how to take control of presentation in teams

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Manage who can present and request control in Teams meetings

• 2 contributors
• Applies to: Microsoft Teams

APPLIES TO: ✔️Meetings ✔️Webinars ✖️Town halls

You can use Teams meeting policies to control who can present in meetings and who can request control of the presentation while a meeting is underway.

The settings described in this article are part of Teams meeting policies.

To update a Teams meeting policy

• In the Teams admin center, expand Meetings and select Meeting policies .
• Select the policy that you want to edit.
• Scroll to the Content sharing section.
• Change the desired settings (described below) and select Save .

Manage who can present

This setting is a per-user policy that lets you change the default value of the Who can present? setting in Meeting options in the Teams client. The Who can present policy setting affects all meetings, including Meet Now meetings.

The Who can present? setting lets meeting organizers choose who can be presenters in a meeting. To learn more, see Change participant settings for a Teams meeting and Roles in a Teams meeting .

To specify the default value of the Who can present? setting in Teams, set to one of the following settings in the Who can present policy:

• Only organizers and co-organizers : Only the meeting organizer can be a presenter and all meeting participants are designated as attendees. This parameter corresponds to the Only organizers and co-organizers setting in Teams.
• People in my organization and guests : Authenticated users in the organization, including guests, can be presenters. This setting corresponds to the People in my organization and guests setting in Teams.
• Everyone : All meeting participants can be presenters. This is the default value. This setting corresponds to the Everyone setting in Teams.

Keep in mind that after you set the default value, meeting organizers can still change this setting in Teams and choose who can present in the meetings that they schedule.

Participants can give or request control

This setting is a per-user policy. This setting controls whether the user can give control of the shared desktop or window to other meeting participants. To give control, hover over the top of the screen.

This setting also affects webinars.

If this setting is turned on for the user, the Give Control option is displayed in the top bar in a sharing session.

If the setting is turned off for the user, the Give Control option isn't available.

Let's look at the following example.

Daniela can give control of the shared desktop or window to other participants in a meeting organized by Babek. However, Babek can't give control to other participants.

To use PowerShell to control who can give control or accept requests for control, use the AllowParticipantGiveRequestControl cmdlet.

To give and take control of shared content during sharing, both parties must be using the Teams desktop client. Control isn't supported when either party is running Teams in a browser. This is due to a technical limitation that we're planning to fix.

External participants can give or request control

This setting is a per-user policy. Whether an organization has set this policy for a user doesn't control what external participants can do, regardless of what the meeting organizer has set. This parameter controls whether external participants can be given control or request control of the sharer's screen, depending on what the sharer has set within their organization's meeting policies.

External participants in Teams meetings can be categorized as follows:

• Anonymous participant
• External access users

Whether external access users can give control to other external participants while sharing is controlled by the External participants can give or request control setting in their organization. This setting must be turned on in both organizations for an external participant to take control in Teams meetings hosted by people in your organization.

To use PowerShell to control whether external participants can give control or accept requests for control, use the AllowExternalParticipantGiveRequestControl cmdlet.

Related topics

• Teams policy reference - Meetings
• Assign policies to your users in Teams
• Teams PowerShell overview

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Additional resources

• Tom Arbuthnot
• Microsoft Teams Podcast
• Tom’s Email Update

No more “next slide please” with Microsoft Teams PowerPoint Live Presenter Mode

One of the great meeting features of Microsoft Teams is PowerPoint Live Presenter mode. For me, the killer feature is that anyone can “Take control” of presenting the deck seamlessly.

In my opinion, it really breaks the flow of a presentation for the presenter to keep prompting someone with “next slide please”. It became a running joke with the UK Government updates that they were constantly prompting for “next slide please”

PowerPoint Live Presenter Mode won’t be suitable for every meeting type, as you may not want everyone in the meeting to have the power to “take control” but for internal “All Hands” type meetings, where multiple presenters have a couple of slides each to present, each presenter can just “take control” in turn and drive the slides.

Using PowerPoint Live Presenter Mode

Firstly someone uploads the PowerPoint deck. Teams will show recent decks that the user has edited to make it easy to find the right deck to upload, but you can also browse OneDrive or the local computer.

The person uploading will be the initial “deck presenter”; they will initially have control to move the deck forward for everyone in the meeting

Presenter Options in PowerPoint Live Presenter Mode

The presenter gets a nice view of the overall deck and the current slide you are presenting. You will also see slide notes. This is so useful if you are presenting from a single screen. You can also see all the chat while presenting. This tight integration with PowerPoint is something that steps Microsoft Teams apart from other online meeting platforms.

You can also use the new “standout” mode (not sure about that name, I prefer “weatherman mode”) to appear over the slides which can help promote engagement. Note, standout mode person overlaid on the slides won’t come through on a recording, The recording will show normal bottom right video.

PowerPoint Live Attendee Features

Attendees can even personally move forwards and backwards in the deck, this is useful if they want to see what is coming up

the presenter can turn off this feature if they prefer

Attendees can also personally put the slides into “high contrast mode” for improved accessibility. This only affects their view of the slides.

“Take Control” – the “next slide please” killer

Often in meetings with multiple presenters, before PowerPoint Live, one person presents the deck for the whole meetings, probably via screen sharing, and as the current talker asks that person to move the slides forward; “Next slide please”. Saving the pain of one person screens sharing, then another, then another.

With PowerPoint Live, In the meeting, everyone other than the current person presenting the slides will see the slide the presenter is presenting, but they also have a “Take Control” button.

The person that presses that button then gets the presenter view and control, and the original presenter gets prompted that someone has taken over. They can see who took over as the current presenter is shown in the bottom left.

This allows seamless transfer of presenters with no interruption for the “viewers” of the presentation for a much slicker meeting.

See the banner prompt notifying the previous presenter that someone has taken over presenting and in the bottom left I can see it’s Tom Morgan now presenting

Note, PowerPoint Live won’t work well for meetings where presenters need to “screen share” outside of a single PowerPoint deck. If someone does drop the presentation to share their screen, or for any other reason, when the original deck uploader shares the deck again, it prompts them with the option to resume at the same point in the deck.

About the author

A Microsoft MVP and Microsoft Certified Master, Tom Arbuthnot is Founder and Principal at Empowering.Cloud as well as a Solutions Director at Pure IP.

Tom stays up to date with industry developments and shares news and his opinions on his Tomtalks.blog, UC Today Microsoft Teams Podcast and email list. He is a regular speaker at events around the world.

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So they have finally caught up to WebEx and Adobe Connect

Not bad. Would definitely need to be able to share other things like videos outside of PowerPoint. Also, other online meeting tools have this feature but if the original presenter tries to use their own screen, it overrides what the remote user is doing. Does this happen in Teams Live as well?

The original presenter can press take control, like the others.

[…] No more “next slide please” with Microsoft Teams PowerPoint Live Presenter Mode. One of the great meeting features of Microsoft Teams is PowerPoint Live Presenter mode. The killer feature is that anyone can “Take control” of presenting the deck seamlessly. […]

Can you stop selected participants from taking control as well as moving forwards?

Yes, in the meeting settings

can you please give us more details how to do so?

thank you in advance!

Do you know of any way to make the Powerpoint slides bigger for the participants? The full screen command does not really go full screen anymore and all the zoom shortcuts zoom in on the controls, not the presentation – help!? I can’t find this anywhere – the old key commands that used to work now do not in Powerpoint Live. We are on laptops btw – not bigger monitors – hence the problem.

How To Give Control in Teams to Switch Presenter

Hand off power quickly and easily

Microsoft Teams continues to add new features and ways to engage meeting attendees. Sometimes when you’re a presenter in a Teams meeting, you’ll want to allow someone else to present or give control to someone else in the meeting. We’ll run through the different ways to present and how to give control in Teams to someone else.

The information below applies to all Microsoft Teams meetings, including breakout sessions and webinars. Some features, like PowerPoint Live, are only available while using the desktop version of Teams and cannot be accessed if you’re running Teams in a web browser.

Sharing Content in a Teams Meeting

When you’re in a Teams meeting and select the Share button, you can choose to share content in different ways:

• Share your screen : This option will allow meeting attendees to see anything that’s on the monitor you select.
• Share a specific window : This option will only allow attendees to see the specific window you choose to share.
• Create a Whiteboard : This option will launch the Whiteboard app so meeting attendees can collaborate. 
• Share a PowerPoint : Select a specific PowerPoint file to present to meeting attendees.

When you choose to share a PowerPoint presentation (rather than sharing the specific window the PowerPoint is in), meeting attendees will get a few extra features, and so will you.

When you share a presentation using PowerPoint Live, attendees will be able to move through the slides in your presentation at their own speed. Don’t worry—meeting attendees won’t control what other attendees see. You’ll still be in control of your presentation . However, if an attendee wants to skip a few slides ahead to see what’s coming, they can. When they’re ready, there’s a sync button which will sync them up with the presenter.

If you don’t want attendees to move through the presentation on their own, you can toggle that feature off by selecting the eye icon on the control panel that appears on the presentation.

When you share a presentation via PowerPoint live, you’ll be able to see your notes, slides, and the audience while you present. This is a feature that Teams users have been clamoring for, and we’re thrilled to see that Microsoft listened.

You’ll also get access to multi-colored laser pointers, pens, and highlighters to aid in your presentation.

Roles in Teams Meetings

First, let’s get clear about the various roles available in Teams meetings. The person who creates the link to join the meeting is the organizer. That person has ultimate control and can do things that no other attendee can do like manage breakout rooms .

The organizer can designate other meeting attendees as presenters. Only the organizer and presenters can share content during the meeting. Besides the organizer and presenters, everyone else in the meeting is called an Attendee.

The organizer can set presenters in advance of the meeting or on the fly during the meeting. To set presenters in advance of the meeting, the meeting organizer should select the Meeting Options link in the calendar invitation for the meeting.

A web page will open where you can choose who will be able to present during the meeting.

If you choose Specific people , next type in the names of the people who you want to be Presenters.

How To Promote an Attendee to Presenter in Teams

If you’re the meeting organizer, it’s easy to promote a meeting attendee to presenter during the meeting itself.

• Find the attendee in the participant list.
• Select the More options (three dots) link next to the attendee’s name.

• Select Make a presenter .

Now that person will be able to share content during the meeting.

Presenting vs. Taking Control

It’s important to understand the distinction between presenting in a Teams meeting and taking control of shared content.

Apps like GoToMeeting and Zoom have ways for meeting attendees to take control of another attendee’s computer. This usually happens in remote support sessions. So far, Microsoft Teams has not provided that functionality. However, Teams does allow presenters to give limited control to another attendee, and attendees can request control from presenters.

Obviously, you should only give control in Teams to someone you trust.

How To Give Control in Teams

In Microsoft Teams, if you want someone else in your meeting to edit a file you’re sharing or take over your presentation, you can give control to that person. It’s like adding a second, simultaneous presenter. You’ll both be able to control what’s being shared. You can take back control any time you want.

You can only give control to someone else in your Teams meeting when you’re presenting. Mouse over the content you’re sharing to activate the sharing toolbar and select Give control .

From there, select the person you want to give control to. The person you want to give control to will receive a notification letting them know that you want to share control of the presentation with them. When you share control with someone else, they’ll be able to make edits and other changes to the shared screen.

If you want to take control back from them, simply select the Cancel Control button.

How To Request Control in Teams

Requesting control while someone’s presenting in Teams works similarly. Simply select the Request control button. The presenter can then choose to Allow or Deny your control request.

When you no longer want control, you can select the Release control button.

Get Comfortable with Microsoft Teams

Love it or hate it, it doesn’t look like Microsoft Teams is going away any time soon. If your employer uses Teams, it’s worth learning a few Teams tips and tricks to get more comfortable with all its features. 

You can read about several ways to run polls in Teams meetings or learn how to hide your mess by changing your background in Teams.

Maggie Marystone is a freelance technology writer, human rights worker, and storyteller based in Chicago. Read Maggie's Full Bio

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How to enable request control in microsoft teams.

Microsoft Teams is a collaboration tool that allows users to work together. It has a feature called request control , which can be enabled. Here’s how to do it:

• Open the Teams app and go to the meeting.
• At the bottom of the screen, locate the “More actions” button (three dots) and click on it.
• Choose the “Request control” option from the menu. This will let participants take control of shared content during the meeting.

There’s an amazing story about request control in Microsoft Teams. A team of developers was working on a project presentation. Sharing screens without interrupting each other was tricky. But they found the request control feature. It helped them collaborate smoothly and present their project without any disruption.

So, if you want to collaborate better in Microsoft Teams, make sure to enable request control. Give everyone permission to take control when needed. That way, all participants can contribute and make changes in real time.

What is request control in Microsoft Teams

Request control in Microsoft Teams gives users the power to request permission to take control of someone else’s screen during a meeting or presentation. Seamless collaboration and increased teamwork is possible with this feature.

Users can click “Request Control” in their Teams toolbar. Then, the recipient of the request gets a notification to grant or deny access. It’s very useful for group projects and remote presentations.

Request control also encourages inclusivity and engagement. People who prefer visual communication can contribute without talking over others.

Sarah , an HR manager, uses request control while training new employees. John , one of the new employees, spots something he needs clarification on. He uses the request control feature to highlight it on Sarah’s shared screen. Sarah can then elaborate without disrupting the flow.

Request control in Microsoft Teams makes virtual meetings more efficient. It encourages individuals to contribute without hesitation and increases productivity. It also boosts teamwork.

Benefits of enabling request control in Microsoft Teams

Empowering request control in Microsoft Teams has multiple benefits. Firstly, it allows brilliant management of workflows by streamlining the process of asking for and allowing access to documents or files.

Secondly, it boosts collaboration between team members as it allows them to take responsibility for their work.

Thirdly, request control guaranteeing a higher security level , as only approved personnel can gain access. This reduces the danger of unauthorized access or data break-ins. Plus, it promotes transparency and accountability within the team.

Lastly, enabling request control in Microsoft Teams saves time and increases productivity by removing the need for extra back-and-forth conversations about file access permissions. With just a few clicks, team members can put in their requests and get approvals on time.

Pro Tip: It’s wise to set up clear guidelines and establish proper communication channels to guarantee hassle-free utilization and implementation of the request control feature in Microsoft Teams.

Step-by-step guide on how to enable request control in Microsoft Teams

Enabling request control in Microsoft Teams brings better control over meetings and presentations. With this feature, participants can ask to take control of the screen and be more involved during collaborations or discussions. Here’s a step-by-step guide on how to enable it:

• Open Microsoft Teams and join a meeting.
• Look for the meeting controls at the bottom of the screen and click the “…” button.
• From the dropdown menu, select “Meeting options” for additional settings.
• Scroll down to the “Who can present?” section and choose “Specific people” or “Everyone”.

That’s it! Following these four steps enables request control in Microsoft Teams and improves collaboration.

It has many benefits, including promoting participation, boosting engagement levels, and aiding effective communication among team members.

Did you know? Request control is available for Windows and macOS users in Microsoft Teams meetings.

Troubleshooting common issues with request control in Microsoft Teams

Permissions? Check! Ensure you have the right permissions for request control on Microsoft Teams. If not, contact your admin!

Got the latest Teams app? Update it! Outdated versions can cause problems with request control.

Restart your device! Sometimes, tech glitches can be resolved this way. Close all apps and reboot before trying request control again.

Cache and cookies? Clear them! This can help resolve any temporary data conflicts that could be causing problems.

Conflicting extensions? Disable them! Third-party extensions can interfere with the functionality of Microsoft Teams, including request control.

Still stuck? Contact Microsoft Support! They’ll help diagnose and troubleshoot any underlying issues with request control.

Request control in Microsoft Teams requires persistence. These steps will help you get the most out of the feature. Microsoft is constantly improving their offerings to give users a seamless and productive experience. If you have any issues with request control or other features in Microsoft Teams, Microsoft Support is just a click or call away, to get you back on track fast!

Request Control in Microsoft Teams gives users the power to lead their meetings. To turn it on, go to the bottom of your screen during a meeting. Then, click the “…” to show the menu and select “Manage Permissions.” Toggle on the “Request Control” option.

Now, participants can ask for control when you share your screen or an app. You will get a notification. You can choose if you want to grant control. That way, you stay in charge.

Here are some tips to get the most out of Request Control:

• Use it for specific situations where you want people to interact with your content. Don’t grant control too often.
• Let your participants know when and how they can ask for control.

Request Control helps you and your team collaborate. Try it now to boost teamwork and productivity.

Additional tips and considerations for using request control in Microsoft Teams

Enhance Microsoft Teams request control using some extra tips and considerations! Here’s a 4-step guide to optimize the feature:

• Enable the request control setting.
• Speak with team members before using it, so they understand.
• Set clear expectations and guidelines for using it during meetings.
• Review and refine the approach based on feedback from past sessions.

Be conscious and considerate when using request control. Give team members time to express their ideas before taking over. It’s not about dominating, but facilitating productive exchanges. Have a collaborative mindset that encourages active participation.

Unlock the power of request control in Microsoft Teams! With these extra tips, you can create an environment where everyone contributes to shared goals. Don’t miss out on improving your teamwork experience!

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How to take screen control in a Microsoft Teams meeting

by Suzy Dean | Mar 16, 2022 | CEO Blog | 0 comments

When contemplating which Teams functionalities to write about each month, I like to explore the absolute latest developments and capabilities, or, more often than not, those which have not been rolled out yet. Most recently these have included Microsoft Connect (shared channels), Microsoft Loop and LinkedIn pairing.

This month however is different… I’m going to shed a well-deserved light on what I believe has been a hidden gem, a not-so-new but completely underutilised tool which happens to be a favourite of mine; requesting screen control in Microsoft Teams meetings.

You may not have realised, but you can request and take full control of someone else’s desktop or give a meeting attendee control of your own screen whilst you’re sharing content.

When in control of a colleague’s screen, you can have full use of your own mouse and keyboard to locate, point, type, drag and drop, move and highlight content, for all meeting attendees to see. Sound useful? We think so. Follow my guide below to get up to speed. Spoiler alert – this one is an easy one to master.

Requesting control of someone’s screen

When in a Teams meeting, the person’s screen you want to take control of has to be sharing content. In this case, our Events Co-ordinator Liane is walking me through a PowerPoint presentation AddIn365 is giving at a London conference next month.

Once your colleague is sharing content, hover your mouse over the top of your screen and click ‘Request Control’.

Once you have selected ‘Request Control’, a message box will appear asking you to confirm your action, simply click ‘Request’. You now have full accessibility in your colleague’s shared screen. The functionality works exactly the same as if you were working and editing on your own desktop, your mouse pointer is designated yours by a small, accompanying image of your profile picture.

Simply click ‘Stop control’, located at the top centre of the page to relinquish control.

Granting control of your own screen

Whilst sharing content in a Microsoft Teams meeting, hover your mouse over the centre top of your screen to make visible the control bar (pictured below). Select ‘Give control’, then click on the colleague’s name you would like to give screen access to.

Once selected your colleague will be notified and prompted to click ‘Accept control’. They can now use their mouse and keyboard to edit the content on your screen for all to see.

What’s next?

In my next blog I’ll be back to exploring the latest and upcoming Microsoft Teams tools so do hit the subscribe button to be emailed the next update.

And do let me know in the comments section below what you think of the screen control function, and what other capabilities you might like to see within Microsoft Teams to help streamline your work process.

You can learn more about how our Work Hub solution enriches Microsoft Teams for improved productivity and collaboration here AddIn365 – AddIn Work Hub

We regularly share the latest capabilities and possibilities within Microsoft Teams and how to best utilise them. Our insights can be found here , on LinkedIn and on Twitter, so do give us a follow. Leave a comment below to ask your question about how to get the most out of your digital experience or email an enquiry to [email protected] .

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How to Request Control in Microsoft Teams

Working remotely with your team is far from perfection. Mainly, the transition process from being in-person work interaction to working from home via online tools is not smooth. Luckily, online tools like Microsoft Teams came to your rescue. Though it’s annoying to connect virtually, Microsoft Teams is trying to make collaboration with your team better via online meetings. Such meetings can be via audio or video calls. The video calls provide face-to-face interaction with team members. The other team members are known as participants. Each participant has a camera feed which allows them to share their screen during the meetings. Sharing screen allows users to virtually view your work process. In this article, we have shown how to request control and share screen in Microsoft Teams.

Table of Contents

During online meetings, Microsoft Teams enable users to share screens. Here, only one person can share it while all others can view it. If a user gives up control, then some other participant in the meeting can take over. Interestingly, any participant can request control teams of the screen shared to work on it. Some significant facts to know about screen sharing and request control teams are listed below:

• One user can’t take the screen control of another user unless they allow you to do it.
• A user can retract the control they have provided from another user whenever they need it.
• No one else in the Teams meeting can compel other users to provide the control of their respective screens. However, a user can request control from others if needed.
• Also, the control of the shared screen can be given to any other user in the meeting even though they have not requested it.
• Every participant in the Teams meeting will be aware of who has taken the screen control.

Hope these above-mentioned points gave you an overall view of the share and request control teams. Request control option in the screen sharing process is used to raise a request to take over the screen sharing participant’s desktop. This way you can interact and perform tasks on the shared computer. Here is how Microsoft teams request control.

1. Launch the Microsoft Teams application. Sign-in if required and join a meeting.

2. Wait till one of the participants shares their screen.

3. Once the other participant shared their screen, click the Request control button to ask the presenter for their screen control.

4. Click Request on the Request control popup prompt to finalize request control teams.

5. Once you are done with the virtual system connect interaction, click the Stop control button to revoke the presenter screen shared control from your end.

This is how you can request control in Microsoft Teams.

Ways You Can Share Content while Presenting your Screen

There are certain options available in the share content menu when you select it. Such options are given below in points. Once you understand the different options and their usage you can share the contents efficiently and use Teams to the fullest.

• Screen:  This option allows you to share your entire desktop which means it enables all other participants to view anything that you select on your monitor.
• Window: This option will only enable the participants to view the specific window you decide to show.
• Whiteboard:  Whiteboard is just like your regular chalkboard but a digital version. When you select a Whiteboard application it allows every participant to collaborate.
• PowerPoint Live:  This option allows you to share a PowerPoint presentation. You use this option instead of windows as it is tailor-made for a PowerPoint file with many other additional features.

Also Read:   How to Enable or Disable Microsoft Teams Push to Talk

How Does Microsoft Teams Share Screen Give Control

Sharing screen enables you to present your desktop and makes it easier to show other participants what you working on in a live manner. And, if you give control to any other participant then they can virtually interact with your PC like by typing, navigating through their mouse, etc. Now. this feature came in handy and became popular during work-from-home situations caused due to pandemics. If you are unaware of how Microsoft Teams share screen give control, then follow the steps given below.

2. On the Teams Meeting page, click the Share content button present near the Leave button in the top right corner.

4. Now, a menu prompt will pop up with several options. Select the type of content that you want to share. For example, the Screen option is selected.

Note: Desktop represents your PC’s desktop; Windows represent the specific window you have currently opened on your desktop; PowerPoint represents the presentation you have made; Browse option will allow showing a file that is saved on your PC. There are other interesting features like presenter mode where you can set a background, computer sound option, etc. in the latest Teams version.

5. Once you have shared your screen, click the Give control option present at the top of your desktop screen.

Note: When you give control the other participant can virtually interact with your system.

6. On the Give control dropdown , select the participant you want to give control to take over your desktop virtually.

Also Read:   How to Access Microsoft Teams Admin Center Login

Frequently Asked Questions (FAQs)

Q1. What are the browsers that support Microsoft Teams application?

Ans. The browsers that support Teams are Internet Explorer 11, Microsoft Edge, the latest version of Chrome, and Mozilla Firefox . Unfortunately, Teams does not work on Safari.

Q2. Do Teams have a backup of the file you have used so far?

Ans. Teams by Microsoft do not store data on their own. However, it stores data in SharePoint , team chats in OneDrive , and conversation history where you have to back it up on these storage applications your own.

Q3. How is Teams software different from its competitor Zoom?

Ans. Each of these applications has an advantage of its own. Still, the difference among them is that the Microsoft Teams application offers video call service, 2GB of free cloud storage , and unlimited chat while Zoom is kept mainly for video conferencing.

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We hope this article was helpful and you were able to know how to request control and share screen in Microsoft Teams . Let us know what you want to explore next. Feel free to reach out to us for any queries or suggestions via the comment section given below.

About The Author

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Home / Blog / How to grant presenter access during Teams Meeting?

How to grant presenter access during Teams Meeting?

May 4th, 2023 by Emily Houssier

As remote work becomes more prevalent, Microsoft Teams has emerged as a popular communication and collaboration tool for businesses. Teams meetings are a standard feature of the platform and have become an essential way for teams to connect virtually. During meetings, the ability to share screens, presentations, and files with attendees is vital to creating a collaborative environment. However, controlling who has access to share and edit this content is crucial to maintaining the confidentiality and security of the meeting.

In this article, we will discuss how to give control in Teams meetings. We will walk you through the process of granting presenter access to specific attendees, managing control permissions, and troubleshooting any issues that may arise.

Presenter and Attendee Roles in Teams Meetings

In Microsoft Teams meetings, there are two primary roles: presenter and attendee. The presenter is the person who initiates the meeting and has control over the meeting’s content. In contrast, the attendee is the person who joins the meeting as a participant. Attendees can share their screens or enable video, but they cannot make any changes to the shared content. 

Meeting Control Features in Teams

The meeting control feature in Microsoft Teams allows presenters to grant access to attendees to control the shared content during the meeting. The presenter can share their screen, conduct a PowerPoint presentation, or use the whiteboard feature to collaborate with the attendees. The ability to grant control access to attendees is an essential feature that enhances the meeting experience for both presenters and attendees.

Step 1: Initiating Meeting Control Request

Before granting control to an attendee, the presenter must initiate the meeting control request. Here are the steps to locate the meeting control options:

Locating Meeting Control Options

• Open the Teams app on your computer.
• Click on the meeting to enter the meeting room.
• At the bottom of the screen, click on the ellipsis (three dots) to open the menu.
• From the menu, go to “Settings”, and select “Meeting options.”

Initiating Request for Control

• Once the Meeting Options menu opens, scroll down to the “Who can present?” option.
• Select “Specific people” from the drop-down menu.
• Enter the name of the person you want to grant control to in the search bar, or select from the list of attendees.
• Click on “Save” to save the changes.

Step 2: Granting Control to Participants

After the presenter has initiated the meeting control request, the attendees can request control by clicking on the “Request control” button. The presenter can then approve or deny the request based on their discretion.

Approving Control Request

• When an attendee requests control, the presenter will receive a notification in the meeting chat.
• To approve the request, the presenter can click on “Give control” from the notification.
• The presenter can also approve the request by clicking on the participant’s name in the meeting window and selecting “Give control.”

Granting Control to Specific Participants

Presenters can also grant control to specific participants by following these steps:

• Click on the participant’s name in the meeting window.
• From the drop-down menu, select “Make a presenter.”
• The selected participant will then have control over the shared content.

Granting Control to All Participants

Presenters can also grant control to all participants by following these steps:

• Click on the ellipsis (three dots) at the bottom of the screen to open the menu.
• From the menu, select “Meeting options.”
• Scroll down to the “Who can present?” option and select “Everyone” from the drop-down menu.

Step 3: Managing Control Permissions

Presenters can monitor and manage the control permissions of the participants during the meeting. Here are the steps to manage control permissions:

Monitoring and Managing Control Permissions

• Scroll down to the “Who can present?” option and select “Specific people” from the drop-down menu.
• Review the list of participants who have been granted control access.
• To revoke control access from a participant, click on their name and select “Remove presenter.”
• Click on “ Save ” to save the changes.

Revoking Control from Participants

If a presenter wants to revoke control access from a participant during the meeting, they can follow these steps:

• From the drop-down menu, select “Revoke control.”
• The participant will no longer have control access to the shared content.

Step 4: Troubleshooting Meeting Control Issues

In some cases, presenters or attendees may encounter issues with the meeting control feature. Here are some common issues and troubleshooting steps:

Issue: Unable to see the “Request control” option

• Solution: The presenter may have disabled the “Request control” option. To enable it, follow the steps in Step 1 and select “Anyone” from the “Who can present?” drop-down menu.

Issue: Unable to grant control to specific participants

• Solution: Ensure that the presenter has initiated the meeting control request and that the participant has requested control access. If the issue persists, try restarting the Teams app.

Issue: Unable to share the screen

• Solution: Ensure that the presenter has enabled screen sharing in the meeting options. Also, check that the presenter’s device is connected and functioning correctly.

Issue: Unable to see shared content

• Solution: Ensure that the attendee has joined the meeting and that the presenter has shared the content correctly. Also, check that the attendee’s device is connected and functioning correctly.

In conclusion, the meeting control feature in Microsoft Teams is a powerful tool that enhances the collaboration and communication experience during virtual meetings. With the ability to grant control access to specific participants, presenters can create an interactive and collaborative environment that fosters teamwork and productivity . By following the steps outlined in this article, you can easily give control in Teams meetings, manage control permissions, and troubleshoot any issues that may arise. Remember to prioritize security and confidentiality by carefully managing who has access to control shared content during the meeting.

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6 Common Leadership Styles — and How to Decide Which to Use When

• Rebecca Knight

Being a great leader means recognizing that different circumstances call for different approaches.

Research suggests that the most effective leaders adapt their style to different circumstances — be it a change in setting, a shift in organizational dynamics, or a turn in the business cycle. But what if you feel like you’re not equipped to take on a new and different leadership style — let alone more than one? In this article, the author outlines the six leadership styles Daniel Goleman first introduced in his 2000 HBR article, “Leadership That Gets Results,” and explains when to use each one. The good news is that personality is not destiny. Even if you’re naturally introverted or you tend to be driven by data and analysis rather than emotion, you can still learn how to adapt different leadership styles to organize, motivate, and direct your team.

Much has been written about common leadership styles and how to identify the right style for you, whether it’s transactional or transformational, bureaucratic or laissez-faire. But according to Daniel Goleman, a psychologist best known for his work on emotional intelligence, “Being a great leader means recognizing that different circumstances may call for different approaches.”

• RK Rebecca Knight is a journalist who writes about all things related to the changing nature of careers and the workplace. Her essays and reported stories have been featured in The Boston Globe, Business Insider, The New York Times, BBC, and The Christian Science Monitor. She was shortlisted as a Reuters Institute Fellow at Oxford University in 2023. Earlier in her career, she spent a decade as an editor and reporter at the Financial Times in New York, London, and Boston.

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Healthy Living with Diabetes

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On this page:

How can I plan what to eat or drink when I have diabetes?

How can physical activity help manage my diabetes, what can i do to reach or maintain a healthy weight, should i quit smoking, how can i take care of my mental health, clinical trials for healthy living with diabetes.

Healthy living is a way to manage diabetes . To have a healthy lifestyle, take steps now to plan healthy meals and snacks, do physical activities, get enough sleep, and quit smoking or using tobacco products.

Healthy living may help keep your body’s blood pressure , cholesterol , and blood glucose level, also called blood sugar level, in the range your primary health care professional recommends. Your primary health care professional may be a doctor, a physician assistant, or a nurse practitioner. Healthy living may also help prevent or delay health problems  from diabetes that can affect your heart, kidneys, eyes, brain, and other parts of your body.

Making lifestyle changes can be hard, but starting with small changes and building from there may benefit your health. You may want to get help from family, loved ones, friends, and other trusted people in your community. You can also get information from your health care professionals.

What you choose to eat, how much you eat, and when you eat are parts of a meal plan. Having healthy foods and drinks can help keep your blood glucose, blood pressure, and cholesterol levels in the ranges your health care professional recommends. If you have overweight or obesity, a healthy meal plan—along with regular physical activity, getting enough sleep, and other healthy behaviors—may help you reach and maintain a healthy weight. In some cases, health care professionals may also recommend diabetes medicines that may help you lose weight, or weight-loss surgery, also called metabolic and bariatric surgery.

Choose healthy foods and drinks

There is no right or wrong way to choose healthy foods and drinks that may help manage your diabetes. Healthy meal plans for people who have diabetes may include

• dairy or plant-based dairy products
• nonstarchy vegetables
• protein foods
• whole grains

Try to choose foods that include nutrients such as vitamins, calcium , fiber , and healthy fats . Also try to choose drinks with little or no added sugar , such as tap or bottled water, low-fat or non-fat milk, and unsweetened tea, coffee, or sparkling water.

Try to plan meals and snacks that have fewer

• foods high in saturated fat
• foods high in sodium, a mineral found in salt
• sugary foods , such as cookies and cakes, and sweet drinks, such as soda, juice, flavored coffee, and sports drinks

Your body turns carbohydrates , or carbs, from food into glucose, which can raise your blood glucose level. Some fruits, beans, and starchy vegetables—such as potatoes and corn—have more carbs than other foods. Keep carbs in mind when planning your meals.

You should also limit how much alcohol you drink. If you take insulin  or certain diabetes medicines , drinking alcohol can make your blood glucose level drop too low, which is called hypoglycemia . If you do drink alcohol, be sure to eat food when you drink and remember to check your blood glucose level after drinking. Talk with your health care team about your alcohol-drinking habits.

Find the best times to eat or drink

Talk with your health care professional or health care team about when you should eat or drink. The best time to have meals and snacks may depend on

• what medicines you take for diabetes
• what your level of physical activity or your work schedule is
• whether you have other health conditions or diseases

Ask your health care team if you should eat before, during, or after physical activity. Some diabetes medicines, such as sulfonylureas  or insulin, may make your blood glucose level drop too low during exercise or if you skip or delay a meal.

Plan how much to eat or drink

You may worry that having diabetes means giving up foods and drinks you enjoy. The good news is you can still have your favorite foods and drinks, but you might need to have them in smaller portions  or enjoy them less often.

For people who have diabetes, carb counting and the plate method are two common ways to plan how much to eat or drink. Talk with your health care professional or health care team to find a method that works for you.

Carb counting

Carbohydrate counting , or carb counting, means planning and keeping track of the amount of carbs you eat and drink in each meal or snack. Not all people with diabetes need to count carbs. However, if you take insulin, counting carbs can help you know how much insulin to take.

Plate method

The plate method helps you control portion sizes  without counting and measuring. This method divides a 9-inch plate into the following three sections to help you choose the types and amounts of foods to eat for each meal.

• Nonstarchy vegetables—such as leafy greens, peppers, carrots, or green beans—should make up half of your plate.
• Carb foods that are high in fiber—such as brown rice, whole grains, beans, or fruits—should make up one-quarter of your plate.
• Protein foods—such as lean meats, fish, dairy, or tofu or other soy products—should make up one quarter of your plate.

If you are not taking insulin, you may not need to count carbs when using the plate method.

Work with your health care team to create a meal plan that works for you. You may want to have a diabetes educator  or a registered dietitian  on your team. A registered dietitian can provide medical nutrition therapy , which includes counseling to help you create and follow a meal plan. Your health care team may be able to recommend other resources, such as a healthy lifestyle coach, to help you with making changes. Ask your health care team or your insurance company if your benefits include medical nutrition therapy or other diabetes care resources.

Talk with your health care professional before taking dietary supplements

There is no clear proof that specific foods, herbs, spices, or dietary supplements —such as vitamins or minerals—can help manage diabetes. Your health care professional may ask you to take vitamins or minerals if you can’t get enough from foods. Talk with your health care professional before you take any supplements, because some may cause side effects or affect how well your diabetes medicines work.

Research shows that regular physical activity helps people manage their diabetes and stay healthy. Benefits of physical activity may include

• lower blood glucose, blood pressure, and cholesterol levels
• better heart health
• healthier weight
• better mood and sleep
• better balance and memory

Talk with your health care professional before starting a new physical activity or changing how much physical activity you do. They may suggest types of activities based on your ability, schedule, meal plan, interests, and diabetes medicines. Your health care professional may also tell you the best times of day to be active or what to do if your blood glucose level goes out of the range recommended for you.

Do different types of physical activity

People with diabetes can be active, even if they take insulin or use technology such as insulin pumps .

Try to do different kinds of activities . While being more active may have more health benefits, any physical activity is better than none. Start slowly with activities you enjoy. You may be able to change your level of effort and try other activities over time. Having a friend or family member join you may help you stick to your routine.

The physical activities you do may need to be different if you are age 65 or older , are pregnant , or have a disability or health condition . Physical activities may also need to be different for children and teens . Ask your health care professional or health care team about activities that are safe for you.

Aerobic activities

Aerobic activities make you breathe harder and make your heart beat faster. You can try walking, dancing, wheelchair rolling, or swimming. Most adults should try to get at least 150 minutes of moderate-intensity physical activity each week. Aim to do 30 minutes a day on most days of the week. You don’t have to do all 30 minutes at one time. You can break up physical activity into small amounts during your day and still get the benefit. 1

Strength training or resistance training

Strength training or resistance training may make your muscles and bones stronger. You can try lifting weights or doing other exercises such as wall pushups or arm raises. Try to do this kind of training two times a week. 1

Balance and stretching activities

Balance and stretching activities may help you move better and have stronger muscles and bones. You may want to try standing on one leg or stretching your legs when sitting on the floor. Try to do these kinds of activities two or three times a week. 1

Some activities that need balance may be unsafe for people with nerve damage or vision problems caused by diabetes. Ask your health care professional or health care team about activities that are safe for you.

Stay safe during physical activity

Staying safe during physical activity is important. Here are some tips to keep in mind.

Drink liquids

Drinking liquids helps prevent dehydration , or the loss of too much water in your body. Drinking water is a way to stay hydrated. Sports drinks often have a lot of sugar and calories , and you don’t need them for most moderate physical activities.

Avoid low blood glucose

Check your blood glucose level before, during, and right after physical activity. Physical activity often lowers the level of glucose in your blood. Low blood glucose levels may last for hours or days after physical activity. You are most likely to have low blood glucose if you take insulin or some other diabetes medicines, such as sulfonylureas.

Ask your health care professional if you should take less insulin or eat carbs before, during, or after physical activity. Low blood glucose can be a serious medical emergency that must be treated right away. Take steps to protect yourself. You can learn how to treat low blood glucose , let other people know what to do if you need help, and use a medical alert bracelet.

Avoid high blood glucose and ketoacidosis

Taking less insulin before physical activity may help prevent low blood glucose, but it may also make you more likely to have high blood glucose. If your body does not have enough insulin, it can’t use glucose as a source of energy and will use fat instead. When your body uses fat for energy, your body makes chemicals called ketones .

High levels of ketones in your blood can lead to a condition called diabetic ketoacidosis (DKA) . DKA is a medical emergency that should be treated right away. DKA is most common in people with type 1 diabetes . Occasionally, DKA may affect people with type 2 diabetes  who have lost their ability to produce insulin. Ask your health care professional how much insulin you should take before physical activity, whether you need to test your urine for ketones, and what level of ketones is dangerous for you.

Take care of your feet

People with diabetes may have problems with their feet because high blood glucose levels can damage blood vessels and nerves. To help prevent foot problems, wear comfortable and supportive shoes and take care of your feet  before, during, and after physical activity.

If you have diabetes, managing your weight  may bring you several health benefits. Ask your health care professional or health care team if you are at a healthy weight  or if you should try to lose weight.

If you are an adult with overweight or obesity, work with your health care team to create a weight-loss plan. Losing 5% to 7% of your current weight may help you prevent or improve some health problems  and manage your blood glucose, cholesterol, and blood pressure levels. 2 If you are worried about your child’s weight  and they have diabetes, talk with their health care professional before your child starts a new weight-loss plan.

You may be able to reach and maintain a healthy weight by

• following a healthy meal plan
• consuming fewer calories
• being physically active
• getting 7 to 8 hours of sleep each night 3

If you have type 2 diabetes, your health care professional may recommend diabetes medicines that may help you lose weight.

Online tools such as the Body Weight Planner  may help you create eating and physical activity plans. You may want to talk with your health care professional about other options for managing your weight, including joining a weight-loss program  that can provide helpful information, support, and behavioral or lifestyle counseling. These options may have a cost, so make sure to check the details of the programs.

Your health care professional may recommend weight-loss surgery  if you aren’t able to reach a healthy weight with meal planning, physical activity, and taking diabetes medicines that help with weight loss.

If you are pregnant , trying to lose weight may not be healthy. However, you should ask your health care professional whether it makes sense to monitor or limit your weight gain during pregnancy.

Both diabetes and smoking —including using tobacco products and e-cigarettes—cause your blood vessels to narrow. Both diabetes and smoking increase your risk of having a heart attack or stroke , nerve damage , kidney disease , eye disease , or amputation . Secondhand smoke can also affect the health of your family or others who live with you.

If you smoke or use other tobacco products, stop. Ask for help . You don’t have to do it alone.

Feeling stressed, sad, or angry can be common for people with diabetes. Managing diabetes or learning to cope with new information about your health can be hard. People with chronic illnesses such as diabetes may develop anxiety or other mental health conditions .

Learn healthy ways to lower your stress , and ask for help from your health care team or a mental health professional. While it may be uncomfortable to talk about your feelings, finding a health care professional whom you trust and want to talk with may help you

• lower your feelings of stress, depression, or anxiety
• manage problems sleeping or remembering things
• see how diabetes affects your family, school, work, or financial situation

Ask your health care team for mental health resources for people with diabetes.

Sleeping too much or too little may raise your blood glucose levels. Your sleep habits may also affect your mental health and vice versa. People with diabetes and overweight or obesity can also have other health conditions that affect sleep, such as sleep apnea , which can raise your blood pressure and risk of heart disease.

NIDDK conducts and supports clinical trials in many diseases and conditions, including diabetes. The trials look to find new ways to prevent, detect, or treat disease and improve quality of life.

What are clinical trials for healthy living with diabetes?

Clinical trials—and other types of clinical studies —are part of medical research and involve people like you. When you volunteer to take part in a clinical study, you help health care professionals and researchers learn more about disease and improve health care for people in the future.

Researchers are studying many aspects of healthy living for people with diabetes, such as

• how changing when you eat may affect body weight and metabolism
• how less access to healthy foods may affect diabetes management, other health problems, and risk of dying
• whether low-carbohydrate meal plans can help lower blood glucose levels
• which diabetes medicines are more likely to help people lose weight

Find out if clinical trials are right for you .

Watch a video of NIDDK Director Dr. Griffin P. Rodgers explaining the importance of participating in clinical trials.

What clinical trials for healthy living with diabetes are looking for participants?

You can view a filtered list of clinical studies on healthy living with diabetes that are federally funded, open, and recruiting at www.ClinicalTrials.gov . You can expand or narrow the list to include clinical studies from industry, universities, and individuals; however, the National Institutes of Health does not review these studies and cannot ensure they are safe for you. Always talk with your primary health care professional before you participate in a clinical study.

This content is provided as a service of the National Institute of Diabetes and Digestive and Kidney Diseases (NIDDK), part of the National Institutes of Health. NIDDK translates and disseminates research findings to increase knowledge and understanding about health and disease among patients, health professionals, and the public. Content produced by NIDDK is carefully reviewed by NIDDK scientists and other experts.

NIDDK would like to thank: Elizabeth M. Venditti, Ph.D., University of Pittsburgh School of Medicine.