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Engineering Presentation templates

Download free engineering powerpoint templates and google slides themes with awesome slide designs to catch your audience's attention..

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10 Presentation Tips for Engineers to Succeed in Presenting their Projects

Engineers prepare presentations for various purposes on changing occasions, whether for an exhibition, internal meeting, or customers. Preparing an engaging and compelling slide deck is not child’s play. It demands expertise, sweat, and considerable time to prepare. That is why it is necessary to prepare captivating and persuasive PowerPoint presentations for your projects. In this article, you will learn about the mistakes that engineers usually commit while presenting, and some actionable tips to make your next presentation a complete success.

Repeated mistakes during presentations

While delivering short or long presentations, one of the common mistakes that engineers usually make is making the slides too text-heavy. Regardless of the technicality of the topic of the presentation, its slides must serve the purpose of visual aid only. It should facilitate the presenter in delivering his speech in a way that makes it easier for him to deliver his message to the desired audience. Otherwise, lengthy and text-heavy presentations will eventually lose the listeners’ interest and you will not achieve your purpose effectively.

Another mistake that is commonly seen in presentations is the usage of unprofessional and small fonts which makes it very hard to read for the audience. The absence of a storytelling approach is also a repeated mistake by engineers while delivering their offers, ideas, and thoughts on their desired topics. To avoid these mistakes and possibly more, look at the 10 below-mentioned presentation tips for engineers to succeed in their projects.

10 Actionable Presentation Tips for Engineers to Succeed in their Projects    

You can follow these 10 tips to succeed in your next PowerPoint Presentation related to any engineering project.

1. Make Slides that Contain Less Written Content

Try using visually appealing slides, with metaphors and graphics. Use text in simple bullet points and short lines only. As an engineer, you must have much to explain, but listeners usually get bored with the lengthy and complex text containing slides. Use simple and precise language while writing your text so that when a listener wishes to read the slide himself, he gets the point easily. 

2. Use Slides as a Visual Aid Only

Your slides work as kind of short notes that you keep with you to get along during your speech or presentation. Don’t start narrating each and everything that is written on a slide. This will make the audience think that you may not have a sound grasp of the discussed topic.

Instead of doing this, try explaining bullets from your slides. If a slide contains a statistical infographic about any operational data, try explaining that infographic in detail to the listeners in easy language. For example, if you need to present the project Strengths, Weaknesses, Threats and Opportunities of your engineering project, you can use a visual SWOT slide to show this information. This will make your authority on the stage strong and your audience will also remain engaged throughout your speech.

3. Use Slide Master to Define the Presentation Layout

In PowerPoint, the Slide Master tool allows you to define and use all general slide characteristics like color, slide layout, font size, name, date, logo, etc., simultaneously. One of the striking features of Slide Master is that you can incorporate universal changes into your existing and future slides by altering the features in the tool.

4. Leverage an Eye-Catching Template for Your Slides

Your slides’ background is not always meant to be white. You can alter the color, and texture of slides per your requirements. Do you want to dive into the ocean of thousands of professionally crafted premade templates? You can use an engineering PowerPoint template to build up your presentation from a ready-made design or download other project management templates and engineering projects.

5. Use the Right Fonts in your Slides

Try using a clear-looking font format like Sans Serif font, Segoe UI, Open Sans or Arial as compared to fonts like Times New Roman. If the size of the presentation room is too big, this means that the distance between the presenter and listeners will also be greater. That is why it is recommended to use font sizes up to 24 or even 32 points for better visibility and clarity, especially when presenting in an auditorium but also when presenting online (when sometimes participants log in from their mobile devices with smaller screen sizes). Pay heed to the contrast of the text color and background color of your PowerPoint presentation. For example, if the text color is purple and the slide’s background is black, it will be hard for the listeners to read the text from the slide.

6. Incorporate Infographics, Pictures, and Other Visual Elements into Slides

It is a known fact that pictures are more engaging than contextual content. Use pictures wherever necessary to illustrate your complex engineering arguments and solution.

If you are trying to show a trend or rate of one quantity compared to another, try using graphs and data visualizations. Graphs are an exceptional tool to facilitate the listeners to reach a quick conclusion. You can also use tables, charts, infographics, and video presentations depending on your needs and requirements. Animating 3D Models is also a great way to captive the audience attention. See, for example, the 3D motor model being rotated below>

7. Use Storytelling Approach

If you want your message to be properly delivered to an audience, you must resonate with your listeners’ minds. For this purpose, you need to engage your audience with a storytelling approach through which you can share your engineering arguments, ideas, and concepts through personal experiences and stories that are more relatable to the listeners. Stories create excitement, and suspense and ultimately develop an interest in the listeners. This simple technique can easily win a crowd and achieve your purpose.

8. Control your Body Language During Presentations 

Presentations are about more than just verbal communication. Here, non-verbal communication also matters a lot. Your body can also convey a strong message to the listeners if you know how to properly use your posture and gesture. Use facial expressions like smiling to engage your audience and make them comfortable with you. It would help if you stood upright while presenting as this shows you are confident. You do not need to be tense during your presentation otherwise you may start mumbling while speaking on the stage. Giving short pauses during your presentation is also a good thing; by doing this, you may give your audience some time to think about the ideas just discussed.

9. Maintain Eye Contact with Your Audience

Try maintaining eye contact while delivering your engineering presentation. It will help you engage and keep listeners attentive and responsive to your arguments, concepts, and ideas. Don’t stare at someone for too long as it can make him/her nervous. Look at a person for a while and then move your face toward another person. Start repeating this process on random listeners and try to cover the entire crowd. 

10. Rehearse your Presentation 

Practice makes a man perfect. Try making your engineering presentation a top-notch one by practicing it in front of a mirror, your friends, family members, and colleagues. This way, you will get valuable feedback about certain weak areas and loopholes in your presentation delivery method. With the passage of time, you will improve and be able to stand on the stage confidently, share your thoughts and arguments effectively and influence your listeners successfully.

Final Words

Engineers keep preparing presentations for clients, exhibitions, internal meetings, or other purposes regularly. Preparing effective and engaging presentations is a tough task, and one may need proper guidance regarding preparing and delivering persuasive engineering presentations. By avoiding the aforementioned mistakes while developing a presentation, an engineer can easily make his slides worth noticing. Moreover, tips like making your slides less context-heavy, using slides as a visual aid only, using slide master, and incorporating tempting Free PowerPoint Templates , including graphs, charts, infographics, and more, can also make an engineer achieve success in his/her project. Additional tips like incorporating storytelling approaches into slides, maintaining eye contact with the audience, controlling your body language, and rehearsing your presentation consistently can also help you outshine your competitors. 

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Home Blog Business How To Create a Project Presentation: A Guide for Impactful Content

How To Create a Project Presentation: A Guide for Impactful Content

Corporate, academic, and business meetings share one common factor: successfully delivering project presentations. This is one skill professionals should harness in terms of articulating ideas, presenting plans, and sharing outcomes through an effective project presentation.

In this fast-paced reality where new tools and frameworks make us question the human factor value, we believe there’s much to be said about how working towards building presentation skills can make a difference, especially for making a project stand out from the crowd and have a lasting impact on stakeholders. We can no longer talk about simply disclosing information, the manner in which the narrative is built, how data is introduced, and several other factors that speak of your expertise in the subject.

This article will explore the art of project presentation, giving insights to presenters to deliver a memorable project plan presentation. Whether you are new to this experience or a seasoned presenter, this article promises to give you valuable information on how to build and present a project presentation that resonates with your target audience and will convert into your expected results for the project. Let’s get started.

Table of Contents

• Who is the audience of a project presentation?

Executive Summary

Project overview, the project process model, the project scope, the project resources, the project roadmap, the project activities plan, the project risks, quality control, project execution and monitoring.

• The Project Team

What Is a Project Presentation?

A project presentation is a business activity that brings together stakeholders and team members to oversee a project from execution to completion. During a project presentation, one or two people present a document or slide deck with an overview of all the project’s details.

During a project presentation, the project manager highlights key data about the project initiation and planning activities, like the project scope, requirements gathering, a deliverable list, timelines, and milestones.

The first instance of a project presentation is right before the execution of the project itself. Then, during the project process life cycle, you present it again with timely updates and news about the progress.

Who is the audience of a project presentation? 

A project-related audience is made up of stakeholders – all individuals and entities that affect or are affected by the project’s existence.

Discuss the project presentation with team members that’ll work on the project so they know what’s at stake and what’s expected of them. They’ll need information like requirements, the roadmap, the work breakdown structure, and deliverables.

Stakeholders

Present your project to the stakeholders that can authorize resources and expenditures. Show them how the project will offer the solutions they want under the conditions they impose in a set amount of time. 

Stakeholders want to know details like project scope, budget breakdowns, timing calculations, risk assessments, and how you plan to confront these risks and be ready for changes. 

The Structure of a Project Presentation

Project presentations follow a standard structure covering all critical elements. Follow this guideline to ensure that you cover everything with the slides, the speech, and the discussion.

In the next section, we describe a project presentation structure you can build with SlideModel templates or working with our AI PowerPoint generator . As you will see, most sections in the structure are summaries or overviews of project management practices completed during initiation and planning. 

At the start of your presentation, add an executive summary slide . This section is meant to welcome the viewer to the presentation and give an idea of what’s to come. To differentiate your executive summary from the project overview that comes right after it, use the opportunity to place the project into context. 

In an executive summary , show how this particular project fits into the overall strategy for the company or the section it belongs to. If, for example, your project is about TikTok Marketing, offer information as to how it fits in the overall marketing strategy.

Continue the presentation with a project overview to show the audience what to expect. This section covers one slide or a combination of slides depending on the layout. The project overview slide serves as the introduction to a project presentation and what’s inside.

Include these items:

• An Introduction with a brief background about the project. 
• A short explanation of the project’s objectives and completion goals.
• A quick overview of the timeline with start and end dates.

The project life cycle is the series of phases that a project goes through from its inception to its completion. The project process model is the group of knowledge areas, processes, and their relationships that will guide the activities along the project lifecycle. The next slide should display the chosen project process model and explain how it’ll be carried out along the different lifecycle phases. Project process models examples include Waterfall, Scrum, and V Model for software development, and Business Process Modeling Notation (BPMN) and Swimlane for general business-related projects.

Process models are important for the team to understand execution processes. Stakeholders need to see the process model to understand the systematic process of activities and how long they will take. 

Use one slide for the model, show only high-level components, and offer details during the presentation if the audience asks for them.

The scope is a crucial element of any project and needs its own section in the presentation. The scoping process begins with requirements gathering and includes the creation of a work breakdown structure , an analysis of what’s in and out of scope, plus validation and scope management plans. 

One or two slides are enough to highlight key scope details in a dashboard-style layout mirroring the information on your project scope statement. Preferably, place the scope slides towards the start of the project presentation close to the process model and project resources.

Every project needs resources, and that assessment must be included in the project presentation as well. In a general sense, all resources are what make up the overall budget for the project. In turn, you’ll need to show a budget breakdown that shows high-level resources.

Like many aspects of a project presentation, what you include depends on the industry you’re working for. Construction projects use constructors, materials, machinery, etc. Software projects use programmers, designers, software licenses, computers, etc.

Time is the main resource of any project. During project planning, the project management team estimates the required effort needed to complete the defined scope. Using the Project Process Model, Scope, and Resources, a plan is built. Present a roadmap to highlight the expected time for project completion and where each milestone falls along that line.

Roadmaps can be constructed with an infinite variety of visual layouts, from highly creative and illustrative to structured formats resembling spreadsheets and tables with color-coded roadmaps across the cells. Use one slide to show the roadmap highlighting time estimates, constraints, and projections. For updated project presentations, mark where the project is on the roadmap at that particular moment in time.

Every phase of the roadmap is broken down into action plans . Action plans list activities, their duration, allocated resources (human, material, and financial), and the relationship between activities.

Present your project activities plan with a Gantt Chart and a Costs Report. The Gantt Chart will show the activities to execute, how long they will take, and who (person or team) will be responsible for them. The costs reports will show how much the execution of activities will cost.

During the presentation, you’ll spend the most time on this section, as this is when and where your entire plan is outlined. To show more detail than the roadmap overview, use a few slides to show specific sections of the main Gantt chart and show key activities per phase or milestone.

All projects present risks, and to control them, they must be identified, assessed, evaluated, and mitigated . Visualize your risk assessment with a risk matrix and include it in the project presentation. 

Use this slide to explain to stakeholders how you plan to mitigate the identified risks. Share with team members what’s expected of them in order to keep the risks under control. Risk management is a critical component of project management and something stakeholders will always be looking at.

Controlling the quality of project deliverables is critical for positive project outcomes and continued success with the deliverable. This process is called quality control or quality assurance.

The project process model includes which quality control techniques the team will use and when. Some quality assurance (QA) techniques include statistical process control (SPC), Six Sigma, ISO 9000, and Total Quality Management (TQM). Use one slide to visualize the process and your plan to execute it.

Once the project starts, the project plan is a living entity and evolves over time. This section will need to be regularly updated with progress reports, performance KPIs, and status updates.

Across these slides, explain how activities will be monitored and deliverable outcomes measured. Show exactly how you will determine if the project is on course or has deviations. Visualize all execution activities with a Gantt chart to show the current progress. Use big numbers and data points to highlight performance metrics. Use a comparison slide to visualize the completeness percentage vs. planned progress and budget consumption vs. planned budget.

Explain all monitoring activities for the execution phase using a calendar or schedule that shows on what days activities will take place and who is involved.

The Project Team 

When presenting a project, include a stakeholder map to describe the management team, the sponsors, the main stakeholders, and the implementation team or teams. Depending on the size of the project, this will be an org chart or multiple org charts across a few slides.

Why is it important to present the project team to the stakeholders and vice versa? So that everyone involved knows the other parties and their responsibilities.

Another use for the team slide or slides is to present the next person who will speak during the project presentation. This gives the audience some background on that person’s role in the project.

Case Study – Project Presentation Example

Using the structure we present above, we outlined a case study of a realistic project and how the project manager puts together the project presentation using SlideModel templates. The project presentation example is based on a complex project of building a bridge (Cline Avenue Bridge). For the educational purpose of this article, we are not delivering all the elements of the project presentation, as it is out of scope. Still, we illustrate the more representative slides of each section, show how to prepare a PowerPoint Presentation for a project and how simple it is to adapt the templates to the content that needs to be presented. As a disclaimer, all information we present is an adaptation and reinterpretation of the real project, modified by SlideModel to fit the use case learning goals. This information and presentation should not be considered a source of information related to the Cline Avenue Bridge Project.

In this slide, the presenter summarises the project highlights in a project charter style. The Project Manager can extend this introduction all over the project lifecycle, and the speech can jump from different knowledge areas without the need to change slides or get deeper into details. Specifically, in the Cline Bridge Project, the objective is narrated, the location is just mentioned and linked to a map for further details, and a set of important facts are presented (Building Information Modelling Process, Budget, Duration, Sponsor, and Constructor). Key Highlights of the final deliverable are listed (Segmental Bridge, Material Concrete, 1.7 miles of length and 46 feet of width)

Process Model

The Process Model slide illustrates the framework for the project lifecycle, processes, planning, and execution. In this slide, the Project Manager will describe the model and how it is tailored to the specifics of the project. In this case, for the development and construction of the Cline Bridge, the builder has defined the use of BIM (Building Information Modelling) as the process model. During this slide, the presenter can describe the lifecycle phases (Design, Production, Construction, Operation, and Planning) and drill down one level over the knowledge practices involved. For example, the initial stage consists of “Design”, which has two main knowledge areas, Conceptual Design, and Detailed Design. The project manager is able to explain this definition without the need to outline detailed processes and activities within them.

The Scope section of the presentation generally involves several slides, as the content layout is a list of “requirements.” Based on this fact, a table layout is suggested to make good use of space. It is important to avoid abusing the “list” and present the group of requirements rather than specific requirements. Otherwise, the project manager ends up transcribing the requirements document.

In this project presentation example, we present 10 groups of requirements traversing different stages of the project lifecycle. 

• Design Standards: Bridge design must comply with local, national, and international design standards, including relevant engineering and safety codes
• Load Capacity: The bridge must be designed to safely carry a specific maximum load, which would include the weight of the bridge itself, traffic, pedestrians, wind, and other factors.
• Seismic Design: The design must account for seismic loads. 
• Aesthetic Design: The bridge must be designed to meet certain aesthetic criteria aligned with the artists and architects.
• Accessibility and Use Requirements: Requirements for pedestrian walkways, bike lanes, vehicle lanes, load restrictions for vehicles, clearance heights for boats if over a waterway, etc.
• Regulatory Approvals: The project must secure all necessary permits and approvals from relevant local and national regulatory bodies.
• Environmental Impact: The project must take steps to minimize its environmental impact during construction and the operation of the bridge, including implementing erosion and sediment controls.
• Materials Simulation: Materials should comply with regulations and usage expectations for current and future expected requirements.
• Site Preparation: The project must include preparation of the construction site, including any necessary land clearing or grading.
• Foundations Construction: Foundations will need to support materials weight and traffic expected for the next 30 years.
• Site Acquisition: Acquire site and terrain for building and logistics.

Building a bridge involves a high level of resource usage. In an executive meeting of a project presentation, the recommendation is to structure this section as a Financial table with only one level of detail. Further details are delegated to specific resources and cost analysis presentations.

The resources list presented is:

• Professional Services
• Construction Labour
• Quality Assurance
• Contingency
• Waste Disposal and Cleanup
• Subcontractors

In order to break the style of table after table during the project presentation, we suggest using visual elements as icons and colors metaphorically related to each of the elements listed.

Project Roadmap

As explained earlier in the article, the project roadmap serves to offer a comprehensive overview of the significant milestones that will happen over the course of time. Given the magnitude of a bridge construction project and its prolonged duration, it is advisable, particularly for such extensive endeavours, to present a roadmap that aligns milestones with corresponding lifecycle phases in a discernible manner. This approach enables the audience to mentally envision the sequential progression of the construction process.

Aligned with previous slides, in the example we created a roadmap with the following high level milestones, and sub componentes:

• Project Budgeting and Financing
• Land Purchase & Renting
• Conceptual Design
• Detailed Design
• Access Routes
• Waste Disposal
• Simulations
• Materials Tests
• Seismic Tests
• Fabrication
• Preparation of Modular Pieces
• Build and Assembly
• Test under Acceptance Criteria
• Stress Test
• Operation and Maintenance

As you can see, the Project Manager decided over a sequential roadmap, presented with little detail in timings, with start and end dates to picture dimension over the diagram.

Action Plan

In the bridge construction project of the example, there will be plenty of activity plans. All along the project several of these slides will be created and updated. The most suitable option for presentation tasks, durations, precedence relationship and resource allocation is the Gantt Chart Template. We present the first Quarter of the project, over the Conceptual Design Activities. 

As displayed in the PowerPoint Slide , the subtitle clarifies the number of slides that will be used for this purpose.

The activities presented are:

• Site Analysis
• Feasibility Analysis
• Design Concepts
• BIM Model Creation
• Model Revision
• Environmental Impact
• Present Design

Project Risks

Risk management is an iterative process all over the project life cycle. When presenting your projects, the risks will vary depending on the progress over the roadmap. For this specific example we decided to present the risks being discussed during the Ideation stage, where the developer is exchanging risks with contractors and the company that will build the bridge.

Our suggested layout for this kind of information is a simple table, where the risks are clearly readable and visible, while the description is a hint for discussion rather than an in depth explanation.

It is very important to classify the presented risks, at least with two dimensions; “Impact” and “Probability”. This will generate quality conversations around them. 

Outlined Risks during the Initiation Phase:

• Design Errors
• Construction Delays
• Budget Overruns
• Regulatory Changes
• Site Conditions
• Equipment Failures
• Health and Safety Incidents

As the reader can spot, the risks outlined, are very high level, and each of them will trigger specific Risk Analysis Reports.

The quality control section of the project presentation may vary depending on the quality process adopted. For large scale companies with a uniform portfolio of projects , it is common to see a continuous improvement quality model, which iteratively builds quality over the different projects (for example software companies) For construction companies like the example, the situation is not different, and the quality control model is aligned with the specific building process model. In this specific case, the project manager is presenting the quality control process to be applied over the BIM model and the Quality Control process to be followed for the physical construction of the bridge:

Execution and Monitoring

During the project, several status meetings will be carried out. During the project presentation the manager can establish the pattern to be used along the project.

For this example, we set a basic progress dashboard where the project manager can present : 

• The current timeline
• Top 5 issues
• Current Burndown
• Top 5 risks.

The art of project presentation goes beyond listing data in random slides. A project presentation is a powerful tool to align stakeholders and foster an environment of trust and collaboration over factual information.

With a structured approach, all members involved in the project design and execution can understand the direction that’s being taken and the importance behind certain decisions. We hope these insights can turn your project into a powerful presentation that inspires and deliver results.

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Project Management, Project Planning Filed under Business

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Technical Presentation

Structure diagram, criteria for success.

• The presentation starts with the motivating problem for the research and why it’s being presented.
• Every slide shows something relevant to the motivating problem.
• Every slide shows no more information than necessary to convey the message.
• Slide titles stand on their own; other text supports the visuals.
• The audience takes away the presenter’s desired message .

Identify Your Message and Purpose

Identify your message and goals as a presenter and use them to organize your presentation. Your message is what you wish to convey to the audience, and is your primary goal. Other goals could include eliciting feedback, receiving a job offer, etc. Use your goals to structure your presentation, making it easier for the audience to follow your logic and identify important points that support your goals.

For example, if your goal is to communicate a new scientific result, focus on the results and broader implications rather than your methodology. Specific methods should take a back seat (e.g. “I measured key material properties,” rather than “I found the thermal decomposition temperature and profile”). Spend more time focusing on what the result means, and how it can be used.

Alternatively, if your goal is to elicit feedback from colleagues on an experimental apparatus, focus more on the experimental methods. Compare the advantages and disadvantages to alternatives. Explain your assumptions, base models and why your proposed experimental design will give more useful results than other designs would.

In less formal settings such as lab meetings, you can explicitly tell your audience what you’re looking for (e.g., “I’d appreciate feedback on my experimental methods”).

Analyze Your Audience

Understanding your audience is of paramount importance for a successful presentation. Highlight how your goals overlap with what audience cares about, so they receive your message. A well-designed presentation will steer the audience’s attention such that you can lead them to the exact point that you want them to take away.

Different audiences have different goals for attending a presentation, and therefore pay attention to different things. For example, at the same talk, an engineer may be interested in using your result to solve their problem, a scientist in the broader scientific advance, a venture capitalist in its impact as a novel product, and clinician about how your device could improve their patients’ care. The introduction of your presentation should speak to the range of backgrounds and experiences in your audience.

That being said, often an audience consists of people with similar backgrounds and interests. Therefore, identify whether jargon is appropriate for an audience, and to what extent. Consider whether other methods, such as images or analogies, are more appropriate to convey concepts that would otherwise rely on jargon.

Plan Out the Presentation

Presentations are constrained by the fact that they progress linearly in time, unlike a written piece of communication, where the reader may jump forwards and backwards to get at the information they seek. Outline the content of the entire presentation first, then begin to design the slides, rather than jumping straight into them.

Lay out the order in which the content needs to be presented to achieve your goals, such that your message flows from point to point, topic to topic. This order may be very different from the structure of the journal paper you’ve already written.

Start by motivating your work with a problem that everyone cares about. Then develop your message step by step, from the background to the final message, so the logic flows clearly.

In many cases (depending on the audience), it might be most appropriate to reveal your conclusions up-front, so that the audience can tie everything else in the presentation back to supporting those conclusions. For instance, technology-focused program managers or engineering sponsors are likely most interested in your results, which will determine whether they are interested enough to pay attention to your process and justification. By contrast, certain scientific communities appreciate being taken through your scientific process to develop their own conclusions before you present yours.

Because the audience cannot immediately see a presentation’s structure like they can with a paper, it is often a good idea to provide a high-level roadmap of the presentation early on. At key points throughout the presentation, remind them of where they are on the roadmap.

Connect Your Work Back to the Broader Motivation

At the beginning of your talk, develop the broader context for your work and lay out the motivating questions you aim to answer. The audience should understand how your answers have an impact on the broader context, and why a solution was not immediately possible without your work.

At the next level down, when showing data and results, make sure it’s clear what they contribute to answering the motivating questions.

Anticipate Questions

If your audience is following along with your presentation, they’ll likely have questions about why you made certain decisions or didn’t make others. Sometimes, the questions could arise from what you’ve said and presented. Other times, they’ll arise from a listener’s knowledge of the field and the problem that you’re working on.

While you design your presentation, think about what kinds of questions may come up, and identify how you will address them. For less formal talks, you can anticipate interruptions to discuss these questions, whereas for more formal talks you should make sure that none of the questions are so big that they’ll preoccupy your listeners. For big questions, decide if you’ll explicitly address them in your talk. For smaller ones, consider adding back-up slides that address the issue.

Remember – while you know all of the information that is coming up in your talk, the audience probably does not. If they develop a question that doesn’t get addressed clearly, they could get distracted from the rest of the points you make.

You can use questions to create strong transitions: “seed” the listener’s thought process with the questions you’re about to answer in an upcoming slide. If a listener develops a question, and then you answer it immediately after, your message will stick much better!

Each Slide Should Convey a Single Point

Keep your message streamlined—make a single point per slide. This gives you control over the pace and logic of the talk and keeps everyone in the audience on the same page. Do not be afraid of white space—it focuses your audience’s attention.

The slide title should identify where you are on your roadmap and what topic the question the slide is answering. In other words, the audience should know exactly where in the presentation and what the slide answers just from the slide title.

Strong Titles Tell a Message

Strong titles highlight where on the roadmap you are, and hint at what question the slide is answering. Weak titles tend to be vague nouns that could be used across many slides or presentations. A rule of thumb is your title should be a clear, single-line phrase illustrating the importance of the slide.

Note that different mechanical engineering fields have different preferences for titles that are phrases versus full sentences. In general, design, system, or product-focused presentations tend to have short titles that only highlight what the speaker is saying, allowing audiences to focus more on the body of the slide, which is usually a figure. In other fields, a strong title might instead be a full sentence that states a message.

Emphasize Visuals

When a new slide is presented, most people will shift their attention from what you’re saying to the slide. People can often interpret figures and listen, but not read text and listen simultaneously. The more words on the slide, the less control you have over your audience’s attention. If you are reading words off the slide, you’ve lost the audience’s attention completely—they’ll just read the slide too.

Use brief statements and keywords to highlight and support the slide’s individual point. Slides are a visual medium, so use them for figures, equations, and as few words as possible to convey the meaning of the slide.

If you have a block of text on your slide, ask yourself what the takeaway message is, and what is the necessary supporting material (data, analysis). Then, identify how text can be reduced to still support your point clearly. Consider…

• Replacing text with figures, tables, or lists.
• Eliminating all but key words and phrases, and speaking the bulk of the text instead.
• Breaking up the slide into multiple slides with more visuals.

Replace blocks of text with easy-to-read pictures, tables or diagrams.

Left: The original slide provides specific information as text, but makes it easy for both speaker and audience to read directly off the slide, often leading to a distracted audience.

Right: The improved slide conveys the same information with a simple graphic and keywords, conveying the chronology more clearly, and allowing the reader to speak the same information without reading off the slide.

Simplify Figures

The purpose of a figure is to convey a message visually, whether it be supporting evidence or a main point. Your audience usually gives you the benefit of the doubt and assumes that whatever you show in the figure is important for them to understand. If you show too much detail, your audience will get distracted from the important point you want them to gather.

An effective presentation figure is often not one made for a paper. Unlike you scrutinizing your own data or reading an academic paper, your audience doesn’t have a long time to pore over the figure. To maximize its effectiveness, ask yourself what minimum things need to be shown for the figure to make its point. Remove anything that doesn’t illuminate the point to avoid distraction. Simplify data labels, and add emphasis to key parts using colors, arrows, or labels.

Additionally, presentations offer different opportunities than papers do for presenting data. You can use transitions on your slides to sequentially introduce new pieces of information to your slide, such as adding data to a plot, highlighting different parts of an experiment (or equation), or introducing text concepts as bullets.

Simplify data, simplify labels for emphasis.

Top: Academic referees and peers would prefer to see the complete theoretical model and experimental data (top), so they can interpret it for themselves. In addition, in papers, space is limited, while time to digest is not.

Bottom: But in a presentation, simplifying the data makes it easy to focus on the feature of interests for the presentation, or even at that moment (different regions may be highlighted from slide to slide). Slides provide plenty of space, while time is at a premium. [Adapted from Wind-Willassen et al., Phys. Fluids 25, 082002 (2013); doi:10.1063/1.4817612]

Introduce Your Data

Make sure your audience will be able to understand your data before you show it. They should know what the axes will be, what points in the plot generally represents, and what pattern or signal they’re looking for. If you’re showing a figure common to a specific audience, you may not need to explain as much. But if you show the data before the audience knows how to read it, they’ll stop listening to you, and instead scrutinize the figure, hoping that a knitted brow will help them understand.

If you are worried your audience won’t understand your data, one approach is to show sketches of what the data would should like if your hypothesis were true or false. Then show your real data.

For an audience unfamiliar with cyclic battery testing as a way to measure corrosion, first show a slide explaining how the electrical signal would appear without corrosion ( top ) before showing the slide with the actual data ( bottom ). Use parallel design across the explanation and data slides. This way, the audience is introduced to the logic of the experiments and how to draw conclusions from the data, making them more likely to follow and agree with the point made on the second slide. [Adapted from AAE2]

Be Critical of Visual and Textual Jargon

If there are discipline-accepted symbols, for example in fluid or electrical schematics, using them is an effective tool to simplify your visual for people in your field. However, if these may be unknown to a significant portion of your audience, be sure to add a descriptive keyword, label or legend.

Use simple, consistent visual design

A clean set of slides will minimize visual noise, focus the audience’s attention and improve the continuity between what you’re showing and telling. The graphical design is also important for setting the tone and professionalism of the presentation.

• Are colors related to each other? Do some carry intrinsic meaning (e.g. blue = cold, water, red = hot)?
• Are you using colors that are well-represented when projected?
• Are your color choices appropriate for colorblind members of the audience? Can you textures or line/point styles to differentiate data instead?
• Spread out elements on a slide to use space effectively—don’t be afraid of white space! By limiting the amount of information on a slide, you can control what your audience will focus on at each moment in time.
• Use your software’s alignment and centering features.
• When items are grouped as a list, make sure they actually belong under a helpful unifying theme.
• Make sure all text and figures are legible to the back of the room.

Resources and Annotated Examples

Annotated example 1.

This is a technical presentation given by MechE graduate students for a system design class. 13 MB

Annotated Example 2

This presentation was given by a MechE PhD student during interviews for postdoc positions. 1 MB

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Engineering Presentation Templates

Enhance your engineering presentations with our modern powerpoint templates and google slides themes our user-friendly designs offer captivating hd visuals with seamless editing features. choose from various engineering themes and professional layouts. designed for engineers, architects, and students to present the portfolio or projects..

• Project Proposals: Engineers are full of great ideas, from building giant bridges to making new apps. To get others excited about these plans, they need a cool slide show. That's where great-looking presentations come in. They help show off these fantastic ideas and make people want to support them!
• Project Updates: Big projects take many steps to finish. Using clear slides, engineers can show everyone where they are in the process and what’s coming up. It's like a storybook of their project, and everyone loves a good story!
• Technical Documentation: Engineering is filled with tricky topics. With the right visuals and slides, these hard topics become easy for anyone to understand!
• Knowledge Transfer: Engineers often share their knowledge in training sessions and workshops. By using clear slides, they make sure everyone learns in the best way possible.
• Professionally Designed for Engineers: Our engineering slide template collection is curated for the unique requirements of engineers. From construction themes for civil engineers to electronic backgrounds for electrical experts, there's something for everyone.
• Turning Boring Data into Cool Visuals: Numbers and data aren't always fun to look at. But our slides, turn the data into creative visuals that everyone can enjoy and understand.
• Templates for All Engineering Types: Whether you’re preparing a petroleum engineering business plan, a software engineering project proposal, or a mechanical engineering technical report, our slide decks are diversified to cater to every niche.
• Change It Up Your Way: Slide Egg's templates are easy to customize; you can shape them however you like. That means every engineer can make their presentation look and feel just right.
• Minimalist Designs: These slides are designed to be easy on the eyes. They’re simple and clear, and make sure your big ideas get all the attention they deserve.
• Covering All Topics: From architects dreaming up skyscrapers to experts working on super-fast computers, Slide Egg's slides touch on every engineering topic you can think of.

To sum it up, being an engineer isn’t just about having great ideas; it’s about sharing them in the best way possible. And when it comes to presenting, Slide Egg’s engineering Google Slides themes and PowerPoint templates  are your best mates. With them, your ideas won’t just be shared; they’ll be loved and remembered!

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What are engineering presentation templates.

Engineering Presentation Templates are capable of helping you to explain the principles and concepts of engineering. There are many aspects of engineering. Civil engineering, software engineering, and telecommunications engineering are a few. All these aspects of engineering are based on complex theories. It is always challenging to explain these complex engineering principles to another person. This is where these engineering PowerPoint templates will assist you.

Where can we use these Engineering Slides?

You can use an Engineering Slide when you want to share details related to engineering with someone, like in engineering colleges, construction sites, conferences, meetings, symposiums, and more.

How can I make Engineering PPT Slides in a presentation?

You can use ready-made slides available on the internet to make engineering presentations instantly. Our how-to tutorials can guide you step by step if you are trying to make a PPT from scratch.

Who can use Engineering Presentation Templates?

Engineers, engineering students, professors, and architects can use these Engineering Presentation Templates.

Why do we need Engineering Presentation Slides?

Engineering is a complex subject. We often come across situations where we get confused when teaching engineering. This can be challenging. If you want to overcome these challenges, consider using Engineering Presentation Slides. It is an excellent way to share engineering principles with carefully made designs.

Where can I find Engineering Presentation Templates for free?

There are countless ready-made templates available online to choose from. You can also explore Slide Egg to find 100+ Engineering Presentation Templates with professional looks and feels.

This website is sponsored by the Leonhard Center   for the Enhancement of Engineering Education at Penn State.

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Common Communication Problems

All the 1-1/2 hour presentations I attended were in “PowerPoint” format…you know, click on the button, the slide changes, the presenter talks about the slide, he or she clicks again and…well, you get it. They all had solid technical content and a high level of applicability to my job. Four out of those five, however, had fair to poor presentations. The slides were either not engaging, way too busy (also known as chartjunk ), illegible (because the fonts were so small) or served simply as the presenter’s script. Couple that with a dimly lit room and inadequate ventilation (we WERE in a hotel, after all) and you can imagine what ensues.

Pervasive Communication Problem

I’ve had the same feeling every year I attended this particular conference over the last 5 years, and I can remember only a handful of effective presentations at national conferences over the years. Now I’m no presentation guru, but neither am I a sommelier — yet I know when a wine tastes good, and I know when a presentation misses the mark. If, as an industry, we are going to advance building performance, energy efficiency and sustainability, we need to communicate more effectively with each other — as well as non-technical audiences.

12 Presentation Tips for an Engineer from an Engineer

• DON’T - READ YOUR SLIDES! Oh, sorry, did I yell that? Well, I meant to. I read aloud to my 4 year old because he can’t do it himself yet; I can. Use your slides as talking points, perhaps to compare a few things with a graph, or to highlight the main points you want to cover.
• DO – Prepare notes from which to speak that only exist in your hand. This will let you look away from the slide and engage with your audience.
• DON’T – Put up a slide that’s simply a white background and black text. C’mon folks, Power Point has dozens of canned templates that, if nothing else, add a splash of color or some texture. Additional time = 2 minutes. If that’s a little too much to do, use some other font than Times New Roman and make the text a different color. Something…anything!
• DO – Use photos or sketches to describe your talking points. We all like picture books whether we want to admit it or not…same thing applies to presentations. Photos are great ‘cause they’re real. Every presentation I’ve attended that uses photos always seems to keep the audience’s attention.
• DO – Use graphs. All the folks at this conference have the technical aptitude to understand a graph. Graphs are a simple way to compare A to B to C and they can add a splash of color.
• DON’T – Use graphs that have so many data points and compare so many things that looking at them starts to make me say “whoa man, what’d they put in that lunch buffet?”.
• DO – Use graphs to illustrate a point by summarizing or showing an indicative section of the data. Keep the font legible and the number of data points to a minimum.
• DON’T – Show me a screenshot of the ENTIRE SPREADSHEET you used to perform a complicated analysis or to compare umpteen options and then start by saying “this isn’t meant to be legible”. No kidding?!
• DO – Show me a section of that spreadsheet and summarize the headings on the top and side. You’re giving me an idea of what you did, not presenting the detail of the findings.
• DON’T – Stand behind the table or podium if you can at all help it. I know, public speaking is not a strong point for many people and that’s perfectly acceptable. Just step around the physical barrier that is between you and your audience. I don’t expect you to be that person who walks around the room and gets to know half the audience, but removing the barrier is another step to keeping my attention.
• DO – Look the audience in the eye. If you can’t do this, which is understandable, look at their hair. I learned that somewhere and you know what, it works. You can do an entire presentation without making any eye contact and still convince the audience you were looking at them.
• DO – Practice your presentation and get your colleagues’ input ahead of time. We’re all busy, believe me I know. But I paid to attend this conference and I expect a little more than a presenter who stumbles though their presentation because they weren’t familiar with the content of the slides. Yes, that happened. He even said “sorry, I’m not totally familiar with this presentation.” Folks – he was the guy the program listed; it wasn’t a surprise to him he was presenting.

So that’s my 2 cents on what these presenters could have done better to engage me which, I assume, is what would engage you or most anyone else. What’s your favorite tip (or resource) for more effective presentations?

PowerPoint Does Rocket Science--and Better Techniques for Technical Reports (Edward Tufte)

Harvard Business Reveiw Guide to Persuasive Presentations - Nancy Duarte

Mastering Prezi for Business Presentations – Anderson-Williams Russell

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Chapter 16: Technical Presentations

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One important, but often overlooked, skill in engineering is presenting. From talking with students, I have noticed that a lot of engineering students are intimidated by public speaking. In fact, I have almost a decade of experience lecturing, but I still am a little scared standing in front of a large classroom! It is OK to be a little nervous. I tell students being a little nervous means that you care, and caring is part of successful presentations. This chapter aims to reduce your presentation anxiety by teaching you the skills you need. The main key is to practice, know the format, and be prepared.

Learning Goals

In this chapter we will learn:

• Why it is important to practice and get comfortable presenting technical information.
• What your presentation should entail for the main type of engineering presentations.
• How to present technical information professionally and engagingly.
• What “audience” means and how to use what you know about your audience to your advantage.
• The art of PowerPoint and how to use the features in a non-distracting way.
• What should (and should not) be included in a technical presentation.

Why Learning How to Present Is Important

It is one thing to have a good idea, invent something cool, or develop new technology, but it is a whole other thing to successfully disseminate that information. A lot of people don’t realize that presenting is a skill and like all skills requires practice and study to perfect. It seems like it is easy to slap together a PowerPoint and talk about your project, but if you do not put the time and effort into the presentation to ensure that it impacts your audience, your work will be wasted.

Key Concept: You have to learn how to present in a compelling manner in order to get people to pay attention to your product/idea/report/etc.

For example, I have been an instructor and advisor for several senior design teams. I have seen team projects range from truly impressive to mediocre. I have also seen the impressive teams be dismissed at competitions and the mediocre teams win awards at competitions because of presentation skills alone. What I am trying to convey to you is that presenting can be the “make or break” for a project. No matter how good your project is if you can’t describe to people how good your idea is, no one will care. That being said, the moral of this story is not to do a mediocre project and coast on your presentation skills. Combining a good project with a good presentation should be your goal.

Finally, it should be noted, that engineers have to present a lot . In fact, engineers have to do presentations a lot more than you might think. You might have to present your design idea to your research and development team. You might have to present to the entire company describing how you optimized a system process for efficiency. You might have to present to shareholders the newest technologies your team is working on. You might have to present to future customers on how your technology can improve their productivity. The point is, that engineers are expected to be good presenters and historically, University education in engineering does not explicitly address this skill. Hopefully, this chapter and your subsequent education reverses this.

Presentation Anxiety

Before we jump into some examples and tips, I wanted to take a quick note on presentation anxiety. As I mentioned before, there is no getting around it, you will probably be a little nervous when you present. That is ok! Almost everyone feels a little nervous. However, there are tactics that you can use to reduce your anxiety when stepping up in front of an audience.

One of the biggest keys to reducing your anxiety is preparation . In fact, there is no such thing as “over preparing”. The more you prepare for your presentation the better you will feel because you will be more confident about what you are speaking on.

Here are three tips that should help when it comes to preparation and alleviating anxiety:

Anxiety Reduction Mechanism 1) Rehearse, Rehearse, Rehearse…

Although it might seem self-explanatory or obvious, rehearsing is the most important step in reducing presentation anxiety. In my experience, this is the step that most students spend the least amount of time on even though it is the most important.

Out of all of the time you budget to create your presentation, the majority of time needs to be spent rehearsing.

The more you rehearse, the smoother your delivery will become and the more confident you will feel. Rehearse in front of your roommates. Rehearse in front of your classmates. Rehearse in front of a mirror. Rehearse to your parents (this is a great idea as it will probably impress them about how far you have come in your education and maybe get a few more bucks thrown on your campus cash card!). Rehearse in front of your grandparents (I am sure grandma would love to hear from you anyway). I think you get the idea. Rehearsing is key and the more that you practice your presentation, the more comfortable you will feel. Rehearsing in front of people that aren’t familiar with the course is even better. It will generate questions and make sure that you are explaining things in an optimal manner.

What I suggest to students is, that they time each of the rehearsals of their presentation. The key is to continue to practice rehearsing and practicing until the group can finish the presentation without making any mistakes and when they can finish within +/- 5 seconds of the same time (if it is a 10-minute limit presentation, the team can finish each practice session in 9:50 seconds to 9:55 seconds every time). As you can imagine, this takes a ton of practice but does reflect the level of polish necessary to feel confident about your presentation.

Anxiety Reduction Mechanism 2) Anticipate questions.

The next key to preparation for your presentation is to anticipate the questions you think the audience will ask, and be prepared with answers to those questions. You can’t anticipate every single question that you may get asked, but you can probably think of a few avenues that your audience members’ minds might wander.

For example, let’s imagine that you are giving a presentation on the efficacy of a vaccine. Depending on your audience, you should be prepared to answer the following questions:

• What is a vaccine?
• Specifically, how do vaccines work?
• Do vaccines cause autism? (Spoiler: NO )
• What types of adverse reactions might there be to the vaccine?
• How long will it take to produce 100 million doses of the vaccine?
• Are there specific storage requirements for this vaccine?

Preparing detailed answers to these questions will strengthen your knowledge of your presentation topic and alleviate your anxiety. Since you anticipated the questions your audience will ask, you don’t have to worry as much about looking like a fool on stage. This is also where rehearsing in front of someone who is not familiar with the course or topic can be very beneficial since it will generate a lot of these types of questions that you may have not considered.

Anxiety Reduction Mechanism 3) No one in the audience cares about you.

Sometimes students interpret this incorrectly. I am not saying that no one cares about you. Lots of people do. Your professor does, you have friends in the class, etc. What I mean by this is that it is important to remember that when you give class presentations, often, your classmates and peers have to give presentations as well.

Think back to the last class you were in where you had to present. Think about sitting in your chair, while another team is presenting, waiting for your turn. Be honest. Were you even listening to them? Or were you anxiously awaiting your turn at the presentation? Well, the reality is, everyone else is only thinking about themselves and their presentation while you are presenting . When you make a tiny mistake, no one notices. The only thing they will notice is if you totally bomb the presentation (which you won’t because you rehearsed so much).

So as part of your preparation, relax . The selfish and narcissistic tendencies of your classmates ensure that they won’t be paying as much attention to you as you think they might. Hopefully, that relieves a little bit of the pressure.

Discussion 16.1: How do you feel about presentation anxiety?

What Your Presentation Should Entail

As an engineer, you will typically be presenting on projects you are proposing or presenting data from projects that you have already completed. All of the advice from this chapter (no such thing as over-preparing, etc) will be helpful in reducing stage anxiety but to make sure that your presentation is well received, you need to make sure that the presentation contains the appropriate material.

You will be expected to have the following sections: title, introduction, materials and methods, results, discussion, and conclusion. The following example presentation will highlight the most important and standard slides that your presentation should (probably) entail.

To describe each of the required sections (keep in mind that I am showing only one slide for each section but it is likely that you will need multiple slides) I included example slides from a presentation I gave at an American Society for Engineering Education conference in 2019 in which I won the “Best Presentation” award. Note, that the slides shown below are only a subset of the slides that I presented at the conference. For the full slide deck, you can click here.

Title Slide

The title slide is just a place to include the names of all the people that worked on the project and their affiliations. And the title. Duh.

• Keep it simple.

Introduction / Background Slide(s)

The purpose of the introduction slide is to outline your current understanding of the subject. You need to include specific examples of previous work/research.

• Clearly explain the importance of the current project and what the significance of the project will be.
• Justify the merit of your project by presenting significant information.
• End with a specific, clear, and explicit purpose for the project. Some of the projects that you complete during your undergraduate career will be chosen for you. It does not mean that the purpose of the project is “because the professor told me to do it”. Spend some time thinking about the project and what learning outcomes you are expected to gain from it.

Materials and Methods

The purpose of the materials and methods slide is to list the necessary steps for your audience to interpret the results.

• You should include: sample sizes, how the data will be processed, everything that was used in the project, and what statistical tests if any will be used.
• It should be clear how the materials and methods relate to the purpose of the project.
• The audience should feel that presenters fully understand the scope and details of the work (especially if it is a proposal).

The results slide is the place where you describe what you found from your project.

• Present the data from the project. What did you do? What did you find?
• Do not interpret your results yet! Just show what you gathered.
• Visual descriptions of your data are important. Be sure to include figures and tables as appropriate.

Although it might seem like your results are the most important slide, I would argue that it is actually your discussion slide. Whereas in your results section you simply tell your audience what you found, in your discussion section, you need to interpret the results for your audience.

• Interpret the data from the results section.
• Answer the “why” of the data.
• Draw conclusions about the project.
• List any limitations of the project.
• Discuss future work.

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Engineering Graphics for Your Project Presentation 101

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• Alex Sheikman
• Engineering , Tips of the Trade

It’s easy to get excited about a project that you are working on – in fact, it happens to me all the time. I start working on something and as I find out more about the technical issues, or the work’s relevance in the overall scheme of things, I get more and more excited about the work that I am doing. And when I get an opportunity to present out the status of the project or brief the experts on a particular issue being worked on, I want to make sure I present as full of a picture of the project as possible. That just makes sense: good data in = good results out.

Determine what you want to say in your presentation and create a narrative that flows from your first slide to your last.

I was once investigating the stresses on rotating engine blades. When we reached a milestone of collecting enough data to start making decisions about the future of the project, I initiated a meeting to discuss our results. I was very fortunate to be able to invite a number of recognized experts in the field to the meeting.

Our investigation focused on the approach to set correct blade limits for the upcoming tests, and our team worked hard to try to understand all the factors involved. We took temperature, vibration, strain, flow visualization, and pressure data at many different conditions. We also tried to match our data to some of the historically available data from a few years ago and to a few computer generated models. It was very important to communicate the conditions that we used to gather the data, present the data itself, and then present to the experts our conclusions based on the data.

I was excited about the data and wanted to present as full of a picture as possible to the gathered audience. I spent a week putting the slides together for this presentation. Excel plots? Yes! MathLab plots? Yes!! I plotted that data six ways to Sunday, obsessively trying to include as much information as possible on every slide.

Holding my head high I went into the meeting, and – everything went “sideways” right after the introductory slide.

I am not going to go into the gory details of what happened at the meeting. I realized pretty quickly that in my quest to present as full of a picture of our gathered data as possible, I created visual slides that were confusing and that didn’t always accurately support the verbal portion of my presentation. The worst thing of all was the fact that the brilliant people gathered at the meeting, instead of using their expertise to suggest engineering solutions, were spending their valuable time just trying to figure out what they were looking at. What a terrible waste!

Over the years, I made good and bad presentations.  Slowly I built up a number of criteria that I use to review my presentations to make sure I am not repeating my old mistakes. Here is what I try to think about:

Be a Storyteller

Determine what you want to say in your presentation and create a narrative that flows from your first slide to your last. Make sure you tell your audience the whole story, don’t try to imply things or hope that the audience will somehow magically read your mind and make the same connections that you did.

You are telling a story through a series of framed pictures. Imagine you are a comic book artist and consider what the readers have seen previously, what they are looking at now, and what will they be exposed to next. Does the whole sequence of pictures clearly describes what’s happening? Is that the direction you want to take?

Make sure that your story makes sense and your visual aids complement and flow together with your verbal commentary. The best way to determine if everything works is to make a “trial run” to a live audience and get some feedback. It’s not very efficient (or even possible) to make “trial runs” for every presentation you are going to make, but the important milestone presentations – definitely.

I personally always found it invaluable to make my trial runs to an audience, even if the audience is completely unfamiliar with the subject of my presentation. My poor wife has had to listen to project status reports and technical paper presentations that are completely out of her realm of expertise, and yet, I have always found her comments valuable.

Know Your Audience! Who Are You Presenting To?

Directly tied to the last point is the awareness of your audience. Are you presenting to a high school class to get students inspired to pursue a career in engineering? Or are you presenting to a group of experts in a particular technical field?

You have to know your audience and have a very clear, surgical-like understanding of what you want to communicate and the amount of detail you need to put into your presentation to make your points understood.

Don’t Imply: This is NOT Creative Writing 101!

You are NOT writing a novel, and you WON’T get extra points for fancy storytelling techniques. Can you imagine a presentation running backwards, like the Hollywood thriller Memento ?

The main point of a novel (or a movie) is to entertain and maybe, in the process, to educate or at least to make you think about issues that are not foremost on your mind in your daily life. The main objective of a technical presentation is to inform and do it in an engaging manner, so that the audience is absorbing data and is not wondering how you got from slide 3 to slide 4.

The “closer” you are to the data you are presenting, the more you have “lived” with it, the more conclusions you have already drawn, that might or might not be obvious to your audience. Be aware of this and try to tell the whole story. With your deep understanding of the topic at hand, don’t fail to communicate the basics to your audience.

Simplify, Simplify, Simplify!

The watch phrase should be: “Don’t be fancy – be clear!” It is very tempting to create fancy graphs full of data, but that can be a killer for your presentation.

One thing to remember is that as soon as you put a graphic up on the screen, in best case scenario, most people will split their attention. They will be listening to you, but half of their brain will be trying to figure out the graphic in front of them. More likely, if they can’t figure out what they are looking at, their brain will go into over drive and completely tune you out while they are trying to understand the graphic.

As the processing tools at our disposal become more sophisticated, we are able to include more and more data in our graphics. Do not be seduced by tools you are using. Remember, “with great power comes great responsibility.”

Milton Glaser, a New York based graphic designer, is famous for his 1970s “I ❤ NY. ” The genius of that logo (that has been copied the world over), is that it’s a graphic puzzle that everyone can instantly figure out, even though it contains three different elements: one word (“I”), one graphic representing an emotion (“❤”), and an abbreviation to a geographical location (“NY”). It is simple, informative, and engaging, all at the same time.

It is amazing what a human brain can absorb just in a split second it takes to get a glance at a picture. Graphics are a powerful tool in communicating and color is an amazing graphical device. Use color carefully, thoughtfully, and responsibly. Take a few minutes and look up color theory . What colors look harmonious next to each other? What colors highlight the difference between each other to make a sharper contrast between plotted data lines? This is a type of general knowledge that was taught right alongside Latin just a few decades ago. It might come in handy one day.

Think like a Libra!

It helps if you were born under the Libra sign. According to the astrology chart: “A Libra likes to make sense of all things, so they present all things as straightforward and as clear cut as best as they can.”

If you weren’t lucky enough to be born between September 22 and October 23, don’t despair. Communicating with pictures has been a part of human experience since the cave paintings, starting as far back as 35,000 years ago – it’s part of our DNA.

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Engineering Presentation to top management

Best practices for an impactful presentation to top management of engineering matters.

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This page belongs to the Soft Skills section of Process Engineer's Tools. This section is crafted to share experiences of the author on non technical topics and is inspired by the observations that Engineers do not necessarily bring their career to full potential because of a lack of soft skills such as communication or people management. These are advises from experience and should be taken as such from the reader, as a starting point or elements to reflect on its own situation.

1. Main properties of a presentation to top management

How to build a presentation for the top management .

From time to time, Engineers in factories or design offices must make a presentation to the top management of their companies. This requirement can come from the Engineer itself, who wants proactively to present his work, or can be top-down at the occasion of a visit for example, in this case not solicited by the Engineer. In any case, those presentations can have an influence on what the Engineer is working on and more generally the career of the Engineer : this means that a preparation is mandatory if the Engineer wants the presentation to have an impact in the area he is wishing it to be (for example a green light for a project, reaching a new position...).

Whatever the topic to be presented, there are good practices to follow which will help to master the presentation and optimize the results that one can expect. From the experience of the author, the following plan should be followed :

• Short presentation : 5 slides max
• Introduction slide showing what the leader will get from the presentation
• Few technical details
• Conclusion and clear demands, if any, to the manager

These different characteristics are detailed below.

2. Structure of an Engineering presentation to management

How to build a presentation to top management in order to get the best results , 2.1 adapt to the audience.

True to any presentation, the format and message must be adapted to the audience. There are different management in a company, if the audience is part of the Engineering community, make the "meat" of the presentation, on the technical details, a bit larger, while if you meet, let's say a finance manager, this part will have to be reduced at minimum while you will have more to detail additional sales, profit...etc... your proposal will bring.

2.2 Introduction

It is the most important part of the presentation, the most difficult to craft though. Very often you can see this in presentations : the Engineer starts and after 20 s he sees that the manager is yawning or taking his phone or looking elsewhere... clearly the manager has not been hooked and does not really care what the Engineer is going to say, even if it is a breakthrough idea. The risk here is that the idea is wasted as well as the Engineer's morale.

So the 1st slide of the presentation must be impactful, it is definitively the slide you should spend the more time on.

The message of the slide must be clear : I'm going to talk about that and this is going to bring this benefit for you and / or the company . Additionally, you can mention a timeline if it is relevant.

Example of benefits of an Engineering project :

• Higher sales by...
• Higher profit by... (operating profit...)
• Solving an important problem
• Reducing cost of production (and then higher profit by...)
• Higher capacity (and then higher profit by...)
• Savings by (and then higher profit by...)

As you can see, a business is about making money, so even if you cannot be very precise, try to link the work that is done to actual money. This will definitively be more concrete and capture the attention of the manager.

2.2 Technical details

Some technical details are necessary... but as mentionned before it should be dosed according to the audience. People who are quite far up will not question your skills, while the technical community or middle management are likely to ask more questions.

In any case, be ready to answer to questions, even if some topics are not directly mentioned in the presentation.

2.3 Conclusions

The conclusion slide allows to reiterate the key message, but also, if it is required, to ask for an action of the manager. The expectation should be mentioned clearly so that the conversation that will follow the presentation can be properly directed to what matters. Typical demands for managers are :

• Asking for a budget to make / continue a project
• Asking to launch a product
• Asking to make trials
• Asking to get resources...

The time of the manager is limited, be very clear in what you expect from the discussion.

To be honest, especially in big companies, a long talk may follow and maybe without clear direction at the end, that is why clearly asking the question is so important. It may not be sufficient to get the result you wish, but it is a mandatory condition to have chances to get there.

2.4 Size of the presentation

Top managers have very limited time and more and more a very limited attention that gets constantly diverted by emails, SMS, notifications... presentations for top management must therefore be very short. Sometimes only 1 slide is asked, most of the time it is 3-5 slides. If you don't know, better to check the time you have and the number of slides expected.

As a rule of thumb, 2 minutes is a minimum per slid, so if you have 5 slides, you will have already at least 10 minutes of talking. If it is too long, reduce the number of slides.

Of course, make sure that the design of the slide is clear. No need to be fancy but the slides must be easy to read and identify the key message. Make sure to use the right template if required.

3. Model powerpoint presentation

You can find here a presentation model that is recalling you the different concepts shared in this page . Again, these are advises, based on experience, feel free to adapt according to your needs.

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