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How to Use Slide Sorter View in PowerPoint

Slide Sorter view is a great way to view and organize your presentation, particularly when your presentation has many slides.

Rearrange Slides

PowerPoint switches to Slide Sorter view, displaying all of the presentation's slides as thumbnails.

Scroll to find the slides you want to arrange.

The slide is dropped in the new location and all slides in the presentation are renumbered accordingly.

Remove Slides

Select the slide(s) you want to remove.

Return to Normal View

When you’re done working in Slide Sorter view, return to Normal view to continue editing the presentation.

PowerPoint switches back to Normal view, and you can edit the selected slide.

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Home » Microsoft Powerpoint » What Is Slide Sorter View in MS PowerPoint

What Is Slide Sorter View in MS PowerPoint

MS PowerPoint offers a slide sorter view with which to reorder your slides. You can drag and drop them into different sequences.

As you open a PowerPoint presentation, the left pane of the window holds the slides as thumbnails. To reorder them, you can drag the slides up and down in the left pane. But if you have many slides in your presentation, it is easier to use the slide sorter view to reorder them.

The slide sorter view is useful for:

Viewing all slides at once
Reordering slides
Breaking a presentation into sections
Modifying sections

We will show you how to use the slide sorter view to do all the above. We will use simple, step-by-step instructions.

Let us begin.

Method #1: Viewing All Slides at Once

Step #1: open powerpoint.

Open a PowerPoint presentation that has plenty of slides.

The left pane holds the thumbnails of slides.

slide sorter view in powerpoint presentation

Step #2: Change to Slide Sorter View

In the main menu bar, click on the View tab to change the ribbon.

On the View ribbon, in the section Presentation Views , click on the Slide Sorter icon.

The right pane now shows a collection of slides rather than one single slide.

Use the zoom slider in the bottom right corner to bring all the slides within the window.

Drag the slider control to the left to make each image smaller, allowing more images to fit into the window.

Method #2: Reorder Slides

The right pane now has a collection of slides rather than one single slide.

Step #3: Reorder Slides

Click on, hold, and drag the slide you want to a new position.

Other slides will move to accommodate the slide you are dragging.

Method #3: Create Sections

Step #3: Create Sections

Right-click between two slides where you would like to create a split.

A red line and a menu will appear.

Click on Add Section in that menu.

All slides after the split will move down to a new position named Untitled Section .

A dialog box will open, allowing you to rename the section.

Enter the new Section name: in the field, and click on the Rename button.

The slides are now divided into a Default Section and the new Section you have created.

You can create as many new sections as necessary.

Method #4: Modify Sections

Step #3: Modify Sections

Right-click on the section name you want to change.

A menu will appear with several options:

Rename section — Change the name of the selected section.
Remove section — Delete the name of the section and merge all the slides inside with the section above it.
Remove Section & Slides — Delete the name of the selected section, and also delete all slides within the section.
Remove All Sections — Delete all section names.
Move Section Up — Move the selected section up by one position.
Move Section Down — Move the selected section down by one position.

Make the necessary choice for modifying the sections.

We have shown you in simple step-by-step instructions different ways of using the slide sorter view in PowerPoint to manage your slides.

PowerPoint Slide Sorter: What is it and How to use it?

Last updated on August 19th, 2023

Some PowerPoint slide decks contain dozens of slides. Sorting through those slides or rearranging them using drag and drop from the default ‘Normal’ view in PowerPoint can be difficult. If you have too many slides, you might even end up mixing them up when attempting to drag and drop them in the Normal view. This is why you should use PowerPoint Slide Sorter view to better manage your slides.

What is the Slide Sorter?

PowerPoint Slide Sorter is one of the views available in Microsoft PowerPoint that lets you view all your slides in the form of thumbnails sorted horizontally. This helps better organize the slides, as you can rearrange them using drag and drop. Furthermore, you can zoom your slides (in or out) to increase or reduce the size of the thumbnails according to your convenience. The definition of Slide Sorter by Microsoft is as follows:

Slide Sorter view gives you a view of your slides in thumbnail form. This view makes it easy for you to sort and organize the sequence of your slides as you prepare to print your slides.

How to use the Slide Sorter to Prepare Presentations in PowerPoint?

The following instructions regarding the use of PowerPoint Slide Sorter are applicable to all recent versions of PowerPoint, including PowerPoint 2019 (PC and Mac), PowerPoint for Microsoft 365 (PC and Mac), and PowerPoint for the web. These instructions are also applicable to older versions including PowerPoint 2016 for Mac, PowerPoint 2013 (PC), and PowerPoint 2010 (PC).

How to View PowerPoint Slides in Slide Sorter View?

Here are multiple ways to open and access the Slide Sorter view in Microsoft PowerPoint.

View Tab in PowerPoint: PowerPoint Slide Sorter button appears under Presentation Views from the View tab in the Ribbon menu via View -> Slide Sorter to access it. To switch back anytime, choose a different view from the View tab or the bottom of the presentation deck.

Keyboard Shortcut: You can also access Slide Sorter via a keyboard shortcut. In this case, in Windows, press Alt + V then D key. The Alt + V combination will highlight the View tab in the Ribbon, and then pressing the D key will open the Slide Sorter view.

Bottom of the Taskbar: You can also access the Slide Sorter view from the bottom of the taskbar via the slide sorter icon.

Use the Slide Sorter to Drag Your Slides in the Presentation to Find the Right Order

How to rearrange slides in PowerPoint using the Slide Sorter View? Go to Slide Sorter and drag the slides to organize how they appear along the presentation. The GIF animation below shows how you can easily rearrange your slides to better manage them in Slide Sorter view. For the purpose of this demo, we have used the free business proposal presentation template to demonstrate the Slide Sorter view and arrange some of the slides in the desired order.

Source: FPPT.com

Have a Better View of Your Slides

Do you know how to design and use PowerPoint Slide Sorter View for maximum effect? Unlike the Normal view or the Outline View, the Slide Sorter view provides a great interface for the presentation designer to view all the slide thumbnails in a single place. As a presentation designer or presenter, you can have a more cohesive view of your presentation. Moreover, using the zoom option, you can fit all the presentation slides within the same view, to zoom in or zoom out to view large or small thumbnails for your slides.

Organize Your Slides in Sections

Slide Sorter view also enables you to sort your slides in sections, similar to how you would organize them in folders. You can create a section via right-click context menu, name it and drag slides to organize it. These collapsible menus can then be used to organize your slides according to the subsections of your presentation, e.g. introduction, agenda, main topic, and conclusion. While you can also add sections from the Normal view the same way via right-click menu, you would be better off using Slide Sorter view to arrange them more conveniently.

Organize Slides in Section with Slide Sorter

Final Words

PowerPoint Slide Sorter can help you better organize your slides by improving the way you view and sort your slides. Whether you have a handful of slides or dozens that you need to sort through, using Slide Sorter can save you a lot of time and effort in getting control of your slides.

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Slide sorter view in powerpoint- instructions, how to use slide sorter view in powerpoint: video.

This video lesson, titled “ Slide Sorter View ,” shows you how to use Slide Sorter view in PowerPoint. This video lesson is from our complete PowerPoint tutorial , titled “ Mastering PowerPoint Made Easy v.2019 and 365 .”

Overview of Slide Sorter View in PowerPoint:

Slide Sorter view in PowerPoint lets you view and sort the presentation slides. To switch to Slide Sorter view, click the “Slide Sorter” button in the presentation view buttons in the Status Bar. Alternatively, click the “Slide Sorter” button in the “Presentation Views” button group on the “View” tab of the Ribbon.

You use Slide Sorter view to reorganize, insert, delete and copy the presentation slides. Slide Sorter view in PowerPoint also shows the presentation’s visual flow. You can also add and preview slide transition animation here, as well.

In Slide Sorter view in PowerPoint, all the presentation slides appear as thumbnails. You cannot modify the slide content in this view. However, many of the features you can do in Slide Sorter view in PowerPoint you can also do within the slide thumbnails pane in Normal view. To select a slide in Slide Sorter view, click a slide thumbnail. To reorganize the sequence of slides in your presentation, click and drag the slide thumbnails in this view and then release them in the desired position.

If you double-click a slide thumbnail in Slide Sorter view in PowerPoint or select a slide thumbnail and then press the “Enter” key on your keyboard, you open the selected slide in Normal View, where you can modify its content. To delete a slide in Slide Sorter view, click to select the desired slide thumbnail. Then press the “Delete” key on your keyboard. Alternatively, right-click the slide thumbnail to delete. Then select the “Delete Slide” command in the pop-up menu that appears.

A picture of a presentation shown in Slide Sorter view in PowerPoint for Microsoft 365.

Instructions on using slide sorter view in powerpoint:.

To switch to Slide Sorter view , click the “Slide Sorter” button in the presentation view buttons on the Status Bar.
Alternatively , click the “Slide Sorter” button in the “Presentation Views” button group on the “View” tab of the Ribbon.
In Slide Sorter view, all the presentation slides appear as thumbnails. You cannot modify the slide content in this view. However, many of the features you can do in Slide Sorter view in PowerPoint you can also do within the slide thumbnails pane in Normal view.
If you want to select a slide in Slide Sorter view , click a slide thumbnail.
To reorganize the sequence of slides in your presentation , click and drag the slide thumbnails in this view and then release them in the desired position.
To open a selected slide in Normal View to edit its content , double-click a slide thumbnail in Slide Sorter view in PowerPoint.
Alternatively , select a slide thumbnail and then press the “Enter” key on your keyboard.
To delete a slide in Slide Sorter view , click to select the desired slide thumbnail.
Then press the “Delete” key on your keyboard.
Alternatively , right-click the slide thumbnail to delete.
Then select the “Delete Slide” command in the pop-up menu that appears.

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Home Blog PowerPoint Tutorials How to Switch to Slide Sorter View in PowerPoint

How to Switch to Slide Sorter View in PowerPoint

The Normal view in PowerPoint is commonly used for editing slides. However, it isn’t always the best option for sorting and viewing a presentation or PowerPoint template with dozens of slides. The Slide Sorter View in PowerPoint helps easily view and sort PowerPoint slides as thumbnails.

How to Switch to Slide Sorter View

There are multiple ways to switch to Slide Sorter view, including via the taskbar icon at the bottom and View -> Slide Sorter .

Once in the Slide Sorter view, you can easily view and sort slides in a convenient view where all slides are displayed horizontally in the form of thumbnails. The right-click context menu provides various options for other views like the Normal view in PowerPoint. These include options to cut, copy, paste, duplicate, hide, and delete slides, as well as options to add sections to your presentation, format background, and link to slides.

Drag and Drop to Sort Slides

One of the biggest advantages of using Slide Sorter view is to drag and drop to rearrange slides using an easy-to-view horizontal layout instead of the vertical thumbnails in the Normal view.

Adjust Slides for Better Viewing and Sorting

By zooming slides, you can further enhance the size of the thumbnails by moving the taskbar zoom slider or via View -> Zoom .

To adjust slides neatly on your screen, go to View -> Fit to Window to organize all slide thumbnails according to your screen.

How to Switch Back to Normal View

You can exit the Slide Sorter view by selecting a different view (such as the Normal view) via the taskbar or from the View tab.

Final Words

Using the Slide Sorter view in PowerPoint can be great for enhancing productivity to organize several slides using drag and drop within an easy-to-view layout. This can be much easier than using other viewing options in PowerPoint since this viewing option is precisely meant for what its name suggests, sorting slides conveniently.

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How to Use the Slide Sorter View in PowerPoint

Whether you’re creating a simple photo slideshow or an in-depth business presentation, organization is key. The slide sorter view in PowerPoint is an invaluable yet underutilized tool to arrange your slides.

In this blog post, you’ll learn:

What is slide sorter view and its benefits
How to activate slide sorter view
Core functions for organizing slides
Tips for seamless slide arrangement
Creative ways to use slide sorter view

I’ve been using PowerPoint professionally for over 10 years. With experience across various industries creating investor decks, sales presentations, training programs and more, I’ve mastered the slide sorter view to organize smooth-flowing and impactful presentations.

Keep reading as I share my best tips for unlocking the potential of slide sorter view.

What is Slide Sorter View?

Slide sorter view displays all slides in your PowerPoint presentation as thumbnails on one screen. This gives you an aerial view of the entire presentation layout to understand how ideas and concepts flow from one slide to the next.

Here are some key benefits of using slide sorter view:

Visualize presentation structure : See the big picture instead of getting lost in individual slides.
Rearrange slides easily : Click and drag thumbnails to rearrange them intuitively.
Identify gaps or duplication : Spot missing or repetitive ideas at a high level.
Apply global edits : Format multiple slides simultaneously by multi-selecting.
Present with confidence : Confirm that your story flows logically before presenting.

Whether you’re building a presentation from scratch or inheriting a deck, slide sorter view is the fastest way to get organized. Let’s look at how to activate it.

Activating Slide Sorter View

Accessing slide sorter view is simple. Here are the steps:

Open your PowerPoint presentation
Select the View tab on the ribbon
Click the Slide Sorter button in the Presentation Views group

Your slides will instantly transform into thumbnail previews spread across your screen.

Pro Tip : You can also toggle between normal and slide sorter view quickly using the shortcut Shift + F5 . This is handy when formatting individual slides but want to periodically check how the overall flow looks from above.

Core Functions for Organizing Slides

Once you enter slide sorter view, an array of options becomes available to organize your content. Here are the most helpful features:

Click and Drag to Reorder Slides

Simply click on a slide thumbnail and drag it to any position in your presentation. All subsequent slides will automatically shift accordingly. This makes restructuring your story arc seamless.

Multi-Select to Format Multiple Slides

If you want to apply formatting changes to various slides, hold down CTRL and select the desired thumbnails. Then use the ribbon to alter layouts, fonts, colors and more across multiple slides at once.

Insert New Slides

Don’t let a gap in your narrative ruin your flow. Click where you want to add new content and select the New Slide button on the ribbon. This efficiently inserts a new placeholder slide without having to exit slide sorter view.

Delete Slides

Spot repetitive or unnecessary slides? Select the thumbnail(s) and press Delete to remove them cleanly. This also automatically reconciles transitions and slide numbers.

Duplicate Slides

Find an impactful slide you want to re-use such as your main agenda? Right click the thumbnail and choose Duplicate to reuse the layout. Customize the copy with new content.

Learning these core functions allows you to shape a logically structured presentation. But slide arrangement requires an artistic eye too.

Tips for Seamless Slide Arrangement

Organizing a visually-appealing slide deck that flows smoothly takes some finesse. Apply these tips to take your presentations from good to great:

Lead with your best slide – Grab attention immediately with a bold title slide.
Start and end strong – Bookend your presentation with impact to leave a lasting impression.
Funnel concepts – Open with broader ideas and funnel down to detailed points.
Use section dividers – Visually separate key concepts and themes with dividers.
Create narrative arcs – Shape mini-stories within your overarching storyline for momentum.
Use mirroring – Create connections by reflecting layouts, imagery or phrases across slides.
Employ contrasts – Maintain interest by varying slide designs, colors and content types.
Simplify complex data – Break dense slides into digestible bite-sized visuals.

Thoughtfully arranging your slides using these tips will help your audience stay engaged from start to finish.

Creative Ways to Use Slide Sorter View

Beyond standard presentations, I often use slide sorter view to organize more visual content like:

Photo Collages

Compile related images to create a graphical story. The thumbnail previews make this easy.

Process Flows

Demonstrate a sequence of steps, timeline or workflow using a visual narrative.

Mood Boards

Collect color palettes, font styles and graphical concepts in one consolidated view.

Art Portfolios

Curate selections of visual art pieces in an orderly fashion to showcase breadth.

Get creative with how you use slide sorter view to organize any array of images or multi-faceted ideas!

Now Get Organizing!

As you can see, slide sorter view is an invaluable yet underutilized tool in PowerPoint.

Use it to visualize the big picture story arc, seamlessly rearrange concepts, format multiple slides and deliver presentations with confidence.

Here are a few key tips to remember:

Access slide sorter view with Shift + F5
Click and drag thumbnails to reorder easily
Multi-select slides to format all at once
Insert new slides to bridge content gaps
Lead strong, funnel concepts and contrast ideas

So next time you build or inherit a PowerPoint presentation, don’t forget about slide sorter view.

Activating it can save hours of frustration and yield a logically structured narrative that captivates audiences from start to finish!

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How To Use The Slide Sorter View In PowerPoint

Published: August 26, 2023

What is Slide Sorter View in PowerPoint?

Slide Sorter View is one of the many viewing options available in Microsoft PowerPoint. It provides users with a convenient way to manage and organize their presentation slides. In this view, all the slides in a presentation are displayed as thumbnails, allowing users to easily rearrange them, apply transitions, and make other changes.

Unlike the default Normal View, where you can only see one slide at a time, Slide Sorter View provides a bird’s-eye view of your entire presentation. This makes it easier to get an overview of the structure and flow of your slides, and quickly identify any gaps or inconsistencies in your content.

Slide Sorter View is especially useful when working on larger presentations with many slides. It allows you to easily navigate through the slides, make bulk changes, and maintain a consistent visual theme throughout your presentation.

One of the key advantages of using Slide Sorter View is its versatility. It can be used for various tasks, including rearranging slides, selecting multiple slides, deleting slides, applying transitions, adding animation, and more. Whether you’re a student, a professional, or a speaker, Slide Sorter View can help you streamline your presentation creation process and create a visually appealing and engaging slideshow.

To access Slide Sorter View in PowerPoint, simply click on the “Slide Sorter” button located at the bottom of the screen, next to the Normal View and Outline View buttons. Alternatively, you can use the shortcut key “Alt + Shift + View” to switch to Slide Sorter View.

In the next sections, we will explore how to effectively navigate and utilize the various features of Slide Sorter View to optimize your PowerPoint presentations.

How to Access the Slide Sorter View

Accessing the Slide Sorter View in PowerPoint is a simple process. Follow the steps below to switch to Slide Sorter View and start managing your presentation slides.

Open your PowerPoint presentation.
Locate the navigation bar at the bottom of the PowerPoint window.
Click on the “Slide Sorter” button, which is the middle button in the navigation bar. Alternatively, you can use the shortcut key “Alt + Shift + View” to switch to Slide Sorter View.

Once you have successfully accessed the Slide Sorter View, you will see all your slides displayed as thumbnails in a grid layout. Each thumbnail represents a slide in your presentation, allowing you to have a comprehensive overview of the entire presentation’s structure.

By default, PowerPoint displays a maximum of nine slides per row in the Slide Sorter View. If you have more slides than can fit in a single row, you can scroll horizontally to view the remaining slides.

The Slide Sorter View provides a wealth of options for managing and arranging your presentation slides. You can easily move slides around, duplicate them, delete unnecessary slides, and apply transitions or animations to individual slides or groups of slides.

Switching back to Normal View or any other view in PowerPoint is also a breeze. Just click on the corresponding view button in the navigation bar at the bottom of the PowerPoint window or use the appropriate keyboard shortcut.

Now that you know how to access the Slide Sorter View in PowerPoint, you can take full advantage of this powerful feature to better organize and enhance your presentations.

Navigating the Slide Sorter View

Navigating through the Slide Sorter View in PowerPoint is essential for efficiently managing and organizing your presentation slides. Here are some key techniques to help you navigate effortlessly in this view:

1. Scrolling: If you have more slides than can fit in the current view, PowerPoint allows you to scroll horizontally to see the additional slides. Use the scrollbar at the bottom or simply click and drag on the slide thumbnails to navigate through them.

2. Zooming: PowerPoint provides a zoom feature that allows you to adjust the size of the slide thumbnails in the Slide Sorter View. You can zoom in to get a closer look at individual slides or zoom out to see more slides on the screen. To zoom, go to the “View” tab, click on the “Zoom” button, and select the desired zoom level.

3. Slide Selection: As you navigate through the Slide Sorter View, you can select individual slides by clicking on their respective thumbnails. This allows you to make changes to specific slides or perform actions on selected slides, such as copying, deleting, or applying transitions.

4. Keyboard Shortcuts: Keyboard shortcuts can significantly speed up your navigation in the Slide Sorter View. For example, you can use the arrow keys to move between slides, the Ctrl key along with the arrow keys to extend the selection, and the Delete key to remove selected slides.

5. Slide Thumbnails: PowerPoint offers several options to enhance the visibility and organization of slide thumbnails. You can change the size of the thumbnails, add slide numbers, and even display additional slide information, such as slide titles or slide timings, to facilitate navigation.

6. Slide Sorting: The Slide Sorter View allows you to easily rearrange your slides by dragging and dropping the slide thumbnails to the desired position. This feature is particularly useful when you want to change the order of your slides or group related slides together.

By mastering these navigation techniques, you can efficiently move through your slides, make changes, and ensure a smooth flow for your presentation. Take advantage of these tools to create a visually appealing and well-organized slide deck.

Rearranging Slides in Slide Sorter View

The ability to rearrange slides is one of the key advantages of using Slide Sorter View in PowerPoint. This feature allows you to easily change the order of slides, group related slides together, and create a cohesive flow for your presentation. Here’s how you can rearrange slides in Slide Sorter View:

Access the Slide Sorter View by clicking on the “Slide Sorter” button in the navigation bar at the bottom of the PowerPoint window.
Once in Slide Sorter View, locate the slide thumbnails representing your presentation slides.
To rearrange a slide, click and hold on its thumbnail and then drag it to the desired position. As you move the slide, you will see a preview of its new location highlighted in the slide grid.
Release the mouse button to drop the slide into the new position. The other slide thumbnails will automatically adjust to accommodate the change.
If you want to move multiple slides together, you can select them by holding down the Ctrl key and clicking on their respective thumbnails. Once selected, drag any of the selected slide thumbnails to move the entire group.
You can also use the shortcut key combination Shift + Left-click to select a range of slides. This is particularly useful when you want to select a continuous range of slides for rearrangement.

By rearranging slides in Slide Sorter View, you can easily experiment with different sequencing options, test the flow of your presentation, and make adjustments as needed. This feature is particularly helpful when organizing complex presentations or when you need to adapt your slide order during a live presentation based on audience feedback or time constraints.

Remember to save your changes periodically to ensure that your slide arrangement is preserved. It’s also a good practice to review your slide order in Normal View to ensure a smooth and logical transition between slides.

Rearranging slides in Slide Sorter View provides you with the flexibility and control to create a compelling visual narrative for your presentation. Don’t be afraid to experiment and iterate until you find the perfect slide sequence that effectively conveys your message and engages your audience.

Selecting Multiple Slides in Slide Sorter View

Selecting multiple slides in Slide Sorter View allows you to perform actions on a group of slides simultaneously, such as applying transitions, changing slide layouts, or deleting slides. Here’s how you can easily select multiple slides in Slide Sorter View:

To select individual slides, hold down the Ctrl key on your keyboard and click on the thumbnails of the slides you want to select. The selected slides will be highlighted.
If you want to select a continuous range of slides, click on the first slide thumbnail, hold down the Shift key, and click on the last slide thumbnail in the range. All the slides between the first and last selection will be included in the range selection.
To select all slides in the presentation at once, use the shortcut Ctrl + A. This will automatically select all slide thumbnails in the Slide Sorter View.

Once you have selected multiple slides, you can perform various actions on them simultaneously. Here are some examples:

Apply Transitions: With the selected slides, you can easily apply transitions to all of them simultaneously. Go to the “Transitions” tab, choose the desired transition effect, and it will be applied to all selected slides.
Change Slide Layouts: If you want to change the layout of multiple slides, select them and go to the “Home” tab. In the “Slides” group, click the “Layout” button, and choose a new layout. The selected slides will then adopt the new layout.
Delete Slides: To remove multiple slides from your presentation, select them in Slide Sorter View and press the Delete key on your keyboard. Confirm the deletion in the dialog box that appears.

Selecting multiple slides in Slide Sorter View offers a quick and efficient way to manage and modify specific sets of slides in your presentation. It saves time and makes it easier to maintain consistency across your slides.

Remember to save your presentation after making changes to ensure that your modifications are preserved. Regularly reviewing the selected slides in Normal View or in the Slide Pane will help you to verify the changes you have made and ensure that the flow of your presentation remains intact.

Utilize the ability to select multiple slides in Slide Sorter View to streamline your editing process and create a cohesive and visually appealing presentation.

Deleting Slides in Slide Sorter View

Deleting slides is a common task when creating and refining PowerPoint presentations. In Slide Sorter View, you can quickly and easily delete slides to remove unnecessary or unwanted content. Here’s how you can delete slides in Slide Sorter View:

Locate the slide thumbnail of the slide you want to delete.
To delete a single slide, right-click on the slide thumbnail and select “Delete Slide” from the context menu. Alternatively, you can select the slide thumbnail and press the Delete key on your keyboard.
If you want to delete multiple slides, hold down the Ctrl key on your keyboard and click on the thumbnails of the slides you want to delete. With the slides selected, right-click on any of the selected slides and choose “Delete Slide” from the context menu. Or, simply press the Delete key on your keyboard.
A confirmation dialog will appear asking if you want to delete the selected slides. Click “Delete” to proceed with the deletion. Be cautious, as this action cannot be undone.

Deleting slides in Slide Sorter View provides a visual and efficient way to remove unnecessary content from your presentation. It is particularly useful when you want to remove slides that are repetitive, off-topic, or no longer relevant.

When deleting slides, be mindful of their impact on the overall flow and coherence of your presentation. Make sure that the deleted slides do not leave any gaps or result in a disjointed narrative. Reviewing your presentation in both Slide Sorter View and Normal View can help you assess the impact of deleting slides and make any necessary adjustments to maintain a seamless flow.

Remember to save your presentation after deleting slides to ensure that the changes are permanently applied. Regularly saving your work helps protect against any accidental deletions or modifications.

Deleting slides in Slide Sorter View is a simple and effective way to refine and streamline your PowerPoint presentation. Use this feature judiciously to create a clear and impactful message for your audience.

Applying Transitions in Slide Sorter View

Adding transitions to your PowerPoint slides can enhance the visual appeal and smoothness of your presentation. In the Slide Sorter View, you can conveniently apply transitions to individual slides or groups of slides. Here’s how you can apply transitions in Slide Sorter View:

Select the slide or slides to which you want to apply a transition. You can do this by clicking on the slide thumbnails. To select multiple slides, hold down the Ctrl key and click on the desired slide thumbnails.
With the slide(s) selected, go to the “Transitions” tab on the PowerPoint ribbon. Here you will find a wide variety of transition effects to choose from.
Click on the transition effect that you want to apply. A preview of the selected transition will be shown on the selected slide(s) in Slide Sorter View.
To further customize the transition, you can set options such as duration, sound, and behavior by clicking on the “Effect Options” button in the “Transitions” tab.
By default, the transition will be applied to the selected slides. If you want to apply the same transition to all slides in your presentation, click on the “Apply to All” button in the “Transitions” tab.

Transitions in Slide Sorter View provide you with a quick and efficient way to add professional and engaging effects to your presentation. It is important to use transitions strategically and sparingly to avoid distracting the audience from the actual content of your slides.

When applying transitions, keep in mind the overall theme and tone of your presentation. Choose transitions that align with your message and enhance the visual storytelling aspect of your slides. It is also advisable to maintain consistency in the choice of transition effects throughout your presentation to ensure a cohesive experience for your audience.

Remember to save your presentation after applying transitions to ensure that your modifications are preserved. Regularly reviewing and editing the slide transitions in Slide Sorter View will help you fine-tune the timing and flow of your presentation.

By judiciously adding transitions in Slide Sorter View, you can elevate the visual impact of your PowerPoint presentation and captivate your audience with smooth and professional slide transitions.

Adding Animation to Slides in Slide Sorter View

Adding animation to your slides can bring them to life and make your PowerPoint presentation more engaging and dynamic. In Slide Sorter View, you can easily apply animation effects to individual slides or groups of slides. Here’s how you can add animation to slides in Slide Sorter View:

Select the slide or slides to which you want to add animation. You can do this by clicking on the slide thumbnails. To select multiple slides, hold down the Ctrl key and click on the desired slide thumbnails.
With the slide(s) selected, go to the “Animations” tab on the PowerPoint ribbon. Here you will find a wide range of animation effects to choose from.
Click on the animation effect that you want to apply. A preview of the selected animation will be shown on the selected slide(s) in Slide Sorter View.
To further customize the animation, you can set options such as timing, duration, and behavior by clicking on the “Animation Pane” button in the “Animations” tab.
By default, the animation will be applied to the selected slides. If you want to apply the same animation to all slides in your presentation, click on the “Apply to All” button in the “Animations” tab.

Adding animation to slides in Slide Sorter View allows you to create impressive visual effects and capture your audience’s attention. However, it’s essential to use animation tastefully and purposefully to enhance your message rather than distract from it.

Consider the content and purpose of each slide when choosing the appropriate animation effects. Use animations to highlight key points, reveal information gradually, or add emphasis to specific elements on your slides. Avoid overusing animations, as it may result in a cluttered and distracting presentation.

Remember to save your presentation after adding animations to ensure that your changes are preserved. Regularly reviewing and editing the animations in Slide Sorter View will help you fine-tune the timing and synchronization of your presentation.

By strategically incorporating animation effects in Slide Sorter View, you can create a visually captivating PowerPoint presentation that engages your audience and effectively conveys your message.

Applying Slide Layouts in Slide Sorter View

Slide layouts play a crucial role in organizing the content and visual elements of your PowerPoint presentation. In Slide Sorter View, you can easily apply different slide layouts to individual slides or groups of slides. Here’s how you can apply slide layouts in Slide Sorter View:

Select the slide or slides to which you want to apply a new layout. You can do this by clicking on the slide thumbnails. To select multiple slides, hold down the Ctrl key and click on the desired slide thumbnails.
With the slide(s) selected, go to the “Home” tab on the PowerPoint ribbon. Here you will find various options for slide layouts.
Click on the “Layout” button in the “Slides” group. A drop-down menu with different slide layout options will appear.
Select the desired slide layout from the available options. The selected slide(s) will automatically adopt the new layout, updating the positioning of placeholders, text boxes, and other content elements.

Applying slide layouts in Slide Sorter View allows you to quickly modify the structure and design of your slides. Each slide layout is designed to accommodate specific types of content, such as titles, bullet points, images, or charts, ensuring consistency and ease of editing throughout your presentation.

When applying slide layouts, consider the content and purpose of each slide. Choose a layout that best suits the type of information you want to present on that particular slide. It’s also a good idea to maintain a consistent layout scheme throughout your presentation to establish a cohesive visual identity.

Remember to save your presentation after applying slide layouts to ensure that your changes are preserved. Regularly reviewing and adjusting the slide layouts in Slide Sorter View will help you maintain a clear and organized structure for your presentation.

By utilizing the slide layout features in Slide Sorter View, you can efficiently create and customize the structure and design of your PowerPoint slides, ensuring a visually appealing and well-organized presentation.

Changing Slide Orientation in Slide Sorter View

Changing the slide orientation can be necessary when you want to switch between portrait and landscape layouts for specific slides in your PowerPoint presentation. In Slide Sorter View, you can easily modify the slide orientation for individual slides or groups of slides. Here’s how you can change slide orientation in Slide Sorter View:

Select the slide or slides for which you want to change the orientation. You can do this by clicking on the slide thumbnails. To select multiple slides, hold down the Ctrl key and click on the desired slide thumbnails.
With the slide(s) selected, go to the “Slide Size” button in the “Design” tab on the PowerPoint ribbon.
Click on the “Slide Size” button to open a drop-down menu with different slide size options.
From the drop-down menu, select either “Standard (4:3)” or “Widescreen (16:9)” to set the slide orientation accordingly.
The selected slide(s) will automatically adjust to the new slide orientation, resizing and repositioning elements as needed.

Changing slide orientation in Slide Sorter View allows you to accommodate different types of content and formats within your PowerPoint presentation. It provides flexibility in adapting your presentation to different display devices or aligning with specific design requirements.

When changing slide orientation, be mindful of the content and layout of each slide. Consider the visuals, text, and overall design, ensuring that they are optimized for the chosen orientation. Make any necessary adjustments to maintain a visually appealing and cohesive presentation.

Remember to save your presentation after changing the slide orientation to ensure that your modifications are preserved. Regularly reviewing and editing the slide orientation in Slide Sorter View will help you maintain a consistent and professional look for your slides.

By utilizing the slide orientation feature in Slide Sorter View, you can easily adapt your PowerPoint presentation to different layout requirements and create customized slides to suit your specific needs.

Using Slide Sorter View with Multiple Monitors

Using multiple monitors can significantly enhance your PowerPoint experience, providing extra space and flexibility for designing and delivering presentations. In Slide Sorter View, you can take advantage of multiple monitors to improve your workflow and deliver a seamless presentation. Here’s how you can utilize Slide Sorter View with multiple monitors:

Prepare your setup:

1. Connect the additional monitor(s) to your computer or laptop. Ensure that the monitors are properly detected and set up as an extended display.

2. Open your PowerPoint presentation and enter Slide Show mode.

3. In the Slide Show tab, click on the “Set Up Slide Show” button. In the dialogue box that appears, select “Browsed by an Individual (Window)” and choose “Use Slide Show on Monitor X” where X represents the number of the monitor you want to use for the Slide Show.

4. Click on the “OK” button to save and apply the changes.

Using Slide Sorter View on the second monitor:

1. With the extended display set up, enter Slide Sorter View by clicking on the “Slide Sorter” button in the navigation bar at the bottom of the PowerPoint window.

2. Drag the Slide Sorter window onto the second monitor. You can do this by clicking on the title bar of the Slide Sorter window and dragging it to the desired monitor.

3. In Slide Sorter View, you can now navigate and manage your slides on the second monitor. This allows you to have a dedicated space for organizing your slides, while keeping the active slide visible on the primary monitor during the presentation.

Performing actions on the second monitor:

1. In Slide Sorter View, you can make changes to your slides, such as rearranging the slide order, selecting multiple slides, applying transitions, or adding animations, directly on the second monitor.

2. Utilize the additional screen space to have a comprehensive view of your entire presentation and make adjustments as needed.

3. You can also use the second monitor to preview your presentation, ensuring that the slides are displayed as intended and any animations or transitions are seamlessly executed.

By using Slide Sorter View with multiple monitors, you can optimize your workflow, increase productivity, and deliver a polished and well-organized presentation. Having a separate monitor dedicated to Slide Sorter View allows for efficient slide management and a smoother presentation experience.

Using Slide Sorter View for Presentation Rehearsal

Slide Sorter View is a valuable tool for rehearsing your PowerPoint presentation and ensuring a smooth and well-timed delivery. It allows you to have a comprehensive overview of your slides, practice the flow of your presentation, and make necessary adjustments. Here’s how you can effectively use Slide Sorter View for presentation rehearsal:

Preparing for rehearsal:

1. Access Slide Sorter View by clicking on the “Slide Sorter” button in the navigation bar at the bottom of the PowerPoint window.

2. Familiarize yourself with the content and sequence of your slides. Take note of any crucial points, transitions, or animations that require special attention during the rehearsal.

Navigating and rehearsing in Slide Sorter View:

1. Start the presentation by clicking on the “From Beginning” button in the Slide Show tab or pressing the shortcut key “F5”.

2. As you go through each slide in the Slide Show mode, follow along in Slide Sorter View. Use the navigation tools, such as arrow keys or mouse clicks, to move forward or backward through the slides.

3. Observe the timing and pacing of your presentation. Pay attention to any slides that require more explanation or slides that need to be shown for a shorter duration.

4. Take note of any necessary adjustments, such as reordering slides, modifying animations, or refining transitions, that you identify during the rehearsal. You can make these changes directly in Slide Sorter View.

Gauging the overall timing:

1. After completing the rehearsal, review the timing of your presentation as shown in Slide Sorter View. Pay attention to the total duration, and assess whether it aligns with your intended time frame.

2. Identify any areas where you may need to speed up or slow down your delivery to ensure that you stay within the allotted time for your presentation.

3. Use Slide Sorter View to make necessary adjustments to the duration of slides, transitions, or animations to achieve a balanced and well-paced presentation.

Using Slide Sorter View for presentation rehearsal allows you to gain a deeper understanding of the flow and timing of your presentation. It helps you identify areas for improvement, refine your delivery, and ensure that your message is effectively conveyed to your audience.

Remember to save your presentation after making any adjustments in Slide Sorter View to ensure that your changes are preserved for future rehearsals or actual presentations.

By utilizing Slide Sorter View during presentation rehearsal, you can refine your delivery, improve timing, and deliver a polished and confident presentation that engages and captivates your audience.

Tips and Tricks for Using Slide Sorter View

Slide Sorter View in PowerPoint is a powerful tool that offers a range of features to enhance your presentation creation process. Here are some useful tips and tricks to make the most out of Slide Sorter View:

Keyboard Shortcuts: Familiarize yourself with keyboard shortcuts to navigate and perform actions more efficiently in Slide Sorter View. For example, use the arrow keys to move between slides, Ctrl+click to select multiple slides, and Ctrl+A to select all slides.
Drag and Drop: Take advantage of the drag and drop functionality in Slide Sorter View. You can easily rearrange slides by clicking and dragging the thumbnails to the desired position. This provides a quick and intuitive way to adjust the order of your slides.
Thumbnail Zoom: Zooming in on slide thumbnails can help you get a closer look at the content and details. Use the zoom feature in Slide Sorter View to closely examine slides, especially when making adjustments to alignment, content placement, or fine-tuning animations.
Slide Organizer: Utilize Slide Sorter View as a slide organizer. It allows you to see the flow and structure of your presentation at a glance. By visually analyzing the arrangement, you can identify any gaps, redundancies, or areas for improvement in your content.
Grouping Slides: Group related slides together in Slide Sorter View. This can make it easier to manage and apply changes to specific sections of your presentation. Select and drag a group of slides to reposition them together or to apply transitions and animations to the entire group.
Collaboration: Slide Sorter View is a useful mode for collaborating with others in a presentation workflow. It allows team members to easily review and provide feedback on slide order, content, and overall presentation flow. Share your Slide Sorter View with colleagues or stakeholders to gather valuable insights.
Preview Transitions and Animations: Take advantage of Slide Sorter View to preview transitions and animations. This helps you fine-tune the timing and effects of each animation, ensuring they are visually appealing and seamlessly integrated into your presentation.
Review Slide Content: Use Slide Sorter View as an opportunity to review and proofread your slide content. Seeing the content in a different layout can help you catch typos, formatting errors, or inconsistencies that may have been overlooked in other views.

Experiment and explore the various functionalities and features available in Slide Sorter View to discover your own tips and tricks that align with your presentation needs. Remember to save your presentation periodically to preserve any changes made in Slide Sorter View.

By leveraging these tips and tricks in Slide Sorter View, you can improve your workflow, enhance collaboration, and create visually compelling and well-organized presentations that leave a lasting impact on your audience.

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Different Ways to View Slides in PowerPoint

Use different views to design, organize, outline, and present your slideshow

Brock University

Many people spend all their time in the Normal view when working on their PowerPoint presentations . However, there are other views that are useful as you put together and present your slideshow. In addition to Normal view (also known as Slide view), you'll find Outline view, Slide Sorter view, and Notes Page view.

Information in this article applies to PowerPoint 2019, 2016, 2013; PowerPoint for Microsoft 365, and PowerPoint for Mac.

Design Slides in Normal View

Normal view, or Slide view as it is often called, is the view you see when you start PowerPoint. It is the view where you'll spend most of your time in PowerPoint. Working on a large version of a slide is helpful when you're designing your presentation .

Normal view displays thumbnails of each slide, the slide where you enter your text and images, and an area to keep presenter notes.

To return to Normal view at any time, select View > Normal .

The four slide views are located on the View tab. Toggle between them to compare views.

Organize a Presentation in Outline View

In the Outline view , your presentation is displayed in outline form. The outline contains the titles and main text from each slide. The graphics are not shown, although there may be a small notation that they exist. You can work and print in either formatted text or plain text.

Outline view makes it easy to rearrange your points and move slides to different positions. Outline view is useful for editing purposes. And, it can be exported as a Word document to use as a summary handout .

To view an outline of your presentation instead of thumbnails, select View > Outline View .

Rearrange a Presentation in Slide Sorter View

Slide Sorter view shows a miniature version of all the slides in the presentation in horizontal rows. These miniature versions of the slides are called thumbnails.

Use Slide Sorter view to delete or rearrange your slides by dragging them to new positions. Add effects, such as transitions and sounds, to several slides at the same time in Slide Sorter view. And, add sections to organize your slides. If you are collaborating with colleagues on a presentation, assign each collaborator a section.

To locate the Slide Sorter view, select View > Slide Sorter .

Keep Presentation Prompts in Notes Page View

When you create a presentation, add speaker notes that you refer to later while delivering the slideshow to your audience. Those notes are visible to you on your monitor, but they aren't visible to the audience.

Notes Page view shows a small version of a slide with an area below for speaker notes . Each slide is displayed on its own notes page. Print these pages to use as a reference while making a presentation or to hand out to audience members. The notes do not show on the screen during the presentation.

To locate the Notes Page view, select View > Notes Page .

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The Slide Sorter View in PowerPoint is a powerful tool that allows users to easily rearrange, delete, and manage multiple slides at once. This view displays thumbnail images of all the slides in a presentation, providing a quick and visual overview of the entire presentation.

Here’s how to use the Slide Sorter View in PowerPoint:

1. Open your PowerPoint presentation.

2. Click on the “View” tab from the top menu bar.

3. Click “Slide Sorter” from the Presentation Views group to switch to this view.

4. You will see a preview of all the slides in your presentation. You can navigate between them by clicking on the thumbnail image of the slide you want to view.

5. To reorder slides, click on the slide you want to move and drag it to a different position in the presentation.

6. To delete a slide, select it by clicking on the thumbnail image and then press the “Delete” key on your keyboard.

7. If you want to duplicate a slide, select it and then press “Ctrl” and “D”.

8. You can also select multiple slides by holding down the “Ctrl” key and clicking on each slide you want to select. You can then move or delete all of the selected slides at once.

9. To zoom in or out on the slide sorter view, use the slider located at the bottom right corner of the presentation.

10. Once you’re done editing your presentation, click the “Normal” view button to return to the default editing mode.

The Slide Sorter View is an incredibly useful tool for managing and organizing your PowerPoint presentations, making it much easier to quickly make changes or rearrange slides. By following these simple steps, you can take full advantage of the Slide Sorter View to create engaging and effective presentations.

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Slide Sorter View in PowerPoint 365 for Windows

Learn about the Slide Sorter view in PowerPoint 365 for Windows. This is the view that lets you see all your slides in a sequence, and also allows you to easily select multiple slides, or locate hidden slides.

Author: Geetesh Bajaj

Product/Version: PowerPoint 365 for Windows

OS: Microsoft Windows 10 and higher

Date Created: December 26, 2019 Last Updated: September 12, 2023

Learn PowerPoint

Solve this problem: Change PowerPoint slide size, and you lose fonts, backgrounds, and colors!

Most of the time, you may work on a single slide in your PowerPoint presentation, but there are times when you want to copy, duplicate, reorder, or even delete a bunch of slides. It's in scenarios like these that you will encounter PowerPoint 365 's Slide Sorter view. Among the various views available in PowerPoint 365 for Windows to play and edit your presentations, we have already covered both Normal view and Outline view . Although Slide Sorter view does not let you edit individual slide objects, it does let you work with whole slides. Any edits made will influence one or more slides, depending on your selection.

Within Slide Sorter view, you will see thumbnail sized representations of all slides in your presentation, as shown in Figure 1 , below. The best use of this view is when you have to select multiple slides, as you can quickly reorder, delete, or duplicate your slides. In addition, this view also clearly displays hidden slides .

Slide Sorter view in PowerPoint 365 for Windows

Change to Slide Sorter View

To access Slide Sorter view, you can choose either of these options:

Click the Slide Sorter button on the Status Bar , as shown highlighted in red within Figure 1 , above.
Access the View tab of the Ribbon , and click the Slide Sorter button, as shown highlighted in red within Figure 2 , below.

Slide Sorter button within the Presentation Views group

Selecting Slides in Slide Sorter View

Here are some guidelines for selecting slides in Slide Sorter view:

To select a single slide, just click on the slide.
To select a range of slides, hold down the primary mouse button and drag across and over the slides like a marquee. Try to drag in a diagonal direction if you have more than one line of slides lined up.
To select a contiguous range of slides, click the first slide, hold the Shift key on the keyboard and then click the last slide.
To select multiple, noncontiguous slides, hold down the Ctrl key on your keyboard and then click the slides you want to select.
To select all the slides in the presentation press the Ctrl + A keyboard shortcut.
To select all but a few slides, first select all slides, and then Ctrl + click on the slides you want to deselect.

Tasks Suited for Slide Sorter View

Slide Sorter view works best when you have to select multiple slides (sequential or non-sequential slides) and perform tasks such as:

Organize and reorder slides by dragging them in the proper sequence.
Group slides into separate Sections .
Easily copy, paste, or delete slides.
Duplicate slides.
Hide and show selected slides.
Control transition effects that play when the presentation advances from one slide to the next.
Set and adjust the slide timing of these transitions.

Rearrange Slides in Slide Sorter View

To change the slide order:

Select the slide(s) you want to reorder, and drag them to a position where you want to place them.

Insert Slides in Slide Sorter View

To insert a new slide within Slide Sorter view, choose any of these three approaches:

Use the Ribbon:
Place the cursor where you want to insert a new slide.
Select the Home tab of the Ribbon , and locate the Slides group.
Click the New Slide button.
Place the cursor where you want to insert a new slide, right-click and from the resultant menu choose New Slide option.
Place the cursor where you want to insert a new slide and press the Ctrl + M shortcut key combination.

PowerPoint Keyboard Shortcuts

Do you want more keyboard shortcuts?

Explore our PowerPoint Keyboard Shortcuts and Sequences Ebook that is updated for all PowerPoint versions.

To copy, paste, and delete slides in Slide Sorter view, follow these guidelines:

Copy: Select the slide(s) and press Ctrl + C shortcut key combination, or click the Copy button on the Home tab of the Ribbon .
Paste: To paste copied and cut slide(s), click at the desired insertion point and then press Ctrl + V shortcut key combination, or click the Paste button on the Home tab of the Ribbon .
Cut: Select the slide(s) and press Ctrl + X shortcut key combination, or click the Cut button on the Home tab of the Ribbon .
Delete: To delete a slide (or slides), select and press the Delete key on your keyboard.

Where is the Slide Sorter button in PowerPoint?

To quickly get to Slide Sorter view, you can click the small Slide Sorter button in the Status bar, or you can also access the View tab on the Ribbon, and click the Slide Sorter command.

What's the keyboard shortcut to access Slide Sorter view in PowerPoint?

There's no keyboard shortcut for Slide Sorter view. However, you can use the Alt + V > D keyboard sequence to get to Slide Sorter view.

01 07 03 - Views: Slide Sorter View in PowerPoint (Glossary Page)

Slide Sorter View in PowerPoint 365 for Mac Slide Sorter View in PowerPoint 2019 for Windows Slide Sorter View in PowerPoint 2016 for Windows Slide Sorter View in PowerPoint 2016 for Mac Slide Sorter View in PowerPoint 2013 for Windows Slide Sorter View in PowerPoint 2011 for Mac Slide Sorter View in PowerPoint 2010 for Windows

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How-To Geek

How to organize a microsoft powerpoint slideshow using sections.

Organize your slides to keep your presentation on track.

Quick Links

About sections in microsoft powerpoint, use sections in powerpoint on windows or mac, use sections in powerpoint on the web.

If you have a lengthy presentation , keeping it organized is important. One way to do this in Microsoft PowerPoint is to use sections. We'll show you what they are and how you can make use of them.

You can group slides into various sections to keep things neat and tidy. Expand a section and collapse the rest so you can focus on what you're working on. You can also easily move sections if you want to rearrange your presentation.

If you're looking for a better way to organize your PowerPoint slideshows, let's look at how to use sections.

If you use Microsoft Word , you might be familiar with how sections work in that application. But sections in PowerPoint are completely different. Rather than breaking up a document , as sections do in Word, sections work more like folders in PowerPoint.

Related: How to Add, Delete, and Rearrange PowerPoint Slides

Sections contain groups of slides for organizational purposes only. Sections are not visible when presenting your show, and after creating sections you can still move your slides to rearrange them as you normally would.

Sections are available in Microsoft PowerPoint on Windows, Mac, and the web. Because the features differ slightly on the web versus desktop, we'll look at each separately.

You can organize your slideshow easily with sections on Windows or Mac. This is especially helpful if you're collaborating with others . For instance, you might assign certain sections to specific people.

Related: How to Collaborate on a Microsoft PowerPoint Presentation

Create a Section

You can create a section using Normal or Slide Sorter view as well as with the Home tab.

On the View tab, select "Normal" or "Slide Sorter" and pick the thumbnail for the first slide you want in the section. Right-click and choose "Add Section" from the shortcut menu.

To use the Home tab, select the slide to start the section by making it the active slide. Then, click the Section drop-down arrow and pick "Add Section."

You'll immediately see a pop-up window prompting you to name your section. Enter the name and click "Rename."

If the slide you pick to start a section is not the first slide in your presentation, a Default Section will be created automatically and contain all slides before your created section.

Once you set up sections, you'll see the number of slides within each one. Click the arrow next to a section header to collapse or expand it.

Manage Sections

You can rename and collapse or expand all sections in your slideshow. And like creating a section, you can do so in Normal view, Slide Sorter view, or using the Home tab.

Either right-click the section in one of the mentioned views or select the Section drop-down arrow on the Home tab to take an action on your section.

If you want to delete a section, you have three different options. You can delete the selected section, delete the section and the slides in it, or delete all sections in the slideshow.

Right-click the section and choose one of the delete actions.

If you use the Home tab to manage your sections, you'll only see two of the delete actions in the Section drop-down box. You can either remove the selected section or all sections. So if you want to delete a section and its slides too, use the right-click method above.

Move a Section

You may decide to move a section, which would include that group of slides, to a different spot in your presentation.

In either Normal or Slide Sorter view, select the section, drag it to its new location in the slideshow, and release.

Alternatively, right-click the section and choose "Move Section Up" or "Move Section Down."

In Microsoft PowerPoint on the web , you can create and use sections. However, you do have limited actions.

To create a section, select the View tab and choose "Slide Sorter" at the top. Then, right-click the first slide you want in the section and choose "Add Section" from the shortcut menu.

When the section appears, replace "Untitled Section" with the name you want, and press Enter or Return.

You can only see sections you create in Slide Sorter view. They are not collapsible or expandable like in the desktop application.

To rename, remove, or move a section, head back to View > Slide Sorter. Right-click the section header to take an action.

Sections in PowerPoint give you a good way to keep track of and manage your slides. Whether working alone or sharing the slideshow with others, you're sure to keep your presentation organized.

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Organize your PowerPoint slides into sections

Much like you use folders to organize your files, you can use sections to organize your slides into meaningful groups.

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Add a section

Right-click between slides and select Add Section .

An Untitled Section is added in the thumbnail pane, and the Rename Section dialog box opens.

Type a name in the Section name box.

Select Rename .

To collapse a section, click the triangle next to the section name. The numeral by the section name shows the number of slides in that section.

Move or delete a section

Select View > Slide Sorter .

From here, you can:

Move a section: Right-click and select Move Section Up or Move Section Down .

Delete a section: Right-click and select Remove Section .

You can also drag and drop sections.

You can assign each colleague a section to make slide ownership clear during collaboration. And if you’re starting with a blank slate, you can use sections to outline your presentation.

In Normal view, in the thumbnail pane, click the slide that will be the first slide of the section.

In the Section Name box, enter a name for the section, and then click Rename .

To add more sections, select a new starting slide for the new section and repeat steps 2 and 3.

The names you enter appear as headers above each section, followed by the number of slides in each section in parentheses.

Tip: Click the arrows next to the section names to collapse and expand sections.

Change the order of sections

In Normal view or Slide Sorter view, drag the section title to where you want it—for example, move the third section before the first section.

Change the name of a section

In Normal view or Slide Sorter view, double-click the section name and enter a new name in the Section Name box.

To rename, or remove, a section, select it, then right-click and choose the appropriate item from the context menu.

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Byte Bite Bit

Set Automatic Slide Timings in PowerPoint: Streamlining Presentations

Mastering the art of presentation can feel like juggling with one too many balls in the air. Thankfully, setting automatic slide timings in PowerPoint is one tool in the kit that keeps things flowing as smooth as silk. Imagine this: You’re presenting a masterpiece to a room full of eager listeners, or your slideshow is the main character at the booth—but you’re not there to click through every slide. That’s where automatic timings step in to take the heat off your hands.

A computer screen displaying a PowerPoint slide with the

We’ve walked this path time and time again, and we can’t praise automatic slide timings enough for their ability to add that crisp professionalism to a presentation. It’s like a symphony where each slide is a note played just at the right moment, creating an experience that feels seamless and engaging. Each slide glides in and out with precision, giving your audience just enough time to absorb the content without the chance of an awkward silence or a hurried rush.

1.1 Accessing the Transitions Tab
1.2 Choosing Transition Effects and Sounds
1.3 Applying Transitions to All Slides
2.1 Customizing Slide Duration and Delay
2.2 Setting Up Automatic or On-Click Advancements
2.3 Using Rehearse Timing and Record Slide Show Features
3.1 Preparing for Speaker-Led or Self-Run Presentations
3.2 Adapting to Various Presentation Formats and Venues
4.1 Adding and Customizing Audio Elements
4.2 Incorporating Narrations and Ensuring Playback

Setting Up Slide Transitions in PowerPoint

Slide transitions in PowerPoint: A laptop on a desk, with the software open. A hand hovers over the keyboard, setting automatic slide timings

When we’re sprucing up our PowerPoint presentations, transitions are the secret spice that keeps the audience engaged. It’s like guiding guests on a tour where each slide is a new exhibit. Now, let’s get our hands on those tools that will turn our slides from static to dynamic with a few easy clicks.

Accessing the Transitions Tab

First things first, let’s navigate to the Transitions tab. It’s where all the magic starts. You’ll find this tab at the top of PowerPoint, cozily nestled between the “Insert” and “Animations” tabs. Once clicked, an array of transition options will spread out like a buffet of effects waiting to be savored.

Choosing Transition Effects and Sounds

Diving into the menu, it’s time to pick the effect that will give our slides that perfect flair. From the mild ‘Fade’ to the more flamboyant ‘Page Curl’, there’s an effect for every mood. But why stop there? Let’s marry these transitions with sounds for that extra oomph. A subtle ‘Click’ or a whimsical ‘Chime’ can be the cherry on top. Simply browse the ‘Sound’ menu in the Transitions tab to select an audio pairing for the visual feast.

Applying Transitions to All Slides

Once we’ve found the perfect transitions, it’s a piece of cake to apply them to the whole deck. Below the array of transition options, there’s a nifty little button: Apply to All Slides . With one click, all our slides will dress up in the chosen transition, ensuring a consistent rhythm that flows smoother than a river. This consistency keeps our audience anchored, ensuring they’re on the journey with us from start to finish.

Mastering Slide Timings for Seamless Presentations

We know that nail-biting moment when you’re presenting and a slide lingers too long or switches too soon—it can throw off even the best of us. Getting the timing just right gives your presentation a professional polish. Let’s dive into how to pin down those pesky timings.

Customizing Slide Duration and Delay

Ever felt like Goldilocks trying to get that “just right” feel for your slide timings? It’s all in the Timing group of the Transitions tab. Punch in your duration in the “After” box to set a slide’s hang time before automatically advancing.

Setting Up Automatic or On-Click Advancements

You’ve got options—go automatic or keep it manual with a mouse click, it’s your call. In the Transitions tab, choose “On Mouse Click” for manual control, or unset it to let PowerPoint do the heavy lifting. Get that “set it and forget it” ease for presentations that run themselves.

Using Rehearse Timing and Record Slide Show Features

We’ve all done the bathroom mirror rehearsal, but PowerPoint has a better way. The “Rehearse Timings” feature lets you practice the transition times. Are you the spontaneous type? Then “Record Slide Show” lets you improvise and save the timing as you go. Just look for these options under the “Slide Show” tab.

Optimizing PowerPoint for Different Presentation Settings

In the wild world of presentations, flexibility is king. We’ve got to adapt to the audience and the environment, whether we’re gearing up for an enthusiastic speaker-led session or setting the stage for a self-run slideshow that will loop like nobody’s business at a kiosk.

Preparing for Speaker-Led or Self-Run Presentations

When we’re at the helm, pounding the stage—or even just energetically clicking through slides from our swivel chair—it’s a speaker-led show all the way. Here, our beloved Presenter View is the secret sauce. It’s like having a backstage pass where we can sneak a peek at our notes, the upcoming slide, and a timer to keep us on track.

Check the “Use Timings” box if you recorded timings previously and want them to guide your speaker-led presentation.
For hands-free presenting, select “Rehearse Timings” to set the pace.

But let’s say we step off the stage. Maybe we’re setting up a kiosk at a fair or enabling individuals to browse at their leisure. Here, we’ll want to check the option to loop continuously. And should someone want a more hands-on experience, we can set the presentation to be browsed by an individual (window), offering a more intimate interaction with our content.

Adapting to Various Presentation Formats and Venues

Now, let’s talk formats and venues, because let’s be honest, no two are exactly alike. Full screen is fantastic for those ‘go big or go home’ moments, truly immersing the audience. But sometimes, we’re in a cozier setting, or perhaps our viewers are surfing our slides at their own speed, then a window view is just the ticket.

We’ve got to be chameleons, changing our presentation’s color to fit the backdrop of our venue. Slide Sorter View gives us an eagle’s eye of our whole presentation, handy for making sure our slides flow like a river and making quick edits on the fly—it’s like having a map of Treasure Island when hunting for that golden slide sequence.

Like a barista crafting the perfect cappuccino, it’s all about the custom settings for each individual experience—be it a conference hall, a classroom, or a one-on-one meeting. PowerPoint is our oyster, and we’re the pros with the pearls of wisdom to make every presentation shine.

Enhancing Slide Shows with Audio and Narration

To turn a mundane presentation into a memorable one, we’ll need to get snappy with audio and narrations. They say the devil’s in the details, and that’s where we shine, adding that extra zest our audience didn’t even know they needed.

Adding and Customizing Audio Elements

Diving straight in, we can’t overlook the power of a sound clip. Whether it’s a crisp sound effect that punctuates our point or some smooth music setting the mood, audio is our secret sauce. Here’s how we make that happen:

Inserting the Audio: It’s as simple as a trip to the Insert tab where we find the Audio option. From there, we can choose a tune from our stash or record one on the spot.

We’re not rookies, so we make sure the audio is not just tacked on. Timing is everything—it’s what separates the amateurs from the pros. We head over to the Playback tab, and there we adjust the start options. Want a grand entrance with an audio sting? Just adjust the audio to play across a specific set of slides.

Incorporating Narrations and Ensuring Playback

Now, let’s chat about narrations. They say a personal touch goes a long way, and with narrations, it’s as if we’re right there, walking our audience through the tale. We can even jazz it up with a laser pointer to highlight key points—just like a maestro leading an orchestra.

It’s not about oodles of audio and reels of recording. It’s about hitting the sweet spot—narration that complements, not overshadows. Ensuring smooth playback seals the deal, making every slide a step in our audio-enhanced storytelling journey. With these nuances, we not only inform but also engage, delivering a performance that resonates.

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PowerPoint slide sorter / editor keyboard shortcut

whats the keyboard shortcut to go to (and from?) the slide sorter and the editor?

keyboard-shortcuts
microsoft-powerpoint

7 Answers 7

Alt + 5 in PowerPoint 2010 will switch you from Normal to Slide Sorter View and back again.

With PowerPoint 2010, you can do Alt + W then:

I to go to the slide sorter
L to go back to the normal view

You could also add the slide sorter and normal view to the "quick access toolbar", and then access them with Alt + 3 , Alt + 4 (depends on the order of the toolbar).

Pressing CTRL + S in "Slide Show" mode will bring up a modal window with the list of slides. You can then select the slide you wish to jump to. Pressing F1 in "Slide Show" mode will bring up a modal window with the list of shortcuts (including this one). I hope this helps.

i want to move between the slide sorter and the slide editing view at design time - not during a presentation! – GreyCloud Apr 13, 2011 at 15:14

There's a two step solution to adding a keyboard shortcut for toggling between Slide Sorter View and back to Normal View .

Select View > and right click Slide Sorter. Select Add to Quick Access Toolbar. This adds the Slide Sorter key to your Quick Access Toolbar, obviously!

Once step 1 is completed, you can then initiate the new quick access button by using Alt + 'x' (where x stands for the position of the Slide Sorter Quick Access button in the Quick Access Toolbar). For example Alt + 4.

Hope this helps.

Just to avoid confusion Alt + 5 DOES NOT switch to slide sorter view. It starts the fifth item on the QAT. This MAY be slide sorter view.

You're pretty much restricted to F6 and Shift + F6 to move clockwise and counter-clockwise through the various panes.

You could perhaps look at defining an action for this with AutoHotKey .

these keys dont seem to change the view. Is it possible to create such a shortcut key? – GreyCloud Apr 13, 2011 at 15:14
Edited my answer - you could perhaps look into AutoHotKey. – Gareth Apr 17, 2011 at 3:42

PowerPoint 2016: Press Alt + V , you should see a prompt for the next key for old-fashion drop-down menu command. Then press D to switch to the Slide Sorter view or back to Normal view.

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IMAGES

How to Use the Slide Sorter View in PowerPoint
How to Use the Slide Sorter View in PowerPoint
How to Use the Slide Sorter View in PowerPoint
Slide Sorter View in PowerPoint- Instructions
PowerPoint Slide Sorter: What it is and How to use it
How to Use the Slide Sorter View in PowerPoint

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89 Display the given presentation in slide sorter view

COMMENTS

How to Use the Slide Sorter View in PowerPoint
Select View > Slide Sorter or select Slide Sorter on the Task Bar in the bottom right. To reorder a slide, drag it into a new location. This article explains how to use Slide Sorter view to reorder your slides by dragging and dropping them into a different sequence. Instructions apply to PowerPoint for Microsoft 365, PowerPoint 2019, 2016, 2013 ...
Choose the right view for the task in PowerPoint
Slide Sorter view. You can get to Slide Sorter view from the task bar at the bottom of the slide window, or from the View tab on the ribbon. Slide Sorter view (below) displays all the slides in your presentation in horizontally sequenced, thumbnails. Slide show view is helpful if you need to reorganize your slides—you can just click and drag ...
How to Use the Slide Sorter View in PowerPoint in 60 Seconds
2. Click on the Slide Sorter View in PowerPoint. To check the sequencing on my slides I'm going to go ahead and find the View tab on the ribbon. There are a number of presentation views and we're going to learn Slide Sorter View, let's enter it by clicking on it. Now, we have thumbnails for each of our slides.
Slide Sorter View in PowerPoint
Click the Slide Sorter button on the Status bar. PowerPoint switches to Slide Sorter view, displaying all of the presentation's slides as thumbnails. Scroll to find the slides you want to arrange. Click and drag a slide to a new location. The slide is dropped in the new location and all slides in the presentation are renumbered accordingly.
What Is Slide Sorter View in MS PowerPoint
August 24, 2022 by Team OfficeBeginner. MS PowerPoint offers a slide sorter view with which to reorder your slides. You can drag and drop them into different sequences. As you open a PowerPoint presentation, the left pane of the window holds the slides as thumbnails. To reorder them, you can drag the slides up and down in the left pane.
PowerPoint Slide Sorter: What it is and How to use it
How to View PowerPoint Slides in Slide Sorter View? Here are multiple ways to open and access the Slide Sorter view in Microsoft PowerPoint. View Tab in PowerPoint: PowerPoint Slide Sorter button appears under Presentation Views from the View tab in the Ribbon menu via View -> Slide Sorter to access it. To switch back anytime, choose a ...
Organize your PowerPoint slides into sections
To add sections in PowerPoint for the web switch to Slide Sorter view by clicking the Slide Sorter button on the status bar at the bottom of the window. Once in Slide Sorter view select the first slide in your new section, right-click on it, and choose Add Section. Give your section a name and press Enter.
How to Use Slide Sorter in PowerPoint 2016
Demonstrates different ways to use Slide Sorter View to quickly rearrange your slides by simply clicking and dragging where you want them to go.
PowerPoint 2016
Hi and welcome students. In this lesson I cover how to use the Slide Sorter View in PowerPoint 2016. This view is super useful for rearranging slides in Powe...
Learn How to Use Slide Sorter View in Microsoft PowerPoint ...
FREE Course! Click: https://www.teachucomp.com/free Learn how to use Slide Sorter view in PowerPoint 2019 & 365 at www.teachUcomp.com. A clip from Mastering ...
Slide Sorter View in PowerPoint- Instructions
To switch to Slide Sorter view, click the "Slide Sorter" button in the presentation view buttons on the Status Bar. Alternatively, click the "Slide Sorter" button in the "Presentation Views" button group on the "View" tab of the Ribbon. In Slide Sorter view, all the presentation slides appear as thumbnails.
Choose the right view for the task in PowerPoint
Select Slide Sorter to see thumbnails of all your slides. You can reorganize your slides in either view by selecting and dragging it to a new location. To View your speaker notes, select Notes Page. You'll see one slide at time. To see your presentation full screen, select the Slide Show icon from
How to Switch to Slide Sorter View in PowerPoint
The Normal view in PowerPoint is commonly used for editing slides. However, it isn't always the best option for sorting and viewing a presentation or PowerPoint template with dozens of slides. The Slide Sorter View in PowerPoint helps easily view and sort PowerPoint slides as thumbnails.. How to Switch to Slide Sorter View. There are multiple ways to switch to Slide Sorter view, including ...
How to Use the Slide Sorter View in PowerPoint
Accessing slide sorter view is simple. Here are the steps: Open your PowerPoint presentation. Select the View tab on the ribbon. Click the Slide Sorter button in the Presentation Views group. Your slides will instantly transform into thumbnail previews spread across your screen. Pro Tip: You can also toggle between normal and slide sorter view ...
How to Work With Views in Microsoft PowerPoint
Slide Sorter View is a helpful way to re-order the slides in your PowerPoint presentation. Click on Slide Sorter to enter into this view. Slide Sorter View puts all your slides in an easy to view format, and you can drag and drop the thumbnails to re-sequence them. When you switch to Slide Sorter View, all your slides will be represented as ...
How to Use the Slide Sorter View in PowerPoint
Using Slide Sorter View for Presentation Rehearsal. Slide Sorter View is a valuable tool for rehearsing your PowerPoint presentation and ensuring a smooth and well-timed delivery. It allows you to have a comprehensive overview of your slides, practice the flow of your presentation, and make necessary adjustments. Here's how you can ...
Different Ways to View Slides in PowerPoint
Use Slide Sorter view to delete or rearrange your slides by dragging them to new positions. Add effects, such as transitions and sounds, to several slides at the same time in Slide Sorter view. And, add sections to organize your slides. If you are collaborating with colleagues on a presentation, assign each collaborator a section.
How to Use the Slide Sorter View in PowerPoint
Open your PowerPoint presentation. 2. Click on the "View" tab from the top menu bar. 3. Click "Slide Sorter" from the Presentation Views group to switch to this view. 4. You will see a preview of all the slides in your presentation. You can navigate between them by clicking on the thumbnail image of the slide you want to view.
How to Rearrange Slides in PowerPoint 2016's Slide Sorter View
The following list tells you how to rearrange, add, or delete slides from Slide Sorter View: Move a slide: To move a slide, click and drag it to a new location. Point to the slide and then hold down the mouse button. Drag the slide to its new location and release the button. PowerPoint adjusts the display to show the new arrangement of slides.
Slide Sorter View in PowerPoint 365 for Windows
To access Slide Sorter view, you can choose either of these options: Click the Slide Sorter button on the Status Bar, as shown highlighted in red within Figure 1, above. Access the View tab of the Ribbon, and click the Slide Sorter button, as shown highlighted in red within Figure 2, below. Figure 2: Slide Sorter button within the Presentation ...
How to Organize a Microsoft PowerPoint Slideshow Using Sections
Create a Section. To create a section, select the View tab and choose "Slide Sorter" at the top. Then, right-click the first slide you want in the section and choose "Add Section" from the shortcut menu. When the section appears, replace "Untitled Section" with the name you want, and press Enter or Return.
Organize your PowerPoint slides into sections
To add sections in PowerPoint for the web switch to Slide Sorter view by clicking the Slide Sorter button on the status bar at the bottom of the window. Once in Slide Sorter view select the first slide in your new section, right-click on it, and choose Add Section. Give your section a name and press Enter.
Set Automatic Slide Timings in PowerPoint: Streamlining Presentations
Once recorded, we make sure 'Play Narrations' is checked. We can opt for automatic or manual slide timings. Select 'Start Recording from Beginning'. Volume control is a click away under 'Audio Tools'. If automatic, PowerPoint logs our timings as we speak. We unleash our inner voiceover artiste.
PowerPoint slide sorter / editor keyboard shortcut
Select View > and right click Slide Sorter. Select Add to Quick Access Toolbar. This adds the Slide Sorter key to your Quick Access Toolbar, obviously! Once step 1 is completed, you can then initiate the new quick access button by using Alt + 'x' (where x stands for the position of the Slide Sorter Quick Access button in the Quick Access Toolbar).