technical content writer resume

• Collaborating with 3 product managers to research the usability of core products
• Interviewed 500+ users to acuire accurate feedback that led to 30+ process improvements.
• Developed 10 manuals across the whole Software Development spectrum (namely Front End Development and Cloud Computing), used by 1000+ customers
• Managed the creation of 150+ sales scripts using a service desk based ticketing system
• Presented a paper at TC world India in 2014.
• Successfully scripted and narrated over 25 training videos for Android developers.
• Spearheaded substantive site-wide growth, writing 50+ technical articles and reports for publication
• Created 10+ templates and layouts for structuring new technical documentation
• My proposals have helped Conduent to win $48 million in business
• Initialized & developed product documentation through different formats - web, pdf, mp4, gif
• Helped increase ETU's global footprint by 20%.
• Ensured 80% positive rating for authored content
• Increased RFP award rate by 15%
• conducted 6 trainings for clients

5 Technical Writer Resume Examples & Guide for 2024

When crafting your technical writer resume, be sure to showcase your proficiency in technical communication tools. Demonstrate your ability to efficiently use documentation software, such as MadCap Flare or Adobe Framemaker. Your technical writer resume must also highlight your experience with creating clear and concise documentation for complex subjects. Let your potential employer see your skill in translating technical jargon into understandable content for varied audiences.

All resume examples in this guide

Traditional

Resume Guide

How to write a technical writer resume, writing a technical writer resume header, crafting a technical writer resume summary, infusing power in your entry level technical writer resume experience, writing work experience as a senior technical writer, listing technical writer skills on your resume, education section for a technical writer resume, add value to your resume with technical writer certifications, final takeaway for you.

Technical writing has taught you so much.

You know when there’s unnecessary verbiage, you tackle redundancy, and “skillfully” avoid superfloud details.

Your management and your customers love your Technical writing skills.

And you’re proud of how you make everyone’s job so easy too!

But now you see that opening for Technical Writer in Microsoft’s Azure team. And you wonder if your Technical Writer resume is up to the mark or not.

The Technical writer in you contradicts with the long sentences you have and redundancies you’re building. But you know that missing out on them would get your resume rejected too!

That’s why we wrote this guide to help you take the perfectly balanced and well informed decisions to write the best technical writing resume.

What you’ll learn here?

Go through job winning Technical Writer resume samples
Learn how to pick the best resume format for your Technical content writer
How to make your resume stand out with your resume experience
What are some job winning skills to add to your Technical content writing resume
How best to show your experience on resume

Before you create your resume, let’s get an idea of what your resume should look like.

Here’s an example that will easily make a grand entry to a recruiter’s yes list!

Before we tell you what to add here, let’s draw the line between a good and bad Technical writer’s resume.

Bad Technical Writer resumes focus a lot more on:

That they write documentation
How they kept a documentation up to date
How they do it using Microsoft word, Google docs, etc
That they work in a team
How they edit documents

A good technical writer resume on the other hand, would:

Shows how many customers you helped
Lists business goals you achieved
Highlights what type of technical content did you produced and in what capacity
Talks about what types of users you wrote this technical content for
Emphasizes your specialization?
Delight a hiring manager

And, we’ll show you everything that you need to do in order to reflect those six qualities within your resume. First let’s decide on design aesthetics of your resume .

One common mistake is writing your name in bold and very big fonts. Your name isn’t what you want to emphasize.

It’s the work that you want to emphasize, hence it is very important to choose the right fonts and formatting in your resume.

Best fonts and size for your resume Calibri- font size: 12, Cambria- font size: 12, Germond- font size 13, Arial- font size: 11, Georgia- font size: 12

resume layout for technical writers

Now, comes the most important decision- what resume layout should you chose?

You have three options:

Reverse Chronological
Hybrid (mix of reverse chronological and functional)

Professionally, you’ve been fighting redundancy all of your life. But, there are upsides to redundancy when you’re selling to someone. Sales presentations for example, always repeat a few keywords in a consistent fashion.

Hybrid resume layout helps you precisely do that. Rather than being an arch enemy, redundancy is a leverage to writing a convincing resume.

First things first, remember to put across your contact information and who you are right. The later should be the first thing that comes to focus and the former should be next.

Your resume header should have your name and current designation at the top.

It is preferable to show your experience and any important certifications here as well.

Mention certifications of the sort of CPTC Foundation, Practitioner or Expert level. It will add weight to your resume and exhibit authority.

Next is your location and contact details- phone as well as mail id.

Technical Writer Resume Examples - Header

That certification above in the good resume header example exudes authority.

You can now be sure that the recruiter will review your resume further with more confidence.

Now comes the real challenge- writing a resume summary .

At every step in your resume, you’re trying to get the recruiters to put faith in your writing and impress them with your words.

Let’s do that further!

Ideally, this should be a brief of your experience. Since you’re a writer, your words should be powerful and the summary should be precise.

And these 3 lines will get you half-way through your selection.

If you can only write 2 lines here, it is better than the summary with an additional vague 3rd sentence. It only reduces weight.

And, this is what will help you stand out among thousands of ordinary and side hustle applications.

Let’s take a look at some good and bad examples of summary of Technical content writer.

Technical writing resume summary samples

Written 50,000 words worth of blogs for software industry to close information gap and drive 1 million views on 16 of 30 blogs. Currently leading content planning, scheduling and keyword research while continuing to write blogs and ebooks for end-users and clients.

Good resume summary example shares important information with the reviewer to help decide whether you’re another ordinary writer or you’re remarkably suitable for their job.

It shows if you can impress with your words
Whether your writing is professional, mature, yet friendly
It also says what to expect from your writing
Whether you can convince your readers with your words

If you impress the recruiter and sound convincing enough within your resume summary, you’re very close to getting that interview call.

Here is a checklist of must include information to make a positive impact and get shortlisted.

Name & job title or position
Years of relevant experience
Important Certification in short form
Contact address- mail id & phone
Link to important books or articles published or publication name
Awards for writing like the Pushcart Prize, Best Of The Net, Pulitzer awards and the like
What you write about and what industry you write for

Now that you have convinced the recruiter that reading further is worth it, it’s time to talk experience.

Let’s first take a look at some entry level technical writer resume samples

You’ve had a writing job for about a year so far and you need to write an impressive experience section to get this new technical writer’s job.

How do you make this small experience count as an excellent work?

You should be able to create a story around your writing work for it to be meaningful.

The story should say;

What you were writing about
Who were you writing for
What were the goals to achieve via this writing work
How did you achieve them

Since your experience is short, we recommend including part-time technical writing work too.

2 Entry Level Technical Writer Resume Samples - Experience

• Writing blogs on various topics for clients from multiple industries
• Responsible for writing to meet the requirements of IT companies
• Create content outline and infographics with the help of design team
• Editing and proofreading with a team of 5 content writers
• Authored and published 2 product user manuals for mobile apps. It serves 15,000 clients across country
• Conducted audience analysis. Collaborated with IT Managers and stakeholders to generate instructional and user guides
• Edit and update all published and in-queue technical documentation as per marketing guidelines
• Produced documents with infographics that are engaging, easy-to-read and visually-appealing to readers

Before your write anything, keep the following in mind:

You've got a ton of technical writing experience, not all of it would be relevant
Some jobs demand an area of expertise, where broad display of knowledge can be negative
Your hiring manager hates going through irrelevant resumes
Relevance and scan friendly resume experience should be a priority for you

Let's make a framework for you to craft the perfect experience for a technical writer resume.

Your resume experience is good if you can check out x out of these y points(?):

Initiatives listed
Business metrics listed
Scale of work is good
Industry is relevant
User roles that catered are mentioned

If you can check 3/5 that's a winner Technical Writer resume.

But, why talk when we can show you!

2 Senior Technical Writer Resume Samples

• Wrote and edited technical documentation for Tyre manufacturing company
• Responsible for maintenance of user manuals and QA documentation
• Managed files using Microsoft Word and Internal Softwares
• Assembled a team of 4 Technical writers, and got 11,500 customer support docs done in a year
• Worked closely with customer service teams to discover 640 critical technical content topics
• Wrote technical documentation for Engineers and maintenance staff, currently being used by 140,000 customers worldwide
• Implemented custom processes and softwares to review work that increased workflow by 12%

What else will help you show your relevance for the job of technical writer?

The skills that you’ve mastered throughout your experience- technical and writing and material presentation skills.

There are literally 100s of skills to list in a skills section . You’ll have to be specific based on what the job demands of your technical writing skills.

Add these research and writing skills if you’ve acquired them:

Audience Analysis
Proper use of search engine
Analyse information and draw conclusions
AP Stylebook
Chicago Manual Style
The New York Times Manual of Style and Usage
Interpretation of Statistics
Content Review
Writing Style guides
Develop and maintain SOPs
Grammar, punctuation and proofreading
Help docs and FAQs
Create Diagrams, charts and infographics

Tools to mention in your technical writer resume:

Microsoft Office- SharePoint
Marking Color Breaks
Marking Head Levels
Typesetting
Working Sketches

Do you do technical documentation for any of these? Add them.

Project Management
Design Guidelines
Marketing communications
Software Development
Quality Assurance
Programmer Code Illustrations
Process Improvement
Legal Policy
Business Development Initiatives
Cloud-based content management systems
Instructional documents

Technical writers are actually born out of a variety of disciplines.

Therefore, you may or may not have a writing specific degree.

But that is okay.

You can list your specialisation or highest degree with a certificate course in writing.

If none of your degree is of any relevance to your profession, you can skip it.

Here is an example of how most usually list their education on resume :

Masters in Economics, Texas University, 2018 Bachelors in Biotechnology, University of Michigan 2016

This does not help your technical writer’s job application. It doesn’t support your tech knowledge or your writing experience.

You can simply reduce the education focus to one that rather displays that you’ve undergone formal education in a technology field. And, you can rather do something like this instead.

CPTC Expert level certification, 2018 Masters in Computer Science, Texas University, 2017

Here are some important certifications that will show you’re investing time in your development and stand you as a serious and focused candidate.

CPTC Foundation, Practitioner, and Expert level
Technical writing course from OSU
Technical writing course from Communicaid
Certificate Course In Structured Writing For Technical Documentation
Basic Certificate In Technical Writing (for freshers in writing)
Your resume header should follow the must have checklist above and look tidy
Write a summary stating your industry knowledge and task scope within it
Mention your best & relevant writing work in your experience. Add important responsibilities and link to work sample.
Include your skills- writing, technology and industry specific and tools you’re familiar with
Add education only if relevant. Include relevant certifications and writing awards if any

Looking to build your own Technical Writer resume?

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4 Technical Writer Resume Examples & Writing Guide

Boost your odds of scoring a technical writer role with a standout resume. See 4 real resume examples from hired technical writers. Get practical tips to level up your own resume. Discover how to highlight your writing skills and industry expertise to impress employers. Plus, learn how to avoid common technical writer resume mistakes.

A solid resume is essential for landing technical writing jobs. But knowing what to include and how to structure it can be difficult. Even for experienced technical writers, presenting their skills and achievements effectively is challenging.

This article provides 4 real-world technical writer resume samples. Use them for inspiration and to see how others in the field structure their resumes. A detailed guide is also included to walk you through each section of a technical writer resume.

By the end, you'll know exactly what to include in your own resume and how to showcase your qualifications in the best light. Get ready to create a resume that will help you take the next step in your technical writing career.

Common Responsibilities Listed on Technical Writer Resumes

Creating and maintaining technical documentation, such as user manuals, installation guides, and online help files
Collaborating with subject matter experts, engineers, and developers to understand complex technical products or processes
Researching and analyzing information to produce clear, concise, and accurate documentation
Editing and proofreading technical content for accuracy, consistency, and adherence to style guides
Developing and maintaining document templates, style guides, and content management systems
Ensuring compliance with industry standards, regulations, and best practices
Conducting user testing and gathering feedback to improve documentation
Creating visual aids, such as diagrams, illustrations, and screenshots, to support technical content
Updating and maintaining existing documentation to reflect product changes or enhancements
Training and mentoring team members on technical writing best practices
Collaborating with cross-functional teams, including product managers, designers, and marketers
Ensuring consistent use of terminology and adherence to corporate style guides
Developing and maintaining knowledge bases or internal wikis for technical information
Participating in the development lifecycle, attending meetings, and providing feedback on product design and usability

How to write a Resume Summary

Just picture this: a busy recruiter sorting through a mountain of resumes, hurriedly skimming over each document until they stumble upon yours. Amidst the crowded desk filled with qualifications, responsibilities, and scatterings of achievements, one section stands out and immediately draws their attention: the summary objective.

Why is the resume summary/objective section so fundamental?

Integrating a well-articulated, engaging summary or objective section at the beginning of your resume serves as your professional billboard. This 2-3 sentence blurb is your moment to show not just what you bring to the table, but how you can contribute in a vibrant and purposeful manner.

The Ingredients of a Winning Objective/Summary

Clarity - Define your professional identity as a Technical Writer clearly, and quickly offer insight into the unique skill set you bring.

Relevance - Tailor your objective or summary to the specific role to which you're applying, rather than using a one-size-fits-all statement.

Achievements - Instead of simply listing roles or tasks, weave within your statement any notable accomplishments that engender trust and communicate your prowess as a Technical Writer. Remember to quantify these achievements to highlight their impact.

Brevity - Avoid meandering narratives or exhaustive lists of qualifications. The more concise you are, the more potent and memorable your statement becomes.

Tailoring the Section: Objective vs. Summary

Whether you opt for a 'Resume Objective' or a 'Professional Summary' predominantly depends on your stage of professional journey.

If you're at the outset of your career, or are transitioning into a different niche within technical writing, an objective statement provides a snapshot of your career aspirations. It communicates your motivation for applying and how this aligns with your upskilling journey.

For more established professionals, a summary is the optimal platform to showcase your credible career narrative. It brings your most noteworthy accomplishments to the fore, reflects your core competencies, and portrays the overall value you've delivered in your past roles.

In essence, the summary/objective area is a spotlight revealing your professional narrative. It provides a swift-establishing incisive connection between who you are, what you've done, and the value you can offer in the sought role. Maximizing its potential can turn it from an overlooked formality to a dynamic game-changer within your resume. Responsible for providing tangible information and insights to guide the recruiter, this section should not be underestimated and should instead be utilized to its fullest.

Strong Summaries

Accomplished Technical Writer with a strong background in software documentation and a talent for breaking down complex technical terms into layman's language.
Detail-oriented Senior Technical Writer with over 10 years of experience in translating complex processes into clear, comprehensive, easy-to-understand documents
Experienced Technical Writer with a demonstrated history in the IT industry writes with a keen attention for detail and consistency.
Versatile Technical Writer credited with significant improvements in documentation processes, effectively creating user-friendly manuals and guides.

Why these are strong ?

These are good examples because they highlight the applicant's relevant experience, expertise and skills as well as their contributions or accomplishments in their past roles. They are also targeted to the specific role, in this case, a Technical Writer position. Such summaries give the reader a quick snapshot of the candidate's qualifications, increasing their chances of getting noticed in the large pool of applicants. An effective professional summary is a valuable tool in making a strong first impression. It acts as an introduction and a 'hook' to encourage the reader to further delve into the resume.

Weak Summaries

My previous jobs never really tested my skills as I handled only simple documentation projects. My major reason for seeking a new job is to find something more challenging.
I'm a technical writer with one year of experience compiling, editing and revising technical documents. I think I can do this job because I like writing and I've done something similar before.
I like to write and have some background in tech so I figured becoming a technical writer would be an easy job.
I don't have much experience, but I have a degree in English and I'm capable of using Microsoft Word, so I think I could manage this job.

Why these are weak ?

These examples are problematic for several reasons. Firstly, they convey a lack of enthusiasm or commitment to the role of a technical writer, one even stating that they assume the job will be easy. This would be a red flag for potential employers. Secondly, a professional summary should sell your skills and experience to the potential employer. The examples provided fail to showcase any real skills, experience or achievements and contain unnecessary or irrelevant information. Lastly, negativity or criticism towards previous positions and jobs is discouraged as it is unprofessional and employers might worry about potential issues with attitude.

Showcase your Work Experience

The Work Experience section of your resume functions as the heart of your professional story. Showing not just where you've been, but how you've made a real, quantifiable impact in those roles, is key. Through it, you can display how your skills, experience, and achievements align with the desired position. Importantly, it aids recruiters in understanding your capabilities and potential contribution to their organization.

Understand the Employer's Needs

Understanding what employers are looking for in a Technical Writer is the first step in tailoring your work Experience section. Do they require someone with strong project management skills? Or maybe they need someone with expertise in a particular software? Liaising with cross-functional teams may be vital in the role. Reading the job description thoroughly helps you identify these necessities. Once understood, mirror those needs with your past experience and demonstrated skills in concise, clear language.

Provide Context

In detailing your experience, ensure you provide context to make it easy for the employer to grasp your past roles. Start by outlining the nature of the companies you were part of (software development, technical consultancy, etc.). Include your tenure, highlighting points where you overcame challenges or aided in growth using your skills as a Technical Writer.

Quantify your achievements and impact using concrete numbers, metrics, and percentages to demonstrate the value you brought to your previous roles.

Showcase Achievements and Impact

Your achievements illuminate your ability to make an impact, underlining your value proposition to potential employers. When stating your achievements, focus on what you accomplished, emphasizing the positive outcomes for the company or project. For instance, significant improvements in the clarity and usability of documentation, successful completion of complex projects, or feedback scores for written work. Adopt a results-driven approach: quantify outcomes where feasible using precise numbers or percentages to make these achievements tangible.

Highlight Relevant Skills

Identifying you as a fit for the role, the skills you highlight in this section should align with the job requirements. Each role in your Work Experience should reinforce the fact that you possess the skills needed for the job at hand. It's crucial to show not just that you own these skills, but that you can use them effectively in a professional context. For a Technical Writer, these could range from proficiency in using specific content management systems and tools, attention to detail, to exceptional organizational skills or a knack for simplifying complex information.

Utilize Action Verbs

Begin each bullet point in your Work Experience section with strong action verbs. This strategy not only keeps your writing dynamic and engaging, but it also helps clearly illustrate your contributions. Words like "directed," "transformed," or "facilitated" show you as an active participant in your work, driving change and results.

In essence, a powerful Work Experience section should communicate two primary things to potential employers: that you possess the requisite skills for the role and can use them to make a substantial, positive impact on the organization. By delivering this message effectively, you're positioning yourself as a highly attractive candidate — not an easy feat in the ever-evolving landscape of technical writing.

Everyone's professional journey is unique and, therefore, the story each Work Experience section tells is different. However, by following these fundamentals, you should be on a firm footing to highlight your trajectory and value proposition through your resume's Work Experience section.

Strong Experiences

Developed and designed user manuals for technical products, resulting in a 20% increase in customer satisfaction.
Collaborated with cross-functional teams to understand product details and improvements, ensuring clarity and accuracy in documentation.
Implemented a new documentation platform that reduced the time to deliver technical documentation by 30%.
Conducted user-testing for documentation usability, resulting in significantly reduced customer support calls.
Managed and updated an easy-to-access and well-structured database of all technical documents.

These examples are good because they are specific and result-driven, highlighting the impact the person had in their role. Each bullet point displays a different skill, demonstrating a versatile technical writer who can bring value to a team. They show clear understanding of the role of a technical writer and the value they can add to a team, from doing the groundwork of writing manuals to designing and managing a documentation database. Furthermore, they've quantified their achievements where possible, which adds credibility and gives a clearer idea of their capabilities.

Weak Experiences

* Wrote technical stuff
* Assisted in things
* Used some tools for writing
* Coordinated with some team
* Involved in a project

The above examples are clearly poor due to their vagueness and lack of information. They do not provide any details about the specific tasks, tools used, project scope, or the extent of participation, aspects that are vital for potential employers characterizing the applicant's skills and experience.

For instance, 'Wrote technical stuff' is too vague and does not demonstrate the nature of the content written or the complexity of the subjects handled. ‘Assisted in things’ also fails to provide what kind of tasks were assisted with, which does not help the reader understand the applicant's role and contributions.

Each bullet point in a work experience section should ideally contain action verbs, specify a task, and the result of that task. Good examples would detail software or tools used, describe the project, and articulate the individual's role and outcomes within that project. Bad examples, like those provided, fail to do this and would not be considered good practice for composing a resume.

Skills, Keywords & ATS Tips

Crafting a Technical Writer resume requires a careful blend of hard and soft skills. At their core, hard skills are the technical abilities necessary for the role, while soft skills revolve around how you work. Keywords, ATS (Applicant Tracking Systems), and skill matching play a crucial part in this. Let's delve deeper into these aspects.

Hard and Soft Skills

Hard skills for a Technical Writer might include proficiency in technical writing software, profound understanding of technical terminologies, or being well-versed with documentation standards. These are solid, learnable abilities that are key to perform the work.

On the other hand, soft skills often reflect your work habits and personality traits. For a Technical Writer, these can include attention to detail, impeccable grammar and syntax, ability to simplify complex concepts, and proficient communication skills. Combining these with your hard skills can make you stand out.

Keywords and Applicant Tracking Systems

Applicant Tracking Systems, or ATS, are software used by hiring teams to filter resumes before they're seen by human eyes. Without the right keywords, a resume might never make it to a hiring manager.

For Technical Writers, these keywords can be specific hard or soft skills or technical terminologies. For instance, terms like 'technical documentation', 'content management', 'proofreading', or 'copy-editing' could be important keywords that ATS look for.

Matching Skills

The job description is your roadmap to understand what the employer is seeking. Extract keywords from it and match those with your skills. Synchronizing your observable skills with the listing can significantly strengthen your resume’s relevance.

The skills section of your resume is your chance to showcase your abilities relevant to the role. Aligning this with the job description, incorporating the right keywords, and balancing hard and soft skills can lock in the interest of the hiring team and the ATS alike.

Top Hard & Soft Skills for Full Stack Developers

Hard skills.

Technical writing
Information architecture
Content management systems
SEO writing
User experience design
Graphic design
Data analysis
Programming languages
Version control systems
API documentation
Project management
Quality assurance
Technical illustration

Soft Skills

Communication
Adaptability
Attention to detail
Problem-solving
Time management
Collaboration
Critical thinking
Organization
Flexibility
Analytical thinking

Top Action Verbs

Use action verbs to highlight achievements and responsibilities on your resume.

Collaborated
Communicated
Implemented
Synthesized
Interviewed
Coordinated
Standardized
Facilitated

Education & Certifications

While crafting your resume as a Technical Writer, it's essential to highlight your qualifications, be it formal education or industry-specific certificate courses. Begin by creating a dedicated section such as "Education" or "Certifications" on your resume. To list your qualifications, start with your degree, followed by the name of the institution, graduation year, and your major - if applicable. For certificate courses, provide the certificate name, issuer, and date of completion. Always prioritize relevance and listing from most recent to oldest. Consider the skill requirements of the role you're applying to, drawing focus to the most relevant qualifications.

Some of the most important certifications for Technical Writers

The CPTC certification is designed to validate the knowledge and skills of technical communicators.

The ACE certification demonstrates proficiency in using Adobe's Technical Communication Suite.

The DITA certification validates proficiency in using the Darwin Information Typing Architecture.

Resume FAQs for Technical Writers

What is the ideal resume format for a technical writer.

The most recommended resume format for Technical Writers is the reverse-chronological format. This format highlights your work experience and achievements in a clear, organized manner, which is essential for technical writing roles.

How long should a Technical Writer's resume be?

A Technical Writer's resume should typically be one page in length for candidates with less than 10 years of experience, and no more than two pages for those with more extensive experience. Concise and well-organized content is key to effectively showcasing your qualifications.

What sections should be included in a Technical Writer's resume?

A well-structured Technical Writer's resume should include sections such as a professional summary, key skills, work experience, technical proficiencies, and education. Additional sections like certifications, publications, or awards can be included if relevant.

How can I make my Technical Writer resume stand out?

To make your Technical Writer resume stand out, highlight your expertise in specific technical domains, showcase your ability to simplify complex information, and quantify your achievements using metrics or examples. Additionally, tailor your resume to the specific job requirements and use industry-relevant keywords.

A Technical Writer creates comprehensive documentation that helps users understand and effectively utilize technical products and processes. Their role involves analyzing complex information, identifying key components, and translating concepts into clear, concise guides and manuals. When writing a resume for this role, highlight your technical writing prowess, expertise in simplifying intricate topics for diverse audiences, and proficiency with relevant software tools and documentation formats. Include writing samples that showcase your ability to convey complex subjects engagingly and accessibly while maintaining precision and accuracy.

Highly skilled Technical Writer with over 7 years of experience creating comprehensive user manuals, documentation, and guides for complex software and hardware products. Proven ability to translate technical jargon into easy-to-understand language, ensuring end-users can effectively utilize products. Skilled in collaborating with cross-functional teams to gather information and deliver high-quality documentation on time.

Lead technical writer for AWS Lambda and Amazon API Gateway documentation, improving user engagement by 30%.
Developed and maintained documentation for multiple AWS services, ensuring accuracy and clarity for developers.
Collaborated with product managers, software engineers, and other stakeholders to create comprehensive documentation.
Implemented a new documentation framework, reducing time to publish by 25%.
Mentored junior technical writers, providing guidance on best practices and writing techniques.
Created user guides, release notes, and API documentation for Salesforce Marketing Cloud.
Collaborated with UX designers to develop intuitive in-app help content.
Conducted user research to identify documentation needs and improve user experience.
Developed and maintained a style guide to ensure consistency across all documentation.
Contributed to the localization process, ensuring documentation was accurately translated for global audiences.
Wrote user manuals, installation guides, and troubleshooting documentation for Dell servers and storage systems.
Collaborated with engineering teams to ensure technical accuracy of documentation.
Developed and maintained documentation using DITA and XML.
Created video tutorials to supplement written documentation.
Participated in Agile development process, ensuring documentation was delivered on time.
Technical Writing
Documentation
User Guides
API Documentation
Content Management Systems
Agile Methodology
User Experience (UX)
Localization
Video Tutorials

Entry-level technical writers create instructional content like user guides and manuals, requiring strong writing, research, and technical abilities. When crafting a resume, highlight relevant coursework, writing samples, and skills like problem-solving and attention to detail. Use clear, concise language showcasing your ability to convey complex information accessibly.

Highly motivated and detail-oriented technical writer with a passion for creating clear, concise, and user-friendly documentation. Skilled in translating complex technical information into easily digestible content for a wide range of audiences. Adept at collaborating with cross-functional teams to deliver high-quality documentation that enhances user experience and supports product goals.

Developed and maintained user guides, API documentation, and release notes for Zendesk's customer service software suite.
Collaborated with product managers, developers, and UX designers to ensure documentation accuracy and consistency.
Implemented a new documentation style guide, resulting in a 30% reduction in customer support inquiries related to documentation.
Created interactive tutorials and walkthroughs using MadCap Flare, improving user onboarding and adoption.
Conducted regular documentation audits to identify and address gaps in content coverage and quality.
Assisted in the development of user manuals, installation guides, and troubleshooting documentation for Amazon's consumer electronics products.
Collaborated with subject matter experts to gather and organize technical information for documentation projects.
Developed and maintained a knowledge base of frequently asked questions and common issues, reducing customer support workload by 15%.
Created and edited video tutorials to supplement written documentation, improving user engagement and comprehension.
Participated in user testing sessions to gather feedback and identify areas for documentation improvement.
Provided technical writing services for a variety of clients, including software startups and e-commerce businesses.
Developed user guides, API documentation, and knowledge base articles tailored to each client's specific needs and target audience.
Collaborated with clients to establish project scope, timelines, and deliverables, ensuring successful completion of documentation projects.
Implemented best practices for document organization, formatting, and version control to maintain consistency and quality across projects.
Received positive feedback from clients for delivering clear, comprehensive, and user-focused documentation.
Content creation
User guides
Editing and proofreading
MadCap Flare
Adobe FrameMaker
Agile methodology
User experience (UX)
Cross-functional collaboration
Knowledge management

As a Senior Technical Writer, you are responsible for developing comprehensive documentation that effectively communicates complex technical information. Craft an eye-catching resume that showcases your exceptional writing abilities, in-depth knowledge of documentation tools and standards, and proven expertise in translating intricate concepts into clear, user-friendly language. Highlight quantifiable achievements that demonstrate your talent for delivering accurate, high-quality documentation on time and within budget. Ensure your resume reflects a meticulous attention to detail, strong organizational skills, and the capacity to collaborate effectively with cross-functional teams.

Seasoned technical writer with over 12 years of experience crafting engaging documentation for complex software systems. Adept at translating technical jargon into clear, concise language for diverse audiences. Proven track record of collaborating with cross-functional teams to deliver high-quality user guides, API documentation, and knowledge base articles. Passionate about leveraging cutting-edge tools to streamline documentation processes and enhance user experiences.

Spearheaded the development of comprehensive documentation for Salesforce's AI-powered analytics platform, resulting in a 30% reduction in customer support inquiries.
Collaborated with product managers, developers, and UX designers to create user-centric documentation for new features and enhancements.
Implemented a structured authoring approach using DITA, reducing documentation maintenance efforts by 40%.
Conducted user research and analyzed feedback to continuously improve documentation quality and user satisfaction.
Mentored junior technical writers, fostering a culture of knowledge sharing and professional growth within the team.
Created and maintained documentation for AWS's cloud computing services, including EC2, S3, and Lambda.
Developed interactive tutorials and code samples to help developers quickly onboard and leverage AWS services.
Collaborated with localization teams to ensure documentation was accurately translated into multiple languages.
Implemented a docs-as-code approach using Markdown and Git, streamlining the documentation lifecycle.
Contributed to the development of AWS's public-facing documentation style guide, ensuring consistency across all content.
Developed user manuals, installation guides, and troubleshooting documentation for Dell's enterprise hardware and software products.
Collaborated with subject matter experts to gather and distill technical information into easily digestible content.
Created and maintained a centralized knowledge base, reducing the time spent on customer support inquiries by 25%.
Conducted workshops and training sessions to help internal teams effectively use and contribute to the documentation.
Received the "Outstanding Contributor" award for consistently delivering high-quality documentation and driving process improvements.
Documentation strategy
Knowledge base articles
Structured authoring (DITA)
Docs-as-code (Markdown, Git)
User research
Usability testing

API Technical Writers create documentation explaining how developers can integrate and utilize APIs, SDKs, and code libraries. When crafting a resume for this role, highlight technical writing proficiency, programming knowledge to grasp complex concepts, and the ability to simplify intricate information with clarity. Provide portfolio samples showcasing your API documentation skills along with an emphasis on accuracy and organization.

Highly skilled API Technical Writer with a passion for crafting clear, concise, and user-friendly documentation. Adept at collaborating with cross-functional teams to deliver comprehensive API documentation that empowers developers and enhances the overall developer experience. Proven track record of creating and maintaining high-quality documentation across various industries and platforms.

Spearheaded the development and maintenance of API documentation for Stripe's extensive suite of payment APIs, resulting in a 30% increase in developer adoption and satisfaction.
Collaborated closely with product managers, engineers, and UX designers to ensure accurate and up-to-date documentation across multiple platforms and programming languages.
Developed and implemented a structured authoring framework using Markdown and Git, streamlining the documentation process and reducing time-to-publish by 40%.
Created and delivered comprehensive API onboarding materials, including tutorials, code samples, and best practices, reducing developer support inquiries by 25%.
Actively contributed to the development of internal documentation standards and style guides, ensuring consistency and quality across all technical content.
Developed and maintained API documentation for various AWS services, including EC2, S3, and Lambda, ensuring clarity and accuracy for a global developer audience.
Collaborated with subject matter experts to gather and distill complex technical information into easily digestible documentation, code samples, and tutorials.
Implemented a docs-as-code approach using Markdown, Git, and CI/CD pipelines, enabling faster updates and improved version control.
Created and maintained API reference documentation using Swagger and OpenAPI specifications, ensuring consistent and machine-readable API definitions.
Actively participated in documentation working groups and contributed to the development of company-wide documentation standards and best practices.
Created and maintained technical documentation for Bloomberg's financial data APIs, including REST and WebSocket APIs, ensuring clear and concise information for financial developers.
Collaborated with cross-functional teams to develop and implement a unified documentation strategy across multiple products and platforms.
Developed and delivered API documentation workshops and training sessions for internal stakeholders, promoting best practices and fostering a documentation-centric culture.
Conducted regular documentation audits and user feedback sessions to identify areas for improvement and ensure documentation met the needs of the target audience.
Contributed to the development and maintenance of the company's internal documentation portal, improving discoverability and user experience.
Swagger/OpenAPI
Agile Methodologies
Cross-functional Collaboration
Information Architecture
Content Management Systems (CMS)
Localization and Internationalization

How to Write a Technical Writer Resume [+Examples]

Become a Certified Technical Writer

Interested in learning how to write and format your technical writer resume?

You may have excellent writing skills and have helped companies in managing their documentation.

You apply to different technical content writer jobs but receive no response.

Then you take a glance at your resume format and realize it’s 2 pages long. And you know hiring managers toss out two-page resumes right away. So you sit down to write your professional technical writer resume and have no clue where to begin. That’s where this ultimate technical writing resume guide comes in to help you.

This detailed article has the best technical writer resume examples to help you out. Here’s what we’ll be covering in-depth:

Outstanding technical writer skill resume samples
What skills you need to add to your resume
How to differentiate yourself from other candidates
The dos and don’ts of a technical writer’s resume

If you’re looking to learn via video, watch below. Otherwise, skip ahead.

Simply put, your technical writer resume needs to convince your prospective employer that you can add value to their organization. You need to prove that you are the best writer with technical knowledge to write end-user documentation and technical documents. Let’s see how you can do just that.

How to Write a Technical Writer Resume

As a technical writer, you’re solving a complex set of problems that people deal with daily. Onboarding documents, end-user guides, and tutorials all serve as solutions to problems.

Remember, when writing your resume, you’re reflecting on your skills as a problem-solver.

I see so many technical writers waste their time by mentioning the following:

Solid use of Google Docs and Microsoft Office
Ability to work in a cross-functional department
Highly energetic and able to listen to instructions
Expert in writing user manuals and software guides

Well, guess what? I’m not interested in any of it. None of it matters to me. This is all over the internet. Everybody is using these terms.

It is obvious as a technical writer that you need to have a solid grip on using MS Office and Google Docs, as well as a can-do attitude. Where did you differentiate yourself? Do you know what I’d like to see?

How did your technical documentation improve conversions?
How did you delegate tasks to complete technical documentation?
Did you ever work under pressure? If yes, how did it go?
What types of content did you write for the end-user?
How are you different from the rest?
Are you quick at learning new technologies and deadline-oriented?
Do you tend to work alone or trust your team?

Focusing too much on what you did shouldn’t be a top priority. Instead, be specific and mention the impact of your work.

What is the Best Technical Writer Resume Format?

There are three acceptable technical writer resume formats:

Reverse Chronological (Most recent work experience first)
Combination (ATS compliant)
Functional (Non-ATS compliant)

You need to make your technical writer’s resume compliant with ATS (Applicant Tracking Software). Did you know that 98% of Fortune 500 companies use ATS to filter out irrelevant resumes?

ATS scans all resumes, and only accepts those with the right keywords. This saves the time and effort of hiring managers to go through only relevant technical writer resumes.

To make your resume compliant for ATS, read the job description. Look for keywords such as developing, writing, and editing user guides and training manuals.

Now, go ahead and update your skills and work history sections with these types of phrases.

A reverse chronological technical writer resume format with the right keywords is a good option to highlight your CV.

What Sections to Include in Your Technical Writing Resume?

Here’s a list of sections you need to include:

This includes your complete profile information such as Full Name, Title (Expert Medical Writer), mobile number, Linkedin profile link, city, and email address.

Do not mention your complete address. City and State are fine.

Now is the time to shine. Your professional work experience should follow reverse chronological order. But here are a few points to note before doing anything:

Not all of your technical writing experience will be relevant. Hence, only include the parts relevant to the job.
Be specific and make it easy for hiring managers to understand you.
Hiring managers do not have time to go through all resumes.
Make it compliant with ATS.

Include your experiences in reverse chronological order. Your employer needs to know your most recent job experience to consider you for an interview call.

Your latest and most relevant job experience should be listed at the first, followed by previous relevant experiences. Here are some factors to take into account:

Be specific about what you did
What was the impact of your work?
What was your designation?
How long did you work as a technical writer?

Junior Technical Writer Resume Experience Example

You started your career as a junior technical writer 10 months ago. By now, you have enough experience working on different projects and reporting to a senior technical writer/manager.

Is a 10-month experience enough to list on your technical writer resume?

How do you convert this to an impressive story that convinces the hiring manager?

Don’t worry. We’re here to help. This is what you need to include:

The topics you were writing on.
The type of content you wrote.
Your reporting authority.
The goals you were instructed to achieve.

Even at the junior level, don’t let your entry-level experience hold you back from applying to better positions.

Associate Technical Writer

Cloud.ly, marketing automation software

Hours worked: 20 per week

Wrote training manuals for cloud-based programs.
Updated documentation for internal usage.
Helped to onboard of new customers.

Senior Technical Writer Resume Experience Example

A senior writer has more than 5 years of working experience writing anything from simple documents to extremely complicated technical documents. A senior writer has a team of entry-level and junior writers in the team, assigned to various tasks and roles.

But before writing your senior technical writer resume, there are some points you need to consider:

Mentioning all work experiences is not required for every job role.
Include relevant skills, qualifications, and work experience.
Making your resume ATS compliant should be a top priority.
A tailor-made cover letter and resume are important to be considered.

As a senior technical writer, you will have a lot to talk about on your resume. Again, relevancy is the key here. Making small amendments and fine-tuning a cover letter and resume for each job role is critical. Here’s what should go on your senior technical writer resume:

Team members reporting to you.
Delegation of tasks and responsibilities.
Relevant skills, qualifications, and certifications.
Achievements and milestones

Here is what the job description can look like:

Certified Senior Technical Writer

Dates of Employment: March to December

Creation and implementation of user documentation,
Maintained system records, and developed a list of Visio diagrams for the management.
Developed SOPs.
Created user onboarding documents and videos.
Prepared case studies of clients.

There is no shortage of technical skills to add to your resume.

But, here’s the catch.

Not all skills will be relevant to the job. You need to decide which skills to add after careful research of the job role.

Here are some technical skills you can add:

End-user documentation
Visual communication
Audience analysis
Tutorial writing
User guides
Research papers
Standard operating procedures
Functional specifications
Writing style guides
Research skills
Quality assurance

Also mention the tools that you use. Here is a list of the most common ones:

Camtasia and Snagit
Adobe Acrobat

These tools shouldn’t be mentioned separately. Instead, you should list them in bullet points under your job title. For example, “ Used Confluence to manage documentation for thirty engineers working on our editor portfolio product.”

Now that you’ve added technical skills and software tools, you also need to mention the soft skills. Only do so if you can back them up with numbers and specific details. Otherwise, they’re a red flag on your resume. Don’t just list the skills like this:

Computer skills
Multitasking
Time management

Instead, say “ Managed three freelance content writers to output fifty documentation articles for our knowledge base.”

What type of technical documentation are you expert in? List them in the same format as we just discussed:

Software development
Terms and conditions
Design guidelines
Legal documents

Only mention degrees relevant to technical writing. Skip your educational background if it doesn’t fit the job criteria.

Simply listing a Bachelor’s Degree won’t help you with your job application. Be specific. What was your thesis project about?

For example, the following is not impressive:

Bachelors in English, San Diego State University.

Instead, talk about academic accomplishments and subjects that demonstrate your technical knowledge. Like this:

Bachelors in Computer Science, San Diego State University or Certified UX Writer

Certifications

Technical Writing has grown to become a lucrative career. And as always, certifications help you to stand out from the rest of the candidates.

Certifications prove you are constantly honing your skills and staying one step ahead in a competitive job market.

Certifications cement your expertise and enable you to charge higher rates. Employers immediately resonate a technical certification or course with authority, increasing your likelihood of landing the job.

Here are some of the most prominent technical writing certifications that immediately distinguish you from your competition:

Technical Writer Certification Course from TWHQ
Certificate Course In Structured Writing For Technical Documentation
Certified Professional Technical Communicator (CPTC) Foundation, Practitioner, and Expert level
Technical writing courses on Udemy
Technical writing course from Coursera

Achievements

As a technical writer, what differentiates you from others?

Your skills, qualifications, and certifications matter, only if they translate to quality results for previous employers.

For every achievement, you need to provide a metric, which means a solid number.

What was the quantitative impact of your job in the previous company? Can you prove it?

I come across hundreds of technical writer resumes, filled with the following sentences:

“Worked in cross-functional teams with engineers, designers, and the business in an agile way.”

“Wrote user documentation.”

Yes, these are important, but what was the impact of user documentation?

A technical writer solves complex problems of accessibility.

Your recruiters are less interested in knowing the tools you used, and more in the impact your work had.

You also need to justify as you put down those numbers on your resume.

Hiring managers look for the following in your resume:

Accomplishments
End result of user documentation

Focusing on accomplishments in your resume is a great way to impress your employers. Use actual numbers to show the impact of your work.

Here are some excellent examples:

Increased end-user satisfaction by 35% and received stellar feedback for complex documentation.
Composed 100,000+ words of documentation for multiple technical products, including B2B web apps, SaaS products, and internally used software.
Helped 20+ clients in developing a complete knowledge base for their products.
Composed documentation for troubleshooting and reduced email tickets by 25%.

We have not yet come up with any technical writer’s resume listing interests as a separate section. Employers do not pay attention to it. They are concerned about what matters the most to them; performance, numbers, and skills.

As a rule of thumb, leave out this section. This does not have any impact on your hiring.

A vast majority of jobs in the US require you to be fluent in the English language. Many technical writing jobs demand the ability to write in another language. If you have this skill, then this is a huge plus and will immediately open doors for you.

Employers also demand a basic sense of a programming language such as Python, and JavaScript, to write technical articles.

This is something you need to mutually decide with your potential employer. If there is a demand for any other language, it is better not to list it unless you are an expert in it and it’s relevant to the position.

For example, here’s one job post on Upwork. The employer is demanding a technical writer with a programming background:

Many European countries like France, Spain, and Germany prefer to hire candidates with expertise in their native tongues.

Technical Writer Resume Example

Here’s an example of a technical writer resume that I came across and loved.

Every line says how they can make an impact. They also avoid using an objective, job summary, separate skills section, and irrelevant experience. The only improvements I’d make here is breaking up the paragraphs into shorter bullet points and limiting the resume to one page.

They also mastered including their skills, software knowledge, and any other relevant experience in their work job details. They don’t just list SharePoint under a “Skills” section. They write, “Consolidated information across nine individual websites, using Microsoft SharePoint…” That’s how it’s done.

My Personal Technical Writing Job Application Experience

When I first began my technical writing career, I was also in your position, applying to jobs and expecting calls in return. Even though I had two bachelor’s degrees, I was having a hard time landing the right job. Here were the results using this shotgun approach:

Applied to over 150 jobs
110 rejections
0 invitations for an interview

“Something is missing. Why am I not even getting a response back?”, I kept asking myself.

Then, I changed my strategy. I invested time in researching each company’s job roles and customized my CV and cover letter. This time, the results were astonishing:

35 resumes sent
20 rejections
5 first-round interviews
2 second-round interviews
1 final-round interview
1 job offer

1 job offer for every 35 applications? This might seem like a low conversion rate. Well, compare it to my previous numbers. I had 0 responses on over 150 job applications.

Fast forward to today, this is a huge achievement for me.

How Many Pages Should Your Technical Writer’s Resume Be?

KISS. Keep It Short and Simple. This means your technical writer resume needs to be NO longer than 1 page.

5 seconds .

That’s it. That’s all it takes for a hiring manager to go through your resume and decide if you are the right technical writer.

This is where you need to put your technical writing skills to land that dream job.

Resume Best Practices

Here are 5 writing tips that will help you in writing a perfect technical writer resume:

1. Write a Customized Cover Letter

Customize your technical writer cover letter to fit the job role. It should reflect your interpersonal skills and how you can add value to your employer’s organization.

2. Update Your Resume for Each Job Role

Every job description and role is different. A golden rule of thumb is to iterate your resume according to a specific job role. For example, if the job role is a senior technical writer on technology, update your resume for that role.

Hiring managers prefer candidates who have personalized their cover letters and resumes according to the job roles.

3. Link to Your Technical Content Portfolio

You can’t underestimate the importance of having a personal website.

Think about it for a second. Few technical writers have personal websites. Those who do will stand out from the rest.

Having a website with links to a technical content portfolio will improve your chances of landing the right job, despite competition.

4. Mention Relevant Work History

Don’t write anything in your CV that you’ll have a hard time justifying later on. This means that your work history should only refer to relevant jobs.

For example, if you haven’t written on a medical topic in one of your previous jobs, don’t mention it. You should have a deep knowledge of the job you’re applying to.

5. Proofread Before Applying

Are you kidding me? Despite having excellent writing skills, you had long sentences and spelling errors in your resume?

But you’re applying as a technical writer, right? You can’t afford to have any mistakes in your technical writer resume.

No matter how skilled you are, one grammatical or spelling error is enough for rejection.

It is a technical writer’s job to ensure the final work is free from errors. This isn’t limited to user manuals, technical manuals, and new technical documentation. It also applies to your technical writer resume.

Technical Writer Resume Don’ts

Here are several extra don’ts for your technical writer resume:

Resume Summary and Objective

Why would you include a summary of your resume? I see this all the time with a couple of lines listed at the top of a resume. Your resume is already a summary of your job experience. You don’t need a summary of a summary.

What does a photo tell me about your experience? Nothing. If you apply for a job outside of acting or modeling, there’s no reason to include a photo. Moreover, they likely can find your photo by visiting your LinkedIn profile or searching your name on the web.

Irrelevant Experience

If you’re like me, then you have over ten years of experience. The truth is no one cares what you did ten years ago. Many hiring managers don’t care what you did over two years ago. What you did recently is what matters the most. Place emphasis on who you are today, not the fact that you worked in a restaurant during college.

Technical Writer Portfolio Examples

Here are some links to portfolio websites of writers that allow them to charge high rates in the industry:

Michal Eisikowitz

Michal develops trust and connection with the visitor. She is confident and knows what she’s selling. The copy above the fold, coupled with her picture, speaks to the client. Who isn’t going to hire her?

Mary Yerkes

Not the most visually appealing website. But it is clean, simple, fast, and conveys professionalism without wasting any time. Mary knows that her profile description and picture stand out. I would give her the first preference if I needed professional reports or a writing coach.

I loved the way Emily portrays her experience in 2 lines. This is an excellent example of a professional resume summary, along with links to her work.

Where Can You Apply With Your Technical Writer Resume?

Your resume is now the single best marketing weapon to land high-paying jobs.

This is your time to apply for technical writing jobs found on the following job boards and international freelance marketplaces, such as:

Now some of these sites may not seem appealing to you. Do you want to write technical articles for cheap clients through Fiverr? Yes and no. If you need experience to put on your resume, any freelancing technical writing experience will help. It’s rare to step into a technical writing job without some technical writing or other relevant experience (e.g. English degree, engineering background).

Technical Writers’ Median Pay and Outlook

According to BLS (US Bureau of Labor Statistics), the median pay for a technical writer is $74,650 and the hourly rate is $35.89. To make this amount of money, you need a resume that helps you to stand out.

But that’s not the only reason for writing a technical writer’s resume.

Technical writers have the fastest growth in any occupation, at 12%. By 2030, there will be 5,500 new projected technical writer job openings every year.

Numerous entry-level technical writer jobs earn between $40,000 to $50,000, but as a skilled senior writer, you can reach the six-figure mark. Here is factual data on technical writing jobs in the US:

Estimate of Entry-level Technical Writer at HP : $43,630

Experienced Technical Writer at Apple : $115,885

Senior Technical Writer at Dell : $105,000

The continuing expansion of B2B and SaaS products/services has resulted in increasing the employability of technical writers. With the release of new software applications, the demand for technical writers to write onboarding manuals, user guides, and tutorials will rise.

Despite this, companies can’t find the right technical writers for the following reasons:

Writers can’t understand the software program.
Job post was not promoted or posted on the right platforms.
Resumes were not received from technical writers.
Technical writers haven’t submitted well-crafted resumes.

Selling is at the heart of every business, and as a technical writer, you need to master the art of selling yourself as the most reliable candidate.

Summary and Key Takeaways

We’ve covered a massive amount of information on how to write a technical writer’s resume. We always strive to provide as detailed and relevant information as possible to help you in your professional career.

Let’s take a look at the bigger picture. Here’s a summary of the entire guide:

Be relevant and use reverse chronological order wherever relevant.
Personalization is the key.
Include the right keywords so that ATS doesn’t filter out your resume.
Never apply without proofreading.
Use a sniper approach.

Writing a technical writer’s resume is challenging, yet rewarding at the same time. It can take anywhere between an entire day up to a few weeks to write that perfect resume.

With so much competition, you cannot and should not rely on a generic resume template. Hiring managers will easily figure it out.

I have full faith in you.

After reading this guide, it’s time to craft your professional resume.

To help inspire you, we have a before and after case study video here of how one of our tech writing students used this advice.

If you are new to technical writing and are looking to break-in, we recommend taking our Technical Writing Certification Course , where you will learn the fundamentals of being a technical writer, how to dominate technical writer interviews, and how to stand out as a technical writing candidate.

We offer a wide variety of programs and courses built on adaptive curriculum and led by leading industry experts.

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4 Technical Writer Resume Examples for Your 2024 Job Search

Technical writers are experts at breaking complex topics down into simple, easy-to-understand language. Just like a technical writer would simplify a challenging concept, a well-written technical writer resume should break down an impressive career story into thoughtfully structured sections. In this guide, we'll review 1 technical writer resumes and highlight some of the key best practices to follow in 2023.

Resume Examples

Resume guidance.

High Level Resume Tips
Must-Have Information
Why Resume Headlines & Titles are Important
Writing an Exceptional Resume Summary
How to Impress with Your Work Experience
Top Skills & Keywords
Go Above & Beyond with a Cover Letter
Resume FAQs
Related Resumes

Common Responsibilities Listed on Technical Writer Resumes:

Develop, organize and maintain technical documentation
Gather, analyze and organize data from various sources
Write user guides, technical documentation and instruction manuals
Create and organize technical documents such as user guides, datasheets, whitepapers, etc.
Work with software engineering and product teams to document product features and functionality
Creation and updating of product knowledge base, FAQs, etc.
Develop technical content/training materials and tutorials
Translate technical concepts, terminology and explanations into Simplified language
Develop technical documents such as End-User Licensing Agreements
Create graphics and illustrations to support technical documentation
Maintain version control of all versions of documents
Work with stakeholders to review and approve the document
Research and maintain an up-to-date information on the latest industry trends and technologies
Automate and improve, where appropriate, the production of technical documents and resources
Train teams on new technologies and practices, and develop templates or checklists to ensure accuracy and consistency in documentation

You can use the examples above as a starting point to help you brainstorm tasks, accomplishments for your work experience section.

Technical Writer Resume Example:

Authored more than 50 technical articles, whitepapers, user guides and instruction manuals in software engineering, product features and functionality, to help create an up-to-date knowledge base of products
Single-handedly maintained version control of over 30 documents daily, helping to ensure accuracy and consistency across all versions
Developed templates and checklists that reduced production time and allowed teams to train on new technologies and practices efficiently
Developed, organized, and managed over 100 technical documents and resources, including data gathering and analysis from various sources
Transformed complex technical concepts and terminologies into simplified language, making it easier for the users to understand the material
Created and produced compelling graphical visualizations to supplement technical documents, such as end-user licensing agreements, training materials, and tutorials
Automated and optimized the production process, enabling teams to produce technical resources with accuracy in less time with ease
Authored user guides, FAQs, and knowledge base to streamline user experience and improve product usage
Researched and tracked the latest industry trends, standards, and technologies to ensure all technical documentation was up-to-date and accurate
Technical Writing
Documentation
Version Control
Graphic Design
Data Gathering & Analysis
Knowledge Management
User Interface Design
Technical Concept Translation
User Experience Optimization
Instructional Design
Process Optimization
Project Management
Industry Trends & Standards
Research & Development
Quality Assurance
Content Management
Problem Solving
Strategic Planning
Communication & Interpersonal Skills

Entry Level Technical Writer Resume Example:

Developed and maintained a comprehensive library of technical documentation, including user guides, installation guides, and tutorials, resulting in improved accessibility and usability for end-users.
Collaborated with cross-functional teams, including developers and product managers, to ensure accuracy and consistency of technical documentation, leading to a reduction in customer support inquiries by 25%.
Researched and analyzed technical information to create accurate and comprehensive documentation, resulting in a 15% increase in customer satisfaction ratings.
Created and maintained a style guide and standards for technical documentation, ensuring consistency and adherence to industry best practices.
Developed and maintained online help systems, providing users with easily accessible and searchable documentation, resulting in a 20% decrease in customer support response time.
Collaborated with stakeholders to develop and maintain templates for technical documentation, streamlining the documentation creation process and improving efficiency by 30%.
Developed and maintained a glossary of technical terms, improving clarity and understanding for both technical and non-technical stakeholders.
Researched and analyzed technical information to create accurate and comprehensive documentation, resulting in a 10% reduction in customer support escalations.
Collaborated with cross-functional teams to develop and maintain a knowledge base of technical information, providing a centralized resource for internal and external stakeholders.
Technical writing
Research and analysis
Collaboration and teamwork
Documentation management
Knowledge of industry best practices
Development and maintenance of style guides
Creation of user guides and tutorials
Online help system development
Template creation and maintenance
Glossary development and maintenance
Knowledge base development
Understanding of technical terms
Ability to communicate complex information clearly
Attention to detail
Time management
Problem-solving
Proficiency in technical writing software
Understanding of SEO principles
Ability to work with cross-functional teams
Customer service skills
Adaptability to new technologies
Ability to handle multiple projects simultaneously
Proficiency in Microsoft Office Suite
Basic understanding of coding languages.

Senior Technical Writer Resume Example:

Developed and implemented a comprehensive style guide and template system, resulting in a 30% reduction in documentation errors and improved consistency across all technical documentation.
Collaborated with cross-functional teams to create and maintain online help systems and video tutorials, increasing user adoption and reducing support tickets by 25%.
Managed the development and maintenance of technical documentation for mobile applications, resulting in a 20% decrease in customer confusion and improved user satisfaction.
Researched and analyzed technical information to create accurate and comprehensive documentation for software products, resulting in a 15% reduction in customer support inquiries and improved user self-sufficiency.
Collaborated with developers and product managers to ensure accuracy and completeness of technical documentation, leading to a 10% increase in product quality and customer satisfaction.
Developed and maintained technical documentation for APIs and other web services, resulting in a 20% increase in developer productivity and improved integration success rate.
Developed and maintained technical documentation for hardware products, resulting in a 25% decrease in customer confusion and improved product usability.
Collaborated with stakeholders to develop and maintain technical documentation for cloud-based services, resulting in a 20% increase in customer adoption and improved onboarding experience.
Implemented a streamlined documentation review process, reducing review cycles by 30% and improving documentation delivery time by 20%.
Advanced technical writing and editing skills
Proficiency in creating and maintaining style guides
Ability to develop and manage online help systems and video tutorials
Experience in creating technical documentation for mobile applications
Strong research and analytical skills
Ability to collaborate effectively with cross-functional teams
Knowledge of software product documentation
Experience in writing technical documentation for APIs and web services
Ability to work with developers and product managers to ensure documentation accuracy
Experience in creating technical documentation for hardware products
Knowledge of cloud-based services documentation
Ability to streamline and manage documentation review processes
Project management skills
Proficiency in using technical writing tools and software
Understanding of user experience principles
Ability to translate complex technical concepts into clear, concise, and user-friendly language
Strong attention to detail
Excellent communication and interpersonal skills
Ability to work under tight deadlines and manage multiple projects simultaneously
Knowledge of industry trends and emerging technologies.

API Technical Writer Resume Example:

Developed and maintained API documentation that resulted in a 25% decrease in customer support tickets related to API usage.
Collaborated with product teams to ensure accuracy of API documentation, leading to a 15% improvement in developer satisfaction ratings.
Implemented API documentation templates and style guides, resulting in a 20% reduction in documentation creation time.
Researched and analyzed API documentation requirements, resulting in the development of a comprehensive API documentation strategy that improved developer onboarding time by 30%.
Developed and maintained API documentation tools, increasing documentation efficiency by 25% and reducing errors in the documentation process by 20%.
Implemented API documentation processes and workflows that improved cross-functional collaboration and reduced documentation review time by 15%.
Developed and maintained API documentation standards, resulting in a 40% improvement in documentation consistency and clarity.
Implemented API documentation best practices, leading to a 20% increase in API adoption and usage by external developers.
Developed and maintained API documentation metrics and dashboards, providing actionable insights to product teams and contributing to a 10% increase in API performance and reliability.
Proficiency in API documentation development and maintenance
Knowledge of API documentation standards and best practices
Ability to implement API documentation templates and style guides
Experience with API documentation tools
Ability to research and analyze API documentation requirements
Skills in developing API documentation strategies
Ability to implement API documentation processes and workflows
Experience in cross-functional collaboration
Proficiency in developing and maintaining API documentation metrics and dashboards
Ability to provide actionable insights based on API documentation metrics
Strong written and verbal communication skills
Attention to detail and accuracy
Ability to work in a fast-paced, deadline-driven environment
Strong problem-solving skills
Proficiency in technical writing software (such as MadCap Flare, Adobe FrameMaker)
Knowledge of programming languages (such as Python, Java, JavaScript)
Understanding of RESTful and SOAP APIs
Familiarity with version control systems (such as Git, SVN)
Knowledge of data formats (such as JSON, XML)
Ability to understand and explain complex technical concepts.

High Level Resume Tips for Technical Writers:

As a technical writer, your resume should showcase your ability to communicate complex technical information in an understandable and user-friendly way. Here are some tips to help you focus on what matters most: Highlight your technical expertise:

Your resume should demonstrate your understanding of technical concepts and terminology, as well as your ability to explain them clearly to non-technical audiences. Emphasize your writing skills:

Your resume should showcase your ability to write clearly, concisely, and accurately. Use concrete examples to demonstrate your ability to create technical documentation, including user manuals, technical specifications, and software documentation. Highlight your attention to detail:

Technical writing requires a high level of attention to detail. Your resume should showcase your ability to catch errors and inconsistencies, as well as your proficiency in using style guides and other tools to ensure consistency in your writing. Tailor your resume to the job and company:

Customize your resume to each job you apply for, emphasizing the skills and experiences that make you a strong fit for the specific role and company.

Must-Have Information for a Technical Writer Resume:

Here are the essential sections that should exist in a technical writer resume:

Contact Information
Resume Headline
Resume Summary or Objective
Work Experience & Achievements
Skills & Competencies

Additionally, if you're eager to make an impression and gain an edge over other technical writer candidates, you may want to consider adding in these sections:

Certifications/Training

Let's start with resume headlines.

Why Resume Headlines & Titles are Important for Technical Writers:

Technical writer resume headline examples:, strong headlines.

Experienced Technical Writer with 4 Years in Technical Editing

Proven Record of Technical Writing & Documentation Excellence

What makes the good headlines good is that the resume headlines are written to provide the potential employer with a quick overview of the Technical Writer's professional expertise and accomplishments. In the first headline, the writer's 4 years of experience is made clear, while the second headline speaks to the track record of success and excellence.

Weak Headlines

Skilled Technical Writer Looking for Opportunity

4 Years in the Writing Trenches

Why are these resume headlines weak? They lack specifics. The first headline is a generic statement, while the second headline does not provide any additional information about the degree of the technical writer's experience. It does not provide the potential employer with any impression of the writer's knowledge or track record.

Writing an Exceptional Technical Writer Resume Summary:

A resume summary is a brief but important overview of your skills, experiences, and accomplishments as a Technical Writer. It provides an opportunity to highlight the most relevant information of your career and demonstrate how your experiences and skills align with the role you're applying for.

Your resume summary should showcase your expertise in writing and communicating technical information, as well as your ability to work closely with technical subject matter experts. A well-crafted summary will quickly communicate the value you bring to the organization, highlighting your experience in producing technical documents, presentations, and other materials for both technical and non-technical audiences.

Here are a few tips for writing an effective resume summary for Technical Writers:

Tailor it to the specific job you are applying for by highlighting the most relevant skills and experiences. We can't stress this enough, relevacy is essential.
Mention your quantifiable achievements, such as producing technical documents that were widely used and well-received by the target audience
Use keywords related to the technical writing industry and the company's needs to make your resume stand out to both people and applicant tracking systems (ATS)
Keep the summary concise, ideally under 4 sentences
Avoid generic statements and cliches and try not to repeat any information already included in other sections of your resume.

Technical Writer Resume Summary Examples:

Strong summaries.

Skilled Technical Writer with 4 years of experience in creating user documentation, instructional manuals, and other technical documents. Proven success in working collaboratively with software engineers and product managers to ensure accuracy and clarity in all technical documents.
Experienced Technical Writer with 4 years of experience in writing, editing, and formatting technical documents. Skilled in using a variety of software tools to develop high-quality documentation that meets customer requirements.

Why these are strong:

These summaries demonstrate the Technical Writer's experience in creating user documentation, instructional manuals, and other technical documents, and in working collaboratively with software engineers and product managers. They also demonstrate the Technical Writer's ability to use a variety of software tools to develop high-quality documentation that meets customer requirements.

Weak Summaries

Experienced Technical Writer with 4 years of experience in creating technical documents. Experience in working collaboratively with software engineers and product managers.
Skilled in creating technical documents, and working collaboratively with software engineers and product managers.

Why these are weak:

These summaries are too generic and lack specifics. They do not demonstrate the Technical Writer's ability to write, edit, and format technical documents, or to use a variety of software tools to develop high-quality documentation that meets customer requirements. They also do not demonstrate the Technical Writer's experience in working collaboratively with software engineers and product managers.

Resume Objective Examples for Technical Writers:

Strong objectives.

Motivated technical writer, passionate about crafting content for software engineering solutions and a desire to learn and contribute to the team's success.

Dedicated recent graduate with strong writing and communication skills and an eagerness to contribute to technical documentations in a collaborative and fast-paced environment.

The great resume objectives are specific, concise and tailored to the job they are applying for. They explain the applicant's motivations and goals, and provide detail about the applicant's skillset.

Weak Objectives

Recent graduate with 1+ years of experience in Technical Writing seeking a position with a larger company to show off my skills.

Seeking a position as a Technical Writer where I can use my existing writing skills to be successful.

The poor objectives are too vague and lack detail on the skills the applicant brings to the role. They also do not provide any indication of career goals or motivations for applying for the role.

Generate Your Resume Summary with AI

Speed up your resume creation process with the ai resume builder . generate tailored resume summaries in seconds., how to impress with your technical writer work experience:, best practices for your work experience section:.

Highlight key achievements and results: Describe how you applied your technical expertise to solve problems or provide solutions, and document the positive effect that you had on the organization.
Quantify your technical contributions: Include numbers and other hard evidence that clearly demonstrate the impact of your work.
Use clear and concise language: Make sure that the information you provide is neatly organized and easy to understand. Avoid complex jargon and long-winded descriptions.
Demonstrate problem-solving skills: Spend some time highlighting how you handled different issues, think outside the box to come up with creative solutions, and collaborated with other teams and departments.
Focus on how you helped the company scale: Explain how your technical contributions helped the organization grow, improve efficiency, and save time and money.
Describe the technologies you are most familiar with: This can include software, coding languages, databases, and other web technologies.
Mention the tools with which you are proficient: Include anything that helped you perform your duties, such as content management systems or project management software.
Showcase your technical writing skills: Discuss any technical writing or editing tasks that you completed, such as reviewing and revising technical documents, creating user manuals, or preparing guidelines and tutorials.
Specify your job titles and roles: Make sure that the titles you use accurately reflect the responsibilities that you held.
Explain the working environments you have experienced: This can include remote offices, on-site locations, virtual teams, or any other type of environment you have worked in.

Example Work Experiences for Technical Writers:

Strong experiences.

Contributed to the development and implementation of technical documentation for complex software systems, increasing efficiency by 20% and reducing errors by 25%

Collaborated with cross-functional teams, including developers, product managers, and QA, to gather and document requirements, design specifications, and user guides

Developed and maintained a technical library and a knowledge base, increasing access to information by 50% for both internal and external stakeholders

Conducted user research and feedback sessions to validate the effectiveness and accuracy of the documentation, making improvements based on user feedback

Created technical documentation for a cloud-based project management platform, ensuring the platform's usability and accessibility

Worked closely with the development team to understand complex technical concepts and translate them into clear, concise, and user-friendly documents

Developed and delivered comprehensive training sessions to end-users and customer support teams, reducing training time by 30%

Created a range of instructional materials, including video tutorials, Quick Start guides, and FAQs, to support customers in their adoption of the platform

These experiences demonstrate the technical writer's ability to work effectively with cross-functional teams, gather and document requirements, and translate complex technical concepts into clear and concise documentation. The achievements, such as increasing efficiency, reducing errors, and improving access to information, highlight the impact the technical writer had on the organizations they worked for. Additionally, the focus on user research and feedback showcases the writer's commitment to creating effective and usable documentation

Weak Experiences

Created user manuals for new software product releases

Conducted research and gathered information from various stakeholders

Worked with developers and product managers to ensure accurate and concise documentation

Edited existing technical documents for grammar and style

Managed documentation updates for multiple software products

Responded to user feedback and made necessary revisions to documentation

Both of these work experiences are very general and lack specificity in terms of the scope, impact, and results of the work. In the first example, it's not clear how many software releases were covered, how many stakeholders were involved, and what impact the user manuals had on product adoption or user satisfaction. In the second example, it's not clear how many documentation updates were managed, what challenges were faced in responding to user feedback, or how the revisions improved the overall quality or effectiveness of the documentation.

Top Skills & Keywords for Technical Writer Resumes:

Top hard & soft skills for technical writers, hard skills.

Technical writing proficiency
Excellent written and verbal communication
Knowledge of style guides
Document design/layout skills
Experience with project management software
Familiarity with content management systems (CMS)
Technical editing and proofreading
Information architecture design
Multimedia authoring tools
Ability to learn new technology quickly

Soft Skills

Communication - the ability to clearly convey technical information to various stakeholders.
Problem Solving - the ability to assess, analyze and come up with innovative solutions to technical problems.
Leadership - the ability to motivate and lead a team in a technical environment.
Time Management - the ability to efficiently manage time and resources in order to complete projects on time.
Analytical Thinking - the ability to assess and interpret data to identify trends and generate insights.
Negotiation - the ability to effectively negotiate project requirements with stakeholders.
Risk Management - the ability to identify, mitigate and manage risks associated with technical projects.
Collaboration - the ability to work as part of a team and build relationships with internal and external stakeholders.

Go Above & Beyond with a Technical Writer Cover Letter

Technical writer cover letter example: (based on resume).

Dear Hiring Manager at [Company], I was excited to see your job posting for a Technical Writer, as I am confident that my extensive experience in technical writing makes me a perfect fit for this position. With over 50 technical articles, whitepapers, user guides, and instruction manuals under my belt, I have developed a wealth of skills in maintaining accuracy, consistency, and efficiency in technical document production. As a technical writer, I understand the importance of creating a clear and concise language that is easy to understand for users with varying technical backgrounds. I have developed the ability to transform complex technical concepts and terminologies into simplified language, making it easier for users to understand the material. Additionally, I have developed and produced graphical visualizations to supplement technical documents such as end-user licensing agreements, training materials, and tutorials. In my previous role, I single-handedly maintained version control of over 30 documents daily, ensuring accuracy and consistency across all versions. I also developed templates and checklists that reduced production time and allowed teams to train on new technologies and practices more efficiently. I have also created and produced compelling resources such as user guides, FAQs, and knowledge bases that streamlined user experience, thereby improving product usage. Through research and tracking of the latest industry trends, standards, and technologies, I have ensured that all technical documentation I create is up-to-date and accurate. I am excited about the opportunity to bring my skills and experience to [Company] as a Technical Writer. Thank you for your consideration, and I look forward to hearing from you soon. ‍

Sincerely, [Your Name]

A cover letter is an invaluable tool for any Technical Writer looking to stand out from the competition. It allows you to showcase your communication skills, highlight your relevant experience, and demonstrate your enthusiasm for the position.

While a resume provides a summary of your skills and experience, a cover letter allows you to personalize your application and connect with the hiring manager on a deeper level. It's an opportunity to tell your story, explain why you're passionate about technical writing, and show how you can add value to the organization.

Here are some of the key reasons for pairing your technical writer resume with a cover letter:

It demonstrates your communication skills: As a technical writer, communication is key. Your cover letter provides an opportunity to showcase your ability to write clearly and concisely, and to convey your ideas effectively.
It shows your enthusiasm for the position: A well-written cover letter can demonstrate your passion for the role and the organization. This can make a big difference in the hiring manager's decision-making process.
It highlights your relevant experience: Your cover letter allows you to explain how your skills and experience align with the requirements of the job. This can help the hiring manager understand why you're a good fit for the role.
It sets you apart from other applicants: A well-crafted cover letter can help you stand out from other applicants who may have similar experience and qualifications.

We understand that writing a cover letter may seem daunting, but it doesn't have to be. Remember that the cover letter is an extension of your resume, so you can use the same format and content as your resume. It's also a chance to address any gaps or questions that the hiring manager may have after reading your resume.

Tips for aligning your cover letter with your resume:

Use the same header as your resume: This will help the hiring manager identify your application as a complete package.
Align the content of your cover letter with the requirements of the job: Use the job description as a guide to highlight your relevant skills and experience.
Use keywords from the job posting: Incorporate relevant keywords from the job posting to help your application get past applicant tracking systems (ATS).
Keep your cover letter concise and focused: Aim for one page and avoid repeating information from your resume.
Proofread carefully: Errors in your cover letter can undermine your credibility, so make sure to proofread carefully before submitting your application.

Resume FAQs for Technical Writers:

How long should i make my technical writer resume.

When deciding the ideal resume length for Technical Writers, a good guideline is one to two pages. Any longer than that can risk being too repetitive or overwhelming. Detail and clarity of information presented are most important when it comes to resumes - always strive for quality rather than quantity. Keep in mind that a concise, focused resume gives employers the best impression of your skills and value.

What is the best way to format a Technical Writer resume?

1. When formatting a Technical Writer resume, it is important to include any key technical skills, industry certifications and software experience. These should be listed prominently in the resume on the first page, with clear examples provided. 2. A summary of qualifications should also be provided, highlighting relevant experience and accomplishments. 3. It is critical to emphasize the results you can drive, such as the number of projects you've completed or the impact your written content has made. 4. Keep Technical Writer resumes concise and professional, avoiding any irrelevant content and only including the most relevant sections and skills.

Which Technical Writer skills are most important to highlight in a resume?

Technical Writers should include a range of hard skills in their resume, both technical and nontechnical. The technical skills will be of particular importance, as this profession is focused on using technical knowledge for the creation and documentation of information. Examples of technical hard skills include: -Ability to use content-management systems and mark-up languages, such as HTML, CSS and XML -Ability to use graphic design and software development tools, such as Adobe Creative Suite and Microsoft Visual Studio -Knowledge of information systems and database management -Strong writing and editing skills, with the ability to create crisp, well written copy Non-technical skills can also be important, depending on the job role. This can include: -Strong problem solving and analytical skills -Excellent organizational and communication abilities -Detail-oriented and capable of multi-tasking -Flexible and able to easily adapt to changing technology and trends -Knowledge of the industry, with an understanding of technical processes and terminology Including both technical and non technical hard skills in a resume will help any Technical Writer stand out and land the job they are applying for.

How should you write a resume if you have no experience as a Technical Writer?

If you have no experience as a Technical Writer, it is still important to write a high-quality resume. Include all prior experiences that show your technical aptitude and skills. Be sure to include any computer skills, programming languages, software, or hardware that you have used in the past. Make sure you detail the projects you were a part of and any relevant volunteer or educational experience. Additionally, highlight the communication, writing, and problem-solving skills that you have.

Compare Your Technical Writer Resume to a Job Description:

Identify opportunities to further tailor your resume to the Technical Writer job
Improve your keyword usage to align your experience and skills with the position
Uncover and address potential gaps in your resume that may be important to the hiring manager

Related Resumes for Technical Writers:

Technical writer resume example, more resume guidance:.

Career Blog

Technical Writer Resume Examples and Tips: A Complete Guide

Technical writing is a specialized form of writing that communicates complex technical information in a clear, concise, and accessible manner. It is an essential aspect of various industries, including technology, engineering, pharmaceuticals, and healthcare.

The importance of technical writing cannot be overstated, as it has multiple benefits for businesses and organizations. Effective technical writing facilitates the transfer of knowledge between experts and non-experts, increasing productivity and reducing errors. Technical documents such as user manuals, product guides, and guidelines aid in promoting safety, ensuring compliance with industry regulations, and improving customer satisfaction.

In an organization, a technical writer has a crucial role to play. They are responsible for analyzing complex technical information and simplifying it for a broader audience. They work closely with subject matter experts, project managers, and stakeholders to create technical documents that are accurate, easy to understand, and concise.

A technical writer’s responsibilities include researching, organizing, and presenting information in a clear and concise manner. They also work on creating user documentation, troubleshooting guides, and reports. A technical writer often collaborates with other departments such as product development, marketing, and engineering to ensure that their writing aligns with the organization’s objectives and goals.

Technical writing is an indispensable aspect of various industries, and the role of a technical writer in an organization cannot be overstated. Effective technical writing helps businesses communicate technical information effectively, leading to increased productivity, better customer satisfaction, and reduced errors.

Technical Writer Resume Basics

When it comes to creating a resume as a technical writer, there are a few basics to keep in mind. In this section, we’ll go over an overview of what a technical writer resume should include, formatting and design tips to make it stand out, and important keywords to use when describing your skills and experience.

Overview of technical writer resume

First and foremost, your technical writer resume should clearly highlight your experience in technical writing. This includes your ability to translate complex technical concepts into easily understandable language, as well as your expertise in various documentation types such as user manuals, online help files, and technical specifications.

Additionally, your resume should showcase your experience working with different types of software and technologies. This could include experience with content management systems, visualization tools, and project management software.

Formatting and design tips

When it comes to formatting and design, keeping your resume clean, easy to read, and visually appealing is key. Use a clear, legible font that is easy to read and make sure that your resume is well-organized and easy to scan.

Consider using bullet points to break up longer paragraphs and make your experience and skills stand out. You should also include appropriate headings to clearly categorize different sections of your resume.

Finally, make sure that your resume is visually appealing by using consistent formatting and design throughout. This could include using a professional color scheme or adding in relevant graphics or charts to showcase your skills.

Keywords for a technical writer resume

When describing your skills and experience as a technical writer, there are several important keywords to use. This can help your resume get noticed by recruiters and hiring managers who are looking for specific skills and experience.

Some of the most important keywords to include in your technical writer resume include technical writing, software documentation, content management, and project management. Additionally, you may want to highlight your experience with specific tools or platforms such as Microsoft Office or Adobe Creative Suite.

Other important skills to include on your technical writer resume include excellent communication skills, attention to detail, and the ability to work well independently or as part of a team.

By following these formatting and design tips and including the right keywords, you can create a strong technical writer resume that showcases your skills and experience and catches the attention of potential employers.

Technical Writer Resume Objective Statement

When applying for a technical writer position, the objective statement of your resume is one of the most critical components of your application package. This section provides insight into who you are, your skills, and expresses your goals to prospective employers.

What is an objective statement?

An objective statement is a brief statement that summarizes your career objectives and goals regarding the position you are applying for. An effective objective statement should communicate to the employer that you have a clear understanding of the position requirements and that you believe that you are the ideal candidate for the position.

Purpose of an objective statement

The primary purpose of an objective statement is to highlight your career goals and show your prospective employer how your experience and skills align with their requirements for the position. A well-written objective statement can help your application stand out when compared to other applicants.

Examples of technical writer resume objective statements

A results-oriented technical writer with over five years of experience creating and authoring technical documentation seeks a challenging position at XYZ Company.

Technical writer with exceptional research, writing, and editing abilities looking to work in a dynamic and challenging technical environment with a focus on providing quality documentation and instructions.

Seeking a position in a software development company as a technical writer, where my writing and designing experience can significantly contribute to the company’s growth.

A technical writer with solid experience in developing user manuals, online helps and tutorials, and other technical documents is seeking a position that utilizes my understanding of technical subjects to provide customers with clear and concise documentation.

As a technical writer with expertise in creating complex documents, I aim to work with a reputable company that values quality documentation and supports innovative approaches to problem-solving.

A well-crafted objective statement is an essential component of any technical writer’s resume. It can make a significant impact on your chances of landing a job interview. Use the examples provided as guidelines and customize your objective statement to ensure that it aligns with the position requirements and the company’s goals.

Technical Writer Resume Summary Statement

What is a summary statement.

A summary statement is a brief introduction at the top of your resume that showcases your most relevant experiences, skills, and achievements. It is also sometimes called a personal summary or professional summary.

Purpose of a summary statement

The purpose of a summary statement is to hook the reader’s attention and entice them to read further into your technical writer resume. It should provide a quick snapshot of who you are as a candidate and what you can offer the employer. Additionally, it helps to tailor your resume to the specific job posting and highlights your strongest qualifications for the position.

Examples of technical writer resume summary statements

“Technical writer with over six years of experience creating user manuals, technical specifications, and other documentation for software companies. Effective at translating complex technical jargon into clear, concise language for both technical and non-technical audiences.”

“Detail-oriented technical writer with a background in engineering and software development. Skilled in researching, writing, and editing technical materials, including user manuals, training guides, and online help systems. Experienced in collaborating with cross-functional teams to meet project deadlines.”

“Results-driven technical writer with a proven track record of producing high-quality documentation for complex software systems. Proficient in using Adobe Suite, MadCap Flare, and other documentation tools to create user-friendly content. Highly organized and able to manage multiple projects simultaneously.”

“Experienced technical writer with a background in pharmaceuticals and medical devices. Skilled in creating and editing technical documents, including product manuals, Standard Operating Procedures (SOPs), and regulatory submissions. Knowledgeable in FDA regulations and industry standards.”

“Innovative technical writer with a passion for developing engaging and effective training materials. Experienced in creating web-based training modules, videos, and interactive simulations. Proven ability to communicate complex technical concepts in an understandable way.”

Your technical writer resume summary statement should emphasize your strengths and highlight your unique skill set, as well as how you can add value to the company. Use your summary statement to make a great first impression and set yourself apart from other candidates.

Technical Writer Resume Work Experience Section

The work experience section is one of the most important parts of your technical writer resume. Your potential employer will be looking for evidence that you are capable of handling the responsibilities that come with the job.

When writing your work experience section, make sure to highlight your most relevant experiences first. Begin with your most recent job, and work backwards. Remember to include details that demonstrate your ability to be an effective technical writer, such as tasks you performed, projects you worked on, and any impressive accomplishments you achieved.

Here are some examples of technical writer work experience descriptions that you can use for inspiration:

Created and maintained user manuals and technical documentation for a software company. These documents included step-by-step instructions, troubleshooting guides, and other support materials.
Developed online training courses for a large manufacturing company, including instructional videos and interactive modules. These courses were used to train new employees and update existing ones.
Collaborated with cross-functional teams to develop proposals, white papers, and other business documentation for a consulting firm. These documents were critical to securing new business and maintaining client relationships.
Conducted extensive research on complex technical subjects to write articles for a leading technical publication. These articles were well-received by readers and highlighted the writer’s ability to translate complex technical concepts into understandable terms.
Created, revised, and maintained policies and procedures for a government agency. These documents were used to ensure compliance with federal regulations and improve operational efficiency.

By providing detailed and specific examples of your technical writing experience, you can showcase your skills, knowledge, and expertise to potential employers. Remember to tailor your work experience section to the job description to increase your chances of being selected for an interview.

Technical Writer Resume Skills Section

As a technical writer, having a strong skills section on your resume is essential. This section not only highlights your qualifications for the job, but also demonstrates your expertise and potential value to a potential employer.

Importance of Skills Section

When a hiring manager reviews your resume, they will be looking for evidence of your ability to produce high-quality technical documentation. This includes not only your technical writing skills, but also your familiarity with the tools and processes involved in the field. An effective skills section can set you apart from other applicants by providing a quick overview of your relevant experience and expertise.

Technical Skills for a Technical Writer

Technical writing requires a range of technical skills, including proficiency in specific software tools, knowledge of programming languages, and an understanding of relevant industry standards. Some of the most important technical skills for a technical writer include:

Knowledge of XML or HTML
Experience with MadCap Flare or other authoring tools
Familiarity with content management systems
Understanding of programming languages like Java or Python
Mastery of software like Adobe Creative Suite or Microsoft Office Suite

Soft Skills for a Technical Writer

In addition to technical skills, successful technical writers also need strong soft skills to succeed in the field. These soft skills include communication, organization, and teamwork, and can help technical writers effectively collaborate with engineers, designers, and other stakeholders. Some of the most important soft skills for a technical writer include:

Strong communication and interpersonal skills
Excellent attention to detail
Ability to work independently and in a team
Organization and time management skills
Flexibility to handle shifting priorities and deadlines

Examples of Technical Writer Skills Section

To create an effective skills section for your technical writer resume, consider listing both your technical and soft skills in bullet-point format. For example:

Technical Skills:

Proficient in Adobe Creative Suite, including InDesign, Illustrator, and Photoshop
Familiarity with DITA and other structured authoring tools
Mastery of Microsoft Office Suite, including Word, Excel, and PowerPoint
Experience with version control systems, such as Git or SVN

Soft Skills:

Excellent written and verbal communication skills
Attention to detail and ability to spot errors and inconsistencies
Strong organizational and time management skills
Ability to work collaboratively with cross-functional teams
Willingness to learn new tools and technologies

By including a well-crafted skills section on your resume, you can demonstrate to potential employers that you have the technical knowledge and soft skills needed to excel as a technical writer.

Technical Writer Resume Education Section

The education section of a technical writer resume is an important component of the document. It provides potential employers with information about the writer’s educational background and highlights their qualifications for the job. A well-crafted education section can make a positive impact on the hiring manager and increase the writer’s chances of securing the job.

Importance of Education Section

The importance of the education section of a technical writer resume cannot be overstated. It serves as a quick snapshot of the writer’s qualifications and level of expertise. This section is especially crucial for entry-level technical writers who do not have prior work experience in the field. It is also important for experienced writers who need to showcase their educational achievements to differentiate themselves from other applicants.

What to Include in Education Section

When crafting the education section of a technical writer resume, consider including the following information:

Degree(s) earned: List the degree(s) earned, such as Bachelor of Arts, Bachelor of Science, Master of Arts, or Master of Science.

Major(s): Include the major(s) studied, such as Technical Writing, English, Communications, or Information Technology.

Institution(s): List the name(s) of the institution(s) attended, such as University of California at Los Angeles, Boston University, or Stanford University.

Graduation Date: Include the date(s) when the degree(s) were earned.

GPA: If the GPA is 3.0 or higher, it can be listed. However, it is optional and should only be included if it’s impressive.

Examples of Education Sections in Technical Writer Resumes

Bachelor of Arts in Technical Writing, University of California at Los Angeles, Graduated June 2020
Minor in English
Master of Science in Information Technology, Boston University, Graduated May 2018
Bachelor of Arts in Communications, Boston University, Graduated May 2016
Bachelor of Science in English, Stanford University, Graduated December 2017
Certificate in Technical Writing, Stanford University, Graduated December 2017

A well-crafted education section in technical writer resumes can play an important role in the hiring process. It should highlight the writer’s educational background, including degrees earned, majors studied, and institutions attended. By including this information, technical writers can showcase their qualifications and help potential employers make informed hiring decisions.

Technical Writer Resume Certifications

As a technical writer, professional certifications can have a significant impact on your career growth and job prospects. Certifications not only showcase your expertise but also demonstrate your willingness to keep up with industry trends and advancements. In this section, we will discuss the overview of certifications for technical writers, their importance, and examples of certifications to include in your technical writer resume.

Overview of certifications for technical writers

Technical writing is a specialized field, and obtaining a certification in this domain can establish your credibility and proficiency. Certifications for technical writers aim to validate your knowledge and skills in areas like technical writing, content development, documentation, and project management, among others. These certifications are usually offered by professional organizations, training institutes, and software companies that specialize in technical communication.

Importance of certifications

In the competitive job market, certifications can differentiate you from others and give you a competitive edge. A certified technical writer is often preferred over a non-certified one, as it assures employers that the writer has a deep understanding of the industry standards and is capable of delivering high-quality content. Certifications can also enhance your technical writing skills, expand your knowledge base, and broaden your career opportunities.

Examples of certifications in technical writer resumes

Including the right certifications in your technical writer resume can help you get noticed by employers and increase your chances of getting hired. Here are some examples of certifications that can add value to your resume:

Certified Professional Technical Communicator (CPTC): Offered by the Society for Technical Communicators (STC), this certification validates your skills in research, analysis, design, development, testing, and evaluation of technical content.

Content Marketing Certification: Offered by Content Marketing Institute (CMI), this certification demonstrates your proficiency in creating and disseminating content that engages and converts your target audience.

Agile Certified Practitioner: Agile is an iterative and collaborative approach to project management that many technical writing teams use. A certification like Agile Certified Practitioner (ACP) from the Project Management Institute (PMI) can showcase your expertise in Agile methodologies and enhance your understanding of project management.

MadCap Certified Trainer: If you work with MadCap Flare – a popular authoring tool used for creating technical documentation, obtaining a MadCap Certified Trainer (MCT) certification can demonstrate your proficiency in using Flare and your ability to train others to use it effectively.

Incorporating these certifications in your technical writer resume can elevate your profile and make you a standout candidate in the job market. However, always ensure that the certifications you list are relevant to the job you are applying for and align with your career goals.

Technical Writer Resume Awards and Honors

As a technical writer, it’s important to showcase your professional achievements and recognition in your resume. Awards and honors section not only give credibility to your work but also make you stand out from the other applicants.

Overview of Awards and Honors

Awards and honors might include anything from being named Employee of the Year to winning a writing contest. They can also include industry-specific awards like the Society for Technical Communication’s Excellence in Technical Communication Award.

Importance of Awards and Honors

Awards and honors demonstrate that you are a technically proficient writer who has been recognized by your peers and the industry. Highlighting your awards and honors can show potential employers that you’re driven, dedicated, and have a proven track record of excellence in your field.

Employers are always looking for candidates who go above and beyond their job requirements. Being recognized for your achievements outside of work shows that you’re an ambitious, hardworking technical writer who is truly passionate about the profession. Awards are an easy way to communicate to employers that you have a strong foundation in technical writing skills and stand out from the rest.

Examples of Awards and Honors in Technical Writer Resumes

Some examples of awards and honors that can be included in a technical writer resume are:

Technical Communicator of the Year Award
Distinguished Technical Communication Award
Best Use of Social Media in Technical Communication
Excellence in Technical Writing
Best Web Content Award
Best Article in a Technical Publication Award
Society for Technical Communication’s President’s Award

Remember to be selective and only include awards and honors directly related to your profession or technical writing. This section should be only a few lines or bullet points, but it can make a big difference in the impact of your resume.

Awards and honors section can set your technical writer resume apart from the others. It easily and concisely demonstrates your professional accomplishments and highlights your dedication to the technical writing discipline. Employers know that when they hire a technical writer with awards, they’ll be hiring someone who has a proven track record of producing quality content.

Technical Writer Resume Examples

When it comes to applying for a technical writer position, having a professional and effective resume is crucial. This section will provide sample technical writer resumes and analyze what makes them effective.

Sample Technical Writer Resumes

Sample technical writer resume 1.

John Smith Technical Writer | Documentation Specialist

Summary: Results-oriented technical writer with a strong background in creating clear and concise documentation for complex software systems. Skilled in translating technical information into user-friendly content. Experienced in collaborating with cross-functional teams to gather information and ensure accuracy and consistency in technical documentation. Proficient in using documentation tools such as Adobe FrameMaker and Microsoft Word.

Technical writing
Documentation management
Information gathering
Editing and proofreading
Content organization
Adobe FrameMaker
Microsoft Word

Professional Experience: Technical Writer XYZ Software Company, City, State Month Year – Present

Collaborated with software developers and subject matter experts to gather information and understand complex technical concepts.
Created user manuals, installation guides, and release notes for software products, ensuring clarity and ease of understanding.
Conducted thorough reviews and editing of technical documentation to ensure accuracy, consistency, and adherence to company style guidelines.
Developed and maintained a documentation library, organizing files and ensuring version control.
Collaborated with cross-functional teams, including quality assurance and product management, to gather feedback and incorporate revisions into documentation.
Assisted in the development of online help systems and knowledge bases for customer support.

Education: Bachelor of Arts in Technical Writing University of ABC, City, State Year

Sample Technical Writer Resume 2

Jane Davis Technical Writer | Documentation Specialist

Summary: Experienced technical writer with a demonstrated track record of creating comprehensive and user-friendly technical documentation. Skilled in collaborating with cross-functional teams to gather information and ensure accuracy and completeness of documentation. Strong ability to translate complex technical concepts into easily understandable content. Proficient in using tools such as MadCap Flare and Microsoft Office Suite.

Collaboration with cross-functional teams
MadCap Flare
Microsoft Office Suite

Professional Experience: Technical Writer ABC Healthcare Solutions, City, State Month Year – Present

Authored and updated user guides, training manuals, and knowledge base articles for healthcare software products.
Collaborated closely with software developers, product managers, and subject matter experts to gather information and ensure accuracy and clarity of technical documentation.
Conducted thorough reviews and edits of documentation, ensuring compliance with industry standards and regulatory requirements.
Led cross-functional teams to develop and deliver technical documentation for complex projects, meeting project deadlines and ensuring high-quality deliverables.
Assisted in the implementation of a new content management system to streamline documentation processes.

Certifications:

Certified Technical Writer (CTW)
Technical Communication Certification Program (TCCP)

Sample Technical Writer Resume 3

Mark Johnson Technical Writer | Documentation Specialist

Summary: Detail-oriented technical writer with a solid background in creating user-focused documentation for software products. Proficient in translating complex technical concepts into clear and concise content. Skilled in collaborating with cross-functional teams to gather information and ensure accuracy and consistency in technical documentation. Experienced in using tools such as Adobe RoboHelp and Microsoft Office Suite.

Adobe RoboHelp

Professional Experience: Technical Writer XYZ Corporation, City, State Month Year – Present

Developed user manuals, online help systems, and release notes for software applications, adhering to company style guidelines and industry best practices.
Collaborated closely with software developers, quality assurance teams, and product managers to gather information and ensure accurate and comprehensive technical documentation.
Conducted thorough reviews and revisions of documentation to maintain accuracy, consistency, and clarity.
Assisted in the development and maintenance of a documentation knowledge base, enhancing usability and accessibility for users.
Coordinated with localization teams to ensure translation of documentation into multiple languages.

Education: Bachelor of Science in Technical Communication University of XYZ, City, State Year

Analysis of Effective Technical Writer Resumes

Effective technical writer resumes share several common elements.

Firstly, they utilize a clean and organized format that allows the reader to quickly and easily navigate through the information presented.

Additionally, they incorporate relevant industry-specific keywords and terminology that showcase the writer’s understanding of technical writing principles.

Effective resumes also provide specific examples of past technical writing experience, highlighting the writer’s ability to produce high-quality documentation, work collaboratively with cross-functional teams, and meet project deadlines.

Lastly, effective resumes provide a brief summary of the writer’s education and technical writing certifications, along with any relevant professional development courses or training.

Explanation of Why Certain Resumes are Effective

Resume 1 is effective because it incorporates relevant keywords and terminology, highlights specific technical writing experience, and utilizes a clean and organized format that is easy to read.

Resume 2 is effective because it provides specific examples of past technical writing experience, emphasizes the writer’s ability to collaborate with cross-functional teams, and includes a summary of technical writing certifications and education.

Resume 3 is effective because it uses a clear and concise format that showcases the writer’s technical writing experience, highlights any relevant industry-specific keywords, and provides an overview of the writer’s technical writing education and certifications.

When crafting a technical writer resume, make sure to utilize a clean and organized format, incorporate relevant industry-specific keywords, provide specific examples of past technical writing experience, and include any relevant education or certifications. By doing so, your resume will effectively showcase your technical writing skills and help you stand out to potential employers.

Technical Writer Cover Letter

When it comes to applying for a technical writing job, the cover letter is just as important as the resume. It’s the first impression that the hiring manager will have of you, and it can make or break your chances of getting an interview. Here are some tips on how to write a technical writer cover letter that will catch the hiring manager’s attention and make them want to learn more about you.

Importance of technical writer cover letter

The importance of a technical writer cover letter cannot be overstated. It’s the first thing that the hiring manager will see, and it’s your chance to make a great first impression. Your cover letter should highlight your skills and experience as a technical writer, and it should show why you’re the best candidate for the job. It should also be tailored to the specific job you’re applying for, so make sure you read the job description carefully and include relevant information in your cover letter.

Tips for writing a technical writer cover letter

When writing a technical writer cover letter, there are a few things you should keep in mind:

Tailor your cover letter to the job you’re applying for. Use the job description to identify the skills and experience the hiring manager is looking for, and address those qualifications in your cover letter.

Highlight your skills and experience as a technical writer. Be specific about the types of documents you’ve written, the tools you’ve used, and the industries you’ve worked in.

Use clear and concise language. Avoid jargon and industry-specific terms that the hiring manager may not be familiar with.

Show your enthusiasm for the job. Explain why you’re interested in the company and the position, and how your skills and experience make you a great fit.

Keep it short and sweet. Your cover letter should be no more than one page long, so focus on the most important information and keep your writing concise.

Examples of technical writer cover letters

Here are two examples of technical writer cover letters that showcase different styles and approaches.

Example 1 – Traditional

Dear Hiring Manager,

I am excited to apply for the Technical Writer position at XYZ Corporation. With over 5 years of experience as a technical writer, I bring a wealth of knowledge and expertise to this role.

In my previous role at ABC Corporation, I was responsible for creating user manuals, technical specifications, and online help systems. I am well-versed in a variety of authoring tools, including Adobe FrameMaker and MadCap Flare, and I have experience working in the software, healthcare, and finance industries.

I am committed to delivering high-quality documentation that is accurate, clear, and user-friendly. I enjoy working collaboratively with subject matter experts to ensure that the documentation meets the needs of the end-users.

I am excited about the opportunity to join the XYZ Corporation team and contribute to the success of the company. Thank you for considering my application.

Example 2 – Concise

[Your Name] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Today’s Date]

[Recipient’s Name] [Recipient’s Job Title] [Company Name] [Company Address] [City, State, ZIP Code]

Dear [Recipient’s Name],

I am writing to apply for the Technical Writer position at [Company Name]. With [X] years of experience in technical writing, I have a strong command of creating clear and concise documentation that effectively communicates complex information to users.

Throughout my career, I have successfully developed user manuals, online help systems, and API documentation, among other technical materials. My ability to translate complex concepts into user-friendly content has consistently resulted in positive user experiences and increased customer satisfaction. Additionally, I am proficient in industry-standard authoring tools and have experience with HTML, CSS, and XML.

I thrive in collaborative environments and have a proven track record of working closely with cross-functional teams, including subject matter experts, developers, and designers. By gathering accurate information and ensuring a streamlined workflow, I contribute to the creation of high-quality technical documentation.

I am excited about the opportunity to join [Company Name] and contribute to its commitment to excellence in technical writing. My passion for technology and dedication to delivering exceptional documentation align perfectly with the values of your organization.

Thank you for considering my application. I have attached my resume for your review. I would welcome the opportunity to discuss how my skills and experience can benefit [Company Name]. I look forward to the possibility of joining your team as a Technical Writer.

Sincerely, [Your Name]

Technical Writer Resume FAQ

As a technical writer, your resume serves as your primary introduction to potential employers. Therefore, it’s crucial to create a well-written document that highlights your skills and experiences effectively. However, crafting a technical writer resume can be challenging, especially if you’re uncertain of what information to include or how to present it. Here are some frequently asked questions about technical writer resumes and their answers to help guide you through the process.

Q1: What is a technical writer resume?

A technical writer resume is a document that showcases your skills, experiences, and achievements as a technical writer. It includes a summary of your qualifications, work experience, educational background, certifications, and professional associations, among other things.

Q2: How long should a technical writer resume be?

There is no hard and fast rule on how long a technical writer resume should be. However, the general consensus among hiring managers is that it should not exceed two pages. Most employers value conciseness and clarity. Therefore, keep your resume short and to the point, while highlighting your most impressive accomplishments.

Q3: What should be included in a technical writer resume?

A technical writer resume should include the following information:

Contact information: Including your name, phone number, email address, and professional social media handles.
Summary or objective statement: A brief summary of your qualifications and experiences as a technical writer.
Work experience: A list of your previous work experience, including the job title, company name, dates of employment, and responsibilities.
Skills: A list of your relevant technical writing skills, such as document design, content development, and editing.
Education: A list of your educational background, including your degrees and certifications.
Professional affiliations: A list of your affiliations with professional organizations related to technical writing.

Q4: What are some common mistakes to avoid when creating a technical writer resume?

Some common mistakes to avoid when creating a technical writer resume include:

Failing to tailor your resume to the job description: Make sure to read the job description carefully and tailor your resume to the specific requirements of the position.
Including irrelevant information: Only include information that is relevant to the job for which you’re applying. Avoid including non-essential details that could detract from your qualifications.
Using an unprofessional email address: Make sure to use a professional email address on your resume, not a personal one.
Failing to proofread: Take the time to read through and proofread your resume thoroughly to avoid spelling and grammar errors.

By keeping these common mistakes in mind, you can avoid errors that could hurt your chances of landing your dream technical writing job.

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Entry-Level Technical Writer Resume Examples: Proven To Get You Hired In 2024

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Entry-Level Technical Writer Resume Tips

Entry-Level Technical Writer Resume Template

Download in google doc, word or pdf for free. designed to pass resume screening software in 2022., entry-level technical writer resume sample.

As the name suggests, this is a technical writer joining the industry. You would not be expected to have a wealth of experience but having any writing experience even outside of technical writing would be expected. Ensure that you build a strong skills section and have a clear title to help you get past ATS filters. Here is a successful resume sample.

An entry-level technical writer resume sample that highlights the applicant’s certifications and experience.

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Recruiter Insight: Why this resume works in 2022

Tips to help you write your entry-level technical writer resume in 2024, invest in gaining relevant certification..

To make up for your lack of experience, you can pursue certification in technical writing. It will show recruiters that you are passionate about the profession. The knowledge you will gain will also help you thrive in your work.

Invest in gaining relevant certification. - Entry-Level Technical Writer Resume

Create mock content for your portfolio.

You may not have a lot of professional technical writing for your portfolio. If you don't, create a concept and create technical writing for it. E.g pick a product on the market and create a how-to manual for it. Just make sure to indicate that the content is a mock sample.

Junior Technical Writer Resume Sample

Technical communication specialist resume sample, technical documentation writer resume sample.

As a hiring manager who has recruited technical writers at companies like Google, Microsoft, and Amazon, I've seen thousands of resumes. The best entry-level technical writer resumes are those that effectively showcase the candidate's skills, experience, and potential, even if they don't have years of professional experience. Here are some tips to help you create a strong entry-level technical writer resume:

Highlight your technical writing coursework and projects

Many entry-level technical writers have completed relevant coursework or projects that demonstrate their skills. Be sure to highlight these on your resume, such as:

Wrote a 50-page user manual for a software application as part of a technical writing course, receiving an A grade
Created a series of how-to guides for using a new mobile app, resulting in a 30% reduction in customer support inquiries
Developed and maintained documentation for an open-source project with over 1,000 users

By showcasing your coursework and projects, you demonstrate your ability to apply your technical writing skills in practical ways.

Bullet Point Samples for Entry-Level Technical Writer

Emphasize your knowledge of technical tools and platforms

Entry-level technical writers who are familiar with the tools and platforms commonly used in the field are more attractive to employers. Some examples to include on your resume:

Proficient in using MadCap Flare, Adobe RoboHelp, and DITA XML for creating and managing technical documentation
Experience with version control systems like Git and collaboration platforms like Confluence
Knowledge of HTML, CSS, and Markdown for creating web-based documentation

Avoid simply listing the tools without context, like this:

Microsoft Word, Adobe FrameMaker, Visio

Instead, provide specific examples of how you've used these tools to create documentation and the impact of your work.

Show your ability to explain complex topics clearly

A key skill for technical writers is the ability to explain complex technical concepts in a way that is easy for users to understand. Demonstrate this skill on your resume with examples like:

Created a quick start guide for a complex software system, using plain language and step-by-step instructions to help users get up and running quickly
Developed a series of video tutorials explaining how to use a new feature, resulting in a 25% reduction in user questions
Wrote clear, concise API documentation that enabled developers to integrate with the platform 50% faster

Avoid vague statements that don't provide specific examples, like:

Able to explain technical concepts to non-technical users

Instead, use concrete examples that show the impact of your ability to explain complex topics clearly.

Highlight your collaboration and communication skills

Technical writers often work closely with subject matter experts, developers, and other stakeholders. Showcase your collaboration and communication skills on your resume, for example:

Collaborated with a cross-functional team of developers, designers, and product managers to create user documentation for a new software release
Worked with subject matter experts to gather information and ensure accuracy of technical content, resulting in a 98% approval rating from users
Communicated regularly with stakeholders to provide updates on documentation projects and gather feedback, resulting in 100% on-time delivery of all deliverables

Avoid generic statements like "strong communication skills" without providing evidence. Use specific examples to show how you've collaborated effectively with others to create high-quality technical documentation.

Tailor your resume to the job description

One of the most effective ways to make your resume stand out is to tailor it to the specific job you're applying for. This means:

Using the same keywords and phrases that appear in the job description, such as specific tools, platforms, or skills
Highlighting the experiences and projects that are most relevant to the job requirements
Customizing your resume summary or objective statement to match the job description

For example, if the job description emphasizes experience with a particular tool, like MadCap Flare, make sure to highlight your experience with that tool prominently on your resume. Or if the job requires knowledge of a specific industry, like healthcare, showcase any relevant coursework, projects or volunteer work you've done in that industry.

By tailoring your resume to the job description, you show the employer that you're a strong fit for the specific role and increase your chances of getting an interview.

Use metrics to quantify your impact

Whenever possible, use metrics to quantify the impact of your work. This helps employers understand the value you can bring to their organization. For example:

Created user documentation for a new software feature, resulting in a 30% reduction in customer support calls
Wrote technical specifications for a new API, enabling the development team to complete the project 2 weeks ahead of schedule
Developed a knowledge base of frequently asked questions, reducing the average customer response time by 50%

Avoid using vague statements like "improved efficiency" or "increased customer satisfaction" without providing specific numbers to back them up. Quantifying your achievements with metrics makes your resume more impactful and memorable to employers.

If you don't have professional experience yet, you can still use metrics to describe your coursework or projects. For example, you might say that you "wrote a 20-page user guide that was reviewed by 3 subject matter experts and received a 95% approval rating." By using numbers and percentages, you give employers a concrete sense of your abilities and potential.

Writing Your Entry-Level Technical Writer Resume: Section By Section

summary.

A resume summary, also known as a professional summary or summary statement, is an optional section at the top of your resume that highlights your most relevant qualifications for the job you're applying for. While it's not a mandatory section, a well-written summary can help you stand out from other entry-level technical writers by emphasizing your key skills, experiences, and career goals.

However, it's important to note that you should never use an objective statement instead of a summary. Objective statements are outdated and focus on what you want from the employer, rather than what you can offer them. In contrast, a summary showcases your value proposition and entices the hiring manager to keep reading your resume.

How to write a resume summary if you are applying for an Entry-Level Technical Writer resume

To learn how to write an effective resume summary for your Entry-Level Technical Writer resume, or figure out if you need one, please read Entry-Level Technical Writer Resume Summary Examples , or Entry-Level Technical Writer Resume Objective Examples .

1. Tailor your summary to the technical writer job

When writing your summary for an entry-level technical writer position, it's crucial to align your qualifications with the requirements of the job. Research the company and the specific position to identify the key skills, experiences, and qualities they are looking for in a candidate.

For example, if the job description emphasizes experience with specific software or tools, mention your proficiency in those areas. If they value strong communication skills, highlight your ability to break down complex information into user-friendly content.

Recent graduate with a degree in English and a passion for creating clear, concise technical documentation. Proficient in Adobe Technical Communication Suite and experienced in writing user manuals, tutorials, and online help content. Seeking to apply my strong writing and communication skills as an entry-level technical writer.

2. Focus on your relevant skills and experiences

As an entry-level technical writer, you may not have extensive professional experience in the field. However, that doesn't mean you don't have relevant skills and experiences to showcase in your summary. Draw from your education, internships, projects, and volunteer work to demonstrate your potential.

When highlighting your skills, avoid using generic or overused phrases like "strong communication skills" or "detail-oriented." Instead, provide specific examples that illustrate these qualities.

Hardworking and motivated individual with excellent writing skills seeking an entry-level technical writer position.

Instead, try something more specific and tailored to the job:

Recent graduate with a passion for technology and experience creating user guides and API documentation. Skilled in breaking down complex concepts into easily understandable content. Seeking an entry-level technical writer role to apply my writing skills and grow within the field.

Experience

The work experience section is the core of your resume as an entry-level technical writer. It's where you show hiring managers how you've applied your writing skills in the real world. Even if you don't have direct technical writing experience yet, other roles can still highlight transferable skills.

Here are key steps to write an effective work experience section on your entry-level technical writer resume:

1. Use strong technical writing verbs

Choose powerful industry-relevant verbs to start each bullet point and capture what you did:

Wrote clear SOPs for lab equipment and experiments
Edited complex journal articles to improve readability
Collaborated with SMEs to document new software features
Developed comprehensive user guides and tutorials

Avoid bland, generic verbs that could apply to any job:

Helped with documentation tasks
Worked on a team
Responsible for writing user manuals

Action Verbs for Entry-Level Technical Writer

2. Quantify your writing impact with numbers

Metrics make your accomplishments more concrete and credible. Use numbers to emphasize your contributions, even in non-writing roles:

Created 15+ SOPs per quarter, ensuring ISO 9001 compliance
Wrote weekly articles on web dev trends, increasing site traffic 25%
Onboarded and trained 12 new hires on documentation standards

Don't just list your responsibilities - show the impact of your work:

Duties included documenting software, creating user guides, and publishing release notes.

3. Highlight promotions and increasing responsibilities

Show your career progression and how you've grown in your roles:

Promoted to Lead Technical Writer after one year, managing a team of 3
Took on product owner responsibilities, defining documentation priorities and roadmap
Began writing user-facing guides in addition to internal docs

Promotions and added responsibilities demonstrate your value to employers. They signal strong past performance, initiative, and leadership potential - key traits for advancing your technical writing career.

Make sure your resume communicates your career trajectory at a glance. Bold your job titles and consider a separate Key Accomplishments section to highlight major achievements.

4. Showcase your technical skills and tools

Technical writers need both writing and technical know-how. Mention tools and concepts like:

Markdown, HTML, XML
Git, GitHub
API documentation
Agile/Scrum methodology
DITA, DocBook
Madcap Flare, RoboHelp
Screenshot and graphic design tools

Incorporate them naturally into your experience bullets:

Wrote and maintained docs in Markdown using Git/GitHub flow
Collaborated with Agile dev teams to create timely release notes

Education

Your education section is a key part of your entry-level technical writer resume. It shows hiring managers that you have the necessary academic background for the role. Here are some tips to make your education section stand out:

1. Put education at the top if you're a recent grad

If you graduated within the last 1-2 years, place your education section above your work experience. This highlights your most relevant qualification first.

Include your degree, major, university name, and graduation year:

Bachelor of Science in Technical Communication, ABC University, 2022

Older, less relevant degrees can be kept very brief:

Associate of Arts, XYZ Community College

2. Include relevant coursework for entry-level jobs

As a recent technical writing grad, you may not have much work experience yet. Showcase relevant courses you took to show you have the right training:

Relevant Coursework: Technical Editing, Document Design, Web Writing, Instructional Design

Avoid listing introductory or overly broad classes:

Courses: English 101, History 201, Biology 101

3. Add technical writing certifications

Industry certifications show your expertise and commitment to the technical writing field. Include them in your education section:

Bachelor of Arts in English, University of XYZ, 2020 Certified Professional Technical Communicator (CPTC), Society for Technical Communication, 2021

Online course certificates are usually not substantial enough to include, unless highly relevant:

Certificate in Freelance Writing, Online Course Platform

4. Keep education brief for senior technical writer roles

If you have 5+ years of technical writing experience, your work accomplishments are more important than education. Keep this section to 1-2 lines:

M.A. Technical Communication, XYZ University
B.A. English, ABC College

No need to list graduation years, as this may lead to ageism:

Bachelor of Arts in Journalism, 1995

Skills

The skills section of your resume is a crucial component that showcases your technical abilities and expertise to potential employers. As an entry-level technical writer, it's essential to highlight the relevant skills that demonstrate your proficiency in creating clear, concise, and user-friendly technical documentation. Let's explore some key strategies for crafting an effective skills section that will catch the attention of hiring managers and help you stand out from the competition.

1. Prioritize relevant technical writing skills

When listing your skills, focus on those that are most relevant to the technical writer role you're applying for. Consider the specific requirements mentioned in the job description and tailor your skills section accordingly.

For example, instead of a generic skills section like this:

Writing Editing Research MS Office

Prioritize skills that are directly applicable to technical writing:

Technical documentation User guides and manuals API documentation Madcap Flare DITA

2. Categorize your skills for better readability

Grouping your skills into categories can make your skills section more organized and easier to read. Consider dividing your skills into relevant categories such as:

Technical Writing : User guides, API documentation, release notes
Tools & Technologies : Madcap Flare, DITA, XML, HTML/CSS
Content Management Systems : Confluence, SharePoint, Drupal

By categorizing your skills, you demonstrate to hiring managers that you have a well-rounded skill set and a clear understanding of the different aspects of technical writing.

3. Showcase proficiency levels strategically

While it's not always necessary to include proficiency levels for your skills, doing so can help highlight your expertise in certain areas. However, be strategic about how you present your proficiency levels to avoid raising red flags.

Instead of using vague terms like "Expert" or "Beginner," consider using more specific language or even years of experience. For example:

Madcap Flare (4+ years) API Documentation (2 years) DITA (Experienced)

By providing concrete examples of your proficiency, you give hiring managers a clearer picture of your capabilities and make your skills section more credible.

4. Align your skills with applicant tracking systems

Many companies use applicant tracking systems (ATS) to screen resumes and filter out candidates who don't meet certain criteria. To increase your chances of passing the ATS and landing an interview, make sure your skills section includes relevant keywords from the job description.

For instance, if the job posting mentions specific tools like Madcap Flare or DITA, include those exact terms in your skills section. This will help your resume rank higher in the ATS and catch the attention of hiring managers.

Skills For Entry-Level Technical Writer Resumes

Here are examples of popular skills from Entry-Level Technical Writer job descriptions that you can include on your resume.

MadCap Flare
Online Help
Adobe Acrobat
Darwin Information Typing Architecture (DITA)
Technical Writing
Proofreading

Skills Word Cloud For Entry-Level Technical Writer Resumes

This word cloud highlights the important keywords that appear on Entry-Level Technical Writer job descriptions and resumes. The bigger the word, the more frequently it appears on job postings, and the more likely you should include it in your resume.

Top Entry-Level Technical Writer Skills and Keywords to Include On Your Resume

How to use these skills?

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Technical Writer Resume Example & Guide (20+ Tips)
Example: "Writing most of Ampere Communications' manuals was a great experience...". Show how you'll fill the job requirements in the center of your technical writer cover letter. Next, how to conclude a cover letter: Offer a perk. Example: "I'd love to explain how I contributed to a 25% customer satisfaction boost.".
Technical Writer Resume Examples and Template for 2024
Here's a list of steps you can follow to write a resume for a position as a technical writer: 1. Add your contact information. Begin your resume by adding a header that includes your contact information. List your full name, phone number, email address, the city and state where you live and a link to your online portfolio or professional website.
5 Technical Writer Resume Examples & Guide for 2024
Let's take a look at some good and bad examples of summary of Technical content writer. Technical writing resume summary samples. Summary. I can write on any given topic about any industry. I have written for grocery store website, apparels website, tyre manufacturing company and many more. I have 5yrs of experience in writing content.
4 Technical Writer Resume Examples for 2024
Template 1 of 4: Technical Writer Resume Example. A technical writer writes content that gives information to a target audience. Some of the mediums used include guides, manuals, journal articles, etc. Your goal is to make complex information easily digestible and understandable.
Technical Writer Resume [Sample & How to Write]
Here are a few examples of how to use hard numbers in your technical writer resume: • Increased end-user satisfaction by 15% and received positive feedback for quality documentation, clarity, and work process. • Composed 90,000+ words of end-user documentation for multiple technical products, such as employee management, electronic ...
Technical Writer Resume Examples and Templates for 2024
Resume Builder offers free, HR-approved resume templates to help you create a professional resume in minutes. 1. Create a profile by summarizing your technical writer qualifications. Your profile is a brief summary that demonstrates your most relevant qualifications and experience for the job you're applying for.
4 Technical Writer Resume Examples & Writing Guide
A solid resume is essential for landing technical writing jobs. But knowing what to include and how to structure it can be difficult. Even for experienced technical writers, presenting their skills and achievements effectively is challenging. This article provides 4 real-world technical writer resume samples.
Technical Writer Resume Examples for 2024
Technical Writer Resume Sample. A technical writer writes content that gives information to a target audience. Some of the mediums used include guides, manuals, journal articles, etc. Your goal is to make complex information easily digestible and understandable. Your resume should show a strong background in technical writing and, preferably, a ...
How to Write a Technical Writer Resume [+Examples]
A golden rule of thumb is to iterate your resume according to a specific job role. For example, if the job role is a senior technical writer on technology, update your resume for that role. Hiring managers prefer candidates who have personalized their cover letters and resumes according to the job roles. 3.
Technical Writer Resume Examples, Skills, and Keywords
Both good technical writing and good resumes are concise. You need to communicate your qualifications efficiently. Keep your resume to a single page. 4. Include relevant side projects. The keyword is "relevant.". But side projects — such as a blog on health care topics — can fill out your portfolio.
4+ Technical Writer Resume Examples [with Guidance]
Technical writers are experts at breaking complex topics down into simple, easy-to-understand language. Just like a technical writer would simplify a challenging concept, a well-written technical writer resume should break down an impressive career story into thoughtfully structured sections. In this guide, we'll review 1 technical writer resumes and highlight some of the key best practices to ...
How To Write a Technical Writer Resume (With Template and Example)
Here are seven steps to write a technical writer resume: 1. Select a layout. Start by selecting a layout. A resume layout is how you organize the information of your document. Some formats highlight your abilities in different ways, which is why it's important to choose the correct layout.
Technical Writer Resume Examples & Writing Tips (2024)
Technical Writer resume example & writing guide. Exceptional communication skills are a must for technical writers at all career stages. Find out how to leverage yours when it's time for a job change. The step-by-step advice in this writing guide is illustrated with adaptable wording from our technical writer resume example. 4.4.
Technical Writer Resume—Sample and 25+ Writing Tips
A resume objective statement will do the trick when writing your entry-level resume for technical writer jobs. Technical Writer Resume Objective—Example Good Example Diligent writer with a bachelor's degree in English and a passion for engineering and technology. 2 years of experience as a guest columnist for an online tech-news magazine.
Technical Writer Resume Examples and Tips: A Complete Guide
Technical writing is a specialized form of writing that communicates complex technical information in a clear, concise, and accessible manner. It is an essential aspect of various industries, including technology, engineering, pharmaceuticals, and healthcare. The importance of technical writing cannot be overstated, as it has multiple benefits for businesses and organizations. Effective ...
Technical Writer Resume: Examples and Tips
The job can involve in-depth research, as well as writing and editing instruction manuals, support documents and journal articles. Take advantage of our resume examples and tips to create your own professional technical writer resume. Get inspiration from 800+ resume samples and explore our 40+ resume templates to find the best one for you.
Professional Technical Writer Resume Examples
Here are three examples of professional summaries that our builder might recommend: Multi-talented technical writer with 5 years of experience crafting detail-oriented documentation for diverse audiences. Consistent commitment to accuracy, clarity and efficiency. Proficient with product documentation, technical sales writing and crafting ...
Professional Technical Writer Resume Examples (+ Format & Template)
To create an ATS-friendly technical writer resume, keep your content in a text-based format and avoid using graphs or charts. Choose the right resume format. As mentioned above, different technical writer resume formats are suitable for various situations. Choosing the right resume format according to your current career status, e.g. fresher ...
9 Content Writer Resume Examples for 2024
Template 2 of 9: Creative Content Writer Resume Example. Creative content writers create copies that require creativity and imagination. This is in contrast to more technical copies such as manuals or guidebooks. Creative content can include blogs, ebooks, advertisements, poems, etc.
Technical Writer Resume Examples & Samples for 2024
Technical Writer Salary and Outlook. The Bureau of Labor Statistics estimates put the median pay of a technical writer at $71,000 per year, or $34 per hour. For those with technical skills, job prospects appear good with an estimated growth through 2026 of 11 percent.
Technical Content Writer Resume Sample
01/2018 to Current. Technical Content Writer Ledcor - Houston, TX. Utilized exceptional writing, editing and proofreading skills to produce engaging and error-free content. Organized material to research and complete writing tasks. Created clear, communicative, visually digestible, easily consumable mixed-content (video, audio, photography ...
How To Write A Technical Writer Resume (With Sample)
What Is A Technical Writer Resume? A technical writer resume is a document that summarises the skills and qualifications of a technical writer when applying for open positions. Technical writers create content for companies in a manner that makes it easy for the target audience to understand. The content that they create is concise and clear.
Entry-Level Technical Writer Resume Examples for 2024
Education. Your education section is a key part of your entry-level technical writer resume. It shows hiring managers that you have the necessary academic background for the role. Here are some tips to make your education section stand out: Expand. 1. Put education at the top if you're a recent grad.
It's Always A Good Time To Rewrite Your Resume
A resume that uses wacky fonts, is riddled with typos and spelling errors, and is structured poorly won't make it to the finish line. Take the time to polish your resume so that it looks clean and appealing. Stick to standard fonts like Arial, Calibri, Georgia, Helvetica or Times New Roman. A font that's too elaborate or abstracted in its ...
Traumatic Brain Injury & Concussion
Nov. 6, 2023. Mild Traumatic Brain Injury Management Guideline. View clinical recommendations for diagnosis and management of adults with mild TBI. Apr. 29, 2024. Health Care Provider Resources. View resources to manage and prevent concussions. Apr. 15, 2024.
The Oscars 2024 News, Blogs & Articles
By Oscars.com. Feb 29th, 2024. Oscars 2024 Presenters: Dwayne Johnson, Regina King, Jennifer Lawrence and More! By Oscars.com. Feb 28th, 2024. Jimmy Kimmel Back to Host 96th Oscars for the Fourth Time; Molly McNearney Returns as an Executive Producer. By Steve Dove. Feb 28th, 2024. Oscars 2024 Performers: See the Full List of Songs and Performers.

5 Technical Writer Resume Examples & Guide for 2024

All resume examples in this guide

Resume Guide

resume layout for technical writers

Technical Writer Resume Examples - Header

Technical writing resume summary samples

2 Entry Level Technical Writer Resume Samples - Experience

2 Senior Technical Writer Resume Samples

Looking to build your own Technical Writer resume?

What Should You Name Your Cover Letter File

4 Technical Writer Resume Examples & Writing Guide

Common Responsibilities Listed on Technical Writer Resumes

How to write a Resume Summary

Why is the resume summary/objective section so fundamental?

The Ingredients of a Winning Objective/Summary

Tailoring the Section: Objective vs. Summary

Strong Summaries

Weak Summaries

Showcase your Work Experience

Understand the Employer's Needs

Provide Context

Showcase Achievements and Impact

Highlight Relevant Skills

Utilize Action Verbs

Strong Experiences

Weak Experiences

Skills, Keywords & ATS Tips

Hard and Soft Skills

Keywords and Applicant Tracking Systems

Matching Skills

Top Hard & Soft Skills for Full Stack Developers

Soft Skills

Top Action Verbs

Education & Certifications

Some of the most important certifications for Technical Writers

Resume FAQs for Technical Writers

How long should a Technical Writer's resume be?

What sections should be included in a Technical Writer's resume?

How can I make my Technical Writer resume stand out?

RELATED TOPICS

How to Write a Technical Writer Resume [+Examples]

TABLE OF CONTENTS

How to Write a Technical Writer Resume

What is the Best Technical Writer Resume Format?

What Sections to Include in Your Technical Writing Resume?

Junior Technical Writer Resume Experience Example

Associate Technical Writer

Senior Technical Writer Resume Experience Example

Certified Senior Technical Writer

Certifications

Achievements

Technical Writer Resume Example

My Personal Technical Writing Job Application Experience

How Many Pages Should Your Technical Writer’s Resume Be?

Resume Best Practices

1. Write a Customized Cover Letter

2. Update Your Resume for Each Job Role

3. Link to Your Technical Content Portfolio

4. Mention Relevant Work History

5. Proofread Before Applying

Technical Writer Resume Don’ts

Resume Summary and Objective

Irrelevant Experience

Technical Writer Portfolio Examples

Michal Eisikowitz

Mary Yerkes

Where Can You Apply With Your Technical Writer Resume?

Technical Writers’ Median Pay and Outlook

Summary and Key Takeaways

Join 5000+ Technical Writers

4 Technical Writer Resume Examples for Your 2024 Job Search

Resume Examples

Common Responsibilities Listed on Technical Writer Resumes:

Technical Writer Resume Example:

Entry Level Technical Writer Resume Example:

Senior Technical Writer Resume Example:

API Technical Writer Resume Example:

High Level Resume Tips for Technical Writers:

Must-Have Information for a Technical Writer Resume:

Why Resume Headlines & Titles are Important for Technical Writers: