presentation mode in word

View Word Documents in Full-Screen Mode

We'll show you the quickest ways to access it

Full screen mode used to exist in the really old versions of Microsoft Word. It allowed you to use up the entire screen of your computer to view your documents. However, in the newer versions of Word, the feature is missing and you won’t find the option to make Word full screen. 

The question is, has the option really been removed and is there really no way to make Word go full screen on your computer? 

Luckily, there’s still a way. Even though the option has been removed from the Word interface, the feature somehow still seems to exist and lets you use the old full-screen layout of Word. Since it’s hidden from the main options, you’re going to have to find a way to enable it and add it to a menu from where you can easily access it.

There are actually multiple ways to activate full-screen mode in newer versions of Microsoft Word.

Use a Keyboard Shortcut To View Word Full Screen

One of the quickest and easiest ways to make your latest version of Word go full screen is to use a keyboard shortcut. Although the option has been removed from the interface, the keyboard shortcut for it continues to work and does the exact task it’s supposed to do.

While you’re viewing a document in the normal mode and you want to make it full-screen, simply press the Alt + V keys at the same time on your keyboard. Then immediately press the U button on your keyboard and your document takes up your entire screen.

When you want to return to the normal mode, press the Esc key and you’ll be back to where you were.

Enable Word Full Screen From The Quick Access Toolbar

You may have noticed that there’s a small toolbar at the very top of your Word screen. It’s called the Quick Access toolbar, and as the name suggests, it lets you quickly access some of Word’s features on your machine.

You can actually use the toolbar to make Word full screen. There’s a command that you can add to the toolbar which then when clicked, opens your document in full-screen mode.

• Click on the small down-arrow icon in the Quick Access toolbar and a menu will open on your screen. Select the option that says More Commands from this newly opened menu.

• The following screen lists the commands you can add to the toolbar but it doesn’t show all the commands by default. To make it show all available commands, select All Commands from the Choose commands from the dropdown menu.

• When all the commands are shown on your screen, look for the command that says Toggle Full Screen View . Click on it to select it and then click on the Add button to add the command to your toolbar.

• When it’s added to your toolbar, you’ll see it in the right-hand side commands list. Click on the OK button at the bottom to save your changes.

• You’ll now find a new icon appearing in your Quick Access toolbar. Click on the icon and it’ll open your current document in full-screen mode.

• When you want to exit full-screen, just press Esc on your keyboard.

The icon for full-screen mode will continue to be there in your toolbar for all of your documents. If you ever want to remove it, you can do so by opening the pane you used to add the command, selecting the command in the right-hand side pane, and clicking Remove .

Make Word Full Screen Using The Read Mode

The Word full screen reading view may not be exactly a full-screen solution for your documents but it does the job to some extent. It hides many of your formatting toolbars and other items from your screen letting you focus on the document on your screen.

You are going to see some of the options at the top, though, which can’t be removed in this mode.

To access the read mode in MS Word, click on the View menu while your document is open and select the Read Mode option.

To switch back to the normal mode, press the Esc key on your keyboard. You’ll be back to the normal editing screen with all the toolbars on it.

Create a Customizable Keyboard Shortcut For Word Full Screen Mode

If you don’t want to use the default keyboard shortcut for Word full screen mode and you’d rather create your own, you can do so by using Macro in Word.

A Macro is a set of actions that are performed when you trigger the macro. You don’t really need to know much about it to be able to create a full-screen shortcut for Word, though.

• Open your document in MS Word, click on the View tab at the top, click on the down-arrow icon under Macros , and select Record Macro .

• Enter any value in the Macro name field. Then click on Keyboard in the Assign macro to section so you can assign a keyboard shortcut to your macro.

• Once you click on Keyboard, you’ll see a new dialog box on your screen. Put your cursor in the Press new shortcut key field and press the keyboard shortcut that you want to assign to the full-screen mode. Click on Assign followed by Close to save your changes.

• Press Alt + V on your keyboard. Then click on the down-arrow icon in the Macros option in your toolbar and select Stop Recording .

• Click on the Macros down-arrow again and select View Macros .

• Choose your macro in the list and click the Edit button.

• Make sure your macro only contains the following code. You can copy and paste the following code in your macro if you want. Hit Ctrl + S to save changes.

From now on, whenever you press your custom keyboard shortcut in Word, it’ll launch your document in full-screen mode.

Mahesh has been obsessed with technology since he got his first gadget a decade or so ago. Over the last few years, he's written a number of tech articles on various online publications including but not limited to MakeTechEasier and Android AppStorm. Read Mahesh's Full Bio

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How to Use Presentation Mode in Microsoft Word

Microsoft Word’s presentation mode is an excellent feature for collaborating on documents in real-time. This mode allows presenters to walk meeting attendees through a Word document, enabling remote collaboration.

In this comprehensive guide, we’ll cover everything you need to know to use presentation mode effectively, including:

Enabling Presentation Mode

The first step is enabling presentation mode within Word:

• Open the Word document you wish to present. Ensure all attendees have access to this file.
• Navigate to the Share tab on the ribbon.
• Click Present Online .
• Select Office Presentation Service from the dropdown menu.
• Check the box to Enable remote viewers to download the document if desired. This allows attendees to save a copy of the document locally if needed.
• Click Present Online to begin the presentation.

Once enabled, Microsoft Word will provide a meeting link that presenters can send to attendees. When attendees access this link, they’ll be able to follow along in real-time as the presenter navigates through the document.

Enabling presentation mode in Word

Presenting with Word’s Collaboration Tools

With presentation mode enabled, Microsoft Word unlocks powerful real-time collaboration tools:

Communicating with Attendees

The presenter can communicate with attendees using the built-in Send In Email and Send In IM options. This opens up communication channels, allowing the presenter to field questions and feedback during the presentation.

Presenters should monitor these communication channels closely during the presentation to identify and respond to attendee questions promptly.

Viewing Attendee Status

Microsoft Word provides attendee status updates in real-time so presenters can track whether attendees are actively following the presentation. If an attendee loses their place in the document, status indicators will show:

• Following Presenter – The attendee is viewing the same content as the presenter currently.
• Viewing Slide X – The attendee has navigated away from the content the presenter is actively viewing.

If the status shows attendees are not following along, presenters can pause and allow attendees to catch up before continuing.

Controlling Attendee Views

Beyond monitoring status, Microsoft Word also allows presenters to control attendee views to ensure everyone is seeing the same content during the presentation.

Presenters can enable Follow Presenter through the collaboration toolbar. This automatically syncs an attendee’s view to match the presenter’s location within the document.

With Follow Presenter enabled, attendees cannot scroll away or lose their place. Their view is controlled completely by the presenter.

Annotating Content During Presentations

Presenters can also annotate document content in real-time during the presentation, highlighting or calling out important information for attendees:

• Draw tab – Enables pen and highlighter markup options
• Type tab – Adds text boxes for callouts/annotations

Annotations appear for all attendees, allowing the presenter to guide the audience’s attention effectively.

Wrapping Up the Presentation

Once a presentation is complete, presenters should conclude the session:

• Navigate to the Present Online tab
• Click End Online Presentation

Ending the session closes collaboration channels and attendee access to the document.

Following this simple process allows presenters to enable and leverage Microsoft Word’s excellent built-in presentation mode during meetings and remote collaboration sessions. The powerful tools help presenters guide and collaborate with audiences in real-time.

Key Takeaways:

• Access presentation mode under the Share tab
• Communicate with attendees via email/IM
• Track attendee status
• Control attendee views
• Annotate content during the presentation
• Conclude the session when finished

With these steps, anyone can master Microsoft Word’s robust presentation capabilities for impactful remote collaboration.

About The Author

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How To Use Presentation Mode In Microsoft Word

How to use presentation mode in microsoft word #.

Let’s take a look at three of the Word presentation features.

1] Attendee Independent Navigation: #

Sometimes, it so happens the person who is presenting the content moves on before the person whom he is sharing the content with has finished reading. This interrupts the reader and prevents him from reading any further. As a solution to this problem, Word has included a temporary alert feature that alerts a reader/attendees they are no longer following the presenter. A status bar at the bottom of the Word file informs attendees they are no longer following the presenter and that they are independently reading through the document using their mouse, keyboard, or touch input. The mode, however, can be reversed at any given time and a reader can invariably switch back to Follow Presentation mode, whenever required. All he needs to do is click the Follow Presenter button located in the top toolbar. Once enabled, it allows attendees to easily go back to the same place the presenter is presenting. Read: How to view Notes in PowerPoint with Presenter view

2] Presenter Edits: #

No one is perfect! So, while reading a document together, you might come across certain typos or minor edits, such as correcting the spelling of someone’s name, etc. To beat this problem, an editing feature that allows presenters to quickly make changes and update the document for attendees has been provided. See the screen-shot.

3] Download and Distribute: #

Word makes the process of distributing a document with the attendees extremely smooth. How? It will support a ‘Enable remote viewers’ option to help readers/attendees download the document when starting the presentation. Hope this helps. Now read: Wrong Email alias showing in Outlook.

Tutorial to Creating a Slideshow on Microsoft Word

Slideshow is an efficient way to show your ideas and presentations; however, some people asked that if they can make a slideshow on Microsoft Word.

Generally speaking, Word is used to process text and create document. As time goes by, Microsoft has introduced lots of features into Word. That makes it becoming a versatile tool.

In brief, Word has the capacity to make slideshows, though the procedure is a bit complicated.

In this tutorial, we are going to show you the workflow and simplify the procedure to make slideshow on Microsoft Word.

Make Slideshow on Microsft Word

Part 1: Why is iTunes so slow?

When making a slideshow, you have to create an outline first. It is the text content telling the story or structure of your presentation.

Step 1 Open the Word application, go to File -> New and select Blank Document to create a new document.

Step 2 Type in the content of your slideshow on separate lines, like the title of each chapter and page.

Step 3 Locate the top ribbon and go to the Home tab, click the dialog launcher in the Styles area. That will expand the Styles panel.

Step 4 Highlight a title and choose the Heading 1 style. Repeat it on other titles. Next, select a subtitle and choose the Heading 2 style. Then use the style on other subtitles. Apply the corresponding Heading styles on other subsequent levels of titles.

Step 5 Moreover, you can add some remarks in each title. For instance, if you want to use a picture to explain the title, you can write it down or add the filename of the picture under the title.

Step 6 Finally, go to the File menu and click the Save As option. Drop a name for the outline and select the destination folder. Once hit the Save button, the outline will be stored to your hard drive.

Note: The procedure of making Microsoft slideshow outline on Mac is much similar to what you do on Windows. The only difference is the output format. On Mac platform, you need to select RTF from the File Format option on the Save As dialog, if you want to use the outline in PowerPoint for Mac.

Part 2: Make a slideshow on Word

A slideshow is a combination of text, photos, graphs, charts, and other contents. After making an outline, you can feel free to add these contents into your slideshow in Microsoft Word.

Here, we only take making a slideshow on Windows Microsoft Word as the example. For Mac, the process is similar. Or you can use the built-in slideshow maker on Mac, iMovie, to create your own slideshow here.

Step 1 Open your outline in the Word program, go to the View tab on top ribbon and select Outline to switch to the Outline view.

Step 2 Place your cursor under the first title and enter the words. To insert a picture or a graph, go to the Insert tab and select the Insert Picture from File icon, locate the picture and open it in the slideshow. If you want to add a table under the title, use Word's Table feature.

Step 3 Besides, Microsoft Word provides some useful features to make a slideshow, like the Insert Chart feature in the Insert tab, and you can add Clip Art to decorate your presentation.

Step 4 Add contents to other titles of your slideshow in Microsoft Word. If you are making a slideshow on Microsoft Word 2007/2010, you cannot add videos into your presentation. For Word 2013 or later, click the Online Video option and you will be presented three options on the Insert Video dialog.

Step 5 Next, open the File menu and select Options to open the Options window. Hit the Quick Access Toolbar, select All Commands under the Choose Commands From menu and choose Send to Microsoft PowerPoint. Hit the OK button and then send the slideshow to PowerPoint.

Besides making a slideshow on word, you can also read this post to make professional slideshow in PDF format .

Part 3: Microsoft Word slideshow maker alternative - Slideshow Creator

If you are looking for a professional slideshow maker, Aiseesoft Slideshow Creator ( https://www.aiseesoft.com/slideshow-maker.html ) is a good option. Its main features include:

1. Create a slideshow on computer with oceans of templates and themes.

2. Use music, photos, and videos in your slideshow easily.

3. Offer extensive photo editing tools.

4. Preview slideshows with the built-in player.

5. Export your slideshow in MP4, AVI, or targeting devices.

How to make a slideshow without Microsoft Word

Step 1 Add videos and photos in your slideshow

Install Slideshow Creator on your computer and start it. Hit the Add icon and import the photos and videos that you want to use. Then you can edit the media file with the Slideshow Creator.

Step 2 Select your favorite theme

Go to the Theme tab, select a proper theme from the database based on the style of your slideshow to add theme . Next, click the Background Music button at bottom of the window and set the background music with your favorite song. Plus, the application offers plentiful transitions and filters to polish your slideshow.

Step 3 Export the slideshow quickly

Finally, press the Export button, and then select the output format and resolution, drop the name and select a folder to save it. Click the Convert button to complete it.

Here's the video about making slideshows for you. Click it to check.

You may need: How to Make Slideshow with iPhoto

It is true that you can make a slideshow on Microsoft Word 2007/2010/2013 and later. If you only have Word on your desktop, follow our guides above to make presentations at any time. In addition, we also shared a professional tool, Aiseesoft Slideshow Creator. It is an easy way to make slideshow with multimedia contents.

What do you think of this post?

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On a Windows computer, you can use the Aiseesoft Slideshow Maker to make a slideshow first, then burn it to a DVD disc via Aiseesoft DVD Creator. And for Mac users, you can create a slideshow on Mac via the built-in slideshow feature and burn it to a DVD disc via DVD Creator.

How to create a slideshow with music? 4 ways here shows you to make a picture/video slideshow with music on Windows/Mac/online with Slideshow Creator, PowerPoint, iPhoto and Adobe Spark.

This is the review of top 12 free slideshow maker. Go through the list to pick up the best one to make the photo slideshow on Windows, Mac, online, iPhone/iPad and Android phone easily.

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How to Add PowerPoint Slides Into a Word Document

Insert PowerPoint slides as individual images

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What to Know

• In Word, go to Insert > Add from Files and select the PowerPoint file. Choose Insert Slide for each slide you want to add.

Use the Picture Format menu to adjust each inserted slide.

When you want to use PowerPoint slides in a Microsoft Word document, use the Add from Files tool to import one or more slides from a PowerPoint presentation as images to the Word file. We show you how to do it using Microsoft Word for Microsoft 365, Word 2019, Word 2016, and Word for Mac.

How to Insert PowerPoint Slides Into a Word Document

Slides from an existing PowerPoint presentation can be inserted as an image into a blank document or an existing document.

Open an existing or blank Word document, then position the cursor where you want to insert the PowerPoint slide.

Go to the Insert tab and select Add from Files .

Select the PowerPoint file that contains the slides you want to add to the Word document.

If the file isn't listed, select Show More Files to browse the filesystem and choose a file.

In the Insert From File panel, find the slide you want to insert as an image and select Insert Slide to insert it into the document.

The slide appears as an image. It can only be edited with photo tools.

Considerations

In old versions of Microsoft Office , it sometimes made sense to export PowerPoint content into Word to mark it up with the speaker's notes and other information. However, PowerPoint has advanced such that these workarounds no longer prove as helpful.

PowerPoint presentations can be exported in different formats including PDF, several image formats, several movie formats, and a rich-text outliner format. Use these export formats as an alternative to a multi-step Word process.

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How-To Geek

How to convert a word document to a powerpoint presentation.

You can get a great jumpstart on your next slideshow.

Quick Links

What you need to know, how to convert word to powerpoint on the web.

You might have converted a PowerPoint presentation to a Word document before so that you could edit it. But did you know that you can do the reverse? Take your Microsoft Word document and turn it into a Microsoft PowerPoint slideshow.

Related: How to Convert a PowerPoint to Word and Make It Editable

Maybe you want a jumpstart on creating your presentation using the text that you've saved in Word. Or maybe you've realized that your document would be better presented as a PowerPoint slideshow. With Word on the web, you can convert your document easily.

Here are a few things to keep in mind in terms of converting Microsoft Word documents to PowerPoint presentations. These points might be updated over time. The feature began rolling out in early 2021 :

• The ability to convert PowerPoint presentations is currently only available in Word for the web.
• The option is currently only available in English.
• The feature is not currently available when using Safari or Internet Explorer.
• At the time of writing, text content is available for export. If you have media content in your Word document, you'll need to add it to the PowerPoint presentation separately.

Now, if you're ready to give this feature a try, let's get to it! Head to the  Microsoft Office online  website, sign in to your account, and open your document in Word. You do not have to open PowerPoint in another tab or window.

Click File > Export and choose the "Export to PowerPoint Presentation" option.

You'll see a pop-up window with a collection of themes. Select the theme that you want to use and click "Export." You can change the theme in PowerPoint once it's exported if you like.

After several moments, you'll receive a notification that your newly converted presentation is ready. Click the "Open Presentation" button.

The slideshow will open in Microsoft PowerPoint for the web in a new tab.

The presentation will be saved to OneDrive automatically with the same name as your Microsoft Word document. If you haven't named your document, the slideshow will have a default name, such as Document 1. Click the name in the top-left corner and give it a new file name.

Styles like headings and bullet points should transfer as such. However, this could change depending on the theme that you select. Keep in mind that you might need to make some adjustments to the slideshow after you export it.

Check out some of our tips for making great PowerPoint presentations !

Related: 8 Tips to Make the Best PowerPoint Presentations

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How do I enable presentation mode?

I have purchased a new laptop. Just installed Windows 10. Old laptop on Windows 7 allowed me to press Windows+X to open Mobility Center. That seems absent from Windows 10. But I do see a large menu that lets me choose Mobility Center.

Old laptop was just upgraded to Windows 10 and choosing its Mobility Center offers a "Presenting" option as it did under Windows 7. This is missing on Windows 10. I found a file named PresentationSettings.exe and copied it to the new laptop, but it doesn't run. Tried basic run and running in Admin mode. Nothing.

How can I achieve Presentation Mode on new laptop? I do lots of presentations and I really desire this feature.

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Replies (15) .

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Thank you for posting your query on Microsoft Community.

I understand that you have concern about lost of Windows Mobility Center on Windows 10. I apologize for the inconvenience caused to you.

The issue could occur if the desktop gadgets and some features which will not be present as a part of Windows 10 upgrade.

Some of the settings and personalization settings will be changed when you upgrade to Windows 10. 

Please refer to the below Wiki Article provided by Andre Da Costa about Windows 10 and check if it helps.

Refer to the section : Which features will be removed when I upgrade from a previous version of Windows?

http://answers.microsoft.com/en-us/insider/wiki/insider_wintp-insider_install/frequently-asked-questions-windows-10/5c0b9368-a9e8-4238-b1e4-45f4b7ed2fb9

But you will be able to access the Windows Mobility Center options on Windows 10.

1. Click on Search bar .

2. Type " Windows Mobility Center " without the quotes in search bar and click on it.

Let us know  if you need any further assistance on Windows related issues and we will be glad to help.  

6 people found this reply helpful

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Sorry this didn't help.

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Thanks for your feedback.

No, question still isn't answered. Sorry

Question wasn't about missing Mobility Center. It was about Presentation Mode missing from Mobility Center.

How do I enable Presentation Mode in Windows 10?

2 people found this reply helpful

Thank you for your reply with the current status of the issue. Sorry for the late response.

Sorry to inform you that presentation mode option is not available on Windows 10. It has been removed in Windows 10.

Why would you remove Presentation mode?

66 people found this reply helpful

8 people found this reply helpful

Its still there...just not a modern app ?

just type presentationsettings and start it, or mobility center ?

3 people found this reply helpful

1 person found this reply helpful

Hi Microsoft,

Do you have any plans to return this useful feature which I use on a regular basis on Windows 7.

I do not understand why you would remove a useful feature which is used by many professional users.

An explanation justifying your decision would be most helpful.

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• Article Author

Hello RoboWizard, :)

If you like, you could use the tutorials below create either a "Windows Mobility Center" and/or "Presentation Settings" shortcut to help make it easier to turn presentation mode on/off in Windows 10 as well.

These are not available in the Windows 10 Home edition though.

https://www.sevenforums.com/tutorials/201950-windows-mobility-center-shortcut-create.html

https://www.sevenforums.com/tutorials/111815-presentation-settings-shortcut-create.html

4 people found this reply helpful

The feature hasn't been removed from Windows 10. For example, it Works fine on my Surface 4 PRO,and one day it disappeared from the mobility center of my Surface 3.

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• Use Presenter View Video
• Add speaker notes​ Video
• Practice and time your presentation​ Video
• Record a presentation Video
• Print a presentation Video

Use Presenter View

PowerPoint Presenter View shows you the current slide, the next slide, and your speaker notes, to help you focus while presenting and connect with your audience. 

Select the Slide Show tab.

Select the Use Presenter View checkbox.

Select which monitor to display Presenter View on.

In Presenter View , you can:

See your current slide, next slide, and speaker notes.

Select the arrows next to the slide number to go between slides.

Select the pause button or reset button to pause or reset the slide timer in the upper left.

See the current time to help you pace your presentation.

Select the font icons to make the speaker notes larger or smaller.

Select the annotations pen icon to draw on the screen in real time, or select a laser pointer.

Select the thumbnail icon to see all the slides in your presentation and quickly jump to another slide.

Select the magnifying glass icon to zoom in on a particular part of a slide.

The screen icon let's you make the screen temporarily black to focus the attention on you.

Select END SLIDESHOW when you're done presenting.

Start the presentation and see your notes in Presenter view

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