conference presentation example

Research Conference Presentations: Some Tips and Examples

Useful Tips

Research talk 101 (by Lucia Dettori)

How not to give a presentation (from ScienceRoll)

Examples of Short Talks (PowerPoint files):

Mark's example of a bad research presentation

Mark's example of a somewhat better research presentation

Examples of Posters (PowerPoint files):

Poster example 1

Poster example 2

Poster example 3

Conference Presentation: A comprehensive guide

In this guide learn how to choose a topic, develop content, deliver with confidence, and more.

Raja Bothra

Building presentations

Welcome to the world of conference presentations!

Whether you're an academic, a professional, or simply someone eager to share your knowledge, the art of delivering an effective conference presentation is a skill worth mastering.

In this comprehensive guide, we will walk you through the ins and outs of conference presentations, from understanding what they are to mastering the key elements that make them successful.

So, grab your "presentation slide" of inspiration and let's dive into the world of conference presentations.

What is a conference presentation?

A conference presentation is a means of conveying information, research findings, or ideas to an audience in a structured and engaging manner. It's a platform for individuals to showcase their expertise, share their insights, and foster discussions on topics ranging from academic research to professional insights. Whether you're presenting at an "academic conference" or a corporate gathering, the goal remains the same: to effectively communicate your message.

Types of Conference Presentations

Before we delve into the nitty-gritty details, let's explore the different types of conference presentations you might encounter:

Oral presentation

The quintessential "oral presentation" remains one of the most prominent formats across conferences, be it academic or professional. These presentations typically span a concise 15-20 minutes, providing a platform for presenters to delve into a wide array of topics:

• Research findings : Share your latest research discoveries.
• Completed works : Showcase your completed projects and their outcomes.
• Innovative concepts : Introduce groundbreaking ideas that push the boundaries.
• Theoretical Applications : Explore the theoretical underpinnings of your field.
• Methodologies : Explain the methodologies you've employed in your work.

The structure of an oral presentation allows for a systematic exploration of these topics, followed by a brief Q&A session, providing valuable interactions with the audience.

Poster presentation

On the flip side, "poster presentations" offer a more relaxed and interactive avenue to convey your work. This format involves creating a visual "poster presentation" that succinctly highlights your key points. Here's why poster presentations are worth considering:

• Concise and visually appealing : Posters condense your work into a visually engaging format.
• Informal interaction : Presenters stand by their posters in a common area, ready to engage with curious attendees.
• Networking opportunity : It's an excellent way to network with fellow researchers and gain valuable feedback on your work.

Poster presentations bridge the gap between the visual and the informative, making them an excellent choice for those looking to engage their audience in a more relaxed setting.

Beyond the basics

While oral and poster presentations are the cornerstone of many conferences, there are other presentation formats that cater to diverse objectives and preferences:

• Panel discussions : Experts gather to discuss a specific topic in front of an audience, offering varied perspectives and insights.
• Roundtables : In a more informal setting, a small group of individuals engage in in-depth discussions on a particular topic.
• Workshops : Attendees immerse themselves in hands-on activities to acquire new skills or knowledge.
• Keynote speeches : Prominent speakers take the stage to deliver inspiring talks on topics of paramount importance to the conference audience.
• Lightning talks : These brief, high-impact presentations, typically lasting 5-10 minutes, cover a wide array of topics in a succinct manner.

Selecting the most appropriate presentation format depends on the nature of the conference and your personal preferences. If you're unsure about which format aligns best with your objectives, don't hesitate to reach out to the conference organizers for guidance. After all, the key to a successful conference presentation is choosing the format that allows you to shine and effectively convey your message.

How to structure an effective conference presentation

A well-structured presentation is like a well-composed symphony - it captures the audience's attention and leaves a lasting impression. Here's a step-by-step guide to help you create a harmonious presentation:

1. Begin with a clear introduction

The beginning of your presentation is your chance to make a memorable first impression. Start by introducing yourself and your topic. Use a "clear outline" to provide a roadmap for your presentation. For instance, you can say, "Today, I'll discuss the key elements of a successful conference presentation, including effective structure, engaging visuals, and impactful delivery."

2. Create an engaging body

The body of your presentation should contain the main points you want to convey. Here's where your "slide deck" comes into play. Each slide should emphasize a single point, keeping it concise and visually appealing. Remember the "good rule of thumb" - one slide per key idea.

3. Emphasize with visuals

Visual aids, such as graphs and images, can help "emphasize" your message and make complex information easily understood. However, don't overload your slides with visuals; use them strategically to "get the message across."

4. Maintain audience engagement

Your "presentation style" plays a vital role in keeping your audience engaged. Practice "body language" that conveys confidence and enthusiasm. Maintain "eye contact with your audience" to establish a connection. Utilize gestures to "emphasize" key points and establish a rapport with your audience.

5. Summarize key takeaways

As you approach the "end of your presentation," allocate some time to summarize the key takeaways. This reinforces the main points and ensures your audience leaves with a clear understanding of your message.

Do’s and don'ts of a conference presentation

Now that you know how to structure your presentation effectively, let's explore some do's and don'ts that can make or break your presentation.

• Rehearse : "Rehearse your presentation" practise multiple times to ensure a smooth delivery.
• Use visuals : Incorporate visuals, but don't let them "distract the audience."
• Maintain eye contact : "Maintain eye contact with your audience" to establish a connection.
• Engage the audience : "Give your audience" opportunities to participate, ask questions, or share their thoughts.
• Time management : Stick to the allotted time. "Conference organizers" appreciate punctuality.

Don'ts:

• Overwhelm with text : Avoid adding slide after slide filled with font text. Remember, less is often more.
• Lack of preparation : Don't "rehearse" just once. The more you practice, the more confident you'll feel.
• Reading slides : Don't simply "read your paper" or slides. Your audience can do that themselves.
• Ignoring questions : Always address "questions from the audience" respectfully and thoughtfully. Avoid being unprofessional.
• Going off topic : Stay on track. "Unrelated tangents" can confuse your audience.

Summarizing Key Takeaways

In this comprehensive guide, we've covered the essentials of crafting an "effective conference presentation." From structuring your presentation to engaging your audience, you now have the tools to shine at your next conference.

• Conference Presentations are a means to share information or research effectively.
• Types include oral (concise talks) and poster (visual presentations).
• Other formats like panels, roundtables, workshops, keynotes, and lightning talks cater to different objectives.
• Structure your presentation with a clear intro, engaging body, visuals, audience engagement, and key takeaways.
• Do's: Rehearse, use visuals wisely, maintain eye contact, engage the audience, and manage time.
• Don'ts: Avoid overwhelming text, lack of preparation, reading slides, ignoring questions, and going off-topic.

Remember, a great presentation is not just about delivering information; it's about creating a memorable experience for your audience. Whether you're "presenting at a conference" for the first time or you're a seasoned pro, these tips for presenting will help you make a lasting impression.

1. How can I create the best presentation for my conference talk?

To craft an impactful presentation for your conference talk, consider beginning with a PowerPoint template tailored to the theme of the event. The right template, such as a specialized conference strategy presentation template , can provide a solid foundation for organizing your content. Ensure your presentation flows seamlessly, incorporating bullet points strategically to highlight key information. Moreover, delivering an effective conference paper necessitates practicing in front of a mirror and employing gestures to underscore essential points.

‍ 2. What is the typical length of a conference presentation?

The length of your effective presentation may vary depending on the conference committee's guidelines, but most conferences allocate around 15-20 minutes for each presentation. It's important to remember to keep track of time as you present, as you may run out of time if you're not careful.

3. Do I need to submit an abstract before presenting a paper at a conference?

Yes, you typically need to submit an abstract related to your topic before being accepted to present at a conference. The conference committee reviews these abstracts to determine which presentations are most suitable and interesting to the audience members interested in your research.

4. How can I make my conference presentation memorable?

To make your memorable presentation, use slide decks effectively, and consider the presentation technology available on the conference platform. Emphasize key points and use gestures to engage your audience. Also, e.g., include relevant images and graphs in your slides to help the audience understand your research paper.

5. What should I do if I'm presenting at a conference where the audience is unfamiliar with my field?

If you're presenting at a conference where the audience is unfamiliar with your field, make sure to use simple language and avoid jargon. Provide enough context and background information related to your topic to help the audience understand. Additionally, be prepared to ask a question or two to engage the audience and familiarize them with your work during the Q&A session.

Create your conference presentation with prezent

Before we conclude, here's a valuable tip: Consider using presentation software like Prezent to streamline your conference presentation creation process. Prezent offers:

• Time savings: Prezent can save you up to 70% of the time typically spent on crafting presentations, allowing you to focus on other critical conference preparations.
• Brand consistency: Access to brand-approved designs from Fortune companies ensures that your conference presentation maintains a professional and consistent look.
• Audience engagement: Prezent helps you understand your audience's preferences, enabling you to create presentations that resonate and engage effectively.
• Cost efficiency: By standardizing presentations and streamlining communication, Prezent can cut communication costs by up to 60%, a valuable advantage for conference budgets.
• Overnight service: Take advantage of Prezent's overnight presentation service for tight deadlines, ensuring you receive a polished presentation by the next business day.

In conclusion, a successful conference presentation is all about striking the right balance between structure, visuals, and engagement. Mastering these elements will not only boost your "presentation skills" but also ensure that your audience leaves with a deeper understanding of your work.

So, go ahead, "present your paper" with confidence, captivate your audience, and leave a lasting impression on the conference stage.

Sign up for our free trial or book a demo !  

Happy presenting!

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Academic Conference Presentations

A Step-by-Step Guide

• © 2022
• Mark R. Freiermuth 0

Gunma Prefectural Women’s University, Tamamura-machi, Japan

You can also search for this author in PubMed   Google Scholar

• Takes the presenter on a journey from initial idea to conference presentation
• Addresses topics such as abstract writing, choosing a conference, posters and online versus face-to-face presentations
• Based on the author's own experiences

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Table of contents (9 chapters)

Front matter, next up on stage….

Mark R. Freiermuth

Conferences: Choose Wisely Grasshopper

Getting started: the precise abstract, after the excitement fades: preparing for the presentation, tea for two or more: the group presentation, conferences: live and in-person, ghosts in the machine: the virtual presentation, the seven deadly sins: what not to do, the top five, back matter.

• English for Academic Purposes
• public speaking
• research presentation
• academic skills
• conferences
• poster presentations

About this book

This book provides a step-by-step journey to giving a successful academic conference presentation, taking readers through all of the potential steps along the way—from the initial idea and the abstract submission all the way up to the presentation itself. Drawing on the author's own experiences, the book highlights good and bad practices while explaining each introduced feature in a very accessible style. It provides tips on a wide range of issues such as writing up an abstract, choosing the right conference, negotiating group presentations, giving a poster presentation, what to include in a good presentation, conference proceedings and presenting at virtual or hybrid events. This book will be of particular interest to graduate students, early-career researchers and non-native speakers of English, as well as students and scholars who are interested in English for Academic Purposes, Applied Linguistics, Communication Studies and generally speaking, most of the Social Sciences. With that said, because of the book’s theme, many of the principles included within will appeal to broad spectrum of academic disciplines.

-Sarah Mercer , Professor for Foreign Language Teaching and the Head of the ELT Research and Methodology Department, University of Graz, Austria

Authors and Affiliations

About the author.

Mark R. Freiermuth  is Professor of Applied Linguistics at Gunma Prefectural Women's University, Japan. 

Bibliographic Information

Book Title : Academic Conference Presentations

Book Subtitle : A Step-by-Step Guide

Authors : Mark R. Freiermuth

DOI : https://doi.org/10.1007/978-3-031-21124-9

Publisher : Palgrave Macmillan Cham

eBook Packages : Social Sciences , Social Sciences (R0)

Copyright Information : The Editor(s) (if applicable) and The Author(s), under exclusive license to Springer Nature Switzerland AG 2022

Hardcover ISBN : 978-3-031-21123-2 Published: 05 January 2023

eBook ISBN : 978-3-031-21124-9 Published: 04 January 2023

Edition Number : 1

Number of Pages : VII, 159

Number of Illustrations : 45 b/w illustrations

Topics : Applied Linguistics , Research Skills , Career Skills , Sociology of Education

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Purdue Online Writing Lab Purdue OWL® College of Liberal Arts

Conference Presentations

Welcome to the Purdue OWL

This page is brought to you by the OWL at Purdue University. When printing this page, you must include the entire legal notice.

Copyright ©1995-2018 by The Writing Lab & The OWL at Purdue and Purdue University. All rights reserved. This material may not be published, reproduced, broadcast, rewritten, or redistributed without permission. Use of this site constitutes acceptance of our terms and conditions of fair use.

This resource provides a detailed overview of the common types of conference papers and sessions graduate students can expect, followed by pointers on presenting conference papers for an audience. 

Types of conference papers and sessions

Panel presentations are the most common form of presentation you will encounter in your graduate career. You will be one of three to four participants in a panel or session (the terminology varies depending on the organizers) and be given fifteen to twenty minutes to present your paper. This is often followed by a ten-minute question-and-answer session either immediately after your presentation or after all of the speakers are finished. It is up to the panel organizer to decide upon this framework. In the course of the question-and-answer session, you may also address and query the other panelists if you have questions yourself. Note that you can often propose a conference presentation by yourself and be sorted onto a panel by conference organizers, or you can propose a panel with a group of colleagues. Self-proposed panels typically have more closely related topics than conference-organized panels.

Roundtables feature an average of five to six speakers, each of whom gets the floor for approximately five to ten minutes to speak on their respective topics and/or subtopics. At times, papers from the speakers might be circulated in advance among the roundtable members or even prospective attendees.

Workshops feature one or a few organizers, who usually give a brief presentation but spend the majority of the time for the session facilitating an activity that attendees will do. Some common topics for these sessions typically include learning a technology or generating some content, such as teaching materials.

Lightning talks (or Ignite talks, or Pecha Kucha talks) are very short presentations where presenters' slide decks automatically advance after a few seconds; most individual talks are no longer than 5 minutes, and a lightning talk session typically invites 10 or more presenters to participate over the course of an hour or two rather than limiting the presenters like a panel presentation. A lightning talk session will sometimes be held as a sort of competition where attendees can vote for the best talk. 

SIGs (Special Interest Groups) are groups of scholars focused on a particular smaller topic within the purview of the larger conference. The structure of these sessions varies by conference and even by group, but in general they tend to be structured either more like a panel presentation, with presenters and leaders, or more like a roundtable, with several speakers and a particular meeting agenda. These styles resemble, respectively, a miniconference focusing on a particular topic and a committee meeting. 

Papers with respondents are structured around a speaker who gives an approximately thirty-minute paper and a respondent who contributes their own thoughts, objections, and further questions in the following fifteen minutes. Finally, the speaker gets that same amount of time to formulate their reply to the respondent.

Poster presentations ask participants to visually display their ideas on a research poster, which is typically displayed with other research posters in a specific area at a conference. The poster needs to be understandable on its own (without the author) as viewers sometimes look through the posters outside the bounds of the poster session, which is a scheduled period of time where poster authors stand with their posters and engage viewers in conversation about the work. Research posters have long tended to follow common templates for design, but in recent years some scholars have begun challenging these templates for improved usability (for example, the Better Poster campaign as described here  or the APA template based on the original, here.

You can read more about research posters on our resource here .

Presenting the conference paper

Aim to take less time than you are given! If your presentation slot is 15 minutes, aim for 13 or 14 when you practice. A little leeway and a slightly shorter presentation is a courtesy to your audience and to your fellow presenters, and will not at all imply that you are unprepared or unprofessional — in fact, being able to keep well within your allotted time is the mark of a good presenter.

Make sure you speak slowly and clearly, using accessibility aids if available such as a microphone or closed captioning on a slide deck. Many presenters have begun bringing accessibility copies of their talks, which are printed transcripts of the talk using a larger font for audience members who need them. It is also becoming increasingly common for presenters at conferences to share their slides and copies of their talk via a shortened link or QR code found on the bottom of the slides so that audiences may access them later or even while they are in your session.

The conventions for presentation differ based on field. Some fields tend toward reading papers aloud with very little audiovisual accompaniment; others use slide decks; others speak extemporaneously. You can find out more about typical practices in your field by attending conferences yourself and by asking mentors. Generally, you will be able to improve the accessibility of your presentation if you have a visual accompaniment and prepared remarks.

Even in fields where presenters tend to read papers verbatim, it is rarely a good idea to bring a paper from a class or another research paper you have written without editing it for an oral presentation. Seminar papers tend to be too long to read in 15 minutes, and often lead to graduate students surpassing their time limits. Moreover, research papers are meant to be read — they lack the kinds of repetition and simple sentence structure that are more beneficial to listeners. Finally, conference presentations do not serve the same purposes as most class papers — typically in a class, you're expected to show that you have understood the material, but at a conference, listeners are more interested in hearing what contributions you have that might help them in their own research. It's typical to move the bulk of your literature review to an appendix or another document so that you can discuss other scholarship in the area if it comes up in the Q&A, but during your presentation you're left free to focus on your own methods and findings. (Many presenters will even say: "I'm skipping a lot of [X material] for the sake of time, but I'm happy to discuss it later with anyone who's interested.")

Since you will present your paper orally, you may repeat important points and say more about the structure of the essay than a written submission to a journal (or a paper for your undergraduate or graduate courses) would require. This often means signposting orally when you are moving to a new section of the paper or when you are shifting to a new idea. The thesis of your paper should come early in your presentation to give listeners a clear understanding of what is to follow. At this point, you may also overview or forecast your paper and tell listeners how you will move from one argument to the next. It is generally advised to quickly summarize your important points in a bulleted list at the end of your presentation to remind everyone of the two or three most essential arguments or findings.

If you use a slide presentation, you may want to follow the guidelines presented in the OWL resource, Designing an Effective PowerPoint Presentation .

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APA Style 7th Edition: Citing Your Sources

• Basics of APA Formatting
• In Text Quick View
• Block Quotes
• Books & eBooks
• Thesis/Dissertation
• Audiovisual
• Conference Presentations

Standard Format

Formatting rules, various examples.

• Social Media
• Legal References
• Reports and Gray Literature
• Academic Integrity and Plagiarism
• Additional Resources
• Reference Page

Adapted from American Psychological Association. (2020). Publication manual of the American Psychological Association (7th ed).  https://doi.org/10.1037/0000165-000

• Date should match the date(s) of the full conference
• Conference Proceedings published in journal or book should follow the same format for a journal or edited book chapter

See Ch. 10 pp. 313-352 of APA Manual for more examples and formatting rules

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