example cover letter for office manager

Office Manager Cover Letter Example

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Begin your Office Manager cover letter with a professional greeting tailored to the recipient, if known. Then, open with a strong introductory sentence that captures your enthusiasm for the role and the company. Highlight your most relevant experience right away, such as your expertise in streamlining office operations, managing administrative staff, or implementing efficient processes. This approach immediately showcases your suitability for the position and demonstrates your understanding of the critical functions of an Office Manager. For instance: "Dear [Hiring Manager's Name], With a proven track record of optimizing office efficiency and leading administrative teams to exceed company goals, I am excited to apply for the Office Manager position at [Company Name]. My extensive experience in office administration and passion for fostering a collaborative work environment align perfectly with the responsibilities outlined in the job description."

The best way for Office Managers to end a cover letter is with a professional closing that expresses enthusiasm for the opportunity, confidence in their ability to contribute, and an invitation for further discussion. A strong ending could be: "Thank you for considering my application. I am excited about the prospect of bringing my organizational expertise and proactive management style to [Company Name]. I am confident that my experience in streamlining office operations and fostering a collaborative work environment would make a significant impact on your team. I look forward to the possibility of discussing how I can contribute to the continued success of your company." This conclusion is effective because it reiterates interest, highlights key qualifications relevant to an Office Manager's role, and encourages the hiring manager to initiate the next step in the hiring process.

Office Managers should include the following elements in their cover letter: 1. **Introduction**: Start with a strong opening that captures the reader's attention. Mention the position you're applying for and how you learned about it. If you have a personal connection or referral, mention it here. 2. **Relevant Experience**: Highlight your most relevant experience as an Office Manager. Discuss specific responsibilities you've held that align with the job description. For example, if you've managed office budgets, coordinated events, or overseen administrative staff, detail these experiences. 3. **Skills and Competencies**: Office Managers need a broad skill set, including organizational, communication, and leadership skills. Mention any technical skills such as proficiency in office management software (like Microsoft Office Suite, Google Workspace, or specific project management tools). Also, include soft skills like problem-solving, multitasking, and the ability to work under pressure. 4. **Achievements**: Quantify your achievements with data where possible. For instance, you might have implemented a new filing system that increased efficiency by 20%, or negotiated with vendors to reduce office supply costs by 15%. These accomplishments demonstrate your ability to make a tangible impact. 5. **Understanding of the Company**: Show that you've done your research and understand the company's culture, values, and needs. Explain why you're excited about the opportunity to work there and how your skills and experiences align with the company's goals. 6. **Personal Qualities**: Office Managers often serve as the backbone of the office, so it's important to convey personal qualities such as reliability, discretion, and a positive attitude. Mention any instances where these qualities have been particularly beneficial in your previous roles. 7. **Closing Statement**: In your concluding paragraph, reiterate your interest in the position and the value you would bring to the company. Express your desire for a personal interview to discuss how you can contribute to the team. 8. **Professional Tone and Proofreading**: Maintain a professional tone throughout the

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Office Manager Cover Letter Example

Writing a cover letter for an office manager position can be a challenging task, especially when you want to make a good impression on potential employers. To make the job easier, this blog post provides a step-by-step guide to writing a compelling office manager cover letter with a helpful example to get you started. With the right approach and a few key tips, you can make sure your office manager cover letter stands out from the rest.

If you didn’t find what you were looking for, be sure to check out our complete library of cover letter examples .

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Office Manager Cover Letter Sample

Dear [Hiring Manager],

I am writing to apply for the Office Manager position at [Company Name]. With my strong background in administrative support, I am confident that I am a great fit for this role.

I have over [Number] years of experience in the administrative field and have proven to be an exceptional Office Manager. I have worked in a variety of industries, and my most recent job was as an Office Manager at [Previous Company], where I was responsible for managing the daily operations of the office.

My experience includes leading administrative staff, managing office budgets, and providing customer service. I am also comfortable using a variety of computer programs and software, including Microsoft Office Suite, QuickBooks, and Adobe Acrobat. Additionally, I am very detail- oriented, organized, and have excellent problem- solving skills.

The skills and qualifications I possess make me an ideal candidate for this position. I am confident that I can be a valuable asset to your team and would be excited to join [Company Name]. I would be delighted to discuss my qualifications in more detail in an interview.

Thank you for your time and consideration.

[Your Name]

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What should a Office Manager cover letter include?

A Office Manager cover letter should include a few key elements to stand out to potential employers. Firstly, it should include a brief introduction about yourself and your role in the industry. This should give the employer a sense of your experience and qualifications for the job.

Secondly, the cover letter should clearly articulate why you are applying for the position and how your skills and experience make you a strong candidate. It should also detail your most relevant accomplishments and how they could help the employer.

Thirdly, the cover letter should include a few of your most relevant skills and how they could benefit the employer. This could include any relevant software knowledge, specific training courses, or even organizational skills.

Finally, a Office Manager cover letter should include a closing that expresses your enthusiasm for the job and how you are eager to join the team. This should encourage the employer to contact you for an interview.

In summary, an Office Manager cover letter should include a brief introduction, a clear statement of purpose, a few relevant skills, and a closing that expresses enthusiasm. With these elements, your cover letter will be sure to stand out amongst other applicants.

Office Manager Cover Letter Writing Tips

Writing a cover letter for the position of office manager requires you to focus on certain qualities that will be appealing to the employer. To ensure you have a great cover letter that stands out, here are some tips to follow:

• Make sure to include why you are interested in the position and what sets you apart from other candidates. Explain why you would be an asset to the company and how your skills and experiences make you the perfect fit for the job.
• Utilize key words that relate to the position and company. Research the company and use words that align with their mission and values.
• Keep it concise. A cover letter should not be longer than one page and should use only three to four paragraphs.
• Proofread your cover letter and double check for any typos or grammatical errors.
• Address the letter to the hiring manager directly, if possible.
• Keep in mind that the cover letter should be customized to the position, even if you are using the same template for multiple applications.

By following these tips, you can ensure that your cover letter stands out and helps you get your foot in the door for the office manager position.

Common mistakes to avoid when writing Office Manager Cover letter

Writing an effective Office Manager cover letter is essential if you want to get your foot in the door of a top organization. While the content of your letter should be tailored to each specific job opportunity, there are a few common mistakes to avoid when crafting your letter.

• Not Tailoring Your Letter: An Office Manager cover letter that is not tailored for the specific job you are applying for is one of the most common mistakes you can make. Generic cover letters come off as impersonal, and employers will quickly dismiss them. Make sure to customize your letter to each job opportunity, highlighting your skills and experience relevant to the position.
• Not Showing Your Passion: Employers are looking for candidates who are passionate and excited about the role, and that should be evident in your cover letter. Take the time to explain why the position or company is the perfect fit for you, and your enthusiasm will come through.
• Not Following Directions: Before you start writing your letter, make sure you read the job posting thoroughly. Many employers will provide specific instructions regarding how to apply, such as using a specific subject line or addressing the letter to a particular person. Make sure to follow these instructions to the letter, as failure to do so could lead to your application being overlooked.
• Using Clichés: Steer clear of phrases and buzzwords that have been overused. Employers want to know why you are the best candidate for the job, so make sure to showcase your unique skills and experience.
• Not Proofreading: Before submitting your cover letter, make sure to proofread it carefully. Even the slightest typo or grammatical error can make you look unprofessional, so it is essential to double- check your work.

Key takeaways

Cover letters are an important part of applying for a job, and the Office Manager position is no exception. A great Office Manager cover letter can help you stand out from other applicants and get your foot in the door. Here are some key takeaways for writing an impressive Office Manager cover letter:

• Start with an introduction: Introduce yourself and explain why you are applying for the Office Manager position. Express your enthusiasm and highlight relevant experiences and qualifications.
• Tailor your letter: Tailor your cover letter to the job by doing research on the company and position. Make sure to include keywords from the job description and make sure your letter comes off as knowledgeable and professional.
• Showcase your qualifications: Highlight your qualifications that make you the best fit for the job. Include examples of when you have used your skills to benefit a company and how you can add value to the role.
• Highlight your strengths: Showcase your strengths and how you would contribute to the team. Show that you understand the job and explain why you are the best candidate for it.
• End with confidence: End your letter with a call to action or a summary of why you’re the perfect fit for the job. Be sure to thank the hiring manager for their time and express your enthusiasm for the position.

Frequently Asked Questions

1. how do i write a cover letter for an office manager job with no experience.

Writing a cover letter for an Office Manager position without any experience can be a daunting task. However, there are plenty of ways to demonstrate your qualifications and highlight your strengths in the letter. Start by introducing yourself and mentioning why you are interested in the position. Then, focus on articulating your transferable skills and experiences – such as communication, organization, and problem solving – that make you a great candidate for the job. Be sure to also emphasize that you are eager to learn and are a quick learner. Finally, thank the hiring manager for their time and express your enthusiasm for the position.

2. How do I write a cover letter for an Office Manager job experience?

When writing a cover letter for an Office Manager position with experience, you should use the letter to showcase your skills and accomplishments that make you a perfect fit for the job. Start the letter by introducing yourself and mentioning the specific job you are applying for. Then, use your letter to highlight any relevant experience that you have, such as managing administrative tasks, planning and coordinating events, or leading teams. Additionally, be sure to emphasize any achievements or successes you have had in previous roles that relate to the position. Finally, thank the hiring manager for their time and mention your interest in the position.

3. How can I highlight my accomplishments in Office Manager cover letter?

When writing a cover letter for an Office Manager position, it’s important to highlight your accomplishments and successes that make you a great candidate for the role. Start the letter by introducing yourself and expressing your enthusiasm for the job. Then, use your letter to provide specific examples of accomplishments you have achieved in your professional life. These can include leading successful projects, streamlining processes, cutting costs, or implementing innovative ideas.

In addition to this, be sure to check out our cover letter templates , cover letter formats ,  cover letter examples ,  job description , and  career advice  pages for more helpful tips and advice.

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Office Manager Cover Letter Sample

Recruiters love cover letters because they can tell so much about the candidate they are interested in. If a resume is a formal summary of all employments and achievements, a cover letter is something that talks about a candidates’ personality.

Writing an office manager cover letter is not difficult if you know the drill. This article is going to provide you with 

• an office manager cover letter sample; 
• formatting guidelines; 
• structural peculiarities; 
• helpful tips for you to excel in this task.

If you don’t know how to write a cover letter to highlight all your business and administrative duties and communicate your goals and anticipations, use our online resume and cover letter writing services for reference. You can create cover letter on SkillHub by choosing from 20+ professional cover letter templates and getting expert tips along the way.

Cover Letter for an Office Manager (Example)

When you write a cover letter, you need to make sure that the cover letter format and style you choose look professional and fit your experience and role. It should highlight your achievements rather than office routines.

Below is a sample cover letter for office manager crafted by professionals.

Dear Hiring Manager,

As an experienced administrative employee with 7 years of progressive career, I am writing regarding the Office Manager position at ABC Company, published on your website. I have extensive expertise in office management and clerical duties. I am eager to join your company and transfer all my knowledge and skills to help your team reach its goals.

Throughout my tenure at XYZ company, I have demonstrated a proven track record of success in implementing new processes and systems. This allowed our company to shift from manual to automated mode of work and increased our problem-solving capacity.

I have demonstrated my dedication to continuous learning and technological advancement, studying new solutions and promoting their implementation within the firm. Apart from that, my biggest accomplishments are the following:

• providing support to high-level executives, including CEO and CFO;
• cutting 50% off of the estimated travel expenses by negotiating better deals with third-party vendors;
• developing advanced computer skills, inclusive of G-Suite and MS Office Suite, as well as familiarity with QuickBooks and Lotus Notes.

If my experience and achievements are of particular interest to you, please do not hesitate to contact me via email [email protected] or phone at XXX-XXX-XXXX to request additional information or schedule an interview.

Thank you for taking the time to consider my application. I am looking forward to hearing from you.

Name Surname 

Office Manager Cover Letter Template

A perfect cover letter template largely contributes to the success of a job application. If you want to impress recruiters, you need to use a modern cover letter template. What does it include?

• Structure: no more than four comprehensive paragraphs.
• Font: Georgia, Helvetica, Calibri, Trebuchet MS, or similar.
• Line Spacing: 1.15.
• Margins: all edges of 1 inch.

Ultimate Guide on How to Write an Office Manager Cover Letter

Many people still don’t recognize the importance of having a great cover letter. They believe that this is something extra that doesn’t play a big role in landing an interview. However, having a nice cover letter indeed helps strengthen your chances of communicating all your qualifications.

A guide on how to write a cover letter can advance your cover letter writing skills in no time. You’ll know all the tips needed to excel in putting everything in place and building a great professional profile for yourself.

Need help in crafting a cover letter? Check a cover letter sample, refer to the guide, or reach out to writers for assistance.

The Importance of a Proper Cover Letter Formatting

Cover letter formatting plays a key role in ensuring the cover letter reaches its goal. It should consist of the following elements: 

• date and company details; 

You need to play by the rules established in the industry. For that reason, check a few cover letter examples for office manager before you get to write your own one.

Cover Letter Heading

A heading is the first thing a hiring manager sees. You need to use a proper heading like the one presented in the office manager cover letter examples below. It’s not a difficult thing to do.

Cover Letter Sample for Office Manager (Heading)

Check out an office manager cover letter heading structure and elements below.

NAME SURNAME

City, State | email | phone | LinkedIn

You may also include links to your personal portfolio or website if you believe those are relevant.

Date and Company Details on Cover Letter

When you write a cover letter for office manager, you need to include a date, a hiring manager’s name, a company’s name, and its address. This data is essential for a strong cover letter that looks professional.

Example Cover Letter Office Manager (Data and Company Details)

Find the time to check all the company details before writing a cover letter . You need to make it tailored. Below is a sample office manager cover letter including these details.

Month X, 2022

Mr. John Doe

ABC Company

City, State

Re: Position

Cover Letter Greeting

You need to address this letter to someone, and you’d better know this person by name. If not, you can address a team; just try to avoid “To Whom It May Concern” at all costs. But if you can find the name, be sure to include it in the cover letter greeting.

Cover Letter Example for Office Manager (Greeting)

A perfect cover letter greeting in the office manager cover letter example should be the following.

“Dear Mr. Smith”

“Dear Marketing Team”

or “Dear Hiring Manager”

What to Include in an Office Manager Cover Letter (Body)

Every cover letter sample for office manager tries to “sell” the best competencies of a candidate in the body section. Create a catchy paragraph or two about your previous position and list your most important accomplishments in bullets, preferably.

Office Manager Cover Letter Sample (Body)

Check our office manager cover letter samples for inspiration and highlight your biggest achievements, like these:

• established a new email processing system;
• implemented an MS Office upgrade for 50 employees;
• advocated for process automation for administrative clerks;
• lobbied the update for office equipment throughout the office.

Closing Paragraph for Cover Letter

Generic cover letter closing is no longer something that attracts the hiring manager’s attention. You need to include something that will make your profile stand out. Add specific details to your cover letter sample office manager, explaining why you want to join the team and the company as a whole.

Office Manager Cover Letter Example (Closing)

Below is an example of a closing sentence from a sample cover letter office manager position:

“I like being challenged, and I am eager to undertake new responsibilities of X and Y to help your business grow and advance.”

What Skills to Highlight and How?

To make a cover letter office manager stand out and get through the applicant tracking system (ATS), you need to fill it with the right keywords. These are simple things to do at first glance. Yet, you need to ensure those soft and hard skills that you list as keywords are relevant.

An office manager may include the following: 

• attention to detail; 
• analytical thinking; 
• communication; 
• interpersonal skills; 
• time management; 
• scheduling; 
• vendor management; 
• office equipment; 
• process automation; 
• system implementation; 
• MS Office; 

Research the Company

Moreover, to excel in office manager resume cover letter writing, you’d better make sure that you start by researching the company. It’s even more important if you are an entry-level job seeker and don’t know where to start. The more you tailor your application to the needs of the company, the higher your chances are to land a job.

For that reason, read the job description carefully. Try to adapt to the language you see there. Google the company and find out about its mission and vision. The more common your values and principles are, the better.

Main Things to Remember

The sample cover letter office manager, as well as a short guide for cover letter writing provided in this article, serve to help you craft a document that will land you a new role. A hiring manager should understand that this application is tailored to the company they represent. Otherwise, they will treat it as a part of a large send-out campaign. Remember the following:

• pay attention to formatting and structure;
• present your most impressive accomplishments;
• research the company to provide accurate information.

Mind that you are writing a cover letter for office manager position with hundreds of applicants. It’s your style and achievements that define if you are successful or not. Yet, if you doubt your cover letter writing abilities, you can always turn to our professional resume writers and get expert help. Good luck!

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Do you need a cover letter to bag a manager job?

A manager has numerous opportunities in a company, including team management, business growth, product management, service management, etc.

If you are applying for a managerial position in a company, you must possess all the modern management qualities. Currently, more than 7,947,300 managers are employed in the United States .

The figures are enormous, but you can bag a manager job with a suitable set of skills, education degrees, a professional resume, and an impressive manager cover letter.

Here you will get all the guidelines about crafting an impactful manager cover letter for your next job switch in 2022 that includes:

• Is a manager cover letter essential to get a job in the US?
• What are the vital elements of a manager cover letter?
• How can you start writing your manager cover letter?

Is a Manager Cover Letter Essential?

A manager cover letter is essential if you apply for a managerial job in 2022. Its absence might not affect your job application, but its presence can offer you significant advantages in the recruitment process.

You can add all your achievements, qualities, skills, and capabilities in your manager cover letter that you missed in the resume. Moreover, many recruiters consider it an essential document while applying for a job.

Project Manager Cover Letter Sample

Check out the below given associate project manager cover letter sample to get an idea of its formatting:

How to Write a Manager Cover Letter?

Writing a manager cover letter can be a complex task for many professionals, as you need to use easy-to-read language and ensure that the information is not repetitive.

You can start the process by researching the company, its products, services, vision, and mission. For this, you can keep the following parameters in mind:

What Should You Look For?

You can get the answers to these questions before writing your manager cover letter to make it impressive:

• What is the company’s target market?
• What are its products and services?
• How many people are working in that company?
• What is the working culture of that company?
• Who are their market competitors?

Where Should You Look At?

The company’s official website is the best place to get detailed information about the company's work motto, vision, mission, etc. Apart from that, you can check out the company’s official pages on social media and career platforms, including:

After getting the required details, you should read the job description with a focused mind before crafting your manager cover letter. The job description will give you deep insight into the company requirements and technical keywords that will help you prepare a technically strong manager cover letter.

Also Read: How to write a product manager cover letter in 2022?

What are the Essential Sections of a Manager Cover Letter?

You can refer to any office manager cover letter sample available online to craft your cover letter. However, it will still be complex without practical guidelines and instructions.

Considering this, we are listing some practical and highly impactful steps to frame an effective manager cover letter in 2022:

Marketing Manager Cover Letter Header

The header of your marketing manager cover letter should have your details and your employer’s information in the following format:

Your Name Current Job Title Email Address Phone Number LinkedIn Profile

Date of Submission-

Recruiter’s Name Designation Organization name Address

Dear Mr./Mrs. (Recruiter's Name),

Note: You must always use your recruiter’s name instead of the traditional phrases like Dear Sir/Ma’am in your customer success manager cover letter.

Operations Manager Cover Letter Introduction

The introduction of your operations manager cover letter must include your most significant professional accomplishment and capabilities that make you stand apart from the crowd. It is an introduction paragraph, so you can start with the profile title you are applying for and your experience in an easy-to-read language.

Project Manager Cover Letter Body

The second paragraph of your project manager cover letter will include your skills aligned with the job requirements. You can also showcase your qualities admired by previous employers to impress the recruiter. We suggest you avoid negative comments on your previous employers and colleagues while framing the assistant manager cover letter.

Also Read: How to write an event manager cover letter?

Program Manager Cover Letter Final Paragraph

The last paragraph of your program manager cover letter will have the details of your research done on the company. Here you can describe the points you liked the most in the company and answer why you want to be a part of this company. You should craft this paragraph wisely so that the employer can shortlist you for the final interview round.

Office Manager Cover Letter Sign Off

You can end your office manager cover letter with a thanking note and stating that you are expecting a positive response from their side. Write ‘Yours Sincerely’ with your full name below for maximum attention from the recruiter’s side.

IT Manager Cover Letter Sample

We have listed an IT manager cover letter below to give you a visual overview of its building process:

Pro-Tips to Build a Job-Winning Manager Cover Letter

You can keep these pro-tips in mind while making a cover letter for manager position. These tips will emphasize its performance and ming improve your shortlisting chances during the recruitment process:

• Pay attention to creating the outline as a small spacing or punctuation error can degrade your cover letter’s performance
• Start your IT manager cover letter with a strong opening statement in the introduction paragraph to hook the reader
• Try to portray yourself as the best fit for the company by listing the skills and capabilities mentioned in the job description
• Explain why you want to be a part of this company and what made you interested in working here
• End your cover letter with an impressive statement to minimize your rejection chances and get the job

Key Takeaways

You will see many online sources claiming to help you build a professional business manager cover letter. However, offering manager cover letter samples does not help everyone.

These steps will resolve such issues and help you build an impressive manager cover letter without any complication:

• Choose a suitable format for your district manager cover letter for an organized presentation
• Frame the heading with all your essential details and recruiter’s information
• Address the recruiter by name instead of phrases like sir/ma’am.
• Write about your experience, achievements, and capabilities in the first paragraph
• Mention your skills and qualities appreciated by your employers in the second paragraph
• Add the company qualities you liked the most and the answer to ‘why you want to join this company’ in the last paragraph

You can follow these steps and make an error-free manager cover letter in 2022. However, if you want to save time, you can have a glance at Hiration’s Cover Letter Builder .

It is an AI-powered tool with impressive features like auto-suggest and 24/7 chat support to offer you a personalized cover letter building experience.

Still, if you need any career-building assistance, you can talk to our experts at [email protected] .

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Discover business cover letter examples and more.

Tell hiring managers why you’re perfect for the job. Learn how to write a business cover letter with plenty of examples and a free downloadable template.

Your resume provides a high-level overview of your skills and experience — but a cover letter provides the hiring manager with more specific information about why you’re perfect for the job, both as a professional and as a person. A good cover letter can make or break any job application.

When to use a business cover letter.

A resume will only get you so far in a job hunt. Any time you submit a job application, you should include a business cover letter to accompany your resume. Think of it as a proposal to the hiring manager as to why you’re a good fit for the position.

Some clubs and organizations, especially mission-driven organizations, ask for cover letters from prospective members. They might want to see why you’d be a beneficial member who could further their mission before allowing you to join, which is the perfect time for a business cover letter.

Finally, you might want to include a cover letter if you plan to apply for a certification program. Some certifications have prerequisites. A business cover letter, along with your resume, is a great way to showcase your skills and that you’ve met all the requirements to earn the certification.

Download a free business cover letter template.

Not sure where to begin? Whether you’re looking for business cover letter examples for inspiration or want an outline to get started, you can download a free cover letter template online.

Once you download the template, you can convert the PDF to Word to customize the information to suit your skills and experience. You can also edit the PDF online to add text, leave sticky notes, and more.

To give you some ideas, here’s a quick business cover letter example of what you might want to make yours look like:

San Jose, CA | [email protected] | 123-555-4564

Dear Jane Doe, VP of Human Resources

I came across your job posting for an Account Executive on the Company website, and given my extensive business background, I believe I would be an asset to your organization.

For the past seven years, I have worked as an Account Executive for Big Business, LLC., handling dozens of accounts from businesses both domestic and abroad. I have a certification in Business Development from the ALCOP, and I am also proficient with all major project management software, including Jibberjab, Smile, and Wink.

In addition to my business background, I am a strong communicator with experience leading small teams to achieve set goals within projected timelines.

My schedule is flexible, and I would be interested in setting up a time to discuss the Account Executive position further. Thank you for your time, and I look forward to speaking to you.

Tips to write a business cover letter.

A business cover letter is a balancing act between covering as much information about yourself as possible while keeping it short, so it’s easy for hiring managers to read.

Always use professional language. In a business setting , efficiency is key. Hiring managers read through many applications and don’t have time for fluff. Keep your business cover letter short and straight to the point. Highlight your strong points as quickly as possible.

Be sure to proofread your cover letter for mistakes before sending it. Nothing comes off as more unprofessional than a typo in an important business letter.

Once you’re happy with the final result, remember to save your business cover letter as a PDF. PDFs maintain their formatting regardless of device. You can easily convert Word to PDF online to transform your cover letter into a sharable document that’s ready to send to hiring managers.

The best business cover letter format.

There are several differences between generic cover letters and business cover letters. Overall, business cover letters should be more professional, both in tone and layout. Similar to a standard business letter, professionalism and conciseness is key here. But rather than sell products or services, you’re selling your skills and experience.

To keep your cover letter on track, here’s an outline of the important information and sections to include in your business cover letter template:

• Personal information – Start your cover letter with your name, email, and telephone number at the top of the page in a block format. Address or city is optional.
• Date – Every business letter should be dated. Add the date under your contact information.
• Salutation – Greet the hiring manager. Include their name and perhaps even their job title, just to show you’ve done the research.
• Opening paragraph – Explain that you’re interested in the position and how you heard about the opening. Include the exact job title.
• Second paragraph – Provide a summary of your relevant experience and critical hard skills that make you the best person for the job.
• Third paragraph : Briefly discuss the soft skills that would make you an asset to the business and a good team player.
• Closing paragraph : Let the hiring manager know about your availability to discuss the job further. Thank the hiring manager for their time by name.
• Signature – End the letter with a professional signature.

You should also use a business cover letter format that’s clean and in a block format, with a highly legible font. Use single spacing and keep your margins consistent to maintain a business feel. The easier it is for a hiring manager to read your cover letter, the better.

Frequently asked questions.

Should i write a new cover letter for each application.

Each cover letter should be specific to the job you’re applying to. However, you can create a business cover letter template that covers basic information and quickly customize it before applying to a job to save time creating letters from scratch.

How long should a cover letter be?

Your cover letter should be three to four paragraphs, or approximately 250 to 400 words. Always try to keep it to one page.

Is a cover letter the same thing as a CV?

While they are both very similar, a cover letter isn’t quite the same as a CV. CV stands for curriculum vitae, which focuses mainly on academic achievements. Cover letters focus on professional experience. In the business world, cover letters are preferred.

Keep exploring

Content as a Service - acrobat-hub - Wednesday, October 4, 2023 at 08:45

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Assistant Office Manager Cover Letter Sample

Land your next job more easily & find ideas for your next cover letter with our free, editable Assistant Office Manager cover letter sample. Copy and paste this cover letter example as it is or alter it with ease in our HR-approved cover letter maker.

Related resume guides and samples

How to build a professional executive resume?

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How to build an effective project manager resume

How to craft an appealing risk manager resume?

How to write a top-notch strategy manager resume

Assistant Office Manager Cover Letter Sample (Full Text Version)

Minos Marakis

Dear Sir/Madam,

When reviewing your posting for the Assistant Office Manager job within NRT Group, LLC in New York City, NY on LinkedIn.com, I was pleased to find out that my career history and qualities align perfectly with your requirements and needs. Therefore, I believe that if given the opportunity, I would be a great contribution to not only your team but the whole company.

To briefly introduce myself, I am a Certified Business Office Manager possessing exceptional leadership and communication skills and the important ability to function well under pressure. At Pointwise, Inc., where I worked as an Assistant Office Manager for more than two years, I was mainly in charge of coordinating multiple daily office operations, ensuring that all policies and procedures were always fully followed. In addition, I greeted visiting clients and business partners, organized and coordinated various employee events, maintained relevant files and records, and worked on the constant improvement of business processes to reduce unnecessary expenses. During my time there, I had demonstrated numerous times that I am a results-oriented individual with a proven track record of success in finishing all assigned projects within budget and in a timely manner.

Next, I am experienced with all software programs necessary for the role, for instance, Zoho CRM, Bitrix24, and Hootsuite. As a holder of a bachelor's degree in Marketing & Finance from the University of Geneva, I would appreciate the opportunity to come in for an interview to discuss the position and my qualifications in further detail in person. Last but not least, I have attached my up-to-date CV for your review so please do not hesitate to contact me if you have any questions. I can be reached at any time at 555-555-5555 or via email at [email protected]. Thank you for your time and consideration and I look forward to speaking with you in the near future.

Kind regards,

Milan Šaržík, CPRW

Milan’s work-life has been centered around job search for the past three years. He is a Certified Professional Résumé Writer (CPRW™) as well as an active member of the Professional Association of Résumé Writers & Careers Coaches (PARWCC™). Milan holds a record for creating the most career document samples for our help center – until today, he has written more than 500 resumes and cover letters for positions across various industries. On top of that, Milan has completed studies at multiple well-known institutions, including Harvard University, University of Glasgow, and Frankfurt School of Finance and Management.

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Office Manager Resume - Samples & How-to Guide for 2024

You’re an office manager . Your daily tasks include managing staff and delegating work.

Well, once you get the job.

Your first task is to beat the hundreds of other applicants.

But how do you do this?

You need to show your skills before the job even starts.

This is done by creating a job-winning office manager resume , which we will take you through in this guide.

• An example of a finished office manager resume that works
• How to write an office manager resume that’ll fill up your interview diary
• How to make your office manager resume stand out [with top tips & tricks]

Before we get into the details, here’s an office manager resume example, created with our very own online resume builder :

Looks neat, right?! Follow the steps below to create an office manager resume that get results, just like the above example.

Besides our office manager resume example, we've got even more resume examples for similar positions. Check them out here:

• Operations Manager Resume
• Program Manager Resume
• Project Manager Resume
• Human Resource (HR) Resume
• Business Development Manager Resume

How to Write an Office Manager Resume

Before you can uncover your office management skills, you need pick the correct format.

Doing so will allow your best qualities to jump from the page.

The resume format that we always recommend starting with is called “ reverse-chronological ”, and it’s for good reason. Essentially, it allows the recruiter to immediately see the value that you can provide to the office. 

There are two other formats that you may want to try:

• Functional Resume – If your office management skills are stronger than your work history, then this resume format is recommended. It’s ideal for skilled individuals who lack experience in an office setting or who have gaps in their employment history
• Combination Resume – Combining both “Functional” and “Reverse-Chronological”, this format focuses both on your office management skills AND work experience. In opposition to the functional resume, you may want to use a combination resume if you have previously managed an office

Once you’ve chosen a format that suits your specific situation, you need to then organize your resume layout .

Use an Office Manager Resume Template

An office manager’s job requires great attention to detail.

As such, a cluttered resume just won’t cut it.

You need a professional-looking resume with zero formatting errors.

That means not using Word, which can result in your resume falling apart with every simple change.

Want to skip formatting issues? Use an office manager resume template .

What to Include in an Office Manager Resume

The main sections in an office manager resume are:

• Work Experience
• Contact Information

Want to go a step further? You can also add these optional sections:

• Awards & Certification

Interests & Hobbies

That sounds great, but what do we write for each of these sections? 

Read on to learn how.

Want to know more about resume sections? View our guide on What to Put on a Resume .

How to Correctly Display your Contact Information

Like a file of important documents, your contact section doesn’t require flair or creativity.

There is one thing it must be though – accurate!

The wrong phone number can ruin your chances of an interview, regardless of how great the rest of your resume is. 

The contact information section must include:

• Title – In this case, “Office Manager”
• Phone Number – Check this carefully
• Email Address – Use a professional email address ([email protected]), not a personal one ([email protected])
• (Optional) Location
• Peter Fakester - Office Manager. 101-358-6095. [email protected]
• Peter Fakester - Office Boss. 101-358-6095. [email protected]

How to Write an Office Manager Resume Summary or Objective

Did you know that recruiters spend only a few seconds glancing over each resume?  

This fact highlights the importance of immediately hooking the recruiter.

To do this, use a resume summary or objective .

These are short, powerful paragraphs that introduce the rest of your resume. 

But what is the difference between the two sections?

A resume summary is a 2-4 sentence summary of your professional experiences and achievements.

• Experienced office manager seeking to leverage advanced management skills to improve efficiency at Atkins Digital. 5+ years of industry experience includes developing a paperless office environment, as well as meeting 100% of revenue goals and cutting cost by 18% on average.

A resume objective is a 2-4 sentence snapshot of what you want to achieve professionally.

• Motivated manager looking for an office management role at Atkins Digital. Passionate about improving efficiency with quarterly targets, research, and performance evaluation. Experience includes training and managing 15 staff members at Pizza Palace. Cut costs by 18% and reduced staff turnover by 12%.

Which one should you choose?

Generally, we recommend going with a summary if you have lots of experience as an office manager. An objective is more weighted to showing your goals, so is better suited to those who have yet to work as an office manager (graduates, career changers, or those still studying).

How to Make Your Office Manager Work Experience Stand Out

It’s no secret that the work experience section is where jobs are won and lost.

After all, recruiters need to be confident that you can do the job.  

Luckily, you can build a job-winning work experience section with just a few tips and tricks.

• Read the job description to look for what the company wants
• Make a list of your most notable achievements
• Use bullet points to list the achievements that align with the job description

Here’s the best way to structure your work experience section:

• Position Name / Title
• Company Name
• Responsibilities & Achievements

Office Manager

Organic Beer Limited

03/2018 – 06/2020

• Developed a paperless office environment, which reduced labor hours by 15 weeks
• Met 100% of revenue goals in 2018 and 2019
• Oversaw operations and delegated daily jobs for 46 staff members
• Built an efficient team with performance feedback and annual appraisals. Staff turnover decreased by 25%

To really make your application stand out from the crowd, you should focus on your achievements instead of daily tasks. This will show real examples of how you’re able to positivity improve office-efficiency, wherever you go.  

Instead of saying:

“Organized documentation”

“Developed a paperless office environment, which reduced labor hours by 15 weeks”

Now, do you think that the first statement will impress the recruiter?

Of course not!

It shows that you organized documentation, but it doesn’t show the results on your work.

The second statement shows that you reduced labor hours by 15 weeks, and in an environmentally-conscious way. Hard numbers that prove your skills – can’t argue with that!

• Remember, you are going for a management role. Be sure to show that not only are you skilled at office duties, but you also posses the skills to lead.

What if You Don’t Have Work Experience?

Maybe you’re a graduate looking for your first managerial job?

Or maybe, you have experience in an office, but never as a manager?

Now, you can try to win the recruiter over by saying how much you want the job.

But that won’t work…

It's a better idea to show relevant experiences from your non-office-manager jobs.

Are you a recent graduate? Make sure to check out our student resume guide !

Use Action Words to Make Your Office Manager Resume POP!

…are all common words that the recruiter sees time and time again.

However, you want to separate your resume from the competition, which means using power words to make your achievements stand out:

• Conceptualized

How to Correctly List your Education

Next, it’s time to talk about your education.

There’s nothing too complicated with this section, just simply enter your education history in the follow format:

• Degree Type & Major
• University Name
• Years Studied
• GPA, Honours, Courses, and anything else you might want to add

B.A. in Business Administration

Boston State University

• Relevant Courses: Business Communications and Academic Skills, Introduction to Work and Organisations, Contemporary Management, Managing Organisations, Management and Strategy, Contemporary HRM

Still need answers? If so, allow us to answer some of the most frequently asked questions:

What if I haven’t completed education yet?

• Regardless of whether you’re a marketing graduate or still studying, you should still mention every year of education to date

Should I include my high school education?

• The general rule is to only include your highest education. So, include your high school education if you don’t have a relevant degree

What do I put first, my education or experience?

• Experiences are the priority, so those go first. If you’re a recent graduate, you will likely need to start with education

Need more advice? Check out our guide on how to list education on a resume .

Top 10 Skills for an Office Manager Resume

What is the recruiter looking for as they skim through your resume?

Well, that you have the correct skills for the job.

But what skills is the recruiter looking for?

Which skills should you list?

• Look at the job description and other job offers online
• Highlight all the skills they are looking for
• List all highlighted skills and any more you can think of

Here are some of the most common office manager skills...

Hard Skills for an Office Manager:

• Business Operations Management
• Performance Evaluations
• Microsoft Office
• Inventory Management
• Preparing Reports

Soft Skills for an Office Manager:

• Communication
• Reliability
• Team Player
• Time Management 
• Generally, try not to list too many soft skills. You see, these skills are hard to back-up. Any graduate can say they are a team player, but not many can conduct performance evaluations.

Here’s a more comprehensive list of 101+ must-have skills this year .

What Else Can You Include?

Congrats – all of the main sections have now been covered.

But don’t turn off the office lights just yet.

You need your resume to really impress! 

Doing a good job at the above sections should be enough to get you shortlisted, but adding extra sections can be the major factor in whether you’re hired for the executive role or not.

Awards & Certifications

Have you won an employee of the month award?

Have you completed any courses that improve your skills?

If you have something to be proud of, make sure to mention it in your resume!

Here’s an example:

Awards & Certificates

• “HR for People Managers” – Coursera Certificate
• “Employee of the Year 2019” – Xcel Inc.
• Google Ads Certified Expert
• “Critical Thinking Masterclass” – MadeUpUniversity

Even though it may not be a requirement on the job description, being able to speak a second language is an impressive skill that could always come in handy. 

As such, feel free to add a language section if you have space.

Rank the languages by proficiency:

• Intermediate

That’s right, a section about your personal interests!

You’re likely wondering why this section is necessary.

Well, it isn’t a section you need, but it does allow the hiring manager to learn more about you as a person.

So be sure to include your hobbies, especially if you enjoy social activities. 

Here’s which hobbies & interests you may want to mention.

Include a Cover Letter with Your Resume

Cover letters are an essential part of the application process.

You see, a cover letter allows you to start a conversation.

Unlike the dozens of generic resumes the hiring manager receives daily, a cover letter is a personalized piece of content that shows you go the extra mile. 

Here’s how to create a cover letter that converts:

You should complete the following sections…

Personal Contact Information

Your full name, profession, email, phone number, location.

Hiring Manager’s Contact Information

Full name, position, location, email

Opening Paragraph

It’s no secret that recruiters skim through resumes and cover letters. As such, you need a powerful opening paragraph. Use concise language to mention…

• The position you’re applying for
• Your experience summary and best achievement to date

With the recruiter now intrigued to know more, you can get deeper into the following specifics:

• Why you chose this specific company
• What you know about the company
• How your top skills are relevant to the management position
• Which similar industries or positions have you worked in before

Closing Paragraph

Don’t just end the conversation abruptly, you should:

• Conclude the points made in the body paragraph
• Thank the hiring manager for the opportunity
• Finish with a call to action. This is a great way to continue the conversation. A simple “At your earliest opportunity, I’d love to discuss more about how I can help your office succeed” will work

Formal Salutations

Finish the letter with a professional closer. We would recommend something like “Kind regards” or “Sincerely.”

For more inspiration, read our step-by-step guide on how to write a cover letter .

Key Takeaways

Followed all of the advice above?

Then you’re in a great position to land that elusive office management job.

Let’s quickly summarize everything we’ve learned today:

• Format your office manager's resume in the best way. We recommend starting with the reverse-chronological format, and then using a professional content layout
• Use a resume summary or objective to highlight your best qualities
• Focus on your best achievements from your work experience, not your daily responsibilities
• Make your application personal with a convincing cover letter

Suggested Reading:

• Best Resume File Type - PDF vs Word [+Templates]
• 9+ Essential Resume Ideas [to Get Your Next job]
• How to Write an ATS Resume [8+ Templates Included]

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