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What is a Database?

Oct 15, 2014

10.05k likes | 20.77k Views

What is a Database?. A collection of organized information on a particular subject. It is organized so that queries and reports based on the information can be readily performed. Common examples of databases: telephone book Student records. Other databases - Company records

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Presentation Transcript

What is a Database? • A collection of organized information on a particular subject. • It is organized so that queries and reports based on the information can be readily performed. • Common examples of databases: • telephone book • Student records

Other databases - Company records - Police records - Census records - University records The organization is important to be able to retrieve information from a data base.

Databases and Spreadsheets Databases more for organization of large amounts of non numeric data where queries are more important then computation. Spreadsheets are more powerful computational tools.

. DBMS: A database management system is a collection of software for managing the database and contains software for organizing the data and verifying it, as well as software for retrieving the data through queries as well as creating reports based on the data.

DBMS Software • There are different DBMS software versions available: • Microsoft Access (which we’ll be using) • Microsoft SQL Server (more features than Access) • Oracle • Corel Paradox • MySQL (open-source) • a lot more…

A DBMS can: • -Create / Delete tables • -Modify tables:  • add records • delete records • edit records • rearrange records • change the table structure • Retrieve data from a single / multiple table(s) • find and display a record • answers queries • Createreports • formatted displays of query results or table contents

Tables and Records The basic organizational tool in the database is the table which is organized into records which are subdivided into fields. Conceptually it looks like: Id Lastname Firstname Age Weight 1 Smith Joe 25 70 2 Lee Jane 57 45 3 Harper Stephen 60 67 The data base may be made up of several tables of interrelated information

A record contains a number of fields: • Examples of fields are: • Student number (This field is called a key) • Last name • First Name • Degree Program • Address • Child of Alumnus • And field may be of different types text, number, dates etc.

A particularly important field is called a key. A key is a field that uniquely identifies the record. This field is called the primary key of the table. A name would not be a suitable key because it is not unique. Suitable keys are -student number -social insurance number -drivers license number

Structure of the Table • The structure of the table is the specification of fields for records in table. • The structure specifies the type (or kind of data) for each field.  • Different types of fields are treated differently • when they are entered • when they are displayed • when they are used 

Field Types • Examplesof field types: • integer (whole numbers, ex: 1, 55, 993) • currency (ex: dollars, pounds, euros) • real number (ex: 1.034, 55.3321, etc) • time (ex: 10:42) • date (03/03/09, or January 1st 2006). • string (text)

The Four basic operations in a database. • Design: • Create the database by defining the tables and Specifying the fields. • Data Entry:  • Adding the actual data by hand or imported from other files. Easy to make errors. • Queries:  • Ask questions about the data. • Reports: -producing a document with info

Video Store Database Example

Video Store Example • We want to create a database for a video store. • Questions: • How will information be organized? • What will we represent as tables? • What information is required?  

Video Store Example (2) • Decision: • Three groups of information (tables). • Videos • Customers • Rental information. • For each table: • What information would we like to maintain?   • What will be the unique primary key (or composite key)?

Table 1: The Video Table • Required information: • Video ID (primary key) • Title • Price • Quantity • Category

Example Video Table

Table 2: The Customer Table • Required Information:  • Membership Number (primary key) • Name • Address • Phone Number

Example Customer Table

Table 3; Rental Information TableThis is a table of transactions • Required Information:  • Membership Number • Video ID • Date Rented • Date Due • Returned Yet?

Example Rental Information Table

Introduction to Microsoft Access 2007

Access Database Objects • First we’ll see some objects defined in Access Databases. • Tables: store your data in rows and columns. All databases contain one or more tables. • Queries: retrieve and process your data. They can combine data from different tables, update your data, and perform calculations on your data.

Access Database Objects • Forms: control data entry and data views. They provide visual cues that make data easier to work with. • Reports: summarize and print your data. They turn the data in your tables and queries into documents for communicating ideas.

Microsoft Access in MS Office • First of all, not all versions of Microsoft Office include Access. • only the “Professional” version of office includes Access, NOT the student version. • NOT part of any version of Office for the Mac.

Starting Microsoft Access • As with other Microsoft Office applications, you can start Access by: • double-clicking the desktop icon of there is one. • double-clicking an Access file you have created previously. • going through the Start menu.

Getting Started Window in Access

Creating a New Database • In order to create a new database in Access we can first select what type of database we want. • Access has several built-in templates such as: • Business • Personal • Sample • Education (Faculty, student).

We wont be using the templates but starting from a blank database. But we could use one of the templates. For example: Education Databases • Faculty • Keep track of information about faculty members such as names, contact information, etc. • Student • Names, contact, medical information, etc.

Creating a Blank Database • Of course if none of these templates meet our requirements, we can create a blank database. • Click on Featuring, then the Blank Database option.

Creating a Blank Database (2) • After clicking the Blank Database option, a menu will show up on the right that allows you to chose a filename and location for your new blank database.

Access Window Toolbar Table panel Table list

Access Window (2) • The Microsoft Access window should look a bit familiar. • uses the same types of tabs as used by Excel 2007 and also other Microsoft 2007 office products • The table panel actually looks a lot like Excel with Rows (Records) and Columns (Fields).

Access Toolbars • As with the other Microsoft software we have seen Access has multiple Tabs or toolbars instead of menus. • Like we have done for the other applications, we’ll see some of the Tabs relevant to Access, the others we have seen before.

Create Tab • The Create tab contains options to create new: • tables • forms • reports, etc

External Data Tab • The External Data tab allows the database creator to importdata from other sources such as: • Excel File • Other Access file • Text files • etc…

Database Tools Tab • The Database Tools tab allows us to create relationships between tables or with other databases, etc.

Datasheet Tab • The Datasheet tab allows us to add new fields, change the type for the fields, edit relationships, etc.

Access Views • There are several different views you can use for your database, we’ll see the two most useful: • Datasheet View: which displays the fields and the records. This view is useful to enter records. • Design View: This view allows us to add fields, change the field type, set the Primary key. This view does not show the records. • You can switch view with the Views button.

Datasheet View

Design View

Tables: Fields and Records • Databases in Access contain at least one table. • Each column( e.g. Category) is a field. • Each row is a record. • A record is a collection fields. • A field is a single piece of information.

Tables • Tables store data • The most important building block of a database. • If the table is well designed then data should not be duplicated. • Having to duplicate data shows poor design • Table is composed of records and each record is composed of fields.

Attributes of the Table Fields Primary Key: the unique identifier for each record (row) Data Type: specifies what kind of data in going to be stored in each field.

More on Primary Keys • Primary Keys are like fingerprints: there are no two human beings with identical fingerprints. • Between different records, the fields that are not part of the primary key may be equal. • In the case of composite key, the full set is unique for each record (individually they might have duplicates).

More on Primary Keys (2) • When you create a table, access allows you to specify whichfield will be the primary key. • Also, Access can assign a numeric integer data increment in 1 unit automatically, every time you enter a new record. • Called ID by default. • Each record will have a unique ID number. • You can change the field name to a user friendly one such as VIDEO_ID or STUDENT_ID.

Assigning Primary Keys • Right click over the field you want to specify as primary key. • Click on Primary Key. • A key will appear next to the field.

Assigning Primary Keys (2) • You can also use the Primary Key button at in the Design toolbar.

Creating a Database

Creating a Database • We’ll demonstrate how to create a database by using the Video store example we have seen last lecture. • The Video Store database had three tables: • Video • Customer • Rental Information. • We’ll show step by step how to create this database using Microsoft Access. • We’ll first create our Video table.

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DATABASE MANAGEMENT SYSTEM

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Deliver a credible and compelling presentation by deploying this Employee Database Powerpoint Ppt Template Bundles Intensify your message with the right graphics, images, icons, etc. presented in this complete deck. This PPT template is a great starting point to convey your messages and build a good collaboration. The Twenty Three slides added to this PowerPoint slideshow helps you present a thorough explanation of the topic. You can use it to study and present various kinds of information in the form of stats, figures, data charts, and many more. This Employee Database Powerpoint Ppt Template Bundles PPT slideshow is available for use in standard and widescreen aspects ratios. So, you can use it as per your convenience. Apart from this, it can be downloaded in PNG, JPG, and PDF formats, all completely editable and modifiable. The most profound feature of this PPT design is that it is fully compatible with Google Slides making it suitable for every industry and business domain.

Engage buyer personas and boost brand awareness by pitching yourself using this prefabricated set. This Mainframe Server Employee Communication Network Connection Database is a great tool to connect with your audience as it contains high-quality content and graphics. This helps in conveying your thoughts in a well-structured manner. It also helps you attain a competitive advantage because of its unique design and aesthetics. In addition to this, you can use this PPT design to portray information and educate your audience on various topics. With twelve slides, this is a great design to use for your upcoming presentations. Not only is it cost-effective but also easily pliable depending on your needs and requirements. As such color, font, or any other design component can be altered. It is also available for immediate download in different formats such as PNG, JPG, etc. So, without any further ado, download it now.

Mentioned slide graphically presents company employee base diversity and inclusion summary. It includes diversity base on gender, ethnicity, and age. Deliver an outstanding presentation on the topic using this Company Employee Base Diversity And Inclusion Strategic Analysis Of Hubspot CRM Platform. Dispense information and present a thorough explanation of Gender, Ethnicity, Age using the slides given. This template can be altered and personalized to fit your needs. It is also available for immediate download. So grab it now.

Mentioned slide provides information about company employee base over the years. It includes yearly employee base and employee base split by regions such as America, Europe, and Asia pacific. Present the topic in a bit more detail with this Company Employee Base Growth Over The Years Strategic Analysis Of Hubspot CRM Platform. Use it as a tool for discussion and navigation on Employee Base Growth, Employee Base Split, Key Insights. This template is free to edit as deemed fit for your organization. Therefore download it now.

This slide depicts the dashboard evaluating the employee recruitment database to provide real time insights and metrics to optimize recruitment processes and decision making. It includes metrics such as hires per month, hires by department etc. Introducing our Employee Recruitment Database Analytical Dashboard set of slides. The topics discussed in these slides are Business Development, Database Analytical Dashboard This is an immediately available PowerPoint presentation that can be conveniently customized. Download it and convince your audience.

This slide depicts the dashboard evaluating employee training database to track and analyze training program effectiveness and employee performance metrics. It includes parameters such as number of participants, hours of training, training type etc. Presenting our well structured Employee Training Database Evaluation Dashboard The topics discussed in this slide are Employee Training, Database Evaluation Dashboard This is an instantly available PowerPoint presentation that can be edited conveniently. Download it right away and captivate your audience.

This slide depicts the dashboard analyzing the time and attendance database of employees. It includes metrics such as average absenteeism rate, average overtime per week, average overtime by age group, etc. Introducing our Hr Dashboard To Monitor Workforce Employee Database set of slides. The topics discussed in these slides are Overtime Hours, Avg Overtime, Employee Database This is an immediately available PowerPoint presentation that can be conveniently customized. Download it and convince your audience.

This slide depicts impact of employee database on business management. It includes benefits such as enhancing security, reducing data inconsistency, reducing data redundancy etc. Presenting our well structured Impact Of Employee Database On Business The topics discussed in this slide are Employee Database, Integrity Checks, Data Storage This is an instantly available PowerPoint presentation that can be edited conveniently. Download it right away and captivate your audience.

This slide covers the workforce training plan for new CRM software. It includes training details such as session, trainer, trainees, mode, duration, and cost. Present the topic in a bit more detail with this Employee Training Schedule For Successful CRM Effective Sales Techniques To Boost Business MKT SS V. Use it as a tool for discussion and navigation on Training, Trainer, Duration. This template is free to edit as deemed fit for your organization. Therefore download it now.

Following slide highlights training plan for operating customer billing system. It include training areas such as operating, integration, documentation, real time tracking etc.Present the topic in a bit more detail with this Employee Training Plan For Operating Billing Automation For Customer Database. Use it as a tool for discussion and navigation on Operating System, Real Time Tracking, Customer Support . This template is free to edit as deemed fit for your organization. Therefore download it now.

Presenting our Employee Performance Database Template In Powerpoint And Google Slides Cpb PowerPoint template design. This PowerPoint slide showcases six stages. It is useful to share insightful information on Employee Performance Database Template This PPT slide can be easily accessed in standard screen and widescreen aspect ratios. It is also available in various formats like PDF, PNG, and JPG. Not only this, the PowerPoint slideshow is completely editable and you can effortlessly modify the font size, font type, and shapes according to your wish. Our PPT layout is compatible with Google Slides as well, so download and edit it as per your knowledge.

Presenting Employee Directory Template Employee Database In Powerpoint And Google Slides Cpb slide which is completely adaptable. The graphics in this PowerPoint slide showcase six stages that will help you succinctly convey the information. In addition, you can alternate the color, font size, font type, and shapes of this PPT layout according to your content. This PPT presentation can be accessed with Google Slides and is available in both standard screen and widescreen aspect ratios. It is also a useful set to elucidate topics like Employee Directory Template Employee Database. This well structured design can be downloaded in different formats like PDF, JPG, and PNG. So, without any delay, click on the download button now.

This slide covers the workforce training plan for new CRM software. It includes training details such as session, trainer, trainees, mode, duration, and cost. Deliver an outstanding presentation on the topic using this Employee Training Schedule For Successful CRM Powerful Sales Tactics For Meeting MKT SS V. Dispense information and present a thorough explanation of Trainer, Trainees, Mode using the slides given. This template can be altered and personalized to fit your needs. It is also available for immediate download. So grab it now.

The slide showcases the positive impact of investing in CRM software. The majority of employees are satisfied due to automation of tasks, improved performance and training provided for skill development. Introducing Analytical CRM Software To Boost Improvement In Employee Satisfaction SA SS to increase your presentation threshold. Encompassed with Five stages, this template is a great option to educate and entice your audience. Dispence information on Automation Of Manual Tasks, Improved Performance, Trainings For Skill Development, using this template. Grab it now to reap its full benefits.

This slide outlines the employee database to design a staff earning statement. It includes employee ID, employee name, basic pay, HRA, bonus, deduction, etc. Present the topic in a bit more detail with this Employee Database For Creating Earning Statement. Use it as a tool for discussion and navigation on Performance Bonus, Basic Pay, Employee ID. This template is free to edit as deemed fit for your organization. Therefore download it now.

This slide covers the best application of executing employee database management systems in an organization such as data security, training, regular backups, etc. Presenting our set of slides with Best Practices For Implementing Employee Database System This exhibits information on five stages of the process. This is an easy to edit and innovatively designed PowerPoint template. So download immediately and highlight information on Data Security, Other System, Regular Backups

This slide covers a comparative analysis of employee database management tools to identify the best software for increasing employee productivity. It involves comparative factors such as features, industry, market segment and rating. Introducing our Comparative Analysis Of Employee Database Management Software set of slides. The topics discussed in these slides are Measures Productivity, Manage Workflow, Management Software This is an immediately available PowerPoint presentation that can be conveniently customized. Download it and convince your audience.

This slide covers the employee database for handling and monitoring the payroll system of the organization. It includes name of employee, position, base salary, joining date, experience etc. Presenting our well structured Employee Database For Managing And Monitoring Payroll The topics discussed in this slide are Research Services, Employee Database, Monitoring Payroll This is an instantly available PowerPoint presentation that can be edited conveniently. Download it right away and captivate your audience.

This slide covers the employee database to efficiently match personnel with appropriate roles and opportunities based on their qualifications. It includes employee ID, employee name, skills, experience years, etc. Introducing our premium set of slides with Employee Database For Tracking Skill And Experience Ellicudate the five stages and present information using this PPT slide. This is a completely adaptable PowerPoint template design that can be used to interpret topics like Employee Database, Tracking Skill, Big Data Analytics So download instantly and tailor it with your information.

The slide covers the employee database to keep a record of training and development sessions. It includes employee names, ratings, areas of improvement, training requirements, etc. Presenting our set of slides with Employee Database For Tracking Training And Development This exhibits information on five stages of the process. This is an easy to edit and innovatively designed PowerPoint template. So download immediately and highlight information on Official Training, Employee Database, Tracking Training

Introducing our Employee Database Icon For Maintaining Record set of slides. The topics discussed in these slides are Employee Database, Maintaining Record This is an immediately available PowerPoint presentation that can be conveniently customized. Download it and convince your audience.

This slide showcases the monthly timeline of the employee database development plan. It includes steps such as gathering employee data, improving data collection, running data inspection, etc. Presenting our well structured Employee Database Management Plan Development The topics discussed in this slide are Collection Process, Employee Database, Plan Development This is an instantly available PowerPoint presentation that can be edited conveniently. Download it right away and captivate your audience.

This slide covers the employee database management system architecture to efficiently store, manage, and retrieve employee related information. Introducing our premium set of slides with Employee Database Management System Architecture Ellicudate the one stages and present information using this PPT slide. This is a completely adaptable PowerPoint template design that can be used to interpret topics like Employee Details, Reject Leave, Monitor Performance So download instantly and tailor it with your information.

The slide covers users of the employee database management system such as HR personnel, managers, employees, and stakeholders to manage and use various aspect of workforce. Presenting our set of slides with Employee Database Management System End Users This exhibits information on four stages of the process. This is an easy to edit and innovatively designed PowerPoint template. So download immediately and highlight information on Review Employee, Personal Information, Strategic Workforce

Introducing our Employee Database Management System Icon set of slides. The topics discussed in these slides are Employee Database, Management System This is an immediately available PowerPoint presentation that can be conveniently customized. Download it and convince your audience.

This slide shows the top ten employee database management system products with the highest rankings. It includes details related to ranks, database management system products, and database models. Presenting our well structured Employee Database Management System Rankings The topics discussed in this slide are Database Management System, Database Model This is an instantly available PowerPoint presentation that can be edited conveniently. Download it right away and captivate your audience.

This slide covers the employee database to monitor and analyze work performance to to track, monitor, and evaluate employee productivity and efficiency. It includes employee details, performance standards, accomplishments, etc Introducing our Employee Database To Analyze Work Performance set of slides. The topics discussed in these slides are Employee Database, Analyze Work Performance This is an immediately available PowerPoint presentation that can be conveniently customized. Download it and convince your audience.

Presenting our well structured Employee Performance Record Database Icon The topics discussed in this slide are Employee Performance, Record Database This is an instantly available PowerPoint presentation that can be edited conveniently. Download it right away and captivate your audience.

This slide covers major challenges and their solutions for managing employee database efficiently. It includes solutions to challenges such as data security, data accuracy, regulatory compliance, data integration, and record accessibility Introducing our premium set of slides with Potential Solutions To Employee Database Management Challenges Ellicudate the two stages and present information using this PPT slide. This is a completely adaptable PowerPoint template design that can be used to interpret topics like Data Security, Data Integration, Record Accessibility So download instantly and tailor it with your information.

This slide outlines key aspects of software requirements for the employee database system. It includes software interface and hardware interface requirements. Introducing our Software Requirement For Employee Database System set of slides. The topics discussed in these slides are Project Manager, Employee Demographic, Attendance Record This is an immediately available PowerPoint presentation that can be conveniently customized. Download it and convince your audience.

This slide highlights the process of integrating employee database software to streamline HR processes and improve data accuracy. It includes selecting relevant management systems, identifying data requirement, applying integration strategy etc. Presenting our set of slides with Steps To Integrate Employee Database Software This exhibits information on four stages of the process. This is an easy to edit and innovatively designed PowerPoint template. So download immediately and highlight information on Management System, Data Requirement, Integration Strategy

This slide highlights various types of employee database that are managed and governed at different management levels which helps in measuring employee efficiency. It provides information regarding exploratory data, operational data, etc. Introducing our premium set of slides with Types Of Employee Database Across Various Management Levels Ellicudate the four stages and present information using this PPT slide. This is a completely adaptable PowerPoint template design that can be used to interpret topics like Reference Data, Enterprise Data, Operational Data So download instantly and tailor it with your information.

This slide covers the workforce training plan for new CRM software. It includes training details such as session, trainer, trainees, mode, duration, and cost. Present the topic in a bit more detail with this Employee Training Schedule For New Crm System Crm Software Deployment Guide. Use it as a tool for discussion and navigation on Lead Management, Account Setup, System Configuration . This template is free to edit as deemed fit for your organization. Therefore download it now.

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This slide covers the workforce training plan for new CRM software. It includes training details such as session, trainer, trainees, mode, duration, and cost. Deliver an outstanding presentation on the topic using this Employee Training Schedule For New Crm System Customer Relationship Management System. Dispense information and present a thorough explanation of System Configuration, Lead Management, Data Security using the slides given. This template can be altered and personalized to fit your needs. It is also available for immediate download. So grab it now.

This slide covers the workforce training plan for new CRM software. It includes training details such as session, trainer, trainees, mode, duration, and cost. Deliver an outstanding presentation on the topic using this Employee Training Schedule For New Crm System Crm Implementation Process. Dispense information and present a thorough explanation of Lead Management, Account Setup, Data Security using the slides given. This template can be altered and personalized to fit your needs. It is also available for immediate download. So grab it now.

This slide covers the workforce training plan for new CRM software. It includes training details such as session, trainer, trainees, mode, duration, and cost. Deliver an outstanding presentation on the topic using this Employee Training Schedule For New Crm System Crm System Implementation Guide For Businesses. Dispense information and present a thorough explanation of System Configuration, Lead Management, Data Security using the slides given. This template can be altered and personalized to fit your needs. It is also available for immediate download. So grab it now.

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Below mentioned slide exhibits employee payroll management system using database relationship diagram which assist the businesses in storing large amount of employee data using ER diagram tool. Gross salary, salary, employee and leave details are some of the key entities which can be stored in the ER software. Presenting our set of slides with name Database Relationship Diagram For Employee Payroll Management System. This exhibits information on one stages of the process. This is an easy to edit and innovatively designed PowerPoint template. So download immediately and highlight information on Database, Relationship, Payroll, Management System.

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