print an outline view of the presentation

How to Print an Outline of the Presentation in Powerpoint

When you are creating a slideshow in Powerpoint for school or work, someone might ask you to also make an outline.

At first, this might seem like a lot of extra work, but there is actually a way to generate this document in Microsoft Powerpoint without needing to create an entirely separate document.

Our tutorial below will show you how to print an outline of the presentation in Powerpoint by adjusting an option on the Print menu.

Summary – How to Print an Outline View in Powerpoint 2010

• Click the File tab at the top-left corner of the window.
• Click Print in the left column.
• Click the second dropdown menu (it says Full Page Slides by default), then click the Outline option.
• Confirm that the outline is correct, then click the Print button.

Our guide continues below with additional information on how to print an outline of the presentation in Powerpoint , including pictures of these steps.

Learning how to print the outline view in Powerpoint 2010 is a valuable skill for someone that spends a lot of time working with Powerpoint presentations.

Many presentations can be incredibly large, and printing out every slide can be both unwieldy and unproductive.

But the outline view in Powerpoint 2010 provides a summarized version of your spreadsheet’s information, and printing an outline from Powerpoint 2010 can give you a condensed list of the slides and the information contained on them.

While we have previously discussed ways to print out handouts and speaker notes in Powerpoint 2010, one of those options might not be ideal for every situation.

Sometimes you want to print out a short summary of the information contained in your slideshow, whether it is for you or your audience.

Luckily Powerpoint 2010 also generates an outline from your slideshow information, so you will want to learn how to print an outline from Powerpoint 2010.

Generally speaking, an outline will usually be much smaller than if you printed handouts for everyone in your audience, as the outline will only include the text from your slides.

This will reduce the amount of paper that you use and will present the bulk of your slideshow information in a format that is easy to manage.

Printing Outlines in Powerpoint 2010 (Guide with Pictures)

The outline of your slideshow in Powerpoint is something that Powerpoint generates automatically. You do not need to do anything special for the outline to be created

It will take all of the text on each of your slides, then it will organize that information, by slide, into one complete outline document.

You can follow the steps below to learn how to print your outline in Powerpoint 2010.

Step 1: Double-click your Powerpoint presentation to open the slideshow in Powerpoint 2010.

Step 2: check each slide to ensure that you have included all of your text information and that everything is spelled correctly..

Note that there is a spell check utility available in the Proofing section of the ribbon on the Review tab.

Step 3: Click the File tab at the top-left corner of the window.

Step 4: click print in the column at the left side of the window., step 5: click the full page slides drop-down menu at the center of the window, then click the outline option in the top section..

Step 6: Check the outline document in the preview section at the right side of the window to see what information will be included on the printout.

If something is incorrect or does not make sense without also including a video or image to which it refers, then consider revising the text so that it is more helpful in the outline format.

Step 7: Click the Print button at the top of the window to print out the outline document.

Now that you know how to print an outline of the presentation in Powerpoint , you will be able to generate one of these documents whenever you need a summary or a shorter version of the complete presentation that you created.

Would a slide in your presentation, or even the entire presentation itself, look better in portrait orientation? Learn how to switch to portrait orientation in Powerpoint 2010 and look at your slide shows from a different perspective.

More Information on How to Print an Outline From Powerpoint 2010

When you follow the steps above to create a presentation outline of your PowerPoint slides, you will not only be able to see how many slides are in the presentation, but you will also get a helpful overview of the entire presentation.

This outline can be a good way to convert the presentation to a Word document if you also need to make a document from the slideshow. Since it contains only the text and none of the images, you won’t need to go through a lot of work to adjust the layout by removing all of those images or objects.

While the outline view is the main focus of this article, you can also use a similar option to create a notes page for each of the slides that you have created.

A notes page is going to include a single page for each slide, but any of the content in the Notes pane at the bottom of the slide editor.

If you need to create handouts for your audience, then you might want to select one of the Notes options rather than select Outline.

One other option that you have for viewing the presentation outline instead of going to the Print Preview is to select the View tab at the top of the window, then click Outline View in the Presentation Views group at the left side of the window.

This will open a column at the left side of the window that shows the outline. There is also a slide number next to each section of information so that you know which slide to attribute that content to.

You can click the Normal view button when you are finished working with the Outline view.

Matthew Burleigh has been writing tech tutorials since 2008. His writing has appeared on dozens of different websites and been read over 50 million times.

After receiving his Bachelor’s and Master’s degrees in Computer Science he spent several years working in IT management for small businesses. However, he now works full time writing content online and creating websites.

His main writing topics include iPhones, Microsoft Office, Google Apps, Android, and Photoshop, but he has also written about many other tech topics as well.

Read his full bio here.

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How to Print an Outline of the Presentation in Powerpoint: A Step-by-Step Guide

May 10, 2024

Michael Collins

Printing an outline of your PowerPoint presentation is a handy way to have a clear, concise version of what you intend to present. It’s perfect for handing out to your audience or for your own reference during the presentation. In just a few simple steps, you can transform your slides into a printed outline.

Step by Step Tutorial on How to Print an Outline of the Presentation in PowerPoint

Before we dive into the steps, let’s get a clear picture of what we’re aiming for. By printing an outline, we mean a text-only version of your PowerPoint slides. This includes all the titles, main points, and any subpoints you’ve included in your slides. It’s basically a stripped-down version without the graphics and slide designs.

Step 1: Open your PowerPoint presentation

First things first, you’ll need to open the presentation you want to print.

Once your presentation is open, you’re ready to start the process of creating your outline. Make sure you’ve saved all your work before proceeding to the next step to avoid losing any important information.

Step 2: Click on the ‘File’ tab

Navigate to the ‘File’ tab located at the top left corner of your screen.

This step is pretty straightforward. The ‘File’ tab is your gateway to various functions, including printing options.

Step 3: Select ‘Print’

Under the ‘File’ tab, choose the ‘Print’ option.

After clicking ‘Print,’ you’ll be taken to the print setup page. This is where you can select various printing options and settings.

Step 4: Choose ‘Outline’ under ‘Print Layout’

In the ‘Print’ settings, look for ‘Print Layout’ and select ‘Outline.’

By selecting ‘Outline’ you are telling PowerPoint that you want to print a text-only version of your slides. This will exclude any images or design elements you have on your slides.

Step 5: Adjust your printer settings if necessary

Make any necessary adjustments to your printer settings, such as selecting your printer and deciding on the number of copies.

This may involve choosing the right printer if you have multiple options, selecting whether you want your outline printed on one side or both sides of the paper, or deciding if you need more than one copy.

Step 6: Click the ‘Print’ button

Finally, click the ‘Print’ button to print your outline.

After completing this final step, your printer will start printing the outline of your PowerPoint presentation. Make sure your printer is on and has enough paper and ink or toner.

After completing these steps, your printer will churn out a crisp, clear outline of your PowerPoint presentation. This will serve as a great reference during your presentation or as a takeaway for your audience to review later.

Tips for Printing an Outline of the Presentation in PowerPoint

• Before printing, review your outline for any errors or formatting issues.
• Use bullet points or numbered lists in your slides for a clear, organized outline.
• Consider the environment – print on both sides of the paper if possible to save resources.
• Check your printer’s ink or toner levels before starting to avoid any printing mishaps.
• If you have a long presentation, consider breaking up your outline into sections for easier reference.

Frequently Asked Questions

What is a presentation outline in powerpoint.

An outline in PowerPoint is a text-only version of the slides, displaying the titles and main content without the design elements like graphics and backgrounds.

Can I customize what appears in my printed outline?

Yes, you can edit your slides to determine what text appears in the outline. This includes editing the titles, main points, and subpoints.

Will my printed outline include images and graphics from the slides?

No, a printed outline will only include text. Any images or graphics on the slides will not be included in the printout.

Can I print an outline if I’m using PowerPoint Online?

Yes, you can print an outline from PowerPoint Online by following the same steps as the desktop application.

What if I want to print my slides with notes instead of just an outline?

In the ‘Print’ settings, select ‘Notes Pages’ instead of ‘Outline’ to print your slides with the notes you’ve added.

• Open your PowerPoint presentation.
• Click on the ‘File’ tab.
• Select ‘Print’.
• Choose ‘Outline’ under ‘Print Layout’.
• Adjust your printer settings if necessary.
• Click the ‘Print’ button.

There you have it – a straightforward guide on how to print an outline of the presentation in PowerPoint. Printing an outline can save you time and help you stay organized during your presentation. It’s a simple yet effective way to focus on your key points without the distraction of slide designs and visuals. Plus, it’s a great resource for your audience to follow along or to review later. So, the next time you prepare for a big presentation, remember this handy tip to print an outline. It just might be the key to delivering a clear, focused, and successful presentation. Keep practicing, and soon, you’ll be a PowerPoint pro!

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Outline View in PowerPoint – Everything You Need to Know!

By: Author Shrot Katewa

Not a lot of people are aware that you can actually make a presentation by outlining your key points in a simple bulleted list format! This is where the Outline View in PowerPoint comes in handy!

In today’s article, we will take a look at the “Outline View” in PowerPoint, how to access it, and how to work with your presentation in the outline view!

So, let’s get started!

1. What is Outline View and Why is it Used?

The “Outline View” in Microsoft PowerPoint is a way of accessing the slides in a more simplistic manner. It removes the clutter of images and other infographics from your slides and helps you focus specifically on the text present on the slides.

In the outline view, you can see a list of the titles, subtitles as well as text on each slide. Using the outline view you can easily organize key information on your slides. You can also export or import the outline to and from other documents.

Furthermore, the outline view is also editable, which makes it easier to add or remove any text from the PowerPoint presentation.

2. How to Access the Outline View in PowerPoint?

In Microsoft PowerPoint, you can very easily access the outline view and navigate it.

To access the outline view in PowerPoint, first, click on the “View” tab in the menu bar located at the top of the screen. In the “View” menu, click on “Outline View” which is the second option in the “Presentation Views” section.

This will show the presentation outline in a sidebar on the left side of the screen.

3. How to Expand Slides in Outline View?

In the “Outline View” , you can expand any or all slides to view all the content within the slide. There are 3 different methods you can use to expand the slides in the outline view.

3a. Method 1 – Using Right-Click

You have to first open the “Outline View” from the “View” menu. In the outline sidebar located at the left side of the screen, “Right Click” on the box beside the slide number which you want to expand.

Then click on the “Expand” option from the right-click menu.

3b. Method 2 – Using Double-Click

You can use the double-click method to quickly expand the slide outline. All you have to do is “Double Click” on the box located between the slide number and the slide title.

3c. Expand All Slides Using Expand All Feature

In the “Outline View” , you can also expand all the slides at once. To do so, “Right Click” on the box next to any slide. In the right-click menu, click on the arrow beside the “Expand” option to open another dropdown menu.

Then click on the “Expand All” option to expand all the slides.

4. How to Collapse Slides in Outline View?

Microsoft PowerPoint offers various methods to collapse slides in the “Outline View” . Collapsing the slides can help you see the list of the slides in a presentation easily.

4a. Using Right-Click

In the “Outline View” , locate the expanded slide from the sidebar on the left side of the screen. Then “Right Click” on the box next to the slide number and click on the “Collapse” option from the pop-up menu.

4b. Using Double-Click

To collapse a slide using the double-click method, all you have to do is “Double Click” on the box at the left side of the expanded slide. The slide will immediately collapse hiding all the text except the heading.

4c. Collapse All Feature

You can also collapse all the slides at once. To do so, “Right Click” on any slide in the outline. Then click on the arrow beside the “Collapse” option.

Finally, you have to click on the “Collapse All” option from the secondary pop-up menu.

5. How to Rearrange Slides in Outline View?

When reviewing the outline of a PowerPoint presentation, you may need to rearrange some slides based on their contents.

In the “Outline View” , you can move a slide in between the contents of another slide. You can also simply move a slide up or down.

5a. How to Move Up Slides in Outline View?

In the “Outline View” , you can move a slide up by one or even more slides. There are different methods to move up slides in PowerPoint. The first step is to click on the “Outline View” option from the “View” menu.

Method 1 – Using Right-Click

In the “Outline View” sidebar at the left side of the screen, “Right Click” on the slide you want to move up. Then click on the “Move Up” option from the right-click menu.

To move up the slide further, repeat the process until the slide reaches the preferred position in the outline.

Method 2 – Using Drag & Drop

You can also move up a slide quickly by using the drag and drop method. All you have to do is click and hold on to the box next to the slide number and then drag the slide up as much as you need.

5b. How to Move Down Slides in Outline View in PowerPoint?

Similar to the process of moving up a slide, you can easily move down a slide. All you have to do is “Right Click” on the slide from the outlines on the left side of the screen.

Then click on the “Move Down” option from the pop-up menu. Alternatively, you can drag and drop the slide to the preferred position.

6. How to Add Content on Slides Using Outline View?

The presentation outline in the “Outline View” is editable. Thus, you can edit the content of a slide by editing the outline. To add content on slides using the “Outline View” , follow the 2 simple steps.

Step-1: Open the Outline View

In the menu ribbon located at the top of the screen, click on the “View” tab. You have to then click on the “Outline View” option which is the second option in the “Presentation Views” section of the “View” menu.

Step-2: Click on the slide and add content to the outline

In the outline sidebar at the left side of the screen, click on the slide and heading level where you want to add content. Then type in the content. You will see the text being added to the presentation slide.

If you want to add text in a new line, simply press “Enter” and start adding the content. It will be visible separately on the slide.

6a. How to Increase or Decrease Indent of Content in Outline View?

To increase or decrease the indent of content in the “Outline View” , click on the “Home” tab in PowerPoint . Next, you have to click on the content in the outline sidebar for which you want to change the indentation.

Increase Indentation

By increasing the indent level, you push the content to the right. The content is thus moved to a higher list level. To increase the indentation, click on the “Increase List Level” option in the “Paragraph” section of the “Home” tab in PowerPoint.

Decrease Indentation

By decreasing the indent level, you can push the content to the left, and decrease the list level. To do so, click on the “Decrease List Level” option in the “Paragraph” section of the “Home” menu.

7. How to Change Content Hierarchy Using Outline View in PowerPoint?

In the “Outline View” , you can change the content hierarchy of the contents within a slide.

Content hierarchy is the order of the content in a slide. The top of the hierarchy is the heading and then the “List level 1” , “List level 2” and so on.

7a. Promote Content in Outline View in PowerPoint

Promoting content pushes the content up the hierarchy.

To promote content in outline view in PowerPoint, you have to first “Right Click” on the content in the outline sidebar. Then click on the “Promote” option from the right-click menu.

You can repeat this process to promote the content up to a few hierarchy levels. However, you cannot promote a “Heading” since it is the highest level in the hierarchy.

7b. Demote Content in Outline View in PowerPoint

When you demote content, it is pushed down the hierarchy.

To demote content in outline view in PowerPoint, “Right Click” on the content in the outline that you want to demote. Then click on the “Demote” option.

You can repeat the process to move the content further down the hierarchy. For headings, you can only demote the heading of a text-only slide.

8. How to Go Back to Normal View from Outline View in PowerPoint?

If you want to exit the “Outline View” , you can easily return to the “Normal View” in PowerPoint.

To go back to “Normal View” from “Outline View” , all you have to do is click on the “View” tab in the menu ribbon. Then click on the “Normal” option which is the first option in the “View” menu.

9. How to Save Your PowerPoint Presentation as an Outline?

Besides viewing the presentation outline, you can also save your PowerPoint Presentation as an outline. All you have to do is follow the 4 easy steps.

Step-1: Click on the “Save As” option

In the menu ribbon at the top of the screen, click on the “File” tab to open the “File” menu. Then click on the “Save As” option in the “File” menu.

Step-2: Click on “More options”

In the “Save As” screen, click on the “More options” option which is above the “New Folder” button (as shown in the image in step 1). This will open a dialog box.

Step-3: Click on “Outline/RTF”

In the “Save As” dialog box, click on the “Save as type” box at the bottom. Then click on the “Outline/RTF” option from the pop-up menu.

Step-4: Click on the “Save” option

Now all you have to do is click on the “Save” button at the bottom of the “Save As” dialog box. This will save the PowerPoint presentation as an outline.

10. How to Print Outline View in PowerPoint?

Microsoft PowerPoint allows you to print the outline of the presentation only. All you have to do is follow the 3 simple steps.

Step-1: Click on the “File” tab

In the open PowerPoint presentation, click on the “File” tab from the menu ribbon located at the top of the screen. In the sidebar of the “File” menu, click on the “Print” option.

Step-2: Click on the “Print Layout” option

Under the “Settings” section, click on the box that says “Full Page Slides” . It will open a “Print Layout” pop-up menu. In the pop-up menu, click on the “Outline” option.

The presentation outline will appear on the preview screen.

Step-3: Click on the “Print” option

Finally, you have to make sure the device is connected to a printer. Then all you have to do is click on the “Print” button at the top of the screen.

11. How to Convert a Word Outline into a PowerPoint Presentation Using Outline View?

Microsoft PowerPoint allows you to import the outline from a Microsoft Word file. Importing an outline will automatically create slides for you. All you have to do is follow the 3 easy steps.

Step-1: Click on the “Slides from Outline” option

The first step is to click on the “Home” tab in the menu ribbon. In the “Slides” section of the “Home” menu, click on the “New Slide” option to open a dropdown menu.

Click on the “Slides from Outline” option from the bottom of the dropdown menu.

Step-2: Click on the “Insert” button

In the “Insert Outline” dialog box, click on the Microsoft Word document which you want to import. Then click on the “Insert” button at the bottom of the dialog box.

Step-3: Arrange the content

Since the process automatically transforms the Word outline into a PowerPoint outline, the content may need some adjustments. If the Word outline does not have any headings, each paragraph will be converted into a slide.

To arrange them, “Right Click” on the content, and then click on the preferred option from the “Move Up” , “Move Down” , “Promote” and “Demote” options in the right-click menu.

12. Outline View Not Showing Text? Here’s Why!

In Microsoft PowerPoint “Outline View” , the text in the content placeholder is automatically shown in the outline. So when a slide has no content placeholder, the outline will not show any text.

To solve the problem, you will first need to add a placeholder in PowerPoint . Follow the steps mentioned below –

Step-1: Click on the “Slide Master” option

The first step is to open the slide where the “Outline View” is not showing any text. Then click on the “View” tab from the menu ribbon. In the “Master Views” section of the “View” menu, click on the “Slide Master” option.

Step-2: Click on the “Insert Placeholder” button

The next step is to click on the “Insert Placeholder” option in the “Master Layout” section of the “Slide Master” view. Then click on the “Content” option from the dropdown menu.

Step-3: Draw the “Content Placeholder”

Now all you have to do is draw the “Content Placeholder” into the slide layout. You can also resize and reposition the placeholder.

Click on the “Shape Format” tab in the menu ribbon to access more options to edit the content placeholder.

Step-4: Click on the “Close Master View” option

To save the content placeholder, click on the “Close Master View” option under the “Slide Master” tab. The screen will return to “Normal View” .

Step-5: Paste the text to the “Content Placeholder”

The final step is to cut the text in the slide and paste it into the “Content Placeholder” . To do so, select the text and press the “Ctrl+X” keys on your keyboard. Then click on the “Content Placeholder” and press the “Ctrl+V” keys.

Step-6: Click on the “Outline View” option

In the menu ribbon, click on the “View” tab and then click on the “Outline View” option. You will see that the text is now showing in the outline view.

Credit to Katemangostar (on Freepik) for the featured image of this article (further edited)

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The Outline View in PowerPoint (Ultimate Guide)

• PowerPoint Tutorials
• Miscellaneous
• December 5, 2017

This ultimate guide to the Outline View will catch you up to speed on the best ways to use the Outline View in PowerPoint.

There are a variety of different ways you can use the Outline View in PowerPoint to create, review and rearrange your content, all detailed below.

Table of Contents

What is the outline view in powerpoint.

It’s simply a way to view your presentation based solely on the text found within the content placeholders of your slides.

For example, you can see the difference between the views in the  SAME deck below – the one on the left is the Normal View (thumbnail view), the one on the right in the Outline View.

And beyond simply showing the outline of your presentation, there are a number of tricks, shortcuts and PowerPoint hacks to BEND the Outline View to do your beck and calling.

You can slowly scroll down the page and soak up all of this PowerPoint goodness, or use the table of contents on the left to jump around to some of the advanced topics.

Switching to the Outline View in PowerPoint

There are three different ways to open (or switch to) the Outline View in PowerPoint, both described below.

Option #1. My favorite way to switch to the Outline View in PowerPoint is the CTRL + SHIFT + TAB   keyboard shortcut.

This shortcut opens and/or closes the outline view, displaying either the normal thumbnail view of your slides or the outline view of your content.

Notice how in the outline view (pictured above), instead of seeing the thumbnail preview of the slides (with the respective graphics) you only see the text that is in the  content placeholders .

And this makes a BIG difference!

The text you type into normal shapes and text boxes will NEVER show up in the Outline View, only the text that is the content placeholders that are set on the Slide Master.

Open the outline view #2

Another way you can open the outline view is by simply clicking the Normal icon at the bottom of your PowerPoint workspace.

• Clicking the icon once will open the outline view (assuming your notes pane is already open)
• Clicking the icon a second time will close the outline view, returning you to the thumbnail view.

If your notes pane is not open, you will need to click the icon an extra time before moving to the outline or thumbnail view.

Outline View NOT showing text?

Only text that is typed into content placeholders will show up in the outline view.

What’s a content placeholder?

Content placeholders are objects that you (or someone) set on the slide master of your presentation. These are objects like titles, subtitles and any other ‘type to add text here’ type of objects.

These types of placeholders can only be set on the Slide Master, and it’s only the text typed within these placeholders that shows up in the Outline View of your presentation.

So if you move to the Outline View (CTRL + SHIFT + TAB) and don’t see your slide’s text there, it means that your text is not in a content placeholder, it’s likely in a normal shape or text box that has been added to your presentation.

All of the other normal shapes and text boxes that you add to your presentation in the normal view, WILL NOT show up in the outline view of your presentation (no matter what you do).

Drafting an outline in PowerPoint

The MOST IMPORTANT keyboard shortcut to remember when drafting an outline in PowerPoint is:

New Slide Shortcut in PowerPoint, Ctrl plus Enter

Ctrl + Enter

This is your one stop shop for jumping between your content containers (regardless of how many you have) either in the Outline View or the Normal View of your presentation.

In the picture below you can see the different numbers in the Outline View on the left and follow the arrows to the right to see how they line up with the content containers on the right.

CTRL + ENTER allows you to jump between these containers without taking your hands off of the keyboard.

This shortcut works both in the Normal View in PowerPoint – jumping between content containers – and the Outline View in PowerPoint.

Once you run out of content placeholders to type text into, hitting CTRL + ENTER again gives you a new blank slide to work with.

Outline View Keyboard Shortcuts

Besides the CTRL + ENTER keyboard shortcut described above, there are a number of other Outline View shortcuts, most of which involve the ALT + SHIFT keys (making them easier to remember)

When using the Outline View shortcuts, remember that for most of them to work (like collapse groups ALT + SHIFT + 1 and expand groups ALT + SHIFT + 9) you need to rotate to the Outline View to activate it.

To rotate (or activate) the Outline View is to first open the outline view (CTRL + SHIFT + TAB) and then rotate active panes counterclockwise (SHIFT + F6).

If you are brand new to shortcuts, my advice is to just first start with the open/close Outline View shortcut (CTRL + SHIFT + TAB). If you are an intermediate to advanced user and will be frequently using this view, then it’s worthwhile learning how to activate and navigate this view entirely from your keyboard.

Resetting your text formatting

If for whatever reason you forget to paste your content as Text, you can always reset your slide (either in the Normal View or Outline View) to refresh your default formatting.

To do so simply select your text (or slides in the Normal View), navigate to the Home tab, and in the Slide group section select Reset .

Resetting your slides does two things simultaneously:

• It forces all of your content placeholders back into their original position, defined by their position on your Slide Master (this is useful if something accidentally gets moved out of place).
• It forces all of your text back to its original text formatting, as defined by the Slide Master and Theme.

How to print the outline view in PowerPoint

Another overlooked feature of the Outline View is that you can print it.

This is useful when you have a large presentation and you simply want to see what it looks like based on the Titles, sub-titles and other content placeholders….basically your slides minus all of your graphics, pictures, etc.

To print your outline view, simply follow these steps.

1. Navigate to the Print Options

On your keyboard, hit CTRL+P to open up the print options for your presentation.

2. Navigate to the Outline View

Within the print options, select the ‘Full Page Slides’ dropdown (the default setting) and within the menu in the upper right-hand corner, select the Outline View.

Once the outline view is selected, you’ll see a print preview of your slides on the far right.

As shown in the picture above, by default the Outline View is a default blank layout, but you can customize this as I will show you in the next section.

For additional help printing your PowerPoint slides as handouts, check out our guide here .

To learn how to convert your presentation outline into the PDF file format, see our guide here .

Customize the Outline View

If you frequently print the Outline View of your presentation, you can customize it with your own personalized branding (colors, logos, etc.).

This is particularly useful if you plan on sending the print out of the Outline View around. To customize your Outline View, follow these steps.

Step #1. Navigate to the Handout Master

There are two ways to do this:

• From the view tab, select the handout master icon.
• Holding the SHIFT key on your keyboard, click the slide sorter command at the bottom of your screen.

This Shift + Slide Sorter shortcut is a hidden shortcut.

2. Navigate to the Outline View framework

Within the Handout Master view, open up the slides per page drop-down.

So this is where you can select the different formats of your slides when printing them as handouts, depending on how many slides you plan to print per handout.

These options line up directly (plus some like the Notes Page ) with the handout print options available as showing in the picture below.

Within the drop down, simply select the Outline View at the bottom to open up the Outline View format.

3. Customize your Outline View

Just like working with any normal slide, in this Handout Master Outline view, you can add your own personal customizations like your logo, design elements, extra text, etc.

In the example below I’ve added the Nuts & Bolt log in the upper right-hand corner and a simply gradient colored rectangle down the left-side of the page. You don’t have to do anything too fancy…a little effort will go a long way and shock most people.

Using the Outline View in Word and PowerPoint

There are two ways to get an outline from Word into PowerPoint.:

• Import the Outline from PowerPoint which allows you to add the slides to an existing presentation
• Open the Outline directly in PowerPoint creating a brand new presentation

If you are using a Mac, you need to use the Rich Text file Format (.rtf). See instructions for how to do this on  Microsoft’s website here .

Import a Word Outline into PowerPOint

Importing your slides like this will add any new slides to the current presentation you are working in. Don’t worry, none of your other slides will be affected.

To learn about the common mistakes that happen when converting Word to PowerPoint, see our post here .

1. Navigate to the ‘Slides from Outline’ command

From within your presentation, navigate to the Home tab, open the New Slide drop down and at the bottom of the dialog select Slides from outline… to open the File Navigation dialog box.

2. Find your Word document

Within the dialog box, find your Word document and select ‘Insert’.

To fix this, you need to use the Title style and Heading 1 styles in Word.

Don’t forget to format your presentation

Importing an outline like this is a great way to jump start your presentation building process, but don’t stop here.

Your outline will always import in the most DEFAULT blank presentation style with only the Title and Content container slide layout.

This default look DOES NOT make for an effective presentation, so you will want to make sure to apply a theme and work on incorporating visuals like charts, tables, pictures, etc. to make your presentation more effective.

Opening an outline in PowerPoint

Instead of importing your outline, you can open your outline directly in PowerPoint to start a brand-new presentation.

To do so, follow these simple steps.

1. Go to the Open File dialog box

Within PowerPoint, either navigate to the File tab, Open and select Computer or on your keyboard simply hit CTRL + F12.

Using either method, the navigation dialog box opens up.

2. Change the file type you are searching for

Within the Open File dialog box, in the lower right-hand corner change the file type you are searching for from PowerPoint files to All Outlines .

3. Find your outline document

Find your outline document (I usually just save mine in Word) and click okay.

Note, if you are using a Mac, you need to save your Word document in the Rich Text File (.rtf) format.

If your outline is formatted correctly, your text will import correctly in the title and content container placeholders. If not formatted correctly, each line of text from your outline will import as its own individual slide.

Final Thoughts

So those are all the different ways you can use the Outline View in PowerPoint to quickly build and edit your PowerPoint presentations.

If you end up using the Outline View a lot, I highly recommend learning the keyboard shortcuts for it. Shortcuts are the fastest way to double your productivity in PowerPoint (no joke).  For a full list of our favorite keyboard shortcuts in PowerPoint, read our guide here .

If you enjoyed the depth and detail of this blog post, you can learn more about boosting your PowerPoint skills with us here .

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This Post Has 4 Comments

I apologize if this is obvious and I’m missing it.

But I don’t see anything about the browser-based version of Powerpoint.

Is that because the Outline feature simply does not exist there?

Hi Edward. Yes, unfortunately the Outline View does not exist in the online version of PowerPoint. It’s a very watered down version and I mostly use it to edit existing documents or present, rather that build out a presentation.

Wish I had a better answer for you, but thanks for the question.

I think you meant Ctrl+Shift+Tab rather than Alt+Shift+Tab, in your first mention of that shorcut. Thanks for the helpful article!

Yes, thank you for that (that was a typo on my end)! You are correct, Ctrl+Shift+Tab is the shortcut for the Outline View :). Cheers!

Comments are closed.

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• Start the presentation and see your notes in Presenter view Article
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Print your PowerPoint slides, handouts, or notes

In PowerPoint, you can print your slides, your speaker notes, and create handouts for your audience.

Print your presentation

Select File  >  Print .

For  Printer , select the printer you want to print to.

For  Settings , select the options you want:

Print All Slides : To print each slide on a single sheet or change to just print a range of slides. 

Slides : From the drop-down, choose to print all slides, selected slides, or the current slide. Or, in the  Slides  box, type which slide numbers to print, separated by a comma.

Print Layout : Choose to print just the slides, just the speaker notes, an outline, or handouts. The number of slides per page is also an option, an effective way to save paper. 

The Outline prints only the text in the slides, without images. The Notes of a presentation show the slide and the related speaker notes below it. If you choose to print Handouts, you can print several slides on one page using a variety of layouts, some with space for note-taking.

Color : Choose whether you want color, grayscale, or pure black and white. 

Edit Header & Footer : Select to edit the header and footer before printing.

For  Copies , select how many copies you want to print.

Select  Print .

Printed handouts: Add or remove slide numbering

By default, in PowerPoint for Microsoft 365 (beginning with version 1810), printed handouts include a slide number below each slide image.

You can turn off this option in the Print dialog box on the same menu where you chose to print Handouts. At the bottom of the menu are several toggle options with check marks. Clear the check mark next to Print slide numbers on handouts :

Select a heading below to open it and see the detailed instructions.

Print slides

On the File menu select Print .

Select Show Details at the bottom of the dialog box.

In the Layout box, select Slides .

Set the other printing options you want, and select Print .

Print slides with speaker notes

In the Layout box, select Notes .

Print an outline

In the Layout box, select Outline .

Print handouts (with or without slide numbering)

In the Layout box, select one of the Handout options, depending on how many slides per page you want.

By default, in PowerPoint for Microsoft 365 for Mac (beginning with version 16.30), printed handouts include a slide number below each slide image.

Select Print .

Add speaker notes to you slides

For files stored on OneDrive, OneDrive for work or school, or SharePoint in Microsoft 365, you can print slides, notes, or handouts.

To get more advanced printing layout options, use a desktop version of PowerPoint. 

Important:  If you use an add-in in your presentation, any content added to a slide via the add-in will not be printed successfully in PowerPoint for the web. In order to print such content, you would need to switch to the PowerPoint desktop app on Windows or macOS and print the slide from there.

Print in Chrome

From your PowerPoint for the web slide show, select File > Print and then choose the kind of sheets you want to print:

Wait for the Print panel to open.

Next to Destination , click Change to choose a printer. Set any other print layout options you want, such as which slides to print and one-sided versus two-sided printing. (Available options vary by printer.)

Click Print .

Print in Microsoft Edge

From your PowerPoint for the web slide show, click File > Print and then choose the kind of sheets you want to print:

Wait for the Print dialog box to open.

Under Orientation , choose the option that matches the orientation of your slides. Set any other print layout options you want, such as which slides to print and one-sided versus two-sided printing. (Available options vary by printer.)

Under Printer , choose a printer.

Click Print to print your slide show (you might have to scroll to find Print on the print panel).

Print in Firefox

Click Open PDF .

Click the printer icon in the upper right above the slide show.

In the Print dialog box that appears, under Printer , choose a printer.

Click OK to print your slide show.

When you are finished printing, close the PDF file that was opened for printing in step 2.

Print in Safari

From your PowerPoint for the web slide show, click File > Print and then choose the kind of sheets you want to print: .

From the open presentation hover your pointer over the bottom of the presentation and click this image.

In the Print dialog box, under Orientation , click Landscape . Set any other print layout options you want.

In the Printer box, choose a printer.

Click Print to print your slide show.

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How to Print an Outline of the Presentation in PowerPoint

Being able to print an outline of your PowerPoint presentation can be extremely useful, both for you as the presenter and for your audience. Having an outline allows everyone to follow along with the key points and overall flow of the presentation.

Why Print an Outline

Here are some of the biggest reasons why you may want to print an outline of your PowerPoint presentation:

Access the Outline View

This will display a text-based, hierarchical view of your presentation’s contents and structure.

Customize the Outline

Print options.

Tip: Save custom print settings for outlines under Printer Properties so it’s ready to go for next time.

Make the Most of Your Outline

Outline uses beyond printing.

The Outline View in PowerPoint has many helpful purposes beyond printing, including:

So be sure to leverage Outline View even if you don’t end up printing handouts.

Key Takeaways

Printing an outline is a great way to enhance your next presentation. Keep these points in mind:

With the right preparation, an outline can make your presentation shine!

About The Author

Vegaslide staff, related posts, how to crop a shape in powerpoint.

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How to insert bullet points in powerpoint, how to add a degree symbol in word, excel, powerpoint.

Print an Outline in PowerPoint: A Step-by-Step Guide

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Printing an outline in PowerPoint is a useful way to quickly reference the content of a presentation. When I am preparing for a presentation, I often create an outline to help me organize my thoughts and ensure that I cover all the necessary information. Printing the outline allows me to easily reference it during the presentation without having to flip through slides.

To print an outline in PowerPoint, you can follow a few simple steps. First, open the presentation and click on the “File” tab. From there, select “Print” and choose the “Outline” option under “Settings”. You can also customize the layout and format of the outline to suit your needs.

It’s important to note that the outline will only include the text content of the slides, not any images or other media. Additionally, any speaker notes that you have added will not be included in the outline unless you specifically choose to include them. Overall, printing an outline in PowerPoint can be a helpful tool for both presenters and audience members.

JUMP TO TOPIC

Choosing the Right Layout and Design Elements

Incorporating visuals and text, utilizing slide titles and structure, navigating different presentation views, editing slides with outline view, organizing content with slide sorter, customizing print layout options, exporting to pdf and other formats, creating handouts and notes pages, adapting presentations for training and lectures, designing effective powerpoint slides.

When designing PowerPoint slides, it’s important to keep in mind that the purpose of the presentation is to convey information in a clear and concise manner. Here are some tips to help you create effective slides:

The layout of your slides should be consistent throughout the presentation to create a cohesive look. Choose a design that complements the message you’re trying to convey. It’s important not to use too many design elements or colors, as this can be distracting. Instead, stick to a few key design elements that complement the content of your presentation.

Visuals can be a powerful tool to help convey information in a clear and concise manner. Use images, graphs, and other visual aids to help illustrate your points. However, it’s important not to overload your slides with too many visuals, as this can be overwhelming for your audience. Use text sparingly and make sure it’s easy to read.

Slide titles should be clear and concise, and should give the audience an idea of what to expect from the slide. Use headings and subheadings to help organize your information and make it easier to follow. It’s also important to have a clear structure to your presentation, with a clear introduction, main body, and conclusion.

Tip: Use a consistent font and font size throughout your presentation to create a cohesive look.

By following these tips, you can create effective PowerPoint slides that will help you convey your message in a clear and concise manner. Remember to keep your slides simple and easy to read, and to use visuals and text sparingly.

Mastering PowerPoint’s Views and Tools

As a presentation tool, PowerPoint is a powerful tool that offers a range of features and tools to help you create professional and engaging presentations. In this section, I will discuss how to master PowerPoint’s views and tools to help you create presentations that stand out.

One of the most important features of PowerPoint is the ability to switch between different presentation views. Each view offers a unique perspective on your presentation and can be used to help you edit and organize your content.

To access the different views, click on the “View” tab in the ribbon. From there, you can choose from a range of views, including Normal View, Slide Sorter, and Outline View.

Outline View is a powerful tool that allows you to view and edit the text of your presentation in a hierarchical outline format. This view is ideal for editing and organizing your content, as it allows you to see the structure of your presentation at a glance.

To access Outline View, click on the “View” tab in the ribbon and select “Outline View” from the “Presentation Views” group. Once in Outline View, you can edit the text of your presentation directly in the outline.

Slide Sorter is another powerful tool that allows you to view and organize your presentation slides in a grid format. This view is ideal for rearranging your slides and organizing your content.

To access Slide Sorter, click on the “View” tab in the ribbon and select “Slide Sorter” from the “Presentation Views” group. Once in Slide Sorter, you can drag and drop your slides to rearrange them and organize your content.

Pro Tip: Use the “Zoom” feature in the bottom-right corner of the PowerPoint window to zoom in and out of your presentation. This can be useful when working in Outline View or Slide Sorter, as it allows you to see more or less of your presentation at a glance.

In conclusion, mastering PowerPoint’s views and tools is essential for creating professional and engaging presentations. By using the different views and tools available, you can edit, organize, and present your content in a way that is both effective and engaging.

Printing and Exporting Presentations

As you finalize your PowerPoint presentation, you may want to print or export it for various purposes, such as sharing it with colleagues or presenting it in a meeting. Luckily, PowerPoint provides several options for printing and exporting your presentation.

When printing a presentation, you can customize the print layout options to suit your needs. To do this, click on the “File” tab and select “Print.” In the Print dialog box, under “Settings,” select the second box to expand the list of options. Then, under “Print Layout,” select “Outline.” You can also choose a page orientation (Portrait or Landscape) in the Printer Properties dialog box.

It’s worth noting that the print layout options you choose can affect the appearance of your presentation when printed. For example, if you choose to print your presentation in Outline view, only the text in the slides will be printed, without any graphics or images. However, if you choose to print in Full Page Slides view, all of the elements in your slides, including graphics and images, will be printed.

In addition to printing, you can also export your PowerPoint presentation to PDF and other formats. This can be useful if you want to share your presentation with others who may not have PowerPoint installed on their computer.

To export your presentation, click on the “File” tab and select “Export.” From there, you can choose the format you want to export to, such as PDF or JPEG. You can also choose to export only certain slides or the entire presentation.

Exporting your presentation to PDF can be particularly useful because it preserves the formatting and layout of your presentation, making it easy to share with others. Plus, PDF files can be easily viewed on a variety of devices, including smartphones and tablets.

In conclusion, printing and exporting your PowerPoint presentation can be a simple process that can help you share your work with others. By customizing your print layout options and exporting to PDF or other formats, you can ensure that your presentation looks great and is easy to share.

Leveraging PowerPoint for Different Audiences

Creating a PowerPoint presentation is only half the battle; the other half is presenting it to an audience. The audience may vary from small businesses to communities, and the presentation should be adapted accordingly. Here are some tips on how to leverage PowerPoint for different audiences.

Handouts and notes pages are essential for training courses and lectures. They help the audience stay engaged and take notes. Handouts can include a summary of the presentation, key points, and any additional information. Notes pages can include speaker notes, which are helpful for the presenter to stay on track and remember important points.

To create handouts and notes pages, click on the File tab and select Print. Under Settings, select the second box to expand the list of options. Then, under Print Layout, select Handouts or Notes Pages. You can choose to print one slide per page or multiple slides per page.

Training courses and lectures require a different approach to presentations. The audience is there to learn, and the presentation should reflect that. Use bullet points and images to help convey information. Keep the text to a minimum, and use simple language.

To adapt presentations for training and lectures, use the Outline View. Click on the View tab and select Outline View. This will display a text-based, hierarchical view of your presentation’s contents and structure. Use this view to organize your presentation and ensure that it flows logically.

In conclusion, PowerPoint is a versatile tool that can be adapted to different audiences. Creating handouts and notes pages is essential for training courses and lectures, while adapting presentations for these audiences requires a different approach. By leveraging PowerPoint’s features, you can create engaging and informative presentations that will resonate with your audience.

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How to Print an Outline From Powerpoint 2010: Step-by-Step Guide

Printing an outline from PowerPoint 2010 is a simple process that only takes a few clicks. First, open your PowerPoint presentation and go to the "File" tab. Then, choose "Print" and under "Settings," select "Outline." Finally, click "Print" again, and you’re done! Your outline should now be printing.

After you complete this action, you will have a physical copy of your presentation’s outline. This can be useful for reviewing your main points, making notes, or distributing to an audience for reference during a presentation.

Introduction

Printing an outline from PowerPoint 2010 may not be an everyday task, but it’s a handy skill to have in your toolbox. Whether you’re a student trying to study for a big exam, a business professional preparing for a presentation, or a teacher outlining a lecture, having access to a printed outline of your PowerPoint slides can be a game-changer.

Why is this important? Well, for starters, an outline strips away all the design elements of your presentation and focuses on the content, allowing you to see the main points clearly without distraction. It’s perfect when you need to review or edit the structure of your information. It’s also a great tool for your audience, providing them a quick reference to the material you’re presenting. And let’s be honest, sometimes it’s just nice to have a physical document to scribble on, right? So, let’s dive into how you can achieve this with PowerPoint 2010, an older but still widely used version of the popular presentation software.

Step by Step Tutorial on How to Print an Outline From PowerPoint 2010

Before we get into the nitty-gritty, here’s a quick overview of what you’ll achieve by following the steps below: you’ll learn how to convert your PowerPoint presentation into a neatly organized outline format and print it out for your convenience.

Step 1: Open your PowerPoint presentation

Open the presentation you want to print an outline from.

Initially, ensure that your PowerPoint presentation is finalized and saved. This step is crucial because printing an outline usually means you’re nearing the end of your editing process.

Step 2: Navigate to the "File" tab

Click on the "File" tab in the upper-left corner of PowerPoint.

Once you’re in the "File" tab, you’ll have access to various options, including opening, saving, and printing your presentation, among other things.

Step 3: Select "Print"

Choose the "Print" option from the menu on the left side.

This step brings you closer to achieving your goal. The "Print" section provides several settings that you can customize to suit your printing needs.

Step 4: Under "Settings," select "Outline"

In the "Settings" section, click on the second drop-down menu and choose "Outline."

Selecting "Outline" tells PowerPoint that you want to print only the text from your slides in an outline format, not the slides themselves.

Step 5: Click "Print"

Finish the process by clicking the "Print" button at the top.

And voila! Your printer will now start printing the outline of your PowerPoint presentation. Make sure your printer is connected and has enough paper before you hit that print button.

Additional Information

When you’re preparing to print an outline from PowerPoint 2010, there are a few additional considerations to keep in mind. First off, double-check that all the content you want included in your outline is actually in the text form on your slides. Remember, outlines won’t include images or videos, so any information contained within those won’t show up in your printed document.

Also, think about the environment. Do you really need a printed copy, or could a digital one suffice? If you do need to print, consider using both sides of the paper to reduce waste. And what about the font size? Make sure it’s readable, especially if you’re going to be sharing the outline with others.

Remember, printing an outline from PowerPoint 2010 is just one way to view your presentation’s content. You might also consider exporting your PowerPoint to Word for a more detailed outline or even converting your slides into handouts with multiple slides per page.

• Open your PowerPoint presentation.
• Click on the "File" tab.
• Choose "Print."
• Select "Outline" under "Settings."
• Hit "Print."

Frequently Asked Questions

Can i print an outline from powerpoint 2010 that includes images.

No, printing an outline only includes text content, not images or other visual elements.

What if I want to print an outline with comments?

Unfortunately, comments won’t be included when you print an outline. You’ll need to print them separately or include them in the notes section.

Is it possible to customize the font size of the printed outline?

The font size in the printed outline will reflect the size used in your presentation. However, you can adjust the size in your presentation before printing if needed.

Can I print an outline from PowerPoint 2010 to a PDF instead of a printer?

Yes, you can choose "Save as PDF" or "Print to PDF" in the printer options to save an outline as a PDF file.

What should I do if my outline is not printing correctly?

Make sure you’ve selected "Outline" under the "Settings" section in the "Print" menu. If it still doesn’t work, check your printer’s settings and functionality.

Knowing how to print an outline from PowerPoint 2010 is a valuable skill for anyone who uses the software regularly. Whether you’re a student, teacher, or professional, having a printed outline of your presentation can help you stay organized and focused on your content. It’s a straightforward process that can save you time and enhance your preparation for that big presentation.

Remember, while technology has advanced, and many people are moving towards digital-only content, there’s still something to be said for having a physical document in your hands. So the next time you’re prepping for a big meeting, consider printing an outline from PowerPoint 2010. Your audience – and your peace of mind – will thank you.

Matt Jacobs has been working as an IT consultant for small businesses since receiving his Master’s degree in 2003. While he still does some consulting work, his primary focus now is on creating technology support content for SupportYourTech.com.

His work can be found on many websites and focuses on topics such as Microsoft Office, Apple devices, Android devices, Photoshop, and more.

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Home Blog PowerPoint Tutorials How to Use Outline View in PowerPoint

How to Use Outline View in PowerPoint

PowerPoint provides different views to help presenters manage their presentations and PowerPoint templates . The Normal view is often used when creating presentations, the Slide Sorter view helps sort slides easily, the Reading view gives ease of reading the slides for review purposes, whereas the Slideshow mode is used for presenting presentations. Similarly, if you need to review and manage your outlines, the Outline View in PowerPoint is the right option.

How to Switch to Outline View in PowerPoint

By going to View -> Outline View , you can see the outline for your presentation. This view displays the presentation as titles and text within slides to give you an overview of the slide content.

The PowerPoint Outline View can also help to define the structure of your presentation beforehand, or review your slides after you have created a basic outline and need to start working on your slides. This can help you review if the outline makes sense. You can also use it during or after the completion of your presentation for the same purpose.

There are numerous handy options in the PowerPoint Outline view accessible via the right-click context menu. This includes options to expand or collapse the list and delete, move, or add new slides.

How to Print an Outline of the Presentation

To print an outline for your slides, go to File -> Print and select Outline via Settings . Select the printer and click Print .

Outline View in PowerPoint is a view that displays your presentation in the form of titles and text outlines, allowing you to manage and review the structure of your slides.

To switch to Outline View, go to the View tab and select “Outline View.” This will display your slides as an outline of titles and text.

Outline View helps you easily review the structure of your presentation, manage content, and ensure that the flow of your presentation is logical. It also allows you to quickly move, add, or delete slides and text.

Yes, you can edit your slide titles and text directly in Outline View, which can help streamline the process of organizing and refining your presentation content.

To print an outline of your presentation, go to File -> Print, then select “Outline” in the Settings dropdown. Choose your printer and click “Print.”

The right-click menu in Outline View offers options to expand or collapse the outline list, add, delete, or move slides, and adjust the text within the outline.

You should use Outline View when you want to focus on the structure of your presentation, review your slide content in a simplified form, or make adjustments to the organization of your slides.

Final Words

When designing your presentation outline in PowerPoint, a few considerations should include the title, introduction to your topic, subheadings, the number of slides you intend to use, a summary of your slides to make your content memorable with key action points, and a conclusion. The Outline View in PowerPoint can be a good option to review the basic outline for your presentation to remain on track when working on your slides.

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Microsoft PowerPoint, PowerPoint Tools Filed under PowerPoint Tutorials

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