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Japan Tourist Visa Cover Letter Sample (Use One for Your Application)

Estimated reading time: 5 minutes

We are sharing here our Japan tourist visa cover letter sample to guide fellow travelers and tourist visa applicants.

Many readers have been requesting to post the cover letter we used on our tourist visa application, so here I am posting the cover letter I made for my sister.

As mentioned, we successfully got our Multiple Entry Visa even though it was our first time applying for a Japanese tourist visa.

If you want to know how our visa got approved and how we got a multiple entry visa, please visit this page: “How I Got My Japan Multiple Entry Visa in One Shot.”

Table of Contents:

What is a Visa Cover Letter?

A visa cover letter is submitted with your documents for visa application. The cover letter is a formal way to introduce yourself, to express the purpose of your travel, why you want to visit the country, the places you plan to see, and your sincere intention to return to your home country.

How to Write a Visa Cover Letter?

Step 1: address your letter to the proper embassy.

Write the correct address of the embassy of the country where you choose to apply for a travel visa. Verify the updated information before you print out your letter.

Step 2: Introduce yourself briefly

Introduce yourself and state the main subject of your letter (you’re applying for a tourist visa to travel to Japan.)

Step 3: Mention the purpose of your travel

Express the purpose of your travel and share an overview of your itinerary. Talk about the sites you wish to explore and the activities you plan to do in the country you will be visiting.

Step 4: Indicate how you will support your travel

If you’re paying for all your travel expenses, accommodations, and pocket money, share about your job or mention that you have attached your bank certificate. Prove that you are financially stable and capable of supporting yourself and your travel.

If someone is sponsoring your trip, explain your relationship with your sponsor and why they will shoulder your travel expenses.

Step 5: Show strong proof you will return to your home country

It will be helpful if you mention the other countries you have visited in the past and your other travel visas. Attaching supporting documents such as employment certificate, business permits, tangible assets, and income tax return also show strong ties to your home country.

Japan Tourist Visa Cover Letter Sample and Format

Embassy of Japan in the Philippines

2627 Roxas Boulevard, Pasay City, 1300

Dear Sir/Madam,

Kon’nichiwa!

My name is Lauren Park, with Passport Number: CB8787888, and I am requesting a tourist visa to travel to Japan.

It’s always been my dream to visit Japan someday. I am fascinated by its warm culture and heritage. I want to explore its ancient Shrines and Temples. I hope to see the Cherry Blossoms and the beautiful city of Tokyo. I am thrilled to see Japan’s Disneyland and wait for the night’s incredible fireworks.

I am looking forward to riding a Bullet Train and seeing Osaka. I am excited to be at Universal Studios. To be exploring the stunning places of Kyoto and Nara is on my Bucket List, too.

All my supporting documents and visa application are attached below.

Philippine Passport
Visa Application Form
Original Birth Certificate
Daily Schedule in Japan
Original Bank Certificate
Income Tax Return
Certificate of Employment
Roundtrip Airline Ticket

I am hoping for your kind consideration. Japan will always be special in my heart. I hope I will be able to travel and explore its beauty.

Sincerely yours,

Lauren Park

Important Notes:

Please do not copy the sample cover letter above. It is just a guide, and DO NOT submit it exactly as it is.

Just imagine the readers who do that, and you all would have the same cover letter. That would be risky on your application.

Make sure you write your own cover letter following what’s in your heart and following your itinerary or plans to travel to Japan.

Why should you submit a Cover Letter for Japan Tourist Visa?

Even though a Cover Letter is not one of the primary requirements and documents needed for a Japanese tourist visa application. It is usually attached when applying for your second application or applying for a Multiple Entry visa.

However, I recommend you also attach a Cover Letter even if it is your first time applying for a tourist visa and even if you are not aiming for a multiple entry visa.

A Cover Letter is a formal way of you letting the embassy knows your keen reasons and intention to visit and travel to Japan. It is a way of telling the consul why you love to travel to Japan.

So, I think it is an advantage to help get your visa approved successfully.

Visa applications like Schengen member countries require a Cover Letter as part of the document checklist. It is beneficial if you make one for your visa application.

It is not so difficult to create anyway. It will only take a few minutes of your time. Besides, seeing Japan is priceless.

Japan Visa Helpful Articles:

Japan Visa Schedule of Stay Sample
Japan Tourist Visa Requirements in the Philippines
Japan Travel Blog and Guide with Itinerary
How to Get JR Pass in the Philippines

Disclaimer: This article is for information purposes only and should not be taken as visa expert advice. The author only shared her experience about visa cover letters. It doesn’t guarantee the same results.

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9 thoughts on “Japan Tourist Visa Cover Letter Sample (Use One for Your Application)”

Good day! Our Travel date is on March 1 to 6 this 2020. We already have plane ticket as well as hotel. All are paid na po. Visa nalang kulang. However, ma la late and uwi sa Pinas yung husband ko dahil nasa port sila ng China. Hndi sila pwede umuwi dahil sa corona virus. So sa Australia pa sila uuwi. 23 or 24 pa sila lalapag ng Pilipinas. Mag apply kami kinabukasan or that day mismo. Possible po kaya na makuha namin agad yung result ng visa application namin kung sa last week ng February kami mag apply? Sayang namn kasi lahat is ready na Visa nalang

Hi 🙂 Possible naman na makuha na ang visa nyo if Feb. 25 kayo apply

I’m a multiple visa holder, too, and I will apply for my son (first time). Should I write a cover letter on his behalf? My son is a minor. Thanks!

Yes, it will help the application 🙂

Thank you. Follow up question, is it advisable to submit also round trip airline tickets? We will be there for just a week. Thanks, again!

I have a question, should this be handwritten or computerized???

I did mine computerized. Include your signature at the end

Hi Ms. Fehl! What was the latest time to get your visa? I mean my flight is on May 24-28. Can I apply for a visa by next week? I went to Japan last 2018 and they granted me a single entry visa and now I’m trying my luck to get a multiple visa, should I get my visa na ba? Hope you will noticed this. Thank you so much in advance.

Hi Yanna 🙂 Best time to apply for a visa is 3 months before your travel date. In your case, yes you can already apply 🙂

How to write a Japanese Cover Letter – Ultimate Guide

Coming to Japan to look for a job? Or you just finished taking one of our Japanese language courses and would want to apply for a job in Japan? Stay tuned as this would be your ultimate guide to give your boss a first good impression through black and white! First and foremost, before your employer decides to read your resume, he or she always goes through your cover letter first. Writing a good cover letter is a stepping stone for you to get your employer to read more about you. With that said, how do you write a good cover letter? Writing a good cover letter is an important aspect of job hunting. The motive of writing a good cover letter is to persuade or convince your employer to spend time interviewing you. Your cover letter should be a very detailed biography or just a recommendation letter full of praises. Some key information to include in your cover letter would be:

Introduction
Name of position and expressing interest
Reasons for leaving your current job
Reasons for wanting to join
Request for response

There are a total of 4 sections you would need to remember!

First Section – Introductions

Second section – reasons for leaving current job, third section – qualifications/skillset, fourth section – closing.

An introduction is normally made in Japanese with 採用ご担当様 (saiyou go tantou sama) which means Dear Hiring Manager. After you have greeted your hiring employer, you introduce yourself by giving your name, the name of the position you are applying to and express your interest. When doing so, include phrases such as ぜひ一度、お話を伺える機会をいただければ幸いです。 (I’d really appreciate being given the chance to speak to you further about this.) or something like “・・・・新聞で貴社の募集広告を拝見し、応募いたしました.” (I wish to apply for the post of…which you advertised in…on…)

To end your first section, give reasons why you are interested in this job. Include phrases such as “私は特にこの仕事に興味があります。なぜなら・・・・” (I am particularly interested in this job, as…)

or “・・・・として御社に勤務したいと考えております。” (I would like to work for you, in order to…)

Second Section – Reason for Leaving Current Job

In your second section, you would need to give or tell your employer the reason for leaving your current job. As you are giving the reason for leaving your current job, you should sound positive instead of negative. Even though your employer would want you to be honest about this part, this would reflect you as a person if you would backstab people. Your reason should sound like you have learned something from your previous job. For example, you can add in a phrase which goes “現在の○○の経験を活かし、さらに規模の大きいプロジェクトを担当したいと考えたためです。” which means “I would like to make the most of my experience in….., and take charge of larger-scale projects.”

Or an opening sentence like “現在私は・・・・で・・・・の担当として勤務しております。” which means “Currently I am working for… and my responsibilities include…”

After you mentioned the reason why you had left your previous job, you would want to give the reason why you want to join the company you are applying for. You would want to describe your related work experience and skillsets and explain why you are qualified for the job you are applying for. Phrases for your skills would be like “・・・・として・・・・年働いてきた経験があります.” (I have …years experience of working…) or “・・・・を使いこなすことができます。” (I am an experienced user of…) Here a tip for you! Try and match your skillsets required by the company for the job opening. You would increase your chances.

To help you, here are some skill-related vocabulary that you can incorporate into your cover letter! Excellent Communication Skills: コミュニケーション能力・komyunikeshon nouryoku Deductive reasoning: 演繹的推理力・えんえきてきすいりりょく・Enekiteki suiriryoku Logical thinking: 論理的思考能力・ろんりてきしこうのうりょく・Ronriteki shikou nouryoku Good interpersonal skills: 対人能力・たいじんのうりょく・Taijin nouryoku Analytical skills: 分析能力・ぶんせきのうりょく・Bunseki nouryoku Negotiation skills: 交渉能力・こうしょうのうりょく・Koushou nouryoku Presentation skills: プレゼンテーション能力・Porezenteshion nouryoku

Not only that but also talk about the company and your career objectives! Include phrases such as 貴社の○○の実績を拝見し、○○の分野において、今までの○○のスキルを活かした仕事が可能だと考えました。また、○○という社風にも大変魅力を感じております。 (Having seen the achievements of your company, I thought that I would be able to take up a position in the field of ○○ which utilises my ○○ skills.)

This is the section where you sign-off politely but also reiterate your interest in the position you apply for and also the company. Here is a phrase commonly used in Japanese when it comes to signing off お忙しいなか恐縮ですが、どうぞ宜しくお願いいたします。 (Sorry to bother you when you are busy and thank you for your consideration.) Common phrases such as “貴社の一員となり、思う存分自分の力を発揮したいと考えております。 (I am highly motivated and look forward to the varied work which a position in your company would offer me.) or お時間を割いていただいてありがとうございました。お目にかかれる日を楽しみにしております。私には・・・・を通してご連絡ください。 (Thank you for your time and consideration. I look forward to the opportunity to personally discuss why I am particularly suited to this position. Please contact me via…) Depending on how you started your cover letter, you would have to pair your opening with the closing. For example, 拝啓 (opening) is paired with 敬具 (closing). 前略 (opening) is paired with 早々 (closing). You must not mix and match the words! Yours faithfully, (Formal, used when the recipient name is unknown): 敬具・けいぐ・Keigu Yours sincerely, (Formal, widely used, used when the recipient name is known): 敬具・けいぐ・Keigu Respectfully yours, (Formal, not widely used, used when the recipient name is known): 敬具・けいぐ・Keigu Kind/Best regards, (Informal, between business partners who are on first-name basis, not recommended for a cover letter): 敬具・けいぐ・Keigu The final step is to end your cover letter with a short and simple closing by thanking them for their time and consideration when reviewing your application or cover letter. Do include a follow-up note such as will call or would be expecting a call. After sending your resume for about 2-3 weeks in, you are able to do a follow-up by letter, email or phone.

Things to be mindful of when you write your cover letter! Things to Do:

Write clearly and accurately
Use full sentences
Use correct grammar
Be confident
Keep the length of cover letter to 1 page or lesser (it is a summary of your resume)
Let a native Japanese or a Japanese of yours read your letter and give you feedback on how to improve
Use correct industry jargon, but do not overuse it
Show that you have done a little research about the job which you are applying for

Things not to Do:

Do not use haughty words, this would give the impression of being arrogant or prideful.
Do not start all your sentences with “I”. Makes you look like a one-man show
Do not use contractions such as I’m, don’t, He’s or she’s. You are writing a formal letter, not casual.
Do not try to be overly funny. It’s a job application letter…
Do not use exclamation marks.
Do not say negative things or backstab about your previous employer. It does not leave a good impression on you.
Do not use short forms or text speak. It would reflect a lazy or sloppy behavior on yourself.

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A Guide to Obtaining a Multi-Entry Visa in Japan

For the last few years, almost everyone I know has either visited Japan or is planning to go. Japan has suddenly become the ‘IT’ place for travelers.

From the slopes of Mount Fuji to the templed streets of Kyoto , visitors are flocking to Japan’s hotspots, using their JR Passes to map out the length and breadth of the country, getting charmed by Sakura, and swiping their credit cards on cosmetics, sushi and high-tech toilet seats .

Whatever their reason for visiting, Japan is swiftly climbing to the top of tourists’ travel list.

The relatively favorable strength of the Yen, the fact that it’s getting easier to obtain a visa, and Government initiatives such as “Cool Japan” and “Omotenashi” seem to be working their magic and luring globe-trotters to experience all that Japan has to offer.

So, if you too are thinking of visiting Japan, but are puzzled on how to go about the visa process, then this post is for you.

Steps for getting a visa for Japan

Step #1: where to start.

Residents from 67 Countries and Regions may enter Japan without a visa for short periods of time. If you are not from one of these 67 countries, then you have no option but to apply for a Japanese Visa. Visit the Japanese Embassy’s website to download the Application Form and Checklist which varies depending on the purpose of your visit. If applying from India, visit the VFS website . If applying from any other country, visit the Japanese Embassy’s website for your country such as the Philippines .

Step #2: WHAT Documents to Submit?

Getting a Japanese Visa is no big deal if you have the required documentation in place. Before applying for a Visitor’s Visa ensure that you have the following documents:

A valid Passport (with more than two blank pages). Please submit your old passports also, if you have any.
A photocopy of the Bio Data Page of your current Passport (First and Last Page)
A fully completed and signed Japan Visa Application Form.
A Cover Letter stating the purpose of your visit or requesting a Multiple-Entry Visa. In my Cover Letter I shared my Travel Blogger credentials and noted my interest in visiting Japan on multiple occasions (i.e. Multiple-Entries)
A photograph taken within the last 6 months. The photograph should be 2 x 2 inches (45×45 mm, or 35×45 mm) in size and it should be in color with a white background. The quality of the image should be good and be a reflection of your true appearance.
A confirmed travel booking that includes the day-to-day details of your trip in terms of where you will be staying (Travel itinerary and Hotel booking)
An original Bank Statement covering the last six months or a Bank Certificate mentioning your average bank balance. Obtain this a day or two prior to document submission. Your account should have at least 150,000 INR or 100,000 Php (about 2,200 USD) to cover your planned trip. Make sure that your account balance doesn’t give an impression that large funds have been transferred purely for the purposes of obtaining a visa.
A copy of your latest Income Tax Return. In case you don’t have an ITR to show, you’ll need to provide an explanation letter with other supporting documentation. Along with my letter, I submitted my salary slips and Form 2305 (tax deduction form), which was provided to me by my office.
Certificate of Employment from employer / NOC / Leave Sanctioned
A statement of earnings for the last six months
Consent from parents / guardian
Parents / guardian’s original Bank Statement covering the last six months
Latest Income Tax Return for parents / guardian
If the applicant is the owner of a company · Proof of ownership (e.g. Director Identification Number approval issued from Ministry of Corporate Affairs or proprietorship document issued from bank or Import export license) · Company bank statement
Proof of Relationship, in the case that the applicant will be accompanied by a dependent, i.e. Passport copy, Marriage Certificate, Birth Certificate.

Step #3: HOW to Submit the Application?

The Japanese Embassy has accredited travel partners in each country within which it functions. For instance, in India it has VFS on board and in the Philippines it has 7 accredited agencies . You can submit the required documents along with the visa fees (cash only) – (e.g., 1090 INR in India or 1200 Php for Foreigners applying from Philippines).

Since I was applying from the Philippines, I used Discovery Tours . They were very efficient and helpful and really went out of their way to ensure good service. They even agreed to check my documents before document submission, which was not included in their services.

Step #4: WHEN to Collect Your Passport?

Japan, like their bullet trains, is very fast when it comes to the visa process. After three days you can collect your passport. I submitted my application on Saturday and got my visa on Tuesday. The icing on the cake was getting a Multi-Visit 5 Year Visa. I wasn’t expecting it since I was applying for the first time but I guess having travelled to many G7 countries in the past three years and having sufficient financial capacity to fund my trip convinced them to grant me a multi-visit 5 year visa.

To collect your passport, you have to visit the accredited agency through which you applied and provide them with your original invoice receipt that was provided at the time of application submission. A representative can also collect it on your behalf so long as you provide them with an authorization letter, a copy of you your ID, as well as your original invoice cum receipt. You can also get your Passport via courier. You just need to provide the Original invoice cum receipt at the time of receipt.

Even after traveling frequently around the world, visas still scare me. But I am so glad that the Japanese Visa process was so smooth. I hope it is the same for you!

日本であなたを参照してください

( Nihon de anata o sanshō shite kudasai – see you in Japan!)

PS: This post is based on my personal experience. The visa outcome can vary depending upon your situation.

I'm sure you've had similar experiences I had whilst traveling. You're in a certain place and a fellow traveler, or a local, tip you off on a little-known beach, bar or accommodation. Great travel tips from other travelers or locals always add something special to our travels. That was the inspiration for Travel Dudes.

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How to Write a Cover Letter For Japan Visa

Guidelines & sample cover letter for japan tourist visa.

Planning on exploring famous Japanese culture?

Are you looking for expert help in writing a cover letter for a Japanese visa?

Or are you searching for a strong sample cover letter for Japan visa application ?

Well, if your queries were on those lines, you are at the right place. We have prepared this comprehensive manual to help you cross that bridge. Our team of writers are experts in producing personalised cover letters and this blog will help you get there too!

So what are you waiting for? Scroll away!

What is a cover letter for japan visa.

Cover Letter for Japan Visa is a personal account, primarily focusing on your intention to visit Japan. It is enclosed along with the filled visa application form in order to elaborate your eligibility to be granted permission to enter Japanese territory.

A Cover Letter for Japan Tourist Visa is specific for those looking to explore the tourist attractions in Japan. It is a professional document that must include your duration of intended trip, your detailed itinerary, etc

Benefits of submitting a Cover Letter for Japan visa

benefits of cover letter for japan visit visa

Emphasise your purpose: A well-written cover letter can be instrumental in stating your purpose for visiting Japan. This can improve the authenticity of your application.
Personalise your application: You can mention your personal experiences like travel history, etc to showcase your preparedness for the visit. Your effort to personalise the application can create a good impression on the reviewers.
Provide additional information: Your cover letter can help you provide visa officers a greater insight beyond other documents. This includes travel itinerary, your interest in Japanese traditions, etc.
Address any concerns: You can use a cover letter to justify any concerns like resume gaps, previous visa rejections, etc. to give the visa officers a full picture of the scenario.

What details should a Cover Letter for Japan Visa comprise?

Your cover letter for the embassy must be drafted to address all the specific requirements of your visa application process . Take a look at the main elements you must include:

Your personal details: Correctly state your full name, passport details, address, email, phone number etc. in your cover letter.
Purpose of travel: Be it business, study, work or tourism related, your cover letter should clearly emphasise your purpose to visit Japan.
Reason for choosing to visit Japan: You should highlight your interest in Japanese culture, historical attractions, traditions etc. and explain your motivation to choose Japan.
Detailed itinerary: Your cover letter must include your travel plan that consists of dates of arrival and departure, places you have planned to visit, activities and events that drew you to the country, etc.
Capacity to fund the visit: You should elaborate how you plan to fund your travel to Japan starting from flight tickets, accommodation costs, food, etc. Present evidence of bank statements etc. if necessary.
Ties with home country: Emphasise on your reasons why you intend to return to you home country on the expiry of the Japan visa. You can elaborate on your family, employment or property ownership to put this point across clearly.

Reasons leading to rejection of your cover letter for Japan visa

Insufficient or false information: Ensure that your cover letter is free from any incomplete or inaccurate facts. This can gravely affect the credibility of your application and your authenticity as a person.
Lack of clarity and focus: Your cover letter must be written in clear and simple sentences that state the facts as is. This is to avoid any confusion or rejection on the grounds of ambiguity of your intentions.
Inadequate evidence: If your attachments do not support your claims, the visa officer will be forced to reject your visa application. Thus, you must ensure that you provide concrete documents that clearly prove your claims.
Contradicting information: If your submitted documents and cover letters have inconsistencies, it might raise the eyebrows of the visa officers. This will lead to questions of your credibility as a potential immigrant.
Poorly written cover letter: The quality of the cover letter can adversely impact the application process if it is badly written, has grammatical errors, or lacks professionalism in approach and structure.

How to Write a Winning Cover Letter for Japan visa?

Drafting a strong cover letter is not a simple task, yet achievable if you invest enough time and energy. You can refer to this guide that has been put together by professional cover letter writers. As you read through, you will come across:

Guidelines for writing
Japan Visa Covering Letter Format
Covering Letter for Japan Visa sample
Guidelines for formatting
Additional writing tips

Guidelines to help you Write Your Personalized Cover Letter for Japan Visa

Crafting a strong cover letter for Japan Visa is easy if you follow these steps that we follow:

guidelines of cover letter for japan tourist visa

Address the letter correctly: After providing your contact information, mention the date, the address of the particular consulate/embassy, and include polite salutation.
Introduction: Introduce yourself and your credentials. This includes your passport information, your professional qualification, personal background, etc. that you think is relevant to the application.
Purpose of your visit: Elaborate on your intentions to visit Japan. Include details of your itinerary, chosen study program, planned business activities or meetings, etc.
Establish ties with home country: Include details to convince the visa officers that you have intentions of returning back on the expiry of the visa tenure.
Prove financial sufficiency: Highlight how you are going to finance your expenses during your stay in Japan along with supporting documents like bank statements, sponsor letters, etc.
Close with gratitude: Thank the reviewers for their time together with leaving your contact details for further clarifications if any.

Ideal Covering letter format for Japan visa

A strong cover letter format can make all the difference in impressing the visa officers. We have put together the important sections you should not miss while you write a cover letter for Japan Visa :

Before you get started, mention your name, address and contact information as well as the appropriate embassy/consulate that you are writing to. Also mention the date below the same.

Salutation:

Now address the reviewer with a formal greeting. You can use terms like “Respected”, “Dear”, etc. giving it a professional and appropriate tone.

Introduction:

Introduce yourself and explain why you are visiting Japan. Mention the particular type of visa you are requesting (such as a tourist, business, employment or student visa) and give a concise rundown of your schedule and planned activities.

Include the necessary data confirming your eligibility and your resolve to comply with Japanese visa guidelines. This could include describing your ties to your place of origin, proving your financial security, and offering any additional proof that the embassy or consulate demands.

Thank them for their time and consideration and offer your contact information in case of any queries. After a formal closure like “Sincerely” or “Yours faithfully,” sign off by stating your complete name.

Download sample cover letter for Japan tourist visa

Going through a good sample cover letter can help you understand the drill better. We have hence attached a strong sample cover letter for Japan tourist visa for your reference:

17 June 2023

The Visa Officer

Consulate-General of Japan

Respected Sir/Madam,

Subject: Request for Japan Tourist Visa

I am Manish Kumar, bearer of Indian passport number XXXXX, currently residing in Hyderabad, India. I am writing to apply for a tourist visa to visit Japan from DD.MM.YYYY to DD.MM.YYYY.

My interest towards Japan and the rich culture of the Japanese originated from my childhood. I grew up watching anime and this has given rise to my dream of witnessing the cherry blossom in real life. Hence, I have chosen to visit Japan to enjoy the sakura season this year and below given is the detailed itinerary of my week in the country:

Day 1 – Arriving at “name of airport” from Hyderabad on flight “flight details”. Checking into hotel “details of hotel reservations”

Day 2 – 3: Visit Osaka Castle, Osaka Aquarium, Umeda Sky Building, get on Tempozan Ferris Wheel, explore Kuromon Ichiba Market and Shinsekai

Day 4: Explore cities like Nara and Kobe, visit Ikuta Shrine, Kobe Nunobiki Herb Gardens, go to Kurashiki

Day 5 – 6: Explore Kyoto and mainly visit Kinkakuji, Arashiyama, Fushimi Inari Shrine, Ginkakuji, Nanzenji Temple, Kiyomizudera

Day 7: Explore a few sites in Hiroshima and board my flight scheduled at “flight timing” back home

I have completed my Bachelor’s degree in Information Technology in YYYY from “name of college”. Having worked at multinational tech giants for the past 6 years, I am currently working as a Sr Software Architect at “name of company”. I draw a handsome amount of XXXXXX in the form of salary and XXXXX as bonus per annum. Thus I will be able to fund my visit to Japan by myself.

I have no intentions of prolonging my stay in Japan as I have various commitments back at home. I have to take care of my loving parents, who depend on me progressively as they age. Additionally, I have been granted leave only for a week’s duration and I have to resume my position at “name of company”.

Previously, I have visited countries like the US and Finland in YYYY and YYYY respectively. However, this was for business purposes to meet with my team of junior software engineers for specific projects.

I am hereby attaching the below mentioned documents for your kind consideration:

My employment contract
Approved leave for 1 week
Detailed travel itinerary
Latest Income Tax Returns
Photos as per visa requirements
Bank statements
Copy of my passport
Travel insurance document
Hotel reservation details
Flight reservations
Filled and signed visa application form

I declare that I am aware of the immigration laws, eligibility criteria for the tourist visa and the local culture. I will strive to respect and abide by the limitations of the same.

I am certain that I have furnished all the documents and information pertaining to my visit to Japan. Please contact me at (phone number) or (email address) if you have any doubts or need any further details from my end. I hope you take a decision in my favour.

Sincerely,

Manish Kumar

Formatting guidelines for a winning cover letter for Japan visa

To help you make your cover letter for Japan visa more presentable, we have compiled these guidelines as given below:

Additional Tips For Write your Cover Letter for Japan Visa

Keep these tips in mind while you write your cover letter for japan visa :

Ensure that you do proper research on what the particular visa type demands in a cover letter.
Refer to samples and templates for building your confidence. Remember to tailor them to your needs and not to copy them as it is.
Structure the pieces of information in a professional business letter format.
Do not make it too short. Keep it concise and simple to read.
Proofread and revise as many times as required to do away with any errors.

Diverse Cover Letters for Specific Japan Visa Types

If you are searching for cover letters, there are various kinds based on your particular visa type. The most popular ones are as follows:

Cover letter for tourist visa: A tourist visa is usually a short term visa, which requires a cover letter of comparatively immediate information like duration of your trip, purpose of visit, detailed travel plan, financial sufficiency, etc.
Cover letter for business visa: A business visa cover letter must include the nature of your business, the meetings or conferences you have scheduled, other business activities planned, how Japan will benefit from your business, etc.
Cover letter for student visa: A cover letter for student visa must comprise of your educational background, intention and reason to study in Japan, career goals, promise to comply with Japanese visa norms etc.
Cover letter for work visa: A cover letter for work visa must highlight your skills, credentials, educational background, work experience, etc. You must also provide details of your employment contract and your proficiency in Japanese.
Cover letter for dependent visa: A dependent visa cover letter must emphasise the applicant’s relationship with sponsor, their financial dependence, sponsor’s residency status, sponsor’s accommodation details, etc.
Cover letter for spouse visa: A cover letter for spouse visa must highlight the applicant’s and spouse’s personal information, their marriage, the spouse’s residency status in Japan, and any supporting evidence to prove the genuinity of their marriage.
Cover letter for Australia Tourist Visa
Cover letter for Schengen Visa
Cover letter for Visa Application
Cover letter for UK Visa

Final Checklist For Writing a Cover Letter for Japan Visa

Below is a checklist to ensure that you have not left out any important elements in your cover letter:

Have you clearly stated your purpose of visit?
Is the cover letter addressed to the appropriate person?
Have you provided your personal details and contact information?
Did you clearly express your commitment to abide by and respect the Japanese laws and customs
Have you concluded and closed the letter on a positive note?

Yes, it is mandatory for Indians requesting a Japanese visa to submit a cover letter.

You can refer to templates, formats and samples for writing your cover letter. However, you must personalise them to stand out and increase your authenticity as an applicant.

Yes, you can definitely submit your cover letter in English.

Definitely not. In fact, it will increase your chance of getting your visa request approved. You can elaborate on your familiarity with the country, point out positive experiences as well as highlight your interest in exploring Japan further.

The ideal page limit for a cover letter for Japan visa is one page.

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Guide to Cover Letters and Resumes in Japan

By Tyson Batino | Date : September 3rd, 2020

The third step for getting a job in Japan is to write an outstanding resume and cover letter. Eighty percent of cover letters are uninspiring and don't encourage follow-up. Someone who meets the minimum requirements and actually took the time to look at the company's website is an easy decision to move to the next round.

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Ideal Cover Letter Length

Keep your total letter to two or three paragraphs long. Four paragraphs are too many and one paragraph is too short. Good companies hiring for an entry level position are satisfied with something that covers the point concisely.

The first paragraph should focus on why you are applying for the position – you need to communicate why you want to work at company X instead of company Y without mentioning company Y. Example:

“I looked at the websites of many companies, and your website stood out to me. You provided great detail about your vision and team. It looks like your staff is passionate about [industry/product/service], and that's a company I want to work for.”

The second paragraph should focus on why you are suitable for the position – i.e. why they should hire you. Remember that you are applying for jobs in Japan ; avoid mentioning that you don't really care about or that your dream is to do something else.

Your final paragraph should summarize the key points you made and remind the recruiter that you really do want this job. Express your confidence that you'll be talking to them soon. Example:

"I look forward to discussing your job requirements and my qualifications with you."

Close with a simple "Sincerely" and your name.

Links for improving your cover letter

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Resume Mistake 1 : Addressing recruiters by their first name

Even if you already know the recruiter, don't refer to them by their first name. This can be interpreted as unprofessional by some hiring managers. For Western recruiters, refer to them by family name and title (Dear Mr. Johnson) or (Dear Hiring Manager) if you don't have a specific name to send to. For Japanese recruiters, refer to them by their last name + San (Tanaka San; Miyagi San) – referring to someone by their last name + San is the equivalent of using Mr. or Ms.

I personally don't mind being called my first name, but even I hesitate when someone refers to me casually in the first interaction or two. The caution comes from wondering if this person will be overly relaxed in other areas of employment.

Resume Mistake 2 : Sending generic cover letters

A generic cover letter starts out with "To Whom It May Concern", doesn't mention anything specific about the company, and was obviously sent to numerous other companies.

If you must send a generic cover letter, at least include the company name and website. Many recruiters automatically throw generic cover letters into the digital trash can. It shows that you aren't interested in that company; only companies who are desperate for staff would respond. A company desperate for employees is probably not a good place for you to work.

Resume Mistake 3 : Business selfies and other bad photos

Resume mistake 4 : using chat speak and slang, learn japanese for free.

Our newsletter for beginner to low intermediate Japanese students will get you on the right track to learning Japanese and saving money.

Resume Mistake 5 : Not Including Required Details

Here's what recruiters want to know before considering someone for a position; include all of them if you want your application to make it out of the slush pile:

Contact details and picture
VISA type and work permissions
How long you plan to stay in Japan
What is your nearest train station if you are already in Japan

When under time constraints, a recruiter may choose another candidate over you simply because the recruiter doesn't have the time to pick through your application for the relevant information.

Resume Mistake 6 : Grammar and spelling errors

Everyone makes spelling, grammar, and typing errors. Not everyone makes time to double-check their communication before hitting "send." You spent hours making the perfect resume and cover letter, so why let them become worthless because of simple errors? This advice is on websites everywhere because people consistently refuse to use a spell checker. Prove to your potential employer that you can and do make good use of basic editing tools.

The internet abounds with free grammar-checking software; you can also use the tool built into Microsoft Word and/or Google Docs. Using a grammar checker is simple, and recruiters commonly complain about how both native and non-native speakers write emails and send cover letters with a ton of mistakes in them.

How can a small mistake result in you not getting hired? In the HR field, there's a famous expression: you're only as good as your last hire. A recruiter can hire twenty-five great people in a row and lose that reputation with one lousy employee. To protect themselves, recruiters are risk-averse. They use any excuse possible to disqualify a candidate, and that includes spelling errors and grammatical mistakes.

Recruiters spend almost twenty percent of their time filtering unqualified candidates. Spend a few minutes of your time getting into the eighty percent.

Resume Mistake 7 : Not including business achievements

In my experience, ninety-five percent of those who apply for jobs in Japan only write their job description when explaining what they did for their previous company. This is relevant information to know, but it doesn't tell the recruiter what you're capable of contributing to their company. Use this opportunity to showcase your accomplishments rather than saying you met minimum expectations.

Example 1 : Job descriptions vs Job accomplishments

Description: Taught students aged 5-12 once a week
Accomplishment: Achieved a 95% yearly contract continuation rate with young students

There is a difference between merely teaching students and having your students continue year after year.

Example 2 : Job descriptions vs Job accomplishments

Job Description: Typed up notes for company files
Accomplishment: Created files with detailed notes on procedures for company-wide use

There is a huge difference between making files vs having your work used across the company.

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Resume Mistake 8 : Not tailoring your resume

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Ultimate guide to average salary in japan, by hei kin wong | jul 13, 2021, ultimate guide to start up in japan, by bfftyson | jun 8, 2021, guide to coding bootcamps, by bfftyson | may 17, 2021, ultimate guide to writing a japanese resume, by norie matsumoto | apr 21, 2021, how to get a job in japan from overseas, by the bff tokyo team | mar 5, 2021, top 10 coworking spaces in tokyo, by bfftyson | mar 1, 2021, about the author.

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Get job alerts, how to write an effective cover letter (with examples).

Updated July 21, 2022

Eric Turner

This post was written by our Japan Dev editorial team.

Interviews & Resumes

When you send a resume to an employer, you'd better include a cover letter.

Even if they claim it's optional, it's a great chance to pitch yourself to the company. Don't pass it up. Your cover letter is your first impression to the hiring manager so a good one can vastly improve your chances of getting an interview.

In this post I'll outline how to write an effective cover letter that will make companies want to interview you. I'll talk about the following topics:

What do I write in a cover letter?

Basic cover letter format, writing tips for cover letters, selecting keywords to get through automated systems.

Example cover letters

Resumes are a good way to show the facts about your career so far. It should summarize what you've done: your schooling, work experience and relevant skills. But they can't tell the whole story.

A cover letter is your chance to show your personality and explain exactly why you're a match for this job. It allows you to speak directly to the hiring manager and make your case in more detail.

Most recruiters screen tons of candidates every day, so they may only look at your cover letter for a few seconds. They'll glance to determine one thing: Is it worth looking at this person's resume?

That's why your cover letter needs to be short and concise. And it needs to get to the point as quickly as possible. Failing to get the reader's interest at the beginning can lose you the job, so you have to focus on the stuff that's important.

Here's what you should include:

Your motivation for applying to the job
Why you're a good match for the job
Emphasis on your 2-3 most outstanding skills (make sure you quantify them )
Supplemental info to explain concerns the reader may have (e.g. employment gaps, relocation)

First of all, use a document format such as PDF or Word (.docx). Or if you're applying via email, simply copy your cover letter into the body of the email.

As for length, it shouldn't take up more than a page in the format of a business document. No one's going to read multiple pages of text.

When sending by email, you should include your name and the title of the job you're applying for in the email subject. This will help recruiters keep track of you. For example:

Eric Turner, Engineering Manager

And make sure to use simple text to avoid file corruption and formatting issues. Skip the emojis, colors and other embellishments.

In the below sample, we've included official guidelines for the recipient's physical address etc. just in case, but you should skip this if you're sending it electronically.

Write personal cover letters for each company

Every company has unique requirements, so you should always personalize your cover letter for each company. In fact, I'd recommend personalizing it for each position (even for the same company).

Backup your skills and qualifications with numbers

When describing your results, be as specific as possible. This will give your words greater impact.

This will also make it easier for AI-powered applicant tracking systems to parse.

Here are a few examples of how you can quantify your achievements:

Data Analyst: I performed an analysis that led to a 20% greater efficiency in our _____ process.

Software Engineer: My implementation of _____ directly led to a 50% increase year-over-year in workflow improvements.

Management: I managed a team of _____ engineers and oversaw their performance from a technical perspective, leading to a 98% positive Performance review from my team.

Show that you're a cultural fit

Companies aren't just looking for those with strong skills. They also place a lot of importance on cultural fit. They want people who can commit to the company for the long term, and that's often dictated by cultural fit. So you need to understand the company's values and show that you share them.

I recommend researching each company's culture beforehand. If you happen to be in Japan, we list culture and value info on our company pages. Otherwise, you can usually get a good idea of their values by reading a company's blog and social media posts.

And whatever you do, don't criticize yourself!

I wouldn't have thought I'd need to say this, but recently I've been looking at a lot of cover letters. And a shockingly high number of people make the same basic mistake: They begin the letter by belittling themselves.

"I still don't have much experience, but..."

"I'm just now graduating from university, but..."

"I didn't study _____ directly, but..."

A cover letter is your chance to tell a company why they should hire you. Don't waste precious time by telling them why they shouldn’t! You need to stay positive. You might think "clearing the air" about some missing qualification makes you look honest. It doesn't. It just makes you look insecure.

It's fine to be insecure. Especially if you know you're not entirely qualified for the position. But you need to have a positive mindset and avoid allowing this insecurity to show through in your cover letter. You have the right to apply for this position, so put your best foot forward!

You only get a very small number of words to convince a hiring manager to let you move to the next step. You need to focus on convincing them to give you a shot. At the end of the day, the person reading your letter is a human, and they're choosing a new coworker . It's not all about objective qualifications. You can improve your chances by presenting yourself as a confident person that others will want to work with.

Keep text clear and simple. Avoid flowery language and embellishments.

Avoid pictures, charts, graphs, emojis, logos and symbols.
Use boring, easy-to-read fonts like Arial or Times New Roman.
Keep the body to 3-4 paragraphs max (one page).
For companies that use an ATS (Applicant Tracking System), make the text searchable (i.e. it may be better to use a Word doc rather than PDF). Although the accuracy of PDF scanning has improved, the AI can only reliably scan info in text format.

Recently, more and more companies are using Applicant Tracking Systems (ATS). Especially in the US, more and more companies are using AI-based systems for HR operations including AI-powered resume screening. These systems automatically reject around 75% of applicants.

Although Japan still lags behind the U.S. in adopting AI into the hiring process, major companies are beginning to use AI-based screening. For example, SoftBank started using IBM's Watson for screening starting in 2017.

So, it’s important to think about how you can pass a company’s ATS and get your resume seen by an actual human.

ATS systems' screening systems scan the skills and experience from a candidate's cover letter and resume. Then they extract keywords and phrases that match the job description, and rank candidates based on the amount of overlap. So when writing a cover letter (as well as a resume), you should include keywords that match the job description.

Let's look at some more tips on how to get through ATS screening.

Use "standard" or official keywords

Don't use abbreviations when describing skills, and qualifications, because it may not be recognized by the ATS. These systems have become relatively smart, but it's better not to risk it.

For example, if you have a master's degree in business administration, you might use one of the following keywords:

(1) MBA (2) M.B.A. (3) Master of Business Administration (4) Masters of Business Administration (5) Masters of Business Administration (M.B.A.)

If you check the job description and you're already calling it the same thing they are, keep it as is. If this isn't mentioned in the job description, it would be safe to choose (5) since it covers your bases.

Select words that match the job's requirements

The AI scans your cover letter and resume and filters based on skills, background, location, language level, and more. Thus, it’s important to think carefully about what keywords are important to get through the screening process. Think about what companies want to solve by hiring for this position and use generic words so the AI can recognize them.

There is one caveat here: don't make up qualifications. It might be tempting to "keyword stuff" your cover letter or resume to match as many keywords as possible, but don't do this. It may get detected, and even if you get through to an interview because of it, you'll be rejected in the first round when you can't back up your claimed skills.

Cover Letter Sample

Even if there is AI screening, your resume will be seen by a human recruiter eventually. If there are two candidates with equal qualifications, they'll choose the one who's more enthusiastic and shares the company's values

Tip: Avoid clichés

When you screen candidates every day, overused clichés become boring. To hook the recruiter's attention, focus on your recent accomplishments. Show passion and prove you can get the job done. If you can inspire the recruiter using your own words, you'll be a step ahead of the other candidates.

Boring: I’m writing to apply for a Backend development position. While I was looking for potential new opportunities in Japan, I came across your job. I am interested in applying for your job...

Stand Out: I was excited to come across the job opening for a software engineer at Sample K.K. Not only have I been planning to move to Tokyo, but I’ve been a big fan of your mobile payment app for a long time. With 5+ years of professional experience in product development using Go, and experience in both SQL and NoSQL, I believe my technical skills would be a perfect addition to your team. Stand Out: I’m excited to be applying for the position because I saw that you are dedicated to building _____ products. I’ve been passionate about this space for years, which is why I’ve contributed _____ at my current role. I have no doubt that I can utilize this experience to achieve similar results as a developer at your company. Stand Out: I’m excited to be applying for the open Dev Ops role at _____ Company. I recently read an article about your _____. I’d be honored to become part of your team that has a clear and strong mission, and help push it forward. Stand Out: I was thrilled to see your posting for the position of Data Analyst. I am positive I can help with XXX's upcoming challenges. I have experience with leading...

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Japanese Cover Letters

The practice of writing cover letters for your resume or rirekisho is not traditionally followed in Japan. However, with the increasing internationalization of business, and the spread of online job applications, these have become a more common part of the process. In addition, international companies will require one. This means it’s becoming an important skill to have if you want to work in Japan.

Luckily, the basic structure of Japanese cover letters is mostly the same as in other countries, so one standard structure will work for many companies. Of course, the problem is the language.

As with most business communication in Japan, a Japanese language cover letter will need to use keigo (highly formal Japanese) , as well as a variety of standard business writing phrases. This step-by-step guide includes examples and tips that should help you deal with both!

Assuming you are actually writing an email, rather than a letter, you’ll start with the subject. Something like:

採用応募について [OO] Responding to Job Opening [Full Name]

The body of the email will start with the usual recipient name, greeting, and self-introduction.

When addressing the recipient, you will need a couple of added elements. You will start with the company name, then the recipient, and their title. For example:

株式会社ヒューマンリソシア Human Resocia Co., Ltd.
人事部長　鈴木太郎様 Head of Human Resources Suzuki Taro
If you do not know who exactly will be reading the email, you can use: 採用ご担当様 Dear Hiring Manager (instead of the name) However, do try to figure out the name of the person you will be talking to, as a matter of politeness.

Introducing Yourself

You will start the main section with a simple introduction. Do not worry about an extensive list of skills or experience, as that’s what your resume is for. Focus on your name, nationality, and a simple job title. Again, In Japanese you will be using keigo, so research those terms a bit to make sure you are familiar. Then, you will explain the reason you are contacting the reader: the job you are interested in taking, and why.

Here are some phrases to help you.

初めてメール致します。 I am happy to meet you.
XXで貴社の募集広告を拝見し、応募いたしました.— I saw the job advertisement you placed in XX, and would like to apply.
OOとして御社に勤務したいと考えております。 I would like to work for your company as OO (name of position).
It is also good to express an interest in talking face to face, which is important in Japanese companies. ぜひ一度、お話を伺える機会をいただければ幸いです。 I would be grateful for an opportunity to discuss this with you directly.

Reasons for Wanting to Leave Current Position

The second paragraph is your chance to head off any questions about why you’re changing jobs (something that is still viewed with some suspicion in Japan at times). You will, of course, want to remain positive. Do not offer any criticisms of your current employer or complain about conditions, because this may create an impression of you as a difficult employee. Describe your reasons in terms of what you can offer to the new employer, and what you feel you will gain from them.

現在の○○の経験を活かし、さらに規模の大きいプロジェクトを担当したいと考えたためです。 I would like to bring my experience as OO (current job title) to your company, and would love an opportunity to be put in charge of larger scale projects.
私は現在〇〇の仕事に就いており、貴社が募集されているXXの仕事にも、経験やスキルで必ずお役に立てるものと存じます。 I believe my experience and skill as OO (current job) could be of great use in the position XX that your company is hoping to fill.

The below polite closings are useful for all kinds of business emails. Feel free to use them as-is, and use a standard business signature (name, contact information, etc.) to end your email.

お忙しい所恐縮ですが、よろしくお願い申し上げます。 I apologize for interrupting your busy schedule, and look forward to further communication.

Using the above, you should have a basis for applying for a job in Japan. Of course, you will still need some help with the language when writing in Japanese, and it is always a good idea to have a native speaker check your grammar and language. Good luck with your job search!

job application

SAMPLE COVER LETTERS for VISA APPLICATION: Korea, Schengen, Australia

By continuing to read this article, you agree to double check with the authorities or other concerned entities for the latest updates.

Employment certificate, financial documents, and income tax return (ITR) are the staples of most visa applications. But there is one document that is usually overlooked — the cover letter.

A cover letter isn’t always a requirement when applying for a visa. However, it’s something that we often recommend to add to your pile of documents, especially if there is no interview and you have some explaining to do.

You see, sometimes, things don’t always fit the mold perfectly. There are cases wherein you can’t provide the exact document needed, but you have a very good alternative. Or maybe you just can’t provide something at all, but you have a perfectly valid reason. Or perhaps you’re traveling with a group or for a special purpose. These instances could probably benefit from a well-crafted explanation to give the visa officer a clearer picture of your situation.

When I apply for a visa, I usually submit a cover letter regardless of whether or not it’s one of the requirements. I always want to give a summary of my application and clarify some aspects that may be prone to misinterpretation.

WHAT'S COVERED IN THIS GUIDE?

What should be in a cover letter?

For me, a good cover letter must be able to provide the following:

A short introduction about yourself.
Your travel dates and the purpose of your trip
If traveling with a group: your companions and your relationship with them
If sponsored: your sponsor’s name, your relationship with them, and the reason why they are willing to sponsor you
If you’re missing some requirements: the reason why you won’t be able to provide them and the alternatives you are submitting instead
If applying for a double entry or multiple entry visa: the reason why you need to be allowed more than one entry
A quick rundown of the destinations you will be visiting
A quick summary of your travel history (if any), highlighting that you have NEVER violated visa rules in the past
A promise to return to your home country in time

Looks like a lot, huh? But here’s the thing: According to a couple of friends who used to work as visa officers at strict embassies, they usually had very little time to assess each application. Hence, if you’re going to make a cover letter, go straight to the point . One page should be enough. The key is being concise — finding the balance between giving enough information and keeping it short and sweet.

Here are some samples. I intentionally used complicated situations to give you an idea how I usually explain them. If they don’t apply to you, feel free to modify these to match your case. Please use this only as a model for your own cover letter. Please do not copy-paste the whole thing without adjustments.

Sample Cover Letter for Australian Visa (Online Application)

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Sample Cover Letter for Schengen Visa

✅ DOWNLOAD THIS HERE!

Sample Cover Letter for Korean Visa

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where to attach cover letter for Australia Visa application?

In my case, I uploaded it under Evidence of Planned Tourism Activities > Others.

Hello, I will be applying for a Japan visa and will submit a cover letter din. I have a few questions:

If I am traveling with friends pero we will be submitting individual applications, do I need to include that in the cover letter na I am with them on this trip?
Do you need to submit all your savings account o kahit isa nalang?
Plan ko rin sana (dahil nabasa ko sa ibang posts nyo hehe) na payroll and savings account ipasa, pero kung nililipat ko rin naman yung laman ng payroll sa savings, need ko pa ba isubmit yung payroll account?
Sa ibang Japan visa application na napanuod ko, nagsusubmit sila ng bank certificate at bank statement. Do I need to do that?
If yes, need ko ba explain sa cover letter ko na tinatransfer ko sa digital bank muna yung pera saka ko tinatransfer sa savings account? (kasi baka makita, if may bank statement, na nanggaling sa ganitong account yung pumasok na pera)

sorry habang nagtatype ako nadadagdagan questions ko haha. sana masagot parin. Thank you sa travel guides. Super helpful. :)

This is for Japan ha.

1. You may indicate your companions. Ako I prefer na imention sila to show na travel with friends talaga.

2. OK lang kahit isa lang kung sa tingin mo strong enough ung account na yun. Pwede ring madami if feeling mo di enough ung isa lang.

3. Naeempty ba ung payroll account when u transfer?

4. Bank cert lang naman ang need ng Japan so kahit walang statement, ok lang.

5. If hindi ka magsusubmit ng statement, di na need iexplain kasi hindi lalabas. :)

I plan to visit Canada and have started my visa application. I selected visit friend for purpose instead of tourism as I would like to be fully honest with my application. My very purpose is to be with my boyfriend and meet his family and friends. Touring comes as a bonus. Would it be fine to add captions or narrations on the pdf document together with our pictures as proof? I also have our hotel and tour bookings and his boarding passes on the two times that he has visited me here in PH. This is the Proof of Relationship section on the application visa.

Hello. Any recommendations for Schengen visa assistance agencies?

Try Gazelle Travel and Tours around Ortigas or Constellation Travel in Makati.

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Japan Visa without ITR — Tips on How I Successfully Did It!

Japan has relaxed its Japan visa requirements for Philippine passport holders in recent years. So, it’s easier to obtain a Japan tourist visa now. However, some Filipino freelancers and digital nomads are often faced with the dreaded Income Tax Return (ITR) requirement. If you are applying for a Japan visa without ITR, you’ve come to the right place — I’ve compiled a few tips on how you can still apply for a Japan visa with no ITR.

Side note: Want to obtain an ITR as a freelancer to avoid visa requirement issues in the future? You may read my freelancer BIR registration guide .

My Japan visa without ITR tips

Tip #1: write your japan visa cover letter.

I always make it a habit to submit a cover letter, especially if I lack some requirements. I did this for my South Korea visa , Poland Schengen visa , and my Japan visa .

A letter of explanation can elaborate more on why you are applying for a Japan visa without ITR. It will also help convince the embassy that you only intend to travel on the specified vacation dates. Write everything with all honesty. And, do not attempt to falsify any information.

My sample letter of explanation no ITR Japan visa

[Date of Application]

Embassy of Japan in the Philippines 2627 Roxas Boulevard, Pasay City, 1300

Dear Sir / Madam:

I am writing this letter to show my intent to travel to Japan, and explain why I am unable to provide an Income Tax Return (ITR) as part of my Japan visa requirements.

I understand that an ITR is one of the proofs that I have strong social and economic ties to the Philippines, and that I will return to my home country on the specified return date. However, I cannot submit an ITR for my Japan visa application at the moment because… [state your reasons]

Furthermore, you can see from my passport that I am a traveler since [year] . I have already been to… [state the destinations you’ve traveled to before, including the travel dates and who you were with]

I have heard and read a lot of beautiful things about Japan, and I would love to see and experience them myself… [explain why you are interested to travel to Japan]

You may read the details of my previous travels both local and abroad on my travel blog… [put URLs of blogs or publications for your published works if you have]

Thank you and hoping for your kind consideration.

[Complete name with signature]

Tip #2: Gather all the other Japan visa requirements

Check your visa type and gather the respective Japan visa requirements. Then, fill out the Japan visa application form. Please refer to Steps 1 and 2 of my Japan visa guide for Filipinos .

Tip #3: Attach supporting documents

Aside from your cover letter, you can also attach some other documents to support your Japan visa without ITR. These supporting documents will show proof of your financial and travel capacity. Some supporting documents include confirmed booking of flights and hotels , and an employment certificate .

Credit card statements , and proofs of owned assets may also serve as supporting documents. You may also want to refer to my tips on how to increase your chances of visa approval .

Tip #4: Apply via an accredited travel agency only

Submit your Japan visa requirements to an accredited Japan visa travel agency . I applied via RELI Tours & Travel in SM Megamall, and I would say that my Japan tourist visa was processed smoothly.

Tip #5: Follow my Japan visa guide for Filipinos

All your Japan visa requirements ready? Please follow my comprehensive Japan visa guide for Filipinos . It also has frequently asked questions to address common Japan visa application concerns.

Best of luck in your Japan visa application! Let us know if you were successful, too. Hit us up on Facebook , Instagram , Twitter , and YouTube .

Now preparing for your Japan trip? Read more of our Japan guides:

Suica Card Guide
Welcome Suica Guide
Japan SIM Card or Pocket WiFi Guide
Japanese Food Guide
Japan Spring Itinerary

Disclaimer: I am not a Japan visa expert. While I got my Japan tourist visa without ITR back then, I cannot guarantee the same outcome for you. I still encourage you to complete the Japan visa requirements to avoid complications. You may also contact the Embassy of Japan in the Philippines for your personal questions and concerns. This article was originally published in Aug 2019 and had been updated for accuracy and freshness of information.

How I Wrote my Letter of Explanation Japan Tourist Visa

How I Wrote My Letter of Explanation for Japan Tourist Visa

Japan Letter of Explanation

A lot of people are interested to go to Japan because of the cheap flights being offered by some local airlines here in the Philippines. I received a lot of inquiries on Getting A Japan Tourist Visa in the Philippines without Income Tax Return especially on how I wrote my letter of explanation. Now, here’s a screenshot of the draft I wrote last year.

This letter I wrote was the second time I applied for a visa which the intention is to get a multiple entry visa. I wasn’t granted for the multiple entry, but I am still happy that they granted me a single-entry tourist visa.

Greet them in Japanese

Be Honest and Clear with your Intentions in traveling to Japan

I think one reason why I wasn’t granted a multiple entry visa is because I don’t have any proof of employment as what I have mentioned in my letter, I quit my job and do volunteer work. What’s important is Embassy of Japan granted me a tourist visa to get in Japan the second time around on the same year.

Related Article: Photos: Autumn in Japan 2015

To get that Japan tourist visa, you have to show that in your bank certificate, you have enough money to travel in Japan. Although it is expensive, I was able to get around on a low budget. Aside from bank certificate, I also submitted the original copy of Stock Investment Certification.

Related Article: My Travel Summary in 2015

Write the letter of explanation by hand

To make it more authentic, I wrote my letter of explanation by hand.

Everyone has its own explanation of getting a visa. I am just sharing you here how I wrote mine and hope this will give you an idea. Why do you love to go to Japan?

How to Request Stock Certificate from COL Financial Philippines for Visa Application?

Please check out this article –> How to Request Stock Certificate from COL Financial Philippines for Visa Application?

New Update: I got my Japan Multiple Entry Visa (2019 Guide)

You can check out this article now: How to Get a Japan Visa Multiple Entry Without Income Tax Return?

More from my site

How to Get Japan Visa Multiple Entry Without Income Tax Return (2019 Guide)

222 thoughts on “ How I Wrote my Letter of Explanation Japan Tourist Visa ”

Hi Miss Roxanne, I am planning to visit Japan early jan or feb next year. I dont have an ITR for this year as I shifted from being in a Corporate employee to a freelancer. I have a bank account as well. My question is, is there any estimated money on my bank like 30k or 50k for only 7days visit? I just wanted to have this trip as a birthday gift for myself. I’ve to China, Malaysia, Vietnam, HongKong and Cambodia but that was way way over 3 years ago. Will travel documents suffice as an alternative with my old passport stamps since I’ve lost my old passport. Hope to hear from you soon.

At least 50k, the more money, the better.

Hi ma’am roxane. Tanong lang maam, kelangan parin ba ng explanation of letter japan tourist visa? Kahit my business permit ka, itr, dti, bank statement? Kasi plan ko this week pasa ng documents ko.

Saka maam, bago yung passport ko kc nawala yund old passport ko. Makikita ba ang travelled history ko since 2003, and last travelled ko is 2009.

Hindi makikita. If you like just write a letter of explanation that you travelled to those countries.

Ok maam. Maraming salamat maam.

Hello po Miss Roxanne! Plan kasi naman mag asawa na mag trip ng Japan pag uwi nya OFW kasi sya kasama ang baby namin as a gift sa baby namin sa 1st birthday nya. We only have one bank account nakapangalan po sa akin, okay lang po ba yon na nakapangalan sa akin? May Visa credit card sya pwede ba yon ang ipakita nya at ang CEO nya at bank certificate ko po? Gagawa nalang po kami ng letter na wala kaming ITR kasi OFW sya at ako naman wala po akong work.

Yes po. Just complete all the documents that you can afford Japan trip.

Need po ba talaga na naka passbook ang bank account mo o ok lang po kahit ATM lang po?

Submit a bank certificate po as mentioned. ATM Lang po saken.

Okay po thank you po Miss Roxanne!

Hello po Miss Roxanne! Ang husband ko lang po ba ang kelangan magpasa ng mga requirements sya naman ang mag sho-shoulder expenses namin.

You need to apply at the same time para makita Nila you applied as a couple. Sulat ka na rin ng letter na husband mo mag shoulder lahat expenses.

May mini business po ako sari-sari store may business permit po ako peru d pa po registered sa BIR. Ok lang po ang ipakita ko na business permit na galing lang po sa City Hall?

Pwede naman

hello parang off topic tong sakin tatanong q lng sana kung ok lng ba na hand written lng yung letter of invitation as in naka separate sa ibang bondpaper wla don sa parang official na form tapos fience pa nka sulat sa invitation peru nakasal na kami nung nagbakasyon yung girlfriend ko..bibisitahin q sana yung asawa q sa japan bakasyon na din,anyway may japan visa na ako planu kac namin mag tourist nlng ako hindi q gagamitin yung invitation nya? bka kac matanong sa immigration officer bka ma offload pa dahil dyan hihingi lng ng advice..thank you

Hi Ms. Roxanne! I am planning to get a visa on january, but the problem is walang telephone yung company na pinagttrabahuhan ko ngayon, small outsourcing company lang kasi kami. Do you have any advice for me kung anong pwede kong gawin about this? Thank you.

How about Skype?

Yes Ms. Roxanne may skype yung manager namin dito sa office. Pwede ba yon?

Skype and personal number please include it.

Good day Ms. Roxanne, If senior citizen po ba tapos walang ITR, kailangan pa ba ng letter of explanation? And kung need ng supporting documents, what type? Isasama ko po kasi lola ko e bank certificate lang meron siya. Thank you.

Yes also explain it na it’s you who will shoulder all the expenses. If you are working then show all your assets: bank accounts, properties, certificate of employment, investments

Good day Miss ROxanne,

HI, i already went to Japan last May 2017. In my single entry visa, i have a guarantor for my bank certificate.Now, I am planning to apply for a multiple visa, but on my own account. Is there a possibility that it will be approved even the bank certificate was different from the first one that i passed for the single entry visa before? Would it will have effect on my multiple visa application?

Arigatou Gozaimasu. 🙂

Pray for it. Kung Di ka ma grant multiple entry, single entry, at least not bad. Go for it.

Hi.. I have US Visa. I heard dont need anymore a tourist visa to Japan? Any idea if that’s accurate?

No need visa for you. You have 90 days in Japan which is really awesome.

Thanks Roxanne. Really appreciate it.

Will there be some form to fill out (just like how Taiwan do it) it will just present the US Visa to Japan immigration upon entry?

I think none.

Hi is this true po? Kasi we are planning to apply for a Japan visa.

Yes, this is true po.

Hello…. Ive read some bloggers about kung paano sila mag process ng visa. Ask ko lng po….ano po ung mas maganda??? Okay lng ba na ako nlng mismo ang mag fafile ng visa to japan embassy or kailangan ko tlaga mag travel agency???

Accredited travel agency po

Hello Roxanne. Im from Leyte, Philippines. Pupunta kami ng family ko consisting of my husband and 2 daughter (11yrs. & 1 yr. old) sa Japan this coming Feb. 2018 to visit a friend. Nakabili kasi kami ng promo tickets tsaka 4days lang kami dun. Sa tingin mo po, ok napo ba yung 150k para sa bank certificate for the 4 of us? Although meron nman kaming titirhan dun kasi ng-offer din yung bestfriend ko na dun tumira sa kanila pero ayoko rin naman cyang kulitin cya sa mga requirements na kelangan din nyang isubmit. At tsaka kelangan din ng Explanation letter about the relationship with the applicant, ako ba ang mgpo-provide nun or yung bestfriend ko? Sorry talaga pero andami palang requirement ng Japan Visa hindi gaya ng S.Korea. Thank you.

Ikaw mag susulat ng letter of explanation

Hello Miss Rox. Natuloy nga pala kami sa Japan ng family ko. But instead na Visit A Friend yung visa namin, Tourist with no guarantor nalang ang inapply namin para walang hassle sa friend ko. Nagbook ako ng hotel with free cancellation then yung itinerary ko Tokyo lang talaga tapos nung na-approve na yung VISA namin agad ko din kinancel yung hotel booking namin then dun kami sa bahay ng friend ko nagstay. Hiningan ako ng japan embassy sa airport ng itinerary namin kaso hindi ako nakadala ng print-out so sinabi ko nalang na Tokyo lang kami, so okey nman din ang lahat. Salamat.

Oh good. I have a cousin in Osaka but I applied as tourist with no guarantor. You did a great job. 😊

Did the Philippine immigration ask you if you know anyone in Japan?

Hi Ms. Rox! I have a question regarding may documents. Kasi I just got married last January and may Bank account and passport(which i got last december 2016 lang) is still maiden name pa din kaya yung plane ticket ko maiden name ko din ginamit ko kasi yun yung sa passport. But yung ITR na makukuha ko dito sa office yung married name ko na ang nakalagay kakahire ko lang kasi this March so married name ko na ginamit ko.. Tpos yung marriage contract naman 6months after pa pwede kumuha kaya halos kakakuha ko lang din.. Magkakaissue kaya about dun? or need ko na lang gumawa ng letter to explain tapos attached ko na din yung marriage contract?

Thank you so much. 🙂

Yeah write letter of explanation and any proof you got married or maybe wedding photos.

Hi Ms Rox! I have a follow up question, My idea ka ba kung anong name dapat ang ilgay ko sa pag fill up ng Visa Application, is it may maiden name or my married name na? i am still using my maiden name sa passport at sa ticket na binili ko.. Thank you 🙂

No idea but bring your marriage certificate and use the maiden name I guess

hi! nakapag travel na ako sa japan last 2015 yung nanay ko nagwork dun ininvite ako pero andito na sya ngayon plano naming bumalik dun ngayong April do I need to write a letter if I` m going back there with my mom and my daughter?

If you have enough finances and job dito sa Pilipinas you’ll be fine to apply.

hi roxanne! when you were granted a multiple entry visa, did you perhaps bought JR Pass as well? is multiple entry visa with temporary status accepted that time? i was searching the net and one JR Pass seller mentioned that multiple entry visa holders cannot use JR Pass… thank you!

I wasn’t granted a multiple entry visa and I never bought JR pass po.

Hi Roxy, good read! I was reading other blog’s and said to check “ROX” letter for Japan’s Visa with NO ITR. Upon seeing the Roxanne M. Tamayo, I was wondering if this is the same person I have hiked with in Mt. Batulao years ago. 🙂 🙂 🙂

I’ve never been to Mt. Batulao po 😂😂😂

“Oh the places you’ll go.” – Dr. Seuss

Helo poh maam..ASK Lng poh maam ung guarantee letter na ipinadala sa akin ng tita ko na confuse poh kc ako kc sabi niya ang reason daw naelgay ko ay baby sitter..saan poh don elalagay?

Oh is that for work? Patay ka nyan. Dapat iinvite ka as relative. Di Dapat imention baby sitter.

Good day po mag ask lang po ok lang po ba if magpresent kami parehas ng guarantor q ng bank certificate kasi maliit lng ung pera ng guarantor q sa bank acct. nia?

That I don’t know. If your guarantor has small money sa bank account Nya, then it’s not convincing to be your guarantor.

How much po ba ang dapt ng laman sa banko ng guarantor q if need namen ng 90days kaht mga 30-50lapad pwede na po ba un..?

I have no idea po. The embassy of Japan will ask,for other,documents anyway.

Dapt po ba ung schedule of stay specif cia.. eh pano po kung ung guarantor q may work sympre ndi nmn po kami lagi lagi makakaalis.. then. Mas ok po ba kung may ticket na kami back en port kasi sv nila mas ok daw bumili kaya nag buy na kami ng ticket.. thank u

hi po,ask ko lang kung naaproved visa nyo kahit maliit ang pera ng guarantor nyo sa bank account nya? thanks po sa sagot nyo😊

Hi Roxanne, I have money in my bank, an itr, but i just recently resigned from my job. but sa application for visa, meron duon name of employer. but since i am not employed in that company anymore, do i need to submit a letter to explain why i want to travel to Japan?

Yes you need to write a letter.

H, 3 times na ko nagapply for tourist visa with conplete documents. My husband is japanese but separated. Its that my surname matters? Thanks

Your complete documents matter.

hi, I went to Japan with my Mom 3 years ago with my brother who is married to a Japanese as our guarantor…this time I am applying for a MULTIPLE VISA, as a tourist with no guarantor, Currently working in a BPO company, I have my bank certificate, COE & ITR already. Do you think I need to tell them that I will be visiting my brother and his family in the Letter of explanation ?. or better not to talk about it if not asked?

Hi Jojo! Actually, if depends on you. I went to Japan twice solo trip and only applied tourist visa with no guarantor although I have a cousin in Osaka.

Thanks, I’ve already forwarded my application to the agency last Saturday (04/07/18), and I think the result will come out anytime this week… hoping I could get Multiple then…

Balitaan mo ako. I’m planning to apply multiple entry as well.

I was granted single entry visa, not bad then. At least di ako na denied. We really can’t tell when they are giving Multiple or just a Single entry visa.

Wow Jojo! congrats! 😀

Thanks Rox! Mata ne!!

Good day gusto q sana malaman po pag nag apply ka po ba ng 90days sila pa din ba mag dedecide kung ilang araw tlga ang ibbigay sayo…thank you

Try mo Lang mag apply, Di ko Kasi alam usually 15 days ako.

Ok thank you and may isa p qng question what na denied ilang months pwede mag reapply?? Tas mern kasi qng nabasa na blog pag nadenied pwede ba mag reappeal? Thank you

Hi! ask ko lang if I could give a reason na my husband which happens to be a japan citizen is still in japan fixing stuff if I could visit him there kaya I am applying for a multiple visa?? I am employed here in PH, no worries about the financial requirements. Hope you could help me with this kind of matter.

Just apply for single entry visa first coz that will be the initial to give you. if they will give you multiple entry visa, then you’re lucky.

Hello po pwedi pubang magtanong kase kinukuha po ako ng bf ko papuntang japan ano puba ung mas mabilis kung fiancee or tourist and pano pu sya gagawa ng valid reason para ma granted po ung visa ko

Hi, better try ka muna tourist visa. Di ko kasi alam about Fiancee visa po. But better talaga visit ka muna Japan as a tourist.

Hi po.. do you format of explanation later of no baptismal certificate (late registered po kasi eh)

Hello! Sorry for the late reply. Just explain that you have no baptismal certificate. How is it going? Did you apply na ba?

Hello ms. Roxan ask ko lng kung ano pwd e reason out pag wala ITR,im a insurance agent..and it happen po n may company drives for 5days po ung insurance na pinagtratrabahuan ko, as agent lng po ako don pero kasama ako sa drives ..the problem is i dont have ITR kasi di pa ko nkapag file last year ng ITR ko…

Just say you are an insurance agent and you haven’t filed for tax payment although you will have plans in the future to have one.

good day Ms.Roxanne Ask q lang.planning to apply japan visa with my son , i’m self employed with DTI and Business permit but no ITR it’s a home base travel and tours. My sister will shouldered our fare because it’s a treat for her 50th birthday! Is it okay ung may Guarantor na lang gamitin q? I can provide my bank certificate only ITR lang wala aq.

Hi Jocelyn,

You can submit your DTI and business permit, it’s a good proof that you can travel. And also show your bank certificate. If you don’t have ITR, just write an explanation that you don’t have one but you are planning to get one. 🙂 Good luck sa Japan. You’ll get it.

Hindi po ba required ang COE? I am currently employed but I plan to resign in June and work as a freelancer.

Saken naman I don’t have COE. You can submit COE if you are still employed while applying for a visa.

Hi! My mom, dad, and sister are traveling to Japan next month. Mag a-apply pa lang kami ng visa within this week. I jus twant to clarify lang kung ano kailangang requirements. Ang mom ko mag sho-shoulder ng expenses. She’s a retired government employee and senior citizen na. My dad no longer works din kasi senior na rin so pahinga na sya. My sister is employed but di na sya mag su-submit ng cert of employment and ITR since our mom will shoulder all the expenses. Ako naman unemployed. Ano po ba ang kailangan pa na papers as supporting documents? Wala ITR mom namin dince retired na sya. Susulat po ba kami ng letterof explanation na mom ko mag sho-shoulder ng expenses? Thank you po.

Yes you need to write a letter of explanation that your mom will shoulder the expenses. Ang tanong, how much money your mom has in her bank account? Make sure for 3-5 people, the money in the bank account will convince the embassy that your mom can shoulder everything.

Inviting again my daughter kc nadeny visa nya for student visa and okanning to invite her again and try to apply again to study in college school kailngan b indicate na na denay cy dati for student visa

Hi po. Wala po ako masyadong idea sa student visa po. Sorry talaga.

Hi… me and my partner, we are not married are applying for a single entry visa for japan, we are travelling with a group of friends 6 from the other family, then kme ng partner ko, with our 7 year old daughter and 71 year old mother, to celebrate our birthdays , October celebrants kase kame. Ang travel namin is Nov 17- 25, 2019. We have plane tickets already and book and paid na rin ang 2ng hotel namin sa aming 8 day stay in japan. The problem lies with my partner, he is a freelance musician, no itr and has a record of overtaying with Japan 1990 to 2000. He voluntarily surrendered on April 2000 , thus he was able to come back to the Philipines, year 2000, he never came back to Japan ever since. We made an explanation letter regarding his no ITR, he has enough money on his bank, kay a meron syang bank cert on his own, meron syang BIR registration as freelance mucisian registerd only this year, and meron syang official receipt under his name, so ngayon end year pa lang sya mag fifile para magka ITR. Ang kinakabahan kme yung sa overstaying nya ng 10 years sa Japan 19 years ago. We ere advised by Reli Tours to submit another letter explanation with apology on the circumstances surrounding the said overstaying 19 years ago, and say na nag voluntary surrender sya. Since 2000, may mga short stay travel na sya, and sa passport nya , ay may tatak na ng dubai atBali Indonesia last year travel nya. Ano pa mam kaya ang magandang gawin or I submit ? sa tingin nyo po ba may chances na ma approve ang single entry visa application nya? may mga alam po ba kayo na similar ang kalagayan nya at na approve? samat ng marami.

Show all the documents that he is a tax-registered musician and be honest about your intention of visiting Japan and his single entry visa.

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Hi po. May Chance po ba ma Approved ang Visa kung 3 Months pa langpo ang Business? Pero May Business Permit, DTI ,Certificate of Registration, Bank Certificate and Bank Statement in 10days as Tourist in France? Solo Traveler po.