list the different presentation views available in powerpoint

View Options in PowerPoint – A Complete Beginner’s Guide!

By: Author Shrot Katewa

There are many different types of presentations view available in PowerPoint including Normal View, Outline View, Presenter View, and Slide Show View to name a few. All these views serve different purposes and it is important to know how to use them appropriately to get the most out of PowerPoint!

In this article, we will talk about what each type of view does in PowerPoint and how to access them so that you can choose the best for your needs! So, let’s get started!

[ A Quick Note Before We Begin – for this article, I will be using one of the presentation templates from Envato Elements . With Envato Elements, you get access to thousands of presentation designs with unlimited downloads so you never run out of options again. Plus, you get free previews so you know exactly what you’re getting before buying! It is also very affordable. Check out their pricing here ]

1. What are the Different Type of View Options Available in PowerPoint?  

Microsoft PowerPoint is equipped with a variety of Slide View options that can be used for different purposes.

These are the different view options available in PowerPoint –

• Normal View
• Slide Sorter View
• Notes Page View
• Reading View
• Outline View
• Slide Show View
• Presenter View
• Slide Master View

2. How to Access the Different View Modes in PowerPoint?

To access the different view modes in PowerPoint, you have to click on the ‘View’ tab in the ribbon. The 2-step process is described below.

Step-1: Click on the ‘View’ tab

At first, select the ‘View’ tab, which is the second to last tab in the ribbon section of your PowerPoint Window.

Step-2: Select your preferred ‘View Mode’

Once you have access to the ‘View’ tab, you can select your preferred view mode such as the Outline View , Slide Sorter view, Slide Master view, etc. from the Presentation View section or the Master View section. (as shown in the image in step 1)

3. What is the Purpose of Various View Modes in PowerPoint?

Each view mode in PowerPoint has its own purpose. Let’s go through the purposes of the different slide view options one by one below –

1. Normal View

The ‘Normal View’ option is the first option in the ‘Presentation Views’ section of the ‘View’ tab. It is the most commonly used viewing option and is also the default slide view for PowerPoint.

The slides appear on the left of the PowerPoint window in the ‘Slide Navigation’ bar. Thumbnails of the slide are represented as boxes in the ‘Slide Navigation’ bar with its consecutive serial number to the left of it.

The main function of normal view mode in PowerPoint is to navigate through slides in a vertical grid while allowing you to add, design, or edit the slides while getting a preview of the slides on the left.

2. Slide Sorter View

The ‘Slide Sorter’ option gives you an overview of all the slides in your PowerPoint presentation.

The slides are represented as thumbnails as a grid of boxes arranged side by side. The serial number of the slide is given on the bottom left corner of the slide thumbnail.

This option serves the purpose of viewing the slides together in one window making it easier to rearrange and organize them in a quick fashion.

3. Notes Page View

The ‘Notes Page View’ option gives you the view of each slide and its speaker notes in one page.

In this view, the slides appear at the top and the speaker notes are given on the bottom of the two sections. The serial number of the slide is not shown in this view. You can also edit speaker notes from here.

The main purpose of the notes page view in PowerPoint is to preview what each page will look like before you print the slides with speaker notes.

4. Reading View:

The Reading View option allows you to view your PowerPoint presentation without going into Full Screen mode. All the transitions and animations can be seen in this view. The serial number of the slide is given at the bottom right corner of the window.

It is used to preview the slide and review the slides with full focus. This mode also makes other view options easily accessible, which is not the case in ‘Slide Show’ mode where the presentation is shown in the full screen, and the options are not visible on screen.

The reading mode is actually more useful for word documents, as it allows the reader to focus just on the text. In my opinion, it adds little value to a PowerPoint presentation.

5. Outline View:

The ‘Outline View’ shows you the entire outline of your PowerPoint presentation in the ‘Slide Navigation’ bar.

In this view, there is no thumbnail of the presentation. Instead, there is an outline of all the data present in that slide. The serial number of the slide is at the left followed by a small white box that represents a slide and then the outline of that slide.

You can also create an entire slide in the pane of this view by copy and pasting data from Microsoft Word. However, you will have to design the slide separately once the data has been added to each slide.

6. Slide Show View:

The Slide Show View is the view that your audiences are going to see. This view shows each slide of your PowerPoint presentation in full screen.

All the transitions, animation, and multimedia files in your PowerPoint presentation are played here. Consecutive slides can be accessed using the direction keys on your keyboard or by clicking once on the slide.

7. Presenter View:

This is the view that you as a presenter are going to see while the audience is seeing the ‘Slide Show’ view.

Although you can give a presentation even in the slide show view, but it is always recommend to deliver the presentation using the “Presenter View” mode in PowerPoint as it provides you with additional features and benefits!

This view mode in PowerPoint will split the screen in multiple windows. The window on the left represents the current slide that is being displayed (the one that is visible to your audience).

The window in the top right section indicates the next slide in the queue. Whereas, the notes section displays the notes or key points made by each slide. Both, the notes section as well as the next slides window are only visible to the presenter and not to the audience!

The purpose of the “ Presenter View ” is to give the presenter all the aids to be prepared for the next slide and highlight the key points to be made on the current slide while delivering the presentation.

8. Slide Master View:

This view gives you a view of all the layouts used on the slides of your PowerPoint presentation.

The ‘ Slide Master View ’ option allows you to edit all the aspects of the layouts in your presentation such as fonts, background, color, and pretty much everything you can think of.

You can edit all the slide layouts of the presentation. Furthermore, you can also edit the header and footer of the presentation using the “ Slide Master View ” in PowerPoint.

4. How to Open the Presenter View in PowerPoint?  

There are 2 different ways you can enter into Presenter View in PowerPoint –

• Using Slide Show View
• Using the short cut key i.e. Alt+F5

If you are using the Office 365 version of PowerPoint , you can actually directly access the “Presenter View” in the View section. Simply click on “View”. Then, click on “Presenter View”

Let’s look at both the methods quickly –

Method 1 – Using the Slide Show View

Step-1: Click on the ‘Slide Show’ button at the bottom right corner of the screen

At first, you have to click on the ‘Slide Show’ button that looks like a projector screen which is located at the bottom right corner of your PowerPoint window. (as indicated in the image above)

Step-2: Right-click and choose “Show Presenter View”

Once you are in the ‘Slide Show’ mode, using your mouse right-click anywhere on the screen. From the menu that appears, choose the “ Show Presenter View ” option

Method 2 – Using the Keyboard Shortcut

Alternatively, you can press ‘ Alt + F5 ’ on your keyboard and that will immediately open the ‘Presenter View’ mode.

The keyboard shortcut to open the “Presenter View” in PowerPoint on Mac is “Option+Enter” key.

5. How to Change PowerPoint Back to Normal View? 

To change your PowerPoint back to ‘Normal View’ from ‘Slide Show’ mode, ‘Presenter View’ option or the ‘Reading View’ option, all you have to do is simply press the ‘ESC’ button on the keyboard of your computer. This will take you back to Normal View.

If you are using any other view apart from these 3 view modes in PowerPoint, you need to do the following –

If you are in a different viewing option, such as ‘Slide Sorter’ option, or the ‘Reading View’ option then you have to select the ‘Normal View’ option from the ‘View’ tab instead of the ‘Slide Sorter’ option or the different slide view option you are currently on.  

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• How to Crop a Picture in PowerPoint? [Complete Step-by-Step Tutorial!]
• How to Give a Presentation on Zoom? A Helpful Resource!
• What is a Presentation Clicker? [And How to Use it!]
• How to Convert a PowerPoint to PDF? [A Simple Guide!]
• PowerPoint vs Google Slides: Which is Better? [ULTIMATE Test!]
• How to Change Bullet Style in PowerPoint? A Complete Guide

Credit to Pressahotkey (via Freepik) for the featured image of this article

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Different Ways to View Slides in PowerPoint

Use different views to design, organize, outline, and present your slideshow

• Brock University

Many people spend all their time in the Normal view when working on their PowerPoint presentations . However, there are other views that are useful as you put together and present your slideshow. In addition to Normal view (also known as Slide view), you'll find Outline view, Slide Sorter view, and Notes Page view.

Information in this article applies to PowerPoint 2019, 2016, 2013; PowerPoint for Microsoft 365, and PowerPoint for Mac.

Design Slides in Normal View

Normal view, or Slide view as it is often called, is the view you see when you start PowerPoint. It is the view where you'll spend most of your time in PowerPoint. Working on a large version of a slide is helpful when you're designing your presentation .

Normal view displays thumbnails of each slide, the slide where you enter your text and images, and an area to keep presenter notes. 

To return to Normal view at any time, select View > Normal .

The four slide views are located on the View tab. Toggle between them to compare views.

Organize a Presentation in Outline View

In the Outline view , your presentation is displayed in outline form. The outline contains the titles and main text from each slide. The graphics are not shown, although there may be a small notation that they exist. You can work and print in either formatted text or plain text.

Outline view makes it easy to rearrange your points and move slides to different positions. Outline view is useful for editing purposes. And, it can be exported as a Word document to use as a summary handout .

To view an outline of your presentation instead of thumbnails, select View > Outline View .

Rearrange a Presentation in Slide Sorter View

Slide Sorter view shows a miniature version of all the slides in the presentation in horizontal rows. These miniature versions of the slides are called thumbnails.

Use Slide Sorter view to delete or rearrange your slides by dragging them to new positions. Add effects, such as transitions and sounds, to several slides at the same time in Slide Sorter view. And, add sections to organize your slides. If you are collaborating with colleagues on a presentation, assign each collaborator a section.

To locate the Slide Sorter view, select View > Slide Sorter . 

Keep Presentation Prompts in Notes Page View

When you create a presentation, add speaker notes that you refer to later while delivering the slideshow to your audience. Those notes are visible to you on your monitor, but they aren't visible to the audience.

Notes Page view shows a small version of a slide with an area below for speaker notes . Each slide is displayed on its own notes page. Print these pages to use as a reference while making a presentation or to hand out to audience members. The notes do not show on the screen during the presentation.

To locate the Notes Page view, select View > Notes Page .

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What are the different views of a presentation?

• Slide Sorter

Copyright 1997 by the Curators of the University of Missouri

PowerPoint Views

The six different powerpoint views.

There are 6 different views you can use to look at your PowerPoint presentation and each one has its advantages over the others. The default view in PowerPoint is normal view. This means that when you sart PowerPoint, and as lond as you don't change the view, you will be working in Normal View. There are two place to change to a different view: at the top of the left side panel and at the bottom of the workspace to the right (next to the zoom slider). OK, make that three, as you can also see the presentation views on teh View tab!

To change to Slides View or Outline view, click the corresponding tab at the top of the left side panel:

To change to any of the other PowerPoint view, use the small toolbar at the bottom:

Here is an explanation of how you should use the different views:

Most Popular Tutorials

Exploring PowerPoint’s Views

Locked lesson.

• Lesson resources Resources
• Quick reference Reference

About this lesson

The different PowerPoint views allow you to work on different parts of your presentation such as slides, slide thumbnails, text and running your presentation as a slideshow.

Lesson versions

Multiple versions of this lesson are available, choose the appropriate version for you:

2010 , 2013 , 2016 , 2019/365 .

Exercise files

Download the ‘before’ and ‘after’ PowerPoint presentations from the video tutorial and try the lesson yourself.

Quick reference

Exploring powerpoint’s views.

Using Presentation Views to change the application interface to work on specific content in a presentation.

When to use

To change the application interface of PowerPoint to achieve various tasks.

Instructions  

• Normal to see thumbnails of slides, a large slide editing area and Speaker Notes for that slide
• Outline View to work with text
• Slide Sorter to organize and manipulate slides
• Notes Page to view the slide, combined with Speaker notes
• Reading View to view the slide show of your presentation in a window without switching to a full screen slide show

As covered in other modules, Master Views help you work with a specific Master. Buttons in the Master Views group allow you to access the Slide Master , Handout Master , and the Notes Master .

Presentation View keyboard shortcuts:

Normal : Alt+W+L

Outline View : Alt+W+PO

Slide Sorter : Alt+W+I

Notes Page : Alt+W+T

Reading View : Alt+W+D

Master View keyboard shortcuts:

Slide Master : Alt+W+M

Handout Master : Alt+W+H

Notes Master : Alt+W+K

• 00:05 One of the great features of PowerPoint is known as PowerPoint Views.
• 00:08 PowerPoint Views are all about having the right application layout for
• 00:12 the particular part of the presentation build that you're currently doing.
• 00:16 Now, I've got to admit,
• 00:17 that I never really appreciated the various views that were available.
• 00:21 But since I've begun using them, I've discovered that they're well worth getting
• 00:25 to know, because they change the arrangement of your application so
• 00:28 that you can perform different functions.
• 00:30 And that's the important when you want to show a document, or
• 00:35 do a slideshow and various functions.
• 00:38 Now, please note that we will cover the Outline pane and
• 00:41 the Notes pane more extensively in other videos.
• 00:44 In this presentation that I've already created,
• 00:46 I've already accessed the View tab.
• 00:48 And you can see with this highlighted button that the current
• 00:51 view that I've selected, is Normal View.
• 00:54 The button already shows a thumbnail of the application arrangement.
• 00:59 We can have our slide thumbnails on the slide pane, and
• 01:02 we can click on those thumbnails to change the active slide.
• 01:05 And even though we can't add content to the slides themselves
• 01:09 within the Slide pane, we can certainly do so within the slide itself.
• 01:13 Now, the view that we see is a classic three pane editing view that we're so
• 01:17 familiar with.
• 01:18 And other than the slides pane and the slides area, the third of this
• 01:23 arrangement is the notes pane that we can see below the active slide.
• 01:27 When we go to the outline view, we get a text pane, or
• 01:30 an outline pane where we can work with and manipulate text.
• 01:33 And this is the topic of discussion in another video.
• 01:36 In the Slide Sorter view, we can see the slide itself.
• 01:40 And this is an area where we can add slides and sections, and
• 01:43 sections will be covered elsewhere, as well.
• 01:46 We can duplicate slides, or we can even add slides, or quickly move them around.
• 01:51 And it's well worth getting to know keyboard shortcuts, such as Ctrl+D,
• 01:55 which is duplicate.
• 01:56 Or we can duplicate by clicking and dragging a slide with the mouse, and
• 02:00 hold the Control key and then drop.
• 02:02 Another presentation view is the Notes page.
• 02:05 For example, when we add text to the notes area, and we move to the Notes view,
• 02:10 we can see a preview of the text as well as our slide.
• 02:12 This output is excellent for producing our slides with notes to be printed and
• 02:16 handed out.
• 02:17 However, it also allows us to cut down on the amount of text that's on our slides.
• 02:21 It's also very handy in presenter view, and
• 02:23 we can see this when I press F5 on the keyboard.
• 02:26 That even though we can't see the actual presentation,
• 02:29 because it's on another monitor, we can see here the notes, and
• 02:32 that allows us to deliver our presentation with a lot more confidence.
• 02:36 Now, Reading View is where you can preview the presentation with animations and
• 02:40 transitions without switching to full screen mode.
• 02:43 And you can notice that the slide show is constrained by the actual
• 02:46 application window.
• 02:48 At the bottom of our program window was a status bar, and
• 02:50 there were various buttons on the status bar that allow us to select various views,
• 02:55 such as normal, slide sorter, and importantly, a slideshow view.
• 02:59 When you go into the slideshow or the reading views,
• 03:02 you can get out again by hitting the Escape key on your keyboard.
• 03:05 And there's this very hand slider zoom that we can use to change the zoom of our
• 03:10 slides, as well as a button to fit the slide to the size of the current window.
• 03:14 Note that there's also a feature called Slide Designer.
• 03:17 On the first slide, I click the Design tab > Design Ideas button in the Design group,
• 03:23 and I'm offered options.
• 03:25 And that applies to this slide, but also, to other slides.
• 03:28 Now, there are rules behind how this works, and sometimes it just fails, but
• 03:32 it's getting better over time as the program is updated.
• 03:35 So PowerPoint's presentation views are very effective to help us control our
• 03:39 content, and to present it effectively to our audience.
• 03:42 It's well worth the investment of your time exploring these.

Lesson notes are only available for subscribers.

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Paul Wherly

Different Views in Microsoft Powerpoint 2013

Category: IT Quick Tips , IT Training Blog , Microsoft PowerPoint , Tips for Windows Users

In PowerPoint there are several ways to view your presentation.

To change views, click on the icon on the View Ribbon

Figure – Different Views in PowerPoint

You can also use the icons on the taskbar above the clock

Normal View

Figure – Normal View

Outline View

Figure – Outline View

Slide Sorter View

Figure – Slide Sorter View

Figure – Notes Page View

Reading View

Figure – Reading View

How will you use the different views in PowerPoint? Let me know by leaving a comment in the box below. I love to hear from my readers.

  This topic has been taken from my free  eBook  on Microsoft PowerPoint 2013 which can be  downloaded here :

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• MS Powerpoint 2010 Basics
• PPT - Getting Started
• PPT - Explore Windows
• PPT - Backstage View
• PPT - Create Presentation
• PPT - Add New Slides
• PPT - Adding Text in Boxes
• PPT - Adding New Text Boxes
• PPT - Deleting Existing Slide
• PPT - Rearranging Slides
• PPT - Adding Slide Notes
• PPT - Managing Sections
• PPT - Working with Outlines
• PPT - Powerpoint Sidebar
• PPT - Presentation Views
• PPT - Setting Backgrounds
• PPT - Slide Orientations
• PPT - Saving Presentation
• PPT - Review Presentation
• PPT - Adding Slide Numbers
• PPT - Adding Header & Footer
• PPT - Running Slide Show
• PPT - Keyboard Shortcuts
• PPT - Get Context Help
• Editing Presentation
• PPT - Copy & Paste Content
• PPT - Find & Replace Content
• PPT - Undo Edited Changes
• PPT - Spelling Check
• PPT - Content Translation
• PPT - Setting Language Type
• PPT - Duplicating Content
• PPT - Special Characters
• PPT - Slides Zoom In-Out
• PPT - Special Symbols
• Formatting Presentation
• PPT - Font Management
• PPT - Setting Text Fonts
• PPT - Text Decoration
• PPT - Change Text Case
• PPT - Change Text Size
• PPT - Change Text Color
• PPT - Text Alignments
• PPT - Indent Paragraphs
• PPT - Set Line Spacing
• Borders and Shades
• PPT - Apply Formatting
• PPT - Using Slide Master
• PPT - Save Design Template
• Working with Multimedia
• PPT - Add Pictures to Slide
• PPT - Editing Added Pictures
• PPT - Format Added Pictures
• PPT - Inserting a Screenshot
• PPT - Adding Shapes to Slide
• PPT - Editing Added Shapes
• PPT - Format Added Shapes
• PPT - Adding Text to Shapes
• PPT - Arrange Shapes/Images
• PPT - Group/Ungroup Objects
• PPT - Adding Audio & Video
• PPT - Add & Format Tables
• PPT - Add & Format Charts
• PPT - Add & Format SmartArt
• PPT - Add & Preview Animations
• PPT - Add & Preview Transitions
• Sharing Presentation
• PPT - Create a PDF File
• PPT - Create a Video File
• PPT - Create Image File
• PPT - Printing Presentation
• PPT - Broadcast Slide Show
• PPT - Packaging Presentation
• PPT - Setting Document Password
• PPT - Email Slide Show
• MS Powerpoint Useful Resources
• PPT - Quick Guide
• PPT - Useful Resources
• PPT - Discussion
• Selected Reading
• UPSC IAS Exams Notes
• Developer's Best Practices
• Questions and Answers
• Effective Resume Writing
• HR Interview Questions
• Computer Glossary

Presentation Views in Powerpoint 2010

PowerPoint supports multiple views to allow users to gain the maximum from the features available in the program. Each view supports a different set of functions and is designed accordingly.

PowerPoint views can be accessed from two locations.

Views can be accessed quickly from the bottom bar just to the left of the zoom settings.

Views can also be accessed from the Presentation Views section in the View ribbon

Here is a short description of the various views and their features.

Normal View

This is the default view in PowerPoint and this is primarily used to create and edit slides. You can create/ delete/ edit/ rearrange slides, add/ remove/ modify content and manipulate sections from this view.

Slide Sorter View

This view is primarily used to sort slides and rearrange them. This view is also ideal to add or remove sections as it presents the slides in a more compact manner making it easier to rearrange them.

Reading View

This view is new to PowerPoint 2010 and it was created mainly to review the slideshow without losing access to rest of the Windows applications. Typically, when you run the slideshow, the presentation takes up the entire screen so other applications cannot be accessed from the taskbar. In the reading view the taskbar is still available while viewing the slideshow which is convenient. You cannot make any modifications when on this view.

This is the traditional slideshow view available in all the earlier versions of PowerPoint. This view is used to run the slideshow during presentation.

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Understanding Presenter View in PowerPoint: A Deep Dive Guide

Origin and Evolution of Presenter View

Why presenter view is a game-changer for professionals, activating and customizing presenter view in powerpoint, in-depth features of the presenter view, common mistakes and how to avoid them, advanced tips for a power presentation, final tips for enhancing your presentation game, introduction to presenter view.

Have you ever found yourself awkwardly toggling between slides and speaker notes during a presentation? Or wished you could preview the next slide without your audience seeing? Enter Presenter View in PowerPoint, a feature designed to make presenting smoother and more professional.

In essence, Presenter View is a special mode in PowerPoint that allows the presenter to see their speaker notes on one screen, while the audience views the note-free presentation on another screen. This dual-screen setup means you can have your notes, upcoming slides, and timer conveniently on one screen while your audience remains blissfully unaware.

“Presenter View is the unseen ally behind many successful PowerPoint presentations.”

Microsoft’s PowerPoint, with its roots tracing back to the late 1980s, has undergone several metamorphoses. Over the years, as technology improved and presentation dynamics changed, Microsoft introduced new features to make the software more user-friendly and versatile. One such innovation is the Presenter View.

Back in the early days of PowerPoint, presenters had to rely on printouts or separate documents for their speaker notes. The advent of Presenter View in the early 2000s was a game-changer. It allowed presenters to merge their slides and speaker notes into one cohesive presentation experience.

The beauty of Presenter View lies not just in its conception but in its evolution. Over different versions of PowerPoint:

• 2003 : Introduction of a basic Presenter View with slides and notes.
• 2007 : Enhanced screen setup with better dual-monitor support.
• 2010 : Introduction of slide zoom and laser pointer features.
• 2013 & Beyond : Integration with touch features, improved UI, and annotations.

Each version brought refinements, making it more intuitive and packed with features, tailoring to the evolving needs of presenters globally.

Fun Fact : Presenter View wasn’t initially as popular as it is today. It took a few iterations and user feedback loops for Microsoft to perfect the balance between utility and user experience.

The Core Components of Presenter View

Presenter View in PowerPoint is like the cockpit for pilots: it’s where all the essential controls and information are at the presenter’s fingertips. Whether you’re a newbie to PowerPoint or a seasoned professional, understanding these components can transform your presentation experience.

• This provides a glance at your current, previous, and upcoming slides. It ensures you’re always prepared for what’s coming next and can seamlessly transition between points.
• The soul of your presentation, speaker notes, are discreetly placed at the bottom or side, only visible to you. These notes can be elaborate explanations, quick pointers, or even personal reminders. They’re like your secret cheat sheet!
• Ever worried about running over time? This feature shows the elapsed time since you began the presentation and, in some versions, allows you to set a countdown. Stay on track and manage your pace efficiently.
• Interactive features that allow you to draw on slides or use a virtual laser pointer. These are especially helpful when you want to emphasize or explain specific points visually.
• Navigate between slides effortlessly and zoom into specific parts of a slide to draw attention or elaborate on details.

Table: Core Components Overview

Quote : “Presenter View is to a presenter what a dashboard is to a driver. It empowers, directs, and enhances the journey of your narrative.” – Jane Harris, Lead PowerPoint Expert – Powerbacks team

Understanding these components is one thing, but leveraging them effectively during a presentation can make a significant difference. Let’s delve into the ‘why’ behind the significance of Presenter View.

Stepping onto the stage or presenting in a boardroom can often be an overwhelming experience. The constant juggle between capturing the audience’s attention and keeping track of your slides can lead to nervousness. But what if there was a way to have everything you need right in front of you, ensuring smooth sailing through your presentation? Enter Presenter View.

• Having a preview of the upcoming slides and personal notes right in front of you can be a massive boost to confidence. You’re always one step ahead, knowing exactly what’s coming next.
• Instead of turning back to view the screen repeatedly, Presenter View lets you face your audience directly. This creates a more engaging and personal interaction.
• Gone are the days when you’d hold a bunch of cue cards or sheets of paper. With digital speaker notes, you have a cleaner, more organized setup.
• Using the annotation tools and laser pointer, you can make your presentation more interactive, leading to better retention and engagement from your audience.
• There’s no denying that seamlessly transitioning between slides, using interactive tools, and having no physical notes gives a more polished and professional look.

Table: Benefits of Using Presenter View

Quote : “Embracing the Presenter View is not just about leveraging a tool; it’s about amplifying your message and connecting more profoundly with your audience.”

It’s evident that the Presenter View has undeniable advantages for professionals. But how do you activate it and customize it to suit your needs? Let’s walk through the steps.

Starting with PowerPoint 2013, Microsoft enhanced the Presenter View to ensure that it’s both intuitive and user-friendly. Activating it and making it work for you is simple, as outlined in the following steps:

Step-by-Step Guide to Activate Presenter View :

• Start by opening your PowerPoint presentation. This will be the one you intend to deliver.
• At the top, you’ll notice several tabs. Click on the one labeled ‘Slide Show’.
• Within the Slide Show tab, you’ll spot a checkbox labeled ‘Use Presenter View’. Ensure that it’s ticked. If it’s not, simply click on it.
• If you’re using an external projector or display, make sure it’s connected. PowerPoint will automatically detect it and use the Presenter View on your primary display, showing the main presentation on the external one.
• Start your presentation by either pressing F5 on your keyboard or clicking on ‘From Beginning’ in the Slide Show tab.
• Next Slide Preview : Gives a preview of what’s coming next.
• Speaker Notes : Displays your notes for the current slide.
• Slide Navigation : Use this to jump to a specific slide.
• Annotation Tools : Highlight or draw on your slides in real-time.
• Timer : Keeps track of how long you’ve been presenting.
• You can move around the different elements, increase font size of your notes for better readability, or even hide specific components if they’re not required.

Table: Quick Access Tools in Presenter View

Quote : “The beauty of PowerPoint’s Presenter View is the control and flexibility it offers. It’s like having a personal assistant during your presentations.” – Linda Green, Presentation Expert

Now that we know how to activate and customize the Presenter View let’s delve deeper into its features and tools for maximum efficiency during presentations. Shall we proceed?

PowerPoint’s Presenter View is not just a simple “next slide” preview; it’s a hub of tools and functionalities designed to make the presenter’s job easier and the presentation more engaging.

H3: Slide Preview This is arguably the most straightforward feature but also the most helpful. At a glance, you can see what’s coming up, ensuring that you’re always prepared for the next topic or section.

• Smooth Transitions : Eliminates awkward pauses between slides.
• Improved Pacing : Know when to speed up or slow down based on upcoming content.
• Reduced Anxiety : No unpleasant surprises during your presentation.

H3: Speaker Notes For those who don’t rely on pure memory, speaker notes are a lifesaver. They’re your secret weapon, visible only to you, that provides additional context or reminders about what to say.

• Bold the crucial points to ensure they stand out.
• Use concise bullet points for easier and quicker reading.
• Add time cues if you’re aiming to cover specific points within certain timeframes.

H3: Slide Navigation While it’s always best to move sequentially through your slides, there might be instances when you need to skip ahead or return to a previous point. With the slide navigation tool, you can effortlessly hop around your presentation.

• Case Study : During a corporate presentation, John, a sales manager, was posed with a sudden question about Q2 performance. Thanks to slide navigation, he quickly reverted to the relevant slide, addressed the query, and resumed without any hiccups.

H3: Annotation Tools Engage your audience by turning your presentation into an interactive canvas. Whether you’re highlighting an essential statistic or drawing a quick graph, these tools can make a significant impact.

• Use contrasting colors to ensure visibility.
• Don’t overdo it; the aim is to emphasize, not to overwhelm.
• Practice beforehand to ensure you’re comfortable with these tools during the presentation.

H3: Timer It’s easy to lose track of time during a presentation. With Presenter View’s timer, you can keep tabs on the elapsed time, helping you manage the pace and duration of your talk.

• Tip : Always allocate a buffer period. If you’re presenting for 30 minutes, aim to finish in 25. This allows for Q&A or any unexpected delays.

Quote : “PowerPoint’s Presenter View is like a dashboard for presenters. It provides every tool one might need, all within arm’s reach, ensuring a seamless and interactive presentation experience.” – Michael Roberts, Tech Analyst

Understanding the features of the Presenter View is the key to unlocking its potential. With practice and familiarity, it becomes an extension of the presenter, leading to more confident and impactful presentations.

Making the Most of Presenter View

If you’ve ever wanted to feel like a presentation Jedi, mastering the Presenter View is your path to the force. But having the tool isn’t enough – it’s about leveraging its features optimally. Here’s a detailed guide on maximizing the benefits of the Presenter View:

H3: Setup and Access Before harnessing its power, you need to ensure you can access Presenter View without hitches.

• Connect your computer to the projector or external display.
• Launch PowerPoint and open your presentation.
• Go to the Slide Show tab and select Set Up Slide Show .
• In the pop-up, ensure Browsed by an individual (window) is selected.
• Start the slide show. Presenter View should appear on your computer, while the audience sees only the slides.

H3: Customize the Display Remember, it’s your dashboard; make it as comfortable and efficient for you as possible.

• Within Presenter View, hover over the bottom to reveal the toolbar.
• Click on the gear icon to adjust settings.
• Reorder tools based on your preference or hide those you don’t need.

H3: Practice, Practice, Practice The tool’s efficiency relies heavily on your familiarity with it. Do dry runs to ensure you know where everything is and how each feature works.

• Pro Tip : Mimic the presentation environment during practice. If you’re presenting in a large hall, practice with the same setup.

H3: Seamlessly Integrate Other Media If your presentation includes videos, animations, or other media, ensure they play seamlessly in Presenter View.

• Deep Dive : Always embed media within the presentation. Relying on external links or files can disrupt the Presenter View experience.

H3: Engage the Audience Use the tools not just to aid your presentation but to engage your audience. Pose questions, use the pen tool to sketch quick diagrams based on audience inputs, and make it interactive.

• Table of Engagement Techniques :

H3: Master the Art of Transitions Smooth transitions are key to maintaining audience attention. With a preview of the next slide, prepare your narrative to flow seamlessly.

Even with the most powerful tools, human error can play a spoilsport. The Presenter View, as intuitive as it may be, has its quirks. Here’s a list of common pitfalls users face and ways to steer clear of them:

H3: Not Checking Hardware Setup Before you even start the presentation, ensure your hardware is correctly set up. This includes checking the display connection, ensuring the projector or external monitor is detected, and setting up the correct display settings.

• Pro Tip : Always keep a spare HDMI or VGA cable. Technical glitches often come from the most unexpected sources.

H3: Overlooking Speaker Notes Having made the effort of adding speaker notes to your slides, it would be a shame not to use them. They serve as a discreet prompt, ensuring you don’t miss any critical points.

• Fact : According to a study, presenters who actively used speaker notes were 25% more consistent in delivering their core messages.

H3: Ignoring the Timer Time management is crucial. If you have a fixed time slot, exceeding it can inconvenience others and may appear unprofessional. Conversely, finishing too early can leave your audience unsatisfied.

• Actionable Advice : Always have a buffer. If your slot is 30 minutes, aim for a 25-minute presentation, leaving room for Q&A or unexpected delays.

H3: Relying Exclusively on Presenter View Despite its usefulness, never be wholly dependent on Presenter View. Technical glitches happen, and the ability to continue smoothly without it showcases professionalism.

• Case Study : At a major tech conference in 2018, a renowned speaker’s Presenter View malfunctioned. Instead of panicking, he smoothly transitioned to the standard view, using his printed notes as a backup. The audience lauded his adaptability, and his message wasn’t overshadowed by the hiccup.

H3: Not Adapting to Audience Feedback The tools in Presenter View, like slide navigation, are meant to enhance adaptability. If you sense your audience resonating more with a particular topic, don’t be afraid to dwell on it a bit longer or even revisit slides.

By sidestepping these common mistakes, you not only harness the full potential of Presenter View but also project confidence and control. Next, we’ll explore some advanced features to elevate your presentation game even further.

Mastering Presenter View basics can tremendously improve your presentation skills. But if you’re looking to elevate your game and leave a lasting impression, dive into these advanced features:

H3: Seamless Transition Between Slides The art of a great presentation lies not just in the content but also in the delivery. A choppy slide transition can disrupt the flow. PowerPoint offers a plethora of transition effects — from subtle fades to dynamic 3D effects.

• Go to the Transitions tab.
• Browse and select your preferred effect.
• Adjust the transition duration if needed.
• Click Apply To All to maintain uniformity.

H3: Use Zoom to Focus on Details Occasionally, you might want to draw attention to specific details on a slide. Instead of making your audience squint, use the in-built Zoom feature.

• Tip : Combine zoom with a laser pointer or pen tool for emphasis.

H3: Ink Annotations Annotating directly on your slides can be beneficial for interactive sessions or workshops. PowerPoint’s “Ink” feature allows you to do just that.

• Did You Know? : Ink annotations made during a presentation can be saved for future reference!

H3: Embed Multimedia for a Rich Experience Modern presentations often go beyond static slides. Consider embedding videos, audio clips, or even live web content to keep your audience engaged.

• Navigate to the Insert tab.
• Choose Video or Audio and select your file.
• Adjust playback settings under the Playback tab.

H3: Custom Slide Show Sometimes, different segments of your audience require varied content. Instead of having multiple PPT files, create a custom slideshow within the same presentation.

PowerPoint’s Presenter View is akin to a secret weapon, waiting in the wings, ready to empower speakers, educators, and presenters globally. Whether you’re a novice taking your first steps into the world of presentations or a seasoned speaker aiming to refine your skills, the Presenter View, along with the myriad features PowerPoint offers, ensures your content shines in the best light.

Remember, a successful presentation doesn’t merely rely on flashy slides or multimedia elements. It’s the seamless blend of content, delivery, and engagement. And with tools like Presenter View, you’re equipped to handle the technical aspects, allowing you to focus on what truly matters – connecting with your audience.

As Bill Gates once said:

“If you think the PowerPoint presentation is there for you as the presenter, you’re wrong. It’s there for the audience.”

So, the next time you’re gearing up for that crucial pitch, workshop, or lecture, take a moment to familiarize yourself with Presenter View. Your audience — and your confidence — will thank you for it.

Happy presenting!

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Home Blog Design Exploring the 12 Different Types of Slides in PowerPoint

Exploring the 12 Different Types of Slides in PowerPoint

Presentations are an important communication tool in professional and academic environments. Effective slide design is not merely about aesthetics; it’s about enhancing comprehension, engagement, and retention of information. Each type of slide serves a specific purpose and requires thoughtful consideration in its creation and application. This guide explores twelve common types of slides, explaining their purposes, typical usage scenarios, essential components, and strategies for maximum effectiveness.

Table of Contents

Title Slide

Picture slide, agenda slide, introduction slide, summary slide, thank you slide, quote slide, chart & diagram slide, table slide, animation & video slide, call-to-action slide, final words.

The title slide sets the tone and context for the presentation. It’s our main opportunity to make a strong first impression and establish the speaker’s credibility regarding aesthetics and professionalism.

As the core point in how to start a presentation , the title slide gives a clear indication of the topic, the presenter’s identity, and relevant contextual data. Let’s see which are the components of the title slide.

• Main Title: This is the focal point of the slide. It should be concise yet descriptive enough to clearly explain the presentation’s focus. The font size should be large enough to be readable from the back of the room.
• Subtitle: If necessary, provide additional clarification or a more detailed descriptor of the presentation’s scope.
• Presenter’s Name and Details: Includes full name, job title, and affiliation. Positioned for easy visibility but without overshadowing the main title.
• Date and Venue: These are important for context, especially if the presentation might be referenced later or is part of a larger conference or seminar.
• Design Elements: The layout should reflect corporate or personal branding, using logos, specific color schemes, and fonts. It should also be clean and not cluttered, maintaining a professional appearance.

The title slide should be crafted around a concept that is valid for different types of slides: less is more. Maintain a high contrast between the text and the background, but don’t overdo it; otherwise, you will affect the readability of your slides . If you’re using a background image, ensure it does not distract the audience’s attention from your speech. Alternatively, we can add a fade-in or morph effect for the text to create neat transitions and grab the audience’s attention without being distracting.

For more information, read our tutorial on how to add title slides in PowerPoint .

We call a picture slide to those who use strong visual imagery to aid in storytelling presentations , making concepts tangible, providing an emotional impact, or those who serve to illustrate case studies .

Picture slides are mainly used to illustrate complex concepts , but they are also an element that can add dynamism to a presentation, making the overall presentation less “boring” than just sticking to data and tables. The components of picture slides are:

• High-Quality Image: The image should dominate the slide and be directly relevant to the accompanying content. It should be sharp and have appropriate rights for use – meaning we cannot claim an image from a professional photographer as it is. Either work with royalty-free pictures or with your own images (or work your way around Midjourney to create AI-images).
• Minimal Text: If text is necessary, it should not compete with the image. Placement should be thoughtful, ensuring that the image remains the focus. In some particular scenarios, text can be the image, as we see in portraits made out of words.
• Caption: Optional, but can help provide context or cite the source of the image. Also, captions help people with auditory impairments to comprehend the reason why the image is being shown.

Aim to choose images that evoke the emotion you want to convey in your presentation. For an appropriate layout, you can use the rule of thirds for a balanced composition or half-and-half if you are presenting the image alongside relevant written data. Avoid oversaturated images or heavily dramatic black-and-white effects.

We’re all used to text slides. That being said, good design practices regarding text slides don’t consider having huge walls of text with the sole excuse of “delivering information.” Layouts matter. Presenters should stick to a column layout where the information is summarized and arranged using presentation aids to break up the written format monotony and ensure audience engagement .

Text slides can contain the following elements:

• Headline: Clearly states the topic or point of the slide. It should be written in a distinctive type format than the rest of the body text.
• Body Text: Should be organized in short, concise paragraphs. Limit the text to essential information to avoid overwhelming the audience. Take special care when selecting the font for the presentation to ensure legibility.
• Visual References: Icons or tiny graphics can help illustrate points and break up text, enhancing readability and retention.

Always pay attention to legibility. Although bullet points can be helpful in organizing information, some viewers may find them reiterative, like everything is important—hence the reason why we shouldn’t abuse them. You can emphasize words or important phrases with bold, italics, or color changes. Ensure that the text-to-whitespace balance is accurate to prevent crowded slides.

After delivering the title slide, a good practice is to disclose the structure of the topics to be presented. This is where agenda slides are incredibly handy. They help the audience manage their expectations from the presentation and also structure the presentation’s logical flow. As a tool, they are useful in lengthy business presentations or academic presentations in which presenters review the concepts in the format of presentation handouts (or directly by checking the slide deck if it’s facilitated by the event’s organizers).

Agenda slides are usually built out of these components:

• List of Topics: Clearly enumerated or bulleted, each representing a key section of the presentation. They can list or not the slide number in which they are shown.
• Timings: Optional, but it can be helpful to indicate how long each section is expected to last.
• Progress Indicator: Visual elements like checkmarks or arrows can show what has been covered and what remains to be done.

Using distinctive headings can keep the slide clean. If we use hyperlinks in PowerPoint for our agenda slide, we can mention them during the speech so there are no abrupt jumps between slides. 

The introduction slide is designed to provide a background or context for the topic presented, delivering the key concepts, theories, or frameworks required to understand the rest of the presentation.

The introduction slide is placed right after the agenda slide. After the concepts of the introduction slide are delivered, a smooth transition can direct the presentation’s flow toward the core concepts of the presentation. In terms of the introduction slide’s components, we can count:

• Key Concepts: Briefly introduce and define critical concepts or terms that will be recurrent throughout the presentation.
• Context Setting: Provide any necessary historical, social, or academic context that frames the topic appropriately.
• Objectives: Clearly outline what the presentation aims to achieve, helping to set the audience’s expectations about the takeaways.
• Engaging Visuals: Relevant images, icons, or brief animations can help highlight important elements and make the slide more engaging.

In general lines, the introduction slide should have visual elements but not be overwhelming for the audience. The visuals must not distract, and we cannot use bold color combinations that take the focus away from the message. Using diagrams can also help to present key concepts effectively.

At the final stages of a presentation, we can use the summary slide to review all the key points discussed throughout the presentation. It’s typically placed before the closing remarks, “thank you” slide, or Q&A session. Summary slides help recap the information presented, making it easier to process the key takeaways.

We can count these elements in a summary slide:

• Key Points: Summarize the main points covered in a clear, easy-to-read format.
• Visual Recap: Use simple graphics, charts, or callouts to represent significant data or conclusions visually.
• Concluding Remark: A sentence or two that encapsulates the overarching message or conclusion of the presentation.

Use consistent styling with the earlier slides for a cohesive aesthetic. You can apply levels of hierarchy to the concepts summarized through color or size variations in text.

When preparing for how to end a presentation , the thank you slide is a formal conclusion format. It is always the last slide available in the presentation, and it offers a moment to express gratitude to the audience for their attention, time, and participation. Let’s review which elements make a successful thank you slide:

• Thank You Note: A simple, clear expression of gratitude. It doesn’t require fancy graphics.
• Presenter’s Contact Information: Include an email address, phone number, or social media handles for further communication.
• Invitation for Questions: A prompt that encourages the audience to engage in discussion or ask questions about the presentation.

The transition between the thank you slide and the questions and answers session has to be smooth. Therefore, it’s vital to put an invitation to questions rather than just signaling the slide as the conclusion. A subtle background that follows the slide deck’s aesthetic is always a plus.

Quote slides integrate wisdom, authority, or inspiration from well-known or respected sources into your presentation. They can provide powerful support for your arguments or serve as a motivational element within your talk.

This type of PowerPoint slide is ideal for emphasizing a point, sparking reflection, or inspiring the audience. Use them to underscore the relevance of an idea or introduce a shift in the presentation’s focus.

The components of the quote slide are:

• The Quote: Clearly presented and attributed to the speaker or writer. The text should be legible with enough emphasis to stand out.
• Author’s Name and Credentials: Provide context for the quote by including the author’s name and, if relevant, their credentials or why they are an authority on the topic.
• Related Imagery or Background: An image or abstract design that complements the theme of the quote can enhance its impact.

Work with a quote PowerPoint template that effectively highlights the quote through a professional layout. For visibility, a strong contrast must be maintained between the text and the background; therefore, text boxes with backgrounds are commonly used. If using an image, select one that enhances rather than competes with the text.

Chart and diagram slides are essential for visually representing data, showing relationships, illustrating processes, and explaining complex systems. They transform numbers and abstract concepts into more digestible graphic formats that enhance audience understanding. We can choose between charts and graphs depending on the kind of data to represent, but diagrams often help to contextualize the raw data for simpler explanations.

Use these slides when discussing data trends, comparisons, workflow processes, or hierarchical structures. They are particularly helpful in business presentations, scientific discussions, and any scenario where visual simplification of complex data is beneficial.

The main components for any chart or diagram slide are:

• Chart or Diagram: Select the appropriate type (e.g., bar chart , pie chart , flowchart , organizational chart ) based on the data or process you are illustrating.
• Labels and Legends: Essential for clarity, they help the audience understand what each part of the chart or diagram represents.
• Titles and Subtitles: They clearly indicate what the graphic explains or highlights.
• Annotations or Callouts: Use these to emphasize key points or data within the chart or diagram.

Keep all text in graphs readable and clear. Animated effects can show a progression or illustrate relationships more dynamically. In terms of colors, use contrasting colors for data sets to aid in differentiation. 

For more information, check our collection of chart PowerPoint templates .

The other format for representing data in presentation slides is tables. Tables can structure data sets systematically and allow for the presentation of detailed data in a comparative and accessible format. For this reason, they are ideal for showing exact figures and relationships between items.

These slides are especially useful in financial, research, or technical presentations where precise data needs to be compared or detailed specifications have to be presented side by side. We can identify the following elements in table slides:

• Table: Clearly segmented into rows and columns. Headers should be distinct to guide the viewer through the data.
• Row and Column Labels: These should describe the data they contain succinctly and clearly.
• Highlighting: Use shading, bolding, or color-coding to emphasize important data points or trends within the table.
• Footnotes or Source Citations: If the data comes from external sources or requires additional explanation, include this information in a discreet but readable manner.

In design terms, tables should be kept as neat as possible. All text must be legible, with sufficient spacing and an appropriate font size (no less than 11 pt). Colors can be used to differentiate between data sets, but avoid using too many colors, as they can lead to confusion. 

For more information, check our collection of PowerPoint table templates .

Sometimes, images aren’t enough. Video presentations and vector image animations are powerful tools, as they can be planned to enhance storytelling. The average duration depends on the total presentation length, but they shouldn’t take more than 30% of the total allotted time (as otherwise, the attendees are just streaming video rather than viewing a presentation). 

When it comes to the components of this type of slide, we can find:

• Embedded Video or Animation: This should be high quality (720p minimum) and directly relevant to the presented content.
• Playback Controls: Clearly visible to allow easy control during the presentation.
• Brief Descriptions or Introductions: Provide context or prepare the audience for what they will see.

As a presenter, your job is to ensure the video or animation is seamlessly integrated into the presentation, both technically and from a design perspective. This means testing the playback functionality multiple times prior to the presentation.

Also, check our collection of animated PowerPoint templates .

We conclude this list with a slide to persuade the audience to take specific action following the presentation. Call-to-action slides, or CTA slides, encourage the viewers to take action, such as further conversation, purchasing an item or service, or participating in a project.

It is typically placed at the end of the presentation, following the summary and thank you slide, to motivate immediate action. Its components are:

• Clear Directive: The CTA itself should be straightforward and compelling, such as “Register Now,” “Join Us,” or “Visit Our Website.”
• Reasons to Act: Briefly reiterate the benefits or importance of taking the action, enhancing the persuasive appeal.
• Contact Information or Links: Provide all necessary links or contact details to make it easy for the audience to know how to act.

The CTA slide should feature a design that grabs attention. Use strong, action-oriented language and a large, readable text. 

As we’ve seen, harnessing the usage of these different types of slides helps us become better presenters, with our message being tailored to specific needs. Create your own slide decks by implementing the guidance listed in this article and customize the slides each time for a unique experience.

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How to Change Which Screen PowerPoint Presenter On

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As a frequent presenter using PowerPoint, I understand the importance of having control over which screen displays the Presenter View. Whether you’re presenting in-person or virtually, it’s crucial to have the ability to customize your display settings to ensure a smooth presentation. In this article, I will share my personal experience and knowledge on how to change which screen PowerPoint Presenter View displays on.

PowerPoint offers several options for displaying Presenter View, including automatic and manual settings. Depending on your presentation setup, you may need to adjust these settings to ensure that your audience sees only the slides while you have access to the Presenter View on a different screen. In the following sections, I will provide step-by-step instructions on how to change which screen PowerPoint Presenter View displays on, as well as some expert tips on how to make the most of this feature.

Before we dive into the specifics, it’s worth noting that the process of changing which screen PowerPoint Presenter View displays on can vary depending on your operating system and version of PowerPoint. However, the general steps should be similar across different versions and operating systems. So, let’s get started and learn how to customize your Presenter View display settings in PowerPoint!

JUMP TO TOPIC

Choosing the Right Display Settings

Optimizing powerpoint setup, enhancing slides with animations and templates, effective use of presenter tools, navigating through your slides, managing presentation flow, setting up your presentation.

When it comes to presenting your PowerPoint slides, it’s essential to set up your presentation correctly to avoid any technical difficulties. Here are some tips to ensure your presentation runs smoothly.

Before you start presenting, you need to choose the right display settings. If you’re using a single monitor, you can set up Presenter View by selecting the “Show Presenter View” option in the Slide Show tab. This will allow you to view your notes and upcoming slides while your audience sees the presentation on the other screen.

If you’re using multiple monitors, you can choose which monitor to use for Presenter View by going to the “Monitor Setup” option under the Slide Show tab. From there, you can select which monitor to use for Presenter View and which monitor to use for the audience view.

To optimize your PowerPoint setup, you should consider the following:

Zoom Level: Set the zoom level to ensure that your slides are legible and easy to read. You can adjust the zoom level by using the zoom slider in the bottom right corner of the PowerPoint window.

Duplicate or Extend: Choose whether to duplicate or extend your desktop on the second monitor. Duplicating your desktop will show the same content on both screens, while extending your desktop will allow you to use Presenter View on one screen and show the presentation on the other.

Show Presenter View: Use the “Show Presenter View” option to enable Presenter View and view your notes and upcoming slides.

Desktop and Taskbar: Hide your desktop icons and taskbar to avoid distractions during your presentation.

PowerPoint Version: Ensure that you’re using the latest version of PowerPoint for Microsoft 365, PowerPoint 2019, PowerPoint 2016, or PowerPoint 2013 to take advantage of the latest features and improvements.

By following these tips, you can optimize your PowerPoint setup and ensure that your presentation runs smoothly. Remember to test your setup before your presentation to avoid any last-minute technical difficulties.

Mastering Presentation Tools

As a presenter, I always strive to make my presentations engaging and informative. To achieve this, I rely on a variety of presentation tools that help me deliver my message effectively. In this section, I will discuss two essential tools that every presenter should master: enhancing slides with animations and templates, and effective use of presenter tools.

PowerPoint offers a vast collection of templates and animations that can help make your presentation look professional and visually appealing. Templates are pre-designed slides that you can use as a starting point for your presentation. They come in various styles and colors, and you can customize them to fit your needs. Animations, on the other hand, are effects that you can apply to your slides to make them more dynamic and engaging.

When it comes to using templates and animations, I recommend using them sparingly. Overusing them can distract your audience and take away from your message. Instead, use them strategically to highlight key points and keep your audience engaged.

Presenter tools are features in PowerPoint that help you deliver your presentation smoothly. Some of the most useful presenter tools include presenter view, laser pointer, timer, slide show view, and notes pane.

Presenter view is a powerful tool that allows you to see your current slide, next slide, and speaker notes while presenting. It also enables you to choose which monitor to display the presenter view on, making it easier to manage multiple screens. I find this feature especially useful when presenting in Microsoft Teams or other virtual presenting platforms.

The laser pointer tool is another valuable feature that allows you to highlight specific areas of your slide while presenting. It is an excellent way to draw attention to critical points and keep your audience engaged.

The timer is a simple but effective tool that helps you stay on track during your presentation. It enables you to set a time limit for each slide and alerts you when you are running out of time.

Slide show view is a feature that allows you to preview your presentation as it will appear to your audience. It is an excellent way to ensure that your presentation looks the way you intended.

Finally, the notes pane is a feature that allows you to add notes to your slides that only you can see while presenting. It is an excellent way to keep track of important points and reminders.

In conclusion, mastering presentation tools is essential for delivering engaging and effective presentations. By using templates and animations strategically and using presenter tools effectively, you can keep your audience engaged and deliver your message with confidence.

Delivering a Seamless Presentation

When it comes to delivering a seamless presentation, PowerPoint’s Presenter View is an excellent tool to help you manage your slides and keep your audience engaged. In this section, I will discuss how to navigate through your slides and manage the flow of your presentation.

One of the most critical aspects of delivering a successful presentation is the ability to navigate through your slides seamlessly. In Presenter View, you have access to various tools that can help you do this. For example, you can use the arrow keys on your keyboard to move to the next slide or the previous slide. You can also use the pen tool to highlight specific points on your slide or make annotations.

If you need to zoom in on a particular part of your slide, you can use the zoom tool to do so. Additionally, you can use the laser pointer tool to draw attention to specific areas of your slide. If you need to refer to your speaker notes, you can do so by clicking on the Notes button.

Another critical aspect of delivering a seamless presentation is managing the flow of your presentation. Presenter View offers several tools that can help you do this. For example, you can use the highlighter tool to highlight specific points on your slide or use the eraser tool to remove annotations.

If you need to pause your presentation, you can do so by clicking on the Pause button. You can also show the taskbar by clicking on the Show Taskbar button. If you want your presentation to run automatically, you can set it up to do so by clicking on the Automatic button.

If you need to print your presentation or create a self-running presentation, you can do so by clicking on the appropriate buttons. Finally, if you need to end your presentation, you can do so by clicking on the End Slide Show button.

In conclusion, delivering a seamless presentation requires careful planning and the use of effective tools. By using PowerPoint’s Presenter View and the tools it offers, you can navigate through your slides and manage the flow of your presentation with ease. Remember to use the appropriate keyboard shortcuts, drawing tools, and presentation tools to keep your audience engaged and focused on your message.

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How certain features behave in web-based PowerPoint

Using PowerPoint in a web browser lets you create and share create and share basic presentations. You can work simultaneously with others and present your slide show from anywhere. But web-based PowerPoint doesn't include all the features that desktop PowerPoint does. This article describes what you can and can't do in web-based PowerPoint.

There are two versions of web-based PowerPoint:

The majority of people, including anyone not using web-based Office in a business or school setting , have PowerPoint for the web . Read on for information about how its features behave.

Some of our business and school customers instead use PowerPoint Web App, which is included with SharePoint Server 2010 or SharePoint Server 2013. If you're using these Office Web Apps, switch to the PowerPoint Web App tab of this article (just below this introduction) to read about how its features behave.

File types and formats supported in PowerPoint for the web

** PowerPoint for the web displays presentations in the .ppt and .pps formats, but to edit the presentation in the browser, it saves a new copy of the presentation in .pptx format.

*** The presentation can be opened, but macros do not run.

Opening and saving

Viewing and printing, editing and formatting, inserting things, file formats supported in powerpoint web app.

PowerPoint Web App opens presentations in these formats:

PowerPoint Presentation (.pptx)

PowerPoint Template (.potx)

PowerPoint Show (.ppsx)

PowerPoint Macro-Enabled Presentation (.pptm), PowerPoint Macro-Enabled Template (.potm), or PowerPoint Macro-Enabled Show (.ppsm). The presentation can be opened, but macros do not run. These presentations cannot be edited in the browser.

PowerPoint 97-2003 Presentation (.ppt) or PowerPoint 97-2003 Show (.pps) PowerPoint Web App displays presentations in these formats, but to edit the presentation in the browser, PowerPoint Web App saves a new copy of the presentation in .pptx format. PowerPoint Web App can’t save presentations in the .ppt or pps formats.

PowerPoint 97-2003 Template (.pot), PowerPoint Web App displays presentations in this format, but they cannot be edited in the browser.

OpenDocument Presentation (.odp) This format is supported for presentations stored in a SharePoint library.

PowerPoint Web App can’t open presentations in other file formats. For example, these formats are not supported: Open Document Format (ODF), PowerPoint Add-in (.ppam), PowerPoint 97-2003 Add-in (.ppa), Rich Text Format (RTF), and Portable Document Format (PDF).

Features supported for viewing and printing

When you view a presentation in PowerPoint Web App, you can advance through the slides or play the slide show in the browser.

If you want PowerPoint features for printing (such as printing handouts) or you are using PowerPoint Web App in SharePoint, click Open in PowerPoint , and print in the PowerPoint desktop application.

When you are viewing a presentation, some features work differently in the browser than they do in the PowerPoint desktop application. To use features that are not available in PowerPoint Web App, click Open in PowerPoint .

Features that differ between the browser and the desktop

When you edit a presentation, some features work differently in the browser than they do in the PowerPoint desktop application. The following tables describe how PowerPoint Web App supports features that might apply to your presentations. To use features beyond what’s available in PowerPoint Web App, click Open in PowerPoint .

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