approval sheet in thesis

Approval Sheet for Thesis with Examples and Format

• Post author: Rajveer
• Post last modified: March 17, 2023
• Reading time: 13 mins read

Writing thesis and stuck on approval sheet? If yes then don’t worry in this article I will tell you how you can design a perfect approval sheet. I’ll also share a few different examples and the cool thing is that the samples are downloadable in word doc format. So let’s jump into the article.

Approval Sheet for Thesis

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Writing a thesis requires a lot of research and time. It is not an easy task for most of us but in the end, we need to do it. Another important and challenging task is to get approval from the authorities. Most of the researchers are apprehensive about thesis approval rejection because of their bad thesis approval sheet.

After completing the thesis, you will need to create and add the approval sheet pages for your thesis. You can submit the thesis to your college or university after getting approval from the authorities.

The approval letter is usually added on the second page of the thesis. This authorities approval improves the reputation of the thesis in the academic field for submitting it on different platforms.

So now you have understood what is the approval sheet in the thesis. It’s time to understand how you can write and design a perfect approval sheet for a thesis.

How to Write and Design Approval Sheet for Thesis

Writing and designing an approval sheet is not a difficult task. You just need to follow some guidelines and basics and you will be able to create a perfect thesis approval sheet.

Below I have shared a quick guide to creating an approval sheet for the thesis. Create a Microsoft Word document or google doc whatever you are using and get started with the quick guide below .

The first step is to add your university name and logo at the top of the page. It usually comes in the header section. You can add a logo image of your university/college and write the name in bold and center. This is the basic thing you probably already have added in other pages too so you can just copy-paste.

The next step in writing an approval sheet is to create a new MS Document or Google document and start writing with a title. Give the page a bold and focused title, “Approval Sheet.” The title is one of the parameters that will help readers to identify what the page is about.

Write a short introductory statement for thesis approval just after the heading. It includes your thesis title name and your name. Keep the statement short and simple. A maximum of 100 to 150 words statement is enough.

This statement will inform the authorities about your thesis topic. Write in a formal language without grammatical errors. If you are not a grammar expert and do a lot of grammar mistakes then try to use some grammar checker tools to avoid grammar mistakes .

After writing the statement, design a section for the thesis author’s signature and date. You can write the author’s signature on the left and the date on the right, or you can use the left side for just the signature and date.

You need to design it right after the statement. See a quick example below.

Author Signature ………………

Date ……………….

Now add the next section for the members of the approval committee. Give it a title like “Approval Committee” or “Approval Examiners”. Write a brief statement for thesis approval on behalf of the approval committee as they will sign under it.

Now you are almost done. Just add a signature and date section for the members of the approval committee.

Once you have completed all the steps and your approval sheet is ready you can add it to the second page of your thesis file.

An approval sheet is an important page in the thesis. This is an essential page to get approval from the authorities for submitting your thesis to the university/college and various other platforms. An approved thesis is a sign of confidence in your research and paper.

Thesis approval is usually given by the research and approval committee of a university or college. Once your thesis is approved you can submit the papers on any platform and people will trust your papers because of the approval from authorities.

If you have never written an approval sheet, you should look at some examples first or you can also use a pre-made template for a thesis approval sheet. The first thing you need to do is to check some approval sheet samples and get some ideas for creating your own.

By analyzing different samples your mind will open and you will be able to generate thoughts and ideas for writing your approval sheet.

Example of Approval Sheet in Thesis

I have shared some approval sheet examples with the download button in this article. You can download samples and can use them as templates.

Once you’ve checked out a few different samples, it’s time to select the template you want to use in your approval sheet.

The process of writing an approval sheet is easy. Just follow the above guide and use the template provided and you will be able to create a great approval sheet. If you face any difficulty please comment I will try to help you. Follow Acknowledgmentpedia for more helpful guides.

FAQ on Thesis Approval Sheet

The approval sheet is usually added on the second page of the thesis.

A paragraph of 100 to 150 words is sufficient for the thesis approval sheet statement.

Authors themselves need to write thesis approval sheets but if your institutions have set guidelines then you will need to follow and design the approval sheet as directed by the institution. Once the approval sheet is ready, you can submit it to the committee for approval.

An approval sheet is needed to approve the thesis for submission of the thesis to the university/college. Once the thesis is accepted, the credibility of your thesis also increases.

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Approval Sheet for Thesis with 5 Examples

In this blog post, we will be talking about one of the important parts of a thesis. It is the approval sheet. Without having this section in your t hesis report your thesis will not be accepted as there is no section for the committee.

Lets start with what the approval sheet is and the format and then some examples of the Approval Sheet.

Approval Sheet for Thesis

Relevance of approval sheet, who can design the approval sheet, is sending approval and getting the approval the same, 1.   label the title as an approval sheet., 2.   compose an introductory statement following the headline., 3.   insert the terms and conditions section here., 4.   look at the approval sheet sample format and organize it accordingly., 5.   make a section in the sheet for the signature part., approval sheet example 1, example of approval sheet for thesis 2, thesis approval sheet example 3, thesis approval sheet format 4.

The hard work and tensions associated with heavy research work are undeniable. But more than that researchers usually have the tension of approval of their long work by appropriate authorities.

Once getting approved by authorities it enhances the quality and reputation of the thesis paper in the academic field. The approval sheet comes on the second page of the paper.

In simple terms, an approval sheet for a thesis paper means the forms that are submitted by the writer to the scholarly panel for getting approval of the work.

For your thesis work, you need an approval sheet simply because your work needs certification and acceptance.

An approval sheet for dissertation needs to be certified by a well-known institution so that readers can trust your work.

Based on the acceptance and rejection of the senior panel the future of your paper is based. Other than that approval sheet is also important because it acts as a document for working in any future institution.

The signature of the expert panel on your approval sheet makes you a good fit for some research jobs. Your thesis becomes credible enough to work as a researcher or analyst once you have a signed approval sheet for the dissertation with you.

Generally, researchers prepare the approval sheet and present it in front of those whose approval is needed. If it’s an academic institution where strict guidelines are followed then the researcher has to design the approval sheet by the instructions of the institution.

Sometimes the authority also sends the well-formatted sheets to the researcher. They do so mainly when the latter has planned to get the approval for formality purposes.

That ready-made design of the approval sheet by the authority is provided in the case of educational schools and universities.

The scholars who are beginners should know that sending the approval sheet for acceptance does not guarantee approval. It’s only the first step of getting approval from the authorities.

The decision of authorizing the approval sheet for the thesis depends on the quality of your work as well as how you have designed the approval sheet.

Therefore, professionally designing the approval sheet is very important. Otherwise, the panel can have a bad impression about your work and will simply deny approval even before looking at your long research work.

Ways to Design a Sheet for Instant Approval Sheet

As you have known what an approval sheet is and why it’s important, now it’s time to design one for yourself. Below you will find the detailed procedure on how to make an approval sheet!

You must prepare your sheet in a way that by reading the title itself the panel can identify the purpose. At the topmost heading section mention it as an approval sheet in H1 format. But don’t only leave the field of study with the mere approval sheet as a heading. You have to put more into it.

That is, refer to the field of study on the side of the approval sheet as a headline.

For example – Approval Sheet: inclusive education focus group study method . It makes the first impression worthy as compared to other applicants’ requested sheets for approval. You can also add the institution name or title beside the approval sheet headline. It counts on your choice as well as the choice of the organization you are researching with.

In most professional approval work you will find a brief introductory statement written just below the headline. The statement aims to inform the authority about the purpose of the research work. But don’t add extra lines here. Keep it brief and evident. It brings clarity to your approval sheet. Try to expand the when, where, who, what, and how mixtures here.

Once they are finding it convincing in the statement about the purpose of the research work then they will continue their reading and will sign your document. Keep it formal and to the point in this section.

In the whole approval sheet write up this part is the most sensitive. Here, carefully write about the terms and conditions otherwise the authority can reject or come into direct conflict with you. Here, mention that once the work is approved the following things will come into effect promptly.

In this part, you can talk about a commission, termination of the approval, and other conditions. Make your tone soft here and mention every condition here only for avoiding later confusion.

Remember you can come out with the best format only after looking at some prior worker-out approval sheet formats. Follow some of the parts of their lay and bring your changes in it as per your requirement. The only tip to make the sheet attractive is by using easy and understandable language. Don’t add jargon to it. Side by side, maintain the formal tone to make it look like an official document.

The most valuable section of your approval sheet is the signature block. Keep it ready at the end of the page. Also, place the name of the authorized person along with his scholarly degree and designation. Also, place the name of the person who has submitted the form. And at the top of the name of the authorized person, leave wide space for his or her signature along with the date. And once you are sure about the form’s structure, then print it in A4 size paper and keep it ready with you in a file.

Here are some examples of Approval sheet for different universities.

Example of Approval Sheet

You can create your approval sheet in the above format.

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• Library Catalogue

Formatting Your Thesis: Approval Page

On this page

• Requirements

Content and details

Signatures required, errors on a signed approval page, sample approval pages, requirements .

• Use the Approval page template linked below to create a copy or copies to be signed by your committee.
• Complete the unsigned Approval page in the library's thesis template (page ii). Examples of signed and unsigned pages appear at the bottom of this page.
• All information must be identical and accurate  on both versions of the Approval page.
• For submission, upload a .pdf of the signed Approval page to the Thesis Registration System.

Approval page template

• Do not insert the signed Approval page into the thesis as page ii.
• Check with your department's graduate program assistant to confirm committee members' information (member's name, committee role, position in department).
• If you are printing and binding multiple copies of your thesis (personal copies or departmental copies) and you wish to include signed Approval pages, ensure your committee members sign multiple pages. 
• Both signed and unsigned Approval pages must be numbered page ii.

The Approval page contains the following elements:

• Committee Type
• Committee Membership

Consult your committee and the style guide you are using for help formatting the title.

The degree should appear on one line. The discipline may be added if preferred.

• Master of Arts 
• Master of Science (Chemistry)
• Doctor of Education
• Doctor of Philosophy (History)

Committee types

• ​Examining Committee - for degrees that require a thesis defense
• Supervisory Committee - for degrees that do not require a formal thesis defense, e.g: M.Eng, M.Pub

Committee membership

Each committee member must be identified with three elements:

List of Committee Roles

Academic roles include: Professor, Associate Professor, Assistant Professor, Professor Emeritus, Professor Emerita, Adjunct Professor, Senior Lecturer, Sessional Lecturer, Limited Term Lecturer.

• If a committee member is from the home department, do not write the department on the Approval page.
• If a committee member is from a different department or institution, add this information to their academic role e.g.:

Administrative titles or honorifics (Associate Dean, Canada Research Chair, etc.) are not required on the Approval page.

Date Defended / Approved

For defended theses, record the defense date.  For undefended theses, use the approved date.  

Effective March 17, 2020:

Due to the remote defense participation procedures put in place in response to COVID-19, the following amendments will be made to signature requirements for approval pages:

• Departments should continue to use their existing approval page templates
• Only the committee Chair is required to sign the page, next to their name (see the interim approval page example). Please see the requirements outlined below regarding acceptable signature types
• The Chair should note how the other committee members participated in the defense on the lines adjacent to their names (e.g. By videoconference, By teleconference, By written consultation). Initials for these remote participation lines are not required.

Interim approval page example

• Original signatures are preferred. While electronic signatures are permitted, signatures that have been typed using a signature-style font are NOT permitted.
• Approval pages must be signed by 50%+1 of the committee.

When Unable to Obtain a Committee Member's Signature:

If a committee member is absent, include a statement on their signature line and obtain an alternate signature or initials:

• By video conference or  By teleconference
• By written consultation

If the Senior Supervisor is absent, the alternate signature must be provided by the department chair, graduate program chair, or Dean of Graduate Studies.

If another committee member is absent, the defence chair or senior supervisor can provide the alternate signature.

Emails from absent member(s) giving revision requirements or approval should be kept in the student's department file.

(Updated 3/14/17 in consultation with the Dean of Graduate Studies' office)

If there are errors on a signed Approval page, you must correct the errors, print a new Approval page and obtain all signatures again.

If you cannot obtain all signatures on a single page, you may send separate pages to individual committee members and combine the pages into a single pdf for upload.

• Master's thesis
• Master's project
• Master's project - approved by written examination

For an extended essays Approval, follow the appropriate Master's project format.

• Public Lectures
• Faculty & Staff Site >>

Thesis/Dissertation

To graduate with a master’s (thesis program) or doctoral (dissertation program) degree, students are required to submit an Electronic Thesis/Dissertation (ETD) and a Committee Approval Form to the Graduate School through the  UW ETD Administrator Site . ETDs are distributed by ProQuest/UMI Dissertation Publishing and made available on an open access basis through UW Libraries  ResearchWorks Service .

The Graduate School partners with the UW Libraries to provide comprehensive resources for students as they write, submit, and publish academic theses or dissertations. These pages outline information and policies related to preparing your thesis/dissertation, including formatting, deadlines, copyright and distribution decisions, and, ultimately, graduation. We also encourage you to review the  ETD Library Guide  for additional information.

For comprehensive information on preparing to graduate, please refer to our graduation requirements information page .

Writing Your Thesis or Dissertation

Etd resources.

As a starting point, students submitting an ETD are encouraged to review the below resources:

• Hacking the Academy: UW Theses & Dissertations (Recording of July 29, 2020 event) This session helps students think through their options for how and when to share their work, including the copyright and publishing considerations they may need to take into account.
• Electronic Theses & Dissertations with the UW Libraries The University Libraries welcomes you to this self-guided course on electronic theses and dissertations (ETDs) at the UW. In this five-part learning experience, you will learn a lot about the ETD process including how the submission process works, how to give and receive recognition for your work, how to find and interpret publisher policies and how to read and inspect publishing contracts.

Formatting Guidelines

After you submit your ETD, the Graduate School will review your document as part of the graduation process at the end of each quarter. We will review for information accuracy, consistency, and to ensure your ETD meets the formatting requirements described below. There are three required sections (pages) that must be included at the beginning of your manuscript: 1) Title Page, 2) Copyright Page, 3) Abstract. Templates for these sections are provided below.

Apart from these first three pages, the Graduate School does not adhere to any specific formatting or publishing requirements unless explicitly stated by the ProQuest Author Guide: Preparing Your Manuscript for Submission (provided below). You should refer to the citation, formatting, and style specifications of your discipline and the guidance of your supervisory committee.  Note: theses and dissertations must be submitted in PDF format.

For a complete overview of the graduation process, please review  Preparing to Graduate .

Required Sections:

• Must include all items listed in the sample title page and placed in the same order
• May be the first or second page of your document
• Title of document
• Author’s Full Name
• Name of degree as it will appear on your diploma
• Year of graduation
• Names of chair/committee members (do not include signatures or professional titles, e.g. Dr. or PhD, before/after faculty names)
• Program authorized to offer degree (school or department)
• Name and year must match title pages
• List the year of graduation
• Place abstract after copyright and title page

Master’s Thesis Approval Form:

You are required to upload a completed and signed Master’s Thesis Approval Form into the UW ETD Administrator (ProQuest) site; the Approval Form is part of your ETD submission. This Approval Form is a separate PDF and should not be included as a page in the thesis or dissertation itself.

• Master’s Thesis Approval Form

Electronic Doctoral Dissertation Approval:

Final Exams scheduled after March 3, 2020 include a link for Reading Committee Members to approve the dissertation online at MyGrad Committee View.

ETD Formatting Resources:

• Thesis/Dissertation Formatting Checklist  – a quick reference guide of the formatting do’s and don’ts provided below.
• ProQuest Dissertation Publishing — Author Guide: Preparing Your Manuscript for Submission
• ProQuest Online Submission FAQs
• Master’s Thesis Title Page – Fillable PDF Template 
• Doctoral Dissertation Title Page – Fillable PDF Template
• Word Templates  – Alex Mamishev, Professor in Electrical Engineering maintains a Word file that other students may find useful when formatting their document.

Common ETD Formatting Revisions Requested

To ensure timely graduating, take some time before you submit to review this information and ProQuest’s document formatting guidelines. These are all common errors and revisions the Graduate School will request when reviewing ETD formatting. You will be required to resubmit if revisions are needed. Be precise, and consistent as you format your document.  Many formatting errors result from following a fellow or former student’s example, so it’s important to review the most current templates and guidelines.

Title Page, Copyright Page, Abstract

Language requirement.

Your document must be written in English ( policy 1.1.4.3 ). If you need to write your document in another language to accommodate the main audience, you must get prior approval to do so by  submitting a petition the dean via MyGrad . If the petition is approved, the required sections (title page, copyright page, abstract) must still be written in English.

Plagiarism is using words, ideas, diagrams, and other content from publicly available work without appropriately acknowledging the sources of these materials. This definition constitutes plagiarism whether it is intentional or unintentional and whether it is the work of another or your own, previously published work.

Plagiarism is a very serious offense that the University of Washington does not tolerate. Evidence of plagiarism may prevent granting of your degree.

Submitting and Publishing

Submitting for dissemination and access.

The Graduate School and the Libraries require that all UW theses and dissertations be submitted electronically for management efficiency, cost control, ease of dissemination, and long-term preservation reasons. In addition, your ETD must eventually be made available openly on the web. Your ETD will be hosted in both UW’s institutional repository,  ResearchWorks , and in  ProQuest’s ETD Database .  Consequently, you will need to indicate your choices in two sections about how your ETD is made available. Most students choose to make their work available immediately, but you can choose to limit access  temporarily  before making it available openly.

Students may restrict access to their theses and dissertations…

• while seeking to publish journal articles or books based on them,
• to protect intellectual property during the patent application process, or
• to prevent the disclosure of sensitive or classified information.

During the submission process, you will select ProQuest and ResearchWorks (Institutional Repository, or IR) publication options. The options are summarized on a table below, followed by selected scenarios to assist you in making your decisions.

IMPORTANT: The metadata describing your ETD, including the citation and abstract, is openly available  immediately— regardless of the embargo or restriction status. This information is searchable by Google, Bing and other search engines, so take care that neither the descriptive information nor the text contain confidential or sensitive information.

Selecting Access Options

Selected etd access scenarios.

The UW Libraries and the Graduate School are committed to the goal of sharing graduate students’ research as soon and as widely as possible, while allowing students to temporarily limit access to their theses and dissertations for such reasons as to support formal publication in journal article or book form or to allow time for filing patents. Below are some examples of how students may wish to use these options to support their publishing or intellectual property-protection goals.

Discussion of Scenarios

• Journal Article Publishing. In recent years graduate students – especially in scientific, medical and technical fields — have increasingly been publishing results of their research in journals.
• The “Research Article” Dissertation. In some disciplines students may be expected to publish 2 or more journal articles during the course of their studies and submit them as the core of their thesis or dissertation — along with an introduction, literature review, and conclusions. Because this has become so common, most journals now permit authors to immediately republish their articles within their theses or dissertations as long as they provide the full article citation and a statement that an article is being “reprinted with permission” of the journal. However, some other journals allow the practice but require that an article not appear on an open access basis before a delay of 6 or 12 months. The Libraries strongly suggests that students become familiar with the policies in place at the journals in which they would like to publish their work, and choose appropriate access restrictions if needed when they submit their ETD’s.
• Book Publishing. Some students in such humanities and social science disciplines as history and political science may hope to publish a revised version of their dissertation as their first book. As they consider that possibility they may be concerned they might undermine their prospects by making their dissertations widely available via ProQuest and/or on an open access basis.Before deciding whether or for how long to limit access to their work based on these concerns, The Libraries recommends students become familiar with the arguments and evidence put forward on these issues. For example, Cirasella and Thistlethwaite 3 and Courtney and Kilcer 4 provide excellent discussions of issues and review recent literature, while William Germano’s classic From Dissertation to Book 5 and Beth Luey’s Revising Your Dissertation 6 offer important insight into what might be involved during the dissertation revision process. While the Libraries recommends that most students hoping to publish their dissertations as books make them widely available while they work toward that goal, they should feel free to consider choosing otherwise, such as “Immediate Access” for ProQuest and limiting to UW for five years – at the end of which students may request additional time.
• Patent Protection Strategies. Students whose theses or dissertations describe work for which patent protection might be appropriate should contact Jesse Kindra at CoMotion ( [email protected] or 206 616-9658) prior to submitting their work to ProQuest and choosing access restrictions. Depending on the circumstances, a student may choose to completely withhold access for one year, but should recognize that doing so will prevent anyone else at the UW from having access to it during the restricted access period. To exercise this option, students should delay releasing their work to ProQuest for 1 or 2 years, and then choose “No access for 1 year, then make Open Access” from the Institutional Repository (IR) Publishing Options menu for the UW copy. In unusual circumstances, requests for access to be withheld an additional year may be considered. To make such a request, students should describe the reason(s) for it in an email to [email protected] prior to expiration of the original embargo period.

1 Marisa L. Ramirez, Joan T. Dalton, Gail McMillan, Max Read and Nancy H. Seamans, “Do Open Access Electronic Theses and Dissertations Diminish Publishing Opportunities in the Social Sciences and Humanities,” College and Research Libraries 74 (July 2013): 368‐80, http://crl.acrl.org/content/74/4/368.full.pdf+html .

2 Marisa Ramirez, Gail McMillan, Joan T. Dalton, Ann Hanlon, Heather S. Smith and Chelsea Kern, “Do Open Access Electronic Theses and Dissertations Diminish Publishing Opportunities in the Sciences?” College and Research Libraries 75 (November 2014): 808-21, http://crl.acrl.org/content/75/6/808.full.pdf+html .

3 Jill Cirasella and Polly Thistlethwaite, “Open Access and the Graduate Author: A Dissertation Anxiety Manual,” pp. 203-224 in Open Access and the Future of Scholarly Communication: Implementation (Kevin L. Smith and Katherine A. Dickson, eds.: Rowman and Littlefield, 2017), http://academicworks.cuny.edu/gc_pubs/286/ .

4 Kyle K. Courtney and Emily Kilcer, “From Apprehension to Comprehension: Addressing Anxieties about Open Access to ETD’s,” pp. 225-244 in Open Access and the Future of Scholarly Communication: Implementation (Kevin L. Smith and Katherine A. Dickson, eds.: Rowman and Littlefield, 2017).

5 William Germano. 2013. From Dissertation to Book, 2d. ed. : University of Chicago Press.

6 Beth Luey (ed.). 2008. Revising Your Dissertation: Advice from Leading Editors. University of California Press.

Publishing Agreements

When you submit your ETD for review and publication, you will be required to read and accept two separate publishing agreements. You will also have to decide whether to publish your work right away or to delay its release. Additional pages within this section will outline all the considerations to keep in mind, when deciding how to make your work available to the scholarly community.

All students writing a thesis or dissertation should review the UW Libraries Copyright Research Guide . Understanding copyright law is another critical aspect as you write your thesis or dissertation.  As you compose your work, ask yourself the following questions:

• Have you referenced others’ work? If so, you either need to get explicit permission from the rights holder or to determine that your use is Fair.
• Have you previously published any part of the work? If you’ve signed your copyright over to your publisher, you will need permission to use your material in your thesis.

Ordering Paper Copies

There are no required fees , although you have the option to register your copyright via ProQuest for a fee. If you want to order bound (paper) copies of your document, you may do so through the UW Copy Centers or through ProQuest. Questions should be directed to the UW Copy Centers or to ProQuest at 1.800.521.0600 ext. 77020 — available 8 a.m.–5 p.m. EST, Monday through Friday (excluding U.S. holidays).

Frequently Asked Questions

I created an account in the etd administrator site, but i’m not ready to submit my etd. can i come back to my account later.

Yes. If you need to finish your submission later (for instance, if you need to update your PDF file before uploading it), you can save your information and come back to finish. No information will be lost.

I submitted my ETD but would like to make an edit to the document. How can I edit my submission?

Once your thesis/dissertation is submitted, no additional changes to the document are allowed with the exception of a major data error in the document. In this circumstance, a letter outlining the necessary changes is required from your supervisory committee chair.

What will the Graduate School be reviewing after I submit my ETD?

Submissions are reviewed by GEMS advisors for formatting requirements for the three required sections — title page, copyright page, abstract — before they are delivered to ProQuest for publication. We are checking for accuracy and consistency. Refer to the Formatting Guidelines section on this page for detailed information.

I submitted my ETD and haven't heard anything yet. When will it be reviewed?

We try to review all ETDs as they are received, but if you submit early in the quarter it may not be acted on immediately. If you need to confirm completion of your degree requirements to an external agency or employer, please access the request for letter of certification in the forms section of our Additional Resources page (once your degree has posted to your UW transcript, we can no longer issue this letter). In general, ETDs are reviewed in the last two to three weeks before the quarter ends and after the last day of the quarter. When your submission has been accepted by a GEMS advisor, you will receive email confirmation.

How can I tell if my ETD was submitted and received by the Graduate School?

When your ETD is successfully submitted and pending review, the status will read “submission in review.”

When will my ETD be made available for access?

This depends on the type of access restrictions you selected when creating your account. However, your submission will be delivered to ProQuest for publishing four to six weeks after graduation and you will receive email confirmation when this has occurred. It should be available in UW ResearchWorks around the same time.

When will the printed dissertation / thesis copies I ordered from ProQuest be ready?

After you receive the email confirmation that UW has “delivered” your submission (ETD) to ProQuest, you should please refer to the ProQuest customer service guidelines for the expected delivery date of your order.

What if I am missing a faculty signature for my thesis or dissertation, or I have encountered difficulties in uploading my ETD? Must I pay the graduate registration waiver fee and graduate in the following quarter?

If you encounter these types of situations, contact Graduate Enrollment Management Services (206.685.2630 or  [email protected] ) as early as possible and no later than the last day of the quarter in which you intend to graduate.

Additional Resources

• Electronic Theses and Dissertations (ETDs) Guide  (start here!)
• Copyright and Fair Use
• Open Access
• Scholarly Publishing
• ProQuest/UMI Agreement — Traditional Publishing Agreement
• University Agreement — UW Libraries Thesis and Dissertation Submission Agreement
• UW Human Subjects Division (HSD)
• UW CoMotion

The Graduate College at the University of Illinois at Urbana-Champaign

Stage 2 of the thesis process: departmental approval.

Obtaining approval of your thesis from your adviser, committee members, as well as your departmental thesis reviewier is a critical step in the process. As you prepare to defend and complete your thesis, familiarize yourself with the steps needed to obtain departmental approval of your thesis and ways to help make the next stage of the thesis process go smoothly.

Apply for graduation

All graduate students must apply for graduation by the deadline for their intended graduation period (May, August, or December). To apply for graduation, register your intent to graduate via Self-Service  by clicking on the "Graduation" tab and following the on-screen instructions. If you are unable to apply for graduation using Self-Service, contact your department.

Note: There is no penalty for applying for a particular graduation period and then not depositing by the deadline. However, your name will not be automatically rolled over to the next graduation list. You will need to reapply for graduation.  

File your title page with the Thesis Office

Before proceeding further, be sure to take a moment to email your title page to the Thesis Office. This is not required, but it is a quick and easy step that helps the Graduate College to prepare for your eventual thesis submission and will allow us to streamline our review of your departmentally approved thesis.

• Before filing your title page, review the sample doctoral and master's title pages and guidelines for your title page .

Submit Your Title Page

Note: At this point, the Graduate College does not record your thesis title, which may change as needed until your Thesis/Dissertation Approval form has been signed. It is unnecessary to notify the Graduate College of a change in thesis title after the title page has been filed.  

Review thesis release options

The Release Options page details the options for making your thesis available. Review these options carefully early to allow time to make your decision, consider the visibility of your research and impact of disseminating your work, and consult with your adviser or research best practices in your discipline.  

Get ready to defend your thesis

Master's students.

For the master's thesis, the Graduate College does not require a defense . Master's students should check with their departments to find out what the program requirements are for a master's defense and committee.

Doctoral students

Doctoral students should submit their committee appointment request through the Graduate College Student Portal at least 3 weeks before the scheduled date of the final examination (defense) to initiate the process of committee appointment. All doctoral examination committees must be appointed by the dean of the Graduate College. Each committee must meet the minimum requirements for doctoral committees  established by the Graduate College. Departments may have additional requirements.

Doctoral students are required to be registered during the entire term in which the final examination is held. Further information about this registration requirement may be found in the Graduate College Handbook.

For each graduation period, there is a final examination deadline by which the doctoral defense must be held.  

Obtain departmental approval

Departmental approval of the thesis or dissertation consists of two parts:

• Adviser/Committee
• Thesis Reviewer

Adviser/committee approval

Adviser/committee approval is indicated by the signed Thesis/Dissertation Approval (TDA) form . Because revisions requested by your adviser or committee may cause a change in pagination or format, you should only submit your thesis to the departmental thesis reviewer after all revisions have been approved . Work with your department on completion and submission of the TDA form.

Departmental thesis reviewer approval

After you have obtained adviser/committee approval, you will need to submit your thesis to your department's thesis reviewer, who will ensure that the format of your thesis meets any departmental requirements. All departments have an assigned thesis reviewer. If you are unsure who the thesis reviewer for your program is, you should check with your department or the Thesis Office.

Upon completion of the departmental format review, the thesis reviewer will notify the Graduate College that your thesis has been approved. The Thesis Office will not begin its review of your thesis until we have received notification of approval from your departmental thesis reviewer.

Note: Only after you have completed all revisions and corrections requested by your adviser/committee and your departmental thesis reviewer are you ready to proceed to Stage 3 of the Thesis Process: Graduate College Approval .

Texas A&M University

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Approvals and required forms, written thesis / dissertation approval, tamu copyright and availability form, survey of earned doctorates and aaude survey (for doctoral students), related knowledge, explore grad aggieland, texas a&m set to host young scientists selected to participate in the 2024 lindau nobel laureate meeting.

Per an agreement between the Council for the Lindau Nobel Laureate Meetings and Texas A&M, the university is set to support 21 exceptional undergraduates, graduate students and postdocs, eight of whom are Aggies, to attend the upcoming annual 73rd Nobel Laureate Meeting in Lindau, Germany from June 30 - July 5, 2024. On May 16 and 17, Texas A&M will host these 21 scholars for a pre-Lindau Meeting preparatory workshop. They will be joined by an additional 11 young scientists supported by Amgen, allowing for an intellectual exchange between all 32 individuals.

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If you’re just starting your Ph.D., especially in a STEM field, Serina talks in her latest post about the differences between each year of a 5-year Ph. D. program.

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Thesis Approval Form

Form information.

PhD students and master’s thesis plan students must submit a thesis approval form (TAF) to ensure that the final copy has been accepted by the thesis committee. The TAF must be uploaded as part of the electronic thesis  submission process  through  UMI/Proquest , as a supplementary file.  To have the degree awarded in any given semester, the thesis and TAF must both be submitted by the thesis/dissertation deadline.  Deadlines and other graduation requirements are posted on the  Graduate School’s  website. 

Signatures Required

Signatures must be obtained through the process below from the committee chair and any one other committee member.  The form must be signed by both in advance of the  deadline .

Instructions & Routing information

• Complete the landing page with your name and the names and colorado.edu e-mail addresses of the committee chair and the one other committee member to sign.  Both must sign electronically in advance of submission, keeping in mind the submission  deadline .
• Fill out the form with student ID, thesis title, degree information, and IRB and IACUC protocol numbers if applicable.
• Attach a copy of your thesis/dissertation. While formatting changes may be requested by the Graduate School, the content of the attached document should be final and reflect any revisions requested by the committee.  Note : if your file is too large for DocuSign, after compression, you may send the final thesis/dissertation separately and attach a note to the TAF form stating how your committee members will receive the final file .
• Select “finish” to route the form to the chair and committee member simultaneously.  
• When both the chair and committee member have signed and the form is complete, you will receive a pdf document with signatures via e-mail. 
• The TAF form must then be saved as a separate  single page  pdf and  uploaded  as a supplementary file along with your thesis/dissertation to  UMI/Proquest  by the submission  deadline . Your submission is not considered complete without this supplementary file.

Additional instructions here .

Please complete the following information:

Student Information

Committee Chair Information

Committee Member Information

Thesis Approval Sheet

Master’s thesis approval sheet.

Please complete and send this form when all changes the committee requires to the thesis have been made.

This form is powered by DocuSign. Please  carefully read and follow the instructions  at the top of the form.  Once complete, the form will be routed to each of your Committee members in the order you have entered them on the form. DO NOT USE an Email Alias for signers authentication will fail.   We strongly suggest that your main Director/Chair be the first signer.

The form will ask for the Graduate Manager Name and email address Please enter the following

Manager:  MaryAnn Haller

Email Address:   [email protected]

After you have addressed all of the changes that your committee has required, you may then start the signature process.  As each committee member signs and submits you will be notified.  If the form stops at any part of the signature process for more than 48 hours, contact the faculty member who is next, to ensure they received the email and can sign the form.

When all committee members have signed you will receive a completed email and a copy will be sent to me.

             Master's Thesis Approval Link

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Lehigh University

College of Arts and Sciences

CAS Dean's Office

9 West Packer Avenue

Bethlehem, PA 18015

[email protected]

Phone: 610-758-3300

37+ SAMPLE Approval Sheet Templates in PDF | MS Word | Google Docs | Google Sheets | Excel | Apple Numbers | Apple Pages

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The graduate school, thesis/dissertation approval.

This form is used by Doctoral candidates and Master’s candidates in a thesis program to receive approval of their thesis or dissertation, as a requirement for graduation. Candidates should have already submitted a thesis to TRACE electronically.

Instructions

• Fill out all fields on the form, being certain to provide the complete and accurate title of the dissertation or thesis. Note that this title will appear on your transcript exactly as typed in this field.
• If you wish to request an embargo that will delay the posting of your electronic thesis or dissertation (ETD), you will need to complete the Initial Embargo Request form. For more details on the Embargo Policy, please see the Graduate School website . Be certain to sign where indicated, and get your advisor’s signature.
• Initial the spaces at the top of the second page.
• Get the signatures of your advisor and committee members, using either physical signatures (with a pen) or electronic signatures . To use electronic signatures, email the file to each in turn ( do not send to all committee members at the same time ). They will send the signed file back to you to send to the next person.
• If you are having difficulty getting signatures, please contact the Graduate School at 865-974-2475 ( [email protected] ), and we can help find a solution.
• Delivering the form to the Graduate School can be done in person (111 Student Services Bldg.) or by email to [email protected] . If sent by email, the form must be sent from the department, not the student.

It is the candidate’s responsibility to ensure that the form has been emailed to the Graduate School by the deadline date .

Approval Sheet for Thesis with 7 Examples

Approval Sheet for Thesis with 7 Examples 

The academic field benefits from the thesis paper’s improved quality and reputation after receiving official approval. The second page of the document contains the approval sheet.

An approval sheet for a thesis paper is simply a document that the author submits to the academic panel to request approval of the work.

What Is an Approval Sheet?

Different meanings of an approval sheet exist, depending on how you use it. To signal permission to clients, the sheet can, for example, refer to a document with postal stamps. 

Additionally, authors may submit approval forms to a panel to decide whether their research article or Thesis has met the standards. Regardless of how they are viewed, approval sheets are formal documents submitted by those seeking approval from others who are appropriate.

Why Is the Approval Sheet Important?

There is a hierarchy of positions in reality . For example, teachers and students are on different levels. The same is true for both managers and employees. And when those at the bottom of an organization require service to achieve certain goals, they can also require the support of those who belong at the top level. Approval forms are important to certifying Acceptance. And those in charge will decide if they want to accept or reject.

The approval form is also needed for record-keeping purposes. Other people may need evidence that the authorities granted a specific Request. The approval sheet bearing the signatures of the authorized panel will be presented as proof to make the Acceptance seem credible. On a related issue, a party organizer who lacks a signed consent document may be prevented from organizing the event. Thus, it is important to maintain this paper.

Who can design the approval sheet?

The approval document is usually prepared by researchers and presented to the people whose approval is needed. The researcher must develop the approval sheet following the institution’s guidelines if it is an academic setting where strict rules are maintained.

The authority will occasionally send the researcher nicely-formatted sheets as well. They usually do this when the latter has planned to obtain the consent just for formalities.

An approval page contains the following elements:

• committee member

Example of Approval Sheet  

Approval sheet for thesis example 1.

Title of Thesis: (Give the title of the Thesis)

Name of Candidate: John Doe

Master of, 2008

Thesis and Abstract Approved: (*Signature of Supervising Professor___

(Name of Supervising Professor – typed)

(Rank of Supervisor)

(Name of Department or Program)

Date Approved: __

Approval sheet for thesis example 2

This Thesis here to entitled:

Examination

Approved by the Committee on Oral Examination with a grade of pass on

________________________ ________________________

Member Member

Accepted in partial fulfillment of the requirements for the degree of

_____________

Approval sheet for thesis example 3

We have examined the thesis proposal entitled Thesis Title defended January 1, 2011, by Student

name/s. We are fully satisfied with the revisions made and thus approve the proposal in its current

form. Any changes made between this approved version and the thesis manuscript require the 

approval of the faculty adviser. 

who decide to make material changes to this proposal, the revised paper will have to be re-checked 

before us, notwithstanding the adviser’s approval. In any case, proponents must stress that:

Any changes between the approved and revised versions are attached to the work on a separate sheet.

Manuscript. 

Panel Chair Name/Date Panel Member Name/Date

Committee Chairperson Committee Member

Advisor Name/Date

Approval sheet for thesis example 4

A one-page description of the type of research proposed or requested should be attached to this form.

A research project involving the value and importance of problems, problems, and methods. To students: Please submit a signed and checked copy of this form to the graduate school before beginning work.

Research. Supervisors and department heads will sign this form once they have read and approved it. 

 A written description of the offer. The Research Training Group will send you an electronic copy of this form.

Department Chair or Graduate Program Chair after signature by the Dean of the Research and Training Group. Student Name: T Number:

(please print)

Student signature:

Approval sheet for thesis example 5

Due to the guidelines to participate in defense in response to COVID-19, the following changes have been made to the approval page signing requirements.

 Departments should continue to use their existing approval page templates.

Only the chairperson is required to sign the page next to their name (see Sample Preliminary Approval Page). See the requirements below for acceptable signature types.

The chair should record on a line next to their name how other committee members participated in the defense (e.g., video conference, conference call, written discussion, etc.). Initials for these subscription lines are not directed. 

A handwritten signature is favored. Electronic signatures are allowed, but signatures typed using signature fonts are not. The approval page requires 50% + 1 signature from the committee. 

Approval sheet for thesis example 6

Reviewed a dissertation proposal titled Dissertation Title defended by a student on 01/01/2011

Name We are happy with the fix and support the idea as it stands

in shape. Changes between this approved version and the manuscript of the paper need approval from the Faculty Advisor. If you decide to make some changes to this proposal, the revised paper should be defended again in front of us, despite the adviser’s consent. In any case, advocate must stress that:

Manuscript. __________________________________ ____________________________________

____________________________________

Approval sheet for thesis example 7

Commission signatures are needed for disputes (if asked) and final written work.

To start the process, enter the name and email address (not an alias) of one of the signing roles that apply to your program listed below. Then, signers will receive an email asking them to sign.

 The final needed role is the Graduate Program Manager. It can be one of the following: Arts and Sciences – Mary Ann Haller (anagram), Business – Mary Glick (map8), Education – Melanie Contreras (mec320), Engineering – Bree Risk (brc3)). Once all signers have completed the steps, you will be notified by email that the form is complete. Download and submit the file to the institution.

Please enter your name and email address

Start the signing process.

university student

your name: 

Your Email:

Please provide information for others.

Signatories are required for this document.

 full name 

 email address

Thesis co-supervisor

email address

Head of Department/Second Reader

Committee member

Alum manager

What is approval page in thesis?

The signature page is another name for this page. You will always have a blank one in your thesis or dissertation. However, as part of the defence procedure, you will print out this page and get real permission signatures. The signed document must be delivered to the Graduate College.

What are the 5 components of a thesis?

The Five Essential Elements of a Thesis will be covered in the course (issue, contexts, texts, methodology and voice).

Who approves your thesis?

It’s time to present your thesis or dissertation to your committee after it has been written. The committee will assess the work’s content and, ideally, approve the dissertation or thesis.

Who approves a PHD thesis?

The dissertation is a unique piece of academic research that was chosen by the student and authorised by their dissertation research committee as well as their supervisor.

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