how to send canva presentation

Canva Presentations: How to Create and Share Them

Canva may not be your first thought for creating a presentation. However, this popular web-based design tool offers a robust slideshow feature set. We’ll walk through how to create a Canva presentation, present it to your audience, and share it using a variety of methods.

Create a Canva Presentation

If you’ve never made a presentation with Canva, don’t worry. This online graphic design application goes beyond creating images and crafting infographics. Canva makes it super easy to create and set up a presentation for your audience.

On the Canva home page, select Presentations below the Search bar. Then, choose a slideshow size or Canva presentation template to get started.

Note : If you’re using Canva Docs , you can also convert your document to a presentation by selecting Convert at the top. Follow the prompts, and you’ll see your presentation open in the Canva editor.

Once in the Canva editor, use the menu on the left side to add slide elements. You can select or drag items like shapes, images, or text boxes onto your slides.

You can also edit or remove a slide element by selecting it and using the tools that display near the item or in the top toolbar. For example, you can change the style of text or transparency of an image.

Be sure to check out the full set of Canva presentation tools in the editor. You can add animations, insert slide transitions, use the grid view to rearrange presentation slides, and more.

Set Up the Presentation

After you tap your creativity to make an attractive and informative presentation, you can add notes, clock your speaking time, and adjust the slide durations.

Add Presenter Notes

To add presenter notes to a slide, select Notes in the bottom toolbar. Then, type your note in the panel that displays on the left. You can then move to your other slides and add notes the same way.

When you finish, deselect Notes in the toolbar.

Use the Timer

If you’d like to time your presentation, you can use the built-in countdown Timer feature. Select Timer in the bottom toolbar to display the timer. By default, the timer is set for five minutes, but you can change this using the plus and minus buttons.

Press the Play button to start the countdown, the Pause button to temporarily stop the timer, and the Reset button to restart the timer.

To close the Timer, deselect Timer in the toolbar.

Set the Slide Duration

Maybe you’re using Autoplay (described below) and would like to display particular slides for a longer or shorter time. You can adjust the slide duration for each or all slides in two different ways in Canva.

Use the Duration Slider

Expand the bottom section by selecting the Show Pages arrow. Then, choose Duration on the left to see the default timing for each slide.

Select a slide thumbnail (page) and hover your cursor over the left or right side of it to display the duration slider. Then, drag the slider in or out to shorten or lengthen the duration.

When you finish, deselect Duration in the toolbar and optionally use the Hide Pages arrow to minimize the bottom section.

Use the Timing Feature

Another way to change the duration of a slide is by using the Timing option at the top of the editor. Select a slide to see its duration and choose the current timing to enter a new duration, or use the slider to adjust it.

You can also turn on the toggle to apply the new duration to all pages (slides) in the presentation.

To close the Timing tool, deselect it in the top toolbar.

Show a Canva Presentation

The great thing about creating a presentation in Canva is that you can present from it as well. If you prefer not to download and present using a different application, you have a few options to show your slideshow directly from Canva.

When you’re ready to present or practice your presentation, select Present on the top right. You’ll then see the options below.

Present in Full Screen Mode

Choose the Present full screen option to enter presentation mode. You’ll see your presentation consume your entire screen and have controls at the bottom.

Use the arrows on the left to move through the slides and the controls on the right to zoom, interact, use shortcuts, or exit full-screen mode.

Use Presenter View

To see your notes and controls on one screen with your presentation on another for your audience, choose Presenter view .

Your screen shows the time, a count-up timer, and other controls for a countdown, AutoPlay, and the font size for your notes.

You can drag the other screen wherever needed for your audience to view.

Present and Record

Maybe you want to incorporate your smiling face into your presentation. For this, pick the Present and record option to record yourself live as the presentation plays. You can then share the whole presentation as if you’re in the same room.

Note : This feature is currently only available when using the Google Chrome web browser.

You’ll see your face appear in a circle on the bottom left of the presentation. You can use the Pause and End recording buttons at the top to control the recording as well as see your presenter notes.

When you finish, you’ll see a link that you can copy and have the option to download the recorded presentation immediately.

Use Autoplay

Like Autoplay for a PowerPoint presentation, this is one more way to present a slideshow using Canva. With Autoplay, you can start the presentation and let it play on its own. This is ideal for kiosk presentations or when you are unable to present yourself.

When you choose Autoplay , the presentation begins and moves through each slide using the Durations you set (explained earlier). You can also manually control the presentation if needed using the same tools as the Present Full Screen option.

Share a Canva Presentation

Along with or instead of actually presenting a slideshow with Canva, you can share it in a variety of ways. Whether you want to collaborate with your team, download the file to your device, or pop the presentation up on social media, Canva has you covered.

Select Share in the top right corner and then choose one of the following ways to share.

Collaborate With Others

Maybe you want to work on the final presentation with a team member or coworker. You can grant access to others and provide them with a collaboration link.

Enter the people, groups, teams, or email addresses in the People with access field. Then, open the Collaboration link drop-down menu and pick Anyone with link to provide access.

Download a Presentation

If you’d like to save your presentation to your device or download it as a Microsoft PowerPoint file, this is easy too.

Select Download and use the File type drop-down to pick PDF, PPTX, GIF, PNG, or another format.

You can then choose to flatten the PDF, include notes, or download only certain pages (slides).

Share on Social Media

Want to post your presentation directly to Facebook, Instagram, or another social media network? Select Share on social , choose the location, and follow the subsequent prompts to sign in and set up the social media post.

More Sharing Options

If you don’t see the sharing avenue you want, don’t despair because there are even more. Select More at the bottom of the Share menu.

You’ll then see sections for Share, Social, Save, Messaging, Design, and More Options giving you a ton of sharing methods. As examples, you can obtain a public link, send it to your phone, get an embed code for your blog, upload it to Dropbox or Google Drive, send it to Slack or WhatsApp, and more.

Will You Create a Presentation in Canva?

Now that you know the basics, are you going to use Canva for your next presentation? If so, let us know what you think of the tools and features. For doing even more, check out how to blur a face in a photo using Canva .

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Sandy Writtenhouse is a freelance technology writer and former Project, Department, and Program Manager. She turned her education, job experience, and love of technology into a full-time writing career. With all sorts of gadgets in her home and her hands, she seeks to help others make life easier through technology. Read Sandy's Full Bio

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How to Share Canva Presentation

Sharing your Canva presentations with colleagues, clients, or an online audience can help bring your ideas to life. However, knowing the best practices for sharing Canva designs ensures your hard work is properly showcased and attributed.

Enable Collaboration Settings

Before sharing your full Canva presentation, enable collaboration so others can provide feedback during the design process.

With the “Comments” feature, collaborators can leave feedback on specific slides without altering the original. Enable version history as well to track changes.

Share Presentation Link

Follow these steps to share a link:

For private access, choose “Only people I specify can access” under link settings. Type email addresses to grant individuals view access without making designs public.

Present Live Online

Adjust privacy settings.

As a design platform, Canva offers extensive privacy controls over personal data, content access, and design visibility.

Secure Sensitive Designs

When dealing with confidential information, take steps to secure sensitive Canva presentations:

With thoughtful collaboration settings, strategic link sharing, video call integrations, privacy controls, and content protections, you can confidently share your Canva presentations in professional settings while preventing misuse of your hard work.

About The Author

Vegaslide staff, related posts, how to present canva presentation with notes.

How Create Canva Presentation

How to download canva presentation as ppt, how to copy canva slide.

Creating and Sharing a Professional Canva Presentation

Learn how to create stunning and professional Canva presentation

Discover the tips and tricks to make your slides stand out and captivate your audience.

Canva is a versatile graphic design tool that can be used for a variety of purposes, including creating professional presentations. Whether you’re a student, a business professional, or someone who simply wants to impress an audience, Canva has all the features you need to design eye-catching presentation that grabs attention and delivers your message effectively.

Understanding the Basics of Canva

Before we dive into the world of Canva presentations, let’s first understand what Canva is all about. Canva is a web-based design tool that allows users to create stunning visuals, ranging from social media graphics to posters and presentations. It offers an intuitive interface and a wide range of pre-designed templates to help users get started quickly and easily.

Canva has revolutionized the way people create visuals for their personal and professional projects. With its user-friendly features and extensive library of design elements, Canva has become a go-to tool for individuals and businesses alike.

When you first visit the Canva website, you’ll be greeted with a clean and modern interface. The homepage showcases some of the most popular design categories, such as social media posts, presentations, and flyers. This allows you to quickly navigate to the type of project you want to create.

Setting up your Canva presentation first requires an account, which is a straightforward process. Simply click on the “Sign up” button and fill in your details. You can choose to sign up with your email address or use your Google or Facebook account for a seamless registration process.

Once you’re logged in, you’ll have access to a plethora of design tools and resources that will help you create professional-looking presentations. Canva offers a wide range of fonts, colors, and graphics to choose from, allowing you to customize your designs to match your unique style or brand identity.

In addition to the design elements, Canva also provides a variety of templates to get you started. Whether you’re creating a presentation for a business meeting or a slideshow for a school project, Canva has a template that will suit your needs. These templates are professionally designed and can be easily customized to fit your content.

One of the standout features of Canva is its collaboration capabilities. You can invite team members or colleagues to work on a design together, making it a great tool for group projects or remote teams. The real-time collaboration feature allows everyone to see changes as they happen, ensuring seamless communication and efficient workflow.

With Canva’s drag-and-drop functionality, designing presentations becomes a breeze. You can easily add text, images, and shapes to your slides, rearrange them with a simple drag of the mouse, and resize them to fit your layout. This intuitive interface makes it accessible for users of all skill levels, from beginners to experienced designers.

Once you’re satisfied with your Canva presentation, Canva offers various options for exporting and sharing your work. You can download your Canva presentation as a PDF, PowerPoint, or image file, making it easy to share with others or present it in different formats.

Overall, Canva is a powerful and versatile design tool that empowers users to create visually stunning presentations. Whether you’re a student, professional, or entrepreneur, Canva has the tools and resources to bring your ideas to life and make a lasting impression.

Exploring Canva’s Interface

Navigating the Canva dashboard is a breeze, even for beginners. The interface is clean and user-friendly, making it easy to find the tools and features you need. The dashboard is divided into several sections, including a toolbar at the top, a sidebar on the left, and a canvas area in the center where you can design your presentations.

One of the key components of Canva’s interface is its tools. These tools allow you to manipulate and customize elements of your designs, such as text, images, and background colors. Understanding how to use these tools is essential for creating professional presentations that stand out.

Let’s take a closer look at the toolbar. At the top of the dashboard, you’ll find a range of options that give you control over the design process. For example, there’s a text tool that lets you add and edit text in your presentation. You can choose from a variety of fonts, sizes, and styles to create the perfect look for your content. Additionally, there’s an image tool that allows you to upload your own images or choose from Canva’s extensive library of high-quality stock photos. This tool also lets you crop, resize, and apply filters to your images, giving you full creative control.

Moving on to the sidebar, this is where you’ll find even more tools and features to enhance your designs. One notable tool is the shapes tool, which allows you to add various shapes to your presentation. These shapes can be resized, rotated, and customized to fit your needs. Whether you want to add a simple circle, a starburst, or a speech bubble, the shapes tool has got you covered. Additionally, the sidebar contains options for adding icons, charts, and even videos to your presentation. This wide range of options ensures that you can create visually appealing and engaging content.

Now, let’s focus on the canvas area. This is where the magic happens – where you bring your ideas to life. The canvas area is like a blank canvas, waiting for you to unleash your creativity. Here, you can arrange and layer elements, adjust their positions and sizes, and experiment with different layouts. You can also add backgrounds, apply gradients, and play with transparency to create stunning visual effects. The canvas area provides a spacious and flexible workspace that allows you to design presentations that truly reflect your unique style and vision.

As you can see, Canva’s interface is not only intuitive but also packed with powerful tools and features. Whether you’re a beginner or an experienced designer, you’ll find everything you need to create professional presentations that leave a lasting impression. So, dive in, explore the interface, and let your creativity soar!

Designing Your First Canva Presentation

Are you ready to take your presentation skills to the next level? With Canva’s user-friendly interface, designing your first presentation has never been easier. Let’s explore the step-by-step process to create a visually stunning and engaging presentation that will captivate your audience.

Step 1: Choose the Perfect Template

When it comes to creating a Canva presentation, the first step is to select the right template. Canva offers a vast collection of professionally designed presentation templates, each tailored to serve a specific purpose or theme. Whether you’re pitching a business proposal, delivering a keynote speech, or sharing a quarterly report, Canva has got you covered.

Take your time to browse through the impressive selection of templates and choose the one that best aligns with your content and objectives. Remember, a well-chosen template can set the tone for your entire presentation and make it visually cohesive.

Step 2: Unleash Your Creativity

Now that you have the perfect template, it’s time to unleash your creativity and customize your design. Canva’s powerful editing tools allow you to personalize every aspect of your presentation, ensuring it reflects your unique style and brand identity.

Experiment with different color schemes to find the perfect combination that resonates with your message. You can easily change the fonts to match your branding or create visual hierarchy within your slides. Don’t be afraid to play around with the layout options to create a visually pleasing and balanced composition.

Step 3: Enhance with Visuals

A visually appealing presentation is not complete without captivating visuals. Canva makes it effortless to add your own images or choose from a vast library of stock photos and graphics. Whether you need eye-catching icons, stunning illustrations, or high-quality photographs, Canva has an extensive collection to cater to your needs.

Remember, visuals can greatly enhance the impact of your message and help your audience connect with the content. Choose images that are relevant, high-resolution, and align with the overall tone of your presentation. With Canva’s drag-and-drop feature, you can easily position and resize visuals to create a polished and professional look.

Step 4: Fine-Tune and Review

Once you have customized your presentation to your heart’s content, it’s crucial to take a step back and review your work. Check for any spelling or grammatical errors, ensure consistency in design elements, and make sure your content flows smoothly from one slide to another.

Consider sharing your presentation with a trusted colleague or friend for feedback. Fresh eyes can provide valuable insights and help you identify any areas that may need improvement. Don’t be afraid to make adjustments and fine-tune your design until you are completely satisfied with the final result.

Now that you have learned the essential steps to design your first presentation using Canva, it’s time to put your newfound knowledge into practice. With Canva’s intuitive platform and extensive features, you can create presentations that not only impress but also effectively communicate your message to your audience. Get ready to captivate, inspire, and leave a lasting impression with your beautifully crafted presentation.

Advanced Canva Features for Presentations

In addition to the basic design tools, Canva offers advanced features that can take your presentations to the next level. One such feature is the ability to add and edit text. Canva provides a variety of font styles and sizes, as well as options to align, format, and animate your text. This allows you to create visually appealing and dynamic presentations that captivate your audience.

Another powerful feature of Canva is its image and graphic integration. You can easily add images, icons, and illustrations to your presentations to make them more engaging and visually appealing. Canva also allows you to edit these elements, such as adjusting their size, position, and opacity, to ensure they fit perfectly in your design.

Collaborating on Canva

Canva makes it easy to collaborate with others on your presentations. You can share your Canva presentation with team members, clients, or stakeholders, allowing them to view and edit the design in real-time. This collaborative feature streamlines the feedback and approval process, making it seamless and efficient.

If you’re looking for secure file sharing, look no further than Canva’s integration with Sizle. Sizle is an online file sharing platform that provides advanced security features to protect your presentations. With Sizle, you can confidently share your Canva presentations knowing that they are secure and accessible only to the intended recipients. Learn more about the Canva and Sizle integration here .

Creating professional presentations with Canva is a game-changer. Its intuitive interface, vast collection of templates, and powerful design tools make it the go-to tool for anyone looking to create visually stunning presentations. Whether you’re a beginner or a seasoned designer, Canva is the perfect platform to showcase your ideas and captivate your audience.

So why wait? Start exploring Canva today and take your presentations to the next level. With Canva by your side, creating professional presentations has never been easier or more enjoyable. Embrace the power of Canva and unlock your creativity!

Jeremy from Sizle.io

We write regular document sharing tutorials, tips to help you be more productive.

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