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How to share a powerpoint presentation using Cisco Webex

Many of us have had to turn to running meetings virtually in recent weeks, which can be a daunting task if you are not familiar with using virtual meeting software.

Here is a quick guide on how to share a Powerpoint presentation using Webex during a virtual meeting.

Log into your Webex account, create your meeting invite and join your meeting.

Once your meeting is set up, simply click on the share screen button (below) in Webex.

This will open a pop-up screen (below) where you can select how you wish to share your presentation. In this case either via desktop or using Powerpoint directly.

This will automatically broadcast the app or desktop view you chose to share. A small orange Webex strip will be visible at the top of the screen to remind you that you are broadcasting (below).

If you hover over this strip you will find more options (including the ability to annotate your slides and use a group chat).

The large orange button is to stop broadcasting.

Sharing a Powerpoint presentation with Participoll using Webex

If you are running an interactive PowerPoint presentation with ParticiPoll, all the polling/interactive functions within your Powerpoint will function normally (below).

The audience can continue to use their mobile devices to participate with polling etc. as normal.

When sharing a Powerpoint presentation with Participoll in Webex remember the screen share feature (either desktop or via the Powerpoint app) is what you need to use to share your presentation, all ParticiPoll functionality remains the same.

Remember to test your slides before your meeting to ensure everything is working before you go live!

If you have any questions or wish to share your experiences we’d love to hear from you!

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How to Share PowerPoint on Webex

Webex is a popular web conferencing and online meeting platform used by many businesses and organizations. It allows real-time collaboration by sharing screens, files, whiteboards, and more. One common use case is sharing PowerPoint presentations during online meetings and webinars on Webex.

This comprehensive guide will teach you how to properly share a PowerPoint presentation on Webex to deliver seamless and impactful presentations.

Prerequisites

Before you share your PowerPoint deck on Webex, ensure that you have the following:

• A Webex account
• The Webex Meetings desktop app installed on your computer
• The PowerPoint presentation file stored on your local drive
• A stable internet connection

If you plan to share a PowerPoint with heavy multimedia, animation, or large file size, use the desktop sharing feature instead of file sharing to avoid issues.

Share Entire Screen

The easiest way to share a PowerPoint on Webex is to share your entire screen. Here are the steps:

• Open the PowerPoint file on your computer
• Launch the Webex desktop app and start or join the meeting
• Click Share Screen at the bottom
• Select the screen showing the PowerPoint slides
• Click Share

Your entire screen will now be shared with meeting participants, allowing you to naturally present the PowerPoint slides.

Share PowerPoint Application

Alternatively, you can share just the PowerPoint application instead of the full screen:

• Open the PowerPoint file
• Start or join the Webex meeting
• Click Share > Application > Select PowerPoint from the list

This shares only the PowerPoint window. If you have speaker notes or other content open, participants won’t see them.

Share PowerPoint File

You can also directly share the PowerPoint file instead of the full screen or application window:

• Join the Webex meeting
• Click Share Content > File > Browse Files
• Select the PowerPoint file and click Open

The file will open in Webex’s content viewer. You can then present using Webex’s slideshow tools.

Best Practices

Follow these best practices when sharing a PowerPoint on Webex:

• Open PowerPoint and Webex apps before the meeting starts
• Close other bandwidth-intensive apps during sharing
• Use application sharing if the presentation has heavy multimedia or animations
• Check sound levels if sharing a file with audio
• Use Webex annotation tools to highlight key points

Troubleshooting

If you face issues while sharing PowerPoint on Webex, try these troubleshooting tips:

• Optimize PowerPoint for minimum animation and transitions
• Split animations across multiple slides if needed
• Convert PowerPoint with multimedia into video format
• Use desktop sharing instead of file sharing
• Check internet connection stability at both ends

By mastering PowerPoint sharing on Webex, you can deliver impactful presentations and drive engagement during online sessions. Follow these tips for seamless presentations.

About The Author

Vegaslide staff, related posts.

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How to Share Content in Webex Meetings and Webinars

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Anyone in a meeting, as well as a presenter in a  webinar  or event, can share content. If you move an open window over the shared application, nobody can see it, but you can  show your camera video over the shared application .

Share your screen

When you share your screen, everyone sees what you can see on your screen. If you have a Word document or a PowerPoint slide, or even a website or chat window open, they’ll see it.

Share only a specific application

When you share a specific application, others can't see anything other than the shared application. For example, if you have your browser and PowerPoint open and you choose to share PowerPoint, they can't see the browser tabs you have open. But if you have several PowerPoint presentations open, you can switch between them and they'll still be shared. You can also edit slides as you share them.

To share your video over your content, see  Show your video over shared content in  Webex Meetings  and  Webex Webinars .

Share multiple applications

You can share multiple applications without having to stop what you're currently sharing.

To share an additional app while currently sharing, click  Share  and then select  Share Content .

Share video content

Sharing video  content  is slightly different from sharing any other type of content. That’s why Webex Meetings and Events has a sharing mode that’s optimized for video.

See what you're sharing

When you’re sharing content, you want to make sure you’re sharing only what you want and that everyone in the meeting can see it. When you share your screen or an application, check what everyone else sees by opening a window that shows you what you're sharing.

While sharing, go to the tab in the meeting control bar at the top of the screen and click the down arrow.

Share a file

Share a whiteboard.

Create a whiteboard  to visually share your ideas. Whiteboards shared during a meeting aren't automatically saved. Remember to save your whiteboard.

This is a Cisco product- for more information see https://cisco.com/go/webex

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How to Record and Share a Webex Presentation in Ten Easy Steps

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• Launch a browser, navigate to  umaryland.webex.com , then login to Webex using your UMBID and password, and DUO two-factor authentication.
• Find and click on the Start a Meeting button.
• Enable your microphone and camera and click, Start Meeting.
• If appropriate, launch PowerPoint and open your slide presentation.
• When ready, click the Recorder button on the bottom of your screen and begin your presentation.
• To display the PowerPoint, you must Open Powerpoint first, click the Share Content button (next to the Recorder button) and select PowerPoint.
• To stop sharing the presentation, move your pointer to the orange bar at the top of the screen wait for the tool bar to descend from the top of the screen. Select Stop Sharing.
• To Stop the Recording, click on the Recorder button again and select Stop Recording.
• To share your recording, return to the Webex Portal (umaryland.webex.com and select Recordings (on the left). Please be aware that your recording may not be immediately available. Lengthy recordings sometimes take up to 24 hours to finish “generating.”
• Locate your recording and either click the Download button to download a MP4 version of your video or click the Share button to email the recording to your selected recipients. 

If you have any problems recording or distributing your presentation, the Webex Video Tutorial site can help. Go to  https://help.webex.com/en-us/8bzter/Cisco-Webex-Meetings-Video-Tutorials .

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How to Share PowerPoint on Webex (Easy ways)

In the pursuit of sustained success, businesses harness essential tools, and Webex stands as a prime example. Irrespective of size, enterprises benefit from its seamless collaboration capabilities. Within this toolkit, presentations hold vital significance, enabling effective idea communication. This article sheds light on how to share PowerPoint on Webex effortlessly.

How to Share PowerPoint on Webex

Webex is a popular online meeting and collaboration platform that allows users to share their screen, audio, and video with others. One of the features that Webex offers is the ability to share PowerPoint presentations with the participants of a meeting.

In this section, we will show you how to share PowerPoint on Webex, how to use the slide show tools, and how to stop sharing your presentation when you are done.

Sharing PowerPoint on Webex

To share entire screen:.

Step 1: Start a meeting on Webex.

Step 2: Click on Share located at the bottom of the screen.

Step 3: Click on “Microsoft PowerPoint” in the Share Content window and click Share.

Step 4: Go back to PowerPoint and start the slide show. The whole screen will be shared with the meeting participants.

To Share a Portion of the Screen:

Step 1: In your PowerPoint, go to the Slide Show tab and click on “Set Up Slide” Show.

Step 2: Select “Browsed by an individual (window)” in the Show type section and click “OK”.

Step 3: Start the Slide Show.

Step 4: Start a meeting on Webex, and click on Share at the bottom.

Step 5: Go to the Advanced tab and choose “Portion of screen”.

Step 6: A dotted green border will appear on the screen. The portion of the screen within the border will be shared with the meeting participants. Adjust the border to cover the part of the presentation that you want to present, hiding the rest. Click “Share”.

Slide Show Tools

Once your presentation is loaded and displayed in the meeting, you will see a toolbar at the top of the screen with various slide show tools. You can use these tools to control and enhance your presentation, such as:

A - Annotation: This tool enables users to create, edit, and delete annotations on slides using various shapes, colors, and text, and assign privileges to other participants.

B - Show Thumbnail: The tool displays thumbnails for each slide, allowing navigation and displaying which slide is currently being viewed by participants, by clicking on the Show Thumbnail button.

C - Go to Previous or Next Slide: Slide tools enable navigation, display current and total slides, and can be accessed using left or right arrow buttons, keyboard arrow keys, or spacebar.

D - Zoom In and Zoom Out: Zooming and adjusting slides is possible using tools like plus or minus buttons or mouse scroll wheel, allowing for a better fit and viewing experience.

E - View Menu: This tool allows you to customize your presentation's viewing options, including thumbnail, slide rotation, synchronization with participants' view, or bringing all windows to the front.

Stop Sharing PowerPoint Presentations

To stop sharing your PowerPoint presentation on Webex, follow these steps:

Step 1: Go to the Webex meeting screen.

Step 2: Click on the Cross icon “X” at the bottom right of the screen. Alternatively, you can press the “ESC” key on your keyboard.

Step 3: Your screen sharing will end and you will return to the Webex interface.

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Step 3: Now that the installation is complete, you can begin using WPS Office.

Q1. How do I share a PowerPoint presentation without showing notes?

One possible way to share a PowerPoint presentation without showing notes in Zoom is to set up the slide show in a window instead of full screen. This will allow you to access other meeting features while sharing your presentation. Here are the steps to do so:

Step 1: Open the PowerPoint file you want to present.

Step 2: Click the Slide Show tab and then select Set Up Slide Show.

Step 3: Under Show type section, select “Browsed by an individual (window)” and then click “OK”.

Step 4: Start or join a Zoom meeting.

Step 5: In the meeting controls, select "Share Screen".

Step 6: In the “Share Screen” window, click on Advanced tab > Portion of the screen > Share.

Step 7: A green rectangular border will appear on the screen, anything inside the borders will be displayed to the Zoom meeting attendants.

Step 8: Return to PowerPoint and begin the slide show by selecting "Play from Start" or "Play from Current Slide" from the menu.

Step 9: Adjust the border according to your slides and what you need to display.

Q2. How do I make PowerPoint only show on one monitor?

To present a PowerPoint Presentation on a single monitor, follow these steps:

Step 1: Go to the Slide Show menu and uncheck the ‘Use Presenter View’ option in the Monitors sub-menu.

Step 2: Select ‘Set Up Slide Show’, then choose ‘Browsed by an individual (window)’ under Show type section and ‘Manually’ option from advanced slides.

Q3. Why can't I see the Presenter view in PowerPoint?

To activate Presenter View in PowerPoint go to the SlideShow tab and check the “Use Presenter View” box. This will enable you to use Presenter View when you play your slides in SlideShow mode.

Empower Your Collaborative Journey with Webex and WPS Office

This article explored the process of how to share PowerPoint on Webex, providing an effective platform for online collaboration. WPS has emerged as an excellent choice for creating presentations, offering both user-friendly features and creative flexibility. Beyond its ease of use, WPS Office is a free solution that not only simplifies presentation design but also facilitates convenient sharing, making it a versatile tool for various purposes. Download WPS Office now and enhance collaboration!

• 1. 3 Effective Ways to Share a Large PowerPoint File
• 2. How to Share PowerPoint Without Showing Notes (Step-By-Step)
• 3. How to Share PowerPoint on Zoom Without Showing Notes (In Easy Methods)
• 4. How to Share a PowerPoint Presentation on Zoom: A Step-by-Step Guide
• 5. 3 Easy Ways to Share a PowerPoint on Google Drive
• 6. How to Share PowerPoint On Teams without Showing Notes

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Take the snooze out of your PowerPoint presentations

The design of your slide show can be a snooze fest if you don’t incorporate strategies to make your presentation more visually appealing and the delivery of your talk more engaging. It is easy to create a poorly designed presentation. The following are mistakes that presenters often make:

• Information Overload : Too much information crammed onto slides.
• Lack of visual appeal : Generic templates, clip art, and low-quality graphics.
• Poor Design Choices : Inconsistent fonts, colors, and formatting, along with cluttered layouts
• Reading from Slides : Presenters who read directly from their slides instead of engaging with the audience contribute to the phenomenon of Death by PowerPoint. This approach fails to add value beyond what is already on the slide.
• Overuse of Bullet Points : Bullet points can be effective for organizing information, but overusing them leads to text-heavy slides that overwhelm audiences.
• Lack of Interaction : Presentations that lack opportunities for audience interaction or participation feel one-sided and impersonal.

Use the strategies below to enhance your next presentation and to save your audience from “Death by PowerPoint.”

• Use Visual Elements : Incorporate visuals such as images, icons, charts, and graphs to enhance understanding and add visual interest to your slides. Visuals can help break up text-heavy slides and make complex information more digestible. You can find images at Pixabay and Adobe Stock .
• Limit Bullet Points : While bullet points can be an effective way to organize information, avoid overcrowding slides with too many bullet points. Instead, use them sparingly to highlight key points or list items. Consider breaking up lists into multiple slides for better readability.
• Use White Space : Embrace white space in your slide design to create breathing room and improve readability. White space helps reduce visual clutter and directs attention to important elements on the slide. Don’t be afraid to leave areas of the slide blank to allow content to stand out.
• Emphasize Visual Hierarchy : Establish a clear visual hierarchy on each slide to guide your audience’s attention. Use font size, color, and formatting to differentiate between headings, subheadings, and body text. Ensure that important information stands out visually.
• Use Color Strategically : Strategically incorporate color to enhance visual appeal. Stick to a cohesive color palette and avoid using too many colors that may distract from the content. Use color to emphasize key elements or highlight important information.
• Embrace Slide Efficiency : Each slide should convey a single idea or concept, allowing for deeper engagement and understanding.
• Seek Feedback : Before finalizing your presentation, seek feedback from colleagues or peers on your slides’ visual design and readability. Their input can help identify areas for improvement and ensure that your presentation effectively communicates your message.
• Practice : Use PowerPoint’s Speaker Coach feature to practice your presentation.

By implementing these tips, you can create a more impactful presentation.

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