/s.

17.18. PGR students must arrange the title page as follows.

17.18.1. The title of the dissertation at the top of the page. If the dissertation is in a language other than English, the title must be given in that language and in English.

17.18.2. The student’s name below the title in the centre of the page.

17.18.3. The following statement at the bottom of page. ‘A dissertation submitted to the University of Bristol in accordance with the requirements for award of the degree of … in the Faculty of ...’ followed by the name of the school and month and year of submission.

17.18.4. The word count (which excludes references, appendices and lists of contents) at the bottom right-hand side of the page.

17.19. PGR students must include an abstract of no more than 300 words. If the dissertation is in a language other than English, the abstract must be given in that language and in English.

Dedication and acknowledgements

17.20. This page is optional. PGR students can include a personal dedication and acknowledgment of the role of others in their work and life.

Covid-19 statement

17.21. This page is optional. PGR students can include a Covid-19 statement in their examination copy to highlight how restrictions related to the pandemic modified or limited their research and the contents of their dissertation. The policy on PGR dissertations and the impact of Covid-19 restrictions  provides more information.

Author’s declaration

17.22. PGR students must include the following declaration unless their degree is part of partnership for a dual or joint award with another University. Students must print their name rather than sign the declaration.

I declare that the work in this dissertation was carried out in accordance with the requirements of the University's Regulations and Code of Practice for Research Degree Programmes and that it has not been submitted for any other academic award. Except where indicated by specific reference in the text, the work is my own work. Work done in collaboration with, or with the assistance of, others, is indicated as such. Any views expressed in the dissertation are those of the author. SIGNED: [print name]. DATE:

17.23. Where the degree is part of a dual or joint award partnership with another University, students must include the following declaration. Students must print their name rather than sign the declaration.

I declare that the work in this dissertation was carried out in accordance with the requirements of the University's Regulations and Code of Practice for Research Degree Programmes and that it has not been submitted for any other academic award (other than one authorised as part of a dual or joint award approved in advance by the University). Except where indicated by specific reference in the text, the work is my own work. Work done in collaboration with, or with the assistance of, others, is indicated as such. Any views expressed in the dissertation are those of the author. SIGNED: [print name]. DATE:

Contents page/s

17.24. PGR students must include a contents page/s. The contents list must indicate the page number for each item and must include:

17.24.1. Chapters, including any sections and subsections.

17.24.2. A reference list.

17.24.3. The bibliography.

17.24.4. An abbreviation list.

17.24.5. Any appendices.

17.24.6. A list of tables and illustrations covering the tables, photographs, diagrams, etc. in the order they appear in the text and with the relevant page number.

Text and numbering

17.25. PGR students must present the text in the dissertation in double or 1.5 line spacing and in a font size that ensures readability. The pages must be numbered consecutively at the bottom centre of the page.

Referencing style

17.26. PGR students must set out citations and references in a style appropriate for the discipline and which is consistent throughout the dissertation.

17.27. If a PGR student uses their published works as full chapters in the dissertation, they must follow the policy on

17.28. For the examination version of dissertations, PGR students must submit any digital media, such as databases or digital images, appended to the dissertation in a standard format. The student must include a statement in their dissertation covering the programme/s used and the file size/s.

17.29. For the definitive version deposited with the Library, PGR students must combine digital media files with the dissertation text in a single pdf file where this is practicable.

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• Dissertation
• Dissertation & Thesis Outline | Example & Free Templates

Dissertation & Thesis Outline | Example & Free Templates

Published on 8 June 2022 by Tegan George .

A thesis or dissertation outline is one of the most critical early steps in your writing process . It helps you to lay out and organise your ideas and can provide you with a roadmap for deciding what kind of research you’d like to undertake.

Generally, an outline contains information on the different sections included in your thesis or dissertation, such as:

• Your anticipated title
• Your abstract
• Your chapters (sometimes subdivided into further topics like literature review, research methods, avenues for future research, etc.)

In the final product, you can also provide a chapter outline for your readers. This is a short paragraph at the end of your introduction to inform readers about the organisational structure of your thesis or dissertation . This chapter outline is also known as a reading guide or summary outline.

Table of contents

How to outline your thesis or dissertation, dissertation and thesis outline templates, chapter outline example, sample sentences for your chapter outline, sample verbs for variation in your chapter outline, frequently asked questions about outlines.

While there are some inter-institutional differences, many outlines proceed in a fairly similar fashion.

• Working Title
• ‘Elevator pitch’ of your work (often written last).
• Introduce your area of study, sharing details about your research question, problem statement , and hypotheses . Situate your research within an existing paradigm or conceptual or theoretical framework .
• Subdivide as you see fit into main topics and sub-topics.
• Describe your research methods (e.g., your scope, population , and data collection ).
• Present your research findings and share about your data analysis methods.
• Answer the research question in a concise way.
• Interpret your findings, discuss potential limitations of your own research and speculate about future implications or related opportunities.

To help you get started, we’ve created a full thesis or dissertation template in Word or Google Docs format. It’s easy adapt it to your own requirements.

 Download Word template    Download Google Docs template

It can be easy to fall into a pattern of overusing the same words or sentence constructions, which can make your work monotonous and repetitive for your readers. Consider utilising some of the alternative constructions presented below.

Example 1: Passive construction

The passive voice is a common choice for outlines and overviews because the context makes it clear who is carrying out the action (e.g., you are conducting the research ). However, overuse of the passive voice can make your text vague and imprecise.

Example 2: IS-AV construction

You can also present your information using the ‘IS-AV’ (inanimate subject with an active verb) construction.

A chapter is an inanimate object, so it is not capable of taking an action itself (e.g., presenting or discussing). However, the meaning of the sentence is still easily understandable, so the IS-AV construction can be a good way to add variety to your text.

Example 3: The I construction

Another option is to use the ‘I’ construction, which is often recommended by style manuals (e.g., APA Style and Chicago style ). However, depending on your field of study, this construction is not always considered professional or academic. Ask your supervisor if you’re not sure.

Example 4: Mix-and-match

To truly make the most of these options, consider mixing and matching the passive voice , IS-AV construction , and ‘I’ construction .This can help the flow of your argument and improve the readability of your text.

As you draft the chapter outline, you may also find yourself frequently repeating the same words, such as ‘discuss’, ‘present’, ‘prove’, or ‘show’. Consider branching out to add richness and nuance to your writing. Here are some examples of synonyms you can use.

A thesis or dissertation outline is one of the most critical first steps in your writing process. It helps you to lay out and organise your ideas and can provide you with a roadmap for deciding what kind of research you’d like to undertake.

When you mention different chapters within your text, it’s considered best to use Roman numerals for most citation styles. However, the most important thing here is to remain consistent whenever using numbers in your dissertation .

All level 1 and 2 headings should be included in your table of contents . That means the titles of your chapters and the main sections within them.

The contents should also include all appendices and the lists of tables and figures, if applicable, as well as your reference list .

Do not include the acknowledgements or abstract   in the table of contents.

Cite this Scribbr article

If you want to cite this source, you can copy and paste the citation or click the ‘Cite this Scribbr article’ button to automatically add the citation to our free Reference Generator.

George, T. (2022, June 08). Dissertation & Thesis Outline | Example & Free Templates. Scribbr. Retrieved 31 May 2024, from https://www.scribbr.co.uk/thesis-dissertation/outline-thesis-dissertation/

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Preparing your thesis submission

Preparing to submit your thesis, introduction.

The following information is provided to support and guide you through what is required When you come to submit your thesis.

Changes due to COVID-19

Until further notice, bound copies of your work will not be required. Please submit your thesis through Turnitin , as we are able to use this version for your examination. All other examination paperwork should be emailed to your School PGR Admin Support team.

It is important to make sure you know what the deadline is for submitting your thesis. You School will confirm your deadlines and will also send out reminders. If you are in any doubt, speak to your School PGR Admin Team , but please remember it is your responsibility to submit on time.

If you fail to submit your thesis by your deadline then you risk being withdrawn from your studies for non-submission.

Am I ready to submit?

It is likely you have had times when it has been hard to get going with your writing, so it is understandable that you may now be uncertain about bringing yourself to letting it go. Your supervisors are there to provide you with guidance on your work, but ultimately, you are responsible for deciding whether your thesis is ready for submission.

You may wish to consider the following in planning towards your submission:

• When will you have a final draft to give to your supervisor?
• How long will they need to read it and make comments?
• Does this give you sufficient time to address and make any recommended changes ahead of your submission date?
• Do you intend to have your work proof read before submission? If so, please ensure you have read the  University’s Proof Reading And Machine Translation Policy.
• Is there anything else you need to take into account (for example, does your supervisor have annual leave planned, what time will be required for printing the requisite number of copies for the submission)?

Remember that you must submit your thesis by the end of your final year or writing-up period. You will be expected to have worked towards this date and made plans to submit on time. The University rarely approves extensions at this late stage, so if you are experiencing issues that impact your progress, please raise these with your supervisor as soon as possible.

On track to submit meeting

A compulsory part of your programme is for you to meet with your supervisor to formally discuss that you are on track to submit your thesis on time.

For Master’s candidates – this should take place one month before you are due to submit.

For Doctoral candidates – this should take place three months before you are due to submit.

The meeting should be recorded in SkillsForge as you would do for any other supervision meeting.

What to do if you cannot submit on time

You are expected to meet your submission deadlines, but we do understand that you may experience challenging personal or health-relating circumstances during your study.

If you are experiencing any problems that affect your progress, please discuss this with your supervisor as soon as possible so the options that are available to you can be explored.

If you are experiencing either a short-term illness or personal difficulty you may be able to apply for an extension . Please note that at the very end of your degree we only allow extensions in limited exceptional circumstances and requests must be supported by independent evidence.

Format and layout of your thesis

Font type and size.

Typing should be double or one and a half line spaced, except for the abstract which must be single spaced, on one side of A4 of approximately 300 words. A font type and size that ensures readability must be used for the main text (for example 12 point in a font such as Arial or Verdana); single spacing may be used for quotations, footnotes and references.

Page numbering

Page numbering should consist of one single sequence of standard Arabic numerals (i.e., 1, 2, 3 …) throughout the thesis, starting with the title page as page number 1. Page numbers must be displayed on all pages (including appendices) except the title page, and should extend to cover all volumes in a multi-volume thesis.  

Pages can be printed single or double-sided.

The title page should give the following information:

• The full title of the thesis
• Your full name as author (which must be the same as the name under which you are enrolled)
• The award for which the degree is submitted in partial fulfilment of its requirements
• That the degree is awarded by the University of Huddersfield
• The name of a Collaborating Establishment (this is only applicable where the research project is part of a formal agreement with the University)
• The year and month of your initial submission or resubmission.

Multiple volumes

Where a thesis consists of more than one volume, each volume must contain a title page in the format set out above, but also include the appropriate number and the total number of volumes (e.g. Volume 1 of 3).

List of contents

Your thesis must have a list of contents, giving all relevant sub-divisions of the thesis and a page number for each item. In a multi-volume thesis the contents page in the first volume must show the complete contents of the thesis, volume-by-volume, and each subsequent volume must have a contents page giving the contents of that volume. If your thesis contains tables, there should be a separate list of each item, as appropriate, immediately after the contents page(s).

Although the University’s preferred reference style is APA 7th, we do not stipulate a particular referencing system for postgraduate research, as the varied subjects require different approaches. Discuss the referencing of your thesis with your supervisor who will be able to advise on the appropriate form for your discipline, and make sure you use it consistently throughout your thesis. If you need help, speak to one of the Academic Skills Tutors in your school. Please see our APA 7th referencing guide  for more information on APA 7th.

Citing your own work

You may be able to develop or re-use work in your thesis that you have previously submitted for publication or an award. If you do this, you must make it clear which sections of your thesis have been previously submitted elsewhere.

When you have sole or co-authored work which is published, in press or submitted for publication, you must reference the work clearly, just as you would any other source.

You must make sure that you are not infringing copyright of any journals in which you have published.

At the start of your thesis, there must be a list of any publications arising from the work and a statement of your contribution to each paper listed; you should also make it clear if your thesis is an extension of earlier research that you have submitted for an award.

For more information please see our guidance on  Incorporating a Postgraduate Researcher's Published Work in Theses  to ensure that you have correctly referenced any published work that has arisen from your research. 

If you are in any doubt, you should seek advice from your supervisors, your School Director of Graduate Education or the Researcher Environment Team.

Copyright statement

The following notes on copyright and the ownership of intellectual property rights must be included as written below:

i. The author of this thesis (including any appendices and/ or schedules to this thesis) owns any copyright in it (the “Copyright”) and s/he has given The University of Huddersfield the right to use such Copyright for any administrative, promotional, educational and/or teaching.

ii. Copies of this thesis, either in full or in extracts, may be made only in accordance with the regulations of the University Library. Details of these regulations may be obtained from the Librarian. This page must form part of any such copies made.

iii. The ownership of any patents, designs, trademarks and any and all other intellectual property rights except for the Copyright (the “Intellectual Property Rights”) and any reproductions of copyright works, for example graphs and tables (“Reproductions”), which may be described in this thesis, may not be owned by the author and may be owned by third parties. Such Intellectual Property Rights and Reproductions cannot and must not be made available for use without permission of the owner(s) of the relevant Intellectual Property Rights and/or Reproductions. 

Optional Pages

You may include dedications, acknowledgements, list of abbreviations etc. as appropriate.

Word limits

The word limits prescribe the maximum allowable length for theses, not necessarily the preferred length. If your thesis exceeds the word limit without prior permission, examiners may require the thesis to be revised to the appropriate length as a resubmission prior to the examination taking place. Following resubmission of the edited thesis in these circumstances, the work will be examined as a referred submission (i.e. a second submission) and the outcomes available will be those allowed following a referral. 

In many instances supervisors may wish to recommend a shorter length. Supervisors should be able to advise on the usual length of theses in their subject area or topic.

From November 2020, as part of your Progression Monitoring 2 (PM2) you will be allowed to apply for an increased word limit where your discipline or research topic may mean that additional words are required. If you completed your PM2 prior to this date you can apply for an increased word count by emailing registryresearch@hud.ac.uk  with an explanation of why you are requesting the increased word limit and a statement of support from your supervisor. 

It is important that you familiarise yourself with what is and what is not included in your word count, so that you can be sure that your thesis complies with the appropriate word limit:

*Students who use a footnote referencing system (e.g. Oxford, Chicago, MHRA, MLA) are permitted to exclude footnotes from their word count.  

Ready to submit – top tips!

• It may be obvious, but make sure you know when your expected thesis submission date is.
• Book an ‘on track to submit’ meeting with your supervisor (see below for more details).
• Allow your supervisors enough time to read and give feedback on your final draft.
• Don’t forget to use the draft Turnitin area so you can check your referencing.
• Ensure your thesis follows the University rules on presentation and binding (not applicable during Covid-19).
• Follow our guidance on Submitting your Thesis .

Training and resources

• Watch the Researcher Environment Team's Thesis Submission Briefing  and book onto a Q&A session through SkillsForge
• Read the University's  Proof Reading and Machine Translation Policy
• APA 7th referencing guide
• Explore SkillsForge  to find available courses relevant to final submission and examination (for example: Writing your PhD thesis, Thesis submission briefing, Viva survivor and Preparing for your viva and many more).
• You can upload a copy of your thesis to the draft Turnitin area on your School's Bright Space page, which can support you to identify where your work should be referenced or has been poorly paraphrased. If you are unsure of where to find the Turnitin draft area, please ask your supervisor.
• Review the guidance on Incorporating a Postgraduate Researcher's Published Work in Theses to ensure that you have correctly referenced any published work that has arisen from your research. 

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• Dissertation Templates
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• Sample Dissertation Title Page

Formatting Guide

The  PhD Dissertation Formatting Guide  (updated Spring 2023) is the source of all formatting requirements and guidelines for PhD Dissertations. Make sure to follow the guide when writing your dissertation.

Double check your formatting with the  PhD Dissertation Formatting Checklist  before submission.

LaTeX Template

The University provides a standard LaTeX template that complies with all formatting requirements.    

University of Pennsylvania PhD Dissertation Template in LaTeX

Word Templates

The University provides a standard Word template that complies with all formatting requirements.    

Dissertation Template in Word  (updated Spring 2023)

Example PDF of Proper Formatting

Overleaf LaTeX PDF

Note: You may need to activate your UPenn Overleaf account to view this PDF.  Penn Overleaf account page. 

Additional information is available in our  Formatting FAQs . 

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Online Thesis and Dissertation Formatting Workshop: Regular Session

June 27, 2024 2:00 pm to 3:30 pm, about this event.

This online workshop covers the submission process for format review and demonstrates how to use the automated templates to format MSU theses and dissertations to the requirements set forth in the Standards for Preparing Theses and Dissertations: 8th edition. These templates were designed to help an author organize and format their document with minimal effort so that their focus can be on the content of their document. Those who have already started writing or have already defended are welcome to bring their current documents (either on flash drive or email attachment) to start the process of placing their content into the template.

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