cover letter for name change on passport

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Writing a Name Change Request Letter That Works

I’ve written numerous name change request letters throughout my career, and I’ve gathered invaluable insights to share with you. This guide will walk you through writing an effective name change request letter, complete with tips from my personal experience and three unique templates to suit different needs.

Key Takeaways

Understanding the basics, why write a name change request letter.

A name change request letter is essential for formally notifying institutions, employers, and other relevant parties of your new name. It helps update your records and ensures consistency across all legal and personal documents.

Key Elements of a Name Change Request Letter

• Introduction: State the purpose of your letter.
• Personal Information: Provide your current and new names, along with any relevant personal details.
• Reason for Change: Briefly explain the reason for your name change.
• Supporting Documentation: Mention any attached documents that support your request.
• Formal Request: Clearly state your request for the name change.
• Contact Information: Include your contact details for any follow-up.

Personal Tips for Writing a Name Change Request Letter

1. be clear and concise.

From my experience, clarity is key. Make sure your letter is straightforward and to the point. Avoid unnecessary details that might confuse the reader.

2. Maintain a Professional Tone

Even if you’re writing to a familiar institution, keep your tone formal and respectful. This demonstrates seriousness and respect for the process.

3. Double-Check for Accuracy

Ensure all the information you provide is accurate and up-to-date. Incorrect details can delay the process.

4. Attach Necessary Documents

Always mention and attach supporting documents like legal name change certificates, identification proofs, and any other relevant paperwork.

5. Follow Up

After sending your letter, follow up with the recipient to confirm receipt and inquire about the status of your request.

Real-Life Example

When I changed my name after marriage, I had to notify various institutions, from my workplace to my bank. Writing a clear and professional name change request letter helped streamline the process and avoid any confusion. Including copies of my marriage certificate and updated identification made my request more credible.

Template 1: General Name Change Request Letter

[Your Name] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date]

[Recipient’s Name] [Recipient’s Title] [Company/Institution Name] [Address] [City, State, ZIP Code]

Subject: Request for Name Change

Dear [Recipient’s Name],

I am writing to formally request a change of my name in your records. My current name is [Current Name], and I have legally changed it to [New Name] as of [Date of Legal Name Change].

I have attached a copy of my [legal document, e.g., marriage certificate, court order] as proof of this change. Please update your records to reflect my new name.

Thank you for your attention to this matter. Please let me know if you require any further information.

Sincerely, [Your New Name]

Template 2: Name Change Request Letter for Employers

[HR Manager’s Name] [Human Resources Department] [Company Name] [Address] [City, State, ZIP Code]

Subject: Request for Name Change in Employee Records

Dear [HR Manager’s Name],

I am writing to inform you of my recent name change and to request that my records be updated accordingly. My previous name was [Current Name], and it has been legally changed to [New Name] as of [Date of Legal Name Change].

I have attached a copy of the [legal document, e.g., marriage certificate, court order] for your reference. Kindly update my employee records, including my payroll and benefits information, to reflect my new name.

Thank you for your prompt attention to this matter. Should you need any additional information, please feel free to contact me.

Best regards, [Your New Name]

Template 3: Name Change Request Letter for Banks

[Bank Manager’s Name] [Bank Name] [Branch Address] [City, State, ZIP Code]

Subject: Request for Name Change on Bank Account

Dear [Bank Manager’s Name],

I am writing to request a change of name on my bank account. My current name is [Current Name], and I have legally changed it to [New Name] as of [Date of Legal Name Change].

Enclosed with this letter are copies of my [legal document, e.g., marriage certificate, court order] and my updated identification card. Please update your records to reflect my new name on my account.

Thank you for your assistance. If you need any further information, please do not hesitate to contact me.

Yours sincerely, [Your New Name]

Common Questions and Answers

What if my request is denied.

If your request is denied, ask for specific reasons and address any issues they raise. It might involve providing additional documentation or correcting errors.

How long does the process take?

The time frame can vary depending on the institution. It typically ranges from a few days to several weeks. Always follow up if you haven’t heard back within a reasonable time.

Can I use the same letter for different institutions?

Yes, but make sure to tailor the letter to each institution by addressing the specific requirements and including relevant information for each recipient.

Final Thoughts

Writing a name change request letter doesn’t have to be daunting. By following the tips and templates provided, you can craft a compelling letter that ensures your new name is recognized across all your important documents.

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The Complete Passport Name Change Guide: Step-By-Step

Home » Passports » How to Obtain a U.S. Passport

If you have legally changed your name, it is a good idea to apply to have your name changed on your passport as soon as possible.

The application and supporting documents that you will submit depend on a couple of factors, so read this comprehensive guide carefully to make sure that you are submitting the correct information in the correct way.

Table of Contents

Expedite a passport name change, complete application form, gather supporting documents, package and send.

• Cost to Change a Name on a Passport

Passport Name Change Frequently Asked Questions

More passport name change help, how long a passport name change takes.

A passport name change requires submitting a formal application. These applications, outlined in the step-by-step guide below, follow the same processing timeline as standard passport applications.

Currently, a passport application takes approximately 6 to 8 weeks to process. Requesting expedited service will get it processed in just 2 to 3 weeks .

Getting your name changed faster (14 days or less) requires you to visit a regional processing center to submit the form.

If you need your name changed on your passport faster than the times listed above, you can expedite a name change , with the help of a reputable passport expediting service .

These passport experts can deliver your application to a regional passport agency and get your corrected passport to you as quickly as the same day in some cases.

Need to change your name on your passport fast? Read our top recommendations for the best third party passport expediting services.

Click for reliable expedited passport courier service .

How to Change Your Name on Your Passport: Step-By-Step Guide

No matter which processing timeline you choose, there are critical steps to follow to make sure your passport name change application is processed quickly and accurately.

There are 3 possible application forms that can be used to change the name on a passport. Choose the form that best applies to your situation from the list below. Each link will open a page where you can download the form and obtain instructions and tips for completing the application.

1. Passport Issued LESS THAN One Year Ago

• Form DS-5504

2. Passport Issued MORE THAN One Year Ago

3. no document to prove legal name change.

If you prefer, you can complete the application form online . When the page opens, agree to the disclaimer and click the "Submit" button. You will then choose the correct form.

If you have problems opening or completing the online form, you can still print the application.

Note : some applicants have encountered connection difficulties or problems with the online form accepting certain data. If this happens to you, download the correct application form and complete it offline.

Below is a list of the supporting documents that you need to submit with the request for changing the name on your passport. Be sure to assemble the correct materials and documentation for your situation.

• passport photo
• evidence of name change
• 3 public records with date and place of birth proving exclusive use of new name for at least 5 years

The documents submitted as evidence of your legal name change must be original copies or certified copies. Photocopies are never accepted.

Acceptable documents include:

• a marriage certificate
• a divorce decree
• an adoption certificate,
• a court order.

Driver's licenses and Social Security cards are not acceptable as proof of a legal name change.

Photocopies and notarized copies of documents are not acceptable for passport purposes. If you need to acquire a certified copy of your marriage certificate, you can do so through the vital records office of the state in which you were married.

For more information, visit Where to Write for Vital Records .

Both Forms DS-5504 and DS-82 can be mailed to the address printed on the applications. Place the completed applications, supporting documents, and payment fees in a protective packaging, such as a Tyvek envelope. It is recommended that you use a traceable delivery method.

Form DS-11 must be submitted in person at an application acceptance facility .

These are usually located in post offices , county and city clerk offices, and public libraries.

The cost for passport name change service varies based on the form used and whether you opt for expedited service.

• I changed my name, by marriage or court order, less than one year after my most recent U.S.passport book and/or card was issued and my U.S. passport book and/or card was issued less than one year ago.
• My identifying information in my most recent U.S. passport book and/or card was printed incorrectly.
• My most recent U.S. passport book was obtained at the full passport fee and limited to two years or less for a reason other than multiple losses or serious damage/mutilation of previous passports.

Passport renewals currently cost $130 for an adult passport book.

A new adult passport book currently costs $165.

For more, consult our complete guides to the current passport fees and extra costs associated with getting a passport quickly.

Note: No matter which form you use, there is an additional fee (currently $60) for expedited processing.

What are the reasons I might need a name change on my passport?

Answer: Common reasons for a name change on a passport include:

• legal name change through the court
• correction of a misspelling

Is it possible to change my name on my passport online?

Answer: You can start the process online by completing the appropriate form, but the full application, including supporting documents, must be mailed or submitted in person.

Where do I mail my passport name change application?

Answer: There are a number of different addresses that are used for passport name changes, depending on the form and processing speed you choose.

For Form DS-11 , there is no mailing address. You must appear in person at a passport application acceptance facility to apply for a new passport using this form.

What should I do if I encounter issues with the online form?

Answer: If you have problems with the online form, download and complete the correct application form offline. You can then mail it with the necessary documents.

List of resources for getting a name changed in a passport .

Answers to additional frequently asked questions about passport name changes .

Information about changing a name on passport after marriage .

Information about changing a name on passport after a divorce .

Get name changed in passport as fast as same day .

Expedite passport renewal with name change .

Top 5 Questions About Expedited Passport Couriers

1. How can you get a passport when you're in a hurry? 2. What exactly does a passport expediter do? 3. Are passport expediting services legitimate? 4. How can I identify a reliable passport expeditor? 5. Is expedited passport service worth it?

You can also visit our library of articles about passport expediting .

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Updating or Correcting Your Documents

We issue secure documents you may use to establish your identity and immigration status or authorization to accept employment in the United States. These documents include your personal information, such as your full legal name, date of birth, country of birth, gender, and A-Number. This page provides information on how to update and correct the information on your documents.

If you want to update or correct your U.S. passport, see the State Department’s Change or Correct a Passport webpage. If you want to update your Social Security card, see the Social Security Administration’s Make Changes to Your Record webpage. If you want to update your driver’s license or non-driver identification card, refer to your local motor vehicle authority (PDF) for more information.

If you received your document from USCIS with an error that is not your fault (for example, USCIS made a typo when issuing your notice or document), you may submit a service request to address the error (select the Typographic Error option).

Alternatively, see below for information on how to request a replacement.

There is no fee if the request for correction is due to USCIS error.

Did your personal information change, and would you like to update your USCIS-issued document? For instance, if you recently changed your name, gender, or both, you may want to update your USCIS-issued document to reflect these changes.

If you are scheduled for an interview with USCIS, you may update your information at the time of your interview.

If we send you a Request for Evidence (RFE) asking for updated information, follow the instructions in the RFE.

Otherwise, see the table below for more information on how to request a change.

Name Change

If you would like to update the name reflected on your document, you must provide sufficient evidence of your name change, such as a court order, marriage certificate, divorce decree, or other vital document record. For more information, see USCIS Policy Manual Volume 12, Citizenship and Naturalization, Part K, Certificates of Citizenship and Naturalization, Chapter 4, Replacement of Certificate of Citizenship or Naturalization .

Gender Change

As of March 31, 2023, you do not need to provide supporting evidence to change the gender listed on your immigration documents, with a limited exception. If you want to update your gender information on a Certificate of Naturalization or Certificate of Citizenship, you must still provide the required supporting documentation of the change, as listed in the Form N-565, Application for Replacement Naturalization/Citizenship Document instructions (PDF, 257.24 KB) . For more information, see USCIS Policy Manual Volume 12, Citizenship and Naturalization, Part K, Certificates of Citizenship and Naturalization, Chapter 4, Replacement of Certificate of Citizenship or Naturalization .

Information on Requesting a Change by Document Type

The table below provides information on how to request a biographic change on a specific document.

• Letter Writing
• Formal Letter Writing In English
• Name Change Request Letter Sample

Name Change Request Letter Sample | Check Format and Sample Letters

If you have gone through a passport verification process, you would know how important it is to have the same name and address in your passport application and all the other supporting documents you are providing. So, it is important to make sure you change your name legally (if you ever want to change your name) and also get it updated in all official documents and identification cards, even if it is just an alphabet. Most often, a person changes their name for some personal or other reasons.

In this article, you will learn what a name change request letter is and how to write one in this article.

Table of Contents

How to write a name change request letter, name change request letter to bank, application for surname change, surname change request letter to office, frequently asked questions on name change request letter sample.

A name change letter can be raised to banks, offices, government offices, etc. It should include information like your name, address, date, bank or organisation, address of the organisation, your previous name and the changed name or surname. Also, see to that you attach a copy of the proof of name change and other supporting documents.

To further understand the format better, refer to the name change request letter samples provided below.

Name Change Request Letter Samples

As mentioned, in order to change the name or surname, you will have to write a letter to your organisation following the name change letter format. It is similar to that of a formal letter . For instance, in case a child’s name is changed, then the parents will have to write an application letter to the principal of the school requesting to change their name in the register. Refer to the below-provided sample letters for a better understanding of the format.

Ayushi Sharma 567, Satya Nagar Bhubaneswar, Odisha – 751002

17th February, 2022

Shiva Kumar Mishra Branch Manager HDFC Bank Satya Nagar, Odisha – 751002

Sub: Request to change my name in the bank records

I have been a customer of your bank for a few years with account number (mention your account number). I am writing this letter to bring to your kind attention that I have changed my name for some personal reasons, and I want to change the same in the bank records as well. Since my name is now legally changed, I would like to request you to change my name from ARUSHI SHARMA to AYUSHI SHARMA. For your reference, I have attached the legal proof of my name change with this letter.

I request you to do the needful at the earliest possible, and I shall be highly obliged for the same. You can contact me on 9999999999 or at my mail address ([email protected]) for any further clarifications.

Yours sincerely,

Ayushi Sharma

Attachment:

• Legal proof of name change
• Copy of Aadhaar card with changed name

Chinmayee Das 448 Saheed Nagar Bhubaneswar, Odisha – 751007

The Principal Vikash Residential School Khandagiri, Odisha – 751036

Sub: Request to change my name and address in school records

I, Chinmayee Das, TGT English, am writing this letter to bring to your kind notice that I have changed my surname after my marriage. I have legally changed my name and address with my husband’s details, and the same has been updated in my certificates also.

Previous name – Chinmayee Das

New name – Chinmayee Das Mohanty

Changed address – 654 Mahatma Gandhi Road, Berhampur, PIN – 751090.

I would like to request you to kindly make the changes as per the proof so that there won’t be any further issues legally. I have enclosed the supporting documents along with the letter. Please do the needful at the earliest.

Chinmayee Das TGT English

• Legal proof of surname and address change
• Aadhaar card with new details

Ashima Chakraborty Shiv Krupa Building Dairy Circle, Koramangala Bangalore- 560043

The HR Manager UIV Solutions Ring Road, Mahadevpura Bangalore – 560016

Sub: Request to change my surname as per records

I, Ashima Dutta, with employee ID E09876, have now changed my surname and address details after my marriage. The details have been changed legally, and the necessary changes have also been made in the documents. I request you to update my details as mentioned below:

Before marriage:

Name – Ashima Dutta

Address – B Narayanapura, #98, 2nd Cross Road, Mahadevpura, Bangalore- 560016

After Marriage:

Name – Ashima Chakraborty

Address – Shiv Krupa Building, Dairy Circle, Koramangala, Bangalore- 560043

Kindly do the needful as early as possible to avoid any further miscommunication.

Ashima Chakraborty Contact: 9999999999 Mail id: [email protected]

Attachments:

• Aadhaar card with the changed name
• Legal proof of surname changed

How can I change my name in my bank loan account?

After your name or address has been changed legally, write a name change request letter to the branch manager of your bank, mentioning the old name and the changed name that has to be updated with your account details and legal proof of name change.

Can I write to the bank manager for the change of my surname in my current account?

You can write to the branch manager where your account is registered with the proof of legal changes made against your name.

Which documents can be considered as proof of name change?

An affidavit with the signature of the applicant and attested by the Judicial Magistrate/Notary will be considered as the legal proof of your name change.

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Letter for Change of Name After Marriage Template (Printable Included)

by Marcus and Ashley

Are you looking for a name change letter template you can use to notify companies or people about your new name due to marriage?

Below, you will find an easy-to-use name change request letter template. Feel free to copy, modify, and use this template to notify appropriate companies about your new name.

Just make sure you replace the bolded text with your information.

Click here if you want to learn how to change your name after marriage.

Sample letter for change of name after marriage

Your Address

Your Phone Number

Company Name

Company Address

Dear Sir/Madam,

Name Change Request

Please update the current name on my account/record to reflect my new legal name.

The current name and address on my account/record are:

Your previous name

Your previous address

My new legal name and address are:

Your new name

Your new address

I have enclosed a copy of my marriage certificate/ driver’s license/ social security card to verify my name change.

If you have any questions, please call me at your phone number or email me at your email address .

Have a great day.

Your Signature,

Printable name change letter template download

To download the printable version of this template, just  click here .

If you are unable to download the printable for any reason,  send us a message , and will send you the link to download this name change request letter sample.

Name change request letter sample image

Final thoughts

That’s everything you need for a name change letter template.

We hope you found it useful.

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Sample Request Letter for Name Correction on Passport

[Here briefly describe sample applications and letters for name corrections on passports and related documents etc. Wrong information may cause a huge problem in Passport issue. You must correct al data and information submitted with a proper documentation.]

Date…

The Administration Office…

Institution name…

Institute Address…

Sub: Letter for Name Correction on Passport

Recently I get my passport for working visa abroad (or student visa). But my name on the passport isn’t correct. My name is (name) (Copy of National ID card attached) and it is written as (name). Copy of the submitted form with my correct name is also attached for your review. I request you to please correct my name in your record and issue a new passport with the correct name because it is not acceptable with my other documents with this name.

Address…

Another format,

Dear [NAME],

I am writing this letter to request a name change on my passport. Please find enclosed all documents needed to process this request, as well as a check payable in the amount of [GOVERNMENT FEE]. If you need any additional questions, please do not hesitate to contact me. Thank you for your time.

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• Passports, travel and living abroad

Change your name or personal details on your passport

Other name changes.

You can change your name on your passport with one of the following documents:

• a deed poll
• a statutory declaration
• an affidavit

Send it with both:

• proof of any previous name changes you’ve made
• evidence that you’re using your new name (for example a payslip or a letter from your local council)

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Changing the name on your passport or travel document

On this page, you may not be able to use some characters or accent marks, changing the name on your adult passport, changing the name on a child passport, dropping or inverting given names.

• Changing your last name because your relationship status has changed

Changing your name on your passport back to the previous one

Reclaiming your indigenous name, changing the name on your passport can cause problems.

Be sure to make all of your travel bookings, such as tickets and hotels, in the name you have on your passport. Your ID should also ideally match the name you have on your passport.

If the name on your passport doesn’t match your bookings or other ID, you might have problems such as

• delays at border crossings
• not being allowed on your plane, boat, train or bus
• countries not allowing you to enter

This could happen even if you carry your marriage or civil partnership certificate, legal change of name documents or proof of citizenship with you.

You can ask the consulate of the country you plan to visit about your name change. If you have a travel agent, you can also ask them.

We can only print the Roman alphabet and some accented letters in passports and travel documents. Most languages have alternative spellings of names to account for this.

The International Civil Aviation Organization (ICAO) has guidelines to help ensure all passports and travel documents are machine-readable, as they are used

• in computer systems by domestic and foreign border control agencies
• ticket purchasing
• reservations
• printing of boarding cards

All systems that handle passenger data, including personal identity information, follow the ICAO guidelines. This makes sure no matter where you travel, your passport or travel document works across computer systems.

The process is the same as applying for a new adult passport. However, because we’re changing the name on your passport, you need to give us some extra documents.

The application form and the steps to submit your application depend on where you’re applying from.

• apply for a new passport in Canada (opens in a new tab)  
• apply for a new passport from the US (opens in a new tab)  
• apply for a new passport from outside Canada and the US (opens in a new tab)  

Because we’re changing the name on your passport, you also need to include

• a relationship change
• a legal name change, a court order or an adoption order
• the reclamation of your Indigenous name
•   supporting ID (opens in a new tab)   that shows the new name
• It can have either your new name or your previous name .
•  your current passport, if it’s still valid

You no longer need an updated proof of citizenship

You don’t need a new proof of citizenship if your name has changed because of

• an adoption
• a court decision
• a legal name change

Your proof can have your old name or your new name on it.

Ignore the proof of citizenship instructions in section I on the form

Under the instructions for section I, it says you need an updated proof of citizenship. Ignore this and follow the instructions on the website instead.

We’ll update our forms soon.

The process is the same as applying for a new child passport. However, because we’re changing the name on their passport, you need to give us some extra documents.

• apply for a child passport in Canada (opens in a new tab)  
• apply for a child passport from the US (opens in a new tab)  
• apply for a child passport from outside Canada and the US (opens in a new tab)  

Because we’re changing the name on their passport, you also need to include

• the reclamation of their Indigenous name
•  their current passport, if it’s still valid

Your child doesn’t need a new proof of citizenship if their name has changed because of

Their proof can have their old name or their new name on it.

Ignore the proof of citizenship instructions in section J on the form

Under the instructions for section J, it says you need an updated proof of citizenship. Ignore this and follow the instructions on the website instead.

If you have multiple given names on your proof of Canadian citizenship, you may ask for your given name(s) to be slightly different on your passport. You must be applying for a new adult passport to do so .

• drop given names
• invert given names

If you’re dropping or inverting your given name(s), the name you want on your passport must be the same as the name that’s on your supporting ID.

Changing your last name due to a change in relationship status

You need to apply for a new passport if you’re changing your last name due to a change in your relationship status. This could be a marriage, civil partnership or divorce. You’ll need to include all the required documents for a new application and pay the fees. The ID you provide with your application needs to show your new last name.

You also need to include 1 or more of the following documents. They can be originals or copies:

• marriage certificate
• common-law relationship certificate
• separation agreement
• divorce order or judgment
• certificate to dissolve a registered common-law relationship
• resumption of surname certificate

These documents

• must show the last name you’re asking for on your new passport
• Learn more about translating documents for passport applications .
• don’t need to be signed by your guarantor

Changing your name after a legal name change, court order or an adoption order

You need to apply for a new passport if your or your child’s name has changed after a legal name change, court order or an adoption order.

The supporting ID you include with your application needs to show your new given name(s) and last name.

If your or your child’s proof of citizenship does not have the new legal name, you need to submit the proof of citizenship in your or your child’s previous name and provide one of the following documents:

• a legal name change certificate
• an adoption order
• a court order

Whichever of these documents you give us, it must have both of the following:

• your new name and
• your old name

They can be the original or a photocopy. If you’re applying by mail we suggest sending photocopies so you can hold on to your originals.

We may need further documents or information if you got these documents outside of Canada. If they’re not in English or French, they need to be translated by a certified translator. Learn more about translations .

You need to submit a new application to change the name on your passport back to the  previous one.  You must also submit documents supporting the name change:

• changing your last name due to a change in relationship status
• legal name changes, court orders or adoption orders

You can change the name on your or your child’s passport or travel document to reclaim your Indigenous name. To ensure your passport or travel document is machine-readable, names can only be written in letters from the Roman alphabet and some accented letters .

There is no cost for this until May 30, 2026. Your updated passport or travel document will have the same expiry date as the current, valid one.

This is a response to the Truth and Reconciliation Commission’s Calls to Action (PDF, 298.56 KB) . Learn more about our response to Call to Action 17 .

Who are you applying for?

What are you applying for?

When do you need the passport?

How do you want to apply?

Where in Canada are you applying from?

• British Columbia
• New Brunswick
• Newfoundland and Labrador
• Northwest Territories
• Nova Scotia
• Prince Edward Island
• Saskatchewan
• In 2 to 9 business days
• By end of next business day
• A travel document

Reclaim your Indigenous name on your adult passport

To be eligible to apply at no cost, your passport must not

• be valid for less than 6 months
• have been declared lost or stolen

If your passport is any of the above, you must apply for a new passport and pay the fees.

Documents you need to submit with your application

You need to submit

• your current passport
• 1 piece of supporting ID that shows the name change
• a completed form PPTC 657E (PDF, 1.26 MB)
• We’ll refund you the cost of the new photos if you give us the receipt.
• an updated birth certificate or citizenship certificate
• legal name change document
• court order or
• It must show both your previous name and your reclaimed name.

Reclaim your child’s Indigenous name on their passport

To be eligible to apply at no cost, their passport must not

If their passport is any of the above, you must apply for a new child’s passport   (opens in a new tab)  and pay the fees.

Documents you need to submit with their application

• their current passport
• proof of parentage
• all documents that refer to the custody of, mobility of, and access to the child , if applicable
• a completed form PPTC 658E (PDF, 1.28 MB)
• a birth certificate or citizenship certificate with their previous name and a
• It must show both their previous name and their reclaimed name.

If you’re applying in person and need your passport in 10-20 business days

By appointment

You can book an appointment online  (opens in a new tab)   .

Some locations have a high demand for appointments. Their availability may vary.

Without an appointment (walk-in)

Avoid potential lines by applying at a Service Canada Centre . Your application will be processed within 20 business days, plus mail time.

You can get walk-in services at a Service Canada Centre or a passport office  (opens in a new tab)   . If the location is busy, we may prioritize people who need a passport within 48 hours.

Someone else can submit your application for you if you can’t go yourself. Learn more about who can submit a passport application on your behalf  (opens in a new tab)   .

If you’re applying in person and need your passport in 2 to 9 business days

You may need to provide proof that you need the passport .

You can book an appointment online     (opens in a new tab) .

Go to a passport office with express pick-up service  (opens in a new tab)   .

If the location is busy, we may prioritize people who need a passport within 48 hours.

If you need your passport by end of next business day

• You do not need an appointment.
• You must provide proof that you need the passport .
• You can check walk-in wait times (opens in a new tab)   before you go.

Submit the application by mail from Alberta, Manitoba, Ontario, Quebec or Saskatchewan

Service standards don’t include mailing time. Mailing times vary across the country.

Use a certified courier or traceable mail service to reduce the delivery time of your application and help protect your documents.

Mailing address (non-courier)

Government of Canada Passport Program Gatineau, Quebec  K1A 0G3

Courier address

Government of Canada Passport Program 22 De Varennes Street Gatineau, Quebec  J8T 8R1

Submit the application by mail from British Columbia, Northwest Territories, Nunavut or Yukon

Government of Canada Passport Program PO Box 4000 STN LCD 3 Mississauga, Ontario  L5K 0A9

Submit the application by mail from New Brunswick, Newfoundland and Labrador, Nova Scotia or Prince Edward Island

You must provide proof that you need the passport

Proof you need the passport can be

• If travelling by car, a written statement explaining why you need to travel
• a travel itinerary showing proof of payment
• proof of illness or death in the family requiring you to travel
• For example, for legal, banking or residency requirements

If we can’t deliver the passport in time to you or your child, we aren’t liable for any losses.

We recommend that you don’t finalize any travel plans until you get your passport.

Reclaim your Indigenous name on your travel document

• your current travel document
• a photocopy of your proof of immigration status in Canada with your reclaimed name

How to submit your application

Mail us your form and supporting documents. Your travel document and any original documentation you submitted will be returned to you by mail. They may be in 2 separate packages.

If using a courier

Centralized Network – Certificate of Identity Section Place du Centre, Commercial Level 2 200 Promenade du Portage Gatineau, QC  J8X 4B7 Canada

If applying by mail (non-courier)

Use a certified courier or traceable mail service to reduce the delivery time of your application. This will also help protect your documents.

OSC PPT-COI PO Box 8783 STN T CSC Ottawa, ON  K1G 5G8

Reclaim your child’s Indigenous name on their travel document

• their current travel document
• a photocopy of their proof of immigration status in Canada with the reclaimed name

How to submit their application

Mail us their form and supporting documents. Their travel document and any original documentation you submitted will be returned to you by mail. They may be in 2 separate packages.

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Know Your Rights

In June 2021, the State Department announced that it would no longer require passport applicants to submit medical certification to change the gender marker on their passports. Under this policy, a transgender person can obtain a passport reflecting their gender by submitting an application with the chosen gender marker selected. This policy replaced the Department’s old policy requiring certification by a physican of appropriate clinical treatment for gender transition, which had been in place since 2010.

As of 2022, applicants may self-select an M, F, or X gender marker for their passport. 

Can I Get a Passport With My Current Gender?

Under the current policy, you can obtain a full ten-year passport with an updated gender marker upon request by filling out an application form and indicating whether you would like your gender marker to read "M," "F," or "X."

The State Department website explaining Sex Designation Changes is available here:  https://travel.state.gov/content/travel/en/passports/need-passport/sele…

Do I Need a Physician’s Certification?

No. As of June 2021, State Department policy is that changing the gender marker on a U.S. passport does not require a physician's certification. You may select the gender marker you wish to appear on your passport by choosing one of the available options on an application form. No additional documentation is necessary.

Does the State Department Need Other Medical Information?

You do not need to submit any details or documentation regarding your medical history or treatment in order to update your gender marker. Your doctor does not need to certify that you have undergone any specific treatment or procedure and we recommend, for the sake of your privacy and in order to not confuse the process, that you do not include any additional medical information with your passport application.

Can Transgender Children Get Updated Passports?

The current gender change policy applies to both adults and minors. All passport applications for minors are subject to special parental consent requirements. (These requirements apply to all minors, not just transgender minors.) See the State Department instructions on applying for a passport for children under 16 or for applicants age 16 and 17 .

How Do I Apply for a Passport?

Updating your gender marker on an existing passport or getting a passport for the first time.

If you are applying to change your gender marker, submitting a passport application for the first time, or applying for a passport when your old passport has expired, you must apply in person .

You will need to complete and submit: 

• Application for U.S. Passport ( Form DS-11 );
• Proof of U.S. Citizenship (such as a previous U.S. Passport, certified Birth Certificate, Certificate of Naturalization, or Report of Birth Abroad);
• Proof of Identity that contains your signature and photograph that is “a good likeness to you” (such as a previous U.S. Passport, a Driver’s License, a Certificate of Naturalization, Military Identification, or a Government Employee Identification Card). You must present the original AND provide a photocopy of the front and back side with your application;
• A recent color photograph 2x2 inches in size;
• If you are changing your name on your passport, an Order for Name Change (certified copy showing a seal and officiate/judge signature);
• Fee ( See Department of State Passport Fees for cost). 

Take these documents and fees in person to any Passport Acceptance Facility. To find the acceptance facility closest to you, visit the State Department’s website, Passport Acceptance Facility Search Page, at  http://iafdb.travel.state.gov  or call the National Passport Information Center at  1-877-487-2778.

Updating your legal name only (no gender marker update) on an existing valid passport.

When you already have a valid Passport, you may submit a  Passport Renewal Application  to change your legal name on the passport by mail. You will need to complete and submit: 

• A Passport Renewal Application ( Form DS-82 );
• Your most recent Passport (book or card);
• Order for Name Change (certified copy showing a seal and officiate/judge signature);

What is a Passport Card and How Do I Apply For One?

A U.S. passport card is a wallet-sized card that looks like a driver’s license. A passport card is significantly less expensive than a traditional passport book but cannot be used for international travel by air. A passport card may be used as everyday identification within the United States and may be used to enter the United States from Canada, Mexico, the Caribbean and Bermuda at land border crossings or sea ports-of-entry. Application forms and documentation requirements for a passport card are the same as for a passport book; simply check “passport card” instead of or in addition to "passport book" on the application form.

How Do I Change a Limited Validity to a Full Validity Passport?

As of October 2021, it seems that the State Department no longer distinguishes between a transition that is “in process” and one that is “complete.” This distinction was originally intended for applicants who had recently begun a gender transition and needed documentation to travel abroad, before the requirement for undergoing a surgical procedure was removed. As there is no longer any requirement to provide medical certification to justify a change in gender marker on a U.S. passport, these limited validity passports should no longer be issued in gender marker change cases.

If you have been previously issued a limited validity two-year passport, you should submit a  completed  Form DS 5504 , Application for a U.S. Passport (Name Change, Data Correction and Limited Passport Book Replacement) to extend to a full validity passport. No additional fee is required unless you request expedited service.

You may mail in your application to the National Passport Processing Center or drop off your completed application and required documentation to your local State Department Office.  Note that any documents you mail in will be returned if not damaged. 

By Mail, Routine Service:  National Passport Processing Center, P.O. Box 90107, Philadelphia, PA 19190-0107

By Mail, Expedited Service (Additional Fee):  National Passport Processing Center, P.O. Box 90907, Philadelphia, PA 19190-0107

In Person: To locate your local Passport Acceptance Facility, please visit  http://iafdb.travel.state.gov/ .

Can I update a Consular Record of Birth Abroad?

Yes. A Consular Record of Birth Abroad (CRBA) is the equivalent of a birth certificate for American citizens born abroad. The policy for passports also applies for updating a CRBA. No medical documentation is necessary to request a change to CRBA gender marker.

To Amend a Consular Report of Birth Abroad , You Must Submit:

• A notarized written (or typed) request detailing the amendment or correction needed;
• Certified copies of documents justifying the amendment requested, in this case a court ordered name change, if applicable;
• An original or replacement consular report of birth abroad : any birth record issued from the Department of State such as an FS-240 (for birth after January 3, 2011), replacement FS-240,  Certification of Report of Birth DS-1350 (for birth Nov 1, 1990 - Jan 2, 2011) or Certification of Birth Abroad FS-545 (for birth prior to November 1, 1990); or a notarized affidavit stating the whereabouts of the original or any replacement FS-240, DS-1350, FS-545 issued from the Department of State;
• A copy of requester’s valid identification;
• A $50.00 check or money order made payable to “Department of State”. The Department will assume no responsibility for cash lost in the mail.

Department of State Passport Vital Records Section 44132 Mercure Cir. PO Box 1213 Sterling, VA 20166-1213

To check the status of your FS-240 request, call 202-485-8300. You can find information about amendments on the State Department website here: https://travel.state.gov/content/passports/en/abroad/events-and-records/birth/replace-or-amend-consular-report-of-birth-abroad.html.

What If I Face Problems Updating my Passport?

The current policy specifically instructs passport specialists to treat transgender applicants with respect, including using appropriate pronouns and not asking unrelated questions. If you encounter improper requests for information, unprofessional behavior, or other difficulties obtaining a passport, you can call the National Passport Information Center at  1-855-865-7755  to make a complaint or submit a complaint online through the Department of State's Customer Survey . You can also contact NCTE, your Regional Passport Office, or your U.S. Senator’s Office. NCTE is consistently monitoring implementation of this policy.

If you encounter discrimination, harassment or other serious difficulties relating to being transgender while traveling abroad, contact the closest U.S. Consulate or Embassy immediately.

Additional Resources

Full text of the gender change policy - US State Department Foreign Affairs Manual, 8 FAM 403.3 Gender Change: https://fam.state.gov/FAM/08FAM/08FAM040303.html

US State Department Gender Designation Information: https://travel.state.gov/content/travel/en/passports/apply-renew-passpo…

US State Department Passport Home: http://travel.state.gov/passport/passport_1738.html

US State Department, Change Your Name in Your Passport: https://travel.state.gov/content/passports/en/passports/services/correc…

US State Department, Frequently Asked Questions on Passports and Citizenship Documents: https://travel.state.gov/content/passports/en/passports/FAQs.html

Call the National Passport Information Center for Information or Complaints: 1-877-487-2778

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In addition to the above requirements depending on the category • Present written explanation for change of names addressed to the Passport Control Officer. • Attach Supportive documents i.e deed poll plus the Kenya gazette notice, marriage certificate etc

Passport Specialist Cover Letter Examples & Writing Tips

Use these Passport Specialist cover letter examples and writing tips to help you write a powerful cover letter that will separate you from the competition.

Table Of Contents

• Passport Specialist Example 1
• Passport Specialist Example 2
• Passport Specialist Example 3
• Cover Letter Writing Tips

Passport specialists are responsible for issuing and processing passports. They also provide customer service to passport applicants.

To be successful in this role, you need to be able to handle a high volume of work, be detail-oriented, and have excellent customer service skills.

Use these examples and tips to write a passport specialist cover letter that stands out from the competition.

Passport Specialist Cover Letter Example 1

I am excited to be applying for the Passport Specialist position at the United States Department of State. I have more than five years of experience as a Passport Specialist and I possess the skills and knowledge necessary to handle the high volume of passport applications that your department receives on a daily basis.

I am confident that I can provide excellent customer service to the citizens of the United States who rely on the Department of State for their passport needs. I have a proven track record of being able to handle difficult and complex cases while maintaining a positive attitude and providing excellent customer service.

In my previous role at the Department of State, I was responsible for reviewing and approving passport applications. I also managed a team of Passport Specialists who were responsible for reviewing and approving passport applications. I am confident that I can provide the leadership and guidance that your team needs in order to continue providing excellent customer service.

Thank you for your time and consideration. I look forward to speaking with you soon about the Passport Specialist position at the United States Department of State.

Passport Specialist Cover Letter Example 2

I am writing to apply for the Passport Specialist position that was recently advertised on your company website. I am confident that I have the skills and qualifications that you are looking for, and I am eager to put my experience to work for your organization.

As an experienced passport specialist, I have a proven track record of delivering results. I have successfully processed hundreds of passport applications, and I have the knowledge and skills necessary to handle even the most complex cases. I am also an expert at dealing with customers, and I have a proven ability to provide excellent customer service.

I am confident that I can be a valuable asset to your team, and I look forward to the opportunity to discuss this position with you in further detail. Thank you for your time and consideration.

Passport Specialist Cover Letter Example 3

I am writing to express my interest in the Passport Specialist position that is currently available at your company. I have been working as a Passport Specialist for the past two years and have gained extensive experience in this field.

I have worked with many different clients, ranging from individuals to large corporations. My job has required me to work with people of all ages and backgrounds, which has helped me develop excellent communication skills. I have also learned how to deal with difficult situations and remain calm under pressure.

My experience as a Passport Specialist has taught me how to handle various situations that may arise during the process of obtaining a passport. I have learned how to deal with angry customers and how to resolve any issues they may be having. I have also learned how to manage my time effectively so that I can complete all of my tasks on time.

I would like to thank you for taking the time to review my resume and consider me for this position. I am confident that my experience as a Passport Specialist will allow me to contribute positively to your company. I look forward to hearing from you soon.

Passport Specialist Cover Letter Writing Tips

1. show your customer service skills.

As a passport specialist, you’ll be responsible for providing excellent customer service. This means being able to handle difficult customer inquiries, managing their expectations, and ensuring they have a positive experience.

To show hiring managers that you have the skills necessary for the job, provide specific examples of how you’ve helped customers in the past. You can also mention any awards or recognition you’ve received for providing excellent customer service.

2. Customize your cover letter

Since passport specialists are in high demand, it’s important to make your application stand out. One way to do this is by tailoring your cover letter specifically for the job you’re applying for. For example, if the job listing mentions that the ideal candidate has experience in a call center environment, be sure to mention any relevant experience you have.

If there are any additional requirements or skills mentioned for that job, also list them on your application; this will help make it clear how you can meet their needs.

3. Highlight your organizational skills

As a passport specialist, you’ll be responsible for handling a high volume of applications. This means you need to be able to stay organized and keep track of all the different stages of the application process.

To highlight your organizational skills, provide specific examples of how you’ve managed a high volume of work in the past. You can also mention any awards or recognition you’ve received for being an exceptional organizer.

4. Proofread your cover letter

Just like with any other position, it’s important to proofread your cover letter before submitting it. This will help you catch any errors in spelling or grammar, and it will also show hiring managers that you’re detail-oriented.

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Passport Specialist Cover Letter Example

Writing a cover letter for a passport specialist position can be an important step in your job search. It’s an opportunity to introduce yourself and provide your qualifications to an employer. Knowing the basics of how to craft an effective cover letter for a passport specialist position can help you make a great first impression. In this guide, you’ll find an overview of key tips and an example of a passport specialist cover letter. With this information, you’ll have the confidence to write a high-quality cover letter that puts your best foot forward.

If you didn’t find what you were looking for, be sure to check out our complete library of cover letter examples .

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Passport Specialist Cover Letter Sample

Dear [Hiring Manager],

I am writing to express my interest in the Passport Specialist position at [Company Name]. As an experienced and organized professional with a demonstrated background in passport services, I am confident that I have the necessary skills to be an immediate asset to your team.

Throughout my career, I have developed expertise in the passport application process, including validating documentation, issuing passports, and assisting with passport renewals. I also work well in a fast- paced environment, and I excel at multitasking while maintaining accuracy and attention to detail.

In my current position at [Current Company], I provide high- quality passport services to customers on a daily basis. I am well- versed in all current passport regulations, and I am committed to providing efficient, customer- focused service. Additionally, I am proficient in various computer systems and software programs, including [software program], to assist with the passport application process.

I am confident that my strong background in passport services and customer service would be a beneficial addition to your team. I look forward to further discussing my qualifications and how I can contribute to [Company Name].

Thank you for your consideration.

[Your Name]

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What should a Passport Specialist cover letter include?

A passport specialist cover letter should include a brief yet descriptive introduction to your qualifications and experience in the field. It should also highlight any special skills or certifications that you possess that would make you a great fit for the position. Additionally, you should briefly state why you are interested in the job and why you are the best candidate for the position. Your cover letter should also express your enthusiasm for the job and express your appreciation for the opportunity. Finally, be sure to provide contact information and thank the employer for their time in considering your application.

Passport Specialist Cover Letter Writing Tips

Writing a cover letter for a Passport Specialist position requires specialized knowledge of the job requirements and the employer’s hiring process. A cover letter can be an important part of your job application and should be tailored to the position you’re applying for. Here are some tips to help you create a successful cover letter for a Passport Specialist role:

• Research the position and the employer: Before beginning to write your cover letter, research the position and the company you’re applying to. This will help you tailor your cover letter to their needs and show that you’re interested in the position.
• Highlight your relevant experience: Show the employer how your experience and skills make you the perfect fit for the Passport Specialist role. Use specific examples to demonstrate your knowledge and expertise in the field.
• Demonstrate your commitment to the job: Show the employer that you’re committed to the role and will work hard to ensure the best service for customers. Explain how you would approach the job and your dedication to excellent customer service and compliance with regulations.
• Provide samples of your work: Include samples of your previous passport related work if available, such as review of passport applications and documents. This will give the employer an idea of your capabilities and show them that you’re familiar with the tasks involved in the role.
• Proofread your cover letter: Before submitting your cover letter, make sure to check for typos, grammar, and spelling mistakes. A well written and mistake- free cover letter is essential to making a good impression on the hiring manager.

Common mistakes to avoid when writing Passport Specialist Cover letter

A Cover Letter is your introduction to a potential employer. It should be tailored specifically to the job you’re applying for, and reflect your skills and experience that would be most relevant for that role. When applying for a Passport Specialist role, there are certain common mistakes to be aware of in order to make sure your Cover Letter is up to scratch.

• Not tailoring the Cover Letter to the specific job: Your Cover Letter should be tailored specifically to the job you’re applying for. Don’t use a generic Cover Letter that you could apply to any role – instead, make sure to include information that is relevant to the Passport Specialist role you’re applying for.
• Not checking for spelling and grammar errors: It’s important to be aware of mistakes in spelling and grammar in your Cover Letter. It’s always a good idea to get someone else to proofread your Cover Letter before sending it off, as mistakes can make it look less professional.
• Not focusing on the key skills required for the role: Make sure you focus on the key skills that are needed for the Passport Specialist role in your Cover Letter. Include any experience you have that relates to the role, such as any previous experience in customer service or data entry.
• Not including all relevant contact information: Make sure all relevant contact information is included in your Cover Letter, such as your name, phone number, email address and mailing address. This will make it much easier for the employer to contact you.
• Not keeping the Cover Letter concise: Your Cover Letter should be concise and straight to the point. Make sure you get across the most important information in the first few sentences, as employers may not have time to read through a lengthy Cover Letter.

By avoiding these common mistakes, you’ll be sure to make a great impression with your Cover Letter when applying for a Passport Specialist

Key takeaways

Writing a cover letter to accompany your Passport Specialist resume can be a great way to stand out from the crowd and land an interview for the role. The cover letter gives you the chance to share information about yourself that isn’t included in the resume, and can give the hiring manager a better understanding of why you think you’d be a great fit for the role. If you’re wondering how to craft an impressive cover letter, these key takeaways will help you get started:

• Tailor your cover letter: Before you start writing, research the company and read the job description. This will give you an understanding of the company’s goals and the skills they’re looking for. You can then tailor your cover letter to highlight how your skills and experience match those requirements.
• Use a professional format: Your cover letter should be presented in a professional format, with clear paragraphs and headings. Make sure that it’s easy to read and that it flows well.
• Keep it to one page: A cover letter should be no longer than one page. It’s best to keep it concise and focus on the key points you want to make about why you’re a great candidate for the role.
• Show your enthusiasm: Your cover letter should demonstrate your enthusiasm for the role. Make sure to include why you’re passionate about the position and how your skills and experience make you the perfect fit.
• Mention the job title: Make sure to mention the job title in your cover letter so the hiring manager knows which role you’re applying for.
• Proofread your letter: Before you send your cover letter, make sure to carefully proofread it for any typos or spelling errors. It’s also a good idea to have a friend or colleague review it as well.

By following these key takeaways, you’ll be

Frequently Asked Questions

1. how do i write a cover letter for an passport specialist job with no experience.

When applying to an Passport Specialist job with no experience, it’s important to focus on the skills and qualifications that make you a great fit for the role. Highlight your problem- solving abilities, customer service skills, and any other relevant professional and personal experience. Make sure to mention any relevant volunteering or coursework that you have done, as well as any additional skills that you can bring to the position. Additionally, include a statement of why you’re interested in the position and how you can contribute to the company’s mission.

2. How do I write a cover letter for an Passport Specialist job experience?

When applying to an Passport Specialist job with experience, you should focus on the accomplishments you have achieved during your previous roles. Describe the positive impact you had on the organization you worked for and any challenges you faced and overcame. Emphasize your problem- solving abilities and customer service skills, as well as any additional qualifications or certifications you have gained in the field. Use specific examples to demonstrate your knowledge and experience in the job and explain why you are a great fit for the position.

3. How can I highlight my accomplishments in Passport Specialist cover letter?

When writing your cover letter for an Passport Specialist position, you should highlight your accomplishments in the field. Include any awards or recognition you have received, as well as any special projects or initiatives that you led. Describe any successes or challenges that you faced, and how you overcame them. Showcase your problem- solving abilities, customer service skills, and any additional qualifications you have.

4. What is a good cover letter for an Passport Specialist job?

A good cover letter for an Passport Specialist job should be concise and focused. Begin by introducing yourself and your qualifications, including any awards, certifications, or special projects you have been involved with. Then, explain why you are a great fit for the position, highlighting your problem- solving abilities and customer service skills. Demonstrate your knowledge of the industry, and explain how you can help the company reach its goals. End your cover letter by thanking the hiring manager for their time and expressing your eagerness to learn more about the role.

In addition to this, be sure to check out our cover letter templates , cover letter formats ,  cover letter examples ,  job description , and  career advice  pages for more helpful tips and advice.

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• Submit application
• Enroll in email updates

Getting a New Passport for a Child : You cannot renew a passport for a child under age 16. You must apply again in person using Form DS-11. 

Renewing a Passport Outside the United States : Learn how to renew your U.S. passport if you live in a foreign country.

Watch this video to learn if you can renew your passport by mail.

You can renew by mail if your most recent passport:

• Can be submitted with your application,
• Is not damaged (other than normal  wear and tear ),
• Has never been reported lost or stolen,
• Was issued within the last 15 years,
• Was issued when you were age 16 or older, and
• Was issued in your current name (or you can provide a document like a marriage certificate or divorce decree to show you have changed your name)

If you want to renew a limited validity passport that is valid for less than the normal period of 10 years, you must meet these requirements:

• One of your previous passports must have been issued for 10 years,
• Your passport cannot be limited because you’ve lost multiple passports, and
• Your passport cannot be limited because you’ve had multiple damaged passports

If you do not meet these requirements to renew, go to one of these pages to learn how to apply:

Adult Applying

Children Under 16

Child Age 16-17

Fill out your form and print it

Use our Form Filler tool  to fill out your form on a desktop or laptop computer and then print it. If you are experiencing technical issues with the Form Filler, download a PDF . 

Tips to complete your form:

• Complete all parts of the form.  Sign and date your form  before you mail it.
• Print your form on single-sided paper. We do not accept double-sided forms. 
• Check your date of birth and previous passport issuance date if you did not get the form you expected to receive on the form filler.
• You can renew a passport book , a passport card , or both documents.
• Use Form DS-82 to apply for your first passport book if you only have a passport card, or to apply for your first passport card if you only have a passport book.  
• If you travel many times each year, get a larger passport book with more visa pages, at no extra cost.  Check the 'large book' box at the top of the DS-82.
• If renewing from Canada, do not include your Canadian Social Insurance Number on the form in place of your U.S. Social Security number. 

Submit your most recent U.S. passport

When you renew by mail or in person, you must submit your most recent passport(s) with your application. We will return your most recent passport book or card in a separate mailing. The most recent passport may not arrive for up to 8 weeks after you get your new passport. Learn below what document to submit based on what you want to renew:

Submit other documents if you are changing your name

If the name you are using is different from the name on your most recent U.S. passport, you must provide a  certified copy of the legal name change  document. Examples include:

• Marriage certificate
• Divorce decree
• Court-ordered name change document

We will return your name change document in a separate mailing from your new passport.

Tips for renewing from Canada :

• If your Canadian divorce decree does not show that you are returning to your maiden name, you must provide proof of your birth or maiden name. Examples include an original or certified copy of your birth certificate.

You must provide one photo with your application. Go to our  Passport Photo page  for photo requirements and to see examples of photos. You can get a photo at:

• Some  passport acceptance facilities
• A company which offers photo services
• Home. Ask a friend or family member to take your photo. Print it on glossy or matte photo quality paper. 

 Stapling your photo to the application:

• Use four staples vertically in the corners as close to the outer edges as possible. See example below.
• Do not bend the photo.

Pay using a personal check or money order and make it payable to the U.S. Department of State. Do not send cash.

• Add $60 to your application fee if you want  expedited service .
• Add $19.53 to your application fee if you want us to ship your completed passport in 1-2 days after we issue it.  
• Go to our  Passport Fees  page to learn more about how much it costs to apply for a passport and how you can pay.
• Please write the full name and date of birth of the applicant on the front of the check* or money order.
• Renewing from Canada? Personal checks or money orders must draw on U.S. financial institutions based in the United States and be payable in U.S. dollars. Acceptable U.S. checks and money orders must have a 9-digit routing number. Do not include 1-2 day or express delivery fees with your payment. These services are not available to U.S. residents in Canada.

*How to fill out your check 

Submit completed application and documents

Get My Passport Fast :  If you are traveling in less than 3 weeks, make an appointment to renew in person at a passport agency or center. Your appointment must be within 14 calendar days of your travel date. 

If you are traveling in more than 3 weeks, mail your completed application and documents to one of the addresses below. 

Where you mail the application depends on where you live, and how fast you need your passport. 

If you live in the  United States ,  use the United States Postal Service (USPS) . If you live in  Canada , use Canada Post. 

Where to Send My Application and Supporting Documents

Want Faster Delivery?

• Delivering application to us : Pay for Priority Mail Express for faster delivery. The price for this service varies depending on the area of the country.
• Returning the passport to you : Pay $19.53 for 1-2 day delivery. This means you will receive your passport   1-2 days after we send it. Include this fee with your check or money order payable to the U.S. Department of State. Do not submit a return envelope to us with pre-paid postage. 

You may receive your passport and supporting documents in separate mailings.

If you are renewing a passport card, we will send it to you via First Class Mail. We do not use 1-2 day delivery services for passport card only applications.

Outside the United States (any country besides Canada):  Contact your  U.S. embassy and consulate .

Track your application status

You can  subscribe to email updates  about your application status, and  learn more about each status update .

It may take 2 weeks from the day you apply until your application status is “In Process.” 

What is normal "wear and tear" of a passport?

Normal "wear and tear" of a U.S. passport does not count as damage. Normal wear includes:

• The bend of a passport after you carry it in your pocket
• Fanning of the visa pages after opening and closing the passport 

If your passport is damaged, you cannot renew it and must apply for a new passport.

Damage includes:

• Water stains
• A significant tear
• Unofficial markings on the data page
• Missing visa pages (torn out)
• A hole punch, or other injuries

Can I renew at an acceptance facility?

No. If you are renewing your passport with Form DS-82, acceptance facilities will not take your application. Acceptance facilities should never charge you a $35 fee for renewing your passport. These locations should only charge you a $35 fee if you are applying using Form DS-11.

You must mail in your renewal application (Form DS-82) yourself. Mailing your Form DS-82 can be confusing since some post offices are also passport acceptance facilities. Postal employees should not review your form and supporting documents before you mail it.

Send Form DS-82 and supporting documents using a trackable delivery method.

Do not use UPS, FedEx, or DHL since the address you need to send your Form DS-82 and supporting documents to is a Post Office (PO) Box. 

If I already have a passport book or card, can I use the DS-82 to get the other document?

If you have a passport book  and you are eligible to use Form DS-82, you may apply for a passport card as a renewal by mail even if it is your first  passport card .

If you have a passport card and you are eligible to use Form DS-82, you may apply for a passport book as a renewal by mail even if it is your first passport book. 

Can I send multiple renewal applications in one envelope?

Yes. If your family member or spouse is also renewing a passport, you may want to send multiple applications in the same envelope. You can pay for the applications using one check or money order. Make sure to add up the correct fees for multiple applications. 

How will you send my passport and supporting documents?

You will get multiple mailings. The number of mailings depends on what document(s) you asked for.

Passport Book : You may get your new passport and citizenship documents in two mailings. You may wait 8 weeks after getting your passport before you get a second mailing with your citizenship documents. We will return the passport book using a trackable delivery service.

Passport Card : You may get your new passport card and your citizenship documents in two mailings. You may wait 8 weeks after getting your passport before you get a second mailing with your citizenship documents. We only send the passport card via First Class Mail. We do not send cards using 1-2 day delivery services.

Both a Passport Book and Card : You may get three separate mailings:

• New passport book
• New passport card
• Citizenship documents

Contacting Us : If you have been waiting more than 8 weeks for your documents, call us at  1-877-487-2778  to report that you have not received your documents. 

If you want us to reimburse you for a lost supporting document, you must contact us within 90 days of the date which we mailed your passport. You will also need to provide a receipt to show the cost of replacing the document. 

I got a letter requesting that I resubmit my Form DS-82. What should I do?

When you renew by mail, our intake facility will review your application and supporting documents.

The intake facility will send you a letter if there is a problem with your application. The letter may include a QR code with a link to our website. Common reasons for getting this letter include:

• No signature or date on your form
• Bad or missing photo
• Pages of your form are missing
• Wrong or missing fees
• Most recent passport is missing
• Most recent passport issued over 15 years ago

Follow the instructions in the letter. You must include the letter we sent you when you resubmit the new application. 

When your application is at the intake facility, your application status will show as "Not Available" if you check our Online Passport Status System . Your application will be "In Process" once a passport agency or center begins processing your new application. 

Processing Times

Routine:  6-8 weeks*

Expedited: 2-3 weeks and an extra $60*

*Consider the total time it will take to get a passport when you are booking travel.  Processing times only include the time your application is at a passport agency or center.

• It may take up to 2 weeks for applications to arrive at a passport agency or center. It may take up to 2 weeks for you to receive a completed passport after we print it. 
• Processing times + mailing times = total time to get a passport

Urgent Travel:  See our Get my Passport Fast page. 

External Link

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• Name Changes and Updating IDs
• Support and Resources
• Legal Protections

How do I change my legal name?

Changing your legal name begins with getting a court order. With that court order, you can update your official IDs like your driver's license, birth certificate, passport, and Social Security card so they match who you are.

This is a standard procedure and the court system is only involved to prevent fraud or harm, like changing your name to avoid debts or defame someone.

All name change records are confidential. In 2021, the NJ Supreme Court ordered that all records of name changes be excluded from public access to respect the rights and privacy of transgender individuals. In addition, you DO NOT need to publish your name change request in a newspaper.

Getting a court order involves a few steps: filling out several forms and sending them to the courts online or by mail, paying a $250 administrative fee, and appearing in-person before a judge (detailed instructions below).

For minors, the process is the same, but those under 18 years old must use a different set of forms, which can be found here .

Most name changes can be done by yourself, but you can get a lawyer if you have a complicated criminal or credit history – or if you just want some help navigating the process. Free LGBTQIA+ friendly legal services are available .

Getting A Court Order To Change Your Legal Name

Step 1: fill out court documents.

You will need to complete five forms found in this packet :

• Verified Complaint: This form provides the court with basic information like your birth name, preferred name, and why you are changing your name. You can write something like: "This is my preferred name and I wish to obtain proper documentation."
• Certification of Confidential Information for Name Change: This form provides the court with basic, confidential information like your Social Security number.
• Order Fixing Date of Hearing: This form is used to schedule your hearing at the courthouse. You only need to complete the personal information in the top section of the form. The court will fill out the bottom portion.
• Final Judgment and Final Judgment Addendum: These forms finalize your name change. You only need to complete the personal information in the top section of the form. After your hearing, the court will sign and complete the bottom portion of these forms, and you can then use certified copies of the Final Judgment to update your official IDs and documents.
• Civil Case Information Statement (CIS) : This form summarizes your case for the court, but can be a little confusing to fill out. For detailed instructions, refer to this step by step guide from the NJ Courts . Note: The case type number for a name change is 151.

Note: Those under 18 years old must use this set of forms.

Step 2: Pay the Administrative Fee

Make a check or money order payable to "Treasurer, State of New Jersey" for $250 – or you can pay online (see step 3). This is the fee to cover the cost of filing your papers with the courts. If you can show financial hardship, you may not need to pay the fee. To apply for a hardship waiver, complete the Fee Waiver Request Form and send it along with your documents. Note: The Fee Waiver Request requires documentation like pay stubs, welfare documents, unemployment documents, and bank statements.

Step 3: Send Your Documents To The Court

Once you have prepared and carefully reviewed all necessary forms, you will need to send your documents to the Superior Court either online or by mail. Sending your documents online You can submit digital versions of your documents through the NJ Courts' online system . For detailed instructions on how to use the system, visit the NJ Courts JEDS (Judiciary Electronic Document Submission) page . Note: You can pay the filing fee online by credit card, debit card, or ACH transfer.

Sending your documents by mail

Before mailing your documents, remove all instruction sheets, make sure you have signed all the forms wherever necessary, and make copies for your records. In your envelope, make sure to include:

• Two signed copies of each form (one is for the courts and one is returned to you)
• A check or money order for $250.00 or a Fee Waiver Request form
• A stamped envelope addressed to yourself so the court can return your documents.

Once you have everything together, mail your packet to the Superior Court in your county . If you can, use certified mail so you can request a return receipt for proof of delivery.

Step 4: Review Returned Copies

If you mailed your documents, the court will return copies of the Verified Complaint, Certification of Confidential Information for Name Change, and Order Fixing Date of Hearing forms using the self-addressed envelope you provided.

These documents will now have a docket number written on them. This number is important as it identifies your case and you will need to use it on all future papers you send to the court about your case.

Carefully review the Order Fixing Date of Hearing form. It should now have the date filled in. This date is critical as it is the day and time you need to appear before a judge at the courthouse to finalize your case.

If you have pending criminal charges in New Jersey:

• You must send copies of the Verified Complaint, Certification of Confidential Information for Name Change, and the Order Fixing Date of Hearing forms by certified mail to the prosecutor of the county where the criminal matter is being heard. You must send these forms at least 20 days before your name change hearing.
• If the Office of the Attorney General brought charges against you, you must send copies of the Verified Complaint, Certification of Confidential Information for Name Change, and Order Fixing Date of Hearing forms by certified mail to the Director of the Division of Criminal Justice at least 20 days before the date of the name change hearing. Use the following address: Director, Division of Criminal Justice R.J. Hughes Justice Complex 25 W Market Street P.O. Box 085 Trenton, NJ 08625-0085
• After you have mailed the necessary forms using certified mail, the post office will send you a green card. This is your certified mail receipt. Make a copy of the receipt and mail the original along with a completed copy of the Proof of Mailing form ( Form D from this packet ) to the court where you are changing your name. Note: If you are a minor, use Form J from this packet .

Step 5: Go To The Courthouse

Head to the courtroom and see the judge on the day and time listed on the Order Fixing Date of Hearing form. Here's what you can expect at your hearing:

• The judge may ask you questions about your name change and whether you are trying to avoid debt or a criminal history. This is a routine part of the process.
• If the judge asks why you want to change your name, you can say this is your preferred name as stated in your application, or you can provide more details if you feel comfortable.
• If the judge asks about your transition, you can answer if you are comfortable or you can respectfully say that is private medical information. You DO NOT need to provide any personal medical information or documentation for a name change.
• At the end of the hearing, the judge should sign the Final Judgment form and provide you a copy.

Note: Bring proof of your birth name for identification purposes.

Step 6: Get Certified Copies of the Final Judgment

To legally change your name on your state and federal IDs, you need to order certified copies of your Final Judgment and send them to different agencies. You cannot use photocopies.

To get a certified copy of the Final Judgment form, complete NJ Courts' Records Request Form .

You can submit your completed form through the NJ Courts' online system , email it to [email protected] , or mail it to the following address: Superior Court Clerk's Office P.O. Box 971 Trenton, NJ 08625-0971

Order at least 3 certified copies. The fee for each copy is $25.

Step 7: Update Your State and Federal IDs

With the certified copy of your Final Judgment, you can now update official IDs like your birth certificate, Social Security card, and passport. For detailed instructions on how to update your IDs, refer to these step-by-step guides:

• Changing Your Name on Your NJ Driver's License
• Updating Your Gender Marker On Your NJ Driver's License
• Updating Your NJ Birth Certificate
• Updating Your Social Security card
• Updating Your U.S. passport

Step 8: File Name Change

With the NJ Treasury Department Within 45 days of getting your court ordered name change, you must send a certified copy of the Final Judgment and a filing fee of $50 to the NJ Treasury Department's Division of Revenue .

Your copy of the Final Judgment will be returned to you.

Mail your certified copy of the final judgment and $50 filing fee to the following address: Division of Revenue and Enterprise Services Judgment Name Change Unit PO Box 453 Trenton, NJ 08646

Note: To reduce barriers for transgender individuals, the NJ Legislature has introduced a new law to waive the filing fee. This article will be updated as more information becomes available.

• https://nj.gov/governor/news/news/562022/approved/20221116b.shtml
• https://www.njcourts.gov/sites/default/files/forms/10551_namechg_adult.pdf ; https://www.njcourts.gov/sites/default/files/forms/10552_namechg_family.pdf
• https://www.njcourts.gov/self-help/name-change/name-change-adults
• https://www.state.nj.us/treasury/revenue/namechange.shtml