how to save powerpoint presentation on usb

How to Save PowerPoint Presentation on a USB Drive: Step-by-Step Guide

Are you looking to easily transport your powerpoint presentations and share them with others saving your powerpoint presentation on a usb drive can provide a convenient way to do just that. in this step-by-step guide, we will walk you through the process of saving your presentation on a usb drive..

Step 1: Insert the USB drive

The first step is to insert your USB drive into one of the available USB ports on your computer. Ensure that the USB drive is properly connected and recognized by your computer.

Step 2: Open your PowerPoint presentation

Open the PowerPoint presentation that you wish to save on the USB drive. Simply double-click the PowerPoint file or open PowerPoint and navigate to “Open” to locate and open your presentation.

Step 3: Click on “File” in the menu bar

Once your presentation is open, click on the “File” tab located in the top-left corner of the PowerPoint window. This will open a drop-down menu with various options.

Step 4: Select “Save As”

In the “File” drop-down menu, click on the “Save As” option. This will open a new window allowing you to choose the saving location and format for your presentation.

Step 5: Choose the USB drive as the saving location

In the “Save As” window, navigate to the left-hand side and select the USB drive under the “Save As” options. You may need to locate the USB drive by its name or drive letter, which is usually displayed next to its icon.

Step 6: Specify the file name

Once you have selected the USB drive as the saving location, you can specify the file name for your presentation. Type a suitable name for your file in the “File name” field.

Step 7: Choose the file format

In the same “Save As” window, you can choose the file format for your presentation. PowerPoint gives you various options, such as the default .pptx format or older formats like .ppt or .pps. Select the format that best suits your needs.

Step 8: Click on “Save”

After selecting the saving location, specifying the file name, and choosing the file format, click on the “Save” button located at the bottom-right corner of the “Save As” window. PowerPoint will now save your presentation on the USB drive.

Step 9: Safely remove the USB drive

Once the saving process is complete, make sure to safely remove the USB drive from your computer. Right-click on the USB drive icon in the system tray or navigate to “Safely Remove Hardware” in the taskbar, and follow the prompts to safely eject the USB drive.

Now you have successfully saved your PowerPoint presentation on a USB drive! You can now carry your presentation anywhere and easily share it with others by simply plugging in the USB drive.

• Pro tip: It’s always a good practice to keep an extra copy of your PowerPoint presentations on multiple storage devices or backup platforms to ensure their security and availability.
• Compatibility note: When sharing your presentation with others, make sure to consider the compatibility of the file format you have chosen. Older versions of PowerPoint may not be able to open presentations saved in the latest .pptx format.

We hope this step-by-step guide has been helpful to you. Saving your PowerPoint presentation on a USB drive is a simple and effective way to transport and share your work. If you have any further questions, feel free to leave a comment below.

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How to Transfer From PowerPoint to Flash Drives: A Step-by-Step Guide

Transferring a PowerPoint presentation to a flash drive is a straightforward process. Simply plug in your flash drive, open the PowerPoint file, click on ‘File’, then ‘Save As’, and choose your flash drive as the location. Save the file, and you’re done! It’s that simple, and now your presentation is portable and ready to go wherever you do.

After you complete the action, your PowerPoint presentation will be stored safely on your flash drive. This allows you to easily transport the file and use it on different computers without the need for internet access or email attachments.

Introduction

Ever been in a situation where you needed to present your ideas, but technology failed you? Maybe the email with your PowerPoint didn’t go through, or the internet was down, and you couldn’t access your cloud storage. In moments like these, having a physical copy of your presentation on a flash drive can be a lifesaver. In today’s fast-paced digital world, the ability to quickly and efficiently move files from one device to another is crucial, especially for professionals who often present in various locations.

Whether you’re a student, an educator, a business professional, or just someone who likes to be prepared, knowing how to transfer your PowerPoint presentation to a flash drive is an essential skill. So let’s dive in and learn how to ensure your presentation is always ready to roll, no matter what technological hurdles you may face.

Step by Step Tutorial: Transferring PowerPoint to Flash Drives

The following steps will help you transfer your PowerPoint presentation to a flash drive, ensuring you have a portable and accessible copy of your important files.

Step 1: Insert Flash Drive

• Insert your flash drive into a USB port on your computer.

Once you have inserted the flash drive, wait for your computer to recognize it. This will typically be indicated by a notification or a new drive appearing in ‘My Computer’ or ‘This PC’.

Step 2: Open PowerPoint File

• Open the PowerPoint presentation you wish to transfer.

Make sure that you have saved all the latest changes to your presentation before proceeding to transfer it to the flash drive.

Step 3: Click ‘File’

In PowerPoint, click on the ‘File’ tab at the top-left corner of the screen.

The ‘File’ tab is where you can find various options for managing your PowerPoint documents, including saving and exporting files.

Step 4: Select ‘Save As’

From the menu, select ‘Save As’ to choose where you want to save your presentation.

‘Save As’ allows you to choose a specific location for your file, which is necessary when transferring files to external storage devices.

Step 5: Choose Flash Drive Location

In the ‘Save As’ dialog box, choose your flash drive from the list of available locations.

Make sure you select the correct drive letter that corresponds to your flash drive to avoid saving the file in the wrong location.

Step 6: Save File

• Click ‘Save’ to transfer the presentation to your flash drive.

After clicking ‘Save’, the transfer will begin, and a progress bar may appear depending on the file size. Once completed, your PowerPoint is now on your flash drive, ready to go.

Additional Information

When transferring your PowerPoint presentation to a flash drive, there are a few more things to keep in mind. Firstly, ensure that your flash drive has enough free space for the file. PowerPoint presentations, especially those with a lot of images or videos, can be quite large. If your flash drive is nearly full, you might need to delete some files or use a drive with a larger capacity.

Also, consider formatting your flash drive to the appropriate file system. Most come pre-formatted with the FAT32 file system, which is widely compatible but has a file size limit of 4GB. For larger files, you may need to format your drive to NTFS or exFAT. Remember, formatting will erase all data on the drive, so back up any important files first. Always safely eject your flash drive after the transfer to avoid data corruption.

• Click on the ‘File’ tab in PowerPoint.
• Select ‘Save As’ from the menu.
• Choose your flash drive from the list of available locations.

Frequently Asked Questions

What if my computer doesn’t recognize my flash drive.

First, try inserting the flash drive into a different USB port. If it’s still not recognized, check if the flash drive appears in ‘Disk Management’. If it does, it may need to be assigned a drive letter or formatted.

Can I transfer multiple PowerPoint presentations to the same flash drive?

Yes, as long as your flash drive has enough storage space, you can transfer multiple presentations. Just ensure that they are clearly labeled to avoid confusion when accessing them.

Will my PowerPoint animations and transitions work on another computer?

Animations and transitions should work on another computer, provided that it has a compatible version of PowerPoint installed. However, custom fonts or media files might not transfer, so it’s a good idea to embed them in the presentation.

Can I edit the PowerPoint presentation directly from the flash drive?

Yes, you can open and edit the presentation directly from the flash drive. However, to avoid potential data loss, it’s recommended to copy the file to the local computer before editing.

How can I ensure my presentation is compatible with older versions of PowerPoint?

When saving your presentation, you can choose to save it in a compatibility mode for older versions of PowerPoint, such as .ppt instead of .pptx. This helps to ensure it can be opened on computers with earlier versions.

Transferring your PowerPoint presentation to a flash drive is a smart move that can save you from many potential headaches. It’s a simple process that anyone can master with just a few clicks. Whether you’re a professional preparing for a big pitch or a student gearing up for a class presentation, having a backup on a flash drive ensures you’re ready to impress, no matter where you are.

So go ahead, take the plunge, and make your presentations as portable and safe as possible. Who knows, this skill might just be your ticket to a flawless performance next time you’re up to present!

Matthew Burleigh has been writing tech tutorials since 2008. His writing has appeared on dozens of different websites and been read over 50 million times.

After receiving his Bachelor’s and Master’s degrees in Computer Science he spent several years working in IT management for small businesses. However, he now works full time writing content online and creating websites.

His main writing topics include iPhones, Microsoft Office, Google Apps, Android, and Photoshop, but he has also written about many other tech topics as well.

Read his full bio here.

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How To Save PowerPoint To Usb Flash Drive?

To save a PowerPoint presentation to a USB flash drive, open the file and click “File” in the top-left corner. Choose “Save As,” select your USB drive as the location, and click “Save.” Safely eject the USB drive when done to ensure your presentation is portable and accessible.

Learn the simple steps to save it to a USB flash drive effortlessly. Want to ensure your PowerPoint presentation is portable? With just a few clicks, you can carry your presentation wherever you go, ready to impress your audience anytime.

Save your PowerPoint presentation to a USB flash drive in three simple steps. Click ‘File,’ select ‘Save As,’ choose your USB drive, and hit ‘Save.’ Now, your presentation is portable and ready to impress anywhere.

Table of Contents

Putting a Presentation PowerPoint to USB Flash Drive

When it comes to making your PowerPoint presentation portable, transferring it to a USB flash drive is a straightforward process. Begin by opening your PowerPoint file and navigating to the ‘File’ tab. Click on ‘Save As,’ then choose your USB flash drive as the destination. After clicking ‘Save,’ your presentation is now securely stored on the USB flash drive.

This ensures convenient access and easy sharing of your PowerPoint masterpiece. To retrieve the file later, simply plug in the USB flash drive and open the presentation directly. With the simplicity of transferring PowerPoint to a USB flash drive, your presentations become effortlessly transportable and ready for any occasion. Don’t forget to safely eject your USB flash drive to ensure your data stays intact and accessible whenever you need it.

Create the PowerPoint Presentation

To begin, craft your engaging PowerPoint presentation with impactful visuals and informative content. Once satisfied, click on the ‘File’ tab and select Save As. opt for your PowerPoint USB flash drive as the storage location, then click Save. This seamless process ensures your dynamic presentation is ready to be transferred from PowerPoint to USB flash drive, ready to impress on any compatible device.

Connect the Flash Drive

To finalize the process of transferring your PowerPoint presentation to a USB flash drive, connect the flash drive to your computer. Insert it into an available USB port, ensuring a secure connection.

This step is crucial for successfully saving your PowerPoint file onto the USB flash drive. Once connected, proceed to save your presentation using the ‘Save As’ option, selecting the USB flash drive as the destination.

Copy the PowerPoint Presentation to the Flash Drive

Copying your PowerPoint presentation to a USB flash drive is a breeze. Open your file, click ‘Save As,’ and select your USB flash drive as the destination. This simple process ensures that your PowerPoint to USB flash drive transfer is quick and efficient. Now, your presentation is conveniently portable for sharing and presenting on the go.

Eject the Flash Drive

• Save your work: Before ejecting the flash drive, ensure all files and documents are saved to avoid any data loss.
• Close open files: Close any files or applications that might be using the flash drive, as active processes can interfere with the ejection process.
• Locate the drive icon: On your computer, find the icon representing the flash drive. This is typically found in the file explorer or on the desktop.
• Right-click the drive icon: Right-click on the flash drive icon. A contextual menu will appear with various options.
• Select “Eject” or “Safely Remove: Choose the “Eject” or “Safely Remove” option from the menu. This action signals the operating system to prepare the flash drive for removal.
• Wait for confirmation : After selecting “Eject,” wait for the system to confirm that it is safe to remove the flash drive. This confirmation may appear as a notification or a pop-up message.
• Physically eject the drive: Once you receive confirmation, physically eject the flash drive from the USB port. Some computers may have an eject button, or you can gently pull it out.
• Check for the green light (if applicable): Some flash drives have an indicator light that turns green when it is safe to remove. Ensure this light is no longer active before completely removing the drive to avoid potential data corruption.

Saving PowerPoint Presentation to a Flash Drive

Saving your presentation PowerPoint to USB flash drive is a crucial step for portability and easy sharing. Begin by opening your PowerPoint file and navigating to the ‘File’ tab. Click on ‘Save As,’ and choose your USB flash drive as the designated location for your presentation.

Ensure a seamless PowerPoint to USB flash drive transfer by clicking ‘Save.’ Now, your carefully crafted presentation is securely stored on the PowerPoint to USB flash drive, ready to be accessed and shared anytime, anywhere.

The simplicity of transferring PowerPoint to USB flash drive enhances the versatility of your presentations, making them easily transportable for various occasions. Don’t forget to safely eject your USB flash drive, ensuring the integrity of your data and making your PowerPoint to USB flash drive experience smooth and efficient.

Preparing to Save Your Presentation

Top of Form

Saving the Presentation

Saving your PowerPoint presentation is a breeze. Simply open your file, click on ‘File,’ and choose ‘Save As.’ Opt for your USB flash drive as the destination, and click ‘Save.’ This ensures a secure PowerPoint to USB flash drive transfer, making your presentation easily accessible on the go.

Taking Precautions to Keep Your Presentation Secure

• Password Protection:   Secure your PowerPoint presentation by adding a password before transferring it to a USB flash drive.
• Encrypt Files: Use encryption tools to safeguard your files during the PowerPoint to USB flash drive transfer.
• Regular Backups: Keep backups of your presentation files on multiple devices, including the USB flash drive.
• Update Security Software: Ensure your computer has updated antivirus and anti-malware software to prevent any threats during the PowerPoint to USB flash drive process.
• Choose a Reliable USB Drive: Select a reputable and reliable USB flash drive for storing your PowerPoint presentations securely.
• Avoid Public Computers: Refrain from using public computers for PowerPoint to USB flash drive transfers to minimize security risks.
• Check USB for Malware: Scan your USB flash drive for malware regularly to maintain a secure environment for your presentations.
• Use a Dedicated USB Drive: Designate a specific USB flash drive solely for PowerPoint presentations to reduce the risk of contamination.
• Be Mindful of File Locations: Save and transfer your PowerPoint files only to trusted and secure locations on the USB flash drive.
• Educate Users: If sharing the USB flash drive, educate users about the importance of PowerPoint to USB flash drive security practices.
• Enable Auto-Lock: Set up your computer to automatically lock when idle, adding an extra layer of security during PowerPoint to USB flash drive transfers.
• Regularly Update Passwords: Change passwords for both your computer and USB flash drive regularly to enhance security.
• Physically Secure USB Drive: Keep your USB flash drive in a secure location when not in use to prevent unauthorized access.
• Review Permissions: Check and limit access permissions for your PowerPoint files on the USB flash drive to control who can view or edit them.
• Monitor USB Activity: Be vigilant about USB activities on your computer and set up alerts for any suspicious PowerPoint to USB flash drive transfers.

Naming Your Presentation File

Naming your presentation file is simple and essential. Choose a clear and descriptive name that reflects the content. Avoid using special characters or spaces to ensure compatibility. This makes organizing and finding your PowerPoint file on the USB flash drive quick and effortless.

Verifying the Saving Location

After saving your PowerPoint presentation to a USB flash drive, it is essential to verify the saving location. Double-check that the file is stored where you intended, ensuring easy access later.

This quick confirmation adds an extra layer of assurance, preventing any potential confusion or misplacement. Taking a moment to verify the saving location ensures that your presentation is readily available when needed.

How do I save a PowerPoint presentation to a USB flash drive?

Open your presentation, click on ‘File,’ choose ‘Save As,’ select your USB flash drive as the destination, and click ‘Save.’

Can I use any USB flash drive to save my PowerPoint presentation?

Yes, you can use any USB flash drive, but it is recommended to choose a reliable and reputable one for secure storage.

Do I need to eject the USB flash drive after saving my presentation?

Yes, it is important to safely eject the USB flash drive to ensure your data is stored securely and prevent potential data corruption.

Can I password-protect my PowerPoint presentation on the USB flash drive?

Yes, you can enhance security by adding a password to your presentation before saving it to the USB flash drive.

What should I do if I can’t find my saved presentation on the USB flash drive?

Double-check the saving location, ensure the USB drive is properly connected, and verify that the file was not accidentally saved elsewhere. If issues persist, consider saving the presentation again.

In conclusion, saving your PowerPoint presentation to a USB flash drive is a straightforward process that enhances portability and accessibility. By navigating through the “File” tab and selecting “Save As,” you can effortlessly transfer your PowerPoint to a USB flash drive, ensuring your presentation is readily available for any occasion. This simple yet essential practice not only safeguards your work but also allows you to share and showcase your “PowerPoint to USB flash drive” versatility wherever you go.

Remember, the convenience of this process lies in the seamless steps of opening your file, choosing the USB flash drive as the destination, and clicking “Save.” With the power to password-protect your presentations and the flexibility to use any USB flash drive, this method offers a secure and efficient way to transport your creative work. Embrace the simplicity of saving your “PowerPoint to USB flash drive,” making your presentations not only impressive but also easily shareable and accessible on the go.

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How to Save a PowerPoint Presentation

Last Updated: May 26, 2022

wikiHow is a “wiki,” similar to Wikipedia, which means that many of our articles are co-written by multiple authors. To create this article, volunteer authors worked to edit and improve it over time. This article has been viewed 51,084 times. Learn more...

A PowerPoint presentation is an excellent way of presenting information or ideas to an audience. The software is easy to use and offers a lot of cool effects for your slideshows, too. But, what's all the use of this if you don't even know how to save your finished PowerPoint? This wikiHow will teach you how to save your file.

Design your PowerPoint presentation.

• You don't have to wait until you're totally finished to save your work. It can help to save along the way, too, to ensure you don't lose any progress.

Open the File menu when you're ready to save.

Choose the Save or Save As option.

Decide where to save the presentation.

Name and save your presentation.

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How to Transfer From PowerPoint to Flash Drives

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Microsoft’s PowerPoint platform is commonly used to create slideshows focused on a central theme in a format conducive to presentation in front of an audience. The software also allows users to design the presentation media on a home or office computer and transfer it to a portable storage device, such as a flash drive, and utilize the presentation computer as the host playback device. Flash-drive memory capacity typically reaches as high as 8 GB, which is more than enough for the most elaborate of PowerPoint presentations.

Insert your flash drive in a USB port on your computer.

Open the PowerPoint presentation you will transfer to your flash drive.

Click “Start” followed by “Computer.”

Double-click on your flash drive icon.

Click “Save” on the PowerPoint toolbar.

Open your PowerPoint presentation.

Connect your flash drive to your computer via the USB port.

Click “File” followed by “Save As.”

Click the “Save in:” arrow to open the drop-down menu.

Locate your flash drive in the “Save in:” drop-down menu. Click the location of your flash drive.

Enter a name for your PowerPoint and click “Save.”

• Microsoft: PowerPoint Help and How-To
• Review your PowerPoint presentation after transferring it to your flash drive. Although rare, presentations can transfer incompletely as a result of a loss in connectivity when saving to a flash drive.

A.J. Andrews' work has appeared in Food and Wine, Fricote and "BBC Good Food." He lives in Europe where he bakes with wild yeast, milks goats for cheese and prepares for the Court of Master Sommeliers level II exam. Andrews received formal training at Le Cordon Bleu.

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How do i save a Power Point to a USB?

I need to know how to save a Power Point to a USB for school. I have already plugged in the USB. What should i do?

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On Wed, 9 May 2012 20:10:36 +0000, kathrynrl wrote:

You copy the .pps file from wherever it is to the USB thumb drive.

Copying to a USB thumb drive is no different from copying to a folder on a hard drive. There are several ways to copy. Here's one:

In My Computer, go to the folder than contains the .pps file. Click the file, then press Ctrl-C to copy it.

Then, in My Computer, go to the thumb drive. Click within in, then press Ctrl-V to paste it there.

Ken Blake, Microsoft MVP

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Click File > Publish (If you are using PowerPoint 2007, click the Office button)

Click Copy to CD

Click 'Copy to Folder'

Browse to the thumb drive 'make sure it is plugged in'

Click Select

Your PowerPoint files will be copied

When you are at school just browse to the files and double click the Viewer if PowerPoint is not installed and your slide show should automatically start.

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How to Save a Copy of a PowerPoint? [Step-by-Step Guide!]

By: Author Shrot Katewa

When creating a presentation using PowerPoint, you may be used to saving the presentation from time to time in order to prevent any data loss. But, what if you want to create another copy of your presentation? How do you save a copy of your PowerPoint presentation?

In this article, we shall understand the process of saving a copy of any PowerPoint presentation in a step-by-step manner. Plus, we shall also take a look at how to save a presentation as a read-only file! That, and much more!

So, let’s get started!

1. How to Save a Copy of a PowerPoint Presentation?

Let’s address the elephant in the room straight away! How do you create a copy of a PowerPoint presentation?

Microsoft PowerPoint offers a “Save A Copy” feature which allows you to save the changes in your PowerPoint presentation in a separate copied file rather than the original file.

In some versions of Microsoft PowerPoint, the “Save A Copy” option is replaced by the “Save As” option. However, the features available through both options are fully identical.

Let’s understand the process of saving a copy of a PowerPoint presentation in further detail –

1a. How to Save a Copy of PowerPoint to Desktop?

To save a copy of a PowerPoint presentation on your desktop, follow the 3 simple steps.

Step-1: Click on the “File” tab

The first step is to click on the “File” tab. It is located on the left corner of the menu ribbon at the top of the screen. This will open the “File” menu.

Step-2: Click on the “Save A Copy” option

Depending on the version of your Microsoft PowerPoint, you have to click on the “Save A Copy” or the “Save As” option from the sidebar located on the left side in the “File” menu.

Step-3: Click on the “Save” button

In the “Save A Copy” screen, you can click on the “Save As Options” box and save a copy of your presentation in several different formats. Then all you have to do is click on the “Save” button beside the “Save As Options” box to save a copy of your presentation.

1b. Shortcut to Save a Copy of a PowerPoint Presentation

In Microsoft PowerPoint, you can also save a copy of your presentation using the keyboard shortcuts. All you have to do is press the “Alt+F2” keys (Cmd+Shift+S on Mac) on your keyboard.

This will directly open the “Save As” dialog box where you can click on the “Save as type” box to change the file format.

Make sure that you choose the correct location for saving the file from the navigation pane. Give an appropriate name to the file. Finally, click on the “Save” button.

2. How to Save a Copy of a Read-Only PowerPoint Presentation?

By saving the “Read-Only” version of a PowerPoint presentation , you can avoid any accidental edits in the original presentation file. A “Read-Only” PowerPoint file will force the user to create a copy of the presentation if any changes are made.

Thus, the original file is maintained as-in. To save a PowerPoint presentation as a read-only copy, follow the easy steps mentioned below –

Step-1: Click on the “File” Tab

In the menu ribbon located at the top of the screen, click on the “File” tab. In the sidebar located on the left side of the “File” menu, click on the “Info” option.

Step-2: Click on the “Alway Open Read-Only” option

In the “Info” screen, click on the “Protect Presentation” button which is the first button in the left column. In the dropdown menu under “Protect Presentation” , click on the “Always Open Read-Only” option.

Also Read – 7 Ways to Protect Your PowerPoint Presentation from Editing!

Finally, you have to click on the “Save A Copy” option in the sidebar on the left side of the “File” screen. Then click on the “Save” button to save a read-only copy of the PowerPoint presentation.

3. How to Save a Copy of a Shared PowerPoint Presentation?

If your colleague or client has shared a copy of a PowerPoint presentation using PowerPoint for the web or Shared Drive, you can easily download and save a copy of the shared presentation to your device.

Here’s what you need to do –

Step-1: Click on the “Save as” option

In the menu ribbon located at the top of the screen, click on the “File” tab. Then click on the “Save as” option from the “File” menu. Under the “Save As” option, click on the “Download a Copy” option.

Step-2: Click on “Download”

Now all you have to do is click on the “Download” button in the dialog box prompted by Microsoft PowerPoint.

4. How to Save a Copy of PowerPoint Without Notes?

In Microsoft PowerPoint, you can save a copy of the file without the notes.

To do so, you have to first remove the speaker notes, and then use the “Save A Copy” option. Here are 5 quick and easy steps that you can follow in order to save a copy of your PowerPoint file without notes –

In the menu ribbon, click on the “File” tab. Then click on the “Info” option from the “File” menu.

Step-2: Click on “Check for Issues”

In the “Info” screen, click on the “Check for Issues” button. Then click on the “Inspect Document” option from the dropdown menu. This will prompt a dialog box.

Step-3: Click on the “Inspect” option

In the “Document Inspector” dialog box, scroll all the way to the bottom and make sure the “Presentation Notes” option is selected. Then click on the “Inspect” button at the bottom of the dialog box.

Step-4: Click on the “Remove All” option

Once the inspection results are shown in the “Document Inspector” dialog, scroll to the bottom again to find the “Presentation Notes” option.

Then click on the “Remove All” button at the right side of the “Presentation Notes” option. Now all you have to do is click on the “Close” button at the bottom of the dialog box to finish the process.

Step-5: Click on the “Save” option

The final step is to click on the “Save A Copy” option in the sidebar of the “File” menu. In the “Save A Copy” screen, click on the “Save” button to save the presentation without notes.

5. How to Create a Copy of an Existing Presentation in a New PowerPoint File?

To create a copy of an existing presentation, you have to first open a new Microsoft PowerPoint file.

Then you can use the “Reuse Slides” feature to copy the existing presentation. The detailed process is explained in the following steps –

Step-1: Click on the “Reuse Slides” button

In the new PowerPoint presentation, click on the “Reuse Slides” button. It is located in the “Slides” group of the “Home” menu. This will open a sidebar on the right side of the screen.

Step-2: Click on “Choose Content”

In the “Reuse Slides” sidebar, click on the “Search” box.

Then type in the file name of the presentation which you want to copy. Under the thumbnail of the PowerPoint presentation, click on the “Choose Content” option.

Step-3: Click on the “Insert All” option

Now all you have to do is click on the “Insert All” option to copy the entire PowerPoint presentation into the new file.

You can also click on the “Insert Slide” option under each slide thumbnail to copy a few selected slides.

6. How to Save a Copy of PowerPoint Presentation in Other Formats?

Microsoft PowerPoint allows you to save a copy of your presentation in multiple file formats. I’ve written an entire article detailing the various formats in which you can save a PowerPoint presentation.

Make sure you check out the other article on “How to Save a PowerPoint Presentation in Multiple Formats” for all the details!

However, in a nutshell, to save a copy of your presentation in other formats, click on the “Save A Copy” option in the “File” menu. In the “Save A Copy” screen, click on the “Save As Type” box which is the second box in the right column.

Now all you have to do is click on your preferred file format from the dropdown menu. For complete details, make sure you check out the article.

Credit to drobotdean (on Freepik) for the featured image of this article (further edited)

• Start using PowerPoint Video
• Save a PowerPoint presentation Video
• Insert items Video
• Finalize and review Video
• Prepare and run Video

Save a PowerPoint presentation

Save your presentation, so you don't lose all your hard work. Then, print it to share it with others.

Save your presentation

Click FILE > Save , pick or browse to a folder, type a name for your presentation in the File name box, and click Save .

Save your work as you go. Hit Ctrl+S often.

Basic tasks for creating a PowerPoint 2013 presentation

What's new in PowerPoint 2013

Probably the most important part of creating a presentation, other than writing it is, of course, saving it.

For example, if the power were to go out right now, all of our hard work would be gone, unless we'd saved it to a file.

Here is an easy way to do that. Move up here to this set of commands called the Quick Access Toolbar , and click Save .

The first time you save a presentation, you come to this area, called the backstage.

You won’t find any formatting commands here.

The backstage is all about opening, saving, printing, sharing, exporting, and modifying PowerPoint options.

In other words, all that behind-the-scene stuff.

Save As is selected when you first save a presentation.

Here, you choose whether you want to save it to your Computer , or to the cloud using Microsoft 365 or OneDrive .

I have already signed in to my online account, so now I can click here, and browse for a location on my OneDrive.

Enter a filename and click Save .

It is just like saving to a computer, except that now I can access the file on any computer connected to the Internet.

Or, I can share it with others by sending an email message containing a link to the online file.

After you save your presentation, you can keep working on it, if you want.

But, remember to save it often, so you don’t lose any new work.

If you want to print your presentation, click the FILE tab to go to the backstage, and click Print .

You can see a preview of how it will look after it is printed. Select a printer here. Then, click Print .

However, before we do any printing, we need to finish the slides.

Up next, we’ll insert some things in the presentation.

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How to use a USB flash drive for PowerPoint presentations

Wondering how to use a USB flash drive for PowerPoint presentations? If you need to make a presentation, it’s a good idea to bring along a USB flash drive, available from stores like  Amazon   (aff). Whether it’s your main way of connecting to the presentation or a backup plan, having a one of these inexpensive devices can reduce stress.

Many presenters like to bring their own computer and simply plug it into the existing projector when they meet with a client, speak at an event or give a lecture. But you may arrive only to find out that you need a special cord, that the promised cord isn’t working or that no one knows quite how to change the custom setup. Some organizations may have rules about who can touch the equipment.

For good measure, you may want to email yourself and the client copies of the presentation. With cloud-based email, you can simply log in and retrieve the presentation if neither your computer nor your USB flash drive turn out to work.

In any case, figuring out how to use a USB flash drive for your presentation in PowerPoint or other applications makes sense. You don’t want to be scrambling at the last minute if you’re asked to speak or present. After all, speaking can help build your expert status .

Here’s how to use a USB flash drive for PowerPoint presentations….

Step by step guide to how to use a USB flash drive for PowerPoint presentations

• Prepare your presentation files . If you know for sure that PowerPoint or your presentation software will be available on the other computer, you can just bring along the raw files. However, because of version problems or even potential problems with transferring the file, it’s probably best to save your presentation as a .exe file, so that it can run on its own, without any external software.
• Insert the USB drive into your computer, using the USB port.
•   Transfer the PowerPoint or other presentation to your USB flash drive. It should show up as one of your available drives. You can either transfer the file by copying it or you can open the presentation and “save as” to your flash drive. If you’re using an .exe file, be sure to include everything you need.
• Open the USB drive using your file management software (e.g. Windows Explorer). Make sure the file is on the drive. Open it and make sure it works properly.
• Eject the USB drive . If you are using Windows, you should see an icon on the bottom of your screen. On a Mac, drag the drive to the trash.
• At the client site, insert the USB drive and open the file.
• For stability, you may wish to transfer the file to the client’s computer . USB drives run more slowly and may be less stable. However, many people run presentations right from the drive.
• When you’re done, don’t forget to eject the USB drive and take the file home with you. If you transferred a file to the client’s computer, you may also wish to delete it.
• If your files are sensitive, you may wish to encrypt them with a password .

Any tips to share? Learning how to prepare your flash drive for a presentation the first time may take a little patience, but you should get the hang of it and be able to do it with ease in future. Presenting helps build your credibility and feeling confident with tech will help.

Build  credibility with a solid plan for your consulting fees. Order my book, Consulting Fees: A Guide for Independent Consultant s.

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Home Blog PowerPoint Tutorials How to Play a PowerPoint Slideshow on TV

How to Play a PowerPoint Slideshow on TV

PowerPoint presentations are often presented via projectors, where an individual can copy files to a computer which is connected to the projector in the hall. However, sometimes the projector is replaced with a large monitor or TV. There are many ways by which you can connect your computer or mobile device to a TV for presenting your slides. Here are a few simple methods which can be used to answer the age old question that many PowerPoint newbies ask; i.e. how to play a PowerPoint Slideshow on TV.

1. Connect Your Laptop or Mobile Device Using an HDMI Cable

This is the easiest way by which you can play a PowerPoint presentation on TV. In the old days the legacy VGA cable was used for this purpose, which is still usable with even the most modern TVs. However, an HDMI cable gives better quality playback and is easier to use.

In this demo we will show you how to connect a laptop with an LED TV using an HDMI cable. However, there are different mobile devices (e.g. Android and iPad tablets) which also support HDMI to TV connectivity.

Step 1: Plug in your HDMI cable into your laptop’s HDMI Port (as shown below).

Step 2: Connect the other end of the cable to your TV’s HDMI port. Usually, there are two HDMI ports, one located on the side and the other behind the TV.

Step 3: Switch to ‘HDMI’ from your TV’s Remote. Usually, this option is available from the remote’s Menu button. You might have options like ‘HDMI 1’ and ‘HDMI 2’ appearing on-screen. This is because one of the menu options connects to your first port and the other to the second. The image below shows connectivity with my TV’s second HDMI port. The port numbers might be labeled differently depending upon your TV’s model.

The below image shows the Organizational Charts PowerPoint Template running on an LED TV connected to a laptop via HDMI cable.

2. Play Slides as Image Slideshow or Video from a USB

This is another fine method for playing a PowerPoint slideshow on a TV. However, you will require converting your PowerPoint presentation to a supported format. For example, many TV’s support image formats like JPEG or Video formats like MP4. You can convert your presentation to a video format or export your slides as images and run them as a slideshow on your TV.

To learn how to convert your PowerPoint presentations to image or video format, see our guide about:

How To Save a PowerPoint Slide As a Picture and How To Convert a PowerPoint 2013 Presentation to a HD Video .

3. Convert and Play Your Slides from a DVD Player

You can also convert your PowerPoint files to DVD video format, write it on a DVD and play it using a good old DVD player. While this method is more laborious than the aforementioned, it is a pretty functional method. To get the video format right, follow the instructions given below.

Step 1: Save your PowerPoint to video format. You can refer to our tutorial mentioned above or simply go to File –> Save As –> and save your video to either MP4 or WMV. Unlike older versions, PowerPoint supports both formats.

Step 2: Open Windows DVD Maker, and select Choose Photos and Videos .

Step 3: Click Add Items and select the converted video file (file converted from PowerPoint to video format). Once the video with your video slides is picked, click Next .

Step 4: Now, customize menus for your DVD according to need, insert a blank DVD to your computer and click Burn .

Note: This process can be used to burn videos and photos to create DVD slideshows using Windows DVD Maker. You can also use another third-party DVD authoring tool for this purpose.

4. Connect to Your TV Using Wi-Fi or Wired Network

There are various TV models and devices which enable connecting to the Internet. The most common example of this can be found in the form of Smart TVs and Smart TV devices. Depending upon your TV model or the supported digital box you might be using, you can play a video slideshow by converting your PowerPoint presentation to a video format supported by your TV.

The below image shows connectivity settings for a Samsung Smart TV.

Recommended reading: How to embed video in PowerPoint

5. Use a Video Streaming Device

Last but not least, you can use a video streaming device like Roku 3, Apple TV or Google Chromecast to play a slideshow (e.g. one that has been converted to video format). The below image shows connectivity options for Apple TV. The various connectivity options in a video streaming device such as HDMI, USB and Wi-Fi / Ethernet provide ample scope for streaming various file types to your TV. This makes it possible to run an image, video or PPT/PPTX slideshow of your presentation slides (depending upon the mode of connectivity).

Do you know that using a high-quality PowerPoint Template with a connected TV can give you an excellent playback experience? Instead of using templates with dull backgrounds and hazy designs, you can download these Premium PowerPoint Templates to get the best output on your high definition TV or monitor.

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HDMI, Microsoft PowerPoint, PowerPoint 2013, PowerPoint 2016, PowerPoint Tips, Presentation Videos, Presentations, Slideshow, TV, Videos, View Presentation Filed under PowerPoint Tutorials

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16 Responses to “How to Play a PowerPoint Slideshow on TV”

Useful article with great options for projecting presentations on TVs. It seems to happen more often than not, that you come across a TVs in meeting rooms at e.g. customer sites. One suggestion is to add the Microsoft Wireless Display Adapter as another option under pt. 5 for Wireless video streaming.

Awesome! Thanks for clearing this up.

I’m still curious if a wireless option exists. PowerPoint From computer to Smart TV via Bluetooth maybe?

Very useful article, i dont ave a laptop at home and was wondering how i could study the power-point presentations using the tv. thanks for the simplicity of the article too, very easy to apply.

So if I have a load of PowerPoint presentations with images, text and links to short film clips which if I plug into a pc at work they play on the interactive whiteboard perfectly. How do I use the same USB stick to play these in my other place of work on the Apple TV monitor?? Can I?

Your interactive whiteboard has probably a computer built-in, possibly even running some form of Windows, that can natively display PPTs as a regular presentation. But a standard monitor can only display a video signal it gets through an input, but cannot process any presentation or other files. And most, if not all, smart TVs, cannot handle PPTs, just like they cannot open Word Docs etc. Only media files file images, and videos.

Been searching for an answer for a while now, how can I play a ppt file on a tv without converting to an mp4 or jpegs?? and without connecting laptop to tv??

I have a Toshiba 50L5200U, and want to play a PowerPoint as a slideshow from a USB on the back of the TV. Is this possible on this model (if I convert the PPT to another format-if so, which one?), and if not, would a Firestick work, to enable me to transmit the powerpoint/slideshow wirelessly?

Thanks in advance!

Hi David. That model of Toshiba TV supports JPG images. You’d try to export the PowerPoint slides to JPG and then save them to the memory stick. It would be possible you need to rename the images to play in order or choose the appropriate sort by filter. This method depends purely on the TV, but if you have a Firestick or Chromecast, you can play the PowerPoint remotely from your computer.

I figured it out! If you export the slides from PPT as jpegs and change the dimensions to 1920×1080 (my laptop automatically made the second part 1081), it will be high-res and full screen when it displays on the TV from your USB. Originally, mine was 1280×720 and I had the same zoom issue, but when I tried to change the ratio in design (on power point), it messed up my formatting and some background colors. By changing the size of the jpegs when saving, there was no distortion and I was able to navigate the slides perfectly.

Hi @Tatyana. Glad to know you could figure it.

WE BOUGHT A HISENSE TV, USING A USB FOR SLIDE SHOWS (UPCOMING EVENTS) NEED TO SET THE TIME FOR THE SLIDE SHOW TO DISPLAY ON THE SCREEN FOR AT LEAST A MINUTE BEFORE THE NEXT SLIDE SHOW?

Please contact [email protected] with your question. Thanks.

Hi i am looking to show a “what’s on’s” at our social club using powerpoint with repeat function on an ordinary flat screen(not smart)tv.can you explain the easiest & cheapest way,i.e. memory stick,chromecast,media box etc.as i need to export images from a laptop. Thanks in advance

Hello, please contact [email protected] . For sure we will be able to help you.

Hello, I need to set up several tv monitors in a building that will loop through powerpoint slides. There is currently no wifi in the building. Can I just export the powerpoints into a movie format (wmv) and play it right from the usb to the monitor?

We’ve done this in the past, just simply exporting the presentation as a “video”. Using the feature File>Export>Create a Video. You can select the appropriate resolution, and generate the video. The video is generated as MP4 which is generally supported by TV’s. We uploaded the file to a pendive and use it in the screen.

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