ucl thesis submission deadline

UCL Doctoral School

• Self-Plagiarism

Guidance on incorporating published work in your thesis

How you can include published work in your thesis and avoid self-plagiarism

Doctoral candidates who are worried about what they can include in their thesis can follow this guidance. It covers the inclusion of previously published papers and how to integrate them properly.

Publishing first, then submitting thesis for examination

If you've published before submitting your thesis:

• an appropriate citation of the original source in the relevant Chapter; and
• completing the UCL Research Paper Declaration form – this should be embedded after the Acknowledgments page in the thesis.
• Before using figures, table sheets, or parts of the text, find out from the editor of the journal if you transferred the copyrights when you submitted the paper.
• When in doubt, when you do not own copyright, get formal approval from copyright owners to re-use the material (this is frequently done for previously published data and figures to be included in a doctoral thesis; please see more information on the UCL Copyright advice website ).
• ensure the style matches that of the rest of the thesis, both in formatting and content,
• add additional information/context where beneficial, such as additional background/relevant literature, more detailed methods,
• offer additional data not included in the publication, such as preliminary data, null findings, anything included in supplementary materials.
• If you worked together with co-authors, your (and their) contributions to the publication should be specified in the UCL Research Paper Declaration form.

Examples of including previously published work in your thesis

After gaining approval from the copyright holder, you would be allowed to copy and paste sections from the published paper into your thesis.

You might make minor edits to the text to ensure that it fits the overall style of your thesis (e.g. changing “We” to “I”, where appropriate) and that it is written in your voice (see bullet point on ‘Initial drafts of papers’ below).

You might also incorporate additional text/figures/Tables that did not appear in the original publication.

Unacceptable

You cannot embed the unedited pdf of the published paper into your thesis.

You also cannot copy and paste the entire paper without making any attempt to match the style to the rest of the thesis.

Submitting thesis first (and the degree is successfully awarded) and published after

If your thesis is published first, then this must be declared to a journal publisher so that you can check with the editor about the acceptability of including part of your thesis.

You must make sure that you have cited the original source correctly (your thesis for example) and acknowledged yourself as author. Where possible, you could also provide a link.

This applies not just to reproducing your own material but also to ideas which you have previously published elsewhere.

Tips for reusing material in final thesis

We strongly recommend you write your upgrade document (and/or any progression documents) in the same style and format as you would your final thesis. This will help you plan the format of your final thesis early and you can then reuse as much of your upgrade material in your final thesis as makes sense.

Initial drafts of papers

We strongly recommend you keep your initial drafts of papers for use in your final thesis; this way it is written in your voice (not that of your supervisors, co-authors, or journal editor) and will be less likely to affect any copyright issues with the publisher. This does not mean you cannot incorporate supervisor corrections; however, all text should be written by you and not subject to vast rewriting/editing by others as is often the case with journal publications. You should still cite your published work where relevant.

Plan your thesis structure and project timings carefully from the start

This means considering thesis structure, time of upgrade/progression reviews, and, if appropriate, which chapters might be turned into publications and when.

Prioritise the thesis over any other priorities

Furthermore, as you approach the final months before your submission deadline (which you should check carefully with your supervisory team and funder as expectations may vary), we strongly encourage you to prioritise the thesis over any other conflicting priorities, e.g. internships, publications, etc…

Remember to follow these guidelines to ensure the appropriate use of published work in your doctoral thesis while avoiding self-plagiarism.

What is Self-Plagiarism

The UCL Academic Manual describes self-plagiarism as:

“The reproduction or resubmission of a student’s own work which has been submitted for assessment at UCL or any other institution. This does not include earlier formative drafts of the particular assessment, or instances where the department has explicitly permitted the re-use of formative assessments but does include all other formative work except where permitted.”

Read about this in more detail in Chapter 6, Section 9.2d of the UCL Academic Manual page .

How self-plagiarism applies to Doctoral Students

Re-use of material already used for a previous degree.

A research student commits self-plagiarism if they incorporate material (text, data, ideas) from a previous academic degree (e.g., Master's of Undergraduate) submission, whether at UCL or another institution, into their final these without explicit declaration.

Note on Upgrades

The upgrade report is not published nor is it used to confer a degree, and is therefore excluded from the above definition of “material”.

In effect, the upgrade report (and any other progression reviews) is a form of “thesis draft” owned by the student and we encourage the reuse of material in the upgrade report in the final thesis where relevant.

As a result, material written by yourself can be used both in publications and your final thesis, and the self-plagiarism rule does not apply here. However, since your final thesis will be ‘published’ online, there are several rules you must follow.

For additonal detail, visit the UCL Discovery web page .

Links to forms

UCL Research Paper Declaration Form for including published material in your thesis (to be embedded after the Acknowledgements page).

• Form in MS Word format (DOCX)
• Form in LaTeX format (TEX) , thanks to David Sheard, Dept of Mathematics
• Form in PDF preview (PDF)

Helpful resources

• Step-by-step guide and FAQs on publishing doctoral work
• Information about your own copyright
• Information on online copy of your thesis

Library Services

UCL LIBRARY SERVICES

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Library Help

How do i submit my thesis.

See our  web page  which includes contact details for our Open Access Team who can help with any queries. 

• Research Support
• Open Access
• Last Updated Nov 09, 2021
• Answered By Debs Furness

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UCL School of Management

University college london, phd in management.

Start date:  September 2024 Duration: 5 years (1 year MRes + 4 years PhD) Fees:  We offer fully funded scholarships to all admitted students Application deadline: 01 February 2024 (17:00 UK time). A late submission window closes on 05 April 2024 (17:00 UK time), although we encourage you to apply early as places are limited and applications are subject to close sooner if places are filled. Entry:  Minimum of a first class bachelor’s degree or equivalent in a relevant discipline. International students, please note that UCL’s English language requirement for this programme is a ‘ Level 1 ’ (IELTS and TOEFL are the preferred test, however others on the UCL recognised test list will be accepted if required) - further details regarding this can be found on the  UCL English Language Requirements  page.

PhD students pursue their studies in one of the Operations & Technology, Strategy & Entrepreneurship, Marketing & Analytics, and Organisations & Innovation groups. All four groups offer a unique education and research experience to a small number of highly motivated students, with the intent of preparing them for scholarly careers at the highest level.

PhD studies in Operations and Technology

Across the different research themes , there is a shared interest in management science, operations management and business technologies. Topics of interest include R&D management, innovation and new product development, service systems, supply chain management and healthcare operations. For candidates in this area, a degree in engineering (e.g. industrial, electrical, computer, mechanical etc), economics, mathematics, statistics or operational research is preferred. 

PhD studies in Strategy and Entrepreneurship

S&E faculty research  focuses on understanding what makes firms successful, how they cope with a complex and dynamic environment, and what leads to new business formation and growth. Doctoral training involves close collaboration between the doctoral student and faculty members on shared research interests, coursework at UCL and other institutions, and independent research. Doctoral students also benefit from the S&E group’s collaborative research community, a lively program of research speakers from other institutions, and links with researchers worldwide. Topics of interest include digitization, big data analytics, machine learning, information environment, platform ecosystems, new organisational forms, learning, innovation, competition, interorganisational relationships, corporate strategy, entrepreneurial strategy, entrepreneurship for development, social innovation. 

PhD studies in Marketing and Analytics

Topics of interest in this group include branding, retailing, advertising, pricing, product development, marketing channels, business marketing, marketing strategy and e-commerce. The researchers in this group use diverse quantitative methodologies that include big data analytics, regression analysis, choice models, field experiments and Bayesian econometrics.

PhD studies in Organisations and Innovation

O&I faculty research focuses on understanding individual and team outcomes within organisations. Group members engage with a variety of perspectives and approaches including network research, experiments and ethnographies. There is a shared interest in the topics of creativity, innovation, social networks and diversity. For applicants to the PhD programme, prior training in social science (e.g. social psychology, sociology or economics) is highly relevant. 

PhD studies in Financial Economics

Our MRes and PhD Programme in Financial Economics with UCL’s Department of Economics now has more information about how to apply and what you can expect from the programme on a brand new programme page, please see the specific entry requirements and programme structure here . 

PhD Structure

• The programme typically consists of five years of full-time study, starting with one year of modules registered as MRes. These modules are typically advanced postgraduate modules to provide rigorous methodological training to prepare students for their PhD research. Along with the School’s modules, students typically take some of these from other UCL departments (e.g., Economics, Psychology, Sociology, Anthropology), the London Business School, Bayes Business School, and Imperial College Business School.
• In addition to methods modules, students also undertake a first-year research project under the tutoring and supervision of a faculty member later in the MRes year (Term 3 + Summer period).
• Progression from MRes to PhD is not automatic . Superior performance in taught modules and independent, original research is required for progression from MRes to PhD.
• Our highly selective and small-sized PhD programme ensures that each student receives personal attention and guidance from our faculty members throughout their doctoral study. The close mentorship process forms the foundations of a successful academic career. 
• We expect our PhD graduates to have as their goal an academic career as a faculty member in a top business school or engineering department of a world-class university
• PhD applications are reviewed once a completed application form has been submitted online . 

Students take a total of 180 credits in the MRes year. This is made up of the MRes Research Project:

• MSIN0135 - MRes Research Project: 8,000-10,000 words . 105 credits.

Students take 75 credits of taught modules, of which the following three are compulsory modules:

• MSIN0131 - Research Presentation and Critical Writing Skills . 15 credits
• MSIN0132 - Seminar in Organisation Theory . 15 credits
• MSIN0240 - Designing Management Research Projects.  15 credits

Finally, students choose elective modules (15 credits each) among those offered by the School of Management, other UCL Departments (e.g., Economics, Psychology), and partner universities in London.

Students can take additional (non-credit) modules at UCL and our partners schools in the remaining years to complement their learning, but there is no requirement to take modules after the MRes year.

The programme is delivered through a combination of lectures, seminars, and class discussion based on case studies and other activities. Student performance is assessed through simulations, presentations, coursework, group projects, class participation, and examinations. 

Students typically study 3 compulsory modules over Terms 1 and 2. Students will also typically study 2 optional modules which may take place in Terms 1, 2 or 3. Students will also undertake a substantial research project, which would usually be undertaken over Terms 2 and 3. 

Each taught module is delivered over 10 weeks, with 3 contact hours per week comprising lecture content and interactive components. 

In addition, students typically spend approximately 6-8 hours a week for each module on assessment and independent study to further develop the skills and knowledge covered in lectures and seminars. The total number of weekly hours will vary according to the weekly activities being undertaken.

Why choose us

What our students say:.

‘The UCL School of Management PhD programme is designed to provide students with skills that lead to academic excellence. Candidates are part of a dynamic and vibrant group and benefit from the programme’s flexibility, as they can choose from a wide range of disciplines. The frequent cooperation with world-leading faculty members enhances our knowledge and skills and ultimately leads to high-quality research output, laying the foundations for a subsequent successful academic career.’ 

UCL School of Management has forged a reputation for world-leading research in management studies with 95% of the School’s research deemed to be world-leading or internationally excellent, the second highest percentage of any business school in the UK, according to the 2021 REF. 

VIDEO LIBRARY

Applications

Applying for our mres/phd programme.

Entry requirements and admissions criteria:

We seek to recruit highly motivated, ambitious students with strong educational backgrounds. The ideal candidate will have a first-class Bachelor’s degree from the UK or an overseas qualification of equivalent standard from a leading university. We encourage students from a wide variety of backgrounds (e.g, engineering, economics, business, mathematics/statistics, psychology, sociology, and anthropology, among others) to apply to our programme. Also, notice that a Master’s or graduate level degree is not required for admission, you can apply with only an undergraduate (e.g. bachelors) degree. 

In your personal statement you are expected to suggest one or more faculty members as potential supervisors. On the application form you may see that it states that it is preferred that you contact potential supervisors beforehand – you do not need to do so. In fact, applicants are discouraged from randomly contacting individual faculty members or potential supervisors when applying to our programme. All applications are first evaluated by a joint admissions committee, so contacting potential supervisors separately will not increase your chances.

All MRes/PhD applicants are normally expected to take either a GMAT test or GRE test (UCL’s institution code is 3344, but also make sure you include a scanned copy of your test result on your online application), although the School has no minimum score requirements.  

We also require you to submit IELTS or TOEFL scores if English is not your first language. Our School requires a “Level 1” English qualification which corresponds to:

• IELTS: Overall grade of 6.5 with a minimum of 6.0 in each of the sub-tests.
• TOEFL: Score of 92, plus 24/30 in the reading and writing subtests and 20/30 in the listening and speaking subtests.  

Application Deadline

The application window closes 01 February 2024 (17:00 UK time) and a late submission window closes on 05 April 2024 (17:00 UK time). We advise those interested in the programme to apply before 01 February 2024, as those applying in the late submission window will only be considered if there are still places remaining.

Application Procedure

Apply via UCL Postgraduate Admissions System here . When starting the application, you must select the MRes option. In addition to filling out the online application form, please upload a copy of the following documents:

• Official Transcripts of Grades / Course marks
• A 2-3 page personal statement or research proposal* that clearly indicates: (i) which research group you are interested in (i.e., Organisations & Innovation, Strategy & Entrepreneurship, Marketing & Analytics or Operations & Technology, (ii) your research interests and preliminary research ideas, (iii) potential faculty member(s) you may want to work with (this is a suggested list, you don’t need to contact potential supervisors beforehand), and (iv) your motivation to do a PhD.
• Your  GRE / GMAT  score report**
• Your IELTS/TOEFL score report, if English is not your first language.

* While submission of a full research proposal is not required, you can send us one if you have already written it up.

** You can submit your application even if you don’t have a GRE/GMAT score —simply indicate when you plan to take the test. Funding/Scholarships

We offer fully funded five year MRes/PhD scholarships in the UCL School of Management to all admitted students. The scholarship is open to all nationalities. It covers all tuition fees, and includes an annual stipend of £25,000, which is tax-free.

Additional costs 

This programme does not have any compulsory additional costs outside of purchasing books or stationery, printing, thesis binding or photocopying.  

Students may have the opportunity to participate in conferences in the UK and internationally. The UCL School of Management provides MRes/PhD students with an annual budget for conferences, which students will use to cover the travel, accommodation, food and other costs whilst at conferences, in line with UCL’s expenses policy. 

Apply today

For queries about the MRes/PhD Programme that are not addressed on our web pages, please contact [email protected] .

Frequently Asked Questions about the UCL School of Management MRes/PhD Programme

Programme Information

Application process, admissions requirements, further information.

If you have any other questions regarding the programme that are not addressed on our web pages please email the programme team ( [email protected] )

UCL Research Ethics

• Do I need ethical approval?

Apply for ethical approval

Responsibilities after ethical approval.

• Guidance, training and resources

Committees and governance

Information for external researchers.

• Reforming Research Ethics at UCL

UCL Research Ethics Service

Do I need UCL ethical approval?

Discover what kind of studies require ethical approval and what research is considered exempt.

Find out what steps you need to take to apply for ethical approval and which committee(s) you need to apply to.

Understand your responsibilities once ethical approval has been granted for your research project.

Guidance, training, and resources

Access guidance, training, and resources for applicants and reviewers to support ethical approval processes.

Learn more about UCL's research ethics committees, how they are governed, and how to become a member or a reviewer.

Guidance on processes for external researchers wishing to recruit UCL staff and students for research.

Page last updated: March 2024

Next UCL REC deadline

Upcoming deadline for high-risk applications:

Next high-risk submission deadline:  Wednesday 29 May 2024

The reviewing committees will meet next during  week beginning 01 July 2024 

How do I prepare my application?

Ethics database

Register or log in to the Research Ethics database.

Access the database

Get in touch with us for help, advice, and support with research ethics using the button below. 

Drop-in sessions

We run weekly drop-in sessions on Thursdays at 2-3pm for staff or student researchers with a query related to ethical review processes and activities managed by the team.

Book your place here

Centre for Doctoral Education

Information for IOE students

Doctoral students at IOE follow the guidance and procedures laid out in the UCL Academic Manual , and the UCL Doctoral School . This page contains additional information for current IOE doctoral students.

You may also find it helpful to look at the Student Registry Services  particularly the Support and Wellbeing Resources  where you will find a series of introductory videos.

For our International Students there are a number of helpful webpages on the central UCL website here –  International Students  – including the the International Student Online Orientation Programme  designed to help make the transition into life in the UK and studying at UCL as smooth as possible.

Student representatives

Study spaces, finances and studentships.

• Conference grants

IOE Doctoral Summer Conference

The research student log, the annual progress review (apr), the research training programme, library support and training, first term form, ioe research culture: getting involved.

• Feedback Expectations

Training for doctoral students who teach or facilitate sessions

Research ethics and integrity, graduate research degrees code of practice 2023-24, writing for publication, study leave, interruption of study, continuing research status (crs), preparing for submission of the thesis, support when resubmitting a thesis, tier iv visas and changes to registration status, doctoral extension scheme, honorary postdoctoral fellow scheme for ioe doctoral graduates.

Your Students’ Union is there to make sure students have the best possible time while they’re studying at UCL. One of the ways we do that is by working with departments and faculties to ensure that every student is represented and has a voice in the way that the university works.

Every student at UCL will have a Course Representative or a Research Student Representative who will be your eyes, ears, and voice. They’ll work closely with staff in your department to make sure that they understand what you most value, and take action to deal with things you’d like to see improve. They’ll also work with representatives in your faculty and the Students’ Union to make things better across the whole of UCL.

If you take up a representative role, the Students’ Union will work closely with you to provide training, support, and advice, and you’ll be able to change the experience of everyone on your course or in your department for the better. Course and Research Student Representatives are appointing during early October – if you’d like to take up the role, staff in your department can tell you how.

A list of your representatives is available on the CDE Moodle page.

Further information:

Academic Representation website

Find your Representative

Become an Academic Representative

Rooms 543, 545 and C3.10 are study spaces available for research students. These rooms work on a “hot desk” policy and students are asked to respect the needs of other students by clearing desks after use. Each room has a digital lock on the door – please ask [email protected] for the password. There are lockers available for use in these rooms on a first come, first served basis; they are keyless and no registration is required. Instructions on how to set the lock code is inside each locker.

C3.10 is the newest study space available for research students. This room has an integrated kitchen.

The Newsam Library (Level 4) at the IOE has a dedicated room for postgraduate study. You can of course use other study spaces within the Library – to check availability follow the link here .

There is individual powered desk spaces and group working tables available in the Wing, Levels 2 and 3.

Please note: a kitchen available for PGR use is at the very end of the corridor before you get to 26 Bedford Way on Level 5, just past room 580.

You can find full details of study spaces across wider UCL here – Postgraduate Research Student Study Spaces

UCL has provided guidance about how studentships are set up and processed . If you are a studentship holder, please review this information, which includes answers to frequently asked questions. Information about funding available to current students can be accessed through the same links provided for prospective students – UCL’s database includes a filter that allows users to indicate whether they are prospective or current students.

Conference Grants

There is provision in the Centre for Doctoral Education fund to help IOE (Postgraduate Research students) doctoral students with the cost of conference attendance and expenses. Research degree students that have been accepted to present a paper or a poster at a conference are eligible to apply to the Centre for Doctoral Education, for a maximum grant of £1000 towards expenses.   Note this is the amount available for the total duration of a student’s registration with the IOE. The scheme will only cover conferences that are complete before the thesis is submitted for examination .

Grants are available to those who are self-financing or who hold scholarships. Students must be registered as enrolled at the time of the conference. Students are eligible to claim a total of £1000 in one claim, or can divide the amount. The fund can also be used to contribute towards student membership with the Society for Research into Higher Education ( SRHE ), since student membership allows free attendance at their events, most of which take place in their London office (near King’s Cross) and include sessions targeted at doctoral researchers.

The amount of funding available each year is limited, and students are advised to apply as early as possible. For this reason, it is advised that applications for funding must be submitted prior to a conference.

Applications should include the abstract of the conference presentation and written confirmation that the paper has been accepted. The completed application form should be endorsed by your supervisor and then returned, along with supporting documentation to [email protected] or to the Centre for Doctoral Education, via the Student Helpdesk on Level 5, Core A Wing, 20 Bedford Way, London W1CH 0AL.

Students will be told as soon as possible if their application has been successful. Documentation will then be sent to complete and return to the Doctoral School within 28 days of the conference.

Claims must be submitted within 28 days of returning the conference, or the funding is at risk of being released for other students to access.

Application Form  – Conference Grants

For any queries about this fund, please contact [email protected]

Later in the academic year, we will be inviting students and staff to attend the Centre for Doctoral Education’s Summer conference. Traditionally this has an exciting programme of presentations and panels, featuring 40-50 presentations of doctoral research from across all six departments in the IOE. The Conference will take place on Thursday the 4th of July, 2024 . Full details of the Summer Conference Programme will be given nearer the time.

A page of common questions and answers relating to the Log is now available.

Doctoral students (MPhil/PhD and EdD) are expected to review their progress with their supervisors on an annual basis.  This exercise is undertaken during the Summer Term. The Annual Progress Review helps students, supervisors, the Advisory Panels, and the Departmental Graduate Tutors to monitor the work being undertaken by students.  The aim is to ensure that each student’s training, supervision and support needs are being met, and to identify difficulties the student might be experiencing, and ways to address these. Students will receive notification via moodle of the guidance, forms and deadlines. The APR process involves a discussion between supervisor(s) and students, and completing a form which will be reviewed by a departmental panel. Any students who wish to discuss any aspect of their study in confidence can contact their Departmental Graduate Tutor, the MPhil/PhD Programme Leader, or the EdD Programme Leader.

The IOE provides an extensive programme of courses, workshops and reading groups for all doctoral students. Full details of this can be found in Moodle . (All doctoral students should have access to this Moodle space.)

There are two compulsory courses. The first, IMPCorC, provides an introduction to doctoral study; this runs four times each year, in a variety of formats to ensure that it is available to all students. The second, Information and Digital Literacies, focuses on the centrality of the literature review for the doctoral thesis. This runs three times a year in both face-to-face and online formats.

Students should also discuss their training needs with their supervisors within their first few tutorials, and revisit this regularly (for example, as part of the annual review of progress). Further training can be taken from the introductory, advanced or generic courses offered as part of the IOE’s Research Training Programme, from UCL’s skills development programme , from other members of the Bloomsbury Postgraduate Skills Network (BPSN) , or elsewhere, with the support of their supervisors.

Research students should make a brief note of any training that they have completed in the Research Student Log . Courses provided centrally by UCL can be booked through the Log, and will be recorded within the system automatically.

The IOE’s Research Training Programme courses are classed as ‘departmental training’ by UCL, and can be recorded on the Research Log: instructions on how to do this are here .

Note that many other activities, including attendance and research seminars and conferences, also constitute research training, and can be recorded manually on the Log. Information about how to do this is available in Section 4 of the guidance notes for students .

UCL requires all students to complete a minimum amount of training each year. Information about this is provided on the skills development website . Participation in departmental seminars, the IOE’s poster and summer conference, and participation in external conferences all count as training for the purposes of this record.

Nazlin Bhimani supports students and staff in all areas of research, including training on  skills,   subject guides and research project support 

From Autumn 2021 all new students and their supervisors should complete a first term form within a month of the start of their studies. Copies should be uploaded to the Research Log and sent to the departmental research administrator to store. We hope this will help to address many of the questions that are raised each year by both supervisors and students and help to raise awareness of their mutual responsibilities.

There are many Research Centres and Special Interest Groups which Doctoral Candidates are welcome to join and participate in. Here is the current Research Culture List  which we will update regularly. If you discover any new ones which need adding please tell your supervisor! Feedback Expectations

According to UCL regulations for feedback (see  link ) the guidance states that formative feedback should be ‘received by students in good time’ (5.3). We suggest that good practice is for the supervisor and student to negotiate a reasonable deadline together, including whether feedback is expected to be written and returned before the next supervision, and ‘within one month’ is usually a reasonable expectation. General expectations for writing and feedback should also be discussed at the outset via the ‘First Meeting Form’.

UCL runs a dedicated training programme, called Arena One , for postgraduates who teach (usually called PGTAs). The ‘Gateway’ workshop is mandatory for any doctoral students teaching on accredited programmes.

The site also contains information about the optional Teaching Associate Programme (TAP), which provides further development and a pathway to Associate Fellowship of the Higher Education Academy and UCL Arena Associate Fellowship (AFHEA).

Further sessions on key issues, called UCL Arena Essentials , are also available.

Ethics and integrity are important throughout the doctoral process, and all research students are advised to familiarise themselves with UCL’s policy and practice in this area . These issues also form a core part of the compulsory training session provided to all doctoral students in their first year, and optional advanced sessions on ethical issues are also provided as part of the Research Training Programme.

All IOE students are required to submit a form seeking ethical approval before undertaking any empirical work. The process that must be followed has been laid out as a flow char t . The forms, guidelines and an overview of the process that must be followed are provided on the IOE’s research ethics website . For this, it may be useful to review UCL’s statement on research integrity, as well as policies on topics such as research data management . Please note that the IOE faculty operates a slightly different process, and uses a different form, from the rest of the university.

The IOE’s research ethics committee includes doctoral student representation. Currently, Emma Brooks is the student representative.

The Code of Practice aims to set out what you as a research student can expect from your supervisory team and from UCL, and what your Supervisors and others in UCL can expect from you. It is important that you read this document carefully and keep it for reference.

Many students seek to publish their doctoral work, either during or after their studies. Guidance on this has been provided on a separate page of this site .

Students following the conventional MPhil/PhD programme full-time are expected to apply for study leave if they wish to be away from UCL for more than four weeks. This includes time away for fieldwork. The full rules covering study leave, and the form needed to apply for this, can be found on the UCL website.

It may sometimes be necessary for students to interrupt their studies. To arrange this please download the interruption of studies form from the UCL website, please note there is a separate form for research students that can be found towards the bottom of this page . Interruptions should normally be for no more than 12 months, and students who interrupt due to health and/or wellbeing issues may be required to meet with the Student Support and Wellbeing team as a condition of their return.

Please note that during a period of interruption, there will be no formal supervisory meetings and library access will be suspended. Students on maternity leave, however, continue to have access to UCL facilities, including library access .

All students following the MPhil/PhD programme are initially registered for the MPhil.

The IOE follows UCL’s guidelines for upgrading, with some minor variations. These have been implemented so that it resembles more closely the final viva process. This allows the upgrade to provide an early opportunity to practice and prepare for the final examination.

Details of these variations are provided on a dedicated page of this blog .

If you are eligible you may register as a completing research status (CRS) student while you write up your thesis. You will only be permitted to move to CRS status with the approval of your supervisor and/or the Department Graduate Tutor – see IOE CRS Application . If you have already been granted completing research status you may apply for an extension under certain circumstances. As a response to the Pandemic, any student who was registered as of 1 March 2020 will automatically be given 18 (FT) or 36 months (PT) of CRS (writing up) status at the time they take this up.

You are reminded that CRS is intended to be a time during which you are largely working on your own ‘writing up’ your thesis, with no need for regular ongoing supervision.

CRS guidelines

All students sitting for the PhD, or MPhil, examination should enter for the examination four months before they plan to submit their thesis. This is done online via the Portico tool. You can find out information here about the examination entry process.

All students will be on UCL regulations for the examination, except for those who first registered at the Institute of Education before September 2015. Students who first registered before September 2015 will be offered a choice of sitting the examination under UCL or IOE Regulations .

If successful, all students will be awarded a UCL degree, whether they take the examination under UCL or IOE Regulations. Students who first registered prior to April 2008 may be eligible for a University of London award.

Once the student has entered for the examination, the student’s principal supervisor will need to fill in a nomination of examiners form .

UCL has prepared general advice about the procedure for viva examinations , including how to prepare and some things to expect during the viva.

There is more information on the UCL website on how to submit, format bind and submit your thesis . You no longer need to submit a physical copy of your thesis

For information about thesis submission and remote Vivas taking place during the Covid-19 pandemic, please see information on the Response plan to coronavirus for UCL’s Postgraduate Research students .

For all IOE doctoral examinations, an independent chair will be appointed. Further information is available about the role of the independent chair.

Following the viva, students will continue to have access to UCL’s facilities until any required amendments have been submitted. This situation is analogous to CRS, and the expectations of staff and student should be guided by this. Students will be entitled to their supervisor’s comments on their final draft, but not to regular tutorials.

In a situation where a student has been asked to resubmit, it may be possible by mutual agreement with the supervisor for the student to re-register. Doing so would allow them to have regular tutorials, and to receive repeated feedback on their work, if needed.

A Tier 4 student who moves to Completing Research Status (CRS) remains registered and therefore continues to receive Tier 4 sponsorship. Although a student on CRS has reduced supervision, they should continue to hold short, monthly meetings with their supervisor, confirming that they have been working on their thesis; supervisors will then follow-up with the respective departmental graduate administrator.

When a Tier 4 student changes to part-time status, UCL’s visa compliance team will advise them that their visa will no longer be valid. Students who move to part-time status but wish to return periodically to continue their studies at UCL will need to obtain a Short-term Study visa, and should also obtain a letter from UCL which confirms that they have changed from full-time to part-time studies. This letter should be carried when entering the UK, along with a copy of their UCL Student Status letter, which can be either requested from the UCL Student Centre or downloaded from Portico.

Students should always check the immigration requirements for the UK before leaving their home country.

Students on a Tier IV visa can apply to this scheme in order to gain an additional 12 months of Tier 4 immigration permission in which to gain experience in their specific field or seek skilled work. Students who have almost finished their doctorate can apply by following the information provided by UCL .

The Institute of Education Centre for Doctoral Education is delighted to announce the launch of a new scheme for IOE doctoral graduates – The Honorary Postdoctoral Fellow scheme (HPDF). The HPDF provides support for doctoral graduates who want to publish or continue with their research but don’t currently have another academic affiliation.  See here for further details and FAQ and  application form

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UCL dissertations and theses

The Library holds a copy of most research degree theses completed by students registered at UCL. Print copies of research theses are catalogued by author in  Explore ; electronic versions are in many cases available on open access in  UCL Discovery .

The Library does not normally have copies of UCL:

• MA, MSc, MRes, LLM theses
• Diploma theses
• Undergraduate dissertations

However the following libraries have small local theses collections covering their own subject areas, please contact the relevant library directly for more information:

• Bartlett Library : select exemplars of Masters dissertations are available through UCL's Open Educational Repository .
• Ophthalmology Library  has a very small collection of PhD, MD and MSc dissertations.
• Institute of Orthopaedics Library  has BSc and MSc theses.
• School of Pharmacy Library  has a small collection of MRes theses which date from 2011 – 2014  for reference use in the library. 
• UCL Institute of Education Library  has selected masters dissertations, which are findable in  Explore . Those published after 2000 are openly accessible in the library. All others must be requested in advance. 
• Great Ormond Street Institute of Child Health Library has examples of past MSc and MRes dissertations.
• The UCL Institute of Archaeology make some available on the dissertation module page in their Moodle.

Some departments may also maintain their own collections. For further details, please contact your departmental administrators. 

• Theses Further Information on repositories and databases for accessing theses held by other institutions.
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• Last Updated: Apr 18, 2024 6:08 PM
• URL: https://library-guides.ucl.ac.uk/dissertations

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We estimate that this process will complete on or before Mon 06-Jul-2020. Until then, reported statistics will be incomplete.

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• Research Thesis Submission

Thesis Submission Deadlines

On this page, e-thesis submission for examination deadlines.

• Students with a January start date, the deadline is 5th January 2024
• Students with an April start date, the deadline is 31st March 2024
• Students with a July start date, the deadline is 30th June 2024
• Students with an October start date, the deadline is 30th September 2024

Submission of the thesis should be made  ONLINE HERE

It may take up to three weeks for your thesis to be processed and sent to the examiners.  You should take this into account when planning your thesis submission and a date for your viva.  However, if you submit in the weeks before the final deadline, your thesis submission should be processed very quickly.

Final E-thesis Submission Deadlines and Eligibility for Conferring

To be eligible to graduate at a conferring ceremony, you must first have submitted your e-thesis for examination. Following the examination, the examiners' report must be approved by the  Academic Council Graduate Studies Committee (ACGSC) .

Please plan ahead for your final submission and graduation according to these dates. 

A candidate's conferring is dependent on his/her examiners' report being approved at a particular meeting. Subsequent to approval at ACGSC, a candidate must submit their final e-thesis to the UCC Library via CORA , the University's online repository, before the final thesis submission deadline for each specific conferring ceremony. 

If you have questions on your  conferrings , please contact [email protected] 　

Graduate Studies Office

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Thesis Submission and Fees

Thesis submission graduate students, submission dates 2021/22:, submission dates 2022/23:, submission dates 2023/2024, extensions & fees:.

If you do not submit your thesis by the deadline, and you need to extend registration into the next academic session, the following fee implications will apply: Submission in Autumn Trimester - 33% of full year’s fee payable. Submission in Spring Trimester - 67% of full year’s fee payable. Submission in Summer Trimester - full year’s fee payable. * Please note that registering for a new academic session results in a full year’s fee appearing on your fee account prior to submission of the thesis. A thesis cannot be submitted unless all relevant fees and charges have been paid. Fee charges will adjust to reflect your registration, as appropriate. More detailed information on extending your registration on a graduate research programme can be found at  on the Graduate Studies website .

Additional Info

(opens in a new window) Policy on Theses in Graduate Research Programmes

Policy for Research Degree Examination

 If you have any questions, feel free to contact the Student Desk. 

Contact the Student Desk

www.ucd.ie/askus

Submission Procedure Master's Thesis

Step 1 – individual study programme (isp).

At the latest on the third Wednesday of the beginning of the academic year that you want to submit your Master’s Thesis you have to select the course code of the Master’s Thesis into your ISP . Without this official registration in your study programme, you cannot submit the Master’s Thesis.

Step 2 – Submitting the Master Thesis Form

Before you can submit your Master’s Thesis (see step 3) you have to submit the Master Thesis Form using the application .

Important information:

›The system will close at midnight, please start in time. Technical or internet problems cannot be accepted as an excuse for not submitting before the deadline.

›If you have problems submitting, please contact ppw masterproef before the deadline.

›When submitting a joint thesis, only one student has to submit the Master Thesis Form and mention the name(s) of the partner student(s). The partner student(s) will receive an email and have to confirm this in the application.

›After submitting the Form, you have to upload the electronic version of your Master’s Thesis in your KU Loket (step 3), so you don’t miss this deadline.

Step 3 – Submitting the electronic version of the Master’s Thesis

Once you have submitted the Master Thesis Form (step 2), you have to upload the electronic version of your Master’s Thesis and the metadata form in your KU Loket. Please carefully read the following manuals: https://icts.kuleuven.be/docs/at/cm/rg/s/mastp/MasterThesis  and  https://www.kuleuven.be/english/education/student/examinations/submitting-the-electronic-copy-of-your-Masters-Thesis

You should also consult the webpage on how to convert your thesis into a pdf, how to use Bookmarks and how to create a handy table of contents. 

Additional information:

›You need to name the uploaded file of your Master’s Thesis as follows: “mastersthesis_monthyear_name_surname.pdf”. The month is either January, June or September. You cannot use special characters.

›You enter the original title of your Master's Thesis in the "Title Master's Thesis"-field, the original language in the "Language"-field.

›Click on "Add supervisor" to enter the name of your promotor. Only add a co-supervisor or a coach if you actually have one. A co-supervisor is not the same as a coach. Inform yourself when in doubt and report changes you cannot make yourself in time.

›You only need to fill in the left column with the summary in the original language of the Master’s Thesis (English). You do not need to fill in the right column with the translation.

›You can change the uploaded documents until the deadline. Please read the manual carefully for instructions.

›You do not receive a confirmation afterwards. If you can see the uploaded documents, it suffices to save. Check if your pdf opens correctly.

›Students who make a Master’s Thesis in group must separately submit an electronic version of their Master's Thesis.

›The final title of your Master's Thesis will be copied from your Master’s Thesis document. This title will appear on your diploma, so make sure it is the correct one before you submit the file. Don't only use capitals.

›If your Master’s Thesis should not be made public, you can request an embargo by means of the following form . You have to submit the completed form by emailing it to ppw masterproef at the latest on the day you are submitting your electronic version. Once approved, the Student Administration Office of the faculty will upload the form in your KU Loket.

›Students have two examination attempts per academic year during which they take the course. You use an examination opportunity by submitting the master thesis. Once the three examination periods of the academic year have passed, the two examination attempts have been used whether you have submitted the master thesis or not. Students who submit their thesis during the first examination period and do not pass, can retry during the second or the third examination period. More information is available in the Regulations on Education and Examination.

›The submission deadline of the electronic version of the Master’s Thesis is exactly 12 o'clock, midnight. Please fill in the metadata form and start uploading the electronic version of your Master’s Thesis on time. Technical or internet problems cannot be accepted as an excuse for not submitting before the deadline.

›If you have problems submitting the electronic version, please contact the student administration ppw masterproef , before the submission deadline.

› You can only submit your Master's Thesis in the January exam session if you can graduate after this exam session. If you have uploaded second semester courses or year courses into your ISP, you cannot submit your Master's Thesis in the January exam session. Students submit their request to graduate in January to the faculty's student administration at 1 December at the latest ([email protected]). Submitting this request counts as using an examination opportunity.

› Attention! if you want to submit your Master's Thesis in the September exam session, make sure you also register in time via your study progress file. This is possible after the announcement of the results of the June exam session. Read also here . 

Step 4 - Confirmation mail from Student Administration Office

When step 2 and 3 have been done within time, the Student Administration Office will perform a final check. You will receive a confirmation mail the day after the deadline ended.

Step 5 – Oral defence

Each student has to defend his/her Master's Thesis. More information on the defence procedure can be found in the Master’s Thesis Regulations .

›Defending the Master's Thesis is obligatory for all students. This means you are requested to keep your agenda free for all announced defence dates of the exam period you have submitted your Master's Thesis.

›All students are to defend their Master’s theses (also in the case of a group Master’s Thesis). A student’s presence at the defence is a prerequisite to pass the Master’s Thesis. The defence presentations take place at the end of the exam period in which the Master’s Thesis is submitted. The exact dates and method are announced at the start of the academic year through the Student Portal. Students keep their agendas free for all the announced dates.

› If you select a course from a different faculty (outside of the programme), you must take the exam dates into account as an overlap between those exams and the defence dates are not a good enough reason to ask for a changes in dates.

› The final defence dates, time and location will be announced via email to your student email address (Not in your IES!) at least one week before the defences.

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University College Utrecht

Research thesis.

Please see below the Thesis procedures for:

Hand-in deadlines 

For all thesis hand-in deadlines, please refer to the relevant thesis procedure above. For general hand-in and grading deadlines see the academic calendar .

You can find the UCU thesis deadline adjustment request in Osiris Case. An extension request must be submitted at least one week before the submission deadline. Please note that late or non-submission of your thesis may have grading consequences. 

Publishing your work

Utrecht University promotes open sharing of knowledge. Students may indicate when uploading their thesis in Osiris if they agree to making their thesis publicly available. If a student chooses to do so, the university library will take care of the publication. As a result, the thesis can be found in the Utrecht University Student Theses Repository  and in search systems such as Google (Scholar)  and WorldCat . Read more about how to do this.

Honours thesis

If you wish to write an additional Honours thesis please visit the following web page:  Honours thesis

• For questions about the content of the procedure, email [email protected] .
• For administrative issues (thesis enrolment, Osiris, FormDesk, Blackboard etc.), email [email protected] .
• You can find an overview of the academic disciplines and Fellow contact information here .

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