formal speech style

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Formal Speech Style Examples

Formal speech is used in professional settings, such as business meetings, presentations and job interviews; it’s important to stay aware of your audience when using a formal style of speaking . This article will explain the various types of formal speech style examples available and how they should be used.

Formal speech style examples include using the active voice, avoiding slang and colloquialisms, using precise language to express ideas, and correctly using grammar in written form. When speaking in a formal setting, staying professional is key: use language that is measured and respectful.

If you are looking to improve your formal speech, you’re in the right place! Read on to learn more about formal speech style and how it can be used in the right situations.

4 Main Formal Speech Style Examples

1. using the active voice.

The active voice is when the subject of the sentence performs an action. This makes the sentence simpler to understand and is a common choice when speaking formally. For example: “I took out the trash.” or “The board approved the proposal.”.

This is important because it helps to ensure that your message is clear, and avoids any confusion.

2. Avoiding slang and colloquialisms

Slang and colloquialisms should be avoided when speaking formally in order to present information professionally. Instead of using informal words such as “gonna” or “wanna”, use words that are standard English such as “going to” or “want to”.

Instead of using sayings like “That’s a cool idea!” try using language that is more neutral yet still communicates the same message. For example, instead use: “That’s an interesting idea!”

3. Using precise language to express ideas

Formal speech should be clear, concise and direct – use precise language to effectively communicate your message without any confusion or ambiguity. This means avoiding long and drawn out sentences and using words that are specific enough to get the point across. For example: “The survey results show an increase in customer satisfaction.”

4. Correctly using grammar in written form

In a formal setting, it is especially important to use proper grammar and punctuation – this shows that you are knowledgeable and professional. It’s worth taking the time to double-check your work before submitting it or presenting it to ensure everything is correct.

These are just a few formal speech style examples, but the key takeaway is to stay professional and respectful when speaking in a formal setting.

The 5 Different Types of Speech Styles

How to Prepare and Deliver a Great Memorized Speech

An Easy Guide to All 15 Types of Speech

Why is formal speech important.

Formal speech is important in many situations, as it helps ensure that the messages are clear, concise and respectful. Not only does this make it easier for people to understand what’s being said but it also shows respect for the other person or persons involved.

Formal language can also help create a more professional atmosphere which can be beneficial if you want to come across in a positive light. Additionally, using formal language demonstrates that you have good command of the English language and are knowledgeable on a subject matter – both of which can help you stand out from the crowd!

Understanding how to effectively communicate in a formal setting will show your audience that you are confident and capable, and can help you to make an impactful impression.

The table below shows various settings where formal speech is crucial:

Note: The formal speech examples provided in the above table are hypothetical examples and may not reflect the specific language used in real-life situations. Additionally, the language used in formal speech can vary depending on the specific cultural and social norms of a given setting.

What are examples of formal and informal speech?

Formal speech is typically characterized by precise language, correct grammar and punctuation, respect for other individuals, and an overall professional atmosphere. Examples of formal speech include business meetings, lectures, interviews, presentations and speeches. 

Informal speech is more casual in nature and can be characterized by the use of slang words or colloquialisms as well as a more relaxed attitude towards grammar and punctuation. Examples of informal speech include conversations with friends, family, or acquaintances.

What are the two examples of formal writing?

Two examples of formal writing are business letters and academic essays. Business letters should adhere to a specific format and be written in a professional tone, using appropriate language and grammar. 

Academic essays typically require the use of precise language, correct grammar and punctuation, as well as an overall professional attitude towards the subject matter. Both types of formal writing also require research and the use of reliable sources to back up any claims made.

In conclusion, formal speech is an important skill that everyone should strive to master. Being able to effectively communicate in a professional manner will serve you well whether you are delivering a presentation or engaging in everyday conversations. By following the tips outlined above, you’ll be sure to impress those around you with your confident and polished speaking style !

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Formal Vs Informal Speeches: An A-Z Guide

Hrideep barot.

• Public Speaking , Speech Writing , Workplace Communication

A speech is either formal or informal. Meaning, it can either be a formal address delivered to an audience or the daily use of grammar and words to communicate. The only purpose of either of those speeches is to put across a message well enough to invoke the desired response from your audience. Throughout history, humans all across the world cleverly inspired world-wide revolutions solely through the power of speech. Since then, a lot of tools and techniques of speeches have developed to ensure we use this power to its maximum capacity.  

The two broad classifications of events we use speeches are called formal events and informal events. Therefore, depending on the kind of audience, the situation, the message, the tone and the environment, the orator must decide whether they should address a formal speech or an informal speech. Working out where you use what kind of speech is the most important aspect of being a good communicator.

Formal Speeches

What are formal speeches.

Formal Speeches are made when you’re speaking to a sizable audience you don’t personally know. These are professional events where you’re expected to make a good impression on the audience. The nature of these events is often serious and decorous. These events therefore demand a similar respectable tone of language and speech.

For example, while at a job interview, speaking to an individual of authority, delivering a lecture, making a presentation, giving a pitch, motivating the audience, hosting a business event etc., you must ensure you speak formally. 

What makes a speech formal?

Formal speeches are also called orations. They are used in situations that are more ‘serious.’ They project a specific tone and specific characteristics. A few basic tools and attributes of formal speeches are:

The tone of a formal speech is always polite and respectful. Since formal speeches are mainly used to communicate with people in authority or strangers, it is important to structure your sentences suitably. The use of civilised words, appropriate grammar, complete sentences and enhanced vocabulary maintains the decorum of a formal speech.

Objectiveness

A formal communication style usually takes no stances. The sentence is spoken in a passive voice with a minimum use of personal pronouns. When we avoid using personal pronouns such as ‘I’, ‘We’ and ‘You’, the essence of the point changes from being an opinion to a fact. Therefore, the content of your speech sounds more objective than subjective.

Effectiveness

A formal speech is more effective than an informal speech because it comprises longer sentences and clear, non-colloquial phrases. It is well-spoken and the pronunciations are fathomable and precise. Its adherence to the Standard English language makes it comprehensible for the entire audience, even the non-native English speakers. It therefore proves to be extremely effective, suitable for a workplace or a business environment.

Standard English Language

A formal speech naturally follows the standards and rules formally set by the language. Languages tend to have regional differences and additional local slang to them. Even within England, British English and Scottish English tend to have different dialects and colloquial. For example, maybe phrases like “sure-fire” or “works like a charm” are deemed normal at your workplace but you cannot expect a non-English speaking trader to know them. When we adhere to the Standard English prescribed by Oxford, everybody who has academically learnt the English language is able to understand what one is trying to say.

The generous use of long sentences, no contractions, minimum abbreviations, proper grammar, complex sentence structure, clear pronunciation and overall objectiveness of the information brings a lot of clarity to one’s speech. There is seldom any room for doubts or misunderstandings. The extensive use of impersonal and formal language brings out professionalism and makes your information more credible.

What should you NOT include in a Formal Speech

The obvious ways of distinguishing between a formal speech and an informal speech are determined through the process of elimination. The following are a few things that you shouldn’t include in a formal speech:

Casual Greeting

There are a number of ways you can greet a person. Each kind of greeting has formal and informal versions that you can use based on how well you know the person and what degree of professionalism you are required to maintain with that person. For example,

• Formal: Hello, how do you do?
• Informal: Hey, how are ya?
• Formal: Nice to meet you/ Pleased to meet you.
• Informal: Good to see you.
• Formal: How have you been?
• Informal: Long time no see!

Slangs and Colloquialism

Slangs include a language that’s peculiar to a particular group, a regional reference, or even curse words. It’s extremely important to keep slang words at bay when you’re delivering a formal speech. A formal tone prescribes standard, professional English language. For example,

• Informal: Stats say, stress is the reason why this workplace is always screwing up.
• Formal: According to statistics, stress is one of the most frequent factors that disrupts efficiency and encourages problems in the workplace.
• Informal: Know yourself honestly and well enough to find what stresses you out.
• Formal: Being candid with ourselves is the most effective way to establish the triggers of stress we experience.

Contractions

Contracting words and sentences assert an informal and casual tone. If you are aiming to sound professional and polished, avoiding contractions is recommended. For example,

• Informal: I’ve had enough, I don’t think I’m gonna let this slide the next time.
• Formal: Your limit has been surpassed, I do not think this mistake will go unpunished the next time.

Personal Pronouns

The main characteristics of a formal speech are its impersonal nature and the precise, passive and objective delivery of information. While writing a formal speech, avoid using pronouns altogether. However, if required, try using neutral pronouns such as ‘one.’ For example,

• Informal: I was alarmed when I found out the effects of stress.
• Formal: The effects of stress were found to be quite alarming.
• Informal: You shouldn’t stress out about the things you can’t control.
• Formal: One shouldn’t take stress about the things beyond one’s control.

Poor Vocabulary

Gather your thesaurus before you write your formal speech because the better your vocabulary, more formal the content of your speech sounds. While both your sentences would mean the same thing, the tone in which they are delivered would classify them as informal speeches or formal speeches. For example,

• Informal: He took the item back to the shop.
• Formal: He returned the item to the shop.
• Informal: The CEO of this company gave up his position because his mental health was being affected.
• Formal: The CEO of this company relinquished his position due to his mental health being compromised.

How should you structure a Formal Speech?

The basic structure of a formal speech is no different than the structure of an essay. Organising your speech not only improves the clarity of thought but also amplifies the effectiveness of your content. A formal speech includes an introduction, a body and a conclusion.

The Introduction

A formal introduction establishes a respectful contact between the speaker and the listener. The introduction should last for one minute at the most. It should sound deferential and strictly adhere to formal English. How should you begin a formal speech?

The Greeting

The introduction of a formal speech can typically begin with a greeting. After wishing ‘good morning’ or ‘good evening’ depending on the time of the day, you may introduce yourself humbly. You can thank the organisers of the event for inviting you to speak or compliment a senior member of the event to pay respect. 

Acknowledging the Audience

It is polite to thank the audience for gathering to hear you out. Greet them with a genuine smile and express what an honour it is to be speaking before them today. After all, they have sacrificed their precious time to be here today.

Placing your Claim

The introduction is the most crucial segment of your speech. The curiosity you are able to pique in this part decides how much audience you will retain throughout your speech. It is extremely important you place your claim in the most catchy manner. Even in a formal speech, you can use quotes, rhetorical devices, imagery, startling elements, stories or even silence. As long as the language used is respectful, professional and follows the formal English, it can be a good opener for a formal speech. 

In case you’re looking for a few creative ways you can open your speech, you can refer to our blogpost for help!

The body makes up everything you have to say about the claim you placed in the introduction. It can have additional facts, supporting arguments and other temporal modes of organising your information. The temporal modes of organising information can be:

• Cause-effect relation in past, present or future tense
• Effect-cause relation which is basically inverting it and highlighting the effects before you state how they are achieved.
• Compare and contrast your entities.
• Narrate your topics as a story by organising the flow of the speech by finding relation and joint-relevance between two topics.
• Subdividing a large chunk of information into headings and subheadings is also a good topical way to organise your information formally.

The Conclusion

How do you end a formal speech? The conclusion follows the transition that was laid down by the body. The two main aims of a conclusion are to summarise the ideas of the speech and provide a closure. The conclusion of any formal speech can include:

• A summary of the speech.
• A ‘Now-What?’ statement elucidating the takeaway of the speech for the audience.
• A reference back to the introduction of the speech.
• An open-ended question to ponder upon.

If the last line of your speech is as important as the introduction segment where you make the claim. The weight and impact of the last sentence decides how memorable your speech would be. If you don’t feel like dropping the mic after the last sentence of your speech, maybe it’s not as mind-blowing and impactful as it ideally should be. 

If you are looking to seek more advice on how you can structure your formal speeches more professionally , be sure to check out our guidelines.

Informal Speeches

Informal speeches are casual and relaxed. They are made while talking to friends, colleagues or people you personally know. There are no hard and fast rules while making an informal speech other than somehow conveying the message you want to convey. 

What makes a speech informal?

Informal speeches radiate a very comfortable and relaxed energy. They’re friendlier than formal speeches and they often carry the personality of the person addressing them. A few characteristics that can help you identify informal speeches are:

Since casual speeches don’t require a very strict preparation like formal speeches, they are often easygoing. Informal speeches are made sporadically and are mostly off the record. The level of ease informal speeches carry can differ from person to person given how extroverted they are, or how comfortable they are with the audience. 

Informal speeches sound colourful. In the sense, the speaker is given the liberty to express themselves as they truly are. They don’t have a monotonous tone like formal speeches. The speaker can add their own slang, phrases they normally use, their personality, their dialects and in general make the speech as entertaining and fun as they please. 

Informal speeches give you the artistic and comedic liberty to put forth your message. While formal speeches usually adhere to the strictness of sounding ‘serious’ and ‘professional’, informal speeches are like laid back and pleasurable conversations.

You do not normally talk in complex sentence structures or dramatically use vocabulary. Likewise, informal speeches are often simple and straightforward. They use short sentences and terms and references from day-to-day life. You may use words and phrases like ‘that’s dope’, ‘don’t be salty’, ‘bruh’, ‘I’m shook’, ‘No cap’ etc. 

Informal speech is used in day-to-day life. Unlike other languages, most English speakers tend to speak informally with strangers on the street. While they’re friendly, they might not necessarily be polite if the listener cannot interpret the tone of your speech. 

Since informal speeches are more often used in everyday life, they don’t really have a structure. They do not require an introduction, a body or a conclusion. Apart from the unspoken rules of exchanging pleasantries and courtesy, you do not need to ‘prepare’ anything formal, just have the idea of what you want to say in mind.

A few examples of informal speeches would be:

• A Best Man’s Speech for his Brother’s Wedding: In this example, the occasion is properly informal. The speaker is amongst friends and family, speaking about his brother and his new wife. It is hilarious and also contains a poem to deliver the message!

• A Valedictorian Speech for the Class of 2010: In this example, while the occasion is formal, the speaker has very cleverly added a subtle informal tone while still maintaining the collective polite structure. He framed all inside jokes in a way everybody could understand. It was overall confident, humorous, ingenious and a great valedictorian speech.

What are the Main Differences Between Formal and Informal Speeches?

The following table elucidates the main differences between formal and informal speeches, summarising all its characteristics.

Case Study: A Sales Pitch

Let’s study the an applied example of formal and informal speeches. The above video is a sales pitch for electric cars. There are two characters in this video, each used in informal speech and formal speech respectively. Let us analyse both their speeches to understand how you can implement the two styles in your communication. 

Informal Speech

The first man uses an informal style of speech. He begins his speech by saying, “Ladies and gentlemen, electric cars. They’re totally gay.” Naturally, in a work environment where formal tones are expected, the opening statement left all the members of the meeting stupefied. They found his speech disrespectful and all the faces around the room were either shocked, perplexed or disapproving. The casual tone could have easily been found offensive on the pretext of homophobia. He also says things like ‘rock-and-roll-ness’, ‘sexiness of the car’, ‘this model took more virginities than Francis Albert Sinatra’, which can come across as rather controversial in a formal business meeting. Gradually, the informal and blunt approach did work out for the salesperson. However, the chances of it being successful are bleak and you could just be overruled any time. Using a formal tone is therefore a safer option.

Formal Speech

The second man in the film, referred to as Nicholas, takes over and summarises the pitch using formal speech. He uses statements like, ‘We believe we can produce the technology to incorporate an electric motor in your current model.’ He said the exact same thing the first man was trying to communicate but in a far more classy manner. Instead of calling it ‘sexy’ or ‘rock-and-roll’, he refers to its features as ‘exhilarating’ and ‘aggressive’, making the experience ‘visceral’ and retaining a manly retro element of the car than making it look ‘gay’. 

This example distinguishing formal speech with informal speech hopefully gives you a thorough idea of what they are. However, when should you use formal speech? And when should you give an informal speech?

Should you use Formal Speech or Informal Speech?

Knowing what speech is best suited for the given situation always depends on the context. You should be intelligent enough to be able to recognize situations that demand a formal tone and situations that can be handled casually.

Generally, informal speeches are made at weddings while giving a toast or at birthdays to express love etc. Formal speeches are made in professional settings, work places, educational institutes, talking to authorities, job interviews, business meetings, negotiations, elders or people you don’t know.  

However, sometimes in job interviews, the interviewer can be looking for what your personality is like. In situations like this, you need to tone down how formally you talk. Some corporate cultures embrace a casual and informal tone in their business affairs while some companies prefer individuals who can maintain a strong formal and professional persona. 

When you are doubtful about what speech to use, always stick to formal speech. While informal speech is friendly, formal speech is polite. It establishes goodwill and credibility. Although it’s not good to be overly formal either. Saying “Greetings, let me guide you through the floorplans of this building so you can navigate the office easily.” is frankly absurd and foolish. Being too formal can also come across as cold, distant and ironically even impolite. You do not want to be a robot. Sometimes saying, “Good morning, allow me to give you an office tour.” does just the right thing.

To Conclude,

A good communicator can not only convey any kind of message to their audience but also convey their message to any kind of audience. And in order to achieve this, a good communicator is the master of the art of speech as well as the master of knowing the audience and what tone they would appreciate. 

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Characteristics of a Formal Prose Style

Glossary of Grammatical and Rhetorical Terms

Jose Luis Pelaez Inc/Getty Images

• An Introduction to Punctuation
• Ph.D., Rhetoric and English, University of Georgia
• M.A., Modern English and American Literature, University of Leicester
• B.A., English, State University of New York

In composition, formal style is a broad term for speech or writing marked by an impersonal, objective, and precise use of language.

A formal prose style is typically used in orations, scholarly books and articles, technical reports, research papers, and legal documents. Contrast with informal style   and colloquial style.

In The Rhetorical Act (2015), Karlyn Kohrs Campbell et al. observe that formal prose is "strictly  grammatical  and uses complex sentence structure and precise, often technical  vocabulary . Informal prose is less strictly grammatical and uses short, simple sentences and ordinary, familiar words."

Observations

• "Whenever we speak or write, we make certain assumptions about what kind of language is appropriate to the situation at hand. Basically, this amounts to deciding how formal or informal to be. Rhetorical style ranges from the formality of a presidential address or scholarly article on the one hand to the informality of a radio or TV interview or a conversation —perhaps even a text or twitter message—with a friend on the other. Generally speaking, as style becomes more informal, it becomes more conversational or colloquial." (Karlyn Kohrs Campbell, Susan Schultz Huxman, and Thomas A. Burkholder, The Rhetorical Act: Thinking, Speaking and Writing Critically , 5th ed. Cengage, 2015)
• Formal and Informal Styles "Today rhetoricians speak of formal and informal styles. The former is characterized by more advanced vocabulary, longer, more complex sentences, use of one instead of you , and is appropriate for more formal occasions such as lectures, scholarly papers, or ceremonial addresses. The informal style has feature such as contractions, the use of the first and second person pronouns I and you , simpler vocabulary, and shorter sentences. It is appropriate for informal essays and certain kinds of letters." (Winifred Bryan Horner, Rhetoric in the Classical Tradition . St. Martin's, 1988)
• The tone is polite, but impersonal. The pronoun you isn't usually appropriate in formal writing.
• The language of formal writing doesn't include contractions, slang , or humor. It is often technical. In an attempt to avoid pronouns like I, you, and me , some writers overuse the passive voice , which makes their writing stuffy and indirect.
• Sentence structure includes lengthy sentences with complex subordination , long verb phrases, and the expletive pronouns it and there for subjects. Since the information content of formal, technical, or legal documents is high, both readers and writers expect the reading pace to be slower than in informal writing.
• Characteristics of a Formal Style - " Formal style is characterized by long and complex sentences, a scholarly vocabulary, and a consistently serious tone. Grammatical rules are scrupulously observed, and the subject matter is substantial. The selection may include references to literary works or allusions to historical and classical figures. Absent are contractions, colloquial expressions, and an identified speaker, with impersonal one or the reader frequently used as the subject." (Fred Obrecht, Minimum Essentials of English , 2nd ed. Barron's, 1999) - "These are some typical characteristics of formal style : Formal style is appropriate for official documents, computer documentation, scholarly articles and books, technical reports, or letters with a negative message." (Deborah Dumaine. Instant-Answer Guide to Business Writing . Writers Club Press, 2003)
• Using Informal Style in Prose Writing
• Definition and Examples of Formal Essays
• Levels of Usage: Definition and Examples
• Decorum in Rhetoric
• Definition and Examples of the Middle Style in Rhetoric
• What Is a Message in Communication?
• style (rhetoric and composition)
• Diction - Word Choice and Enunciation
• What Is Colloquial Style or Language?
• Writing Informal Emails and Letters
• Definition and Examples of Syntax
• What Is Tone In Writing?
• What Is Clarity in Composition?
• An Introduction to Academic Writing
• Feminist Rhetoric
• Parataxis (grammar and prose style)

Module 7: Refining your Speech

Introduction to language and style.

What kind of language should you use in your speech? Should your words be blunt and to the point? Or should you use soaring rhetoric and lofty ideas? Well, it depends on the subject and context of your speech!  As Shakespeare puts it,   “Suit the action to the word and the word to the action”  (Hamlet Act 3, Scene 2).

No matter what kind of language you decide to use in your speech, certain things will always be true: your language must be appropriate for oral delivery (rather than written style); it should be as concrete and meaningful to your audience as possible; and you should avoid exclusionary, inappropriate, and inaccurate language. In the following section, we’ll look at techniques to achieve these ends.

• Introduction to Language and Style. Authored by : Lumen Learning. License : CC BY: Attribution

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11 The Importance of Language and Style

Learning objectives.

• Understand the importance of language.
• Explain the difference between denotative and connotative meaning.
• Understand the techniques of approprate and effective language use.

Believe Creative – Abraham Lincoln – head & shoulders portrait – CC BY 2.0.

Ask any professional speaker or speechwriter, and they will tell you that language matters. In fact, some of the most important and memorable lines in American history came from speeches given by American presidents:

It is true that you may fool all the people some of the time; you can even fool some of the people all the time; but you can’t fool all of the people all the time (McClure, 1904). Abraham Lincoln

Speak softly and carry a big stick (Roosevelt, 1901). Theodore Roosevelt

The only thing we have to fear is fear itself (Roosevelt, 1933). Franklin Delano Roosevelt

Ask not what your country can do for you; ask what you can do for your country (Kennedy, 1961). John F. Kennedy

We lose ourselves when we compromise the very ideals that we fight to defend. And we honor those ideals by upholding them not when it’s easy, but when it is hard (Obama, 2009). Barack Obama

You don’t have to be a president or a famous speaker to use language effectively. So in this chapter, we’re going to explore the importance of language. First, we will discuss the difference between oral and written language, then we will talk about some basic guidelines for using language, and lastly, we’ll look at six key elements of language.

Oral versus Written Language

Clemsonunivlibrary – group meeting – CC BY-NC 2.0.

When we use the word “language,” we are referring to the words you choose to use in your speech. Therefore, by definition, our focus is on spoken language. Spoken language has always existed prior to written language. Wrench, McCroskey, and Richmond suggested that if you think about the human history of language as a twelve-inch ruler, written language or recorded language has only existed for the “last quarter of an inch” (Wrench, et al., 2008). Furthermore, of the more than six thousand languages that are spoken around the world today, only a few of them use a written alphabet (Lewis, 2009). To help us understand the importance of language, we will first look at the basic functions of language and then delve into the differences between oral and written language.

Basic Functions of Language

Language is any formal system of gestures, signs, sounds, and symbols used or conceived as a means of communicating thought. As mentioned above, there are over six thousand language schemes currently in use around the world. The language spoken by the greatest number of people on the planet is Mandarin; other widely spoken languages are English, Spanish, and Arabic (Lewis, 2009). Language is ultimately important because it is the primary means through which humans can communicate and interact with one another. Some linguists go so far as to suggest that the acquisition of language skills is the primary advancement that enabled our prehistoric ancestors to flourish and succeed over other hominid species (Mayell, 2003).

Language is any formal system of gestures, signs, sounds, and symbols used or conceived as a means of communicating thought.

In today’s world, effective use of language helps us in our interpersonal relationships at home and work. Using language effectively also will improve your ability to be an effective public speaker. Because language is an important aspect of public speaking that many students don’t spend enough time developing, we encourage you to take advantage of this chapter.

One of the first components necessary for understanding language is to understand how we assign meaning to words. Words consist of sounds (oral) and shapes (written) that have agreed-upon meanings based on concepts, ideas, and memories. When we write the word “blue,” we may be referring to a portion of the visual spectrum dominated by energy with a wavelength of roughly 440–490 nanometers. You could also say that the color in question is an equal mixture of both red and green light. While both of these are technically correct ways to interpret the word “blue,” we’re pretty sure that neither of these definitions is how you thought about the word. When hearing the word “blue,” you may have thought of your favorite color, the color of the sky on a spring day, or the color of an ugly car you saw in the parking lot. When people think about language, there are two different types of meanings that people must be aware of: denotative and connotative.

Denotative Meaning

Denotative meaning is the specific meaning associated with a word. We sometimes refer to denotative meanings as dictionary definitions. The definitions provided above for the word “blue” are examples of definitions that might be found in a dictionary. The first dictionary was written by Robert Cawdry in 1604 and was called Table Alphabeticall . This dictionary of the English language consisted of three thousand commonly spoken English words. Today, the Oxford English Dictionary contains more than 200,000 words (Oxford University Press, 2011).

Connotative Meaning

Connotative meaning is the idea suggested by or associated with a word. In addition to the examples above, the word “blue” can evoke many other ideas:

• State of depression (feeling blue)
• An indication of winning (a blue ribbon)
• Side during the Civil War (blues vs. grays)
• Sudden event (out of the blue)

We also associate the color blue with the sky and the ocean. Maybe your school’s colors or those of your archrival include blue. There are also various forms of blue: aquamarine, baby blue, navy blue, royal blue, and so on.

Some miscommunication can occur over denotative meanings of words. For example, one of the authors of this book recently received a flyer for a tennis center open house. The expressed goal was to introduce children to the game of tennis. At the bottom of the flyer, people were encouraged to bring their own racquets if they had them but that “a limited number of racquets will be available.” It turned out that the denotative meaning of the final phrase was interpreted in multiple ways: some parents attending the event perceived it to mean that loaner racquets would be available for use during the open house event, but the people running the open house intended it to say that parents could purchase racquets onsite. The confusion over denotative meaning probably hurt the tennis center, as some parents left the event feeling they had been misled by the flyer.

Although denotatively based misunderstanding such as this one does happen, the majority of communication problems involving language occur because of differing connotative meanings. You may be trying to persuade your audience to support public funding for a new professional football stadium in your city, but if mentioning the team’s or owner’s name creates negative connotations in the minds of audience members, you will not be very persuasive. The potential for misunderstanding based on connotative meaning is an additional reason why audience analysis is critically important. By conducting an effective audience analysis, you can know in advance how your audience might respond to the connotations of the words and ideas you present.

Connotative meanings can not only differ between individuals interacting at the same time but can also differ greatly across time periods and cultures. Ultimately, speakers should attempt to have a working knowledge of how their audiences could potentially interpret words and ideas to minimize the chance of miscommunication.

Denotative meaning is the specific meaning associated with a word. We sometimes refer to denotative meanings as dictionary definitions.

Connotative meaning   is the idea suggested by or associated with a word.

Twelve Ways Oral and Written Language Differ

A second important aspect to understand about language is that oral language (used in public speaking) and written language (used for texts) does not function in the same way. Try a brief experiment. Take a textbook, maybe even this one, and read it out loud. When the text is read aloud, does it sound conversational? Probably not. Public speaking, on the other hand, should sound like a conversation. McCroskey, Wrench, and Richmond highlighted the following twelve differences that exist between oral and written language:

• Oral language has a smaller variety of words.
• Oral language has words with fewer syllables.
• Oral language has shorter sentences.
• Oral language has more self-reference words ( I , me , mine ).
• Oral language has fewer quantifying terms or precise numerical words.
• Oral language has more pseudoquantifying terms ( many , few , some ).
• Oral language has more extreme and superlative words ( none , all , every , always , never ).
• Oral language has more qualifying statements (clauses beginning with unless and except ).
• Oral language has more repetition of words and syllables.
• Oral language uses more contractions.
• Oral language has more interjections (“Wow!,” “Really?,” “No!,” “You’re kidding!”).
• Oral language has more colloquial and nonstandard words (McCroskey, et al., 2003).

These differences exist primarily because people listen to and read information differently. First, when you read information, if you don’t grasp content the first time, you have the ability to reread a section. When we are listening to information, we do not have the ability to “rewind” life and relisten to the information. Second, when you read information, if you do not understand a concept, you can look up the concept in a dictionary or online and gain the knowledge. However,  oral communication should be simple enough to be easily understood at the moment by a specific audience, without additional study or information.

Using Language Effectively

Kimba Howard – megaphone – CC BY 2.0.

When considering how to use language effectively in your speech, consider the degree to which the language is appropriate, vivid, inclusive, and familiar. The next sections define each of these aspects of language and discuss why each is important in public speaking.

Use Appropriate Language

As with anything in life, there are positive and negative ways of using language. One of the first concepts a speaker needs to think about when looking at language use is appropriateness. By appropriate , we mean whether the language is suitable or fitting for ourselves, as the speaker, our audience, the speaking context, and the speech itself.

Appropriate for the Speaker

One of the first questions to ask yourself is whether the language you plan on using in a speech fits with your speaking pattern. Not all language choices are appropriate for all speakers. The language you select should be suitable for you, not someone else. If you’re a first-year college student, there’s no need to force yourself to sound like an astrophysicist even if you are giving a speech on new planets. One of the biggest mistakes novice speakers make is thinking that they have to use million-dollar words because it makes them sound smarter. Actually, million-dollar words don’t tend to function well in oral communication, so using them will probably make you uncomfortable as a speaker. Also, it may be difficult for you or the audience to understand the nuances of meaning when you use such words, so using them can increase the risk of denotative or connotative misunderstandings.

Appropriate for the Audience

The second aspect of appropriateness asks whether the language you are choosing is appropriate for your specific audience. Let’s say that you’re an engineering student. If you’re giving a presentation in an engineering class, you can use language that other engineering students will know. On the other hand, if you use that engineering vocabulary in a public speaking class, many audience members will not understand you. As another example, if you are speaking about the Great Depression to an audience of young adults, you can’t assume they will know the meaning of terms like “New Deal” and “WPA,” which would be familiar to an audience of senior citizens. In other chapters of this book, we have explained the importance of audience analysis; once again, audience analysis is a key factor in choosing the language to use in a speech.

Appropriate for the Context

The next question about appropriateness is whether the language you will use is suitable or fitting for the context itself. The language you may employ if you’re addressing a student assembly in a high school auditorium will differ from the language you would use at a business meeting in a hotel ballroom. If you’re giving a speech at an outdoor rally, you cannot use the same language you would use in a classroom. Recall that the speaking context includes the occasion, the time of day, the mood of the audience, and other factors in addition to the physical location. Take the entire speaking context into consideration when you make the language choices for your speech.

Appropriate for the Topic

The fourth and final question about the appropriateness of language involves whether the language is appropriate for your specific topic. If you are speaking about the early years of The Walt Disney Company, would you want to refer to Walt Disney as a “thaumaturgic” individual (i.e., one who works wonders or miracles)? While the word “thaumaturgic” may be accurate, is it the most appropriate for the topic at hand? As another example, if your speech topic is the dual residence model of string theory, it makes sense to expect that you will use more sophisticated language than if your topic was a basic introduction to the physics.

Appropriate language is when the language is suitable or fitting for ourselves, as the speaker, our audience, the speaking context, and the speech itself.

Use Vivid Language

After appropriateness, the second main guideline for using language is to use vivid language. Vivid language helps your listeners create strong, distinct, clear, and memorable mental images. Good vivid language usage helps an audience member truly understand and imagine what a speaker is saying. Two common ways to make your speaking more vivid are through the use of imagery and rhythm.

  Vivid language helps your listeners create strong, distinct, clear, and memorable mental images.

Imagery is the use of language to represent objects, actions, or ideas. The goal of imagery is to help an audience member create a mental picture of what a speaker is saying. A speaker who uses imagery successfully will tap into one or more of the audience’s five basic senses (hearing, taste, touch, smell, and sight). Two common tools of imagery are concreteness and metaphor.

Concreteness

When we use language that is concrete , we attempt to help our audiences see specific realities or actual instances instead of abstract theories and ideas. The goal of concreteness is to help you, as a speaker, show your audience something instead of just telling them. Imagine you’ve decided to give a speech on the importance of freedom. You could easily stand up and talk about the philosophical work of Rudolf Steiner, who divided the ideas of freedom into freedom of thought and freedom of action. If you’re like us, even reading that sentence can make you want to go to sleep.

Instead of defining what those terms mean and discussing the philosophical merits of Steiner, you could use real examples where people’s freedom to think or freedom to behave has been stifled. For example, you could talk about how Afghani women under Taliban rule have been denied access to education, and how those seeking education have risked public flogging and even execution (Iacopino & Rasekh, 1998). You could further illustrate how Afghani women under the Taliban are forced to adhere to rigid interpretations of Islamic law that functionally limit their behavior. As illustrations of the two freedoms discussed by Steiner, these examples make things more concrete for audience members and thus easier to remember. Ultimately, the goal of concreteness is to show an audience something instead of talking about it abstractly.

The other commonly used form of imagery is the metaphor. A metaphor  is a figure of speech where a term or phrase is applied to something in a nonliteral way to suggest a resemblance. In the case of a metaphor, one of the comparison items is said to be the other (even though this is realistically not possible). Let’s look at a few examples:

• Love is a battlefield .
• Upon hearing the charges, the accused clammed up and refused to speak without a lawyer.
• Every year a new crop of activists are born .

In these examples, the comparison word has been italicized. In the second example, the accused “clams up,” which means that the accused refused to talk in the same way a clam’s shell closes. In the third example, we refer to activists as “crops” that arise anew with each growing season, and we use “born” figuratively to indicate that they come into being. We say this metaphor even though it is understood that people are not newborn infants at the time when they become activists.

To use a metaphor effectively, first determine what you are trying to describe. For example, maybe you are talking about a college catalog that offers a wide variety of courses. Second, identify what it is that you want to say about the object you are trying to describe. Depending on whether you want your audience to think of the catalog as good or bad, you’ll use different words to describe it. Lastly, identify the other object you want to compare the first one to, which should mirror the intentions in the second step. Let’s look at two possible metaphors:

• Students groped their way through the maze of courses in the catalog.
• Students feasted on the abundance of courses in the catalog.

While both of these examples evoke comparisons with the course catalog, the first example is more negative and the second is more positive.

One mistake people often make in using metaphors is to create two incompatible comparisons in the same sentence or line of thought. Here is an example:

• “That’s awfully thin gruel for the right wing to hang their hats on” (Nordquist, 2009).

This is known as a mixed metaphor, and it often has an incongruous or even hilarious effect. Unless you are aiming to entertain your audience with a fractured use of language, be careful to avoid mixed metaphors.

Our second guideline for vivid language use in a speech is to use rhythm. When most people think of rhythm, they immediately think about music. What they may not realize is that language is inherently musical.  Rhythm refers to the patterned, recurring variance of elements of sound or speech. Whether someone is striking a drum with a stick or standing in front of a group speaking, rhythm is an important aspect of human communication. Think about your favorite public speaker. If you analyze their speaking pattern, you’ll notice that there is a certain cadence to the speech. While much of this cadence is a result of the nonverbal components of speaking, some of the cadence comes from the language that is chosen as well. Let’s examine four types of rhythmic language: parallelism, repetition, alliteration, and assonance.

Parallelism

When listing items in a sequence, audiences will respond more strongly when those ideas are presented in a grammatically parallel fashion, which is referred to as parallelism . For example, look at the following two examples and determine which one sounds better to you:

• “Give me liberty, or I’d rather die.”
• “Give me liberty or give me death.”

Technically, you’re saying the same thing in both, but the second one has better rhythm, and this rhythm comes from the parallel construction of “give me.” The lack of parallelism in the first example makes the sentence sound disjointed and ineffective.

As we mentioned earlier in this chapter, one of the major differences between oral and written language is the use of repetition . Because speeches are communicated orally, audience members need to hear the core of the message repeated consistently. Repetition as a linguistic device is designed to help audiences become familiar with a short piece of the speech as they hear it over and over again. By repeating a phrase during a speech, you create a specific rhythm. Probably the most famous and memorable use of repetition within a speech is Martin Luther King Jr.’s use of “I have a dream” in his speech at the Lincoln Memorial on August 1963 during the March on Washington for Jobs and Freedom. In that speech, Martin Luther King Jr. repeated the phrase “I have a dream” eight times to significant effect.

Alliteration

Another type of rhythmic language is alliteration. Alliteration  is repeating two or more words in a series that begin with the same consonant. In the Harry Potter novel series, the author uses alliteration to name the four wizards who founded Hogwarts School for Witchcraft and Wizardry: Godric Gryffindor, Helga Hufflepuff, Rowena Ravenclaw, and Salazar Slytherin. There are two basic types of alliteration: immediate juxtaposition and nonimmediate juxtaposition. Immediate juxtaposition occurs when the consonants clearly follow one after the other—as we see in the Harry Potter example. Nonimmediate juxtaposition occurs when the consonants are repeated in nonadjacent words (e.g., “It is the p oison that we must p urge from our p olitics, the wall that we must tear down before the hour grows too late”) (Obama, 2008). Sometimes you can use examples of both immediate and nonimmediate juxtaposition within a single speech. The following example is from Bill Clinton’s acceptance speech at the 1992 Democratic National Convention: “Somewhere at this very moment, a child is b eing b orn in America. Let it be our cause to give that child a h appy h ome, a h ealthy family, and a h opeful future” (Clinton, 2005).

Assonance is similar to alliteration, but instead of relying on consonants, assonance gets its rhythm from repeating the same vowel sounds with different consonants in the stressed syllables. The phrase “how now brown cow,” which elocution students traditionally used to learn to pronounce rounded vowel sounds, is an example of assonance. While rhymes like “free as a breeze,” “mad as a hatter,” and “no pain, no gain” are examples of assonance, speakers should be wary of relying on assonance because when it is overused, it can quickly turn into bad poetry.

Imagery is  the use of language to represent objects, actions, or ideas.

Concrete language is language we use to help our audiences see specific realities or actual instances instead of abstract theories and ideas.

A metaphor is a figure of speech where a term or phrase is applied to something in a nonliteral way to suggest a resemblance.

Rhythm refers to the patterned, recurring variance of elements of sound or speech.

Parallelism is used when a speaker is listing items in a sequence using a grammatically parallel fashion.

Repetition   is designed to help audiences become familiar with a short piece of the speech as they hear it over and over again.

Alliteration is repeating two or more words in a series that begin with the same consonant.

Assonance  gets its rhythm from repeating the same vowel sounds with different consonants in the stressed syllables.

Use Inclusive Language

Language can either inspire your listeners or turn them off very quickly. One of the fastest ways to alienate an audience is through the use of noninclusive language. Inclusive language is language that avoids placing any one group of people above or below other groups while speaking.

Inclusive language is language that avoids placing any one group of people above or below other groups while speaking.

Let’s look at some common problem areas related to language about gender, ethnicity, sexual orientation, and disabilities.

Gender-Specific Language

The first common form of noninclusive language is language that privileges one of the sexes over the other. There are three common problem areas that speakers run into while speaking: using “he” as generic, using “man” to mean all humans, and gender-typing jobs.

Generic “He”

The generic “he” happens when a speaker labels all people within a group as “he” when in reality there is a mixed-sex group involved. Consider the statement, “Every morning when an officer of the law puts on his badge, he risks his life to serve and protect his fellow citizens.” In this case, we have a police officer that is labeled as male four different times in one sentence. However, both male and female police officers risk their lives when they put on their badges. A better way to word the sentence would be, “Every morning when officers of the law put on their badges, they risk their lives to serve and protect their fellow citizens.” Notice that in the better sentence, we made the subject plural (“officers”) and used neutral pronouns (“they” and “their”) to avoid the generic “he.”

Use of “Man”

Traditionally, speakers of English have used terms like “man,” “mankind,” and (in casual contexts) “guys” when referring to both females and males. In the second half of the twentieth century, as society became more aware of gender bias in language, organizations like the National Council of Teachers of English developed guidelines for nonsexist language (National Council of Teachers of English, 2002). For example, instead of using the word “man,” you could refer to the “human race.” Instead of saying, “hey, guys,” you could say, “OK, everyone.” By using gender-fair language, you will be able to convey your meaning just as well, and you won’t risk alienating parts of your audience.

Gender-Typed Jobs

The last common area where speakers get into trouble with gender and language has to do with job titles. It is not unusual for people to assume, for example, that doctors are male and nurses are female. As a result, they may say “she is a woman doctor” or “he is a male nurse” when mentioning someone’s occupation. We might say statements like this without realizing that the statements “she is a doctor” and “he is a nurse” already inform the listener as to the sex of the person holding that job. Speakers sometimes also use a gender-specific pronoun to refer to an occupation that has both males and females. Table 1: Gender Type Jobs lists some common gender-specific jobs titles along with more inclusive versions of those job titles.

Table 1: Gender Type Jobs

Ethnic Identity

Another type of inclusive language relates to the categories used to highlight an individual’s ethnic identity. Ethnic identity refers to a group of individuals who identify with each other based on a common culture. For example, within the United States, we have numerous ethnic groups, including Italian Americans, Irish Americans, Japanese Americans, Vietnamese Americans, Cuban Americans, and Mexican Americans. As with the earlier example of “male nurse,” avoid statements such as “The committee is made up of four women and a Vietnamese man.” Instead, say, “The committee is made up of four women and a man” or, if race and ethnicity are central to the discussion, “The committee is made up of three European American women, an Israeli American woman, a Brazilian American woman, and a Vietnamese American man.” In recent years, there has been a trend toward steering inclusive language away from broad terms like “Asians” and “Hispanics” because these terms are not considered precise labels for the groups they actually represent. If you want to be safe, the best thing you can do is ask a couple of people who belong to an ethnic group how they prefer to label themselves.

Sexual Orientation

Another area that can cause some problems is referred to as heterosexism. Heterosexism occurs when a speaker presumes that everyone in an audience is heterosexual or that opposite-sex relationships are the only norm. For example, a speaker might begin a speech by saying, “I am going to talk about the legal obligations you will have with your future husband or wife.” While this speech starts with the notion that everyone plans on getting married, which isn’t the case, it also assumes that everyone will label their significant others as either “husbands” or “wives.” Although some members of the gay, lesbian, bisexual, and transgender community will use these terms, others prefer for more gender-neutral terms like “spouse” and “partner.”  Notice also that we have used the phrase “members of the gay, lesbian, bisexual, and transgender community” instead of the more clinical-sounding term “homosexual.”

The last category of exclusive versus inclusive language that causes problems for some speakers relates to individuals with physical or mental disabilities. Table 2: Inclusive Language for Disabilities provides some other examples of exclusive versus inclusive language.

Table 2: Inclusive Language for Disabilities

Ethnic identity refers to a group of individuals who identify with each other based on a common culture.

Heterosexism occurs when a speaker presumes that everyone in an audience is heterosexual or that opposite-sex relationships are the only norm.

Clinton, W. J. (2005).  My life . New York, NY: Vintage Books, p. 421.

DeVito, J. A. (2009). The interpersonal communication book (12th ed.). Boston, MA: Allyn & Bacon.

Iacopino, V., & Rasekh, Z. (1998).  The Taliban’s war on women: A health and human rights crisis in Afghanistan . Boston, MA: Physicians for Human Rights.

Kennedy, J. F. (1961, January 20). Inaugural address. Quoted in Bartlett, J. (1992). Bartlett’s familiar quotations (J. Kaplan, Ed.) (16th ed.). Boston, MA: Little, Brown, & Company, p. 741.

Lewis, M. P. (2009).  Ethnologue  (16th ed.). Retrieved from  http://www.ethnologue.com/ethno_docs/distribution.asp?by=size .

McClure, A. K. (1904). Lincoln’s yarns and stories: A complete collection of the funny and witty anecdotes that made Abraham Lincoln famous as America’s greatest story teller . Philadelphia, PA: The J. C. Winston Company. Quoted in Bartlett, J. (1992). Bartlett’s familiar quotations (J. Kaplan, Ed.) (16th ed.). Boston, MA: Little, Brown, & Company, p. 451.

Mayell, H. (2003, February). When did “modern” behavior emerge in humans?  National Geographic News . Retrieved from  http://news.nationalgeographic.com/news/2003/02/0220_030220_humanorigins2.html .

McCroskey, J. C., Wrench, J. S., & Richmond, V. P. (2003).  Principles of public speaking . Indianapolis, IN: The College Network.

National Council of Teachers of English (2002).  Guidelines for gender-fair use of language . Retrieved from  http://www.ncte.org/positions/statements/genderfairuseoflang .

Nordquist, R. (2009).  Mixed metaphor . Retrieved from About.com at  http://grammar.about.com/od/mo/g/mixmetterm.htm

Obama, B. (2008, January 20). The great need of the hour. Remarks delivered at Ebenezer Baptist Church, Atlanta. Retrieved from  http://www.realclearpolitics.com/articles/2008/01/the_great_need_of_the_hour.html

Obama, B. (2009, December 10). Remarks at the acceptance of the Nobel Peace Prize. Retrieved from http://www.whitehouse.gov/the-press-office/remarks-president-acceptance-nobel-peace-prize

Roosevelt, F. D. (1933, March 4). Quoted in Bartlett, J. (1992). Bartlett’s familiar quotations (J. Kaplan, Ed.) (16th ed.). Boston, MA: Little, Brown, & Company, p. 648.

Roosevelt, T. (1901, September 2). Speech at Minnesota State Fair. Quoted in Bartlett, J. (1992). Bartlett’s familiar quotations (J. Kaplan, Ed.) (16th ed.). Boston, MA: Little, Brown, & Company, p. 575.

Oxford University Press. (2011). How many words are there in the English language? Retrieved from http://oxforddictionaries.com/page/howmanywords

Wrench, J. S., McCroskey, J. C., & Richmond, V. P. (2008). Human communication in everyday life: Explanations and applications . Boston, MA: Allyn & Bacon, p. 304.

Stand up, Speak out Copyright © 2017 by Josh Miller; Marnie Lawler-Mcdonough; Megan Orcholski; Kristin Woodward; Lisa Roth; and Emily Mueller is licensed under a Creative Commons Attribution-NonCommercial-ShareAlike 4.0 International License , except where otherwise noted.

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7.2: Four Types of Speeches

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Speeches can be categorized into four broad areas depending on the amount of preparation that is undertaken and depending upon the nature of the occasion.  The four types of speeches are manuscript, memorized, extemporaneous, and impromptu.  Our aim is to acquaint you with these four different modes of delivery, to provide suggestions for when you are asked to make impromptu remarks, and then to focus most your time on the preparation, practice, and presentation of extemporaneous speeches.

Manuscript Speech

When you listen to the President deliver a State of the Union message, you listen to a well-crafted speech being read from a teleprompter. The speech has been polished by a staff of speechwriters and has been practiced many times. The President will know how to anticipate the reaction of the audience and will know when to pause for applause and when to expect laughter. This form of speaking is used when the exact words matter and when much time and energy is expended on getting everything just right. There are times when people who are not leaders of countries deliver manuscript speeches as well. They are used when people testify before Congress, when people read important statements in a public setting, or when people deliver reports at professional meetings. All call for exact words in the correct order.

While the President has access to a staff of speech writers and a teleprompter, most of us do not. If you were given this type of assignment, you would have to read your manuscript speech from printed notes. In that case, you would want to ensure that you had prepared your manuscript carefully, using large fonts so you could read it easily without burying your nose in the pages. Reading the speech does not allow you to skimp on the preparation. Practice the speech many times. This allows you to make changes, if needed, and to select the best words to communicate your exact meaning. Remember to speak clearly and naturally -strive for a conversational tone. It shouldn’t sound read -even if you are reading. Also, remember to speak slowly; there is a natural tendency to speed up when we speak in public. Delivering a speech is not a race; you do not receive bonus points for finishing early.

Unless you are specifically told by your instructor to prepare and deliver a manuscript speech, you should never write out the entire speech. Spend your time developing your outline, organizing your ideas, and determining where you can best insert your supports. Then practice using the outline while speaking.

Memorized Speech

When you were in elementary school, did you ever have to memorize a poem or a part of a speech? If you are like most students, the answer is “Yes. ” There is nothing wrong with memorization. But if you try to memorize a speech, you risk forgetting what you planned to say and coming across as completely unprepared. Memorizing your speech is even worse than reading it. All the objections that apply to the read speech also apply to the memorized speech. Spontaneity is gone. The speech can sound stilted. Often, delivery is too rapid. Concentration is on the words, not the ideas. Sometimes the speech sounds too formal, like a written essay. There is minimal feedback or other contact with the audience. And what happens if your mind goes completely blank or if an audience member interrupts? The entire presentation will likely fall apart. Memorizing a speech puts entirely too much pressure on the speaker.

That said, there are a couple of parts of the speech that you may want to have memorized -or practiced so well that you can deliver them almost as if memorized. These include:

Your introduction:  It sets the stage for the entire speech. The words should be well chosen and rehearsed. You may find that as you repeat this portion of the speech during your rehearsals you do come to memorize it word for word. If so, this is fine. After all, once you have determined the best way of saying something, why not use it? Just make sure the presentation does not sound memorized.

Your conclusion:  The summary and call to action are the final words that your audience will hear. As with the introduction, if you practice this repeatedly you will develop the best way to say what you want and you will probably have perfected this portion of the speech.

Impromptu Speech

There will come a time for all of us when we are asked to “say a few words ” without much preparation.  You haven’t prepared any notes, you haven’t practiced what you’ll say, and you’re being asked to “wing it. ” While this may seem incredibly scary, impromptu presentations are the most common type of public speaking. You’re in class and suddenly the professor wants to hear how group projects are going. You, as the leader of your group, are asked to stand and briefly discuss what the group is doing and how much you’ve completed so far. That’s an impromptu speech. You didn’t know when you headed to class that day that you’d be speaking in public, but you did it. No sweat! Or maybe you’re in a meeting at work and the boss announces that he wants you to brief everyone in the meeting on the new equipment being installed that afternoon. Again, no prior planning, no notes, you just do it. That’s impromptu speaking.

Extemporaneous Speech

The focus of most college courses in public speaking is the extemporaneous speech.  This is because this is the type of speech used most in business, education, preaching, and political affairs. Few of us will ever have a professional staff of speechwriters or ever deliver a speech with the aid of a teleprompter. But when you do have a speech or presentation to deliver, you’ll want to sound prepared, authoritative, and clear.

Simply stated, an extemporaneous speech is one where you will have time for preparation and practice but will not be expected to read from a manuscript or to have the speech memorized.  The question most students ask is, “How much time should be spent in preparation and practice? ” Perhaps Mark Twain said it best. When speaking about preparing for an impromptu speech, he noted, “It usually takes more than three weeks to prepare a good impromptu speech ” (King). While celebrated as a humorist, there is much truth in his words. To appear to be speaking off the cuff, and to do it well, you must prepare thoroughly and practice to perfection. When you speak extemporaneously, it means you’ve had ample time to prepare and research and that you have rehearsed your speech (many times) using an outline or notes to remind you of the progression of ideas you wish to present. You will follow all the normal steps outlined in the earlier chapters. Choose a topic, narrow appropriately, analyze your audience, choose your supports, and create an outline. You will know your speech so well and will amaze your audience!

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The 4 Main Types of Speaking Styles (& How to Master Them All)

Have you ever compared your speaking style with famous presenters like Steve Jobs or Jill Bolte? These people know how to adopt the right speaking style for every occasion.

Speaking style is a collection of characteristics that can relate speech to a particular communication setting. Every word we speak is a form of communication, whether directly or otherwise.

When people speak, their speech goes with a style. Hence, the way one person speaks differs from that of another person.

However, always speaking in a particular style is not required. In fact, that relies on the context, the subject, and the listener.

One time in a workshop, a presenter spoke in a way he felt was effective, but he didn't know it wouldn't work for the students in the class . Before the end of the class, half of the seats were empty, while the rest mumbled.

He learned the right speaking style the hard way, but you don't have to. Thus, gather more experience before accepting an invitation as a speaker or venturing fully into your public speaking career .

The 4 Main Types of Speaking Styles

There is an unlimited speaking style for every occasion. For example, the way you speak at a wedding is different from the way you will speak in the church.

Although you can use different styles on one occasion, it is still advisable to use various speaking styles.

One of the most exciting parts of public speaking is watching other people. As you watch others speak, you will understand that you can effectively communicate a message in various ways.

As previously stated, to discover your unique style of speaking, you must first determine which style speaks to you.

We've broken down the most basic types of speaking styles below to enable you to read through and decide which style is ideal for you.

1. The Motivational Style

A motivational speaker exhibits a variety of characteristics. It all swings to the following three things: tone, speed, and energy . A speaker who has perfected these elements is more likely to be a successful motivational speaker.

Any competent motivating speaker can energize the crowd. The goal is to inspire and captivate the listeners.

These three elements are explained below.

Tone: A motivational speech cannot be delivered in a flat tone. You must add a sense of mystery and drama through voice diversity.

Nothing is more annoying than a boring motivational speaker. Always remember to put your stamp on whatever you say and represent.

Pace: Your tempo influences how enthusiastic your audience will be. Speaking quickly frequently increases the enthusiasm of the audience.

However, you must be cautious not to overuse this technique . It may become tiresome if you continuously talk fast, and the listener will not keep up.

Energy: Another of the most important aspects of motivational speaking is energy. You wish to be upbeat and optimistic in your speech.

If you deliver an energy-filled performance or speech, your audience will remember you and become more eager to hear more of what you have to say.

2. The Command Style: Speak Firmly and Respectfully

You may occasionally need to convey your message with seriousness; thus, how you do so must be appropriate.

You should be able to persuade your listeners of the importance of what you have to say. People respect you more when you can control a room effectively.

You might also like: How to Speak with Conviction

Speaking about important matters is more suitable with the command style. This can include speaking in the presence of significant individuals or on touchy subjects. Exercising vocal control should be done correctly.

A powerful speech may be delivered effectively by speaking more slowly and with a lower tone. Making deliberate, smooth movements also enhances the whole experience.

Keep in mind that you must not stick to one style throughout your presentation.

While it is necessary to make this the dominating emotion of your speech, you can switch to motivating or some other style of speaking to make the style and pace different enough to engage your audience .

3. The Facilitating Style: Shake It Up

The motivational speaking and the facilitating speaking style are quite similar. What is the major distinction? Getting the crowd into action.

This style of speaking engages the audience completely. It might be difficult, though, because you must be quite knowledgeable about your subject matter. You never know what someone could ask when you open the floor.

The facilitator spends more time listening than speaking. They spend time crafting their messages and occasionally forget that communication requires reciprocity.

People have the chance to work with you on the collaborative exchange of ideas in the facilitator style. It involves speaking softly, using softer moves, and expressing warmth with your facial expressions and voice.

The most crucial thing to remember is that your daily speech patterns are just habits. Your options are not fully open. You have a lot to give people, so be sure to broaden your horizons, find your style, and be open to changing your speaking style to best suit your audience, including your message.

4. The Entertaining Style

An entertaining speaker wins over the audience—the ideal decision is to break up the usual melancholy and repetitive delivery.

A more energetic personality is best suited for this style. You must relax and take control of your surroundings. Similar to how this kind of speaker moves, they usually have a more approachable tone.

They exude a sense of comfort, which will, in turn, enables the listeners to feel at ease. The presentation exudes a lighthearted air that makes everyone more relaxed.

The assumption is that all you need to do to be successful is to be funny . This frequently results in speakers cramming jokes in their speeches, which takes attention away from their primary point and may come out as forced. You can watch these positive body gestures to improve your speech.

Conclusion: Mastering the Speaking Styles

You should be able to see that there's something distinctive to contribute to the audience after looking through these many speaking styles.

Many renowned speakers dominate the market, yet none of these people has the qualities that you do.

Therefore, find the mix or style that suits you the best. Farther than that, practice is the key to fluency. The first approach to honing your skill is to become aware of your speaking style.

Best wishes to you.

How to Run a Formal Conversation in English (With Example Phrases)

Enhance your professional image with our guide to formal conversation basics. Ensure your communication skills reflect your professionalism!

Intermediate

Formal Greetings

Conversation starters, phrases to express your opinion, phrases to express agreement or disagreement, how to (politely) interrupt a person speaking, how to say goodbye formally, additional tips, the bottom line.

You have probably noticed that there are many things in English that you can separate into casual and formal: clothing, events, and even relationships. Conversations are no exception.

Every English learner should master different communication styles with other people to be able to hold conversations of different levels of importance — and with people of different levels of familiarity.

You need to keep proper expressions in mind to be able to use them depending on the situation. Sometimes, just a few words are all it takes to turn the conversation in a completely different direction. Choosing the right ones at the right time will allow you to show yourself as a professional at all times.

Below, you will find a step-by-step guide to maintaining a formal conversation in English, along with helpful tips. Let's begin!

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Any conversation begins with a greeting. Formal greetings in English are appropriate when you communicate with colleagues, business partners, as well as people you meet for the first time.

When meeting new people, you need to find out the person's name, give your name in response, and say that you are pleased to meet them .

Here is a set of phrases for a formal greeting:

Possible responses to the formal greeting:

Make sure to check our post about the difference between "How are you?" and "How are you doing?" to find out which one is suitable for the business environment and which one to use in less formal settings.

If you did not hear what the other person said, ask them to repeat using one of the phrases :

After you have greeted the person, you need to continue the conversation . When talking to a friend, you are likely to quickly find a topic of conversation. However, if you have just met a person at an official event, it is necessary to establish contact between you and your new acquaintance .

We've already discussed the basic rules for running a small talk in the previous article . Although they refer to more casual chatting, they are also applicable to a given setting, so make sure to check them as well.

At a formal event (contrasting small talk or everyday conversations), you can use the following phrases to start a formal conversation in English:

Once you have the person’s attention, it is important to be able to keep the conversation going . Most likely, your new acquaintance will ask a question or will be interested in your point of view on a topic. To answer them, you need to know how to express your opinion in a polite manner .

Here are several phases suitable for both formal and casual speech:

At an official event, try to formulate your thoughts more carefully and less emotionally than when communicating with friends. For example:

First of all, let's figure out how you can agree with someone in English .

All the phrases listed below are appropriate in both formal and informal settings. They are neutral : if you are at a business event or a meeting, say them in a calm tone, and at a party with friends, you can get a little bit emotional.

Choose a phrase to agree with the person in a proper way:

When you want to express disagreement in a professional context, you need to be very polite to avoid offending the other person , especially if you have just met them or are at an official event.

We recommend using the following expressions of disagreement in a formal English conversation:

Interrupting someone without offending them is a real skill. Of course, it is important to note that you should not interrupt the speaker and wait until they are finished to express your opinion .

However, if it's necessary to intervene in the conversation, make sure to say "Excuse me!" first and then use one of the following examples:

After you have expressed your opinion, do not forget to pass the word back to the person . To do this, you can say:

After the conversation, you need to say goodbye to your new acquaintance . Of course, the standard " Goodbye! " is suitable for almost any given setting. However, you can say goodbye with other phrases as well.

Here is a list of expressions for ending a formal conversation in English:

As you already know, the formal style is used in an official setting —  when communicating at conferences and presentations, conducting business negotiations , writing documents, corporate emails, and scientific articles.

You should follow several rules to make the speech sound formal:

Avoid Using Contractions

In formal writing, there is no place for contractions like “I'm,” “I'd,” or “I don't.” Instead, use the complete forms of the words : “I am,” “I would,” and “I do not.”

Moreover, the use of contractions is one of the primary reasons for the most common misspellings — for example, confusing " their " and " they're ."

Misspellings can hurt the initial meaning of a sentence and make you look unprofessional .

What Does “Duly Noted” Mean?

Speaking of misspellings, let's take a closer look at the formal go-to phrase " duly noted ," which means that something is properly recorded or taken into proper consideration, i.e., in strict accordance with requirements. The word “duly” alone means something is done in a due manner or time, e.g., “duly elected” or “duly apologized.”

Its common misspellings include "dually noted," "dully noted," and "duelly noted." " Dually " means a double capacity, while " dully " means something is done in a boring manner. And if you’ll ever see “duelly noted” written, just know it's an incorrect spelling of “duly noted.”

Is “Duly Noted” Rude?

When spelled correctly, you can use "duly noted" in a formal speech in the meaning of simple acknowledgment of an opinion or action. That's why you also don't want to confuse the word "duly" with "dully" — to avoid letting someone know you barely consider what they're saying.

Moreover, "duly noted" can also be used sarcastically, meaning that something is heard and ignored rather than taken into appropriate consideration. It’s not necessarily rude, but you should pay close attention to the context in which you use the phrase "duly noted."

Avoid Using Slang and Phrasal Verbs

When holding a formal conversation, there are a few things you should avoid to make it sound appropriate. Some of these things include:

• Avoiding slang and colloquial expressions . This point is pretty obvious: it is difficult to imagine a business partner who calls you "bro."If you want to ask how the representative of the partner company is doing, it is unlikely that you will say, "What's up?" And in response, you will not receive the colloquial "Yourself?" but a polite "Thank you, very well."
• Avoiding phrasal verbs . Phrasal verbs should be replaced by regular ones. For example, in an official setting, you are unlikely to hear "the inflation rate went up ." Instead, it would be better to say "the inflation rate increased ." In addition, avoiding phrasal verbs reduces your chances of making mistakes because they can be very confusing for non-native speakers.

Use the Passive Voice

The formal English language uses not only long phrases but also complex grammatical constructions . If you have started to express an idea, make sure to develop it, support it with clear arguments, justify it and bring it to a conclusion .

In addition, formal emails and oral speech allow you to use the passive voice much more often than in casual conversation, as it is more suitable for an official setting. The reason is that the active voice personifies speech, while the passive voice has a more formal connotation , compare:

• You are invited to the conference.
• We invite you to the conference.

As you can see, the first option sounds more discreet and respectful.

If you want to speak formally, do not forget to use complex sentence structures (for example, independent clause + at least one adverbial phrase), participial phrases, conditional sentences, etc.

Use Special Terminology

Each industry has its own specifics, so try to use the appropriate jargon or vocabulary. For example, if you work for an accounting firm and check the financial statements of a business, it would be appropriate to say " audit " instead of " check ."

Try to use specific, industry-related words in an official setting and business correspondence — your English speaking skills will not only benefit from this, but the person you’re speaking to will also be pleasantly surprised.

Avoid Speaking for Yourself

If you are writing a business letter or conducting business negotiations, try to avoid expressions such as " I think " and " in my opinion ."

As a rule, you should speak on behalf of the company you work for — talk less about yourself and your personal opinion, and contact business partners as a representative of the company.

Here are the example sentences:

Be Discreet and Inclusive

Last but not least. Formal speech is an example of ethical, respectful, and inclusive communication . Choose your words carefully to avoid offending the people you’re addressing.

To write and speak inclusively, make sure to follow these principles:

• Use gender-neutral language and pronouns, such as the singular "they."
• Avoid gendered group language, such as "you guys."
• Avoid stereotyping and making neither positive nor negative generalizations.
• Avoid making assumptions regarding anyone’s sexuality or relationship status.
• Avoid outdated language .
• If you're not sure about something, ask!

As you can see, to maintain a formal conversation in the English language, you need to learn some common phrases that will help you start a conversation, and you’ll need to be careful with your choice of words. Fortunately, you don't have to memorize all the examples mentioned in this article — you can revisit it as frequently as you need to.

Furthermore, with practice, you will learn a lot of additional expressions from native English speakers and boost your English vocabulary.

If you're interested in expanding your vocabulary and picking proper phrasing, you can download our Langster app . It is full of bite-sized stories with grammar explanations for each, which will allow you to enjoy your English learning experience even more. See for yourself:

Click this box for a free Langster story

Ellis is a seasoned polyglot and one of the creative minds behind Langster Blog, where she shares effective language learning strategies and insights from her own journey mastering the four languages. Ellis strives to empower learners globally to embrace new languages with confidence and curiosity. Off the blog, she immerses herself in exploring diverse cultures through cinema and contemporary fiction, further fueling her passion for language and connection.

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Formal and informal language

We use formal language in situations that are serious or that involve people we don’t know well. Informal language is more commonly used in situations that are more relaxed and involve people we know well.

Formal language is more common when we write; informal language is more common when we speak. However, there are times where writing can be very informal, for example, when writing postcards or letters to friends, emails or text messages. There are also examples where spoken English can be very formal, for example, in a speech or a lecture. Most uses of English are neutral; that is, they are neither formal nor informal.

Formal language and informal language are associated with particular choices of grammar and vocabulary.

Contractions, relative clauses without a relative pronoun and ellipsis are more common in informal language.

More formal vocabulary commonly involves longer words or words with origins in Latin and Greek. More informal vocabulary commonly involves shorter words, or words with origins in Anglo-Saxon. Most dictionaries indicate very informal and/or formal words.

We often choose to use certain modal verbs to be more formal and polite:

Can I suggest you try this new model? (neutral)

May I suggest you try this new model? (more formal)

Might I suggest you try this new model? (very formal)

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from one side of a country to another; all over a country

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Northern Illinois University Effective Writing Practices Tutorial

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• Formal and Informal Style

Whether you use formal or informal style in writing will depend on the assignment itself, its subject, purpose, and audience.

Formal language is characterized by the use of standard English, more complex sentence structures, infrequent use of personal pronouns, and lack of colloquial or slang terms.

Informal language allows the use of nonstandard English forms, colloquial vocabulary and typically shorter sentence structures.

The choice of formal or informal style will affect the following areas:

• standard or nonstandard English
• choice of vocabulary
• use of contractions
• use of pronouns

Rule to Remember

Formal style affects the form of English, the choice of vocabulary, and the use of contractions and pronouns.

Standard or Nonstandard English

Standard English is the language used in professional and business communication. It is the form of English that follows the formal rules of the language.

Nonstandard English uses regional or social language variations. Nonstandard English should only be used when there is a purpose for it in writing. For example, it can be used in a narrative to describe a person with a specific regional dialect. Otherwise, the standard form of English should be used.

Choice of Vocabulary

Vocabulary  needs to be adjusted depending on the level of formality of any written work.

Consider the following words: investigate, examine, check out . Each of them has a different level of formality. While check out can be used in informal writing and speech, using it in a formal research paper would not be appropriate.

Use more formal vocabulary and avoid the use of contractions in formal writing.

Sometimes the whole sentence needs to be rephrased:

Contractions are more casual, and if you are striving for more formal style, they should not be used. Contractions in negative sentences should be especially avoided since they are easy to miss.

The Use of Pronouns

Formal language tends to be impersonal and precise. The use of pronouns , therefore, is restricted. In formal writing, when addressing the audience, you may use the passive voice or an adverbial clause in place of the personal pronoun:

Restrict the use of personal pronouns in formal writing.

The writer's presence, signaled by the use of the personal pronoun I , or we (if there are several authors), can also make writing more informal and less credible.

The second sentence is more formal and can be perceived by the audience to be more credible.

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Style-Shifting: Examining and Using Formal and Informal Language Styles

• Resources & Preparation
• Instructional Plan
• Related Resources

As language users, we constantly move between speech communities and adjust our language accordingly. As students advance in their academic careers, they engage in more complex tasks in school, both spoken and written.  Consequently, their ability to style-shift becomes more important, as they are often judged on the appropriateness of their language choices. This lesson plan asks students to compare formal and informal language styles and articulate the specific features common to each style. Students examine their own language use to note how it varies across contexts. By becoming aware of the changes in their own language use, students can gain greater control over the language styles they adopt in different contexts.

Featured Resources

• Recognizing Formal and Informal Language Features :  Students use this resource to discuss examples of formal and informal language, as well as to begin developing a sense of what language features contribute to such labels.
• Translating between Informal and Formal Styles :  With this resource, students apply their understanding of formal and informal language features to shift between them.

From Theory to Practice

As language users, we constantly shift styles according to the contexts in which we find ourselves speaking or writing. Similar to code-switching, style-shifting is often below our level of consciousness as speakers or writers, but can be problematic for us as listeners or readers. Rather than ask students to leave their personalities and multiple language styles outside the classroom, this lesson plan seeks to draw on students’ multiple language styles to compare and contrast them. Through such meta-analyses of language, students gain greater control and choice over which styles to use when engaging in academic activities.

Common Core Standards

This resource has been aligned to the Common Core State Standards for states in which they have been adopted. If a state does not appear in the drop-down, CCSS alignments are forthcoming.

State Standards

This lesson has been aligned to standards in the following states. If a state does not appear in the drop-down, standard alignments are not currently available for that state.

NCTE/IRA National Standards for the English Language Arts

• 1. Students read a wide range of print and nonprint texts to build an understanding of texts, of themselves, and of the cultures of the United States and the world; to acquire new information; to respond to the needs and demands of society and the workplace; and for personal fulfillment. Among these texts are fiction and nonfiction, classic and contemporary works.
• 2. Students read a wide range of literature from many periods in many genres to build an understanding of the many dimensions (e.g., philosophical, ethical, aesthetic) of human experience.
• 3. Students apply a wide range of strategies to comprehend, interpret, evaluate, and appreciate texts. They draw on their prior experience, their interactions with other readers and writers, their knowledge of word meaning and of other texts, their word identification strategies, and their understanding of textual features (e.g., sound-letter correspondence, sentence structure, context, graphics).

Materials and Technology

• Internet-connected computer with projection and sound
• Video:   Formal vs. Informal Writing
• Video:   Formal vs. Informal Writing: What's the Difference and When to Use Them
• Recognizing Formal and Informal Language Features
• Translating between Informal and Formal Styles

Preparation

• Make copies of the Recognizing Formal and Informal Language Features handout.
• Make copies of the Translating between Informal and Formal Styles handout.
• Prepare examples of speech communities and specific language features to help students get started.
• Ensure that available multimedia equipment will support projection of videos with sound.
• Select a text that students will read between Sessions One and Two for purposes of composing a formal summary. The text could be anything: a novel, a news article, a chapter in a history textbook, a film, a commercial.

Student Objectives

Students will

• recognize formal and informal language styles.
• identify specific language features found in formal and informal styles.
• develop meta-linguistic awareness.
• practice style-shifting from formal to informal and vice versa.

Session One

• Give students copies of the  Recognizing Formal and Informal Language Features handout. Explain that students will read and rate each sentence on the handout from 1 to 5, with 1 being very informal and 5 being very formal.
• After rating each sentence, have students work in pairs or small groups to compare their answers. During this discussion, encourage students to talk about which features they notice in the sentences they labeled formal and which are in the sentences they labeled informal. Have students make lists of their observations to report to the class.
• As a whole class, elicit observations from each group. You could use the board or computer screen to create two lists, one for formal and one for informal language features.
• As a class, select a few sentences and ask students if that is the type of sentence they would say to their teachers?  Parents? A close friend?  A coach?  A store clerk?  Help students notice that we use different types of language depending on who we are talking to.
• Ask students to make a list of the different people (or types of people) they interact with regularly. For example, students probably interact with parents, siblings, grandparents, close friends, classmates, teachers, passengers on a bus or train, cafeteria staff, store clerks, and so forth. Encourage them to think about any sports, clubs, religious affiliations, and hobby groups such as cheerleading, basketball, ultimate Frisbee, or choir practice. Consider providing the class with your own examples. Encourage students to work in pairs or groups to generate their lists.
• Elicit students’ lists as a class. Explain that each of these groups makes up its own speech community (or discourse community), with its own set of expectations for communicating. For example, we ask for information from a store clerk or librarian differently from how we ask our close friends or parents for answers.
• Ask students to focus on two speech communities on their lists: one that they would consider informal and one that they consider relatively more formal. Students should think about how they talk or write to other members of each speech community. If possible, have students pull up emails, text messages, or other writing that they have received or shared among members of those speech communities to compare them. Encourage students to draw on the features from earlier in the session.  It may be helpful to draw their attention to specialized vocabulary, abbreviations, sentence style, sentence length, and so forth.
• As a class, elicit from students the speech communities they thought about and compared and what they discovered in their comparisons.  A very basic comparison is texting about an event to a friend versus writing about an event to a teacher. (Again, it might be helpful to be prepared with your own examples to get students started.)
• The point of this activity is to raise students’ awareness of how they change their language behavior depending on which speech community with which they are engaging.  Be sure that students understand that this is normal and expected, since different speakers and listeners have different expectations about what is appropriate or not.
• Point out to students that what is true for speech communities is also true for the contexts in which they write; that is, students need to consider the community, or audience, for whom they are writing in order to select the most appropriate vocabulary, sentence structure, and overall organization.
• Share with students the text you expect them to read for the next session, explaining that they need to read it carefully in preparation for writing a formal summary of it.

Session Two

(This session may need to be divided over two sessions, depending on how much time is spent on the two writing activities.)

• For this session, students should all have read the same text (or viewed the same film) for homework.
• Tell students that they are going to prepare a summary of the text to hand in. (Ultimately, they don’t have to hand it in, but it is helpful for them to think that this is the case for now.)  Have students work in groups to discuss and share the content that they plan to write about.
• Once students have reviewed the content in their groups, have them work individually to write a one-paragraph formal summary with the teacher as intended audience. (Note: while the content of the summary is important, for this task it is secondary to how the summary is expressed, the language students use to produce an assignment to hand in.)
• When students have finished writing their summaries, elicit a few for the whole class by having a few students read their summaries aloud. If students are using laptops, you can project one or two responses on a screen for the whole class to read as well as hear. Typically, students’ summaries will be written in relatively formal language, since they are writing for the teacher.
• After reading a few summaries as a class, tell students to imagine that a close friend from another class or school asks them what they are reading in class and what it is about. Have students write their responses in the form of a dialogue between themselves and their friends. While students are writing, select one or two strong responses from the previous task to discuss as a class later. If possible, plan to project or write the response(s) for all students to see on the screen or blackboard.
• Alternatively, students could write an email to a classmate who is absent. In their emails, they can explain what was covered in class in a way that includes a brief summary of the same text or film.
• When students have finished writing their dialogues, ask a few students to read their responses aloud to the class. Consider asking students to act out the dialogues. Be sure to include the dialogues that correspond with the one or two responses from the previous task that are on the screen or board.
• Have students compare the responses from the first task with the responses from the second task. Elicit all the features they notice and write them on the board. Some things that might be noticeable are the use of contractions, slang, specific vocabulary, personal pronouns (especially you ), discourse markers ( well, you know, like ). Ask students to analyze word choice, word length (number of syllables), and sentence length as well.
• Show students the YouTube clips  Formal vs. Informal Writing and  Formal vs Informal Writing: What’s the Difference and When to Use Them and discuss how the videos confirm and enhance what students know about formal and informal language use.
• Give students copies of the  Translating between Informal and Formal Styles handout. Ask students work in pairs or small groups to “translate” the sentences into a much more formal or informal style.  Consider turnin this step into a competition by challenging students to come up with the most formal or informal version and then voting on them as a class.
• If students regularly write journals for the course, ask students to re-write one of their journal entries into a more formal text for homework or for an in-class writing activity.
• Invite students to make their own presentations or podcasts comparing formal vs. informal writing styles.  Share with students  Podcasts: The Nuts and Bolts of Creating Podcasts and/or  PowerPoint Tool Tips to support students in this work.
• Ask students to use the  Venn Diagram interactive to compare formal and informal language features and note where the two forms overlap.

Student Assessment / Reflections

The tasks in this lesson plan do not have strictly correct or incorrect answers, but allow students to examine which language features are most likely present in informal or formal contexts. When completing the writing tasks, students are encouraged to be creative and even exaggerate in their use of certain features for effect.

Students compose dictionary entries for words and phrases from pop culture texts (e.g., television shows, movies, lyrics, YouTube videos), connecting their definitions to their personal use of the terms.

Students explore using electronic messaging and Internet abbreviations for specific purposes and examine the importance of using a more formal style of writing based on their audience.

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What Are The Five Types Of Speech Style Or Communicative Style?

TYPES OF SPEECH STYLE – In this topic, we will now discuss about the five different types of speech style or communicative style.

But first, let us know what is the meaning of a speech style or a communicative style

A speech style, according to Martin Joos (1976), a linguist and German professor, it refers to the form of language that the speaker utilized which is characterized by the level of formality.

Still according to Jooz, speech style is identified into five types: frozen, formal, consultative, casual, and intimate.

• Also known as fixed speech , it is the highest form of communicative style which is often used in respectful situations or formal ceremonies like Shakespearean plays, weddings, funerals, and more. It uses the complex grammatical sentence structure and vocabulary that are only known by experts in that field
• This type uses formal words and expressions and is mostly seen in writing rather than speaking. It also disallows the use of ellipsis, contractions, and qualifying modal adverbials.
• The third level of language . It is basically unplanned speech since the speaker uses the participation and feedback of the listener. The speaker will supply background information, while again, the listener participates continuously
• Also known as informal style, it is usually used between, friends, or even insiders who have things to share. In this type, there is a free and easy participation of both speaker and listener.
• The last type is used in talks between two very close individuals. It is described by an economy of words, with a high chance of nonverbal communication. Like casual, there is also a free and easy participation of both speaker and listener.

READ ALSO – EFFECTIVE STUDY HABITS – Strategies In Studying For Students

5 thoughts on “What Are The Five Types Of Speech Style Or Communicative Style?”

i have got idea and knwoledge on how to answer the question about speech style thanks for those whoes make this notes

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ORAL COMMUNICATION IN CONTEXT

Senior high school, types of speech styles.

• FROZEN STYLE

Used generally in very formal setting. Most formal communicative style for respectful situation Does not require any feedback from the audience Usually uses long sentences with good grammar and vocabulary The use of language is fixed and relatively static

Examples: national pledge, anthem, school creeds, marriage ceremonies, speech for a state ceremony

• FORMAL STYLE

Used in speaking to medium to large groups May also be used in single hearers- strangers, older persons, professional Speaker must frame whole sentences ahead before they are delivered Avoids using slang terminologies language is comparatively rigid and has a set, agreed upon vocabulary that is well documented; is often of a standard variety.

Examples: meetings, speeches, school lessons, court, a corporate meeting, at a swearing in ceremony, in an interview or in a classroom

Examples: regular conversation at schools, companies, group discussion, teacher-student, doctor-patient, expert-apprentice

casual conversations with friends, family members, chats, phone calls and messages

5. INTIMATE STYLE

Completely private language used within family of very close friends or group Uses personal language codes Grammar is unnecessary Does not need complete language Certain terms of endearment, slangs or expressions whose meaning is shared with a small subset of persons to person

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