presentation program is

Presentation program

Presentation program may refer to any of the following:

1. In general, a presentation is a speech given by one or more speakers in front of an audience covering a new product or idea. For example, Steve Jobs gave a presentation in 2007 to introduce the iPhone .

2. A presentation program is a program that helps create a slideshow that addresses a topic. Presentation programs can be used in businesses and schools for discussing a topic or for teaching. Often, the presenter uses a projector to project the slideshow up on to screen that everyone can see. Below is an example of Microsoft PowerPoint, a commonly used program that creates presentations.

Once created, a person or group of people stand in front of other people and present the presentation . Presentations are shown one slide at a time, to explain the slides topic and then moving to the next slide until all are shown. For example, in a business presentation a co-worker may go through slides that illustrate how well the company is doing, its profits, sales, and other important information.

Examples of presentation programs

Below is a short list of popular presentation programs available today.

Google Slides
Microsoft PowerPoint
iWork Keynote on the Apple
OpenOffice Impress.

Tips on presentations

Follow the Guy Kawasaki "10-20-30 rule." Presentations should be no more than 10 slides, last no longer than 20 minutes, and have text no smaller than 30-point font.
Keep text simple with the "6 by 6 rule," which is six lines of text with six words per line.
Keep the text sparse and include pictures. There is a reason people say a picture is worth a thousand words.
Don't read the slides. Your slides should remind you of your talk and allow your audience to see only the important facts.
Prepare and arrive early to set up so your audience does not have to wait or watch you troubleshoot problems.
Always look into the audience and not only the slides, keep a steady pace when speaking, and speak loud and clearly so everyone in the room can hear you.
Do not use bright or flashy colors in an attempt to keep peoples attention. Use pastel colors as the backgrounds with a dark font.
Enjoy yourself. If you are not having fun or making the slide show entertaining, no one else is going to enjoy your presentation.

Related information

Creating a presentation slide show online .
How to create or add a slide in Microsoft PowerPoint.

Business terms , Google Slides , Office , Office 365 , Office Online , OpenOffice , Productivity tools , Projector , Slide deck , Slide show , Software terms

The best presentation software in 2024

These powerpoint alternatives go beyond the basics..

Hero image with logos of the best presentation software

The latest presentation apps have made it easier than ever to format slides and create professional-looking slideshows without giving off a "this is a template" vibe. Even standard PowerPoint alternatives have updated key features to make it easier than ever to collaborate and create presentations quickly, so you can spend more time prepping for your actual presentation.

If, like me, you've used Google Slides unquestioningly for years, it's a whole new world out there. The newest crop of online presentation tools go way beyond the classic slideshow experience, with new features to keep your audience's attention, streamline the creation process with AI, and turn slide decks into videos and interactive conversations.

I've been testing these apps for the past few years, and this time, I spent several days tinkering with 25 of the top presentation software solutions out there to bring you the best of the best.

The best presentation software

What makes the best presentation app, how we evaluate and test apps.

When looking for the best presentation apps, I wanted utility players. After all, slideshows are used for just about everything, from pitch decks and product launches to class lectures and church sermons. With that in mind, here's what I was looking for:

Pre-built templates. The best presentation tools should have attractive, professional-looking templates to build presentations in a hurry.

Sharing and collaboration options. Whether you plan to share your webinar slides later, or you just want to collaborate with a coworker on a presentation, it should be easy to share files and collaborate in real-time.

Flexibility and customization options. Templates are great, but top presentation apps should enable you to customize just about everything—giving you the flexibility to build exactly what you need.

Affordability. Creating compelling presentations is important, but you shouldn't have to bust your budget to make it happen. With capable free tools on the market, affordability is a top consideration.

Standalone functionality. There's no reason to use multiple tools when one can do it all, so I didn't test any apps that require and work on top of another presentation app like PowerPoint or Google Slides.

Familiar, deck-based interface. For our purposes here, I only tested software that uses slides, with the familiar deck-based editor you expect from a "presentation" tool (versus, for example, a video creation app).

Beyond that, I also looked for presentation apps that brought something unique to the table—features above and beyond what you can get for free from a legacy solution like PowerPoint or Google Slides.

Here's what my testing workflow looked like:

I went through any onboarding or guided tutorials.

I created a new deck, scanning through all available templates, noting how well-designed they were (and which were free versus paid).

I added new slides, deleted slides, edited text and images, and played around with other content types.

I changed presentation design settings, like color schemes and background images.

I reviewed and tested the sharing and collaboration options.

I tested out presenter view (when available).

After my first round of testing, I went back into the top performers to test any unique or niche features, like AI, brand settings, and interactive content. With that, these are the best presentation apps I found—each one really brings something different or radically easy to the table.

The best presentation software at a glance

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Canva, our pick for the best free presentation app

Canva pros:

Excellent free plan

Tons of amazing templates for all use cases

Feature-rich

Canva cons:

The AI tools aren't groundbreakingly useful

Canva offers one of the most robust free plans of all the presentation apps I tested. The app delays account creation until after you've created your first design, so you can get started building your presentation in seconds. Choose from an almost overwhelming number of beautiful templates (nearly all available for free), including those designed specifically for education or business use cases.

Anyone who's accidentally scrolled too far and been bumped to the next slide will appreciate Canva's editor interface, which eliminates that problem altogether with a smooth scroll that doesn't jump around. Choose from a handful of preset animations to add life to your presentations, or browse the library of audio and video files available to add. And Canva also has a number of options for sharing your presentation, including adding collaborators to your team, sharing directly to social media, and even via QR code.

Present directly from Canva, and let audience members submit their questions via Canva Live. Once you share a link to invite audience members to your presentation, they can send questions for you to answer. As the presenter, you'll see them pop up in your presenter view window, so you can keep the audience engaged and your presentation clear. Alternatively, record a presentation with a talking head bubble—you can even use an AI presenter here—to share remotely.

Canva pricing: Free plan available; paid plans start at $120/year for 1 user and include additional features like Brand Kit, premium templates and stock assets, and additional AI-powered design tools.

The best presentation app for AI-powered design

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Beautiful.ai pros:

True AI design

No fussing around with alignment

Still allows for customization

Beautiful.ai cons:

No free plan

If you're like me, editing granular spacing issues is the absolute worst part of building a presentation. Beautiful.ai uses artificial intelligence to take a lot of the hassle and granular design requirements out of the presentation process, so you can focus on the content of a presentation without sacrificing professional design. If I needed to make presentations on a regular basis, this is the app I'd use.

Many apps have recently added AI design features, but Beautiful.ai has been doing it for years—and they've perfected the experience of AI design, ensuring the tool's reign as the most streamlined and user-friendly option for AI design.

The editor is a little different from most presentation apps, but it's still intuitive—and you'll start off with a quick two-minute tutorial. When creating a new slide, scroll through "inspiration slides" to find a layout you like; once you choose, the app will pull the layout and automatically adapt it to match the design of the rest of your presentation.

With 10 themes, several templated slides, over 40 fully-designed templates, and more than 20 different color palettes to choose from, Beautiful.ai strikes a perfect balance between automation and customization.

While Beautiful.ai doesn't offer a free plan, paid plans are reasonably priced and offer sharing and collaboration options that rival collab-focused apps like Google Slides. And speaking of Google, you can connect Beautiful.ai with Google Drive to save all your presentations there.

Note: I re-tested the generative AI feature (called DesignerBot) this year. It's great for adding individual slides to an existing presentation—automatically choosing the best layout and matching the design to the rest of the deck—but as with most other apps, it struggled to pull in relevant images.

Beautiful.ai pricing: Plans start at $12/month for unlimited slides, AI content generation, viewer analytics, and more. Upgrade to a Team plan for $40/user/month to get extra collaboration and workspace features and custom brand controls.

The best presentation app for conversational presentations

Prezi pros:

Doesn't restrict you to standard presentation structure

Lots of customization options

Prezi Video lets you display a presentation right over your webcam video

Prezi cons:

Steep learning curve

Struggling to squeeze information into a basic, linear presentation? Give Prezi a try. Unlike nearly all other presentation apps on the market, Prezi Present doesn't restrict the structure of your presentation to a straight line. The editor focuses on topics and subtopics and allows you to arrange them any way you want, so you can create a more conversational flow of information.

With the structural flexibility, you still get all the same customization features you expect from top presentation software, including fully-editable templates. There's a learning curve if you're unfamiliar with non-linear presentations, but templates offer a great jumping-off point, and Prezi's editor does a good job of making the process more approachable.

Plus, Prezi comes with two other apps: Prezi Design and Prezi Video. Prezi Video helps you take remote presentations to a new level. You can record a video where the presentation elements are displayed right over your webcam feed. Record and save the video to share later, or connect with your video conferencing tool of choice (including Zoom, Microsoft Teams, and Google Meet) to present live.

Prezi's generative AI feature works ok, but it's more useful as a wireframe. When I asked it to create a presentation about the Stanley Cup Playoffs, for example, the resulting content read a lot like a student writing a term paper in the broadest strokes possible to avoid doing any actual research.

The best presentation app for video presentations

Powtoon pros:

Timing automatically changes based on the content on the slide

Can toggle between slideshow and video

Can orient presentation as horizontal, vertical, or square

Powtoon cons:

Limited free plan

Powtoon makes it easy to create engaging videos by orienting the editor around a slide deck. Editing a Powtoon feels just like editing a presentation, but by the time you finish, you have a professional video.

You can edit your slides at any time, and when you hit play, a video plays through your deck—the feel is almost like an animated explainer video. Each slide includes the animations you choose and takes up as much time as is needed based on the content on the slide. Powtoon figures the timing automatically, and you can see in the bottom-right of the editor how much time is used on your current slide versus the total presentation. If you ever want to present as a slide deck, just toggle between Slideshow and Movie.

You'll likely need to subscribe to a paid plan to get the most out of Powtoon—like creating videos longer than three minutes, downloading them as MP4 files, and white-labeling your presentations—but doing so won't break the bank. Plus, you'll unlock tons of templates complete with animations and soundtracks.

One of my favorite Powtoon features is the ability to orient your video: you can choose horizontal orientation (like a normal presentation) or opt for vertical (for mobile) or square (for social media). When your presentation is ready, you can publish straight to YouTube, Wistia, Facebook Ads, and any number of other locations.

The best presentation app for collaborating with your team

Pitch, our pick for the best presentation software for collaborating with your team

Pitch pros:

Google levels of collaboration

Assign slides to specific team members

Excellent generative AI feature

Pitch cons:

User interface is a little different than you're used to

Need to collaborate on presentations with your team? Pitch is a Google Slides alternative that gets the job done. As far as decks go, Pitch includes all the beautifully-designed templates, customizability, and ease of use you expect from a top-notch presentation tool. But the app really shines when you add your team.

The right-hand sidebar is all about project management and collaboration: you can set and update the status of your deck, assign entire presentations or individual slides to team members, plus comment or add notes. Save custom templates to make future presentations even easier and faster.

You can also invite collaborators from outside your company to work with you on individual decks. And if you opt for a paid plan, Pitch introduces workspace roles, shared private folders, and version history.

Pitch also offers one of the most impressive generative AI features on this list. It still struggles to pull in relevant images, but I found the AI-generated written content and design to be top-notch.

The best presentation app for conversational AI

Gamma pros:

Creates fully fleshed-out presentations from a prompt

Conversational chatbot-like experience

Can still manually edit the presentation

Gamma cons:

Not as much granular customization

I tested a lot of apps claiming to use AI to up your presentation game, and Gamma's conversational AI features were head and shoulders above the crowd.

Simply give the app a topic—or upload an outline, notes, or any other document or article—approve the outline, and pick a theme. The app will take it from there and create a fully fleshed-out presentation. It's far from perfect, but Gamma produces a very useful jumping-off point. (Last year, it was by far the best, but this year, other apps are catching up.)

Here's the key: Gamma is much more geared toward the iterative, chatbot experience familiar to ChatGPT users. Click on the Edit with AI button at the top of the right-hand menu to open the chat, and you'll see suggested prompts—or you can type in your own requests for how Gamma should alter the presentation.

Once you've done all you can with prompts, simply close the chat box to manually add the finishing touches. While you do sacrifice some granular customizability in exchange for the AI features, you can still choose your visual theme, change slide layouts, format text, and add any images, videos, or even app and web content.

The best presentation app for audience engagement

Mentimeter, our pick for the best presentation software for audience engagement

Mentimeter pros:

Tons of audience engagement features

Simple for participants to interact

Mentimeter cons:

Less granular customizability

Bit of a learning curve

If you need to engage with an audience during your presentation, Mentimeter makes that easy. The app is designed around interactive elements like quizzes, surveys, Q&As, sliders, and more (even a Miro whiteboard!).

Each of these is included in a number of different, professional-looking templates, so you can build a fully interactive presentation super quickly.

When it's time to present, your audience members can scan the QR code with their phone cameras or type in the URL and access code to participate. There's one code per presentation (so they won't have to do this on every slide), which gives access to each slide as you move through the presentation.

There are two main drawbacks to this one, though. First, there's a bit of a learning curve and less familiar editing interface (but I found it pretty easy to learn with some practice). The other drawback is that you can't get as granular with the visual customization as you can with many other presentation tools.

The best presentation app for generative AI

Tome, our pick for the best presentation software for generative AI

Top-tier generative AI features

Simple, customizable templates

Intuitive doc-style editor

There's definitely a learning curve

Tome is one of the new additions to this list that I'm most excited about. If you're looking for generative AI that just genuinely works , it's definitely worth a look. The editor is a bit more stripped down than most presentation apps but intuitive nonetheless—it's almost a cross between your standard deck editor and a Notion-style doc.

To generate an AI deck, click Generate with AI in the top right, and either write your own prompt or choose from the example prompts that cover a handful of common use cases, like sales enablement and company pitches. Edit or approve the suggested outline, then generate the full presentation.

From there, you can edit each slide as a doc via the right-hand menu—without limits on how much information you can include. During the presentation, you simply size down any slides that take up more than the standard amount of space. It's super simple but somehow feels revolutionary in a presentation app.

What about the old standbys?

You might notice a few major presentation players aren't on this list, including OGs Microsoft PowerPoint, Apple Keynote, and Google Slides. These apps are perfectly adequate for creating basic presentations, and they're free if you have a Windows or Mac device or a Google account.

I didn't include them on the list because the presentation space has really developed in the last several years, and after testing them out, I found these behemoths haven't kept pace. If they weren't made by Microsoft/Apple/Google, I might not even be mentioning them. They're pretty basic tools, they're behind the curve when it comes to templates (both quantity and design), and they don't offer any uniquely valuable features like robust team collaboration, branding controls, video, and so on.

In any case, if you're reading this, you're probably looking for an alternative that allows you to move away from one of the big 3, and as the presentation platforms featured above show, there's a ton to gain—in terms of features, usability, and more—when you do.

What about PowerPoint and Google Slides add-ons?

While I focused my testing on tools with full feature-sets—those that can serve as your sole presentation tool—there are a ton of add-on tools you can use atop big name tools like PowerPoint and Google Slides.

Improve your productivity automatically. Use Zapier to get your apps working together.

A Zap with the trigger 'When I get a new lead from Facebook,' and the action 'Notify my team in Slack'

Presentation Design

The 10 Best Presentation Software for 2023: Complete Guide

There are literally hundreds of presentation software tools in the market today and keeping track is getting increasingly hard. Most of them have been optimized for a specific purpose or type of user from a wide range of possibilities, and it's very likely that THE ideal tool for you is actually one that you've never heard of.

We've created this best presentation software list to shed some light and to give you a comprehensive presentation software list to ensure you make the right call in the platform you select. This article is the result of several weeks of research and review of 50+ presentation tools currently available on the web.

What is a presentation software?

A presentation software is defined as an application built to display information in the form of a slide show. Any presentation tool must have three fundamental functions:

‍ A text editor: to input the contents of the presentation.
‍ An import function: to insert and manipulate images and other content.
‍A slide-show or presenter mode: that displays the content in a nice, formatted way, sometimes synced in real time with the presenter across devices.

Slide shows often consist of a combination of text, video, images and charts. Their primary function is displaying clear, readable and summarized data to an audience.

Most presentations are shared and presented on a larger screen or through a digital projector. In rare occasions, slide presentations are printed out as a replacement for text documents, but this is a really inefficient way to review data, that Garr Reynolds calls ‘ PresDocs ’ (Garr Reynolds is the author of Presentation Zen, one of the most important go-to reference for successful presentations).

Related Read: What Makes Up the Best Presentation Templates?

What makes a good presentation tool?

The functions and results of presentation programs have evolved significantly in the past decades, since the original launch of ‘Presenter’ (the PowerPoint predecessor) in 1984. In 1987 PowerPoint 1.0 was released for the Macintosh and it started a revolution in the way we prepare and consume content in meetings.

For the purposes of this article we are going to classify all presentation tools using 3 variables that we consider extremely important:

Ease of use: ★ ★ ★ ★ ★

This rating looks at the learning curve, or time required to learn to use the platform. An easy to use interface is fundamentally important to ensure that users feel confortable working with the platform and doesn’t require complex training to take advantage of its features. This also accounts for the average time it takes to build a presentation.

Customization: ★ ★ ★ ★ ★

The ability to customize a presentation to the smallest details. This varies depending on the number of advanced features in the platform, like the ability to set different transitions to each slide, the ability to add customized elements or to design/code the final outcome of the slides to the last font size and color code.

Final result: ★ ★ ★ ★ ★

This indicator looks at the outcome of a finished presentation, assuming the user is an average person with basic design skills and intermediate knowledge on the tool itself.

Best PowerPoint Alternatives (Death by Power Point)

As we mentioned before, PowerPoint is the most used presentation builder in the market today. It is distributed by Microsoft as part of their Office Suite, which is estimated to have over 500 million users worldwide. Microsoft has also revealed that approximately 35 Million presentations are delivered every single day, that’s a staggering 400 presentations per second.

But still, PowerPoint’s popularity has decreased significantly in the past few years. Their boring presentation templates, the large learning curve and complexity as well as the terrible slides many users end up making have started the Death to PowerPoint movement.

What presentation software is better than PowerPoint?

For this section, we summarize the top PowerPoint alternatives and examples, that is, presentation tools that work in a fairly similar manner and that provide similar (but significantly better) results. If you are an avid PowerPoint user, then migrating to these platforms should be rather easy for you.

Best 10 presentation software alternative list for 2023

(Updated December 2022)

Keynote presentation
Google Slides

1- SLIDEBEAN PRESENTATION SOFTWARE

Ease of use: ★ ★ ★ ★ ★ - Fantastic!

Customization: ★ ★ ★ ★ - Very Good

Final result: ★ ★ ★ ★ ★ - Fantastic!

Slidebean is an online presentation tool that uses artificial intelligence to design beautiful slides. Simply add content blocks to your presentation without worrying about formatting. Slidebean’s AI finds the best possible design for every element on your slide. This level of automation allows you to create a professional looking presentation in a fraction of the time it normally takes on PowerPoint.

When comparing it to PowerPoint, Slidebean’s interface is much easier to learn and work with, and it lets you create fantastic looking presentations really fast. The platform is web based and allows you to export to both PowerPoint and PDF format. It also lets you track viewer interactions and activity from people you share your slides with!

Slidebean also has a unique advantage which is a rich gallery of presentation outline templates. These are pre-filled decks that work for numerous purposes, like business proposals, classroom decks, thesis presentations and even startup pitch decks : all you need to do is import them and fill in your content.

You can sign up free for Slidebean here

SIGN UP FREE

2- apple keynote.

Ease of use: ★ ★ ★ - OK

Customization: ★ ★ ★ ★ ★ - Fantastic!

Final result: ★ ★ ★ ★ - Very Good

Keynote is what PowerPoint should have been all along. Apple's version of the popular presentation tool has improved significantly in the last few years, and has recently included a cloud version that works on any browser on any computer (as long as you have at least one Apple device).

Keynote is basically an improved PowerPoint, it offers the same approach to creating slides, but offers nice and clean customizable templates, a simple interface and great details like smart guides.

The biggest issue with Keynote is the long learning process that it requires. Similar to Microsoft's tool, you'll need to sit down for a few hours to learn to use the platform, and another larger set of hours to make a professional presentation.

More info about Apple Keynote is available here

Final result: ★ ★ ★ - OK

Visme is a web based platform for building presentations. Their familiar interface is similar to PowerPoint, but they have successfully simplified a complex UI to a nicer and more understandable navigation. Still, you'll need to spend a few hours to get a good grasp of where all the customization options can be found.

The platform offers an interesting (but certainly limited) gallery of images, but they succeed at delivering beautiful infographic elements (which they call ‘Charts and Graphs’) that you can use to add some color and make your slides much more dynamic.

You can read more about them here . ‍

4- GOOGLE SLIDES

Customization: ★ ★ - Passable

Google's version of PowerPoint is hosted as part of the Google Apps suite, that you can access from Google Drive or from Google Apps for Work. Sadly, their presentation builder feels like a limited version of PowerPoint, with less features, limited fonts and very little customization options.

Still, Google's platform is available for free, has a lot of integrations and probably one of the best online collaboration systems out there. Checking it out is easy, just visit your Google Drive.

You can find a more detailed review here .

5- FLOWVELLA

Ease of use: ★ ★ - Passable

Customization: ★ ★ ★ - OK

Flowvella is available on the Mac App Store as a desktop application. It provides a simple interface (certainly cleaner than Microsoft PowerPoint and somewhat similar to Apple Keynote) and some very nice design templates, which set good grounds so you can start building a nice looking set of slides on top of them. This is by far their biggest strength! If you want to start from scratch, however, you might feel a little lost creating something that looks good.

We found, however, that the oversimplified interface makes some basic options hard to find, like changing the color of a shape. Also, while running as a desktop app it still requires an Internet connection to download some elements, which can lead to a slower performance than a 100% desktop tool.

Update: We also read recently that they launched a tvOS app for the new AppleTV, making them, as far as we know, the first presentation tool to leverage the new platform.

You can find more details here .

Customization: ★ ★ ★ -

Pitch offers an innovative solution for fast-paced teams looking to quickly create effective, stylish presentations. With a combination of productivity features and design elements, Pitch makes it easy to get professional results—quickly

You can find more information about them here .

Final result: ★ ★ ★ ★ - Very Good!

The premise of Canva is an ‘amazingly easy graphic design software'. It lets you create anything from print design to banners and presentations. They provide an easy to use interface with a huge selection of pre-built designs that you can modify to your liking.

These pre-built elements let you quickly draft a nice presentation even if you have no design skills, but it does require you to drag and drop and arrange the content of your slide, which can become time consuming.

Canva has been gaining significant popularity in the last few years, especially after they hired Guy Kawasaki as a Chief Evangelist. Their platform is beautiful, you can find more about them here .

8- HAIKU DECK

Ease of use: ★ ★ ★ ★ - Very Good

Haiku Deck launched as an iPad app in 2011. They made a big bet towards mobile productivity and came up with a solid iPad application that allowed you to create slides in less time than the then-only alternative of Keynote for iOS.

Haiku Deck has a nice set of custom templates that you can use as a guideline for your slides, and their content input system is clear and easy to learn.

Still, we believe their approach that focused on mobile devices could only take them so far and they've since been working on a web version of their platform that works for any computer. As we mentioned, the personal computer continues to be a much more efficient productivity platform.

'Slides' is a nice website that lets you create and share presentations online. Formerly slides(dot)io and slid(dot)es, they finally settled for slides(dot)com. This startup was founded by Hakim El Hattab and Owen Bossola in Stockholm, Sweden, and it makes use of the reveal.js framework that we mentioned above.

Slides has a nice web interface that encourages you to create a nice and clean presentations, however, it still depends on the user’s ability to manipulate the elements and arrange them in a nice style. Still, their pre-defined formats and their grid system help guide you to a better result.

The platform also allows for custom HTML and CSS coding, which lets experienced users with coding skills, customize their templates even further.

Some more info about them here .

Ease of use: ★ - Bad

Prezi has been around for years and they have had a huge head start compared to any other online presentation tool out there. Their unique zoom styling makes it immediately obvious to the audience that they are looking at a Prezi deck.

Prezi has the advantage of allowing you to create really stunning interactive presentations if you know how to leverage their zoomable, infinite canvas. However, this can become a double edge sword if users overuse the feature and come up with a presentation that is literally capable of making people dizzy.

Still, Prezi's biggest weakness is on its ease of use. There's a long learning curve towards dominating their interface and even if you do, you need to be a designer to make a great presentation on the platform.

This is a huge company that is not going away anytime soon. With 50+ million users, they have proven the world wants and needs a PowerPoint alternative, and we have huge respect for them for doing so.

More information about them here .

‍Which one to pick?

In the world of presentation software, there's a big bunch to pick from. It's kind of like a crowded market with lots of options. And guess what? The best one for you might not even be on your radar.

Our list is here to help you out. We've put together this bunch of presentation software choices after digging into over 50 of them on the internet. We're here to give you the scoop on what's out there, so you can pick the one that suits you best.

Now, remember, presentation software is like your helper to make cool slideshows. These slideshows could be for showing stuff to people, like at school or work. These helpers, or software, should be good at a few things: putting words and pictures on slides, making things look nice, and showing your stuff in a cool way on a screen.

The options we've found have different things they're good at. Some use fancy computer thinking (AI) to make your slides look great without you doing much. Others let you customize your slides a lot, which is nice if you want them to look exactly like you want. And finally, how your slides look when you're done is super important too.

Picking the right presentation tool is a bit like picking the best tool for a job. You wouldn't use a hammer to write a story, right? So, whether you want something easy, something that lets you be creative, or something that gives you good results, our list has got you covered. Your choice will help you make cool presentations that people will remember. Our recommendation is to give Slidebean a try, but is up to you to consider the options. So, pick smart and happy presenting.

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Check out our list of the top free presentation websites that offer unique features and design options. Discover the best platform for your next presentation now.

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Best free presentation software of 2024

Find an alternative to PowerPoint

Best overall

Best for speed, best for functionality, best for collaboration, best user interface.

How we test

The best free presentation software makes it simple and easy to create presentations as an alternative to subscribing to Microsoft PowerPoint.

A person doing a presentation on a whiteboard.

1. Best overall 2. Best for speed 3. Best for functionality 4. Best for collaboration 5. Best user interface 6. FAQs 7. How we test

While PowerPoint is the market leader when it comes to presentation software, some people may be unwilling to subscribe to a Microsoft 365 subscription, especially if they don't expect to need to use it very often.

However, there are plenty of great alternatives to PowerPoint available for free that you can use. While these won't have the same advanced features as PowerPoint, they still offer a very competent platform to design most any presentation that you need.

To help you choose, we've listed below the best free presentation software currently available.

Add images to your presentations using the best free photo editor .

Google Workspace : Collaboration + productivity apps There are many different presentation software packages but Google Workspace formerly known as G Suite remains the original cloud office software and one of the best business office suites, offering a huge range of features and functionality that rivals can't match, especially when it comes to presentation software. Try it free for 14 days .

The best free presentation software of 2024 in full:

Why you can trust TechRadar We spend hours testing every product or service we review, so you can be sure you’re buying the best. Find out more about how we test.

Our expert review:

Reasons to buy

Reasons to avoid.

Prezi turns the traditional approach to presentations on its head. Instead of creating slide after slide, this presentation software gives you a single giant canvas. You can add blocks of text or images, or even create miniature slides. During your presentation, you can seamlessly fly around the canvas and zoom in to look at individual chunks of content.

For how complex Prezi seems, it’s impressively simple to use the platform. The only major divergence from Microsoft PowerPoint is that you need to add animated paths from one part of the canvas to another. The tools for this are fairly straightforward, especially if you’ve ever used an animation or video editing software.

Of course, this type of presentation structure isn’t always ideal. Prezi makes it hard to visualize structured data like financials, which can make it difficult to use in business applications. Some viewers also might not appreciate the fly-around animation style that’s inherent to the presentation software.

Read our full Prezi review .

^ Back to the top

Canva is perfect for making speedy presentations right in your web browser. This software offers a handful of free layouts to help you get your slideshow started, and it’s easy to customize the templates to fit your needs. There isn’t a huge variety of content elements to add to your presentation, but Canva makes up for this with a searchable library of more than 1 million images you can use.

Your Canva presentations live online, which makes it extremely easy to collaborate. You can invite colleagues to edit your slideshow (although simultaneous editing is not supported) or seamlessly share your finished presentation. However, beware that Canva can’t import presentations from Microsoft Powerpoint or export finished work to a Powerpoint-editable format.

Read our full Canva review .

3. LibreOffice

LibreOffice is a free alternative to Microsoft Office, and it includes a Powerpoint equivalent called Impress with nearly all of the same functionality. The only big difference you’ll find between the two slideshow creation tools is the LibreOffice lacks some modern features like built-in collaboration and integration with Microsoft OneDrive.

However, Impress does have a few advantages of its own. The software can import files from Keynote, the default presentation software on Mac computers. Plus, there are hundreds of free templates that you can download for free. Even better, there’s no limit on what fonts you can use with Impress, so it’s easy to change the look of your presentation from what Powerpoint typically allows.

On the whole, LibreOffice Impress is about as close as it gets to simply replicating Microsoft Powerpoint for free.

Read our full LibreOffice review .

4. Google Slides

Google Slides is part of Google Workspace (formerly G Suite), and it does a nice job of matching a number of PowerPoint’s capabilities. This free presentation software supports embedding videos, creating diagrams, and adding animations to your slides. While the selection of templates is somewhat limited, you can easily import hundreds of additional templates for free or create your own.

Even better, Google Slides supports the collaboration tools users have come to expect from Google. Multiple people can work on a slideshow simultaneously, and there’s a built-in group chat so you can keep track of what everyone is doing. It’s also nice that you can play your presentation in presenter mode, which allows you to preview how it will look to your audience and rehearse timing.

The only downside to Google Slides is that bloated slideshows can experience some loading delays. Also beware that while you can move between Slides and Powerpoint, the conversion often messes with the layout of your slides.

Read our full Google Slides review .

5. WPS Office Free

WPS Office Free is a Microsoft Office look-alike that fully support PowerPoint files without any layout issues during import. The WPS Presentation tool has all of the same capabilities of PowerPoint, including tons of animations, slide transitions, content effects, and video embedding. The selection of included presentation templates is also very impressive for a free software.

One of the best things about this presentation software is that the user interface will feel incredibly familiar if you’re coming from Microsoft. All of the tools are displayed in a top ribbon, with your slides shown on the left side of the screen for easy navigation. It’s simple to display your presentation right from WPS Presentation, which means there’s no unexpected troubleshooting when it’s time to show off your work.

There’s not much to dislike about WPS Presentation. However, keep in mind that the software is supported by ads. Some users find the ads annoying, but they’re not overly in the way.

Read our full WPS Office Free review .

We've also featured the best free office software .

Best free presentation software FAQs

Which alternative to powerpoint is best for you.

When deciding which alternative to PowerPoint to download and use, first consider what your actual needs are, as sometimes free platforms may only provide basic options, so if you need to use advanced tools you may find a paid platform is much more worthwhile. Additionally, free and budget software options can sometimes prove limited when it comes to the variety of tools available, while higher-end software can really cater for every need, so do ensure you have a good idea of which features you think you may require.

How we test the best free presentation software

To test for the best free presentation software we first set up an account with the relevant software platform, whether as a download or as an online service. We then tested the service to see how the software could be used for different purposes and in different situations. The aim was to push each software platform to see how useful its basic tools were and also how easy it was to get to grips with any more advanced tools.

Read how we test, rate, and review products on TechRadar .

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Michael Graw is a freelance journalist and photographer based in Bellingham, Washington. His interests span a wide range from business technology to finance to creative media, with a focus on new technology and emerging trends. Michael's work has been published in TechRadar, Tom's Guide, Business Insider, Fast Company, Salon, and Harvard Business Review.

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Best presentation software of 2023

By Steven T. Wright

Posted on Jun 22, 2022 3:22 PM EDT

12 minute read

Best overall

Microsoft PowerPoint

Best for professionals.

Canva is the best presentation software for professionals.

Best for Zoom

Prezi is the best presentation software for zoom.

We may earn revenue from the products available on this page and participate in affiliate programs. Learn more ›

Man presenting at Nordic design for best presentation header image

Teemu Paananen/Unsplash

Whether you’re a student or a working professional, everybody has to make presentations from time to time and that usually involves presentation software. But when you’re frantically Googling around to refresh your PowerPoint knowledge, it’s only natural to wonder what is really the best presentation software out there. Yes, everybody knows that Microsoft’s the biggest player in the slideshow game but there are actually a lot of alternatives to explore. If you expand your horizons, you may find another app that makes more sense for you. Expand your office app horizons and see how the best presentation software can make your job a little easier.

Best overall: Microsoft PowerPoint

Best for professionals: canva, best for zoom: prezi.

Best for Mac: Apple Keynote

Best for students: Beautiful.ai

Best budget: google slides, how we chose the best presentation software.

As a journalist with over a decade of experience, I know how to present information to all sorts of audiences effectively and efficiently. Over the years, I’ve worked with a variety of clients to craft copy for presentations, as well as the slideshows themselves. I’ve used the best software in the business, as well as quite a lot of the bad stuff, so I know what will work for you and your needs.

In making this list, I relied on my own firsthand experience with presentation software, as well as consulting professional tutorials and critical reviews. I also personally created a number of sample slideshows using prebuilt templates and custom layouts of my own in order to put the programs through their paces. I used both the stalwart software suites that everyone knows, as well as a number of lesser-known alternatives that have emerged over the past few years. If an impressive new program hits the block, we will update this list accordingly once we get some hands-on time with it.

Things to consider when buying presentation software

There has been an explosion of presentation software over the past few years, and each of the program’s developers has their own pitch to lure people away from PowerPoint. The most important things to consider when choosing presentation software will vary from person to person. A small business owner putting together a professional presentation with original branding may need different tools to make an appealing pitch, versus a student building a last-minute slideshow for a group project to present the results of their research in Econ class.

There are a wide variety of bells and whistles that presentation building programs boast as their killer features, including brand kit integration, easy social media sharing options, offline access, seamless collaboration, AI suggestions, and analytics. These extra features will seem very helpful to enterprise customers, but the average person should realistically prioritize more traditional factors like ease-of-use, customizability, and cost. There are, however, a few elements that every single person who uses presentation software needs, so let’s walk through the fundamentals.

Ease of use

No one wants to spend hours learning how to make a basic slideshow. While all of these programs take time to master, some of them are easier to pick up quickly than others. An intuitive piece of software grabs your attention and allows you to perform basic actions like adding slides and assets without time-consuming tutorials. The more professional-grade programs out there might take a little more time to master, but they’re rarely difficult to use.

Prebuilt templates

The number one thing that you want from a presentation software is a good-looking final product, and templates help you achieve that goal quickly and easily. All of the competitive presentation software suites out there have a library of pre-built templates that let you plug in information quickly. Quality and quantity separate the good programs from the great ones, though. Some apps have more templates than others, and some templates look better than others. On top of that, some programs lock their best templates behind a premium subscription, which leaves you relying on the same basic structures over and over.

The truly professional-grade software also includes a selection of prebuilt art assets to help you bring a personal touch to the presentation. If a program doesn’t have an impressive set of templates, it isn’t worth using.

Customizability

While most people want to start building their presentations with a template, you need to change some things around if you want to keep things looking fresh. Professionals, in particular, will probably want to customize every aspect of their slideshows, from the color of the background to the exact pixel position of images. This obviously increases the amount of time it takes to craft a presentation, so it’s important that the systems for making those tweaks are intuitive and easy to use. Not every user is going to need the level of customizability, but it’s definitely something worth considering.

Who’s it for?

Every presenter needs to build a slideshow for their audience. They should probably ask that question when they pick which presentation software to use as well, as it can help determine what software they should use. Students might need the expansive collaboration tools of certain platforms but might not need the pinpoint design controls in others. While the presentation software listed below can all make a great slideshow with enough time and effort, your own use case and the intended audience will have a big impact on your choice.

Cost & affordability

Very few presentation builders have a simple, one-time price tag. Most operate on a subscription model, where you can buy a month’s use for a certain amount, or save money by buying a year at a time. A few are free, though many appear to only offer a free trial or stripped-down version that will allow you to put together something basic before quite literally buying in.

If you’re looking to build just one or two presentations a year, it’s probably best to stick to one of the free options. However, if you have to build slideshows on a regular basis, it’s probably worth sinking your money into a subscription to the program you really like.

Generally speaking, as you might expect, the more impressive and in-depth software costs more than the more traditional fare. However, because many of the most popular programs in the space (such as Microsoft PowerPoint) come as part of a suite, you will need to weigh the benefits of not only the presentation software but also the other programs that come along with it. If you’re a die-hard Microsoft Word user, for example, you’re already paying for the Microsoft Office suite, but the calculus gets more complicated if you prefer Google Docs.

The best presentation software: Reviews & Recommendations

By now, you probably have a good idea of what you should be looking for in presentation software, so now we’ll get into the interesting part. As mentioned above, we’ve broken down our picks based on a few common use cases, as well as the criteria we mentioned above. Regardless of which one you decide on, all of these programs are powerful tools that can produce a slick slideshow with a little time and effort, and you’d be well served by any of them.

Why it made the cut: Whether you’re a broke student or a busy professional, Microsoft PowerPoint can do whatever you need. It’s also reasonably priced.

Platforms: Windows, macOS, iOS, Android, Web
Suite or standalone: Microsoft Office 365 Suite
Special features: Designer, MS Office integration
Free version: Yes
Well-known interface imitated by competitors
Powerful and accessible
Good templates
Part of a popular software suite
Slight learning curve

Even after testing more than a dozen programs, Microsoft PowerPoint remains the go-to presentation software for most people. Setting the industry standard, it offers great templates, an accessible interface, an impressive library of prebuilt art assets, and plenty of tools for building a slick slideshow. It also supports real-time collaboration, offline editing, and third-party content embedding. At $70 a year, PowerPoint is significantly cheaper than most of its competitors and it’s part of Microsoft Office, a software suite that most companies pay for and workers can’t live without.

Of course, it isn’t perfect. PowerPoint makes it very easy to make a basic presentation, but it will likely take you longer to make something that looks polished and professional in PowerPoint than with design-forward programs like Canva or Prezi. Even top-flight presentations are achievable, though, in a reasonable timeframe. PowerPoint might not be the best presentation program for every situation, but it’s certainly the best for the average person.

Why it made the cut: Canva creates beautiful, professional-grade presentations faster than its rivals, and it’s easier to use than most.

Platforms: Web, Windows, iOS, Android
Suite or standalone: Standalone
Special features: Amazing templates, very customizable
Excellent free version
Extremely easy to use
Makes beautiful presentations fast
Eye-catching templates
Harder-to-use advanced features
Limited offline use

If you need to make a striking business presentation in an hour, Canva is absolutely the software for you. Designed from the ground up for business professionals who don’t want to have to use another program (i.e., Photoshop or GIMP) to create visually compelling content, Canva delivers on this promise in spades.

Canva’s gorgeous templates are the best of any of the programs we tested, and its free version is far more robust than you’d expect for a costless trial. Unlike many of these other programs, it creates virtually any marketing material you can imagine, including videos, logos, social media posts, and even resumes. It also includes splashy features that most people won’t use, like brand kit support and easy sharing to social media.

Canva’s simplicity has drawbacks, too, though. It can be a bit difficult to get it to make complicated charts, tables, or diagrams, and it lacks the familiar (but clunky) customizability of PowerPoint. However, if you’re looking to make the most beautiful presentation you can, Canva is a great choice for your business.

Why it made the cut: Prezi is a strong program that structures its basic features in a completely different manner than its competitors. It also has very good Zoom integration.

Platforms: Web
Special features: Zoom integration, unique structure
Free version: No (Two-week free trial)
More creative structure than competitors
Intuitive interface
Expansive feature set
Doesn’t work for everyone
Must pay more for advanced features

If you’re really tired of the straight-line structure mandated by other presentation software, Prezi gives you a little more freedom to build things your way. Prezi uses a topic-oriented form that allows you to easily string your ideas in an order that makes sense to you. The basic idea behind Prezi is that you create bubbles of individual content, and then you thread a path through those ideas to create a presentation with a physical form that’s more enticing and conversational than just a linear succession of slides.

While this unique approach makes Prezi a worthy alternative on its own, the app also boasts plenty of specialized features you’d want in a premium program, including a large asset library, social media integration, and collaboration support.

Though any presentation software can work with Zoom via the screen-share function, Prezi features a very useful video call-focused mode, Prezi Video, which allows you to build a presentation as an overlay that appears in your Zoom window so people can see you and your slides.

Prezi’s freeform structure isn’t going to work for everyone, but if Powerpoint feels stifling, it might open new doors for you.

Best for Mac: Keynote

Why it made the cut: Apple’s answer to PowerPoint might not be as popular as its competitor, but it’s still pretty powerful in its own right.

Platforms: macOS, iOS, Web
Suite or Standalone: Apple Software Suite
Special features: iCloud support, multiple formats
Free version: Yes (with an Apple account)
Familiar to most Mac users
Better asset library than most
No-frills feature set
Lacks unique selling points

If you’re a Mac user , you’ve probably at least considered using Keynote to put a presentation together. While all of the other programs on this list work on a Mac as web apps, Keynote is the only app made specifically for the platform.

Like PowerPoint, Keynote is a wide-reaching program designed to help anyone make a sharp-looking presentation, from students to professionals. It has a more robust feature set than other PowerPoint competitors–including better default templates, a bigger asset library, and desktop support. It doesn’t quite have the versatility of enterprise-facing apps like Canva, but you can put together a great-looking slideshow for school or a recurring meeting.

On the other hand, it can be a little tricky to pick up: The interface isn’t quite as intuitive as Google Slides, which is also free. If you have access to both, you get a choice: Build a more striking presentation in Keynote, or put something together quickly in Slides.

Why it made the cut: Beautiful.ai’s AI-powered presentations allow you to make a sharp slideshow in no time flat, and its generous free trial gives time to try it out.

Special features: AI integration
Clean interface
Modern features
Simple and effective
Expensive for what it is
Limited assets and templates

Looking to build a clean, modern presentation in as little time as possible? Beautiful.ai uses AI to help you build a visually stunning presentation in no time flat. While it’s less of a household name than our other picks, it’s the choice of many tech companies for its uncluttered interface, eye-catching templates, and overall no-fuss approach.

Compared to PowerPoint or Canva, Beautiful.ai does not have a rich feature set or an infinite variety of template options. What the content library lacks in volume, it makes up for in style, though. Its appealing, elegant content elements lend themselves to clean, modern presentations. More importantly, the program’s AI assistant knows how to use those assets. It automatically tailors your slideshow’s design to fit the information you want to present, so you’ll wind up with something thoughtfully prepared before you know it.

Why it made the cut: Google Slides is not only an excellent presentation program—it’s also one of the only ones actually free with no strings attached.

Platforms: Web, iOS, Android
Suite or standalone: Google Workspace
Special features: Easy collaboration, Google integration
Free for anyone with a Google account
Familiar interface
Easy to share and collaborate
Decent templates
Somewhat basic in functionality
Clunky for some users

When it comes to software, there’s “free to use,” and then there’s free. Most of the software on this list offers either a restricted free mode or a time-limited trial. Google Slides is actually free, fully free, for another with a Google account. And it holds its own, even compared to its premium competitors.

Google Slides feels like a simplified version of PowerPoint. It’s a little easier to learn the basics, but also offers fewer templates, screen transitions, and content. It also lacks a built-in asset library to fill dead space, though the program’s Google Drive integration makes it easy to add your own. Like most Google programs, it also supports add-ons that give it enhanced features, like the ability to solve equations within the slideshow.

If you’re looking to make an extremely sharp presentation, Google Slides will take a bit more effort than most. If you need to make a basic slideshow and you grew up on earlier versions of PowerPoint, you’ll feel right at home using Slides.

Based on our research, the three most popular programs are Microsoft PowerPoint, Google Slides, and Keynote, roughly in that order. PowerPoint is far more popular than the other two, though. All three are good options, depending on what you’re looking for. All things being equal, though, we recommend PowerPoint.

Generally, most of the programs listed here cost between $7 and $15 a month for their premium packages. However, Google Slides and Keynote are free, so we recommend those for customers on a budget.

Canva and PowerPoint are both great programs that offer about equal value. It’s much easier to create a beautiful, eye-catching presentation in Canva, but PowerPoint’s advanced features give you more options. If you need to make slick-looking professional presentations on a frequent basis, we recommend Canva for its superior ease-of-use.

Adobe had its own competitor to PowerPoint, Adobe Presenter. The company recently ended support for Presenter on June 1, 2022.

Final thoughts on the best presentation software

While everyone wants to use the best program for the job, the truth is that all presentation builders have a lot in common with each other. If you’re familiar with one, it often makes sense to stay put. Despite all the similarities, it can take some time to learn a new system. If you’re constrained and frustrated, or are using presentation software for the first time, you should consider a wide range of options beyond PowerPoint.

Though alternatives like Beautiful.ai, Canva, or (especially) Prezi cost a bit more, they each have strong features that may work better for your purposes. That said, sometimes the most popular presentation software options are the best. If you don’t have specific expectations or need to clear a high bar for design, PowerPoint and free options like Google Slides should work well, and have the benefit of wide adoption in corporate workplaces.

Presentations that move audiences

Refine, enhance, and tailor your content quicker than ever before.

Prezi is good for business

Keep teams engaged and customers asking for more

Prezi is smart for education

Make lessons more exciting and easier to remember

Millions of people — from students to CEOs — use Prezi to grab attention, stand out, and capture imaginations

The most engaging presentations happen on Prezi

Create with confidence

Professionally designed templates.

Choose from hundreds of modern, beautifully made templates.

Millions of reusable presentations

Focus on your own creativity and build off, remix, and reuse presentations from our extensive content library.

Real creative freedom

Open canvas.

Create, organize, and move freely on an open canvas. Create seamless presentations without the restrictions of linear slides.

Ready-made asset libraries

Choose from millions of images, stickers, GIFs, and icons from Unsplash and Giphy.

A presentation that works for you

Present in-person.

Have the confidence to deliver a memorable presentation with presenter notes and downloadable presentations.

Present over video conference

Keep your audience engaged by putting yourself in the center of your presentation.

Your own ideas, ready to present faster

Prezi AI is your new creative partner. Save time, amplify your ideas, and elevate your presentations.

The specialists on visual storytelling since 2009

From TED talks to classrooms. In every country across the world. Prezi has been a trusted presentation partner for over 15 years.

*independent Harvard study of Prezi vs. PowerPoint

See why our customers love us

Prezi is consistently awarded and ranks as the G2 leader across industries based on hundreds of glowing customer reviews.

Prezi powers the best presenters to do their best presentations

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Microsoft PowerPoint

Device screen showing a presentation open in PowerPoint

Copilot in PowerPoint

Turn your inspiration into stunning presentations. Get it now when you add Copilot Pro or Copilot for Microsoft 365 to your Microsoft 365 subscription.

Turn your inspiration into stunning presentations

Turn a spark of inspiration into personalized presentations with Copilot in PowerPoint. Copilot will turn existing Word documents into presentations, create new presentations from simple prompts or outlines, or find the best places for impactful imagery—and will help you leave audiences dazzled with skillful storytelling.

Designing slides has never been easier

Create well-designed, impactful slides with the help of Designer and Ideas in PowerPoint.

3D isn't just for the movies

Now you can easily insert 3D objects and embedded animations directly into PowerPoint decks from your own files or a library of content.

Device screen displaying an animated 3D dinosaur in a PowerPoint presentation.

Interact naturally using voice, touch, and ink

Easily ink onto a slide, then convert handwritten notes into text and make hand-drawn shapes perfect in seconds.

Nail your next presentation

With Presenter Coach, practice your speech and get recommendations on pacing, word choice, and more through the power of AI.

Mikala standing and talking to a vendor while holding a Surface Pro 6 in Tablet Mode

Be on the same page

Always know where you are in the editing process. With the while you were away feature, track recent changes made by others in your decks.

Task management with PowerPoint and Microsoft 365

Tell your story with captivating presentations.

Originally starting from Free now starting from Free

Sharing and real-time collaboration

PowerPoint for the web

Basic templates, fonts, icons, and stickers

Dictation and voice commands

Works on web, iOS, and Android™

5 GB of cloud storage

Microsoft 365 Personal

Originally starting from $6.99 now starting from $6.99

$6.99 $6.99

(Annual subscription–auto renews) 1

PowerPoint for the web and PowerPoint desktop app for offline use

Premium templates, fonts, icons, and stickers with thousands of options to choose from

Dictation, voice commands, and transcription

Advanced spelling and grammar, in-app learning tips, use in 20+ languages, and more

1 TB (1000 GB) of cloud storage

Premium desktop, web, and mobile apps

Advanced security

Ad-free experience

Works on Windows, macOS, iOS, and Android™

Copilot Pro available as an add-on. *

Microsoft 365 Family

Originally starting from $9.99 now starting from $9.99

$9.99 $9.99

One to six people

Up to 6 TB of cloud storage, 1 TB (1000 GB) per person 

Premium desktop, web, and mobile apps 

Advanced security 

Microsoft Powerpoint

One person 

Microsoft 365 Apps for business

Originally starting from $8.25 now starting from $8.25

$8.25 $8.25

Available for up to 300 employes

Desktop versions of Word, Excel, PowerPoint, and Outlook

1 TB of cloud storage per user

Anytime phone and web support

Microsoft 365 Business Standard

Originally starting from $12.50 now starting from $12.50

$12.50 $12.50

Everything in Microsoft 365 Apps for business, plus:

Web, and mobile versions of Word, Excel, PowerPoint, and Outlook

Custom business email ([email protected])

Chat, call, and video conference with Microsoft Teams

10+ additional apps for your business needs (Bookings, Planner, Microsoft Forms, and others)

Automatic spam and malware filtering

Webinars with attendee registration and reporting

New: Collaborative workspaces to co-create using Microsoft Loop

New: Video editing and design tools with Clipchamp

Copilot for Microsoft 365 available as an add-on. **

Add Copilot to your Microsoft plan

Achieve more than ever using AI integrated with Word, Excel, PowerPoint, Outlook, and other Microsoft 365 apps.

Get the PowerPoint mobile app

Ready to create great presentations with Microsoft 365?

See more from microsoft powerpoint.

Collaborate on shared projects

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Open access
Published: 21 May 2024

Effectively teaching cultural competence in a pre-professional healthcare curriculum

Karen R. Bottenfield 1 ,
Maura A. Kelley 2 ,
Shelby Ferebee 3 ,
Andrew N. Best 1 ,
David Flynn 2 &
Theresa A. Davies 1 , 2

BMC Medical Education volume 24 , Article number: 553 ( 2024 ) Cite this article

188 Accesses

Metrics details

There has been research documenting the rising numbers of racial and ethnic minority groups in the United States. With this rise, there is increasing concern over the health disparities that often affect these populations. Attention has turned to how clinicians can improve health outcomes and how the need exists to educate healthcare professionals on the practice of cultural competence. Here we present one successful approach for teaching cultural competence in the healthcare curriculum with the development of an educational session on cultural competence consisting of case-based, role-play exercises, class group discussions, online discussion boards, and a lecture PowerPoint presentation.

Cultural competence sessions were delivered in a pre-dental master’s program to 178 students between 2017 and 2020. From 2017 to 2019, the sessions were implemented as in-person, case-based, role-play exercises. In 2020, due to in-person limitations caused by the COVID-19 pandemic, students were asked to read the role-play cases and provide a reflection response using the online Blackboard Learn discussion board platform. Evaluation of each session was performed using post-session survey data.

Self-reported results from 2017 to 2020 revealed that the role-play exercises improved participant’s understanding of components of cultural competence such as communication in patient encounters (95%), building rapport with patients (94%), improving patient interview skills (95%), and recognition of students own cultural biases when working with patients (93%).

Conclusions

Students were able to expand their cultural awareness and humility after completion of both iterations of the course session from 2017 to 2019 and 2020. This session can be an effective method for training healthcare professionals on cultural competence.

Peer Review reports

It is projected that by the year 2050, racial and ethnic minority groups will make up over 50% of the United States population [ 1 ]. With a more multicultural society, growing concern has emerged over how to address the health disparities that effect these populations and the ways in which healthcare professionals can increase positive health outcomes. Continuing evidence suggests that many patients from racial and ethnic minority groups are not satisfied with the current state of healthcare which has been attributed to implicit bias on the part of physicians and current challenges faced by practitioners who feel underprepared to address these issues due to differences in language, financial status, and healthcare practice [ 2 , 3 , 4 ].

To contend with health disparities and the challenges faced by practitioners working with a more diverse population, healthcare educators have begun to emphasize the importance of educating healthcare workforce on the practice of cultural competence and developing a skilled-based set of behaviors, attitudes and policies that effectively provides care in the wake of cross-cultural situations and differences [ 4 , 5 , 6 ]. There are several curricular mandates from both medical and dental accreditation bodies to address this issue [ 7 , 8 , 9 ], and large amounts of resources, ideas, and frameworks that exist for implementing and training future and current healthcare providers on the inadequacies of the healthcare system and cultural competence [ 10 , 11 , 12 ]. These current institutional guidelines for accreditation and the numerous amounts of resources for training cultural competence, continue to evolve with work documenting the need for blended curriculum that is continuous throughout student education, starting early as we have done here with pre-dental students, including in-person didactic or online sessions, a service learning component, community engagement and a reflective component [ 4 , 5 , 13 , 14 ].

This study investigates teaching cultural competence in a healthcare curriculum. We hypothesized that early educational exposure to cultural competence through role playing case studies, can serve as an effective mechanism for training early pre-doctoral students the practice of cultural competence. Utilizing student self-reported survey data conducted in a predental master’s curriculum, in which two iterations of role-playing case studies were used to teach components of cultural competence, this study aims to evaluate and support research that suggests role-playing case studies as effective means for educating future clinical professionals on the practice of cultural competence.

This study was determined to be exempt by the Institutional Review Board of Boston University Medical Campus, Protocol # H-37,232. Informed consent was received from all subjects.

Data collection

The role-playing, case-based simulated patient encounter exercises were developed and administered at Boston University Chobanian & Avedisian School of Medicine to predental students in the Master of Science in Oral Health Sciences Program (see Table 1 ). From 2017 to 2020, we administered patient encounter cases [see Additional File 1 ] to students ( n = 178) in the program as a portion of a case-based, role-playing exercise to teach the importance of cultural competence and cultural awareness during patient encounters. During years 2017–2019, real actors portrayed the patient and physician. In 2020, the session was conducted online via a discussion board through a Blackboard Course Site. The original case was published as part of a master’s students thesis work in 2021 [ 15 ].

Description of patient encounter cases 1 and 2

Patient Encounter Case 1 [see Additional file 1 ] is composed of two subsections, scenario 1 A and scenario 1B, and is centered around a patient/physician interaction in which a patient who is pregnant presents with pain upon urination. The physician in 1 A is short and terse with the patient, immediately looking at a urine sample, prescribing medication for a urinary tract infection, and telling the patient to return for a follow-up in 2 weeks. In scenario 1B, a similar situation ensues; however, in this scenario the physician takes more time with the patient providing similar care as the physician in 1 A, but asking for more information about the patients personal and medical history. At the conclusion of the scenario, the patient is offered resources for an obstetrician and a dentist based on the information that is provided about the patient’s background. The patient is then sent on their way and asked to follow-up in 2 weeks. The patient does not return.

Patient Encounter Case 2 [see Additional file 1 ] follows a similar format to the Patient Encounter Case 1. In scenario 2 A, the same patient from Case 1 returns with tooth pain after giving birth. The physician in 2 A, like 1 A, is short with the patient and quickly refers the patient to a dentist. In 2B, the physician again takes more time with the patient to receive background information on the patient, make a connection, and provides an antibiotic and dental referral.

Each Patient Encounter Case explored topics such as the importance of building a trusting physician/patient relationship, the importance of asking a patient for patient history, making a connection, and the importance of a physician taking all facets of a patient’s circumstances into consideration [ 15 ].

Session outline

The sessions conducted between 2017 and 2019 were composed of three parts: (1) enactment of an abridged patient encounter facilitated by session administrators, (2) group discussion and reflection during which time students were asked to critically reflect and discuss the theme and key take-aways from the role play exercise, and (3) a PowerPoint presentation emphasizing take-away points from the role-play exercise. At the conclusion of the cultural competence training sessions, students participated in a post-session Qualtrics generated survey administered electronically to assess each student’s feelings about the session [see Additional file 3 ].

Role-play enactment

Facilitators dressed-up in clothing to mimic both the physician and patient for all case scenarios in Patient Encounter Case 1 and Case 2. At the conclusion of the role play portion of each of the cases, the facilitators paused to lead students in a real-time class group discussion. After Case 1, students were asked questions such as: What did you think ? Were the patient’s needs met? Did you expect the patient to return? Following Case 2, similar questions were asked by the facilitators, including: What did you think ? Were the patient’s needs met? Did you expect the patient to accept help?

At the conclusion of this portion of the session, the facilitators led a larger general discussion about both cases and how they related to one another. Finally, the course session concluded with a PowerPoint presentation that reinforced the take-home points from the session [see Additional file 2 ] [ 15 ].

Change in session modality due to COVID-19 pandemic

In Fall 2020, due to the COVID-19 pandemic, the course modality moved to an online platform and consisted of three parts on a Blackboard Discussion Board (Blackboard, Inc.). Students were required to: (1) read each of the Patient Encounter Cases and add a brief reflection comparing the scenarios, (2) then comment on at least two peer’s posts in the discussion forum and (3) attend class to hear a PowerPoint presentation by a course session facilitator on the key take-aways from each scenario [ 15 ].

Student surveys

At the conclusion of the cultural competence training sessions, students participated in a post-session Qualtrics ( https://www.qualtrics.com ) generated survey administered electronically to assess each student’s feelings about the sessions [see Additional file 3 ]. The format of the survey included 5 questions with the following Likert scale response options: strongly agree, agree, disagree, strongly disagree. These post-session surveys were not required but rather optional [ 15 ].

A total of 178 students completed the cultural competence sessions between 2017 and 2020. Of these participants, 112 voluntarily completed a post-session survey on the effectiveness of the course in teaching cultural competence and cultural awareness during patient encounters. Between 2017 and 2019, 99 students completed post-session surveys following sessions with role play exercises. In 2020, 13 students completed post-session surveys following discussion board sessions.

Role-play exercises enhanced cultural competence

In responding to post-session survey questions following cultural competence sessions that included role-play exercises (2017–2019), 71% of students surveyed strongly agreed and 24% agreed that the role-play exercises helped them to identify the importance of communication in patient encounters. In asking participants if the role-play exercises made them more aware of different strategies to improve their patient interview skills, 72% strongly agreed and 23% agreed. Also, 68% of the students strongly agreed and 26% agreed that the exercises helped them to better identify the importance of building rapport and trust during patient encounters. When asked if the exercises helped the students to better understand their own bias and/or cultural awareness when working with patients, the results of the survey showed that 62% of students strongly agreed and 31% agreed with this statement. In addition, most students found the role-play exercises to be enjoyable (72% strongly agreed and 22% agreed). See results shown in Fig. 1 .

Cultural Competence Session Survey Data from the Year 2017–2019. Survey data from students at Boston University’s Oral Health Sciences Program for the years 2017–2019. Data is presented as percent of respondents ( n = 99)

Discussion boards and reflections enhanced cultural competence

Cultural competence sessions held during 2020 did not include role-play exercises due to the Covid-19 pandemic. Instead, students participated in discussion boards and reflections on Blackboard. In response to the post-session survey question asking if the discussion board exercises were helpful in identifying the importance of communication during patient encounters, 67% of students strongly agreed and 25% agreed with this statement. Also, 75% of students strongly agreed and 17% agreed that the discussion board exercises helped them identify the importance of building rapport and trust during patient contact. When asked if the exercises helped the students to better understand their own bias and/or cultural awareness when working with patients, the results of the survey showed that 67% of students strongly agreed and 25% agreed with this statement. In addition, most students found the discussion board exercises to be enjoyable (67% strongly agreed and 22% agreed). See results shown in Fig. 2 .

Cultural competence session survey data from the Year 2020. Survey data from students at Boston University’s Oral Health Sciences Program for the year 2020. Data is presented as percent of respondents ( n = 13)

Student responses to the reflection portion of the online cultural competency sessions were recorded and categorized. Five themes were selected and 441 reflection responses were coded using NVivo (Version 12). The results showed that 29% of reflections demonstrated student’s ability to understand a holistic approach to clinical care, 24.3% understood the importance of collecting a patient history, 6.8% recognized the socioeconomic factors during a patient encounter, 27.9% reflected on the importance of the patient clinical relationship, and 12% on the effects on improving health outcomes (Table 1 ). Representative student responses to these themes are shown in Table 1 .

There exists a need to develop novel and effective means for teaching and training the next generation of healthcare professionals the practice of cultural competence. Thus, two iterations of a course session using case-based patient centered encounters were developed to teach these skills to pre-professional dentals students. Overall, the results of this study demonstrated that participation in the course, subsequent group discussion sessions, and take-away PowerPoint sessions significantly improved the participant’s understanding of the importance of communication skills and understanding of socioeconomic, environmental, and cultural disparities that can affect a patient’s health outcome.

According to results from the course session implemented in-person from 2017 to 2019, the role-playing exercise significantly improved participants understanding of important components that can be used to improve health outcomes that may be affected due to health disparities. Students were strongly able to identify the importance of communication in patient encounters, to understand strategies such as communication and compassionate care in patient encounters, identify the importance of building a patient-physician relationship with patients, and were able to recognize their own cultural biases. Similarly, in 2020, even with a change in course modality to on-line learning due to COVID-19, students were able to understand the same key take-aways from the course session as demonstrated by reflections using the discussion board regarding the need for a holistic approach to care, importance of the patient clinician relationship, and importance of taking a patient history. Despite promising implications of both iterations of the session, students completing the session online did not find the same success in “understanding my own bias/and or cultural awareness when working with patients.” This decrease may be attributed to change in course modality and the strengths of the role-play enactment of the patient encounter. It is important to recognize that additional learning components, including video recordings of the role-play enactment, may be necessary if the discussion board is used as the primary learning method in the future.

In contrast to previous studies that attempted to determine the effectiveness of cultural competence training methods, this session had many unique characteristics. The simulated role-playing exercise enabled student participants to see first-hand an interactive patient scenario that could be used as an example for when students begin working with patients or communicating with patients who are culturally diverse. Additionally, the nature of the cases created for the course session which were divided into a part A in which the patient physician was more straightforward when diagnosing and treating the patient and a part B with a more comprehensive and nurturing approach to care, allowed the students to compare the scenarios and make their own assumptions and comments on the effectiveness of each portion of the case. Another strength of this training, was the faculty with cultural competence training were uniquely involved in case creation and facilitation of the course session. According to previous studies with similar aims, it was noted that direct observation and feedback from a faculty member who had cultural competence training and direct contact with patients can provide students with a more memorable and useful experience when educating students [ 12 ]. The facilitators of this session were able to emphasize from their own personal experiences how to work with culturally diverse populations.

An important aspect of the 2020 iteration of the course session in which a discussion board format was used, was that it allowed students who may feel uncomfortable with sharing their thoughts on a case and their own biases, the opportunity to share in a space that may feel safer than in person [ 4 ]. Previous studies have mentioned challenges with online discussion boards [ 4 ] but here we had robust participation, albeit required. Students often contributed more than the required number of comments and they were often lengthy and engaging when responding to peers. Finally, in contrast to previous studies, this course session took place in a pre-professional master’s program, the M.S. in Oral Health Sciences Program at Boston University Chobanian & Avedisian School of Medicine. This program, in which students are given the opportunity to enhance their credentials for professional school, provided students with early exposure to cultural competence training. Students that completed this session in their early pre-professional curriculum should be better prepared than peers who did not receive any cultural competence training until they entered their designated professional school. This session is part of an Evidence Based Dentistry course, which incorporates a larger component of personal reflection that serves to engage students in critical thinking as they begin to develop the skills to be future clinicians. Students that understand different cultures, society and themselves through self-assessments will grow and be best suited in time to treat future patients [ 4 , 16 , 17 ].

One limitation of the present study was the number of survey participants that competed the post-session surveys, as survey completion was not required. Thus, the number of student participants declined over the years, reaching its lowest number of participants in 2020 when the discussion board course session was implemented, and students may have been over surveyed due to the pandemic. Another limitation to this study, was the lack of both a pre and post survey that could be used to determine how student’s understanding of cultural competence had evolved from their entry into the course to the conclusion of the course as well as individual bias and self-reporting measures.

In the future, the course should implement both a role-playing format and subsequent discussion board reflections within the same course session. Studies have shown that alternatives ways of drawing students to reflect whether role play, personal narratives, etc. can be extremely advantageous in developing personal reflection and awareness building competency [ 4 , 16 , 17 , 18 ]. It is noted that role-playing exercises that allow students to provide feedback with student colleagues can provide students with more insight into their own behaviors. It has also been shown in previous studies that student writing and reflection activities can also facilitate student’s reflections on their own beliefs and biases [ 4 , 11 ]. Reflective writing skills are an important and effective means for students to continue to gauge their cultural competence throughout the remainder of their academic training and as future clinicians [ 4 , 17 , 19 ]. Further, students may experience emotional responses through the process of reflective writing as they recognize personal bias or stereotypes, creating a profound and impactful response resulting in enhanced understanding of cultural differences and beliefs [ 4 ]. By combining both learning techniques, students would be able to understand their own bias and their classmates and create a dialogue that could be more beneficial than just one learning method alone. Furthermore, by implementing the discussion board into the role-playing session, as stated previously, students that are more cautious about sharing their point of view or about their own implicit bias in a traditional classroom setting would be able to express their opinions and facilitate a more comprehensive discussion more thoroughly.

Here we show an effective means to utilize role-play of a multi-scenario case-based patient encounter to teach pre-professional healthcare student’s components of cultural competence, emphasizing the importance of provider-patient interactions, holistic patient care, and patient history and socioeconomic factors in provider care. This study contributes to the larger body of work that seeks to address this important aspect of education as it relates to enhancing patient health care outcomes.

Data availability

The datasets used and/or analyzed during the current study are available from the corresponding author on reasonable request.

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Acknowledgements

We would like to acknowledge Boston University’s Chobanian & Avedisian School of Medicine’s Graduate Medical Science students and study participants.

No funding was used for the completion of this study.

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Authors and affiliations.

Graduate Medical Sciences, Boston University Chobanian & Avedisian School of Medicine, 72 East Concord Street, L317, R-1017, Boston, MA, 02118, USA

Karen R. Bottenfield, Andrew N. Best & Theresa A. Davies

Department of Medical Sciences & Education, Boston University Chobanian & Avedisian School of Medicine, 72 East Concord Street, Boston, MA, 02118, USA

Maura A. Kelley, David Flynn & Theresa A. Davies

University of Maryland School of Dentistry, 650 W Baltimore Street, Baltimore, MD, 21201, USA

Shelby Ferebee

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Contributions

TAD designed the original study concept, taught the classes (roleplay), conducted the surveys, and collected data; MAK designed the original case and PowerPoint, and performed roleplay; DBF and SF evaluated data and drafted original figures; ANB assisted in drafting the manuscript; KRB finalized figures and the manuscript.

Corresponding author

Correspondence to Theresa A. Davies .

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Bottenfield, K.R., Kelley, M.A., Ferebee, S. et al. Effectively teaching cultural competence in a pre-professional healthcare curriculum. BMC Med Educ 24 , 553 (2024). https://doi.org/10.1186/s12909-024-05507-x

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PowerPoint is the most popular presentation software, but Google Slides and Apple Keynote are popular, too.

Microsoft PowerPoint creates slideshows suitable for projectors or big-screen TVs. Usually, a presenter speaks to the audience and uses the PowerPoint presentation to hold the listeners' attention and add visual information. However, some presentations are created and recorded to provide a digital-only experience. This article addresses PowerPoint 2019 and 2016, PowerPoint for Microsoft 365, PowerPoint 2016, and PowerPoint Online.

PowerPoint presentations output to photo albums—complete with music or narrations—shareable on CDs, DVDs, or flash drives. The software supports charts, images, and org charts. Make your presentation into a web page for emailing purposes or as a promotion displayed on your company's website.

It is easy to customize presentations with your company logo and dazzle your audience by using one of the many design templates that come with the program. Many more free add-ins and templates are available online from Microsoft and other websites. In addition to an on-screen slideshow, PowerPoint features printing options that allow the presenter to provide handouts and outlines for the audience and notes pages for the speaker to refer to during the presentation.

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PowerPoint comes with many templates that set the tone of a presentation—from casual to formal to off-the-wall.

Select a template and replace the placeholder text and images with your own to customize the presentation. Add additional slides in the same template format as you need them and add text, images, and graphics. As you learn, add special effects, transitions between slides, music, charts, and animations —all these features are built into the software—to enrich the experience for the audience.

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PowerPoint is by far the most popular presentation software program available. Approximately 30 million presentations are created daily in the software. Although it has several competitors, they lack the familiarity and global reach of PowerPoint. Apple's Keynote software is similar, and ships free on all Macs, but it has only a small share of the presentation software user base.

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What Is Microsoft PowerPoint and How Do I Use It?
PowerPoint is a standalone program, a subscription service, a website, and a mobile app. Use PowerPoint by creating and customizing presentations with text, images, and other graphics. PowerPoint is the most popular presentation software, but Google Slides and Apple Keynote are popular, too. Microsoft PowerPoint creates slideshows suitable for ...
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