uob phd thesis submission

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Thesis submission and examination FAQs

I have been asked to re-register and pay a continuation fee, is this correct.

All postgraduate researchers in thesis awaited status are required to register online . If you have not submitted your thesis in a previous academic year, you will be required to pay a continuation fee for the new academic year. The annual continuation fee for the 2022/23 academic session is £264.

Further information can be found on the thesis awaited webpage .

If you have further questions about the continuation fee that are not answered by this FAQ or the above webpage, please contact Research Student Administration via Student Help .

Who do I need to notify if I have changed my intended date of submission?

Do i need my supervisor’s permission before i submit my thesis.

You cannot submit your thesis until after the end of the minimum period of registration and must submit your thesis before the end of your maximum period of registration.

Your supervisor is required to sign the intention to submit a research degree thesis form to acknowledge your proposed submission date. It is your decision when to submit your thesis. However, you are advised to consider the feedback from your supervision when making this decision.

If you have further questions that are not answered by this FAQ, please contact Research Student Administration via  Student Help .

Why do I need to submit a Notice of Intention to Submit a Research Degree Thesis form?

Receipt of the Notice of Intention to Submit a Research Degree Thesis form by the Research Student Administration Team triggers the nomination of examiners process. 

It is recommended that to avoid delays to the examination of your thesis that you submit your Intention to Submit a Research Degree Thesis three months before your proposed submission date to allow time for the examiners to be approached and their nomination confirmed.

Full details of the intention to submit process can be found on the intention to submit webpages .

If you have further questions regarding the notice of intention to submit form that are not answered by this FAQ or the above webpage, please contact Research Student Administration via  Student Help .

How do I submit my thesis for examination?

You are not required to submit printed copies of your thesis as the examination will be conducted using an electronic copy of your thesis obtained from the copy you submit for the plagiarism check via Canvas.

On submission of your thesis for the plagiarism check, please send an email to  [email protected]  with “ELECTRONIC THESIS SUBMISSION” and your ID number in the subject field.  In the email you should confirm the date that you submitted your thesis for the plagiarism check (attaching a receipt if you have one) and attach the documents detailed in the 'Forms for submission' section below'.

Full details of the submission process can be found on the submitting your thesis webpages.

If you have questions about submitting your thesis for the plagiarism check via Canvas, please contact the PGR administrator in your School.

If you have further questions regarding submitting your thesis that are not answered by this FAQ or the above webpage, please contact Research Student Administration via  Student Help .

When can I submit my thesis?

The end of the minimum period of registration is the earliest date on which you can submit your thesis for examination.

The end of your maximum period of registration is the latest date for submission of your thesis.

You can check your registration dates via the Student Gateway.

If you have further questions about your registration dates that are not answered by this FAQ or the above webpage, please contact Research Student Administration via  Student Help .

How do I apply for an extension to my submission deadline?

It is expected that you will submit your theses within your maximum period of registration or by the deadline for submitting your revised or corrected thesis. In exceptional circumstances you can apply for an extension to these deadlines. 

It is important that you make your request approximately 2 months before the end of the maximum registration period or as soon as possible for a revised or corrected thesis using the extension request form.

The extension request form is available from the extensions webpages. 

Evidence to support the request must be attached to the request form.

• Part A - to be completed by the Postgraduate Researcher
• Part B - to be completed by supervisor and passed to the Head of School (or nominee)
• Part C - to be completed by the Head of School (or nominee) and sent to Research Student Administration

If you have further questions regarding extensions that are not answered by this FAQ or the above webpage, please contact Research Student Administration via  Student Help .

Can I exceed the word limit?

Thesis world limits are set out in University Regulation 7.4.2 (d):

The maximum number of words in the thesis or report is shown in the table below. The calculation of the word length excludes: abstract, acknowledgements, contents pages, appendices, tables, diagrams and figures (including associated legends), the list of references, bibliography, footnotes and endnotes and any bound published material.

A thesis that exceeds the maximum number of words will not be accepted for examination unless permission to exceed the stated word count has been granted by the Research Progress & Awards Sub Panel. Permission to exceed the stated word count is only granted in exceptional circumstances. If you believe that you will not be able to meet the permitted word limit, you are advised to discuss this with your supervisor at an early stage. 

Applications to exceed the stated word count should be made in writing to your supervisor and should include how many additional words you require and the academic reasons to support your request. Your supervisor is required to comment on your application and indicate whether or not they support your request and then submit the request to Research Student Administration at [email protected] .   

Research Student Administration will notify you of the outcome of your request once the decision has been made by the Research Progress and Awards Sub Panel.

If you have further questions regarding word limits that are not answered by this FAQ, please contact Research Student Administration via  Student Help .

What forms do I need to submit with my thesis?

• A signed declaration form (PDF - 280KB)
• A degree congregation choice form (PDF - 199KB)
• A third party editor form (Word - 27KB) (if applicable)

Forms should be submitted to [email protected] as per the 'How do I submit my thesis for examination' FAQ above.

If you have further questions regarding submission forms that are not answered by this FAQ, please contact Research Student Administration via  Student Help

Why has my thesis not be sent for examination when I submitted it weeks ago?

A thesis cannot be sent to the examiners until Research Student Administration are in receipt of:

• completed nomination of examiners form and the examiners approved for appointment;
• confirmation from your School that the plagiarism check has been completed and Research Student Administration have been advised that the thesis is cleared for examination (this can take up to two weeks from the date of your submission). 

What is the word count for an Alternative Thesis format?

Normal word limits as set out in Regulation 7.4.2(d) apply for alternative format theses.  

Further details on alternative format theses can be found in the 'Previously published or submitted work' section of the presenting your thesis webpage.

If you have further questions regarding alternative format theses that are not answered by this FAQ or the above webpage, please contact Research Student Administration via  Student Help .

Who will contact me about my viva?

It is the responsibility of the internal examiner or the chairperson of the viva (if no internal examiner and two external examiners are appointed) to make all the arrangements for the oral examination.  You will normally be given at least two weeks notice of the date, time, venue and the names of those attending. You should make the internal examiner aware of any dates on which it would be particularly difficult for you to be available for the oral examination - any dates you indicate as problematic will be taken into consideration, but the day chosen will depend on the examiners’ other commitments. 

If you have any questions about arrangements for the viva, please speak to your internal examiner, via your supervisor.

Can I take my thesis into the viva?

Yes, you can take your thesis into the viva.

Can I take a recording device into my viva?

The viva cannot be recorded or broadcast in any format.

Will my supervisor be present at the viva?

Your supervisor cannot be present at the viva but should be available on the day and may be present at the end of the viva when the examiners advise their provisional recommendation.

I have a Reasonable Adjustment Plan (RAP). How do I ensure that these adjustments are in place for my viva?

Please contact Research Student Administration at [email protected] to inform us that you have a RAP in place. We will then liaise with your examiners to ensure that these adjustments are in place for your viva.

Further information about Reasonable Adjustment Plans can be found on the Student Disability Service webpages.

When will I receive the outcome of the examination?

Once the examiners’ reports have been received by the Research Student Administration team, you will be sent a letter confirming the outcome together with a copy of their reports and providing a new deadline for the completion of any revisions or corrections required.

Further information on the examiners' recommendations can be found on the  examination outcome webpages.

If you have further questions regarding examination outcomes that are not answered by this FAQ or the above webpage, please contact Research Student Administration via  Student Help .

What are the recommendations open to the examiners?

The examiners may recommend that:

• The degree is awarded
• The degree is awarded subject to completion or minor or major corrections
• You should revise and resubmit your thesis for the same or lower qualification
• Award a lower degree with/without minor/major corrections
• The thesis is rejected and no award made

Further information on the examiners' recommendations can be found on the examination outcome webpages.

What is the time limit for completion of minor corrections?

The normal timeframe for completion of minor corrections is one month but examiners may give a longer period. The date for submission of your corrected thesis will be given to you in the examination outcome letter sent to you by Research Student Administration. 

Further information can be found on the corrections webpage.

If you have further questions regarding corrections deadlines that are not answered by this FAQ or the above webpage, please contact Research Student Administration via  Student Help .

What is the time limit for completion of major corrections?

The normal timeframe for completion of major corrections is six months but examiners may give a longer period. The date for submission of your corrected thesis will be given to you in the examination outcome letter sent to you by Research Student Administration. 

Further information can be found on the  corrections webpage.

How should I get in touch with my examiners if I require clarification about the corrections they have asked for?

Do i need to submit the same forms with the corrected thesis as i did with the first submission.

For minor/major corrections, you only need to include a signed authorised declaration in the front of the thesis.

If you have further questions regarding submission of corrections that are not answered by this FAQ or the above webpage, please contact Research Student Administration via  Student Help .

Is there a fee required for submitting corrections?

There is no fee for submission of a corrected thesis following minor or major corrections.

What is the timeframe for revise and resubmit?

The normal timeframe for resubmission is 12 months but examiners may give a longer period. The date for resubmission of your corrected thesis will be given to you in the examination outcome letter sent to you by Research Student Administration. You are required to pay a resubmission fee and a full and further examination will take place.

Further information can be found on the revise and resubmit webpage.

If you have further questions regarding revise and resubmit deadlines that are not answered by this FAQ or the above webpage, please contact Research Student Administration via  Student Help .

What date do I put on the title page of my resubmitted thesis?

The date on the title page of your thesis should be the month and year of your initial submission for examination. If you are required to make corrections to your thesis, this date should not be changed.

Further information can be found on the  revise and resubmit webpage.

If you have further questions regarding revise and resubmit submissions that are not answered by this FAQ or the above webpage, please contact Research Student Administration via  Student Help .

Do I have to put my thesis through Turnitin again for corrections/revise and resubmit?

For minor/major corrections, you do not need to submit your thesis again to Turnitin.  If the examiners recommend revise and resubmit, you will need to submit your revised thesis to Turnitin via Canvas.

When and where do I pay the resubmission fee?

If the examiners recommend that you revise and resubmit your thesis, you are required to pay a resubmission fee when you submit your revised thesis.  This is currently £180 and you should pay this in advance of your resubmission via the Online Shop . 

When submitting your resubmission forms (as per 'What forms do I need to submit with my resubmitted thesis' FAQ below), you should attach a copy of the confirmation of payment of the resubmission fee.

If you have further questions regarding the revise and resubmit fee that are not answered by this FAQ or the above webpage, please contact Research Student Administration via  Student Help .

What forms do I need to submit with my resubmitted thesis?

A revised and resubmitted thesis is subject to a full examination and you must submit the following forms:

• A signed  declaration form (PDF - 280KB)
• A  degree congregation choice form (PDF - 199KB)
• A  third party editor form (Word - 27KB)  (if applicable)

Forms should be submitted to  [email protected]  as per the 'How do I submit my thesis for examination' FAQ above. You should also attach confirmation of payment of the resubmission fee (see 'When and where do I pay the resubmission fee' FAQ above).

Do I have to have another oral examination following revise and resubmit?

A viva examination is compulsory for all resubmitted doctoral theses. For a resubmitted masters thesis, you may be required to attend an oral examination and the internal examiner will advise you if this is the case.

I am not happy with the outcome of my examination, what are my options?

How do i deposit my thesis with the library.

As per the Requirements for Award webpage , you must deposit an electronic copy of your completed final thesis, after corrections (if applicable), in the Library’s eTheses repository.

More information is available from the Library’s Depositing your thesis web pages .

Do I need to get my final thesis bound?

As of January 2024, you are no longer required to submit a hardbound copy of your thesis to the Library. You must still deposit an electronic copy.

If you would like a hardbound copy to keep for yourself, the University has for many years successfully outsourced binding to Blissetts , who you can contract with directly. 

If you have further questions regarding hardbound thesis binding that are not answered by this FAQ, please contact Research Student Administration via  Student Help .

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University of Birmingham eTheses Repository

Forthcoming downtime.

We are expecting eTheses to be unavailable on Tuesday 12th and Wednesday 13th March while ITServices carry out some essential maintenance on its hosting infrastructure. Apologies for any inconvenience.

Recent Changes

We have recently introduced some changes to Library thesis deposit, in summary:

• You are no longer required to submit a hard bound copy of your thesis to the Library, an electronic version is still required
• If your thesis should not be made immediately publicly accessible, you must upload a signed and approved restricted access form alongside your thesis deposit

To upload a research output to the repository, select the type of output from the dropdown menu and choose ‘Deposit’

It may take us up to 5 working days to confirm receipt of Theses deposits. If you require urgent acknowledgment that we have received your deposit, please Email Us once you have completed your deposit.

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Tracing Theses

Introduction to theses, finding university of birmingham theses, finding uk theses, finding theses from other countries.

A thesis is a published piece of written work embodying the results of original research for the award of a higher degree from an academic institution. 

Reasons for consulting a thesis include:

• For use as an information resource relevant to your research topic, i.e. you may like to refer to and cite a thesis;
• To ensure that your proposed topic of research has not already been substantially covered by somebody else;
• To become acquainted with recent trends, methodologies and approaches in your subject;
• To gain understanding about what is expected of you if you are undertaking a research degree, and to gain ideas for structure, tone, language, layout etc.

Theses for the higher research degrees (PhD, M Litt,  M Phil or MRes) of the University of Birmingham are deposited with Library Services. Since 2009, University of Birmingham research theses have been deposited in electronic format in the University of Birmingham eTheses Repository .

University of Birmingham theses are indexed and discoverable on FindIt@Bham . Carry out a search on FindIt@Bham using your topic, or search for your school or department directly (for best results, use the dropdown menu in the FindIt@Bham search bar to switch the scope of the search from an "Everything" search to a "UoB Research & Publications" search). Once you have generated some results, use the "Resource Type" filters in the “Tweak my results” menu on right-hand side of the page and select "Dissertations" (you may need to click "Show more" to get this option).

Theses listed in the  eTheses Repository will be available electronically, unless embargoes are in place. Click on “View Online…” to access the full text. 

To access the older, printed theses, click "Check for current availability at Research Reserve..." and then click “Request this item from the Research Reserve…”. Complete the form, selecting your delivery site. You will receive an email notification when the thesis is ready for collection. 

Please note the following:

• Theses may not be removed from the Library;
• You must sign the copyright declaration in each thesis used;
• Since theses are under copyright, you must consult Library Services staff if you wish to photocopy more than a short extract;
• Occasionally an author may place an embargo on a thesis if any of its content is commercially valuable or confidential.

To search for research theses across the UK, the British Library's  EThOS  service is highly recommended. EThOS is the British Library’s e-theses service and provides access to over 500,000 doctoral theses.  Many are available for immediate download (registration is required, but this is free and straightforward to do), and for others you can request that the printed version be digitised. If you are requesting digitisation of a thesis, a scan fee may apply depending on whether the institution is a participating Higher Education Institution (HEI) – see the list of Participating Institutions  for details of members.

To search widely across theses from many countries, the  ProQuest Dissertations & Theses Global  database is highly recommended (theses from the UK and Ireland are included here too). It includes millions of searchable citations to theses from 1861 to the present day, together with over a million full-text theses that are available for PDF download. The database offers full text for most of the theses added since 1997 and strong retrospective full-text coverage for older graduate works. Each thesis published since July 1980 includes a 350-word abstract. Simple bibliographic citations are available for dissertations dating from 1637. 24-page previews of theses are provided where possible.

Another option when searching for theses globally is to consult e-theses repositories available from other countries. The Networked Digital Library of Theses and Dissertations  contains a breakdown of e-theses repositories by country.

• Last Updated: Jul 14, 2021 4:31 PM
• URL: https://libguides.bham.ac.uk/rst/theses

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Thesis submission

You are required to submit a thesis for examination after your period of registered study and before the conclusion of the thesis pending period.  

Your thesis should be submitted to the Nottingham ePrints service and must be the result of your own work, done mainly while you were registered as a researcher of this university. Student Services will work with your supervisors in preparing the thesis to be sent for examination. 

The information on this page will signpost you to the different processes, policies and detailed instructions on submission. More detailed information can be found in submission pack . 

The word limit for your thesis depends upon the qualification you are working towards: 

PhD theses should not exceed 100,000 words 

MPhil theses should not exceed 60,000 words 

Please note, the word limits for MRes theses vary according to the number of taught module credits taken. Please see our Quality Manual regulations for MRes and supplementary regulations. 

For PhD and MPhil, the word limits are inclusive of appendices, footnotes, tables, and bibliography. For Mres, bilbiography is not included in word count. In any case, the University may withhold a thesis that exceeds word limits from examination.

Proof readers

A proof-reader may only ensure that the meaning of the author is not misrepresented due to the quality and standard of the English used. This can include correcting spelling and basic grammar errors.

Inaccuracies in academic content should not be corrected nor should the structure of the piece of work be changed; doing so may result in a charge of plagiarism.

Format of thesis

You should submit your thesis in pdf format to the Nottingham ePrints system. Your thesis should be presented on A4 size, normally with a size 12 font. There should be a margin of at least 4cm on the left side of the page, both for typescript and diagrams, to allow for binding (if required).                         

Other margins should be of at least 2.5 cm.

Alternative formats

Alternative formats for submission may apply. For certain doctorates (Music, Creative Writing, Drama and Performance Practice as Research, Translation Studies) an appendix detailing submission requirements is available.

For more information, please visit the university's Quality Manual for further guidance.

You are also allowed to submit by published works, please consult your supervisor and also refer to the university guidance in the Quality Manual . 

Quality Manual alternative formats guidance

Submission deadline

You are required to submit your thesis for examination by the submission deadline notified to you during your course of studies. In exceptional circumstances, you can apply for an extension to your submission deadline, in line with the extension to thesis pending policy in the Quality Manual . 

If your submission deadline falls on a non-working day then you are permitted to submit on a first working day after this deadline.

Please also see here for key dates for graduation guidance .

Please note, even when they have been correctly observed, no guarantee can be given that the necessary examination procedures will have been completed in time for a candidate to graduate at the next degree congregation.

Extension to thesis pending form

Quality Manual thesis pending policy

Notification of submission

You are required to submit a thesis for examination before the conclusion of the thesis pending period. You must formally notify your school at least three months prior to your intended submission date. 

The school should ensure that Student Services are informed so that the procedure for appointing examiners can be initiated. Any delay in submitting your Notification of Submission form can lead to a delay in your examination. Visit the Examination webpage for more information on the examination process.

Your supervisor’s signature on the Notification of Submission form acts as confirmation that: 

the thesis is the result of work done mainly while you have been registered as a researcher of The University of Nottingham 

you have been given appropriate plagiarism guidance 

you have been advised on thesis embargo and/or restriction 

if appropriate to your discipline, you are aware of the requirement to submit all data collected during the period of study as a researcher of this university, to your School prior to arrangement of the viva voce examination. 

Upon receipt of your completed form, Student Services will ask your school to nominate examiners. When approved, we will email you with the names of your examiners, asking you to declare any possible conflict of interest.

Notification of submission form

Late submission

You are required to submit your thesis for examination by the submission deadline notified to you during your course of studies. Full time doctoral researchers submitting a thesis after this deadline, without receiving formal approval from the university for an extension of time, will be permitted to submit up to 12 months after their latest submission date as long as the maximum period from initial registration has not been reached.  

Once the work has been submitted the late submission fee for each month or part month (as per the university fee schedule, please see under Postgraduate Research – Exceptional Fees – Current Academic Year) that passes between your expected submission date and the date that your thesis is actually submitted will be raised and is payable immediately.

For researchers who are not on doctoral programmes, or who are not full time, or for whom this is not the first submission, there is no recourse to submit a thesis late and an extension to thesis pending must be requested.

Quality Manual: policy on extension to thesis pending

Quality Manual maximum period from initial registration

How to submit

Your thesis should be submitted to the Nottingham ePrints service in pdf format and must be the result of your own work, done mainly while you were registered as a researcher of this university. Student Services will work with your supervisors in preparing the thesis to be sent for examination. 

Notitngham ePrints is the used to store your first submission, as well as corrections and/or re-submission. Once the degree has been conferred, your final version will be retained for publication in the repository, all previous drafts will be removed. 

For detailed instructions, please visit the uploading your thesis webpage .

You are not routinely required to use Turnitin prior to thesis submission. However, you are strongly recommended to discuss this with your supervisory team for their recommendations for best practise within your area of research. 

What happens with my submission

 Your submission will be checked by the Student Services team. Once initial processing is complete, the Student Services team will write to confirm receipt of your thesis. Your thesis will then be stored securely in a local drive so that it can be shared with your examiners. It will then be removed from Nottingham ePrints . Doing so generates an automatic ‘Item Destroyed’ message, please do not be alarmed. 

First submissions, corrections and re-submission will be forwarded to examiner(s) for examination and/or final approvals. 

The final version will be retained for publication in the repository, unless you indicate a different preference.  For detailed instructions, please visit the uploading your thesis webpage .

Publishing your thesis: open access, embargo or restriction

In most cases, your thesis will be published in the University’s online library when you have graduated. Exceptions apply, such as embargo and thesis restriction, the distinction and process for application is explained below. You should discuss these options with your supervisor. 

Embargo: 

You may wish to delay online publication of the full text by requesting an embargo period, of up to two years* to allow publication through alternative channels. Please note: If you wish extend the embargo beyond the initial period, please enquire by emailing [email protected] . 

For embargoed theses, the full text is not publicly available but the bibliographic details (author, title and abstract) are discoverable and available to read. You must request embargoes when submitting the final draft of your thesis to Nottingham ePrints . 

Creative writing researchers may apply for an extended embargo of up to seven years. 

Thesis Restriction: 

The University Senate may fully restrict theses in special cases- where a thesis includes work which is politically, commercially or industrially sensitive.Theses may be restricted for a period of two years from conferral of the degree, if requested to do so. 

Thesis restrictions may be applied for by completing application for restriction form . Where the restriction is contractually obliged, the documentation should be appended to the application form. For more information visit the Quality Manual . 

Application for restriction form

Quality Manual application for restriction policy

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University of Balochistan

Graduate Studies office 1st Floor, Administration Block, University of Balochistan, Sariab Road, Quetta

Contact # +92-81-9211785, +92-81-9211292, Intercom: 1223

• Email: [email protected] / [email protected]

Graduate Studies Office

http://www.uob.edu.pk/gso/index.htm

Copyright © 2018 - All Rights Reserved -GSO

Adeel Ahmed

University of Birmingham

We offer a variety of funded PhD projects from many research areas.

We offer a wide variety of opportunities for research at postgraduate level. The below tool, powered by Findaphd.com, will help you find our advertised research opportunities.

In addition to these project, we welcome enquiries from students looking to conduct research in other areas. You can find out more about the process of applying to propose your own research here.

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• 2. Thesis submission
• Information and services
• Higher Degree by Research

If you have submitted your thesis for examination via UQ eSpace please read this document for information on how your examination will progress.

• iThenticate similarity report
• UQRDM upload
• COVID Impact Statement
• After your thesis is submitted

1. Overview

Uploading your thesis for examination is a 2-step process:

• iThenticate Similarity Report: Generate and share your iThenticate similarity report with your principal advisor.
• UQRDM Upload : Upload files separately: Thesis + Abstract + iThenticate report + COVID impact statement (DOCX, 28.7 KB) (if applicable). Note: name your files based on the content type (thesis, abstract, etc.).

Should you require assistance, please contact the Graduate School .

You can find instructions on how to track the examination via the HTE request on our systems training hub guide . 

If you feel you are not ready to submit, read our Thesis Submission Date and Scholarship Extension information.

• 1. Thesis preparation
• 3. Thesis examination
• 4. Award of degree
• Thesis submission date and scholarship extension

Need assistance?

Chat to the Graduate School Team