powerpoint hotkey presentation

Use keyboard shortcuts to create PowerPoint presentations

Many users find that using an external keyboard with keyboard shortcuts for PowerPoint helps them work more efficiently. For users with mobility or vision disabilities, keyboard shortcuts can be easier than using the touchscreen and are an essential alternative to using a mouse.

For a separate list of shortcuts to use while delivering your presentation, go to Use keyboard shortcuts to deliver PowerPoint presentations .

The shortcuts in this topic refer to the US keyboard layout. Keys for other layouts might not correspond exactly to the keys on a US keyboard.

A plus sign (+) in a shortcut means that you need to press multiple keys at the same time.

A comma sign (,) in a shortcut means that you need to press multiple keys in order.

This article describes the keyboard shortcuts you can use in PowerPoint for Windows when creating or editing presentations.

To quickly find a shortcut in this article, you can use the Search. Press Ctrl+F and then type your search words.

If an action that you use often does not have a shortcut key, you can add it to the Quick Access Toolbar to create one. For instructions, refer to  Use a keyboard to customize the Quick Access Toolbar .

Get the PowerPoint 2016 keyboard shortcuts in a Word document at this link: PowerPoint 2016 for Windows keyboard shortcuts .

In this topic

Frequently used shortcuts, work with presentations and slides, work with objects and text, copy objects and text, work in objects and text, select text, delete text, move around in text, find and replace text, format text, work with tables, move a slide.

Work with views and panes

Work with the Selection pane

Work with the task pane, ribbon keyboard shortcuts, open the ribbon tabs, work in the ribbon with the keyboard, other useful ribbon keyboard shortcuts, custom keyboard shortcuts.

The following table itemizes the most frequently used shortcuts in PowerPoint.

Top of Page

Tip:  To select multiple objects with the keyboard, use the Selection Pane . For more information refer to  Manage objects with the Selection Pane .

Before using these keyboard shortcuts, select the text you want to format.

Create a bulleted list using different styles

Do one of the following:

To create a list that uses filled round bullets, press the Asterisk sign (*).

To create a list that uses hyphens, press the Minus sign (-).

To create a list that uses arrow bullets, press the Right angle bracket (>).

To create a list that uses diamonds, press Left angle bracket (<) + Right angle bracket (>).

To create a list that uses arrows, press two minus signs (-) + Right angle bracket (>).

To create a list that uses double arrows, press the Equal sign ( = ) + Right angle bracket (>).

Press Spacebar.

Type the list item, and then press Enter.

The ribbon groups related options on tabs. For example, on the Home tab, the Paragraph group includes the Bullets option. Press the Alt key to display the ribbon shortcuts, called Key Tips, as letters in small images next to the tabs and options.

You can combine the Key Tips letters with the Alt key to make shortcuts called Access Keys for the ribbon options. For example, press Alt+H to open the Home tab, and Alt+Q to move to the Tell me or Search field. Press Alt again to see KeyTips for the options on the selected tab.

In Office 2010, most of the old Alt key menu shortcuts still work, too. However, you need to know the full shortcut. For example, press Alt, and then press one of the old menu keys E (Edit), V (View), I (Insert), and so on. A notification pops up saying you're using an access key from an earlier version of Microsoft 365. If you know the entire key sequence, go ahead and use it. If you don't know the sequence, press Esc and use Key Tips instead.

To go directly to a tab on the ribbon, press one of the following access keys. Additional tabs might appear depending on your selection in the presentation.

Note:  Add-ins and other programs might add new tabs to the ribbon and might provide access keys for those tabs.

To assign custom keyboard shortcuts to menu items, recorded macros, and Visual Basic for Applications (VBA) code in PowerPoint, you must use a third-party add-in, such as Shortcut Manager for PowerPoint, which is available from OfficeOne .

PowerPoint help & learning

Screen reader support for PowerPoint

Use keyboard shortcuts to deliver PowerPoint presentations

Basic tasks to create a presentation in PowerPoint with a screen reader

Use a screen reader to explore and navigate PowerPoint

Use keyboard shortcuts to navigate modern comments in PowerPoint

Use the keyboard to work with the ribbon

This article describes the keyboard shortcuts you can use in PowerPoint for macOS when creating or editing presentations.

The settings in some versions of the Mac operating system (OS) and some utility applications can conflict with keyboard shortcuts and Fn key operations in Microsoft 365 for Mac. For information about changing the key assignment of a keyboard shortcut, refer to the Mac Help for your version of the macOS, your utility application, or refer to Change a conflicting keyboard shortcut on Mac .

If you don't find a keyboard shortcut here that meets your needs, you can create a custom keyboard shortcut. For instructions, go to Create a custom keyboard shortcut for Office for Mac .

Many of the shortcuts that use the Ctrl key on a Windows keyboard also work with the Control key in PowerPoint on Mac. However, not all do.

To quickly find a shortcut in this article, you can use the Search. Press Command+F, and then type your search words.

Work with tables

Other useful shortcut keys.

The following table itemizes the most frequently used shortcuts in PowerPoint for Mac.

Format text

Type the list item, and then press Return.

Work with views and panes

Screen reader support for PowerPoint

This article describes the keyboard shortcuts in PowerPoint for iOS when creating or editing presentations.

If you're familiar with keyboard shortcuts on your macOS computer, the same key combinations work with PowerPoint for iOS using an external keyboard, too.

To quickly find a shortcut, you can use the Search. Press Command+F and then type your search words.

Frequently used shortcuts on iPad

Navigate in PowerPoint for iPad

Move the insertion point within placeholders and notes on iPad

Select content on ipad, edit and format presentations on iphone, navigate and select within a text box on iphone.

This table shows the most frequently used shortcuts for PowerPoint for iPad.

Navigate in PowerPoint for iPad

PowerPoint for iPad is a mobile application, so the keyboard shortcuts and navigation might be different from those in desktop versions of PowerPoint.

To move through the options, press Shift+Right arrow key until the focus is on the ribbon, and then press the Right or Left arrow key. To select an option, press ⌘+Option+Spacebar.

To move the focus to different areas in PowerPoint for iPad (from the ribbon to the thumbnail pane, for example), place the focus on a button, and then press Shift+Right arrow key to move forward or Shift+Left arrow key to move backward.

This article describes the keyboard shortcuts in PowerPoint for Android when creating or editing presentations.

Note:  To quickly find a shortcut, you can use the Search. Press Ctrl+F and then type your search words.

Edit and format the presentation

This article describes the keyboard shortcuts you can use in PowerPoint for the web on Windows when creating or editing presentations.

If you use Narrator with the Windows 10 Fall Creators Update, you have to turn off scan mode in order to edit documents, spreadsheets, or presentations with Microsoft 365 for the web. For more information, refer to Turn off virtual or browse mode in screen readers in Windows 10 Fall Creators Update .

To quickly find a shortcut, you can use the Search. Press Ctrl+F and then type your search words.

When you use PowerPoint for the web, we recommend that you use Microsoft Edge as your web browser. Because PowerPoint for the web runs in your web browser, the keyboard shortcuts are different from those in the desktop program. For example, you’ll use Ctrl+F6 instead of F6 for jumping in and out of the commands. Also, common shortcuts like F1 (Help) and Ctrl+O (Open) apply to the web browser – not PowerPoint for the web.

Work with objects and text

Work with comments

Navigate with only the keyboard, navigate the ribbon and panes.

The following table provides the shortcuts that you'll likely use often in PowerPoint for the web.

Tip:  To quickly create a new presentation in PowerPoint for the web, open your browser, type PowerPoint.new or ppt.new in the address bar, and then press Enter.

Except for the shortcut for adding a new comment, the keyboard shortcuts listed below work only when the Comments pane is open and in focus.

To move the focus to different parts and areas of PowerPoint for the web (from the ribbon to the thumbnail pane, for example) and in and out of the content of a slide, press Ctrl+F6 (forward) or press Ctrl+Shift+F6 (backward). To navigate options and controls in PowerPoint for the web, press the Tab key to move forward, press Shift+Tab to move backward, and press Enter to select.

Tip:  To quickly perform an action while in the Editing mode, press Alt+Q. The focus moves to the Search or  Tell Me search field. Then type the action or option you want. Press the Up arrow key or Down arrow key until you find the option, and then press Enter to select it.

The ribbon is the strip at the top of the PowerPoint for the web window. The ribbon is organized by tabs. Each tab displays a different set of tools and functions, made up of groups, and each group includes one or more options. To move the focus to the ribbon, press Alt+Period (.) or Alt+Windows logo key. You can also press Ctrl+F6 repeatedly until the ribbon has the focus.

Other shortcuts for using the ribbon include the following:

To move between tabs, use the Right and Left arrow keys.

To access the ribbon for the currently selected tab, press the Tab key once.

To move between options on the ribbon, use the Right and Left arrow keys.

Options are activated in different ways, depending on the type of the option:

If the selected option is a button or split button, press Spacebar or Enter to activate it.

If the selected option is a list (such as the Font list), to open the list, press Alt+Down arrow key. Then, to move between items, press the Up or Down arrow key. When the focus is on the item you want, press Enter to select it.

If the selected option is a gallery, press the Tab key to go to the More option for the gallery and then, to open the gallery, press Enter. Press the Tab key to move through the items, and then press Enter to select one.

Make your PowerPoint presentations accessible to people with disabilities

Technical support for customers with disabilities

Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.

If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk .

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How-To Geek

All the best microsoft powerpoint keyboard shortcuts.

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General program shortcuts, selecting and navigating text, objects, and slides, formatting and editing, helpful slideshow shortcuts.

Even if you’re familiar with Microsoft PowerPoint, you might be surprised by the number and variety of keyboard shortcuts you can use to speed up your work and generally make things more convenient.

Now, does anyone expect you to memorize all these keyboard combos? Of course not! Everyone’s needs are different, so some will be more useful to you than others. And even if you pick up a few new tricks, it’s worth it. We’ve also tried to keep the list clean and simple, so go ahead and print it that helps!

Also, even though our list of shortcuts here is pretty long, it’s by no means a complete list of every keyboard combo available in PowerPoint. We’ve tried to keep it to the more generally useful shortcuts. And, you’ll be happy to know that almost all of these shortcuts have been around for a long time, so they should be helpful no matter what version of PowerPoint you’re using.

Note: We present keyboard combos using the following convention. A plus means you should press those keys together. A comma means you should press keys in sequence. So, for example, "Ctrl+N" means to hold down the Ctrl key while pressing the N key and then release both keys. On the other hand, "Alt+N,P" means you should hold the Alt key down, press the N key, release the N key, press the P key, and then release all keys.

First, let's review some general keyboard shortcuts for opening, closing, and switching between presentations, as well as navigating the Ribbon.

• Ctrl+N: Create a new presentation
• Ctrl+O: Open an existing presentation
• Ctrl+S: Save a presentation
• F12 or Alt+F2: Open the Save As dialog box
• Ctrl+W or Ctrl+F4: Close a presentation
• Ctrl+Q: Save and close a presentation
• Ctrl+Z: Undo an action
• Ctrl+Y: Redo an action
• Ctrl+F2: Print Preview View
• F1: Open the Help pane
• Alt+Q: Go to the “Tell me what you want to do” box
• F7: Check spelling
• Alt or F10: Turn key tips on or off
• Ctrl+F1: Show or hide the ribbon
• Ctrl+F: Search in a presentation or use Find and Replace
• Alt+F: Open the File tab menu
• Alt+H: Go to the Home tab
• Alt+N: Open the Insert tab
• Alt+G: Open the Design tab
• Alt+K: Go to the Transitions tab
• Alt+A: Go to the Animations tab
• Alt+S: Go to the Slide Show tab
• Alt+R: Go to the Review tab
• Alt+W: Go to View tab
• Alt+X: Go to the Add-ins tab
• Alt+Y: Go to the Help tab
• Ctrl+Tab: Switch between open presentations

You can use keyboard shortcuts to navigate throughout your presentation easily. Try these shortcuts for quick and easy ways to select text within text boxes, objects on your slides, or slides in your presentation.

• Ctrl+A: Select all text in a text box, all objects on a slide, or all slides in a presentation (for the latter, click on a slide thumbnail first)
• Tab: Select or move to the next object on a slide
• Shift+Tab: Select or move to the previous object on a slide
• Home: Go to the first slide, or from within a text box, go to the beginning of the line
• End: Go to the last slide, or from within a text box, go to the end of the line
• PgDn: Go to the next slide
• PgUp: Go the previous slide
• Ctrl+Up/Down Arrow: Move a slide up or down in your presentation (click on a slide thumbnail first)
• Ctrl+Shift+Up/Down Arrow: Move a slide to the beginning or end of your presentation (click on a slide thumbnail first)

The following keyboard shortcuts will save you time so you can edit and format in a snap!

• Ctrl+X: Cut selected text, selected object(s), or selected slide(s)
• Ctrl+C or Ctrl+Insert: Copy selected text, selected object(s), or selected slide(s)
• Ctrl+V or Shift+Insert: Paste selected text, selected object(s), or selected slide(s)
• Ctrl+Alt+V: Open the Paste Special dialog box
• Delete: Remove selected text, selected object(s), or selected slide(s)
• Ctrl+B: Add or remove bold to selected text
• Ctrl+I: Add or remove italics to selected text
• Ctrl+U: Add or remove underline to selected text
• Ctrl+E: Center a paragraph
• Ctrl+J: Justify a paragraph
• Ctrl+L: Left align a paragraph
• Ctrl+R: Right align a paragraph
• Ctrl+T: Open the Font dialog box when text or object is selected
• Alt+W,Q: Open the Zoom dialog box to change the zoom for the slide
• Alt+N,P: Insert a picture
• Alt+H,S,H: Insert a shape
• Alt+H,L: Select a slide layout
• Ctrl+K: Insert a hyperlink
• Ctrl+M: Insert a new slide
• Ctrl+D: Duplicate the selected object or slide (for the latter, click on a slide thumbnail first)

When you're ready to start a presentation, the following keyboard combos should come in handy.

• F5: Start the presentation from the beginning
• Shift+F5: Start the presentation from the current slide (this one is great when you want to test out how the slide your currently working on will look in your presentation)
• Ctrl+P: Annotate with the Pen tool during a slideshow
• N or Page Down: Advance to the next slide during a slideshow
• P or Page Up:  Return to the previous slide during a slide show
• B: Change the screen to black during a slideshow; press B again to return to the slideshow
• Esc: End the slideshow

The more you use keyboard shortcuts, the easier they are to remember. And no one expects you to memorize all of them. Hopefully, you've found a few new ones you can use to make your life in Excel a little better.

Need more help with keyboard shortcuts? You can access Help anytime by pressing F1. This opens a Help pane and allows you to search for help on any topic. Search for "keyboard shortcuts" to learn more.

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20 powerpoint shortcuts every consultant must know.

Table of contents

Shift shortcuts.

• CTRL shortcuts 

ALT shortcuts

Bonus shortcuts.

It's no secret that most Management consultants spend a disproportionate amount of time building slides in PowerPoint - especially in their early careers.  Under tight deadlines, consultants at firms like Bain, McKinsey, and BCG are expected to find ways to produce polished and well-structured slides in minutes. Consequently, and rightly so, many consultants are obsessed with PowerPoint speed and efficiency.  We have asked a group of ex-colleagues from BCG, Bain and McKinsey which PowerPoint shortcuts they can’t live without. 20 shortcuts stood out from this survey, and these are the topics of this post. Individually, each shortcut might seem trivial, saving you only a few seconds. But use them repeatedly, and those seconds add up. Over time, this will save you hours, making your work noticeably more efficient.  

How to improve PowerPoint speed and efficiency? 

Based on our experience, there are four groups of tools that can drastically improve the quality and speed of your slide-making process:

• Templates : Have access to a high-end library of slide templates to copy-paste from (ideally containing both slide layouts, storylines, and real-life project examples).  
• Charting and layout add-ins : PowerPoint add-ins like Thinkcell (used by BCG and Oliver Wyman) and Ampler are widely used across consulting firms. They are pricey but very helpful, especially if your whole team uses them.  
• Quick Access Toolbar: Customize your toolbar with PowerPoint commands that you use often but are also a bit tricky to access with the mouse.  
• PowerPoint shortcuts : Mouse and keyboard shortcuts to speed up various tasks when working in PowerPoint.

This post will focus on the last point: PowerPoint Shortcuts. We’ve categorized our top shortcuts based on the modifier keys— SHIFT , CTRL , and ALT —to make them easier to learn and apply. 

'SHIFT' key shortcuts in PowerPoint are essential for precisely manipulating shapes and objects. These shortcuts will transform your slides from a messy jumble into a tight and visually appealing presentation.  

Constrained Movement

SHIFT + Click and Drag an Object: Holding 'SHIFT' while moving an object constrains its movement horizontally or vertically, maintaining alignment with its original position.

Maintain Shape Proportions

SHIFT + Draw a Shape : When drawing a shape while holding 'SHIFT', the shape maintains a 1:1 aspect ratio. This means you'll create perfect squares instead of rectangles and perfect circles instead of ovals. Similarly, resizing a shape while holding 'SHIFT' preserves its original proportions.

Draw Straight Lines

SHIFT + Draw a Line : Holding 'SHIFT' while drawing a line restricts it to specific angles, such as 0°, 45°, or 90°, ensuring your lines are perfectly horizontal, vertical, or diagonal.

Snap Rotate in Increments

SHIFT + Rotate an Object : Rotating an object while holding 'SHIFT' snaps the rotation to 15-degree increments. This helps you achieve precise angles and ensures consistency across your slides.

CTRL shortcuts 

One often overlooked advantage of CTRL shortcuts is that most of them can be executed using just your left hand, allowing your right hand to stay on the mouse. This minimizes unnecessary movements between the keyboard and mouse, streamlining your workflow. Plus, since most people are already familiar with basic copy-paste commands like CTRL+C and CTRL+V , the CTRL muscle memory is already built-in, making these shortcuts easier to adopt.

All the shortcuts listed below work on Mac, too, if you simply press Command instead of CTRL.

Quick Duplicate and Move

CTRL + Click and Drag a Shape : Use this shortcut to duplicate a selected shape and drag it anywhere on the slide. It's a game-changer because it lets you copy, paste, and position a shape all in one motion.

Duplicate with Alignment

CTRL + SHIFT + Click and Drag a Shape : Adding 'SHIFT' to the previous shortcut allows you to duplicate a shape and move it along the same horizontal or vertical axis as the original, maintaining alignment.

Copy formatting

CTRL + SHIFT + C and CTRL + SHIFT + V : These shortcuts let you copy and paste the formatting of a shape or text. This is incredibly useful when adding new elements to your slide and you want them to match existing formatting. It's much faster than using the Format Painter tool from the Home tab. Plus, it's an easy shortcut to learn since you're probably already used to 'CTRL + C' and 'CTRL + V'; just add 'SHIFT'!

Select All Text in Object

CTRL + A : Use this to select all text within an object when you want to apply formatting changes or replace the text entirely. While it's less common to use 'CTRL + A' to select all objects on a slide, it can be handy when you need to adjust the formatting or position of every element.

Repeat Last Action

CTRL + Y : This shortcut repeats the last action you performed. It's especially useful for repeating time-consuming tasks like adjusting bullet indents and spacing in multiple text boxes.

Paste Text Without Formatting

CTRL + SHIFT + V : Use this combination to paste text without its original formatting. This is helpful when copying text from a website or another presentation and you don't want the formatting to affect your slide's design.

Group Objects

CTRL + G : Group selected objects so you can move or duplicate them as a single unit while preserving their relative positions. For example, if you have two shapes that you want to align to the center of the slide but keep their spacing consistent, group them first and then align them. To ungroup the shapes, use CTRL + SHIFT + G .

Paragraph Alignment 

PowerPoint provides handy shortcuts to quickly align your paragraphs without interrupting your workflow.

Align Left (Ctrl + L) Center Align (Ctrl + E) Align Right (Ctrl + R)

Font Size Adjustment

Quickly increase the font size of your text by hitting Ctrl + Shift + > and decrease your font size by hitting Ctrl + Shift + < This isn't the only shortcut to changing your font size, but it's the most intuitive.

Nudge objects

The "nudge" feature in Microsoft PowerPoint allows you to move selected objects—such as shapes, images, or text boxes—slightly in any direction using keyboard shortcuts. This is especially useful for precise placement when fine-tuning the layout of your slides. Holding down the Ctrl key will move the object in smaller increments, and holding down the Shift key while pressing the arrow keys moves the object in larger increments.

A common trick is to use ALT shortcuts exclusively to access the tools in your Quick Access Toolbar. ALT + (any number) activates the tool in that number's position on your toolbar. Most people only use the shortcuts for the first 3-5 positions for two reasons: 1) There is a limit to how many you can effectively remember, and 2) the first five number keys can be reached with one (left) hand.

Align objects

It is up to you to decide what tools to place in your Quick Access Toolbar, but it makes sense to include commands that you use often but are also a bit tricky to access with the mouse. Many consultants like placing the Align Objects tool in the first position of the Quick Access Toolbar. If you do this, you can type ALT + 1, then L to align left, ALT + 1, then R to align right, ALT + 1, then T to align top, etc.

Bring to front and Bring to back are also often used and nice to have as ALT + shortcut.

Lastly, here are two quick bonus shortcuts. They will not help you be more efficient, but they will make you look like a PowerPoint wizard when presenting.  

Go to specific slide

Type Slide Number + Enter (during presentation): Jump to a specific slide number during a presentation by typing the slide number and pressing Enter. This is useful for quickly navigating large presentations. Pro tip: Memorize key slide numbers for smooth transitions during Q&A sessions.  

Black / White Screen

Make the screen go black ( B ) or white ( W ) during a presentation to draw attention away from the screen. Press any key to return to the presentation. Use this to focus the audience's attention on you instead of the slide.  

Final thoughts

If you find yourself spending hours building presentations every week, learning even just a few of these shortcuts can save you a lot of time.

The hard part will be forcing yourself to use shortcuts so they can become reflexes. It'll slow you down at the beginning, but the time saved in the long run will far outweigh the initial annoyance.  

If you enjoyed this post, you should check out our growing library of slide templates created by former Mckinsey, BCG, and Bain management consultants.

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Top PowerPoint Keyboard Shortcuts to Present Like a Pro!

From business consultants to sales reps and entrepreneurs, anyone who works with presentations can benefit from knowing some PowerPoint keyboard shortcuts. Today, I’ll show you 20+ handy commands to help you shine before and during your presentations.

But First, What Are PowerPoint Shortcuts?

PowerPoint shortcuts are keys or keyboard combinations that quickly allow you to perform an action in the program . Otherwise, you’d have to use your mouse or navigate through multiple menus and toolbars until finding the right command. In other words, PowerPoint keyboard shortcuts help you reduce steps and optimize your experience when working in a presentation.

Now, let’s see which are the top shortcut keys you should know:

Useful PowerPoint Keyboard Shortcuts for Last-minute Changes

Even the most experienced speakers find themselves making last-minute changes in their slides' appearance or presentation structure. It’s just part of the presenter’s life. But there’s no reason to panic, the following keyboard shortcuts will give you a hand in those moments.

PowerPoint Shortcuts for a Quick Formatting

1) use “alt+w+m” to enter slide master view.

For last-minute changes in the layout of your presentation, your slide master is the place to go.

Let’s say you want to replace the logo in your footer, change the color palette, or replace the font of your headlines. When you have only a few minutes available before presenting, this seems like an impossible task but here’s the secret: Anything that you put in your slide master will apply to all your slides so that you don’t need to go fixing them one by one.

If you’re not familiar with this type of slides, we’ve got a complete guide for you on how to create and use your master slides in PowerPoint .

2) Use “Shift” to keep objects in proportion

Have you ever resized a circle in PowerPoint and it ended up looking like an oval? When you resize by sight it’s hard to obtain perfect symmetry but the “Shift” key can help with that.

Simply press and hold “Shift” while resizing your elements. This comes in handy to make your objects bigger or smaller without losing their proportions. It works for shapes, images, and any other object in your slides.

3) Align your text

Alignment is essential to provide a clean and professional aspect to your documents. However, as formatting is one of the last steps in the making of a presentation, people tend to forget it. If this happens to you often, these are the PowerPoint shortcuts you need for a quick text alignment before starting your slide show:

• Use “Ctrl + J” to justify your text
• Press “Ctrl+E” to center the text
• Use “Ctrl+L” for left alignment
• Press “Ctrl+R” to right-align your text.

4) Use F7 to check your spelling

Most people don’t know this but you can actually check your presentation’s spelling in PowerPoint. It’s pretty simple: Once you enter the last words in your slides, press F7 . A new section will appear at the right of your screen showing misspelled words and giving you some options you can replace them with.

In some cases, you might need to try with “Fn + F7” to activate the check spelling shortcut.

5) Fix Up your Slides

Not exactly a PowerPoint keyboard shortcut but definitely a hack that will save you time and effort in the making of your slides.

If you work with presentations constantly, you’ll be happy to learn that you don’t need to design them yourself. You can have your deck quickly polished (or completely redesigned!) by professional PowerPoint designers . Check out some examples from the 24Slides team:

Want to get results like these? Learn more about the 24Slides’ presentation design services .

PowerPoint Keys To Edit Your Presentation Structure

1) use “ctrl + m” to insert a new slide.

Sometimes new information appears right before the big moment and you need to quickly update your presentation. Whenever you find yourself in this situation, select a slide and press “Ctrl+M'' to insert a new one. You’ll have a fresh title slide to keep adding content.

2) Use “Ctrl + D” to duplicate

But if you want to have similar slides, use “Ctrl + D” to duplicate them. This way, instead of working from a blank slide, you’ll be able to use one as your base and replace as much information as you want. This PowerPoint shortcut works for slides and objects alike.

3) Move slides

Arrange your presentation structure by using “Ctrl + Up arrow” to move a slide up or “Ctrl + Down arrow” to move it down.

I find this PowerPoint shortcut very useful especially when working with long presentations. Here’s why: Dragging slides one by one makes the thumbnails pass quickly and if you have 30+ slides, you’ll need more than a few seconds to land your slide in the spot that you want. Save yourself some time with this simple trick.

PowerPoint Shortcut Keys to Use During a Presentation

There are other PowerPoint keyboard shortcuts that only work in the slide show mode. We’ll go from my favorite basic commands to some advanced keyboard shortcuts to help you manage your presentation like a pro.

Basic PowerPoint Commands

1) use f5 to start a slideshow.

Done editing and ready to present? Press F5 to start your Slideshow from the first slide.

2) Use “Shift + F5” to start from the current slide

If you want to start from a specific slide, press “Shift+F5” . Let’s say you made a pause in your presentation to review some slides and want to pick up where you left off. Just select the last slide you were at and use this shortcut. It will save you tons of time because you won’t have to go through all your slides again.

3) Zoom in and Zoom out

Whenever you want to show an area of your slide in detail, press “+” to zoom in. You’ll be able to get a closer view of any element in your slide just by dragging the pointer. And when you’re finished zoom out with “-”

Advanced PowerPoint Shortcuts to Wow your Audience

1) annotate in your slides.

Did you know that you can mark up your slides during a live presentation? Yes, PowerPoint has some secret tools that help you grab and hold your audience’s attention while on a slideshow. And here are the shortcuts you need to activate them:

• Use “Ctrl + P” for a Pen Tool

You’ll be able to draw free lines and scribble across your slide. The PowerPoint pen tool comes in handy when you want to explain a process or show how to get from one point to another.

• Use “Ctrl + i” for a Highlighter

The PowerPoint highlighter pen uses a yellow color to help you annotate and draw attention to your slide’s key points.

• Use “Ctrl + L” for a Laser

A laser pointer is always useful to highlight specific aspects of your presentation. But don’t worry if you didn’t bring yours, PowerPoint lets you turn your cursor into a cool laser pointer.

• Extra: The PowerPoint Eraser tool

Now that you know how to annotate in your presentation, it’s fair that I share with you how to erase the marks you made in your slides. Use “Ctrl + E” to activate the Eraser tool. And if you want all the marks to vanish at once, just press the E key .

2) Show a black or white screen

Sometimes you’re elaborating on a concept and want people to focus all their attention on you and not your slides. In those moments, use the key “B” to change the screen to black during a slideshow or “W” to turn it white. You can go back to your slides by pressing the same key again.

3) Use “G” to display all the slides

You’ll open a nice visualization of all your slides so you can easily go back and forth through your presentation in a matter of seconds. Try it and check your audience’s reaction!

How to See Your Keyboard Shortcuts in PowerPoint?

I know. There are so many PowerPoint shortcuts that it’s impossible to remember them all. But that shouldn’t be a problem for presenters like you because PowerPoint offers some help.

A) In Presentation Mode

Whenever you need to check how to use keyboard shortcuts during your presentation, press F1 . A slide show help dialog box will display a list of your PowerPoint shortcuts available.

B) In Normal View

There are other types of shortcuts in PowerPoint called Key Tips or Access Keys which allow you to navigate through the ribbons and main menu. To activate them, press Alt or F10 .

C) Help Box

If you want to get the full list of PowerPoint shortcuts and further information about them, use the Help box. Just press F1 and search for “shortcuts”.

Note that this option only works when you’re connected to a WiFi network.

INFOGRAPHIC: Top PowerPoint Keyboard Shortcuts Every Presenter Should Know

The 24Slides team created this incredible infographic that summarizes all the PowerPoint keyboard shortcuts we’ve seen.

Save it, share it, and don’t forget to practice before your live presentation!

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Home Blog PowerPoint Tutorials Essential Shortcuts for PowerPoint Presentations

Essential Shortcuts for PowerPoint Presentations

PowerPoint is an indispensable tool for business professionals, aiding in creating impactful presentations that can make or break a deal. However, creating and delivering presentations can be time-consuming. To help you speed up your presentation slide design and delivery performance, here are 30 essential PowerPoint shortcuts every user should master.

Table of Contents

Reasons to Learn PowerPoint Shortcuts

Frequently used shortcuts, apply character formatting, ribbon navigation, select and edit text and objects, control slides during a presentation.

Time Efficiency and Productivity: Mastering PowerPoint keyboard shortcuts can significantly reduce the time spent creating and editing presentations, allowing users to focus on content and delivery.

Enhanced Focus: By eliminating the need to search for functions in menus, presenters can maintain their focus on the task at hand, leading to better quality work.

Professionalism: Quick and seamless operation during a presentation can make a user appear more professional and in control.

Ease of Use: Once mastered, keyboard shortcuts become second nature, making the software easier and more enjoyable.

Accessibility: For users with disabilities, PowerPoint keyboard shortcuts can provide an easier and more accessible way to use software.

This selection of shortcuts represents the most commonly used tools by PowerPoint users. Applying these shortcuts to our workflow will significantly speed up our performance.

• Insert a new slide: CTRL + M / CMD + M
• Duplicate a selected object or slide: CTRL + D / CMD + D
• Change the zoom for the slide: ALT + W + Q / OPTION + W + Q
• Cut selected object, text, or slide: CTRL + X / CMD + X
• Copy selected object, text, or slide: CTRL + C / CMD + C
• Paste selected object, text, or slide: CTRL + V / CMD + V
• Undo the last action: CTRL + Z / CMD + Z
• Start Slide Show: ALT + S + B / OPTION + S + B
• End Slide Show: Esc / Esc
• Insert a Picture: ALT + N + P / OPTION + N + P

This set of shortcuts will help us to edit our copy text in PowerPoint slides.

• Open the Font dialogue box: CTRL + T / CMD + T
• Apply bold formatting: CTRL + B / CMD + B
• Apply an underline: CTRL + U / CMD + U
• Apply italic formatting: CTRL + I / CMD + I
• Apply subscript formatting: CTRL + = / CMD + =
• Apply superscript formatting: CTRL + SHIFT + ‘+’ / CMD + SHIFT + ‘+’
• Insert a hyperlink: CTRL + K / CMD + K

Instead of manually switching between tabs in the Ribbon, we can do it via PowerPoint shortcuts.

• Open the File page: ALT + F / OPTION + F
• Open the Home tab: ALT + H / OPTION + H
• Open the Insert tab: ALT + N / OPTION + N
• Open the Design tab: ALT + G / OPTION + G
• Open the Transitions tab: ALT + T / OPTION + T
• Open the Animations tab: ALT + A / OPTION + A
• Open the Slide Show tab: ALT + S / OPTION + S
• Open the Review tab: ALT + R / OPTION + R
• Open the View tab: ALT + W / OPTION + W

Most of these shortcuts are handled with the arrow keys of your keyboard in combination with CTRL/CMD and SHIFT/OPTION. We will list a few other shortcuts, but you can find the full list in the infographic shown at the end of this guide.

• Send object back one position: CTRL + [ / CMD + [
• Send object forward one position: CTRL + ] / CMD + ]
• Select another object (when one is selected): TAB or SHIFT + TAB / OPTION + TAB
• Send an object to the back: CTRL + SHIFT + [ / CMD + OPTION + [
• Bring an object to the front: CTRL + SHIFT + ] / CMD + OPTION + ]

Ideally, these shortcuts are handled by the person in charge of the slides during the presentation rather than the speaker. Still, since both roles sometimes are done by the same presenter, it’s best to familiarize ourselves with these shortcuts.

• Stop or restart an automatic presentation: S
• End a presentation: ESC
• Erase on-screen annotations: E
• Display a blank slide or return to the presentation: W
• Hide the pointer and navigation button immediately: CTRL + H

Mastering PowerPoint keyboard shortcuts is not just about saving time; it’s about transforming your work process to be more efficient, professional, and focused. The benefits are clear, from increased productivity and ease of use to enhanced professionalism during presentations.

We invite you to take the time to learn and practice these shortcuts. Incorporate them into your daily work routine and watch as they become second nature, significantly improving your presentation design and delivery. Remember, the small investment of time and effort you put into mastering these shortcuts will pay off in the long run, giving you a valuable skill that will serve you well throughout your professional journey. So, start today and unlock the full potential of your presentations with the power of keyboard shortcuts!

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The 48 best PowerPoint keyboard shortcuts for making great presentations quickly and easily

• There are many PowerPoint keyboard shortcuts that you can use to work faster and more efficiently on the platform.
• You can use a long list of keyboard shortcuts for common tasks, along with PowerPoint's Access Key shortcuts.
• Visit Business Insider's Tech Reference library for more stories .

Microsoft PowerPoint is a complex program with a vast number of features, so it's worth your time to learn all its secrets. Some of these secrets include keyboard shortcuts, which can seriously speed up your workflow.

Not only can keyboard shortcuts save you a lot of time, but knowing important shortcuts when delivering a presentation can help everything run more smoothly. 

Here's a guide to the most useful keyboard shortcuts in the Windows 10 version of Microsoft PowerPoint .

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Windows 10 (from $139.99 at best buy), acer chromebook 15 (from $179.99 at walmart), microsoft office (from $149.99 at best buy), how to use powerpoint's access key shortcuts.

The ribbon at the top of PowerPoint gives you access to virtually all the program's countless features, and you don't need to use your mouse to use it – every ribbon command has its own keyboard shortcut. 

To use the ribbon entirely using your keyboard, do this:

1. Press and release Alt. You should see an overlay called Access Keys appear. 

2. Press the Access Key indicated to switch to the Ribbon tab you want to use.  

3. Press the Access Key for the command you want to use. Some Access Keys are more than one key press – just press the keys in sequence. If there is yet another layer of choices, continue to press the appropriate keys. For example, if you wanted to rehearse the timing of a presentation, you would press Alt and release it, then press S, and then press T. 

Every PowerPoint keyboard shortcut you need to know

You can use the ribbon shortcuts to perform virtually any task in PowerPoint, but you might often find the more traditional keyboard shortcuts more convenient to use. 

Here are the most important keyboard shortcuts in PowerPoint.

Delivering a presentation

Start a presentation from the beginning: Press F5 to start playing a presentation from the first slide. 

Start a presentation from the current slide: Press Shift + F5 to start playing a presentation from whatever slide is currently on screen.

Start a presentation in Presenter View: Press Alt + F5 to start a presentation in Presenter View, which lets you see your notes on the main computer screen while the audience sees only the slides on a separate screen. 

Go to the next slide or start the next animation: To advance to the next slide, you have several options. You can press any of these keys: N, Enter, Spacebar, Right Arrow, or Down Arrow.

Go back to the previous slide or animation: To go back to the previous slide, you also have several options. You can press any of these keys: P, Page Up, Left Arrow, or Up Arrow.

Go to the first slide: Press Home to restart the presentation at the first slide.

Go to the last slide: Press End to go directly to the final slide. 

Stop or start an automatic presentation: Press S to toggle an automatic, timed presentation between start and stop. 

Go to a specific slide: To go to a specific slide within the presentation, enter the slide number followed by Enter, such as 15 + Enter to go to slide number 15. 

Open the All Slides dialog box: To see a list of all the slides in your presentation, press Ctrl + S.

End a presentation: Press Esc to exit a presentation. 

Toggle between presentation and a blank screen: To temporarily display a blank screen in the middle of a presentation, press B to see a black screen or W to see a white screen. 

Start the laser pointer: Press Ctrl + L to change the pointer into a virtual laser dot. 

Draw on the presentation with a pen: Press Ctrl + P to change the pointer into a pen that you can use to annotate the screen. 

Hide the pointer and navigation controls: Press Ctrl + H to hide the pointer (or laser dot or pen) and the navigation controls. 

Erase annotations: Press E to erase any annotations you've made with the pen.

Creating a presentation

Open a presentation: Press Ctrl + O to open an existing PowerPoint presentation. 

Create a new presentation: Press Ctrl + N to create a new presentation. 

Add a new slide: Press Ctrl + M to add a new slide to a presentation in progress. 

Save the presentation: Press Ctrl + S to immediately save a presentation with its current file name. 

Save a presentation with a new filename: Press F12 to open the Save As dialog box and save your presentation. 

Close a presentation: Press Ctrl + W to close the current presentation. If it hasn't been saved, PowerPoint will give you the opportunity to save it first. 

Editing slides

Copy a slide, text, or other object: Press Ctrl + C to copy the selected item, which can be text, a graphic, or even an entire slide. 

Cut a slide, text, or other object: Press Ctrl + X to cut the selected item, which can be text, a graphic, or even an entire slide. 

Paste a slide, text, or other object: Press Ctrl + V to paste the content of the clipboard at the cursor location. 

Delete a selected slide, text, or other object: Select the item you want to remove and then press Delete.

Insert a hyperlink: Select text or object in a slide and then press Ctrl + K to open the Insert Hyperlink dialog box to turn it into a link. If you press Ctrl + K without selecting anything first, then you will need to specify the link text as well. 

Go to the next or previous slide: Press Page Down to advance to the next slide; press Page Up to go back to the previous slide. 

Change the order of a slide: Press Ctrl + Up Arrow to move the selected slide one position earlier in the presentation; press Ctrl + Down Arrow to move it one later in the presentation. 

Move a slide to the start of the presentation: Press Ctrl + Shift + Up Arrow to move the selected slide to the start of the presentation. 

Move a slide to the end of the presentation: Press Ctrl + Shift + Down Arrow to move the selected slide to the end of the presentation.

Editing text

Bold: Press Ctrl + B to bold the selected text.

Italics: Press Ctrl + I to italics the selected text.

Underline: Press Ctrl + U to underline the selected text.

Make the font bigger: Press Ctrl + Shift + Right Arrow to increase the size of the selected text a little at a time. 

Make the font smaller: Press Ctrl  + Shift + Left Arrow to decrease the size of the selected text a little at a time.

Center text: Press Ctrl + E to center the selected paragraph.

Left align text: Press Ctrl + L to left-align the selected paragraph.

Right align text: Press Ctrl + R to right-align the selected paragraph.

Justify text: Press Ctrl + J to justify the selected paragraph. This causes the text to auto-fit to the left and right margins of the slide. 

Superscript: Press Ctrl and the Plus sign to turn the selected text into superscript.

Subscript: Press Ctrl + = to turn the selected text into subscript. 

Check spelling: Press F7 to run PowerPoint's built-in spell checker.

General tasks

Search within a presentation: Press Ctrl + F to open the Find dialog box, where you can search for specific text within the presentation. You can also search and replace text using this dialog box. 

Undo: Press Ctrl + Z to undo your last action. 

Redo: Press Ctrl + Y to redo the last action, if possible. If it's not possible for PowerPoint to redo the action, nothing will happen. 

Help: Press F1 to open the Help and Support pane. 

Cancel: Press Esc to abort any task you don't want to complete. In some cases, you may also need to click "Cancel."

Related coverage from  Tech Reference :

How to do a voiceover on a powerpoint presentation and add pre-recorded audio to your slides, how to add a border to slides in powerpoint, and give your slideshow a sleek design, how to change and format the background of your powerpoint slides to custom designs, how to change your language settings in microsoft powerpoint in 3 different ways, how to copy or duplicate a powerpoint slide and put it anywhere in your slideshow.

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PowerPoint Presentation Shortcut Keys

Do you have a list of the best Microsoft PowerPoint Shortcut keys? I didn’t think so, most people that use PowerPoint only use a few of it’s functions and many people don’t know about the fantastic time saving range of shortcut keys that are built into all Microsoft Office tools. These shortcuts are particularly useful with PowerPoint In this guide, I will list the best PowerPoint shortcut keys to help you work more efficiently, whether you’re a novice or an experienced user. There are literally 1’000s but these are my favorites and the ones I find the most useful.

PowerPoint Shortcut Keys for Creating Presentations

There are a range of general shortcuts that can be used across most Microsoft Office tools

• Ctrl + N: Create a new presentation.
• Ctrl + O: Open an existing presentation – this will open a screen with a list of all your recent presentations
• Ctrl + S: Save the current presentation.
• Ctrl + P: Print the current presentation.
• Ctrl + Z: Undo the last action – This is my favourite
• Ctrl + Y: Redo the last action.
• Ctrl + F: Find text within your presentation.
• Ctrl + H: Replace text in your presentation

Shortcut keys for editing text

• Ctrl + X: Cut selected text.
• Ctrl + C: Copy selected text.
• Ctrl + V: Paste copied/cut text.
• Ctrl + B: Bold text.
• Ctrl + I: Italicize text.
• Ctrl + U: Underline text.
• Ctrl + E: Center align text.
• Ctrl + L: Left align text.
• F7: Start spell check
• Ctrl + R: Right align text.

Shortcut keys for formatting text

• Ctrl + Shift + >: Increase font size.
• Ctrl + Shift + <: Decrease font size.
• Ctrl + ]: Increase font size by 1 point.
• Ctrl + [: Decrease font size by 1 point.
• Shift + F3: Toggle between Upper case, Lower case or Sentence case
• Ctrl + Shift + K: Insert a hyperlink.
• Ctrl + M: Insert a new slide.
• Alt + Shift + Arrow Up/Arrow Down: Move selected text or object up/down in the order.

Shortcut Keys For Working With Objects 

Selecting objects on your slides

• Tab: Cycle through objects on a slide.
• Shift + Tab: Cycle backward through objects.
• Ctrl + A: Select all objects on a slide.

Working with Objects on your slides

• Ctrl + D: Duplicate selected object(s).
• Ctrl + T: Open the Format Text dialog box.
• Ctrl + G: Group selected objects.
• Ctrl + Shift + G: Ungroup selected objects.
• Ctrl + ]: Bring selected object forward.
• Ctrl + [: Send selected object backward.

Shortcut Keys for Slide Design

Formatting your Master slide

• Shift + Slide Sorter View button: Access Slide Master view.
• Ctrl + Shift + C: Copy formatting from one object to another.
• Ctrl + Shift + V: Paste formatting to another object.

Changing your design

• Alt + Shift + Left Arrow/Right Arrow: Navigate between design elements.
• Alt + A: Open the Animations tab
• Alt + G: Open the Design tab
• Alt + H: Open the Home tab
• Alt + K: Open the Transitions tab
• Alt + N: Open the Insert tab
• Alt + R: Open the Review tab
• Alt + S: Open the Slide Show tab
• Alt + W: Open the View tab
• Alt + Shift + T: Open the Header & Footer screen

Shortcut Keys for Presenting

These shortcuts are great for using when you are presenting 

• F5: Start the slideshow from the beginning.
• Shift + F5: Start the slideshow from the current slide.
• Space bar or Enter: Advance to the next slide.
• Backspace or P: Go back to the previous slide.
• B: Turn the screen black (press any key to return to the slide).
• W: Turn the screen white (press any key to return to the slide).
• Ctrl + L: Turn your mouse into a laser pointer – only works in presentation mode. Pressing it again turns the laser pointer off

As mentioned there are 1’000s of different shortcuts and some of them only work on older or newer versions of PowerPoint so don’t get frustrated if one doesn’t work on your PC, you can even create your own shortcuts by using the Alt function and following the letters that appear. For example if you press “Alt” the letters will all appear over the functions, if you type the relevant number or letter it will open that function and will then display letters over each function there. you can keep doing this to select what you need simply using your keyboard. So pressing “Alt”, “H” & “U” would open the bullet point function. If at anytime you want to escape simply press “Alt” again

If you don’t create or use PowerPoint very often I find the biggest issue is remembering the shortcuts, I used to use a printed page that went everywhere with me in my laptop bag but then I discovered these fantastic desk mats that have loads of my favourite shortcuts for PowerPoint, Word, Excel and general Windows too. I find these are a great tool for referring to whenever I need to remember a shortcut. 

Mastering these PowerPoint keyboard shortcuts will significantly enhance your productivity and efficiency when creating presentations. Whether you’re a student, business professional, educator or just creating a presentation at home these shortcuts will help you navigate PowerPoint with ease.They are not difficult and just require a little practice, the desk mats are a fantastic way to have them in front of you at all times and the ALT method is a really easy way to navigate quickly through almost any function. So, start practicing today, and take your PowerPoint skills to the next level.

I really enjoy learning new tips and tricks so if you have any you would like to share please let me know in the comments below what your favourite PowerPoint tips are

4 thoughts on “PowerPoint Presentation Shortcut Keys”

Currently, I am in college studying to be a paralegal. I always have to make a lot of PowerPoint Presentations. I was looking for ways to make this easier. Your blog post really helped with that! I am definitely going to use the PWP Shortcut Keys for creating presentations, I am so happy I can now save time while working on school projects! 

    Really glad that the post helped, I was always looking for PowerPoint shortcuts as I knew they existed but could never find them when I needed them.I initially just pulled them together for my own work but was convinced there must be other people in the same boat so just figured I should share it too. Thanks for the feedback and feel free to let me know if you find any that I haven’t included

Hi,that’s crazy there is 1000s of shortcut keys. I would have thought 20 or 30. Max 50.

it just shows how customizable these presentations can be. 

but it makes sense because technology is getting so good so fast. Maybe when there is quantum computers there will be millions of shortcuts. Just imagine trying to memorize those for your upcoming speech. 

But you did a great job of listing these so I can just bookmark this.

Thanks for your feedback, I put my list together initially as I could never find them when I needed them but I have to admit that I never thought to just bookmark it. That is why I ended up buying the desk mat with the shortcuts shown as I find it really useful. It is perfect for people like me with a bad memory 🙂

Thanks again Jake

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The 15 Best PowerPoint Keyboard Shortcuts of All Time

PresentationPanda.com is now proudly owned by INK PPT. We aim to enrich and expand upon the valuable content previously provided by PresentationPanda.com. This blog will deliver even deeper insights, comprehensive guides, and innovative strategies to elevate your presentations to new heights.

TL;DR: Mastering essential PowerPoint keyboard shortcuts can make you a more efficient and effective presentation designer. This blog lists 15 of the best shortcuts to help you save time and improve your slide design skills.

To truly master PowerPoint and become a presentation hero, knowing your essential keyboard shortcuts is crucial. We've compiled a list of 15 top PowerPoint shortcuts that are indispensable for efficient slide design. These shortcuts will help you gain better control over your slides, saving you time and enhancing your productivity. Let's dive into each shortcut and explore how they can transform your PowerPoint experience!

1. Zoom In or Out of Your Current Slide by Using Ctrl + Mouse Wheel Spin

Zooming in and out of your canvas is critical if you want to design your slides properly. By zooming in and out of your slide, you will be able to get a close-up view of your file or zoom out to see more of the slide at a reduced size.

Two Ways to Zoom:

• The slow way : Clicking on the magnification dial on the lower right-hand corner of PowerPoint. This method involves a lot of mouse clicking.
• The FAST way : Click on the object you want to zoom in on and then use the shortcut Ctrl + spinning your mouse wheel. Spinning your mouse wheel forward will zoom in on your current slide, while spinning it down will pull your view back.

Zooming in and out is essential for effective slide design. Quickly adjust your view to get a close-up or a broader perspective of your slides by spinning your mouse wheel while holding Ctrl.

Once you see the importance of zooming in and out of your slides, you will be on the path to slide creation greatness!

2. Reorder a Bulleted or Numbered List (Without Having to Cut and Paste) by Using Alt + Shift + Up and Alt + Shift + Down

While we don’t really advocate using bullet lists here at INK PPT, we do realise that people still use them from time to time. If you are going to include some type of list (a bullet list, numbered list, etc.), then you should know that there is a quick way to reorder your list if needed.

To reorder your list, simply place your text cursor next to the list item you want to move up or down and then hit Alt + Shift + Up (to move the item towards the top of the list) or Alt + Shift + Down (to move the item to the bottom of the list).

3. Toggle Through Objects/Layers Using the Tab Key

When dealing with more complex graphics and animations on your slide, you need to be able to select certain objects quickly. Selecting a particular object on your slide can sometimes be difficult when your graphics have multiple layers (objects overlapping one another).

To select the particular object/layer that you want, all you have to do is keep hitting the Tab key until your object/layer is selected.

4. Undo Your Last Edit Using Ctrl + Z

When creating your PowerPoint slides , you will be making edits CONSTANTLY. There are often times you will need to undo your last action/edit. You can do this by hitting the undo button in the PowerPoint Ribbon or by using the keyboard shortcut Ctrl + Z. If you want to redo your last action, use the keyboard Ctrl + Y.

Bonus Tip : By default, PowerPoint limits the number of times you can undo an action to 20 times. You can increase this number up to 150 times by going to “File,” selecting “Options,” selecting the “Advanced” tab, and then increasing the number (up to 150).

5. Select All Objects Using Ctrl + A

There are times you need to be able to grab all the objects on your slide at once. To do this, all you have to do is press Ctrl + A. This will select all objects on the slide.

Bonus Tip : After you have selected all your objects, you may decide that you want to deselect one or more of them. After you have selected all your objects (Ctrl + A), you can press Ctrl and then select the object(s) you want to deselect.

6. Group Objects Together Using Ctrl + G

Grouping allows you to make two or more PowerPoint objects into a single ‘grouped’ object that you can more easily move around and manage on your slide. To quickly group objects together, simply select multiple objects (you can do this by holding the Shift key), and with your objects selected, hit Ctrl + G.

To do the opposite (ungroup a group of objects), simply select a group of objects and hit Ctrl + Shift + G on your keyboard.

Note : Only grouped objects can be ungrouped.

7. Keep Proportions (Draw a Perfect Square, a Perfect Circle, etc.) by Holding Shift While You Draw with the Mouse

PowerPoint doesn’t offer a square or circle AutoShape. Instead, you must start with the rectangle and oval AutoShape objects. The next time you need to draw a perfect circle, square, etc., simply hold down the Shift key and then draw the shape using your mouse. Be sure to release the mouse before you release the Shift key.

Bonus Tip : You can also hold the Shift key while you draw a line to create a perfectly straight line.

8. Duplicate Objects Using Ctrl + D

It’s simple to create multiple versions of the same shape or picture in a PowerPoint slide, but when you use a shortcut, it’s even easier. Simply select the item you want to duplicate and then press Ctrl + D.

Another way to duplicate an object would be to Ctrl + C (to copy) and then Ctrl + V (to paste). However, using Ctrl + D is much faster since it only involves one step instead of two.

Bonus Tip : You can also duplicate an entire slide by selecting the slide thumbnail on the left side of the screen and then pressing Ctrl + D.

9. Insert a New Slide Using Ctrl + M

Unless you’re planning on giving a one-slide presentation, you want to be able to insert a new slide quickly (as you will be using lots of them). The quickest way to insert a new slide is to simply press Ctrl + M on your keyboard.

10. Change Font Size by Holding Shift + Ctrl and Using the Greater Than (“>”) and Less Than (“<”) Keys

Adjusting font size in PowerPoint is nothing new. But to quickly fit your text the way you want it, you can simply highlight your text, hold Shift + Ctrl, and use the greater than (“>”) and less than (“<”) keys to make it larger or smaller on the fly.

11. Insert a Hyperlink with Ctrl + K

Here at INK PPT, we LOVE hyperlinks. By getting creative with the hyperlinks, you can get a Prezi-like functionality of jumping around to different parts of your presentation. An easy example of this is creating a table of contents that is interactive. You can use it to skip ahead to wherever you want in your presentation and then go back to choose your next destination.

An easy way to insert a hyperlink into your presentation is by selecting the object you want to apply a hyperlink to and then using the keyboard shortcut Ctrl + K. Doing so will bring up the box where you can then indicate the place in the PowerPoint deck that you want to link to.

12. Toggle Gridlines On and Off Using Shift + F9 for Better Alignment

Using PowerPoint’s grid and guides will help you keep objects aligned. There are several ways you can customise the grids, including modifying the grid spacing, snapping of objects, and drawing guides. There are times you may want to have grids turned on and other times you may not want to see them. Therefore, it’s good to know the PowerPoint shortcut for toggling grids on and off.

All you have to do is use Shift + F9 to toggle them on or off.

13. Quickly Save Your Presentation Using Ctrl + S

It’s always smart to save your presentation frequently. The fastest way to save your PowerPoint presentation is to use the keyboard shortcut Ctrl + S. We use this shortcut so often that it has almost become second nature. We find ourselves using the shortcut without even thinking about it.

14. Move Objects in Smaller Increments Using Ctrl + Arrow Keys

Sometimes you want to place a graphic object “just so” on a PowerPoint slide, but as you drag it with your mouse, it jumps to a spot on its own. This can be VERY frustrating. The quick way around this is to use the arrow keys on the keyboard instead of dragging the object with the mouse.

These keys will “nudge” the object left, right, up, or down a little at a time until you can place it just where you want it. The default nudge setting is 6 points. Points are units of the standard type size. There are 72 points in one inch, so each point measures 0.167 inches – a very small measurement.

If the default setting for nudging is still too large for your purposes, you can make the increments of movement even smaller. Hold down the Ctrl key while using the arrow key (up, down, left, right). When doing this, the nudge setting is reduced to 1.25 points for finer manipulation of the object placement.

15. Activate the On-Screen Laser Pointer in Slide Show Mode With Ctrl + L

In Slide Show mode, you can turn your mouse into a laser pointer to draw your audience’s attention to something on a slide. To turn the laser pointer ON, simply hit Ctrl + L. To turn the laser pointer OFF, hit Ctrl + L again, and the laser pointer will turn back into a mouse pointer.

Note : You can only turn the laser pointer on during Slide Show mode. You cannot turn it on when you’re editing your slides.

By knowing the essential PowerPoint keyboard shortcuts, you will be able to efficiently design your slide deck in record time. Keep in mind that PowerPoint has a TON of keyboard shortcuts that were not mentioned in this article. Rather than overwhelm you with all of the keyboard shortcut options, we focused on some of the ESSENTIAL ones that can significantly impact your PowerPoint productivity.

If you don’t feel you need keyboard shortcuts, remember that slow, inefficient ninjas are dead ninjas. If you practise these shortcuts and memorise them, you will wonder how you ever got by without them!

Here’s my question to you:

After reading this article, do you have any additional PowerPoint keyboard shortcuts that you find particularly helpful?

Share your thoughts in the comments below!

Lastly, do you have a friend that could benefit from learning about these PowerPoint keyboard shortcuts? If so, email them the link to this post.

Thanks for reading, and be sure to share this article if you enjoyed it (by using the sharing buttons to the left).

Hungry for more PowerPoint tips, tools, and tricks just like these? Here are a few articles you might like:

• 10 Essential PowerPoint Hacks For More Exciting Presentations
• 5 Presentation Design Tips for Amazing Looking Slides (Infographic)
• 5 Presentation Tools That Will Make Your Slides Stand Out

Engagement Invitation

After trying these shortcuts, do you have any favourites or additional tips? Share your thoughts in the comments below! And if you found this guide useful, consider sharing it with a colleague who could benefit from these PowerPoint productivity hacks.

Q1: What are PowerPoint keyboard shortcuts? A1: PowerPoint keyboard shortcuts are combinations of keys that perform specific functions to enhance productivity and ease navigation within the software, allowing users to quickly execute commands without using a mouse.

Q2: How can PowerPoint shortcuts improve my presentation efficiency? A2: By mastering PowerPoint shortcuts, you can perform tasks more quickly, reducing the time spent on repetitive actions and allowing you to focus more on the creative aspects of your presentation.

Q3: Can these shortcuts be customized in PowerPoint? A3: Yes, PowerPoint allows users to customize keyboard shortcuts to suit their preferences. You can go to the PowerPoint options to change or assign new shortcuts based on your needs.

Q4: Are these shortcuts available in all versions of PowerPoint? A4: Most of these shortcuts are available across different versions of PowerPoint, but it's important to check the specific version you're using, as some shortcuts might differ slightly between versions.

Q5: Can these shortcuts be used in PowerPoint Online? A5: Many of the basic shortcuts work in PowerPoint Online, but there may be some differences in functionality compared to the desktop version of PowerPoint. It's a good idea to test them out in the online environment to confirm their effectiveness.

Are you ready to enhance your PowerPoint skills and streamline your presentation process? Start using these essential keyboard shortcuts today to boost your productivity and create stunning slides with ease. For more tips, tricks, and resources to elevate your presentations, subscribe to our newsletter and follow us on social media. If you found this guide helpful, share it with your colleagues and friends to help them master PowerPoint too. Let's make every presentation impactful and efficient together!

Thanks for checking out our blog! If it resonated with you, please feel free to share it with others. 

Want more blogs, Check out these additional blogs you may find interesting:

How to Make Linkedin or YouTube Banner in PowerPoint

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How to Insert Video into PowerPoint

How to automatically align items in PowerPoint

How to Customise a Table Within PowerPoint

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Every Microsoft PowerPoint Keyboard Shortcut for Windows Worth Knowing

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How Turning My iPhone Into a Dumb Phone Skyrocketed My Productivity

I tested the best note-taking apps with a stylus: here's what i found, how i use the gtd (getting things done) method to conquer my tasks.

There's a reason that PowerPoint is a household name: it's the best software for creating presentations for work and home.

If you find yourself creating lots of presentations, you might be wondering if there's something you can do to speed up the process. The answer is yes, you just need to make use of all the handy shortcuts that PowerPoint offers.

We've put together a list of all the best PowerPoint keyboard shortcuts so that you can navigate, create, and present your presentations with ease.

FREE DOWNLOAD: This cheat sheet is available as a downloadable PDF from our distribution partner, TradePub. You will have to complete a short form to access it for the first time only. Download the Microsoft PowerPoint Keyboard Shortcuts for Windows Cheat Sheet .

Microsoft PowerPoint Keyboard Shortcuts for Windows

Present PowerPoint Like a Professional

Now you know all the shortcuts for creating and navigating in PowerPoint, it's time to make your presentation as professional as possible. That's why we've collated all the tips you need for keeping your audience engaged when using PowerPoint.

• Productivity
• Microsoft PowerPoint

The Best Microsoft PowerPoint Keyboard Shortcuts

Microsoft Office PowerPoint is still commonly used for creating graphic presentations in corporate and education all over the world. Millions of people use it on a daily basis. Although it’s fairly software, creating a presentation takes time. So why not speed up the process and use Powerpoint keyboard shortcuts to improve your workflow?

The list of shortcuts presented here is only a small portion of all the shortcuts available. In this article, we try to keep only to the most frequently used keyboard PowerPoint shortcuts. Other shortcuts might be more task-specific and useful in only a handful of situations, so we won’t bother with them.

Keep in mind that these shortcuts will work in all PowerPoint versions. You don’t have to install the latest version in order to use them.

That said, make sure to also check out our articles on the best Microsoft Word keyboard shortcuts and the best Microsoft Excel keyboard shortcuts to become a Microsoft Office power user.

1. General PowerPoint Keyboard Shortcuts

These PowerPoint shortcut keys will help you navigate the ribbon, open and close presentations, or switch between multiple presentations. You might already be familiar with some of them as they are the same as the shortcuts used in other apps or web browsers.

2. Selecting and Navigating through PowerPoint Presentation

This group of shortcut keys will help you quickly move through the whole presentation and select the text, boxes, slides, or only certain objects within the slides. Instead of using your mouse, opt for keyboard shortcuts, it will save you a lot of time.

3. Formatting and Editing the PowerPoint Presentation

After you are done creating a presentation, you can concentrate on making it look good. Format your PowerPoint presentation or edit it quickly with these keyboard shortcuts. Also, remember you can always get started with a professional PowerPoint template to save even more time.

4. Delivering Your Presentation

Once you’re satisfied with how your PowerPoint presentation turned out, it’s time to deliver it to your coworkers, boss, or teacher. These keyboard shortcuts will help you look professional.

Use Keyboard Shortcuts

Keep in mind the PowerPoint keyboard shortcuts above are primarily for Windows machines. However, most of them are similar on the Mac as well. While on Windows you need to press Ctrl for most shortcuts, on Mac you will press the Cmd (Command) key instead.

PowerPoint keyboard shortcuts are essential for improving the efficiency of your workflow and you should learn at least the basic ones. However, you will, in time, remember the ones you use the most.

If you find it helpful, you can even print out this list of Powerpoint keyboard shortcuts, and keep it handy next to your workstation. That way you can cast a glance and use the appropriate shortcut at any time.

Nicolae is a Jack of all trades technology writer with a focus on hardware, programming languages, and AI image-processing software. Over the last five years, he has ghostwritten numerous tech how-to guides and books on a variety of topics ranging from Linux to C# programming and game development. Nicolae loves everything that has to do with technology and his goal is to share his knowledge and experience with others. Read Nicolae's Full Bio

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Top 50 PowerPoint Shortcuts for Consultants (and the best ways to use them)

By Paul Moss

Join 100k+ subscribers on our YouTube channel and enjoy highly engaging lessons packed full of best practices.

We’ve identified the top 50 powerpoint shortcuts used by consultants around the world and ranked them in order of their usefulness. don’t forget to enroll in our free slide building course to get your own pdf copy.

Unlike most shortcut lists, this list focuses on using PowerPoint how it’s actually used at places like McKinsey , Bain , and BCG . You won’t find any shortcuts for adding clipart into your presentation, or adding slide transitions. Instead, you’ll learn the exact PowerPoint shortcuts that top-tier consultants actually use to build world-class presentations for their clients.

Once you’ve read through the list, be sure to also download the full cheat sheet of all 50 PowerPoint shortcuts. In addition to being used as a quick reference as you build slides, this cheat sheet can also be used as a study guide to help in boosting your PowerPoint skills.

Don’t forget to also check out our full courses: Advanced PowerPoint for Consultants and Advanced Presentations for Consultants .

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Enroll in our free 5-day email course and learn how to design slides like a McKinsey consultant.

Complete hands-on exercises , review a realistic consulting case study , and get personalized feedback from your instructor!

Plus get a free copy of our Top 50 PowerPoint Shortcuts for Consultants cheat sheet.

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Table of Contents

Shortcut #1 | Undo / Redo

This first one might be a bit boring, but it’s still incredibly useful. To use it, just hit  Control Z  to undo your last action and  Control Y  to redo the same action. 

PC: Control + Z / Y Mac: Command + Z / Y

Shortcut #2 | Quick Copy

This one lets you quickly copy an object.  Select the object, then hold control and drag it away with your mouse . You can do this as many times as you want, and this can be faster than hitting Control C to copy and Control V to paste (or Control D to duplicate).

Pro tip: Combine this with Shortcut #8 to duplicate objects in a straight line. 

PC: Control + Mouse Click Mac: Control + Mouse Click

Shortcut #3 | Select All (texts, objects, or slides)

Hit  Control A  to select all the objects, slides, or text in a given area. This can be useful when wanting to make a change to multiple things at once (too obvious?). 

Pro tip: Combine this with shortcut #7 to make quick font size changes to your text, even if that text is in different boxes. 

PC: Control + A Mac: Command + A

Shortcut #4 | Open Align / Distribute / Group Menu

This is actually less of a shortcut and more of a group of shortcuts. Hit  Alt, H, G, then A  to open up a full menu of incredibly useful shortcuts that let you align, distribute, and group objects on your slide (incredibly helpful for data or text heavy slides).

Pro tip: Add this shortcut to your Quick Access Toolbar to save even more time. 

PC: Alt + H + G + A Mac: Not Available

Shortcut #5 | Copy / Paste Formatting

Just like you would copy and paste a whole object, this shortcut lets you copy just the formatting of an object. Hit  Control + Shift + C  to copy the formatting of an object, then  Control + Shift + V  to paste the formatting onto another object.  

Pro tip: Use this to ensure consistency across your presentation.

Super pro tip: Use this when two objects look just slightly different, but you don’t want to go looking for the problem (e.g. margins are incrementally different). 

PC: Control + Shift + C / V Mac: Command + Shift + C / V

Shortcut #6 | Select Multiple Objects

Quickly select multiple objects on your slide by  holding the   Control Key and clicking on each object. 

Pro Tip: Use Control + A to select all the objects on a slide, then hold the Control key and “Deselect” the objects you don’t need.

PC: Control + Mouse Click Mac: Command + Mouse Click

Shortcut #7 | Increase / Decrease Font size

Quickly increase the font size of your text by hitting  Control + Shift + >  and decrease your font size by hitting  Control + Shift + <.  This isn’t the only shortcut to change your font size, but it’s definitely the most intuitive (“greater than” sign means a bigger font, “less than” sign means a smaller one). 

Pro tip: Use this to bring all font sizes up one level (even for text that is at different sizes). 

PC: Control + Shift + > / < Mac: Command + Shift + > / <

Shortcut #8 | Move Shape Directly up or Across

Use this one to make sure your objects stay on the same horizontal or vertical line. When moving the object, just  hold Shift  and it will move in an exact straight line. Even if you push the Shift key after you’ve moved the object, it will snap into place (like magic!). 

Pro tip: combine this with shortcut #2 and quickly copy your objects in a straight line. 

PC: Shift + Mouse Click Mac: Shift + Mouse Click

Shortcut #9 | Enter / Exit Shape

When you have a shape selected, PowerPoint won’t let you edit the text unless you are “inside” that shape (definitely not the technical term). Enter the shape by hitting  F2 , and exit the shape (while keeping it selected) by hitting  Esc . 

Semi-pro tip: Use the Enter key instead of F2 if that’s more intuitive. 

Pro tip: Use the same shortcut combination in Excel to enter and exit cells. 

PC: Enter / F2 / Esc Mac: Enter / F2 / Esc

Shortcut #10 | Duplicate Slide

Quickly duplicate your slide by hitting  Control + Shift + D.

Pro Tip: Use it to duplicate your slide even if you have other objects on your slide selected.

Super Pro Tip: Duplicate your slide multiple times while building a deck to give yourself multiple versions to compare and revert back to.

PC: Control + Shift + D Mac: Command + Shift + D

Shortcut #11 | Highlight Sentence / Word

Once you start using this one you will wonder how you did without it. Just hold the  Control, Shift, and Arrow Keys  to highlight words or sentences quickly. 

Pro tip: Use the Down Arrow to highlight the whole paragraph. 

PC: Control + Shift + Arrow Mac: Command + Shift + Arrow

Shortcut #12 | Next / Previous Slide

If you already have an object selected, hitting the down arrow will just move that object. But if you’d like to move to the next slide, use the  Page Down  key to get there (even if something else is selected). Likewise, use the  Page Up  key to go to a previous slide. 

Pro tip: If you work in a job that requires heavy use of PowerPoint (or Excel), buy a keyboard that has easy-to-access Page Up, Page Down, Home, and End keys. 

PC: Page Up / Page Down Mac: Fn + Up / Down Arrow

Shortcut #13 | Copy / Paste ‘

This is a classic shortcut that works in many other applications outside of PowerPoint. Just hit  Control C  to copy an object or text, then  Control V  to paste. 

Pro tip: If you’re just copying a single object on a slide, use shortcut #2 it’s much faster! 

PC: Control + C / V Mac: Command + C / V

Shortcut #14 | Group / Ungroup

Hard to really show the value of this shortcut here (check out our  advanced courses  for that). But when used correctly this one can really help your slide building efficiency, while making for a much cleaner slide.

Just hit  Control + G  to group multiple objects, or  Control + Shift+ G  to ungroup the objects. 

PC: Control + (Shift) + G Mac: Command + Option (Shift) + G

Shortcut #15 | End Slide Show

This is an easy one. When in Presentation mode, just hit the  ESC  key to exit the presentation.

Pro tip: Check out shortcuts 21, 47, and 48 for more presentation tips!  

PC: Esc Mac: Esc

Shortcut #16 | Repeat Previous Command

This shortcut is a sneaky one. Yes, it can be good for repeating your previous command (just hit  F4) . But it’s best used when copying multiple objects one after another because it will space them apart perfectly.

Pro tip: Use this in combination with shortcuts #2 and #8. 

Super pro tip: Check out  this post  to watch this shortcut used in action! 

PC: F4 Mac: Command + Y

Shortcut #17 | Resize Object

Quickly and easily change the size of your shapes using this simple keyboard shortcut. Just  hold the shift key and use the arrows  to resize horizontally and vertically.

This one is especially helpful because it lets you resize objects from the center (i.e. it doesn’t move the box in only one direction).

PC: Shift + Arrow Key Mac: Shift + Arrow Key

Shortcut #18 | Duplicate Object

In case you decide not to use Shortcut #2, this one can be useful for duplicating objects quickly, especially if you’re trying to duplicate a single object multiple times. To use it, just hit  Control + D.

PC: Control + D Mac: Command + D

Shortcut #19 | Open Text Box Option

Shortcut #19 is what we call a ribbon shortcut, where you’re actually just accessing a command in the ribbon. To open the text box options, hit  Alt + H + AT + O . There you’ll find various options for adjusting your margins, vertical alignment, and more. 

Pro tip: To close the box, just hit Control + Spacebar and then C (two separate actions). Sometimes you need to have the box in focus first by hitting F6. 

PC:    Alt + H + AT + O Mac: Command + Options + M

Shortcut #20 | Save

Before the introduction of Autosave, this shortcut was critical. Now it’s less important, but can still be really handy for those who prefer to have Autosave turned off (including some Analyst Academy instructors!). To save your presentation just hit  Control S.  

PC: Control + S Mac: Command + S

Shortcut #21 | Start Presentation from Current Slide

Hit  Shift + F5  to start the presentation from the slide you’re working on. This can be handy when you need to quickly check how the slide you’re editing looks in Presentation View.

PC: Shift +F5 Mac: Shift +F5

Shortcut #22 | Start Presentation from Beginning

Similar to shortcut #21, this one lets you quickly jump into Presentation View. Just hit  F5  (no Shift key need) and you’ll be on your way. 

PC: F5 Mac: F5

Shortcut #23 | Bold / Underline / Italicize

Most people are familiar with this dynamic trio. Hit  Control B  to bold,  Control U  to underline, and  Control I  to italicize your text. 

PC: Control + B / U / I Mac: Command + B / U / I

Shortcut #24 | Enter Slide Sorter View

If you are doing a lot of storyboarding or if you’re trying to make sure the flow of your presentation looks good, Slide Sorter View is a really easy way to make that happen. Just hit  A lt, V, D  to be able to quickly change the order of the slides in your deck. 

PC: Alt + V + D Mac: Command + 2

Shortcut #25 | Make a Straight Line

Make your lines completely straight by  holding the Shift key  when adding them to your slide and avoid untidy slides that would disappoint your mother.

Pro tip: Add the “Insert Line” command to your Quick Access Toolbar for… wait for it… quicker access.

PC: New Line + Shift Mac: New Line + Shift 

Shortcut #26 | Insert New Slide

Avoid using your mouse by hitting  Control + M  to insert a new slide. Note: the slide will be created from the template you already have in place. 

PC: Control + M Mac: Control + M

Shortcut #27 | Find / Replace

Use this handy shortcut to find and replace words throughout your deck. Hit  Control + F  to search the presentation, or hit  Control + H  to find  and  replace. 

Pro tip: use this to search for sensitive data before sharing the deck with clients or other stakeholders. 

PC: Control + F / H Mac: Control + F / H

Shortcut #28 | Left / Right / Center Align Paragraph

This shortcut is really three shortcuts in one. Use it to Left, Right, or Center align your text with the shortcuts  Control + L, Control + R, or Control + E. 

PC: Control + L / R / E Mac: Control + L / R / E

Shortcut #29 | Move Slide

With the slide selected in the Navigation Pane, just  hold the Control key while selecting the up or down arrows.  Use this shortcut to quickly navigate through the presentation without having to use the mouse or enter Slide Sorter view.

PC: Control + Up / Down Mac: Command + Up / Down

Shortcut #30 | Zoom In / Out

This shortcut finally lets you put that mouse wheel to use! Just  hold the Control key and scroll the mouse wheel  to zoom in or out. 

Pro tip: Zoom out to assess the overall look and design of your slide. Zoom in to make pixel-perfect micro adjustments (it will zoom in on whatever object you have selected).

PC: Control + Mouse Wheel Mac: Command + Mouse Wheel 

Shortcut #31 | Hide Ribbon

This shortcut is less well known but can be really handy in the right situation. Just hit  Control + F1  to hide the ribbon completely. Use it to increase your workable area if you’re working on a design-heavy slide, or if you just don’t like looking at the ribbon!  

PC: Control + F1 Mac: Option + Command + R 

Shortcut #32 | Create Footnote

Simultaneously hitting the  Control, Shift,  and  Equals Sign  keys (AKA Control and the Plus Sign) will let you create footnotes quickly and easily. No more searching for footnotes and copying them into your presentation! 

PC: Control + Shift + = Mac: Command + Shift + =

Shortcut #33 | Open Slide Master View

Enter into Slide Master view by using the ribbon shortcut:  Alt, W, M.  This lets you edit the underlying structure of your presentation and can be a real timesaver if you use it right. Check out our  Advanced PowerPoint  course to learn how you can really use this feature to your advantage! 

PC: Alt + W + M Mac: Command + Option + 1

Shortcut #34 | Send Objects Backward / Forward

This shortcut is a bit difficult to understand without really diving into the layering feature of PowerPoint, but essentially it allows you to move the objects on your slide on top of or below each other. Just hit  Control + Shift + [  to move backwards, and  Control + Shift + ]  to move forwards. 

Pro tip: If you forget this shortcut, just right click on the object and select from the menu options. 

PC: Control + Shift + ] / [ Mac: Not Available

Shortcut #35 | Delete Entire Word

Control and Backspace  or  Control and Delete  will help you delete an entire word, which can be really helpful when editing text. Using the Backspace key will delete the closest word to the left of the cursor, and using the Delete key will delete the word to the right of the cursor. 

PC: Control + Backspace / Delete Mac: Command + Delete

Shortcut #36 | Move to End / Beginning of Line

This one takes some getting used to, but is helpful once it’s burned into your muscle memory. Use the  End  key to quickly jump to the end of the line, and the  Home  key to quickly jump to the beginning. 

PC: End / Home Mac: Command + Right / Left Arrow

Shortcut #37 | Move to End / Beginning of Text Box

Similar to shortcut #36, this shortcut will help you move to the end or the beginning of a text box quickly. Hit  Control + End  to go to the end, or  Control + Home  to go to the beginning.

PC: Control + End / Home Mac: Command + Down / Up Arrow

Shortcut #38 | Nudge Object

Hold the Control key and then hit your Arrow keys  to nudge an object across the slide. Note: how this command performs will depend a little bit on the grid settings of your slide.

Pro tip: enable the “snap to grid” option (in the View tab) to make moving objects on your slide a little easier (warning: some people don’t like this). 

PC: Control + Arrow Mac: Control + Command + Arrow

Shortcut #39 | Insert Line Break

File this shortcut under the list of shortcuts you didn’t know you were looking for. When editing text, hit  Shift + Enter  to start a new line (but not a new paragraph). This keeps the spacing between the line above it small.

Pro tip: use this when you want to add a new line underneath a bullet point (without adding a new bullet).  

PC: Shift + Enter Mac: Shift + Enter

Shortcut #40 | Keep Shape Proportioned

This beautiful shortcut lets you keep objects proportioned as you make them bigger or smaller. Just  hold the Shift key as you resize the object  with your mouse. 

Pro tip: Use this when resizing photos to keep them from becoming distorted. 

PC: Shift + Resize Shape Mac: Shift + Resize Shape

Shortcut #41 | Resize from Center

To resize an object from the center,  hold the Control key  as you make the object bigger or smaller. This lets you keep the object in place instead of it extending in a different direction (similar to shortcut #17). 

Pro tip: Combine this with shortcut #40 to keep it proportioned  and  have it extend from the center.

PC: Control + Resize Shape Mac: Control + Resize Shape

Shortcut #42 | Move Bullet Up / Down

Here’s one many people don’t know. To easily move your bullet points up or down, just put your cursor on the line you want to move and hit  Shift + Alt + Up / Down.  

Pro tip: do this one in front of your boss because it’ll blow their mind (or they’ll pretend they already know it which we both know isn’t true).

PC: Shift + Alt + Up / Down Mac: Not Available

Shortcut #43 | Move to Previous or Next Section / Object

This shortcut allows you to quickly cycle between the different objects on a slide. Just hit the  Tab  key to move forward through the objects, or  Shift + Tab  to move backward through the objects (they are in order of when they were placed on the slide). 

Pro tip: this shortcut works pretty much everywhere on the internet (helpful when you’re filling out a form!). 

PC: (Shift+) Tab Mac: (Shift+) Tab

Shortcut #44 | Change Case of Selected Text

This one doesn’t come in handy as often as you’d think, but can still be really helpful at times. It’s a nice party trick, but if you’re having PowerPoint parties you might have other issues.

Just hit  Shift + F3  and watch your text cycle through different cases (all caps, all lowercase, first letter capitalized). 

PC: Shift + F3 Mac: Shift + F3

Shortcut #45 | Enter Normal View

Jump back into Normal View with this simple ribbon shortcut. Hit  Alt + V + N  if you’re in another view (e.g. Presentation, Slide Master) and it’ll drop you right in. 

PC: Alt + V + N Mac: Command + 1

Shortcut #46 | Duplicate Presentation

Duplicate your entire presentation with this seldom used but still periodically useful shortcut. Hit  Control + Shift + N  and avoid having to navigate through the file itself to copy your presentation.

Pro tip: create multiple versions of a presentation (or slides) when you’re editing and you want to see a range of “looks”.  

PC: Control + Shift + N Mac: Not Available

Shortcut #47 | Go to Slide (number) During Presentation Mode

Jump ahead during a presentation to a specific slide by typing the slide number then hitting  Enter  while in Presentation View. You’ll have to know the number of the slide you want to go to ahead of time, so make sure you write down important slide numbers before the presentation. 

Pro tip: right click on the presentation to open up a menu of options to navigate around the presentation.

Super pro tip: use Control + S to open a dialogue box of all the slides.

PC: (Number) + Enter Mac: (Number) + Enter

Shortcut #48 | Make Screen Black / White during presentation Mode

This is really helpful when you’re in presentation mode. Just hit the  B key  to turn the screen all black (and hit ESC to get out). To turn it completely white, hit the  W key. 

PC: B / W Key Mac: B / W Key

Shortcut #49 | Open Thesaurus

This is a perfect example of a shortcut you think you’ll never use but then end up using all. the. time. Open the thesaurus quickly and easily by hitting  Alt + R + E.

Pro tip: When you have bullet points it’s best to avoid using the same starting word on more than one bullet. Avoid this travesty by double clicking on the repeat word, hitting Alt + R + E, then selecting a new word from the selection pane.

PC: Alt + R + E Mac: Command + Option + Control + R

Shortcut #50 | Toggle Between Outline Pane and Thumbnail Pane

Use this shortcut to quickly and easily edit the storyline of your presentation. Hit  Control + Shift + Tab  to edit the titles of each of your slides directly without having to click on each slide individually. 

Pro tip: use this when building an outline from scratch.

PC: Control + Shift + Tab Mac: Control + Shift + Tab

You can watch a video version of this article on YouTube .

• Print Friendly

21 Best PowerPoint Shortcuts for Editing and Presenting

Sara Wanasek

Love to find little ways to save yourself time? Well, try these PowerPoint shortcuts! There is always so much work to be done, so might as well utilize some savvy time savers. In the grand scheme of things, the little old Ctrl + P to paste really can save a chunk of time.  

Here is a list of the best PowerPoint shortcuts when creating, editing, and presenting your presentation. These will help you move through your presentation more efficiently by not having to take your hands off the keyboard or navigating through a multitude of menus and settings.  

Unless your only job is to make PowerPoints, you may not want or need, to spend your time trying to memorize every single one of these shortcuts (which will lead to making your editing process longer, not shorter!) But scroll through the list and find which ones might work for you, and try them out to save you time! 

PowerPoint Shortcuts for Editing Your Presentation 

Ctrl + M – Add a new slide  

PowerPoint Shortcuts for Shapes & Slides 

Ctrl + D – Duplicate your slide or any items on your slide

Ctrl + Drag – Hold down the Ctrl button and click to drag the selected item to move it to the correct location

Ctrl + Shift + Drag – Duplicate an item and keep it aligned with the original as you move it to the correct location

Ctrl+Shift+C (or + V) – Copies (or pastes) the formatting of a shape  

Ctrl+G – Groups the selected shapes together  

Ctrl+Shift+G – Ungroup selected shapes

Ctrl + Shift + ] – Brings a selected object forward 

Ctrl + Shift + [ – Brings selected object backwards 

Ctrl + A – Select all items on the current slide. This can be used to move, delete, or copy all items on a slide

PowerPoint Classic Shortcuts

Ctrl + C, V, X  – Copy, Paste, Cut 

Ctrl + Z, Y – Undo & Redo 

Ctrl + B, U, or I – Bold, Underline, Italicize 

F7 – Check for spelling 

Ctrl + S – Save Presentation 

PowerPoint Shortcuts for Presenting Your Presentation 

F5 – Enter Presentation  

Shift F5 – Enter your Presentation from the current slide 

W or B – Pause Presentation with a blank white or black screen 

Ctrl + E – Eraser 

Esc – Exit Presentation 

Ctrl + P – Activate Pen 

I hope some of these have inspired you to try it out and see if it helps expedite your PowerPoint creating, editing, and presenting process! These little efficient time savers can add up! If you are looking for more PowerPoint productivity read these 10 tips . Let us know in the comments your favorite PowerPoint shortcut or any that we missed!  

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Handy PowerPoint keyboard shortcuts for Windows and Mac

Whether you’re creating a presentation or giving one, you can do it more efficiently with the help of keyboard shortcuts in the microsoft powerpoint desktop app for windows or macos..

PowerPoint’s Ribbon interface is great for finding everything you might ever want to do in the presentation package — particularly things you don’t do frequently, like using the rehearse timing feature.

But if you’re looking to do common tasks fast, you’ll find keyboard shortcuts far more useful. Why bother to lift your hands from the keyboard if you want to open or close a presentation, apply formatting, or start a presentation?

There are keyboard shortcuts to accomplish a vast array of tasks in the PowerPoint desktop client, in both the Windows and Mac versions. (Fewer shortcuts are available for the Mac, but you can create your own custom keyboard shortcuts if you like.)

We’ve listed the shortcuts we’ve found the most useful below. Most work whether you’re using a subscription (Microsoft 365/Office 365) or non-subscription version of PowerPoint. For even more shortcuts, see Microsoft’s Office site, which lists shortcuts for creating and delivering a presentation.

Note: On Macs, the ⌘ key is the same as the Command or Cmd key.

Useful PowerPoint keyboard shortcuts

When creating a presentation.

When giving a presentation

Looking for more help with PowerPoint for Windows? If you have Microsoft 365 or Office 365 subscription, see “ PowerPoint for Microsoft 365 cheat sheet .” If you have a non-subscription version of Office, see “ PowerPoint 2016 and 2019 cheat sheet .” We’ve also got cheat sheets for an array of other Microsoft products , including older versions of Office.

• Handy Word keyboard shortcuts for Windows and Mac
• Handy Excel keyboard shortcuts for Windows and Mac
• Handy Outlook keyboard shortcuts for Windows and Mac

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Microsoft 365: a guide to the updates, microsoft's patch tuesday updates: keeping up with the latest fixes, microsoft 365 explained: office 365, rebranded and expanded, microsoft cheat sheets: dive into windows and office apps, from our editors straight to your inbox.

Preston Gralla is a contributing editor for Computerworld , a blogger for ITworld, and the author of more than 45 books, including NOOK Tablet: The Missing Manual (O'Reilly 2012) and How the Internet Works (Que, 2006).

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91 PowerPoint Keyboard Shortcuts

Download PowerPoint Shortcut Keys PDF

Table of Contents

• 1.1 Most Used PowerPoint Shortcuts
• 1.2 Edit Text Shortcuts
• 1.3 Tab Selection Shortcuts
• 1.4 Navigation Shortcuts
• 1.5 Outlining Views Shortcuts
• 1.6 Presentation Windows Shortcuts

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Most Used PowerPoint Shortcuts

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Critical PowerPoint Shortcuts – Claim Your FREE Training Module and Get Your Time Back!

Our 80 Favorite PowerPoint Keyboard Shortcuts

• PowerPoint Tutorials
• Shortcuts & Hacks
• May 16, 2017

We pulled together this list of our 80 favorite PowerPoint keyboard shortcuts together because…

Creating a PowerPoint presentation is no small task!

It requires juggling all sorts of PowerPoint stuff like charts, tables, pictures, object formatting, text and shapes just to create your slides in the first place. Then there is the delivery of the presentation itself.

On top of that, companies, bosses and clients want everything done yesterday. For you as an employee (or contractor) that means expectations are rising. Getting more done in less time. That’s where PowerPoint Keyboard Shortcuts come to your rescue.

With a little bit of practice, these PowerPoint shortcuts will seriously cut down your build time, make your slides look more polished and professional and get you to Happy Hour.

The Benefits of Using Keyboard Shortcuts

One of the main reasons to learn your keyboard shortcuts is they eliminate mental stress and anxiety.

Studies show that one of the main sources of modern stress and anxiety in the workplace is what researchers call  Cognitive Load . The point being that your brain can only make so many decisions a day before it basically shuts down.

That’s why high-profile leaders like Steve Jobs, Barack Obama, and Superman focus on wearing one or two outfits every day. It cuts down on the decisions they need to make, allowing them to focus on higher priority tasks.

How do keyboard shortcuts help you out here? They eliminate a bunch of micro-decisions and mental hoops your brain otherwise has to process to get a task done.

So instead of playing hide-n-seek in the ribbon for your command –  let me see…where was that command again? –  your fingers just hit the keys and get the task done. Decreasing your cognitive load.

In that sense, your keyboard shortcuts not only decrease your cognitive load, freeing up your mind for higher priority tasks, they also blast through your otherwise repetitive and annoying tasks for you, getting you to Happy Hour.

To see a list of our favorite Windows 10 keyboard shortcuts,  read our guide here .

3 Tips for Mastering Your Shortcuts

If learning your PowerPoint shortcuts was easy, everyone would already have their black belt in PowerPoint, but they don’t. So the very first rule is simply – COMMIT.

Here are a few other tips to make learning your PowerPoint shortcuts as easy as possible:

A. Set learning goals

Define your goals. If there are 100 keyboard shortcuts you want to learn and you can only learn 2 or 3 a day, break it up. Don’t worry about the 100, just worry about the 2 or 3 you want to learn that day (or that week).

B. Put your shortcuts to use

When you first learn a new keyboard shortcut, the most important thing is to start using it every single time you want to complete that task. A common learning mistake is not consistently using the shortcut right off the bat because it’s not comfortable.

Disclaimer:  When you first start learning your keyboard shortcuts (for whichever program in which you are working), you might not feel any faster, or you might even feel slower. That’s because it’s new and uncomfortable.

But trust me, the fastest people in PowerPoint use shortcuts. And that can be you.  Don’t give up.

C. Not all keyboard shortcuts are worth learning

Just because a shortcut exists doesn’t mean you should learn it.

There are hundreds of keyboard shortcuts and thousands of commands you can set up as shortcuts in PowerPoint that you’ll never need to use.

That’s why I recommend that instead worrying about all of the available shortcuts, just focus on learning the keyboard shortcuts around the core activities you perform every single day.

PowerPoint Slide Shortcuts

1. display the all slides dialog box (slideshow mode).

After starting a slideshow, you can open the All Slides dialog box by hitting  CTRL + S  on your keyboard.

This dialog box allows you to visually see all the slides within your presentation and quickly jump around between them.

This is handy when you want to quickly move forwards or backwards within your presentation and you don’t know what the slide number is.

2. Go to slide number (in slideshow mode)

Slide Number + Enter Key

When you give a presentation, your topic never goes in the order you planned. There are some situations when you require going to nonadjacent slides in your presentation.

For instance, say you are on slide 50, and your audience puts a question that requires you to jump to slide 20. Pressing Page Up 30 times doesn’t seem professional.

To easily jump to the 20 th  slide in your presentation, after you start your slideshow, simply hit the slide number on your keyboard and then hit  Enter .

Note:  This only works while after you start  Slideshow  (F5) or start  Presenter View  (Shift + F5). This shortcut will not work in the normal slide editing view of your presentation.

3. Display a black or white slide (in slideshow mode)

For a black slide, press B or . (period)

For a white slide, press W or , (comma)

Sometimes you may need to pause your presentation for a lunch break or to answer a question unrelated to your topic.

In these situations, B and W shortcut keys to display a blank screen. Pressing B or W second time will pick up the show where you left it.

4. Select all slides

You can select the slides all at once if your presentation is in slide sorter view simply hit  CTRL + A .

Remember, this PowerPoint shortcut will work only if your presentation is in Slide Sorter View. To learn more about the Select All shortcuts throughout the Microsoft Office Suite,  see our guide here .

5. Duplicate active slides

To add the copy of the current slide in your presentation, press  CTRL + SHIFT + D .

6. Start Slideshow (from beginning)

When you are ready to start your Slide Show from the very first slide in your presentation, in all versions of PowerPoint, simply hit  F5 on your keyboard.

To learn all the different ways to start a PowerPoint slideshow,  see our guide here .

7. Start Slideshow (from current slide)

To view your presentation from your current slide (all versions of PowerPoint) in Slide Show Mode, hit  SHIFT + F5 .

8. Go to the previous / next slide

To move to the next slide in your presentation, hit  Page Down .

To move to the previous slide in your presentation, hit  Page Up .

PowerPoint Pointer Shortcuts

9. using the built-in laser pointer.

While in Slide Show Mode, hold down the  CTRL  key   on your keyboard and click and drag with your mouse.

Holding the  CTRL  key and dragging around with your mouse turns on the laser pointer to draw your audiences’ attention to different aspects of your slide.

Note:  To learn how to change the  color of your laser pointer shortcut in PowerPoint (Between red, green and blue),  read our guide here .

10. Writing on your slide with a pen (inking)

After you start your Slide Show, you can write on your slides with a pen by hitting CTRL + P  and use your mouse (or pen if you have a touch screen) to write and/or draw on your slides.

Hitting  CTRL + P  a second time turns the Pen off..

11. Writing on your slide with a highlighter (inking)

After starting a Slideshow, to write on your slides with your highlight, hit  CTRL + I  and use your mouse (or pen if you have a touch screen) to highlight and draw on your slides.

12. Hide and erase ink onscreen (inking)

While in slideshow mode, after using the pen or highlight shortcuts to add into your slides in Slide Show mode you can either:

Hit  CTRL + M  to hide the ink. And if you do so a second time, you will make the ink re-appear.

Press  E  at any time to erase all of the ink on that slide.

PowerPoint Shortcut Tip

Be careful when erasing the Ink on screen as there is no way to un-erase that ink. If you typically want to save the ink on yours, memorize the CTRL + M shortcut instead as it merely hides the ink.

13. Hide the pointer and navigation buttons

To hide your pointer and navigation immediately, hit  CTRL + H .

To hide your pointer and navigation after 15 seconds, hit  CTRL + U .

Pointers and navigation button could be annoying to the audience. So it’s important to hide while giving presentation.

PowerPoint Menu Shortcuts

14. display the shortcuts menu.

SHIFT + F10

After you start your Slide Show, Shift + F10   is the equivalent of right-clicking on the screen, displaying the different presentations options available to you.

15. Display the Slideshow Help shortcuts

While in Slideshow mode, this command display all the different slide show shortcuts you can use to quickly navigate your presentation. If you ever forget your shortcut, just hit  F1 .

16. Display the taskbar

While in Slide Show mode, you can display the task bar at the bottom of your screen by hitting  CTRL + T .

Displaying your taskbar is a fast and easy way to navigate between different documents and files on your computer without closing out of your presentation.

PowerPoint Hyperlink Shortcuts

17. insert a hyperlink.

Select the text or object on your slide that you want to add the hyperlink too, then hit  CTRL + K  to open the  Insert Hyperlink  dialog box.

For details on how to use hyperlinks in PowerPoint to create interactive presentations,  click here .

Note:  Your hyperlinks and zoom slides will properly carry over when you convert your presentation to the PDF file format. See details  here .

18. Select a hyperlink

While in Slide show mode, to go to the first or next hyperlink on a slide hit the  TAB  key.

While in Slide show mode, to go to the last or previous hyperlink on a slide, hit  SHIFT + TAB .

19. Open a hyperlink

Once you’ve navigate to a hyperlink (using the above keyboard hot keys) you can activate it by hitting the  ENTER  key.

PowerPoint Font & Paragraph Shortcuts

20. align a paragraph.

First, select the your text or paragraphs, then hit:

Left alignment, hit  CTRL + L

Right alignment, hit  CTRL + R

Center alignment, hit  CTRL + E

Justify alignment, hit  CTRL + J

21. Jump to the end / beginning of a line

Hit the  END  key  move to the end of a line.

Hit the  HOME  key to move the beginning of a line.

22. Increase or decrease text list levels

To promote a paragraph, hit  ALT + SHIFT + Left Arrow.

To demote a paragraph, hit  ALT + SHIFT + Right Arrow .

These List Level Shortcuts are extremely effective when filling in company templates as it properly uses the bullet spacing set on your Slide Master. This is entirely different than the Promote and Demote paragraph shortcuts.

To see how to use these List Level Shortcuts to properly fill in a company PowerPoint template (and see how they are COMPLETELY different than the  TAB  and  SHIFT + TAB  shortcuts) see the short YouTube video below.

23. Promote and demote paragraphs

To promote a paragraph, hit the  TAB  key.

To demote a paragraph, hit  SHIFT + TAB .

24. Move selected paragraphs

To move selected paragraphs up, hit  ALT + SHIFT + Up Arrow .

To move selected paragraphs down, hit  ALT + SHIFT + Down Arrow .

25. Select all text

When within a shape or text box (the blinking cursor), hit  CTRL + A  to select all text.

Note: There are a wide variety of ways you can use the Select All shortcut in Word, Excel, and PowerPoint. To learn all about it,  read our guide here .

26. Delete text (towards the left)

To delete one character to the left, hit the  BACKSPACE  key.

To delete an entire word to the left, hit  CTRL + BACKSPACE

Note: Instead of deleting text, you can instead create the strikethrough text effect using your keyboard shortcuts. To expand your knowledge and learn the strikethrough shortcuts for Word, Excel, and PowerPoint, read our guide here .

27. Delete text (towards the right)

To delete one character to the right, hit the  DELETE  key.

To delete one word to the right, hit  CTRL + DELETE .

28. Change the font size

To increase the font size, hit  CTRL + SHIFT + , (comma) .

To decrease the font size, hit  CTRL + SHIFT + . (period) .

29. Open the Font dialog box

If you want to open the font dialogue box to performing font or font size changing operations, do the following:

To open font dialogue box to change formatting of the characters, hit  CTRL + T .

30. Change case shortcut (uppercase, lowercase, etc.)

While making a presentation, you frequently need to change your text between uppercase, lowercase, sentence case, etc. That is why knowing the SHIFT + F3 shortcut is such a timesaver in PowerPoint.

31. Make text subscript / superscript

Hit CTRL + = (equal)  too apply subscript formatting with automatic spacing.

Hit CTRL + SHIFT + = (equal)  to apply superscript formatting with automatic spacing.

32. Make text bold

Select the text, and hit  CTRL + B  to make it bold.

33. Make text italic

Select the text, and hit  CTRL + I  to make text italic.

34. Make text underlined

Select the text, and hit  CTRL + U  to give it an underline.

35. Open the spell check engine

To open up the spell check engine to double-check your spelling and grammar, hit the  F7  function key.

36. Launch the thesaurus

To open thesaurus, hit  SHIFT + F7 .

PowerPoint Text & Object Shortcuts

37. select all objects on a slide.

To select all the objects on a slide, with the slide space active (click somewhere on the slide to be sure), hit  CTRL + A .

38. Format Painter shortcut #1 of 2: Pick Up Style

To copy the formatting of text or of an object, select it and then hit  CTRL + SHIFT + C .

39. Format Painter Shortcut #2 of 2: Apply Style

To paste the formatting of text or of an object onto another object, hit  CTRL + SHIFT + V .

Format Painter Shortcuts in Action

The Format Painter is one of the fastest ways to pick up and apply formatting styles throughout your presentation.

And what is so great about these specific shortcuts is that they are SUPER easy to learn. That’s because they mimic the standard  CTRL + C  to Copy and  CTRL + V  to Paste shortcuts. All you need to do is add the Shift key:

• Ctrl + Shift + C  to copy your formatting
• Ctrl + Shift + V  to paste your formatting

40. Open the Paste Special dialog box

CTR L + ALT + V

The Paste Special shortcut gives you a variety of pictures format paste options for your content. To use the shortcut first CTRL + C to copy something in PowerPoint, then hit  CTRL + ALT + V  to open up the Paste Special options.

PowerPoint Tip

The Paste Special dialog box is where you can find the WMF and EFM file formats for breaking apart your copied PowerPoint Tables and PowerPoint charts.

41. Group objects on a slide

To group selected objects on a slide, hit  CTRL + G .

42. Ungroup objects

To ungroup objects (including grouped objects, SmartArt graphics, EMF and WMF objects), select them and hit  CTRL + SHIFT + G .

To learn other cool things you can group and ungroup in PowerPoint,  see our guide here .

43. Regroup ungrouped objects

To reform an ungrouped set of objects, simply select a single object from the previous group, hit  CTRL + SHIFT + J .

44. Rotate objects or text boxes

To rotate an object by 15° to the right, with an object selected, simply hit  ALT + Right arrow .

To rotate an object by 15° to the left, hit  ALT + Left arrow .

PowerPoint Table Shortcuts

45. moving the cursor from cell to cell.

To move to the next cell, hit the  TAB  key.

To move to the previous cell, hit  SHIFT + TAB .

46. Moving the cursor from row to row

To move to the next row, hit the  Up arrow  key.

To move to the previous row, hit the  Down arrow  key.​

47. Add a new row (to the bottom of the table)

To add a new row at the bottom of the table, move your cursor to somewhere on the bottom row of your table and hit the  TAB  key.

48. Add an indent within a table cell

PowerPoint Charting Shortcuts

49. format the selected chart element.

With a charting element selected (such as the data labels or columns), hit  CTRL + F1  to jump to the formatting options for that specific element.

This charting shortcut works in both PowerPoint and Excel, and is one of the fastest ways to drill down to the specific formatting options for your charts.

50. Moving a chart (nudging it) with your keyboard

To move your chart like any other object, simply hold the  CTRL  key down, and then click the chart with your mouse.

Doing so selects your chart like any other object, allowing you to use the  Arrow keys  to move it around on your slide.

PowerPoint View Shortcuts

51. switch between the outline view and the normal view.

Hit CTRL + SHIFT + TAB to switch between the Outline and Normal View in PowerPoint.

52. Switch between the Slide Master View and the Normal View

Holding the SHIFT key and clicking on the Normal View icon  in the lower right-hand corner of your screen will take you to the Slide Master View of your presentation.

Hit the shortcut again to come back to the Normal View.

53. Switch between the Handout Master View and the Normal View

Holding the SHIFT key and clicking on the Slide Sorter View icon  in the lower right-hand corner of your screen will take you to the Handouts Master View of your presentation, where you can customize the handouts for your presentation.

54. Open the Set Up Slide Show dialog box

Holding the SHIFT key and clicking on the Reading View icon  in the lower right-hand corner of your screen will open up the Set Up Slide Show dialog box, where you can choose to show your presentation in a resizable window, run custom slide shows, etc.

55. Close the Thumbnail View

Holding the CTRL and SHIFT keys, and clicking on the Normal View icon  in the lower right-hand corner of your screen will close the Thumbnail View and  give you more work space for your presentation.

56. Open the Outline View in full screen

Holding the CTRL and SHIFT keys, and clicking on the Slide Sorter View icon  in the lower right-hand corner of your screen will open up the Outline View in full screen.

57. Run a mini presentation

In Microsoft PowerPoint 2007 and 2010,  hold down the CTRL key , and in 2013 and 2016  hold the ALT key , and then select the  Slide Show View icon  in the lower right-hand of your screen to run a mini presentation in the upper left-hand corner of your deck.

Hit  ESCAPE  to move to that slide.

58. Switch between open presentation

If you have multiple presentations open on your device, you can switch among them by hitting  CTRL + F6 .

59. Switch between open PowerPoint windows

To switch between your active windows, hit CTRL + TAB.

60. View all active windows

To see all open and active windows on your computer, hit WINDOWS + TAB .

61. Cycle through content placeholders

To cycle through the content placeholders on your slide (built on the Slide Master), first click into a placeholder and then hit CTRL + ENTER .

Once you have cycled through your content placeholders, hitting  CTRL + ENTER  again creates a new blank slide, based on the slide layout you were just previously on.

62. Insert new slide shortcut

This shortcut adds a new blank slide to your presentation, based on the slide layout you were just on.

Note:  After hitting  CTRL + M  to insert a new slide, you can immediately start typing the title of your new slide. This makes creating a quick draft outline of your presentation easy.

To see how to do this using the Outline View in PowerPoint,  read our guide here .

62B. New Slide Shortcut (Optional)

Ctrl + Enter  is a unique little shortcut.

While working in the normal PowerPoint view, hitting  CTRL+ENTER  cycles through the content placeholders in your layout allowing you to quickly type text or add content.

Once it cycles through all the available placeholders in your layout, hitting the shortcut again adds a new slide to your presentation.

So, the way the  CTRL+ENTER  shortcut is different than the  CTRL+M  shortcut, is that before it creates a new blank slide, it first cycles through all the content placeholders on your slide.

Instead of ending up with a new blank slide, you instead create a duplicate of the slide you were working on (making it easy to save your work).

What type of new slide is added? When using the New Slide shortcuts in PowerPoint, the slide layout that is inserted is based on the slide layout you were just on when you used the shortcut.

For example: If you are on the Section Header layout, using the New Slide shortcuts inserts a new blank Section Header layout. If you are on a Comparison layout, using either of the New Slide shortcuts inserts a blank Comparison layout.

The only time this rule doesn’t hold true, is if you use these shortcuts while on the Title slide layout. If you are on the Title Slide layout (for your template), instead of inserting a new Title Slide, the next layout in your slide master will be inserted (most likely a Title and Placeholder layout).

This makes sense too, right?

In a normal presentation you will only have one title slide. So, the New Slide shortcuts are smart enough not to insert a second title slide layout, and instead take you to your first content slide layout.

To expand your knowledge and learn more about how Ctrl+M and Ctrl+Enter are different, read our guide here .

63. Open the Save As dialog box

Hit the F12  function key to save your presentation with a different name, in a different location on your computer, or in a different file format.

Save As Shortcut Pro Tip

The Save As shortcut is the secret to quickly converting your presentation into the PDF file format as we discuss  here , or turn your presentation into a picture presentation as we discuss  here .

64. Open the Save As options in the File area

Hitting CTRL + F12  will immediately open the Save As dialog box to open a file on your computer, without having to navigate through the back-stage view.

65. Open the Find & Replace dialog box

This shortcut opens the Find and Replace dialog box, allowing you to quickly replace text throughout your presentation. Be careful when using the ‘Replace All’ option, as it not only will cycle through the Normal View of your presentation, but all your Slide Master Views.

66. Repeat the last find action

If you have closed the find dialogue box and now want to repeat the last find action, hit  SHIFT + F4 .

67. Capture a clipping of the screen as an image

To take a screen capture of the current screen to the clipboard, hit the  PrtSc (Printscreen)  key.

68. Capture the entire screen as an image

To copy the picture of a selected window, hit ALT + PrtSC (Printscreen) .

69. Launch the Print dialog box

To launch the Print dialog box, hit  CTRL + P . If you don’t need to adjust the settings, you can immediately hit  EN TER  to print your presentation.

The print shortcut works across the entire Microsoft Office suite (and most other software programs you use). So I HIGHLY recommend learning this one.

To learn how to print multiples slides on one page in PowerPoint,  read our guide here .

Note:  A common printing mistake you can avoid is printing your files collated and then manually uncollating the documents.

The reason this is a mistake is because Microsoft Office can automatically print your files uncollated, saving you from a bunch of tedious work.

To learn more about the difference between collated vs. uncollated printing,  read our guide here .

70. Open the Header & Footer dialog box

ALT + SHIFT + D

This dialog box allows you to add and remove your date and time, slide numbers and footers.

PowerPoint Slide Number Pro Tip

To properly add your headers and footers to your slides, you need to add them in twice.

Once on your Slide Master and once in the Normal View using the Header and Footer dialog box. For help navigating your headers, footers and slide numbers like this,  see our detailed blog post here .

71. Close an active presentation

This PowerPoint shortcut closes the active file you are using, without closing the PowerPoint application itself. This is an operating system shortcut and works in all the Microsoft Office programs.

72. Close PowePoint

This is a Windows-level operating-level shortcut and can be used with any program you are running on your computer. After closing out of all your active applications, this shortcut can shut down or restart your computer too.

To expand your knowledge and learn other important Windows 10 shortcuts, see our guide here .

Newer PowerPoint Shortcuts (2013, 2016, 2019 and Microsoft 365)

Use the following shortcuts for the given tasks in the new PowerPoint 2013 version. Note, these PowerPoint 2013 shortcuts all work in PowerPoint 2016 as well.

73. Increase / decrease the font size

Hit CTRL + ]  to increase the font size

Hit CTRL + [  to decrease the font size

Although these are new shortcuts, the old font size shortcuts still work: CTRL + SHIFT + , to decrease the font size and CTRL + SHIFT + . to increase the font size. However, because the shortcuts above work in a wider variety of programs, I recommend memorizing them instead.

74. Show / hide the Notes pane

75. Duplicate an active presentation

To make a copy of your current open presentation in PowerPoint 2013, you need to hit  CTRL + SHIFT + N .

76. Add a section to your presentation

To add a new section in your presentation, hit  CTRL + , (comma) .

77. Zoom out of a slide in Slideshow View

To zoom out of a slide or to see all slides in Slideshow View, simply hit CTRL + – (minus) . Once zoomed out, you can use your  Arrow keys  to navigate around.

78. Zoom into a slide in Slideshow View

To zoom into a slide in Slideshow View, simply hit  CTRL + = (equal) . Once zoomed in, you can use your  Arrow keys  to navigate around.

79. Hide the Ribbon

Hitting Ctrl + F1  once collapses your Ribbon commands into the top of your screen, giving you more uncluttered workspace in PowerPoint. Hitting  CTRL + F1  a second time un-collapses your Ribbon commands.

This is Microsoft Office shortcut, so it works in PowerPoint, Word, Excel, Outlook, etc.

80. “Distraction-Free Mode” – Auto-hiding the Ribon

CTRL + SHIFT + F1

The NEWEST shortcut to hit the Microsoft Office suite delivering Distraction-Free Mode. Hit this keyboard shortcut to auto-hide your Ribbon commands, giving you a 100% clean working space. When you want to see all your Ribbon commands again, just hit this shortcut a second time.

Other Important PowerPoint Shortcuts

While the following shortcuts didn’t make our top 80 favorite PowerPoint shortcuts list, these shortcuts are still extremely value to know (and use).

We consider these MANDATORY shortcuts for any knowledge worker because you they work across the entire Microsoft Office suite (and just about every software program you will ever use).

Copy shortcut

Selecting an option (or group of objects) in PowerPoint and hitting Ctrl + C will copy them, allowing you to reuse them in other parts of your presentation.

This is MUCH faster than trying to recreate and format objects in PowerPoint.

To expand your knowledge and learn all about the Copy shortcut, and how it is different than the Cut shortcut, read our guide here.

Paste shortcut

After you copy an object in PowerPoint, you can then use the Ctrl + V shortcut to paste the object on your slides.

Remember, your goal in PowerPoint is to finish your slide deck, not remake everything from scratch. So, to the extent that you can Copy and Paste objects, slides, and formatting… the more time you will save and the better off you will be.

To expand your knowledge and learn more about the Paste shortcut, and how to use it to control your formatting as you paste into new Microsoft Office documents, read our guide here .

Cut Shortcut

The cut shortcut allows you to pick up (and move) an object.

This is a variation of the Copy Shortcut as instead of copying an object, you cut it out of your presentation that you can then Ctrl + V to paste somewhere else.

To expand your knowledge and learn more about the Cut shortcut (and how to use it), read our guide here .

Note:  If you are trying to delete a table from your presentation, it is often easier to Cut the table out using this Ctrl + X shortcut (and never paste it in anywhere) rather than trying to select the table and delete it.

PowerPoint Shortcuts Conclusion

So that is our list of our 80 favorite PowerPoint shortcuts to speed up your workflow.

Shortcuts are the fastest way to DOUBLE your productivity in PowerPoint. That’s why if you use PowerPoint daily, I highly recommend committing to your keyboard shortcuts.

If you enjoyed this in-depth post and want to learn more about our PowerPoint Speed Training courses and other resources,  visit us here .

What’s next?

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• Set Up Slide Show: Customize how your PPT presentations run

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Microsoft Office PowerPoint Keyboard Shortcuts and Cheat Sheet

Save your time and Boost Your Productivity

Microsoft PowerPoint is one of the most popular tools for creating and delivering presentations, but a lot of people are still unaware of how to use it as quickly and efficiently as possible.

If you’re a frequent user of Microsoft Office PowerPoint, you know that there are a lot of different features and functions to master. One way to make your workflow more efficient is by using keyboard shortcuts.

Here are some of the most useful keyboard shortcuts for PowerPoint:

Ctrl + N: Create a new presentation.\ Ctrl + O: Open an existing presentation.\ Ctrl + S: Save your presentation.\ Ctrl + P: Print your presentation.\ Ctrl + Z: Undo your last action.\ Ctrl + Y: Redo your last action.\ Ctrl + C: Copy selected text or object.\ Ctrl + X: Cut selected text or object.\ Ctrl + V: Paste copied or cut text or object.\ Ctrl + A: Select all objects on a slide.\ Ctrl + F: Find and replace text.\ Ctrl + B: Apply or remove bold formatting.\ Ctrl + I: Apply or remove italic formatting.\ Ctrl + U: Apply or remove underline formatting.\ Ctrl + E: Center align text.\ Ctrl + L: Left align text.\ Ctrl + R: Right align text.\ Ctrl + M: Insert a new slide.\ Ctrl + D: Duplicate currently selected slide.\ Ctrl + H: Show or hide the Ribbon.

These shortcuts can save you a lot of time and effort, especially if you’re working on a large presentation. To view a full list of keyboard shortcuts for PowerPoint, you can access the “Keyboard shortcuts for PowerPoint” help article on the Microsoft website. In addition to keyboard shortcuts, you can also create your own custom shortcuts by assigning a keyboard shortcut to a specific command or function. To do this, select “Options” from the “File” tab, then select “Customize Ribbon” and “Keyboard Shortcuts.” From there, you can select the command you want to assign a shortcut to and create your custom shortcut.

By utilizing keyboard shortcuts and custom shortcuts, you can streamline your PowerPoint workflow and become a more efficient presenter.

Microsoft Office PowerPoint – Keyboard Shortcuts and Cheat Sheet

Shortcuts are a quick and easy way to elevate your design skills and improve your overall presentation. Take the time to memorize them I promise it’s worth it.

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Top PowerPoint Shortcut Keys List

PowerPoint is like your best friend when it comes to sharing ideas, presenting projects, and keeping your audience engaged. But did you know there’s something super cool hidden in there? It’s called keyboard shortcuts. Think of them as your magic wand—they help you move smoothly between slides, make your designs look perfect, and make creating presentations a breeze, just like a conductor leads an orchestra.

What is PowerPoint Keyboard Shortcut

PowerPoint keyboard shortcuts are like cheat codes for making your PowerPoint experience faster and smoother. Instead of clicking around with your mouse, you can press certain keys on your keyboard to do things like copying, pasting, formatting text, or moving between slides. They’re like shortcuts that help you get things done quicker and easier, making you a PowerPoint pro in no time!

We have also compiled all the essential computer shortcut keys , which include shortcuts for popular software like Microsoft Word, Excel, PowerPoint, and Gmail, as well as special characters and shortcuts relevant to competitive exams.

Basic Shortcuts in PowerPoint

Shortcuts keys for Ribbon in PowerPoint

Some keyboard shortcuts for working with the ribbon in Microsoft Office applications

These shortcuts allow you to perform tasks quickly without using the mouse

Powerpoint Slide Shortcuts

As we wrap up our exploration of PowerPoint keyboard shortcuts, I want to encourage you to put them into practice. Start incorporating these handy tricks into your work routine today and witness firsthand how much time they can save you. Embrace their simplicity and efficiency, and watch as your presentations become even more impressive. By integrating these shortcuts into your workflow, you’ll streamline your tasks, allowing you to achieve more with less effort. You’ll be amazed at the difference they can make in enhancing your productivity and taking your presentations to the next level.

Power Point Keyboard Shortcuts -FAQs

What are the shortcut keys for powerpoint.

Add a new slide: Use CTRL + SHIFT + M. Duplicate the current slide: Press CTRL + SHIFT + D. Select text: Simply use CTRL + A. Center text in a box: Press CTRL + E. Align text to the right in a box: Use CTRL + R. Align text to the left in a box: Press CTRL + L. Decrease text size: Use CTRL + SHIFT + the less than sign (<). Increase text size: Press CTRL + SHIFT + the greater than sign (>).

What is Ctrl +W in MS PowerPoint

In MS PowerPoint, if you press Ctrl + W, it simply closes the window of the presentation you’re using at that moment. This shortcut is handy because it lets you close one presentation without having to close all of PowerPoint. It’s a simple way to handle multiple presentations more easily.

What is Ctrl H in PowerPoint

When you’re working on a PowerPoint presentation, pressing Ctrl + H is like summoning a magical helper. When you want to swap certain words in your presentation, instead of hunting for them yourself, you just instruct the genie to locate every occurrence of one word and swap it with another. The genie, aka the Replace dialog box, does all the work, swiftly updating your slides without manual effort. Abracadabra! Your presentation is transformed in an instant.

What is the F12 key used for in PowerPoint

When you press the F12 key in PowerPoint, it opens a window where you can save your presentation with a new name or in a different place. This helps you save your work quickly without having to search through the menu.

F12 key used in MS Powerpoint in different ways?

F12: When you’re in editing mode, pressing F12 opens the Save As window. It’s like summoning a mystical portal to save your presentation under a new name or location. Shift + F12: This combination is your trusty spell for saving your current presentation. No need to wave a wand—just press Shift + F12, and your work is preserved. Ctrl + F12: Behold, the Open window appears! Use this shortcut to explore other magical presentations or open a new one. It’s like stepping into different realms of knowledge. Ctrl + Shift + F12: The Print window materializes. Here, you can preview your creation before sending it off to the enchanted printer.

Drag and Drop Shortcuts in PowerPoint

In PowerPoint, you can move slides or objects around easily by clicking on them, holding the mouse button, moving them to where you want, and then letting go of the mouse button. This helps you organize and customize your presentation without having to use lots of menus.

Formatting in Powerpoint Using Shortcut Keys

Instead of navigating menu, you can format with keystrokes. Use Ctrl+B to bold text, Ctrl+I to italicize, and Ctrl+U to underline. Change font size with Ctrl+Shift+> to increase or Ctrl+Shift+< to decrease. These shortcuts streamline formatting, saving time and effort.

Shortcut Keys for Insert & Layout in PowerPoint

Shortcut keys for inserting and managing layouts in PowerPoint can greatly speed up the creation and editing of your presentations

Ctrl + M: Insert a new slide. Ctrl + D: Duplicate the selected slide. Ctrl + Enter: Insert a new slide with the same layout as the current slide. Ctrl + Shift + D: Insert a new slide with the same layout as the selected slide. Ctrl + Shift + M: Insert a new slide with a blank layout. Ctrl + Shift + N: Insert a new slide with a title layout. Ctrl + Shift + H: Insert a new slide with a title and content layout. Ctrl + Shift + L: Insert a new slide with a section header layout. Ctrl + Shift + O: Insert a new slide with a two-content layout. Ctrl + Shift + T: Insert a new slide with a title-only layout.

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10 Keyboard Shortcuts to Use When Presenting PowerPoint Slideshows

In business meetings, you can use Microsoft PowerPoint slideshows to highlight important information and capture audiences’ attention. During a slideshow , clicking through various options with the mouse can throw off your timing. Plus, the audience can see you perform these actions.

A better approach is to use keyboard shortcuts . Besides being faster, you will look like a more experienced presenter. Here are 10 keyboard shortcuts that you can use when presenting slideshows using PowerPoint 2016, 2013, 2010, or 2007. You can also Google some other keyboard shortcuts!

Keyboard Shortcuts For PowerPoint

Pressing the F5 key begins the slideshow from the first slide.

2. Shift+F5

To begin the slideshow from the current slide , press Shift+F5. In other words, press the Shift and F5 keys at the same time.

3. Spacebar, N, or Right Arrow

When you are ready to advance to the next slide or perform the next animation, you can press any of the following: the Spacebar , the N key, or the right arrow key.

4. Backspace, P, or Left Arrow

If you need to backtrack , press the Backspace, P, or left arrow key to go back to the previous slide or animation.

Pressing Ctrl+P changes the mouse pointer from an arrow to a pen. You can then use the pen to add a note to a slide or call attention to an item.

6. W or Comma

During a presentation , you might want to pause the slideshow so that you can discuss a certain point. Pressing the W or comma key pauses it and displays a white screen. Pressing the W or comma key again resumes the slideshow. When the slideshow is paused, you can use the pen to write on the white screen. If you do not already have the pen activated, though, you will need to do so with the mouse (Pressing Ctrl+P to activate the pen does not work – it simply prompts the slideshow to resume.) Anything you write on the white screen will not be saved when you resume the slideshow .

7. B or Period

Pressing the B key or period key pauses the slideshow and displays a black screen, which you can write on. Press the B or period key again to resume the slideshow.

8. Ctrl+E or E

If you need to erase a mark you made with a pen on a slide, you can change the pointer to an eraser by pressing Ctrl+E. You can erase all the marks you made to a slide at once by pressing the E key. (The pointer will not change in the latter case.) You cannot use Ctrl+E or E to erase marks on a white or black screen created when pausing a slideshow.

Pressing Ctrl+A changes the pointer to the default arrow.

Another way to change the pointer to the default arrow is pressing the Esc key. If the pointer is already an arrow, pressing Esc exits the slideshow.

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What are PowerPoint Shortcut Keys

Making slides shortcuts, content shortcuts, shape shortcuts, presentation shortcuts, aligning shapes, additional resources, powerpoint shortcut keys.

Using the keyboard to utilize PowerPoint functions efficiently

PowerPoint shortcut keys help users to use the functions of PowerPoint with more efficiency. Much like Excel shortcut keys , they allow users to keep hands on the keyboard and do tasks faster. For example, Ctrl + D let users duplicate slides without having to use their mouse.

Insert a new slide:

CTRL + SHIFT + M

Duplicate the current slide:

CTRL + SHIFT + D

The following section shows a variety of shortcut keys that enables users to alter the text in PowerPoint. To use the shortcuts, first select the texts.

Select text:

Center text within a box:

Right align text within a box:

L eft align text within a box:

Make text smaller:

CTRL + SHIFT + <

Make text bigger:

CTRL + SHIFT >

Copy the formatting:

This shortcut allows the user to copy the color, size, or font of a text and apply it to another text. This can also be used for shapes.

CTRL + SHIFT + C

Paste the formatting:

CTRL + SHIFT + V

The following shortcuts allow users to alter, copy, and paste shapes with greater efficiency. To use the shortcuts, first select the shape(s).

Copy and paste shape(s):

This shortcut helps combine CTRL C, CTRL V into one step. Select the shape that you want to copy, press CTRL + SHIFT, and then click on the item and drag it into position.

CTRL + SHIFT + Drag

Copy and paste shape(s) multiple times:

This is similar to the shortcut above but is more useful when pasting the shape multiple times. After selecting the item and pressing CTRL + D, drag the copied item into position. PowerPoint will utilize the distance between the duplicate and the original item. Press CTRL + D again to duplicate the item, this time the duplicate will be spaced out the same way.

Group items together:

Grouping items allows users to move multiple items at once while keeping the spacing between the items.

Ungroup items:

This shortcut allows users to ungroup items so individual shapes can be moved. The ungrouping function also applies to the PowerPoint icons. By ungrouping the icons, users can take apart icons and redesign them.

CTRL + SHIFT + G

Start presentation mode from the first slide:

Start presentation mode from the current slide:

Jump to slide in presentation mode:

During the presentation, the user can jump to a specific slide without having to exit the presentation or use the up and down key by using the PowerPoint shortcut keys. This is useful if the slide is far from the current slide and if the user knows the slide number.

Slide number  + ENTER

Making sure items are spaced out equally across a slide can be a time-consuming process. Users can use the align function that PowerPoint provides by clicking into the ribbon. A faster solution is to set the align function as a hotkey, so users can access it with a few taps on the keyboard.

To make the align function into a hotkey:

• Go to the home tab
• Click into the arrange dropdown, which is on the right side of the screen
• Right-click on the alignment tool and add it to the Quick Access Toolbar (QAT)
• Click into the QAT, which is on the top of the screen near the save button and shaped like a downward arrow, and select More Commands
• In the dialogue box that pops up, click on the align objects tool, which can be found on the right slide of the box
• Click on the up arrow to move the Align Object tool to the very top

To access the hotkey, press ALT + 1

After pressing the ALT + 1, a box will appear on the side of the screen. Press the letter that associate with the alignment of choice.

Thank you for reading CFI’s article on PowerPoint shortcut keys. To keep learning and advancing your career, we recommend these other CFI resources:

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• Basic Excel Formulas
• Excel Shortcuts Overview
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How to Superscript in PowerPoint? (5 Easy Methods)

Trish Dixon

Superscripting text in  PowerPoint  can enhance the clarity and professionalism of presentations, especially when dealing with mathematical formulas, scientific notations, or trademark symbols. In this article, we’ll guide you through the different methods to create superscript text in  PowerPoint  using various approaches. Each method is explained in simple terms to ensure you can follow along without difficulty.

Why Superscript Text is Useful in PowerPoint Presentations

Superscripting text adds clarity and structure to content that involves formulas, notations, or special characters. Some of the most common uses include:

• Scientific formulas (e.g., E=mc²)
• Mathematical expressions (e.g., x²)
• Trademark and copyright symbols (e.g., ™, ©)
• Footnotes and references

Now that we’ve established the importance of  superscript  in  PowerPoint , let’s explore the different ways you can add this feature to your text.

Method 1: Using the Font Dialog Box

The most straightforward way to create  superscript  text in PowerPoint is by using the  Font  dialog box. This method gives you flexibility to convert any text into a superscript. Here’s how:

• Open Your Presentation : Launch  PowerPoint  and open the slide where you want to add the superscript.
• Highlight the Text : Select the text you want to convert to  superscript .
• On the  Home  tab, navigate to the  Font  group.
• Click on the small arrow in the bottom-right corner to open the  Font  dialog box.
• Apply Superscript : In the  Font  dialog box, check the box labeled  Superscript  under  Effects .
• Confirm the Change : Click  OK , and the selected text will appear as superscript.

This method works well for users who are comfortable using  PowerPoint’s  font settings and need more control over text formatting.

Method 2: Using Keyboard Shortcuts

If you frequently use  superscript  text, learning a keyboard shortcut can save you time. The following steps outline how to use a simple keyboard shortcut to apply  superscript  in PowerPoint.

• Highlight the Text : Select the text you want to superscript.
• Apply the Keyboard Shortcut : Press  Ctrl + Shift + =  (Windows) or  Command + Shift + +  (Mac).
• Verify the Change : The selected text should now appear in  superscript .

This method is ideal for quickly adding  superscript  without opening any menus or dialog boxes. It’s especially useful for users who often work with formulas or technical notations.

Method 3: Using PowerPoint for Web

For users who use the online version of  PowerPoint , the superscript function is slightly different. While the  Font  dialog box isn’t available, there are still ways to apply superscript in  PowerPoint for Web .

• Open PowerPoint Online : Navigate to your  PowerPoint  file in a web browser.
• In the  Home  tab, look for the  Font  section.
• Click on the three dots (…) to expand additional options.
• Apply Superscript : While the  superscript  option may not be visible directly, you can access formatting options like font size to manually adjust the text size and position.

Using  PowerPoint for Web  may require more manual adjustment, but it still allows for superscript text in online presentations.

Method 4: Using Special Characters for Superscript

If you’re dealing with simple text like numbers,  PowerPoint  has a built-in collection of  superscript  characters that you can insert directly into your presentation.

• Open Your Presentation : Open the PowerPoint slide where you want to insert superscript.
• Go to the  Insert  tab and click on  Symbol .
• In the  Symbol  window, select  Superscripts and Subscripts  from the drop-down menu.
• Insert Superscript : Select the  superscript  character you need (e.g., ², ³) and click  Insert .

This method is helpful for mathematical symbols or other special characters that already have a superscript form.

Method 5: Manually Adjusting Font Size and Position

For more custom control over how your superscript text appears, you can manually adjust the font size and positioning. This method works well if you need to fine-tune the appearance of your superscript, especially when you’re working with more complex formulas or custom layouts.

• Select the Text : Highlight the text you want to make into a superscript.
• In the  Font Size  dropdown on the  Home  tab, reduce the size of the text to make it smaller than the regular text.
• In the same  Font  group, click on the  Format  option.
• From the drop-down menu, choose  Character Spacing  and adjust the vertical position to move the text higher above the line.

This method allows for complete flexibility in customizing how your superscript text looks in  PowerPoint .

Comparison of Superscript Methods in PowerPoint

Tips for Using Superscript Effectively in PowerPoint

Now that you know how to apply  superscript  in  PowerPoint , here are a few tips to ensure your presentations remain clear and professional:

• Consistency : Ensure that you use superscript formatting consistently throughout your presentation. This helps maintain uniformity and avoids confusion.
• Readability : Be cautious when using superscript for large amounts of text, as it can become hard to read. Limit its use to short notations, symbols, or numbers.
• Font Compatibility : Some fonts may not display  superscript  correctly. Test your font choice in advance to ensure proper formatting.

Troubleshooting Common Superscript Issues in PowerPoint

Superscript not displaying correctly.

If your superscript formatting isn’t displaying properly, check the following:

• Font : Ensure you’re using a font that supports  superscript . Some decorative fonts may not display superscript accurately.
• Font Size : If the superscript text is too small or too large, adjust the font size manually until it fits well with the rest of your text.
• Positioning : Use the manual adjustment method (Method 5) to precisely control the placement of superscripted text.

Superscript Not Available in PowerPoint for Web

If you’re using  PowerPoint for Web  and can’t find the  superscript  option, you can try:

• Manually adjusting  the text size and position to simulate a  superscript  effect.
• Switching to the desktop version of  PowerPoint  for full access to the  superscript  feature.

Best Practices for Superscript in PowerPoint Presentations

To ensure that your superscripted text integrates seamlessly into your  PowerPoint  presentation, follow these best practices:

• Use Standard Fonts : Stick to common fonts like  Arial  or  Times New Roman  that support superscripting well.
• Limit Superscripting to Necessary Text : Avoid overloading your slides with too much superscripted text, as it can affect readability.
• Test Across Devices : If you’re presenting on different devices, check your slides on each platform to ensure the superscript appears correctly.

Final Thoughts

Learning how to apply  superscript  in  PowerPoint  is a simple yet effective way to enhance your presentations, particularly when dealing with specialized content like formulas, footnotes, or symbols. Whether you’re using the  Font Dialog Box , a  keyboard shortcut , or  manual adjustments , these methods provide you with the flexibility you need to create professional-looking slides.

How do I superscript text in PowerPoint?

You can superscript text in PowerPoint by highlighting the text, opening the Font dialog box from the Home tab, and selecting the Superscript option.

Can I use keyboard shortcuts to superscript text in PowerPoint?

Yes, you can use the keyboard shortcut Ctrl + Shift + = on Windows or Command + Shift + + on Mac to superscript text in PowerPoint.

Is it possible to superscript in PowerPoint for Web?

PowerPoint for Web doesn’t have a dedicated superscript button, but you can manually adjust the font size and position of the text to achieve a superscript effect.

What is superscript used for in PowerPoint presentations?

Superscript is commonly used for mathematical equations, scientific formulas, trademark symbols, and footnotes in PowerPoint presentations.

Can I manually adjust the font size and position for superscript in PowerPoint?

Yes, you can manually adjust the font size and use the character spacing settings to move text above the regular line, simulating a superscript.

Why is my superscript not displaying correctly in PowerPoint?

If your superscript is not displaying correctly, it may be due to the font you’re using. Ensure you’re using a font that supports superscript, or manually adjust the position and size of the text.

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Learn how to apply superscript in PowerPoint with this easy-to-follow guide. Use keyboard shortcuts, font adjustments, and more to enhance your slides.

How to Fit PowerPoint Slides on One Page: Expert Tips!

Learn how to fit PowerPoint slides on one page with simple steps. Adjust slide size, scale content, and use PowerPoint’s features to fit slides perfectly.

How to Insert a YouTube Video into PowerPoint the Right Way!

Learn how to easily insert a YouTube video into PowerPoint with step-by-step instructions to enhance your presentations. Suitable for all PowerPoint versions.

30+ raccourcis PowerPoint à connaître absolument

Créer une présentation captivante, c’est toujours beaucoup d’investissement pour raconter la bonne histoire et la mettre en forme de manière engageante. Et si vous trouviez un moyen d’optimiser le temps que vous passez à concevoir vos slides ?

Le secret : utiliser des raccourcis clavier. Des plus classiques, valables sur tous les logiciels, aux plus spécifiques, ils vous permettent de gagner du temps sur des manipulations que vous allez devoir répéter.

Découvrez les raccourcis dont vous aurez besoin pour construire votre présentation !

Pourquoi utiliser des raccourcis clavier ?

Gain de temps, productivité accrue, etc… les raccourcis vous permettent de créer vos diapositives plus rapidement. Et, c’est bien la première raison de les utiliser. Mais est-ce vraiment le seul avantage des raccourcis ?

Découvrez 3 autres raisons de vous appuyer sur ces manipulations 😉

Fluidifier votre travail

Un clic pour ouvrir le menu, un autre pour dérouler le sous-menu et ainsi de suite. Chercher les options peut devenir un frein dans votre travail : vous arrêtez la création de votre slide pour trouver la bonne commande. Avec les bons raccourcis, vous facilitez la conception de votre présentation. Vous enchaînez les tâches directement depuis votre clavier, sans changer d’outil et facilitez votre flux de création.

Augmenter votre précision

Déplacer un bloc de texte à la souris, c’est prendre le risque qu’il se décale au dernier moment. Vous minimisez vos erreurs en vous appuyant sur les raccourcis, votre démarche est automatisée.

Personnaliser votre manière de travailler

Selon le type de présentations que vous créez, vous n’avez pas besoin d’effectuer les mêmes manipulations. Apprenez les raccourcis que vous avez des chances d’utiliser régulièrement. Vous aurez alors un usage personnalisé du logiciel.

Les raccourcis à connaître

Vous êtes décidés à fluidifier votre manière de travailler ? Découvrez les raccourcis claviers qui peuvent vous accompagner dans votre quotidien.

Les basiques

Ils sont valables dans tous les logiciels, vous en aurez également besoin pour concevoir vois slides. Voici un rappel des raccourcis essentiels :

Ctrl + S  : un logiciel qui plante, ça arrive. En réseau, votre présentation s’enregistre automatiquement, et si vous n’êtes pas connecté ? Pensez à utiliser ce raccourci pour sauvegarder régulièrement votre travail.

Ctrl + Z : vous avez accidentellement déplacé un texte, ne paniquez pas ! Avec ctrl + Z, vous annulez votre dernière action, et vous pouvez reprendre le travail sans stress.

F4  : c’est une sorte d’opposé à la manipulation précédente. Avec la touche F4, vous répétez la dernière action. Vous pouvez par exemple coller plusieurs fois une même forme que vous avez déjà copiée.

Ctrl + A  : ce raccourci vous sert à tout sélectionner. Attention, tout dépend du mode d’affichage ! Si vous êtes dans un bloc de texte, vous sélectionnez le texte de ce bloc. Sur une slide, vous choisissez tous les éléments présents sur la slide. Et vous pouvez même utiliser cette commande en mode « Trieuse des diapositives » pour apporter des modifications à l’ensemble de vos slides en une seule fois.

Ctrl + C / Ctrl + V : normalement, vous connaissez déjà ce duo de raccourci. La manipulation pour copier et coller un élément vous accompagne dans la conception de vos diapositives.

Ctrl + D : envie de gagner du temps ? Cette commande vous permet de dupliquer encore plus rapidement un élément sur votre diapositive. Vous n’avez plus qu’à le positionner là où vous le souhaitez.

Ctrl + F et Ctrl + H : vous avez besoin de rechercher un terme dans votre présentation ? Utilisez la commande Ctrl + F. Elle s’accompagne d’un second raccourci assez proche, Ctrl + H : il remplace les occurrences d’un terme par un autre 😉

La gestion du logiciel

Le saviez-vous ? Vous pouvez créer une nouvelle présentation avec une commande sans passer par les menus. Découvrez d’autres raccourcis de ce type :

Ctrl + N  : vous créez une nouvelle présentation avec ce raccourci !

Ctrl + Maj + N  : vous ouvrez une nouvelle présentation, en dupliquant une présentation déjà ouverte.

Ctrl + O : c’est le pendant de la commande précédente. En appuyant sur ces deux touches, vous accédez à la liste des présentations ouvertes récemment. Vous reprenez facilement votre travail là où vous vous étiez arrêté.

Ctrl + W  : cette commande ferme la fenêtre en cours d’utilisation, mais pas l’ensemble du logiciel. Vous restez face au logiciel vide ou repassez sur une autre fenêtre ouverte.

Ctrl + Q : pour aller un cran plus loin. Vous fermez l’ensemble du logiciel, et donc des fenêtres ouvertes.

Ctrl + Tab  : vous avez plusieurs présentations ouvertes en même temps ? Cette commande vous permet de passer de l’une à l’autre sans problème.

En mode diaporama

Une présentation PowerPoint, c’est aussi un support que vous projetez en réunion ou lors d’une intervention devant un public. Voici 2 raccourcis à utiliser en mode diaporama :

F5  : cette touche vous permet de lancer le mode diaporama. La présentation commence et vous vous lancez dans votre argumentation.

Echap  : vous avez lancé votre présentation trop rapidement ?  Avec la touche Echap, vous quittez le mode diaporama en un clic.

Le pilotage de vos éléments

Comment insérer facilement une nouvelle diapositive ?Ou dupliquer un élément ? Découvrez les raccourcis qui servent à créer du contenu.

Ctrl + M  : vous créez une nouvelle slide vierge.

Ctrl +D : sélectionnez une slide dans la barre latérale. Cette commande duplique la diapositive en question.

Ctrl + flèche vers le haut  : vous remontez une slide dans l’ordre de la présentation.

Ctrl + flèche vers le bas : à l’inverse, vous déplacez votre slide vers la fin de votre présentation. Réorganiser l’ordre de vos diapositives n’a jamais été aussi facile.

Maj  : Maintenir la touche Maj enfoncée lorsque vous déplacez un élément à la souris limite les déplacements à l’axe horizontal ou vertical. Vous conservez donc l’alignement de vos éléments plus facilement.

Ctrl  : lorsque vous manipulez un élément en appuyant sur la touche contrôle, vous le dupliquez sur cet emplacement.

Et donc Ctrl + Maj  : vous pouvez combiner les deux touches ! Vous dupliquez alors vos éléments en conservant les axes de symétrie.  Vous gagnez du temps dans la conception de vos slides.

Ctrl + Maj + C / Ctrl + Maj + V : en ajoutant la touche Maj, vous ne copiez plus l’élément mais son style. Vous pouvez alors unifier l’apparence de différents textes, ou formes.

Attention, voici deux raccourcis valables uniquement si vous utilisez le logiciel en anglais. Dans ce cas-là, la mise en gras d’un texte se fait avec Ctrl + B, ce qui permet d’autres raccourcis :

Ctrl + G  : vous groupez des éléments pour pouvoir ensuite les déplacer ensemble.

Ctrl+ Maj + G  : à l’inverse, cette commande dégroupe les éléments qui avaient été groupés.

L’habillage des textes

Votre présentation contient forcément du texte ! Comment travailler vos textes et les mettre en forme ?

Ctrl + G  : vous mettez en gras le texte sélectionné.

Ctrl + I  : un autre moyen de mettre l’accent sur un mot ou un morceau de phrase ? Passez votre texte en italique.

Ctrl + U  : ce raccourci souligne le texte choisi. Attention, utilisez cette mise en forme avec parcimonie : elle alourdit vite votre diapositive.

Ctrl + K  : vous ouvrez la boite de dialogue qui permet l’insertion d’un lien hypertexte.

Ctrl + =  : ce raccourci passe votre texte en indice.

Ctrl + Maj + +  : à l’inverse, vous mettez le signe sélectionné en exposant.

Maj + F3  : vous changez la « casse » d’un texte. Cela signifie que vous passez d’un texte en minuscules à un texte en majuscules ou avec une majuscule au début et le reste en minuscule. Pour changer une seconde fois, appuyez de nouveau sur F3 en maintenant la touche Maj enfoncée.

Un tip supplémentaire : cette commande vous permet entre autres de passer une lettre avec un accent en majuscule.

Ctrl + Maj + F  : vous ouvrez une boîte de dialogue qui vous permet de modifier les polices sur l’ensemble des slides. Titre, corps de texte, etc., vous changez rapidement toutes vos slides.

Gérer l’alignement

Un texte peut être aligné à gauche, à droite, centré… Découvrez comment utiliser les commandes clavier pour changer l’alignement d’un texte.

Ctrl + L  : c’est l’alignement par défaut mais vous pouvez vouloir y retourner après une modification. Avec Ctrl + L, vous alignez un texte à gauche.

Ctrl +R  : à l’opposé, avec la lettre R, vous alignez votre texte à droite.

Ctrl + E : vous centrez votre texte à l’intérieur de son bloc.

Ctrl + J : cette commande justifie votre texte. Attention, nous vous le déconseillons dans les présentations : les espaces de tailles variables ralentissent la lecture.

Deux conseil bonus

Ce ne sont pas des raccourcis à proprement parler mais voilà encore deux tips pour accélérer la création de votre présentation

Personnaliser la barre d’outils d’accès rapide

La barre d’outils d’accès rapide est un bandeau qui vient s’ajouter sous le ruban du logiciel. Elle contient les commandes les plus utilisées et peut donc être une alliée de la création efficace de diapositives.

Elle ne s’affiche pas lorsque vous ouvrez PowerPoint ? Cliquez sur Fichier, puis Options tout en bas du menu.

Dans la fenêtre de dialogue, sélectionnez « Barre d’outils d’accès rapide » et cochez la case « Afficher la barre d’outils d’accès rapide ».

Par défaut, elle contient des options comme Enregistrer, Répéter ou encore Annuler. Et si vous la personnalisiez pour accéder aux commandes dont vous avez vraiment besoin ? Vous pouvez le faire depuis la fenêtre de dialogue ou directement depuis votre présentation. Voici une méthode en 3 étapes :

• Cliquez sur la flèche à droit de la barre.

• Sélectionnez ou désélectionnez les commandes parmi les plus courantes.
• Choisissez « Autres commandes » pour ouvrir la fenêtre de dialogue avec l’ensemble des options.

Et voilà ! Vous avez accès aux commandes dot vous avez vraiment besoin.

Insérer facilement du Lorem ipsum

Vous créez un masque à l’usage de votre entreprise ? Ou vous savez qu’une zone de texte sera à compléter plus tard ? Ajoutez du Lorem ipsum pour indiquer une zone de texte. Mais attention, pas besoin de copier ce latin de cuisine : tapez =lorem(x,y) avec x comme nombre de paragraphes nécessaire et y pour le nombre de phrases par paragraphe. Appuyez sur entrée et votre texte se remplit seul.

{{video-raccourcis="https://www.histoires-de-slides.fr/ressource-video"}}

La liste des raccourcis sur PowerPoint, et l’ensemble des logiciels Microsoft, est longue, vous ne pourrez pas tous les retenir. Le point essentiel pour un usage efficace des raccourcis ? Repérez ceux qui sont utiles pour vous : identifiez de quoi vous avez besoin pour concevoir vos slides et optimiser la création de vos présentations.

Dans la même thématique :

Quels types de fichiers pouvez-vous créer avec PowerPoint ?

Powerpoint format portrait : nos conseils.

Comment réduire le poids de votre présentation PowerPoint ?

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如何在 Windows 10 中還原已刪除的 PPT 檔案

當您在 Windows 10 中不小心刪除了重要的 PowerPoint 檔案時,這可能會非常煩人。閱讀這篇文章，您將了解有關最佳恢復建議的更多資訊。

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由於意外刪除或錯誤的磁碟格式化而在 Windows 10 中遺失重要的 PPT 檔案？您可以使用多種方法 在 Windows 10 中還原已刪除的 PPT 檔案 ，但我們只會建議協助在 Windows 10 中復原已刪除的 MS Office PowerPoint 檔案的最佳方法。

建議 1. 使用還原軟體在 Windows 10 中還原已刪除的 PPT 檔案

當您在外部硬碟上沒有 PPT 備份並且已經檢查過 Windows 10 資源回收筒 時，第一種方法是還原已刪除 PPT 檔案的最有效方法。專業的 PPT 復原軟體將掃描整個儲存裝置以尋找意外刪除的 PowerPoint 工作表。

您最好嘗試使用  EaseUS Data Recovery Wizard  來挖掘儲存裝置，找到已刪除的資料，並復原已刪除的 PPT 檔案。立即下載體驗 PPT 還原功能。

  下載 Win 版   下載 Mac 版

EaseUS 資料救援工具可以執行 資源回收筒復 原來還原 Windows 10 中已刪除的PowerPoint檔案。如果您有這個 PPT 資料救援工具，無需備份即可還原已刪除和未儲存的 PowerPoint，那就最好了。

現在，請閱讀以下還原教學課程並使用 EaseUS MS Office 檔案救援軟體 擷取已刪除的 PPT ：

步驟 1.  啟動 EaseUS Data Recovery Wizard，然後掃描包含損壞文件的磁碟。該軟體使您能夠通過相同的步驟修復損壞的 Word、Excel、PPT 和 PDF 檔案。

步驟 2. EaseUS 資料救援和修復工具將掃描所有丟失和損毀的檔案。您可以按檔案類型尋找目標檔案，也可以在搜尋框中輸入檔案名稱。

步驟 3. EaseUS Data Recovery Wizard 可以自動修復損壞的文件。檔案預覽後，您可以點擊「恢復」將修復的 Word、Excel 和 PDF 文件檔存到安全位置。

建議 2. 從資源回收筒還原 Windows 10 中已刪除的 PPT

想要 在沒有軟體的情況下還原已刪除的檔案 嗎？ Windows 資源回收筒提供了一個無需備份或軟體即可還原意外刪除的 PPT 檔案的機會。

步驟 1.  在 Windows 10 電腦上快速開啟桌面上的資源回收筒資料夾。

步驟 2.  在垃圾資料夾中找到已刪除的 PPT ，然後右鍵單擊將其還原到原始位置。如果您從桌面刪除 PPT ，該檔案也會還原到桌面。

順便說一句，如果您無法從資源回收筒資料夾中還原已刪除的 PPT 檔案或不小心單擊“刪除”永久刪除了檔案，請使用  EaseUS Data Recovery Wizard  等優秀的 PPT 資料救援軟體。

建議 3. 從暫存資料夾中尋找已刪除的 Windows 10 PowerPoint 檔案

Microsoft Office 具有自動復原選項，可協助 MS Office 使用者復原未儲存的 PowerPoint。 Windows 也有一個暫存資料夾，可以儲存已刪除的 PPT 檔案的暫存副本。

檢查本指南以存取暫存資料夾並還原 PPT 檔案：

步驟 1.  同時按下Windows + R鍵快速喚醒執行程式。然後，輸入 %temp% 並按 Enter 鍵開啟暫存資料夾。

步驟 2.  所有的臨時檔案都在這裡，您可以在搜尋框中輸入 PPT 或檔案名稱來快速找到 PowerPoint 檔案。

如果使用建議的方法從 Windows 10 電腦中檢索已刪除的 PPT 檔案，我們將很高興。

不要忘記下載第一種方法中提到的救援軟體。 EaseUS Data Recovery Wizard 可以修復各種儲存裝置中的大多數 PPT 遺失情況。

Windows 10 刪除的 PPT 復原常見問題與解答

可以在 Windows 10 中還原已刪除的 PPT 檔案，以下是有關此主題的一些其他問題和答案。繼續閱讀以了解更多：

1. 如何在 Windows 10 中還原永久刪除的 PPT 檔案？

應用最近的備份是在 Windows 10 或其他作業系統中還原永久刪除的 PPT 檔案的最佳方法。如果您沒有備份，請尋找可靠的 PPT 復原程序。

2. Windows 10 中 PowerPoint 暫存檔案儲存在哪裡？

Windows 10 中的 PowerPoint 暫存檔案通常儲存在下列位置：C:\Users\admin\AppData\Roaming\Microsoft\PowerPoint

3. 最好的 PPT 檔案還原軟體是什麼？

EaseUS Data Recovery Wizard 是一款全面的資料救援軟體，支援復原PowerPoint檔案。它為已刪除和遺失的檔案提供了簡單的還原過程，即使對於缺乏電腦知識的使用者也是如此。

最近， Ken 更新文章

網路上的科技文章琳瑯滿目, 希望在您閱讀我的文章後可以幫助到您

EaseUS Data Recovery Wizard 是一套相當實用的檔案救援、資料還原工具，可協助我們在誤刪檔案時即時從硬碟、USB 隨身碟、SSD、記憶卡、數位相機或其他儲存裝置中盡可能的找回消失的檔案。

Data Recovery Wizard 操作使用相當簡單、易懂，挖出來的檔案也可說是五花八門，凡儲存過必然留下痕跡，都有機會被掃描出來。

EaseUS Data Recovery Wizard 加入了媒體預覽功能，支援JPEG、TIF、PNG、MP4、MOV、AVI等檔案格式，用家可以先預覽、再選擇恢復哪一張相片或影片，非常貼心。

還原或修復損毀的AutoCAD檔案

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Windows 10中修復損壞的資源回收筒並救援資料？

【官方版】還原資源回收桶軟體免費下載完整版 | 附完整的使用步驟

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