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[Updated 2023] 10 PPT Templates to Prepare a Dynamic Weekly Status Report

Mohit Sabharwal

Ever since remote work became the new normal, companies rely on weekly status reports rather than micromanagement. These reports are a sound break from the executives and CEOs asking for too many updates, and check-ins and virtual meetings that hamper productivity.

Nowadays, businesses favor easy-to-digest progress reports that provide relevant information on the work front and enhance internal status communication. The weekly status updates highlight the loopholes that require urgent attention. These reports with organized updates encourage fruitful interaction among the teammates to find the solution for them.

Moreover, this continuous flow of information intensifies schedule visibility to keep everyone in the team on the same page. It displays if the project is lagging or on time. These weekly information documents keep everyone on their toes and stimulate momentum and accountability.

Templates to Enable Productivity With Weekly Status Reporting

Status update reports facilitate the exchange of vital statistics and information between teams and, in some cases, the entire departments. Due to this, these progress data sheets cannot be just a set of statements on a piece of paper. 

Project reports comprise a concise idea of how the labor force is working and delivering across projects. They should be crisp, clean, and neat. Thus, we bring you professionally designed PowerPoint Templates to stay up to date when writing weekly status updates.

Incorporate these actionable PPT Templates to communicate effectively across the teams and showcase your work report.

Template 1:One-Page Weekly Status Report PPT Presentation

Employ this content-ready, professional one-pager design to impressively showcase your weekly report. Use this vibrant layout to specify the health of the weekly project with respect to its different aspects like budget resources, quantity, scope, etc. Furthermore a blend of pure charts, bar graphs, and gantt charts helps track the project progress, budget expenditure, and milestones achieved. This PPT Template is great at planning and tracking weekly tasks. Grab it now!

Download this template

Template 2: Employee Weekly Status Update Report Template

Provide an overview of your work status with this actionable PPT Slide. Mention the number of tasks completed or in progress using this professionally designed template. You can also add your picture to give it a personal touch. Incorporate this customizable slide and present your weekly report with confidence.

Template 3: Consulting Project Weekly Status Report

Share your consulting project’s weekly status report with this editable PPT Template. Suffice it with all the project essentials like project ID, project manager’s name, and a brief description. Then share weekly updates by sharing the under-budget, over-budget, and the on-budget performance report with this PPT Layout. Furthermore using a color-coded symbolization, update the current state of various aspects of this project as under progress, complete, or not started. Download it now!

Download this template 

Template 4: Weekly Status Showing Management Team

Present an effective work report using this professionally designed PPT Slide. Add project name, manager's name, deliverables, and key milestones with the help of this ready made template. You can share this customizable slide with your teammates, clients, and CEO to update them about the upcoming assignments as well.

Template 5: Weekly Progress Project Status Report

Use this simple yet innovative PowerPoint Template to outline a weekly status report of your tasks and responsibilities. Showcase the goals achieved in the previous week and highlight the to-do list for the coming week with this PPT Slide. Throw light on the issues, risks, and gaps associated with the projects while providing a status update on work to get the executive's attention using this template. Incorporate this PowerPoint Slide to discuss critical projects with your teammates.

Grab this template

Template 6: Reporting Template Covering Weekly Status Subject Activities

Keep an eye on your projects and mention every task in the weekly report using this PowerPoint Template. Use this creatively designed PPT Slide to showcase the timespan for each project that you finished. Share the schedule and deadlines for the coming week's assignments with this customizable PowerPoint Slide.

Template 7: Project Management Weekly Status Report Template

Write a professional and appropriate weekly status report with this ready-to-use PowerPoint Template. This slide lets you highlight the number of projects, tasks, assigned team members, and more. You can also display the milestones accomplished, in progress, or yet to start using this customizable template. Create a perfect looking progress report with your seniors and avoid any confusion or miscommunication regarding your work.

Template 8: Weekly Review of Task with Completion Status

List tasks and share the status of your work with your executives using this professionally designed PowerPoint Template. Highlight your priority activities and mention the number of hours required for each task in the slide. Provide your seniors with the relevant information on your work progress by incorporating this customizable template.

Template 9: Weekly Status Report Showing Updated Date and Description

Use this basic yet effective PowerPoint Template to provide an update on your work report. Incorporate all the critical details of the project in the slide to showcase the progress of the task. Share the deadline of the assignment and possible risks associated with it using this customizable PPT Slide.

Template 10: Weekly Status Report of the Sales Team Template

Keep tabs on the progression of your tasks and showcase the accomplished goals with this professionally designed template. Track your work status and update it from time to time using this customizable PPT Slide. Share this report with your teammates and keep everyone in the loop to focus on the breakthroughs. Incorporate this template and showcase the week's productivity.

Template 11: Weekly Project Status Report with Project Number

Give your manager a clear update on the level of your work for the week using this innovatively designed PPT Template. You can incorporate this slide to showcase a status report comprising essential information regarding the project, such as significant achievements, budget, risks, operations, deadlines, and more. Use this customizable PPT Template and send a well-curated weekly status report to your seniors.

Producing weekly reports has become necessary more than ever. They help engage the discussions, find the roadblocks, and highlight task progression. These status reports provide a clear picture to the managers across the departments, helping them stay on top of  the reminders and important notifications regarding the projects. They certainly help you plan the timelines of the assignments and roadmap to achieve the milestones.

SlideTeam's PowerPoint Templates are designed to help you create accurate work reports to share the progress, plan, and problems. Communicate efficiently and keep yourself and your team up-to-date with these customizable PPT Slides.

P.S: To create impeccable project status reports, access our all-encompassing guide featuring actionable PPT Templates here .

FAQs on Weekly Status Report

How to write a weekly status report.

Writing a weekly status report can be an effective way to keep your team, manager, or stakeholders informed about the progress of a project. Here are some tips on how to write an effective weekly status report:

• Start with a brief summary: This should include a high-level overview of your accomplishments, any challenges you faced, and any progress you made toward your goals.
• Include specific details:  Use bullet points to highlight important achievements, milestones, and deliverables. Provide specific metrics and data to demonstrate progress.
• Mention any roadblocks: This could include delays, issues with stakeholders or team members, or unexpected problems. Be sure to outline what you did to address these challenges and any next steps you plan to take.
• Focus on next steps: This should include any upcoming milestones or deliverables, as well as any meetings or deadlines you need to prepare for. Be sure to outline any challenges you anticipate and how you plan to tackle them.
• Keep it concise: Avoid lengthy descriptions or unnecessary details. Keep your language clear and easy to understand, and use bullet points or headings to break up large chunks of text.
• Consider your audience: If you are reporting to a manager, for example, you may want to include more high-level information and focus on strategic goals.

By following these tips, you can create an effective weekly status report that keeps your team or stakeholders informed and engaged in the progress of your work.

What should a weekly status report contain?

A weekly status report should typically contain the following information:

• Project Summary: Provide a brief summary of the project, including its purpose, objectives, and progress to date.
• Key Accomplishments: List the key achievements and deliverables completed during the past week, highlighting any significant progress made towards project milestones.
• Key Challenges: Identify any issues or obstacles that arose during the past week, and describe how they were addressed or are being addressed. Be specific about any roadblocks and what actions you are taking to resolve them.
• Plan for the Next Week: Outline your priorities and tasks for the upcoming week, including any upcoming deadlines, meetings, or milestones. Be sure to highlight any anticipated challenges and what steps you plan to take to overcome them.
• Metrics and Data: Include any relevant metrics or data that demonstrate progress, such as progress against key performance indicators or project timelines.
• Additional Information: If relevant, include any additional information, such as upcoming events or changes to project scope or timeline.

Remember to keep your report concise, clear, and focused on the most important information. This will help your stakeholders quickly and easily understand the project's status and progress.

How do you write a quarterly report?

Writing a quarterly report requires a different approach than writing a weekly or monthly report, as it covers a longer period of time and provides a more comprehensive overview of a project, team, or organization's progress. Here are some steps to follow when writing a quarterly report:

• Define the Purpose : This may include progress towards strategic goals, financial performance, operational metrics, and other key areas of focus.
• Gather Data: Collect relevant data and information from various sources, including project plans, financial statements, operational reports, and other sources. Ensure that the data is accurate, up-to-date, and relevant to the report's purpose.
• Organize Information: Organize the data and information into logical sections or categories, such as financial performance, operational metrics, strategic goals, and project updates.
• Provide Analysis: Provide meaningful analysis of the results, and identify areas where performance has exceeded or fallen short of expectations.
• Highlight Achievements: Highlight key achievements and successes, such as meeting or exceeding strategic goals, completing major projects, or launching new initiatives.
• Address Challenges: Describe any challenges or issues that arose during the quarter, and how they were addressed or are being addressed. Be specific about any roadblocks and what actions are being taken to resolve them.
• Include Recommendations: This may include adjusting strategic goals, launching new initiatives, or improving operational processes.
• Use Visuals : Use charts, graphs, and other visual aids to help convey the data and information in a clear and easy-to-understand format.

What is the purpose of a weekly status report?

The purpose of a weekly status report is to provide an update on the progress of a project, task, or team to relevant stakeholders, such as managers, clients, or team members. The report serves as a communication tool to ensure everyone is on the same page regarding the status of the work and to identify any issues or challenges that may be hindering progress.

The main goals of a weekly status report are:

• Accountability: To hold team members accountable for their assigned tasks and responsibilities and ensure that they are making progress towards the goals and objectives of the project.
• Transparency: To promote transparency by providing stakeholders with a clear understanding of the work being done, the progress made, and any issues or challenges faced.
• Collaboration: To facilitate collaboration by encouraging team members to share information and ideas, discuss challenges, and work together to find solutions.
• Planning: To help stakeholders plan for the upcoming week or weeks by providing them with insights into what has been accomplished, what is currently being worked on, and what is planned for the future.

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8 steps to write an effective project status report

Effective project status reports are the best way to keep your stakeholders aligned and in the loop during your project progress. These high-level updates proactively let your team know if a project is on track, at risk, or off track—so you can course correct if necessary to hit your deadlines every time. Learn how to create project status reports in a few easy steps, plus check out a template you can use right away.

It’s the end of the week and here you are again: having to dig through a variety of spreadsheets, emails, and tools to patch together an update of how your project is doing. 

Instead of manually assembling this information, use a project status report template to streamline this process for you. That way, you spend less time on unnecessary data gathering and more time on work that matters. 

Whether you’re gearing up for your first ever project status report or you’re looking for a better system than the one you currently use, this article will walk you through what a progress report is, how you can build one, and how to use project status reports to hit your project deadlines on time, every time. Here’s how.

What is a project status report?

Project status reports are timely updates on the progress of your projects. Written concisely, project reports offer high-level information about project progress, so team members get at-a-glance insight into what’s happening within the project. With a timely status report, you can ensure your entire project team and cross-functional stakeholders understand what’s on track, what’s blocked, and what’s coming next. 

Regularly sharing project status reports is important because they help you keep all project stakeholders in the loop and aligned on how your project is progressing. They answer the questions everyone has before team members even have a chance to ask them. They show and tell your team that you’re on track, making you (and everyone else) feel confident.

How often you share project status reports depends on your project’s timeline. Some projects benefit from weekly reporting, while others only need to be updated once a month. Schedule your project reports as frequently as is helpful for your stakeholders. These shouldn’t be reactive reports on things going poorly—rather, effective reports keep your team updated on the project’s progress, whether the project is on track, at risk, or off track.

The benefits of effective project reporting

Reporting isn’t just something you should do for the sake of doing it. Effective reporting has a variety of benefits. When you correctly report on project status, you effectively: 

Keep track of project health

The worst thing for a project is when you arrive at the end of the timeline and realize you were off track the whole time. No one likes being blindsided—and as the project manager, you’re empowered to make sure your team is aware of your project health at all times. 

Progress reports are a way to do that without too much manual work. Because these reports mix high-level summaries with some important metrics, everyone has a sense of the project's health. And if the project is off track? You can quickly and proactively fix it—so you still hit your project deadline on time and on budget.

Summarize project progress

Project status reports are not real-time reports. These reports are summaries of what happened during the past week, two weeks, or month of project work. They’re an opportunity for your stakeholders to stay informed on how well you’re sticking to the project plan . 

If you’re looking for tips on how to report on projects in real time, check out our article on universal reporting tools for every team . 

Reduce manual work

As the project manager, you already have enough on your plate. You don’t need to also spend hours every week or month grabbing data from different places. Project reporting tools make it easy to find all of this information in one place, and create a project status report with the click of a button. 

Share next steps and action items

Project status reports should go out to your project team, project sponsor, important stakeholders, and cross-functional team members. Because these are high-level reports, they’re appropriate for anyone who wants to stay informed about project progress. 

This is the optimal way to let everyone know what’s happening without getting into the details. If there are important project next steps or action items, share them here so everyone knows what to expect. 

Proactively identify blockers

If your project isn’t on track, your status report lets others know what the delay is and what you’re doing to resolve any blockers, allowing you to show off your proactive approach to getting things back to where they should be. Similar to the project risk management process , proactive status reporting helps you identify and overcome issues before they impact your project timeline.

Say goodbye to status meetings

The day of the status meeting is over. We now know these aren’t effective ways to spend your time. Unlike face-to-face meetings, project status reports are shared in a central tool that team members can check asynchronously when they want to. They can refer back to the information, or dig deeper into the project if necessary. Save your face-to-face meeting time for valuable meetings like brainstormings or all hands. 

Before you report: Combine reporting with effective project management

The biggest benefit of project status reporting is that it reduces your manual work, centralizes information, and makes it easy to keep everyone up to date. If your information is scattered across multiple tools, you can’t effectively use project reporting templates—you still need to manually open this Excel spreadsheet and that team email to gather your information. 

Instead, make sure you’re using project management software as your central source of truth. With project management software you:

Have a central source of truth so team members can see who’s doing what by when. 

Can easily visualize project information in a Gantt chart , Kanban board , calendar, or spreadsheet-style list view. 

Create status reports with the click of a button. 

Offer a place for team members who read the status report and want more details to look and find the information they need. 

Have access to additional project information, like your project plan, communication plan , project goals, milestones, deliverables , and more.

Naturally, we think Asana is a great option. Asana is a work management tool your entire team can use. Your cross-functional collaborators need a way to view past status reports. Your key stakeholders need a bird’s eye view of the entire program or project portfolio management progress. And your team members need a way to track individual work throughout the project lifecycle.

8 steps to write a great project status report

So, how do you go about doing project status reports? Be sure to create a clear structure you can use consistently for all future status reports. You should also make sure it matches with your project brief to keep your report on topic.

Follow this guide to understand what to include in your project status report, and watch as we put each step into practice with an example of an Employee Satisfaction project.

1. Build your report where work lives

Before you build your report, make sure you’re already tracking your work information in a project management tool. That way, you don’t have to manually grab information from a host of sources—instead, you can reduce manual work and create a report with a few clicks. 

Starting off with a project management tool makes it easy to capture dependencies and note upcoming tasks so you’re never blindsided about your project health.

2. Name your report

A great option is to simply use the project name for clarity. If you’re reporting on this project regularly, you should also include a date or timestamp.

Example project report title: February 2020 - Employee satisfaction initiative

3. Indicate project health

The project health is the current status of the project. Project health may change from report to report, especially if you run into blockers or unblock big project risks. Look for a project management tool that allows you to communicate the project’s status and whether or not it’s on track. One way to do this is to use a color coding system (green = on track, yellow = at risk, red = off track).

Example project health update: Project status is on track.

4. Quickly summarize the status report

Your project status report summary should be brief—about 2-3 sentences. The goal here is to give readers who may not have time to read the entire report a quick TL;DR of the most important facts. 

This is the first section of your report, so it’s the best place to: 

Include highlights

Flag major blockers

Note unexpected project risks

Example status report summary: Our survey results are in and being reviewed. At first glance, we’re seeing 80% employee satisfaction, up 3 points from the last survey. The Engagement Committee is working with the Executive team on what new engagement initiatives to implement in our key target areas, which include career growth and transparency.

5. Add a high-level overview of each key area

Depending on your project, your key areas may vary from report to report, or they may stay consistent. For example, in an Agile project that’s continuously improving, you’d likely use dynamic key areas that cover the things your team worked on during the last sprint. Alternatively, for an event planning project, there are a set number of key areas that you always want to touch on, like promotion, signups, and speakers. 

For each key area in the status report, add a few bullet points that give an update on progress, accomplishments, and upcoming work.

Example high-level overview of a key area: Survey results

70% of employees took the satisfaction survey.

Our overall satisfaction rating is 80%.

Only 57% of employees report having a clear path towards career advancement, down 5% since the last survey. 

41% of employees listed transparency as the number one improvement they’d like to see.

6. Add links to other documents or resources

While you shouldn’t include every little detail about how your project is going, some people will want to know more. For stakeholders who are looking for more in-depth information, provide links to documents or resources. This can include more specific project information, like links to specific project milestones , or the broader impacts of the project, like a reference to the business goals the project is contributing to.

Example: Include a link to the employee satisfaction survey , as well as to the larger company OKR around increasing employee engagement over the course of the fiscal year.

7. Flag any blockers the project has run into

All projects run into roadblocks. These can come in the form of project risks , unexpected increases to the budget , or delays that impact the project timeline . Keeping stakeholders in the loop when issues arise will help everyone adjust accordingly to stay on track. 

Example roadblock: The executive team wants to look at results before the engagement committee meets again, but won’t be able to do so for another three weeks. This will delay our overall project timeline.

8. Highlight next steps

These could include a list of next steps, kudos you want to give someone, or anything else you want to highlight.

Example: Thank you Sarah A. for sending out multiple communications to employees encouraging them to participate in the survey!

Template for creating your project status report

To quickly put everything you learned in the previous section to use, write your next project status report using this easy-to-fill-out template:

Report name:

Name your report. This can be as simple as the project name and the date of the report.

Project health:

Is the project on track, at risk, or delayed?

Include a short description of the most important takeaways from your project status report here. Keep in mind that busy stakeholders may only look at this section, so include any highlights or blockers the entire team needs to know about

Key area 1: High-level overview

Specific details about progress, accomplishments, and upcoming work.

Key area 2: High-level overview

Key area 3: High-level overview

Additional information and links: 

Link to relevant project details or higher-level project information that stakeholders might be curious about. This section is a chance for team members to dig deeper on specifics, or understand how the project initiative fits into your larger strategic goals . 

Are there any challenges you’re facing? How will you resolve them?

Additional notes or highlights:

Are there any additional things your team needs to know? What are the main next steps? 

Example project status report

While a how-to guide on writing project status reports is helpful, sometimes seeing a real-life example allows you to really see what your own update could look like, right? We thought you might agree, so here’s an example you may find useful:

Report name: Ebook launch

Project status: On track

Great progress this week! We are still in the concept phase, but Avery Lomax will be choosing a topic this week. Content and Design teams are standing by and ready to get started once we give the go ahead.

Planning team met to discuss an overall topic

We have three final ideas and will choose one on Friday

A brief is due to the Content team the following Thursday

The Content team is ready to start writing copy as soon as our idea is finalized

They are gathering pertinent company information that should be included

Design reviewed five ebook examples to determine the style they liked

They will be choosing a template by next Tuesday

Jen is out of the office all next week so please direct any content questions to Joy

Thank you to Henry for curating a huge list of topics for us to choose from!

Issues/challenges:

The e-book’s deadline is tight, as we all know. It’s critical that we’re all working in our project management tool to keep everyone organized and on track. Thanks!

Streamline reporting with a work management tool

The above report is clear and easy to follow. By building this report in a work management tool like Asana, you can automatically fill each section but the summary. Here’s what the above report looks like in Asana:

Project status reporting best practices

Now you know what to include in your project status report, but you may still have a few additional questions. As you’re creating status reports for your project, these best practices will help you formulate a winning update.

How often should you report out?

The frequency with which you send project updates depends on the type of project you’re running. If your project has a short timeframe, or if things are moving quickly, aim to send weekly project status reports. Alternatively, if the initiative you’re reporting on is a long-term project, you probably only need to send biweekly or even monthly reports. The most important thing is making sure your project stakeholders are up to date. 

When you use a project reporting tool, you can set a task for yourself to always send status reports on a certain day each week. These recurring reminders make it easy to keep stakeholders informed, whether you're sending weekly status updates or monthly progress reports. Either way, stakeholders will begin to expect your updates, which means less frequent check-ins from them (plus they’ll appreciate always being in the loop).

By sending regular reports, you can avoid multiple meetings related to a project (we all know unnecessary meetings have their own reputation ). Skip the check-in meetings and save your time for more important work.

Who should you include?

It depends on the project and who is involved, but typically plan to send an update to any stakeholders working on your project. You should have created a stakeholder analysis—outlining all stakeholders, sponsors, and team members—during the project planning process, but refer to your project plan if you aren’t sure.

Even if that week’s status report doesn’t affect a particular team member, you should still share it with everyone. It’s important for everyone to have a high-level overview. Team members who don’t need to review the report in depth can quickly skim your summary section, while others who are more involved can dive into the details you’ve provided. 

How detailed should you get?

A project status report shouldn’t offer every little detail. Let the work tell the story—you’re simply curating information and adding a little color. Think of a project status report as a top line message—just the most important pieces of your project that affect most of stakeholders should be included.

You should always indicate whether the project is on track, at risk, or off track, give a quick summary of what’s complete and what’s upcoming, then link out to other resources for people who want more details.

Where should you write your project status report?

The best way to draft and share status updates is with a work management tool . Look for a tool that offers an overview of your project, so your team has a central source of truth for all project-related work. That way, instead of managing projects in spreadsheets , you can keep it all—status updates, project briefs, key deliverables, and important project milestones—in one place. Your reports will be easily shareable, and stakeholders can look back on previous reports at any time, avoiding email overload on your end.

Wrapping your project up: summarizing your work

The status reports we’ve been talking about are always sent during a project to keep everyone in the loop. However, once the project is finished, it’s smart to send out a final summary report. Think of this as the executive summary for your project. This is your chance to offer stakeholders a wrap-up to the project. Use it to officially close it out.

Again, it’s a high-level overview, but instead of including updates and statuses, you’ll provide a summary of how the overall project went. Here are a few questions to answer in a project summary report:

What were the goals of this project and were they met?

Was the project completed on time and on budget (if applicable)?

What successes should be highlighted?

What challenges did we run into?

What can we learn from this project to help us on future projects?

Keep every stakeholder on track with status reports that write themselves

If you’re looking to over-deliver on your next project, try sending project status updates. They keep you productive, efficient, and accountable, while giving everyone else a quick (and engaging) look into what’s been happening. 

Use the resources we’ve provided to create reports that give just enough information without diving into too much detail. Find a project management solution like Asana that has features designed specifically to help with status reports. You’ll save time and be as organized as possible.

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Grant management: A nonprofit’s guide

Project Status Report Template

It’s a situation that team leads and project managers know all-too-well: You have a project status report coming up and haven’t even started on the presentation. That’s where our solution comes in to help – a project status report template.

Perfect for weekly, monthly, quarterly, and yearly updates, our 16-slide template has all the necessary elements to turn your project status update into a sleek, professional presentation. Get your team up to speed by presenting KPIs, project milestones, status reports, budget overviews, and more. And, once you create your presentation with our project status report template, it will be that much easier to update it for future meetings! 

Our project status report template can also help you:

• Keep team members informed about high-priority projects
• Highlight project wins and new key milestones
• Flag any potential roadblocks

Use our project status report template to keep your team in the know

Those who are part of a project know there are dozens of moving parts. But summarizing all of those details into a streamlined project status report can be challenging. That’s why our template has everything you need – and nothing you don’t – to highlight only the necessary details for status meetings. Our project status report template is entirely customizable. You can add or remove slides, incorporate different design elements and graphs, and enhance the look and feel to match your company’s branding.

Pro tips to create the perfect project status report template

As you use this template to bring your project status update to life, here are some tips and tricks to keep in mind.

Even if you’re presenting weekly status updates, always include details like the project objective and the problems you’re trying to solve. That way, everyone is always on the same page.

Project status updates typically include a lot of key metrics. Don’t be afraid to showcase them in a variety of different formats to avoid repetition and keep teammates engaged.

Status updates don’t have to be boring and repetitive. Liven up your presentation with fun images, quotes, video clips, and subtle animations.

For more detailed project status updates, tap into Beautiful.ai’s robust template library to add more customizable slides, graphs, timelines, comparison charts, and more!

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How to Write a Project Status Report:Template & Examples

What is a project status report?

A project status report is a document that regularly tracks and communicates how a project is progressing against your formal project plan. It’s typically reviewed in weekly or biweekly status meetings with project stakeholders, clients, and/or team members.

A good project status report provides updates on what’s been done, what’s to come, and any risks or issues that may impact the project timeline, budget, or delivery.

The purpose of a status report in project management

The purpose of a project status report is to keep your team and stakeholders up-to-date on the many moving parts of your project. Using a weekly status report enables you to build trust by being 100% transparent about all project details on a regular basis.

When you deliver status reports and conduct regular status meetings, you're ensuring the expectations you established in the beginning of your project with a well-crafted plan are consistently reviewed and reaffirmed as you proceed to the delivery of your final product.

Using this project status report template will help you, your stakeholders, and internal team stay honest about your work, process, budgets, and issues. This not only gets important project matters out in the open, but also strengthens your relationship with your team and clients.

How to write a good weekly project status report

Writing a project status report is pretty straightforward once you get the format down. Our template outlines all the elements you should include in a project status report, with headers, bullets, and tables already laid out for you in a Word document. You can use the status report examples below to guide you through each step.

All of these sections might not make sense for your projects, and that's okay. Feel free to adapt our project status report template to your own projects. Then send it to your stakeholders via TeamGantt , email, or Slack, and be sure you follow up to discuss the details in person or by phone or video conference.

Remember: The more you share—and the more transparent you can be—when writing a status report, the better! Knowledge is power on projects, and you want your teams and clients to share that power.

Elements to include in a weekly project status report

Let’s take a closer look at the common elements of a project status report. Here are the sections we’ve included in our free project status report template, with some examples you can use to inspire your own status reporting.

• Introductory note
• Brief summary of what happened last week and what’s happening this week
• Overall project timeline completion
• Budget status
• Upcoming tasks and milestones
• Action items
• Project risks, issues, and mitigation plans

1. Introductory note

If you’re sending your message as a part of a post in TeamGantt or in an app, you’ll want to provide a brief introduction to the hot topics in your weekly status report. This will guide your readers to the most important parts of the project status report and prepare them for the follow-up discussion about them.

Here’s an example of elements you may want to include in your weekly project status update email:

Use the Summary section of the weekly status report template to outline all the things that have (or haven’t) happened on your project in the past week, as well as what you expect to accomplish in the coming week.

Bullets generally work well in this section. These should be brief statements about the status of tasks, deliverables, meetings, communications, decisions, and any other important details you want to call out.

3. Overall project timeline completion

If you’re using our best practices to create project plans , you’re organizing your project into groups so you can report on the status of a specific phase, deliverable, or task. In this section of the weekly status update template, include the overall completion percentage for your entire project, as well as each project phase.

4. Budget status

Don’t keep key stakeholders in the dark when it comes to your remaining project budget. Depending on your project, you may prefer to share the overall budget or budgets of tasks you're working on. We give you room to do both in our free status report template!

You also might consider sharing an overall percentage spent versus the number of hours spent. Do your due diligence here, and discuss the budget status with your team or leadership to determine just how transparent you should be in the weekly status report. And don’t be shy to add notes if you think clients or executives will get nervous about the status.

Here’s an example of how you might update clients and executives on the status of your project budget:

5. Upcoming tasks and milestones

This might feel redundant based on what you highlighted in the Summary section, but think of it as just another way to list important milestones—or even upcoming holidays or events—that you need everyone to note in your project status update.

Take time here to share more detail about the tasks and milestones. The more detail you can provide, the better you will be. Make sure you use the table in the project status report template to call out specific items each time you send an update out to your team. This will help people read and view details easily.

6. Action items

Projects are more than tasks and milestones. In fact, you typically have to track a number of to-dos or action items to meet those milestones.

Use the simple table within our weekly status report template to track anything and everything that will impact your timeline and budget. Be sure to assign ownership to each action item so everyone understands exactly what's expected of them.

7. Project risks, issues, and mitigation plans

There's no doubt that things go wrong on projects, but they don’t have to. It’s your job to keep an eye out for issues and risks to make sure things don’t actually go wrong. You’ll want to share as much detail here as possible, and be prepared to discuss it. We created a section in the status update template to give you the ability to do so.

Any client or executive who doesn’t get a little freaked out by a project risk is probably too checked out. That's a risk for you!

Also: You might not always track risks on your projects, but leave this section in your weekly status report anyway. It’s important for your team and stakeholders to know you’re looking for potential issues at all times. Plus, if there’s nothing there to report, you can end your status check-in on a high note.

How to track and report project status in TeamGantt

Now that we’ve walked through the basic elements you’ll need to write a good status report, let’s look at a few simple ways you can monitor and report on project status in TeamGantt.

Update the progress in your project’s gantt chart

If you’ve shared a view-only link to your project with stakeholders, they can see how your project’s progressing in real time. Just be sure your team is diligent about updating task progress as they go.

If you notice tasks falling behind, use TeamGantt’s request progress update feature to check in with team members who may need a friendly reminder to keep their tasks up-to-date.

Keep a close eye on hourly vs. actual progress

If you’re on TeamGantt’s Pro plan with hourly estimation and time tracking, you can easily monitor how progress is tracking against your plan. Simply pay attention to the color and length of the thin striped line in the center of each taskbar.

• If the striped line is red , the task (or group) is over-budget because the hours tracked exceed the hours estimated.
• If the striped line is longer than the progress indicated , the task (or group) is at risk for overage because the time spent is outpacing the progress being made.

Watch the video below to see this feature in action:

Use the Project Health report to prepare and present status updates

TeamGantt’s Project Health report is a great tool for checking in on project status daily and giving your team, clients, and executives an at-a-glance view of where things stand each week.

The Project Health report provides a quick snapshot of progress and breaks down the number of tasks that are on time, running behind, or overdue for each project. And you can easily drill down into the details directly from the report to get to the bottom of issues.

This tutorial walks you through the basics of how this status report works in TeamGantt:

Simplify project status reporting with TeamGantt

Want to spend less time chasing down status updates and more time celebrating wins? TeamGantt puts a clear plan at the center of every project so it’s easy to stay on top of progress and share updates with all the people who power your project.

See why thousands of customers in over 120 countries use TeamGantt to make their projects shine. Try TeamGantt for free today !

Free PowerPoint Project Status Templates

By Kate Eby | August 30, 2023

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We’ve compiled the most useful project status report templates in PowerPoint for project managers, executives, IT personnel, Agile teams, project team members, clients, and other stakeholders, across a variety of industries. 

Included on this page, you’ll find an executive project status report PowerPoint template , an Agile project status report PowerPoint template , a monthly project status report PowerPoint template , a project management status report PowerPoint template , a multiple project dashboard status report PowerPoint Template , and more. Plus, learn how to show project status in a PowerPoint presentation.

Basic Project Status PowerPoint Template

Download the Basic Project Status Template for PowerPoint

Use this basic project status template for PowerPoint to communicate project updates to stakeholders and team members in a clear and visually appealing format. The template helps you track progress, identify potential risks, and showcase significant achievements. Keep team members, clients, project sponsors, and other stakeholders in the loop with this dynamic template. By doing so, you can improve project transparency, decision-making, and project management efficiency. 

For more project status report templates and resources, check out this collection of free project status report templates .

Executive Project Status Report PowerPoint Template 

Download the Executive Project Status Report Template for PowerPoint  

Ensure accurate project update reporting with this dynamic, dashboard-style executive project status report PowerPoint template. This template provides key project metrics in a concise,  visually appealing, and easy-to-follow manner. The dashboard feature helps you track critical project data, such as timelines, budget, and resource allocation, in real time. It also provides slides for comparing planned and actual progress, as well as communicating the budget breakdown, risks, and financial resources. Use this template to effectively communicate project status to executives and stakeholders, enabling informed decision-making, alignment with project goals, and better project outcomes. 

Learn how to get the most out of your executive project status updates by reviewing these free executive project status and project update templates .

Agile Project Status Report PowerPoint Template

Download the Agile Project Status Report Template for PowerPoint

Use this month-by-month and quarter-by-quarter Agile project status report template to effectively track and showcase the progress of your Agile projects. This scrum-friendly template for Agile teams helps you easily present project updates, milestones, and sprint outcomes, providing a clear visual representation of project performance. This template will help you boost team collaboration, monitor project velocity, and make data-driven decisions so that you can improve your Agile project outcomes.

IT Project Status Report PowerPoint Template

Download the IT Project Status Report Template for PowerPoint

This IT project status report template can help your IT team streamline communication, effectively track project progress, and enhance project reporting. The template provides a structured format for displaying IT project goals, milestones, current status updates, and a summary of accomplishments. Use this template to present progress updates, budget information, and summaries, ensuring clarity and consistency when sharing information within the company.

Monthly Project Status Report PowerPoint Template

Download the Monthly Project Status Report Template for PowerPoint

Use this monthly project status report template for PowerPoint to bring others up to speed on your project’s progress. Fill in the slide entitled Project Components with your project’s budget, schedule, quality, scope, risk, and roadblock statuses, as well as the month’s remaining work. This template is an excellent solution for improving project communication and project tracking, and it’s easily shareable with team members and other stakeholders.

Project Management Status Report PowerPoint Template

Download the Project Management Status Report Template for PowerPoint

Effectively present project updates and key metrics in a structured and professional manner with this visually engaging project management status report template for PowerPoint. The template slides include a project report card, key milestones, critical risks and roadblocks, and summary, making it easy to communicate project status to stakeholders. By utilizing this template, you can streamline your project reporting, enhance communication, and provide a clear and concise snapshot of project status and performance. 

Learn how to update team members, project sponsors, clients, and other stakeholders on project progress in the most effective way by reading this comprehensive guide to project status reports .

Multiple-Project Dashboard Status Report PowerPoint Template

Download the Multiple-Project Dashboard Status Report Template for PowerPoint

Use this multiple-project dashboard status report template for PowerPoint to easily track and manage the progress of multiple projects in a single view. The template works by consolidating key project data, such as delivery timelines, resource allocation, financials, risks, and pending actions, into a visually intuitive dashboard. By using this template, you can save time, gain better insights into project performance, identify areas that need attention, and make informed decisions to ensure the successful completion of all projects.

How to Show Project Status in PowerPoint

To show project status in PowerPoint, use a well-organized project status report template with clear headings and dynamic visuals. Download a PowerPoint project status template to display key metrics, timelines, and KPIs with charts and color-coded indicators. 

Displaying and sharing project status is essential for effective project management and collaboration. It keeps all stakeholders informed about the project's progress, milestones, and potential risks, fostering transparency and accountability. By sharing status updates, teams can identify and address issues promptly, make data-driven decisions, and align their efforts toward common goals. 

To show project status in PowerPoint effectively, follow these nine steps:  

• Use a Project Status Report Template: Start with a pre-designed PowerPoint template that suits your project's needs. Choose a template that includes sections for project overview, progress, milestones, risks, and other essential project information. 
• Organize Information Clearly: Arrange project data in a clear and logical order. Use headings, bullet points, and visuals to present information in a concise and easy-to-understand manner. Consider using charts or graphs to visualize project progress, timelines, and key metrics. 
• Provide Visual Indicators: Use color-coded indicators (e.g., red, yellow, green) to quickly represent project status. For instance, red can indicate a project is behind schedule, yellow for caution, and green for on track. 
• Include Key Performance Indicators (KPIs): Highlight critical KPIs that demonstrate project success or areas that need improvement. Ensure these KPIs align with the project's objectives. 
• Use Project Timelines: Display project timelines using Gantt charts or similar visuals. This helps stakeholders understand project phases and milestones. 
• Keep It Concise: Avoid overwhelming your audience with excessive details. Focus on key information and provide enough context to help stakeholders grasp the project's status quickly. 
• Customize for Your Audience: Tailor the presentation to your audience. Executives might require a high-level overview, while team members might need more detailed information. 
• Regular Updates: Update the PowerPoint presentation regularly to reflect the most current project status. This ensures stakeholders have the latest information. 
• Practice Delivery: Practice your presentation to ensure a smooth delivery and to answer any potential questions from your audience. 

By following these steps, you can create a visually appealing and informative PowerPoint presentation that effectively communicates your project status to stakeholders and ensures everyone is on the same page regarding the project's progress.

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• Status report

How to Create a Project Status Report

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The end of the week is here, so it’s time to sift through spreadsheets, emails, and tools to compile an update on your project's progress. Reporting on your work's status helps maintain team alignment, identify risks early, and ensure the project remains on schedule and within budget. 

Switching to a project status report template will streamline this process. Creating a project status report will minimize your time on redundant data collection, freeing more time for meaningful work. Whether preparing your first project status report or seeking a more efficient method, this article will guide you through creating an effective report, helping you consistently meet your project deadlines.

What is a status report?

A project status report is a concise, timely update on your project's progress. It provides essential high-level information, allowing team members and key stakeholders to grasp the project's current state quickly. These reports maintain alignment among all involved parties, highlighting what's on schedule, identifying obstacles, and outlining the next steps.

The frequency of your status reports should align with your project's timeline, varying from weekly to monthly updates depending on the project's nature and stakeholder needs. Far from mere reactions to setbacks, these reports proactively keep your team apprised of the project's health, whether on track, facing risks, or behind schedule. These reports are integral throughout all project phases , ensuring schedule adherence and consistent communication.

Types of project status reports

When you create status reports, the frequency and level of detail depend on your project management requirements. Here's a rundown of different types of status reports and the times they're most effective:

• Daily status report : This status report outlines the daily activities of each team member. It focuses on their current tasks and any issues hindering progress. Typically, it includes a summary of the day's work and achievements from the previous day. These reports are essential for projects that require close monitoring and real-time updates.
• Weekly status report : This report details the project's progress, including the name of the project, the report date, and a summary of the week's work. It also outlines the upcoming week's action plan, challenges, risks, and mitigation strategies. Weekly reports are crucial for tracking short-term project milestones within the broader project plan .
• Monthly status report : The monthly status report provides monthly updates, offering a broader view. It's beneficial for leadership to gauge progress and make informed decisions about the project budget and future activities. The report includes accomplishments, a recap of the month, and plans for the next month.
• Quarterly status report : This report is valuable for a high-level overview, providing a snapshot over four months. It covers the same areas as other reports but often includes graphs and visuals for clearer understanding. Quarterly reports align long-term project milestones with the overall project plan.

Each report type serves a distinct purpose, from detailed, granular updates to comprehensive summaries. The choice depends on the project's complexity, stakeholder information needs, and specific project management software capabilities.

Benefits of project reporting

Project reporting is more than a procedural task. It's also an integral part of effective project management . An accurate project status report offers several key benefits:

• Increased transparency : Project status reports ensure that every team member and stakeholder has a clear view of the project's current status, upcoming tasks, and potential issues. The level of transparency is essential for trust and clarity within the project.
• Track project health : Discovering at the end of the project timeline that things were off course is something you should avoid. Regular progress reports offer high-level summaries and critical metrics, informing everyone about the project's health. If the project is off track, these insights allow quick, proactive adjustments to meet deadlines and stay within budget.
• Effective communication : Status reports enhance communication efficiency. They compile essential details into an easily digestible format, ensuring that everyone involved is on the same page.
• Risk management : Regular reporting is vital in early identification and mitigation of potential risks, preventing them from escalating into major issues.
• Accountability : Team members can access information asynchronously by replacing status meetings with a project status report you share via a central tool. This approach saves valuable time and allows for more focused, productive discussions during meetings.

Project reporting is vital for project managers, as it ensures effective project tracking , clear communication, and a consistent path toward project objectives.

Key elements of a status report

An effective project status report involves several key elements that enhance readability and usefulness. Here's what a robust status report template should include:

• Executive summary : This is where you provide a concise, high-level overview of the project. Aim for no more than six sentences, offering just enough detail to intrigue readers to read the rest of the content.
• Visual progress of the project : A status report should visually represent the project's progress. Use Gantt charts or graphics to showcase completed project milestones and deliverables.
• Overall project schedule : The project schedule is vital, as it outlines deadlines and progress. Opt for visual tools such as dashboards and calendars for clarity and ease of understanding.
• Insights into the project budget : Budget analysis is a core responsibility in project management. The status report should visually represent the budget. For example, you could include pie charts showing expenditures. 
• Common challenges and blockers : Be transparent about current obstacles. It allows you to address any issues affecting project execution , from client communication to resource availability.
• Well-communicated next steps : Clearly outline the upcoming tasks and milestones, assigning responsibilities and due dates to specific team members. This approach fosters accountability and sets a clear path for project continuation.
• All project KPIs and metrics : Incorporate a dedicated section for metrics, possibly using graphical elements to make data more engaging. Track and compare KPIs such as cost performance, logged time, customer satisfaction, and productivity to past reports for a comprehensive view of the project's health.

A weekly status report template or any other frequency-specific template should integrate these elements to streamline the reporting process, ensuring that each report is informative and engaging for the entire project team.

Recommended templates

The correct project management template is vital when creating a vision for your project status report. Here are some top recommendations:

• Project status template : Atlassian, in partnership with ASU, has developed a comprehensive project status template. It's adaptable to suit any company's needs. Customize it in Jira by creating issue types or fields relevant to your status report and save it as a new template for ongoing use.
• Weekly status report template : Ideal for encapsulating weekly progress, this template focuses on results rather than hours spent. It's concise, fostering consistent communication with team members and managers.
• Project plan : Handling projects with multiple teams can be challenging. The project plan template simplifies the management of projects of varying sizes and complexities, ensuring stakeholders are always informed.

Steps to writing an effective project status report

Here are some simple steps to follow to write an effective project status report:

Identify the objective

Start by determining the primary goal of your status report. Is it to inform stakeholders of progress, address potential issues, or provide an overview of project health? Clarifying this sets the tone for your report.

Define your target audience

Tailor the content and depth of your report based on who will read it. Different stakeholders might have varying interests, such as project timelines for team members and budget details for financial stakeholders.

Gather the necessary data

Essential for a well-rounded report, this step involves compiling information from multiple sources, including the budget, project timeline details, recent events, and upcoming deadlines. Your project timeline should list key events or actions with dates to provide a chronological view, aiding in creating your status report.

Organize the report

Logically structure your report. Use a status report template to ensure consistency and cover all vital areas, such as progress, budget, and upcoming milestones.

Ensure clarity

Strive for clear, concise language. Avoid jargon unless necessary and explain any complex terms. Clarity ensures that all key stakeholders understand the report’s contents regardless of their familiarity with the project's specifics.

Edit and send

Ensuring your project status report is clear and proofread is essential for maintaining its integrity and effectiveness. The report must be rigorously reviewed for errors and ensure the language conveys the intended message. This aligns with the best practices for creating impactful project status reports and provides the audience with an understanding of the information.

Status report best practices

With an understanding of what a project status report entails and how to craft one, here are some best practices to ensure its effectiveness:

• Accommodate different learning styles : Not everyone absorbs information from text alone. Enhance your status report with visuals such as Gantt charts and graphs, and include external links to emphasize key points. Additionally, consider having synchronous discussions with clients during the review process, as real-time conversations can be more impactful.
• Stay accountable with recurring meetings : Establishing a routine is crucial post- project kickoff . Schedule effective team meetings regularly from the start, making report preparation and sharing a habitual part of your process.
• Keep an ongoing draft : Avoid last-minute rushes by maintaining a draft of your status report. Update it as events unfold, as it will prepare you for unexpected inquiries. This approach ensures you’re ready to present a well-informed status report, especially when juggling multiple projects.

Create effective status reports with Jira

Jira redefines project management efficiency by offering a dynamic suite of features for simple and complex projects. Jira's about more than just planning and tracking, it sets teams up for rapid progress and enables them to stay aligned with broader objectives, critical deadlines, and essential outcomes. 

Teams can plan and visualize workflows seamlessly with its intuitive boards. Managing dependencies and aligning with overarching goals is easier with timelines. 

Moreover, Jira provides actionable reports that help you make informed decisions, giving you a holistic view of projects. Together, these tools ensure every phase of your project is transparent, coherent, and on schedule. Ready to elevate your status-reporting process? Get Jira for free and experience a seamless transition from planning to execution.

Status report: Frequently asked questions

How often should you create a status report.

The frequency of status reports depends on the project's complexity and stakeholders' needs. Whether weekly, bi-weekly, or monthly, choose a cadence that keeps everyone adequately informed without causing information fatigue. A weekly status report might be a good starting point.

What makes an effective status report?

An effective status report is clear, concise, and focused. It provides valuable insights into the project scope , progress, challenges, and future steps, facilitating informed decision-making .

What’s the difference between a status report and a progress report?

A status report provides a comprehensive overview of a project's current state, including data on progress and other aspects. In contrast, a progress report focuses on the completed tasks and project milestones, aligning with the schedule to demonstrate advancement. Both keep project managers and key stakeholders informed.

Gantt Charts

A Gantt chart is a project management tool that illustrates a project plan. Learn how they can help and see an example of Gantt charts

Creating Project Schedules: Steps & Techniques

Discover the essential steps and techniques for creating an efficient project schedule. Learn how to define tasks, sequence activities, and use tools.

Project Status

What do you think of this template.

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A project status report is a document that describes the progress of a project within a specific time period and compares it against the project plan. Project managers use status reports to keep stakeholders informed of progress and monitor costs, risks, time and work. Project status reports allow project managers and stakeholders to visualize project data through charts and graphs.

Project status reports are taken repeatedly, throughout every phase of the project’s execution, as a means to maintain your schedule and keep everyone on the same page. The status report for a project will generally include the following:

– The work that’s been completed

– The plan for what will follow

– The summary of the project budget and schedule

– A list of action items

– Any issues and risks, and what’s being done about them

The true value of a project status report lies beyond its use as a communication channel. It also provides a documented history of the project. This gives you historical data, so the next time you are planning a similar project, you can avoid any missteps or bottlenecks.

Because project status reports cover so many topics, historically, they were time-consuming to create. Fortunately, modern project management software expedites the all-important reporting process.

Effectively manage project and keep your team up to date with this project status PowerPoint Template for presentation.  The project status report is the basis for this template. A project status report is used to keep stakeholders updated on progress.

The Project status template contains 4 slides with stunning layout and design. The table chart in the first slide highlights project priority, status and progress.  The second slides give a snapshot of the project in a tabular format. The presenter can use the table chart in the third slide to compare 3 projects in terms of progress and budget, and show progress in the timeline using the fourth slide.

Project managers can use this template in their day to day work. You can develop a detailed plan of work on the project, which will include deadlines, executors and functional connections between employees and track the status of work at each stage. IT companies can use the slides of this template when preparing business processes in terms of project management and control.

Also, this template will be useful for startups in preparation for meeting with investors and providing information on the process of managing future projects. Risk managers can use this template when preparing a strategy for getting the company out of the crisis. Business trainers and university educators can use this template when preparing their courses on effective project management or performance monitoring. Logistics managers can use the slides of this template when providing equipment delivery information for a new production line.

Using this PowerPoint template for presentation doesn’t require graphic skills. It is a turnkey PowerPoint template, ready to use. The slides in the project status template are fully editable and customizable. The icons are resizable and colors and texts can be modified to suit user requirements. Used for project management and business presentations to keep everyone updated with status of a project.

Ideal for marketers, project managers, team leads,  process managers, etc… Update stakeholders on project status during presentation with this ready-made project status template and impress your audiences with this set of impressive project templates. This template contains all the tools you need to create a professional presentation. Template slides will organically complement your old presentations and will take their rightful place in your collection of professional presentations.

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Virtual Weekly Status Report

It seems that you like this template, virtual weekly status report presentation, free google slides theme, powerpoint template, and canva presentation template.

Let's see how to check the status of the project so far... Oh, we know: with a presentation created out of this creative template! If you like gradients, today is your lucky day: there are lots of them in these slides, which resemble an interface of a computer. Yes, there are even icons, folders and mouse cursors! Now it's your turn to add the contents to the slides: goals, schedule, to-do lists, a diagram of priorities, a summary...

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• Includes 500+ icons and Flaticon’s extension for customizing your slides
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Weekly Status Report PowerPoint Template

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The Weekly Status Report template is great for keeping the office on track. Weekly status report presentations are an excellent way to help maintain a compliant and collaborative culture at work. This PowerPoint template will help you keep up with all your deadlines and responsibilities. This Weekly Status Report PowerPoint Template includes an agenda, to-do list, team member names, and deadlines. After filling in the presentation with key information you are required to have met for the week it makes a great template for meetings or slide share presentations. A Weekly Status Report is a great way to get your colleagues on the same page at work. It effectively communicates expectations and can help manage workflow by keeping everyone informed about who needs to do what, when. Weekly status reports show you're responsible and diligent in managing responsibilities for yourself and others. Create a professional Weekly Status Report using Weekly Status Report template. You don’t need to be a designer, have design experience, or download any design tools to customize this Weekly Status Report template . Click create to

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6 Free Project Report Templates (Weekly Status Report Included)

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Throughout the life of a project, you must report on a wide variety of information. This information will be compiled into different reports and passed along to managers, investors, clients and other stakeholders. From there, reports can be used to make project decisions and adjustments.

Using project report templates, like a weekly status report template, ensure these reports are created quickly and effectively.

Why Create Project Reports?

No matter how thoroughly a project is planned, the unexpected is bound to happen. Project reports document these changes, whether good or bad, and inform future strategies. Without regularly completing project reports, valuable information and insights is missed out on.

Status reports are an example of how reporting directly impacts a project, in both the short-term and long-term. These weekly reports outline many details about a project, and using a weekly status report template can save you from leaving gaps in the information. Project report templates also keep these reports consistent and organized throughout the life of the project. Disorganized, or “messy” project reporting is a major pitfall.

Using a project report template ensures you’re getting the most from the data and presenting it to stakeholders in the right way.

Free Project Report Templates

Regardless of the project report, the document must convey information concisely—but that doesn’t mean the data should suffer. The challenge is providing information in the most efficient way. A project reporting template strikes the balance between too much detail and oversimplified reports that are useless to stakeholders.

Project reporting templates make reporting easier and data more straightforward. Each of the following free project report templates is designed for a specific purpose and focuses on different information.

1. Weekly Status Report Template

A weekly project status report does exactly what one would think — documents specific information during a project. These reports should be created throughout the life of a project in order to illustrate changes, whether than be successes or failures. A weekly status report is the first step toward understanding if a project is going smoothly.

Our weekly status report template covers all the bases and presents information efficiently. This template includes major details such as an executive summary , project milestones, issues, risks and past and future projections.

This status report template also ensures the information is presented in a way that makes the most logical sense. The executive summary defines the project and discusses goals and projections. It doesn’t make sense to present potential risks and changes to stakeholders before they’re hooked on the executive summary.

2. Project Dashboard Template

A project dashboard is one of the most widely used project management tools. Our dashboard template is a visual tool to view the project’s current status, health, calendar and more. It’s a great complement to our weekly status report template.

Project dashboards can also be detrimental to productivity if they’re overcomplicated and difficult to navigate. We naturally assume it’s best to include every piece of information on a dashboard. Really, this is a one-way ticket to an unusable dashboard.

A dashboard should include tasks, task lengths, costs and workload, but it shouldn’t necessarily illustrate the minutiae of them. Use this free project dashboard template to keep it simple without needing an oversaturated dashboard.

3. Project Progress Template

A project progress template helps project managers compare actual progress against the projections and estimates included in the project plan. A progress report is a critical project management tool that works for both tracking and reporting.

4. Risk Register Template

As the project continues, new risks are bound to crop up. There’s no way to foresee every potential risk during the project planning phase, so reporting on new issues as they appear is required. This way problems are identified before they happen and you gain a better understanding of what to look out for in future projects.

A risk register should include each potential risk and the impact it could have. It should also categorize the risk and describe what steps were taken in order to avoid it.

While many of these risks will never become reality, it’s crucial to document and plan for them. Projects without risk registers walk the tightrope with no safety net. They also don’t inform future projects. Keeping a running list with this risk register template turns risks into references for the future.

5. Change Log Template

A change log is similar to a risk register. However, in a risk register, these are potential risks. In a change log, these are actual changes that took place. A change log template is where major changes in the project, what actions were taken to resolve them when the matter was resolved and other details will be listed.

Why not add this information to a weekly status report? Because these are specific, unusual circumstances throughout the life of the project that need to be in one location.

A change log template organizes the information about changes and what steps were taken to address them in one chronological list. Remember, a project report template is supposed to be a point of reference for project managers experiencing changes in future projects. An organized change log shows what responses worked in the past and what didn’t.

6. Project Closure Template

At the end of the project, it’s time to wrap up and get stakeholder sign-offs with a project closure template. This report is the final sprint in the marathon of managing a successful project. Without this final push, all the hard work up to this point loses value.

A project closure report includes documentation of everything needed to complete the project, as well as any outstanding items that have not been completed. This report should summarize objectives, criteria for completion, successes, failures and lessons learned. It should also provide information about time spent, budget, scope and schedule.

A project closure report sometimes asks for abstract information. Listing all the major takeaways from a project sounds challenging, but this free project closure template makes it as simple as following a checklist.

The Value of a Perfect Report

All too often, projects are managed without reflecting on the successes and failures of past projects. The best projects are informed by past reports and create reports with the future in mind. Using project reporting templates means each report created is part of a larger reference for the future.

Whether reporting on agile projects, programs, products, or managing any other type of project , there is a template that will benefit your reporting and end results. This can mean simplifying your workflow and improving deliverables.

Take Project Reporting Further with ProjectManager

Using project templates is an excellent first step in the project reporting process, but templates can only take you so far.

Fortunately, you can take project reports even further by using them in combination with project management software. Online project management software such as ProjectManager has the ability to create and share automated reports with the most current data. Take a free trial of ProjectManager and see just how much we can improve your project reporting experience.

Related Content

• 10 Essential Project Report Templates for Excel
• Project Status Reports: The Ultimate Guide
• Project Performance Reporting: Key Performance Reports
• Understanding the Exception Report in Project Management

ProjectManager is a cloud-based software that allows you to manage projects and create reports from anywhere. Import your project in minutes and create reports with ease. The ProjectManager dashboard shows an easy-to-navigate overview of your project, and our reporting tools give you the power to report on the information with the click of a button. See for yourself by taking this 30-day free trial today.

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