number range assignment in sap sd

Define number ranges for sales document types in SAP

Define number ranges for sales document types .

The following tutorial guides you on how to define number ranges for sales document types in SAP SD step by step with screen shots

• IMG Menu Path : –  SPRO >> IMG >> Sales and Distribution >> Sales >> Sales Documents >> Sales Document Header >> Define Number Ranges Sales Documents
• Transaction code:- VN01

Enter T code VN01 in the sap command field and press enter

Select change interval to maintain the number range for document types

In next screen select “Insert Interval “

Update the following data:-

• NO: –  Update the document No for document type, “no” should be same where you updated in document types
• From Number: – Enter Starting number for the document type
• To Number: – Enter up to number for the document type
• Current Number : – current number 0 by default
• EXT: – check this option if you want to maintain the document number manually

 After maintaining the number ranges for sales document types, click on the save icon to save the configured data.

How to Create Customer Number Range in SAP with XDN1

In this tutorial, we will learn How to Create Number Range & Assign Number Range to Customer Accounts groups

How to Create Customer Number Range in SAP with TCode XDN1

Step 1) Enter T-Code. Enter T-Code XDN1 in command bar and press enter.

Step 2) Create number ranges. We now create Customer Number Ranges. Click on Intervals Create Button.

Step 3) Check Intervals appear. A screen name Maintain Number Range Intervals appear. Click on +Interval Button.

Step 4) Click on save button. Screens as below appear. Give the number range and click on save button.

A message display “The changes were saved”.

Step 5) Assign the number range. Assign Number Range to Customer Accounts group.

Enter T-Code -OBAR in Command Bar.

• Assign Number range to Customer Account Group.
• Save the screen.

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In this topic, we described about the Assign Number Ranges to Customer Account Group process along with technical information.

In this topic, we described about the below sections -

• Technical details

Different number ranges can be created to assign it to different customer account groups or One number range can be assigned to different customer account groups.

Assigning number ranges to customer account group establishes the link between them. Once the number ranges assigned to customer account group, then the account group is eligible to use while creating customer master.

Assign Number Ranges to Customer Account Group: -

Below process to assign the Number Ranges CI to Customer Account Group TCAG –

Step-1: Enter the transaction code OBAR in the SAP command field and click Enter to continue.

Enter the transaction code SPRO in the SAP command field and click Enter to continue.

Click on SAP Reference IMG .

Expand SAP Customizing Implementation Guide → Financial Accounting → Accounts receivable and Accounts Payable → Customer Accounts → Master Data → Preparations for Creating Customer Master Data → Assign Number Ranges to Customer Account Group . Click on Execute .

Step-2: In the next screen, click on Position button and enter the required group name to navigate to the required field.

Step-3: Now enter the number range corresponding to the group.

Step-4: Once all the details entered, click on Save button to save the details.

Step-5: It prompt for the Change Request. Create/Select the change request and Click on right mark to proceed.

Step-6: Status bar displays the below message once the number range assigned to customer account group successfully.

Technical details: -

• Transaction: OBAR
• Menu Path: SPRO → SAP Reference IMG → SAP Customizing Implementation Guide → Financial Accounting → Accounts receivable and Accounts Payable → Customer Accounts → Master Data → Preparations for Creating Customer Master Data → Assign Number Ranges to Customer Account Group

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• SAP SD Reference Guide

SAP SD Reference Guide: Number Range Objects

Nothing brings SAP processes to a screeching halt like running out of document numbers in your number range.  It’s a good idea to periodically take stock — perhaps annually — of your document number ranges to ensure you have plenty of room to grow in the coming months and years.  Below you will find some common SAP SD number range objects relating to SD processes.  You can check out the related ranges by navigating here:

Transaction SNUM –> Input or select your object –> Select the “Ranges” button –> Select the “Intervals” button

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• ❯ Assign number ranges to customer account groups

Assign Number Ranges to Customer Account Groups in SAP

How to assign number ranges to customer account groups.

In this SAP tutorials, you will learn how to assign number ranges to customer account groups step by step by using transaction code OBAR. In our previous training tutorial, we have learned how to create customer account groups in SAP .

Configuration steps

You can assign number range intervals to customer account groups by using one of the following navigation method.

• Transaction code: – OBAR
• Menu Path: – SPRO > Financial Accounting (New) -> Accounts Receivable and Accounts Payable –> Customer Accounts —> Master Data —-> Preparations for creating customer master data —–> Assign number ranges to customer account groups.

Assignment Procedure

Step 1) Enter T-Code “OBAR” in the SAP command field and press enter.

Step 2) On change view “Assign Customer Acct Groups –> Number Range overview screen, click on position button and enter customer account group key in the given field. So the customer account group key displays on top of the screen.

Step 3) Now update the customer account group number range interval “TK” in the field number range as shown below.

Click on save button to save the details.

Step 4) Now you are prompted for customizing request number, choose the request and save the assigned details.

Successfully we have assigned number ranges to customer account groups in SAP .

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ERProof » SAP PP (Production Planning) » SAP PP Training » SAP Number Ranges

SAP Number Ranges

In SAP, there are many objects defined for each module. As an example, if we take the production and planning module , plan orders and production orders are key objects. In Plant Maintenance , equipment , notifications , maintenance plans are some of the objects. If we take the Material Management module, material master, purchase orders are some of the key objects. From the sales side , sales orders and sold to party are some examples with number range object assignments. These objects are uniquely identified using a number.

This number is selected from an SAP number range . We define number ranges for each object and a unique number from this number range will be assigned for the object. When transactions are carried out in SAP for each of these objects, system allocates a number for the data.

Types of SAP Number Ranges

There are two types of number ranges :

• Internal SAP number ranges – In internal number ranges, system selects the next available number from the number range allocated for the object automatically. For objects such as production orders, purchase orders we use these type of number ranges.
• External SAP number ranges – When external number ranges are used, the person who is creating the object must enter the number. The number which is entered must be within the number range allocated for the object. System will popup a message if the number given is invalid. For objects such as equipment, material numbers, we use external number ranges usually. Deciding whether to use internal or external number range solely depends on the business requirements and the practicality of using it.

SAP Number Range Maintenance

We will use the production order number ranges as an example for the balance of the document. To create production order related number ranger, follow the below SPRO path or directly call the transaction CO82 .

SAP IMG -> Production -> Shopfloor Control -> Master Data -> Order -> Define number ranges for orders

When we go into this screen, we can see the number range object which is relevant for production orders. It is AUFTRAG . Number range is always bound to the number range object. In this screen we have three options.

• Display Intervals
• Edit Intervals
• Set NR Status

By selecting the “Display intervals” option we can see all the number ranges which are created under the AUFTRAG object. All the number ranges defined here can be assigned against different production order types which we have defined.

From the “Edit intervals” option we can edit the number ranges which are already defined. If the number range is already in use, it is not possible to edit because it will lead into inconsistencies. The third option is to “Set NR status”. This field represents the last number which has been assigned from the number range. After defining the number range, we can set the NR status manually. When this is set, the system will start assigning the numbers starting from the number that is maintained under the number range status. Maintaining this is not mandatory. It depends on the business requirements.

How to Create SAP Number Range

To create a new number range, click on Goto -> Groups -> Change . This will direct to a new screen where all the number range groups defined are listed with the order types assigned for each group. On the top we can see the unassigned order types.

SAP Number Range Group

To create a new number range group, click on the “Create group” button. This will open a screen where you need to enter the group name and the number range that needs to be linked to the group. Number range consists of from number and to number. Range should be given in a manner where inconsistencies are not generated. Once the range is given, we can save the number range group. If the number range is external, then there is a checkbox with the label “External”. When this is selected, the number range will be considered as an external number range. As explained earlier, if the number range is external system will not assign the number automatically. It must be given by the user.

Once we save the group, next we can assign the order types to the group. For this we need to click on the “assign elements to group” button. After assigning the element to the group we can save the element. After doing this we can create a production order and check if the correct number is assigned from the number range group.

Transaction SNRO for SAP Number Ranges

Transaction SNRO can be used to maintain SAP number range objects. Advantage of this transaction is that we can maintain number ranges against any element irrespective of the module that element belongs to. When we execute SNRO , we can see a field to enter the object name. As discussed earlier, if we know the object name, we can directly input it here. If we enter AUFTRAG , we can see all the production order related number ranges defined.

Custom Number Ranges

In addition to this, we can also define a custom number range object. Custom number range objects are mainly used for customizations done in SAP. This reduces the complexity of assigning numbers in the customized programs.

To create a custom number range object, give the object name and click on the “Create” button. This will open a screen where you need to enter the object name and the length. We can enter a buffer value also. Sometimes we see that certain numbers in the number range are skipped. This is due to the buffer value maintained in the number range.

We can also give a warning percentage. The objective of this is that, when the number range is nearing its exhausting point, system will check the available numbers quantity with the waring percentage. If the available numbers quantity falls below the percentage, system will issue a waring message. This early warning method is useful specially for number ranges linked with material requirement planning.

We have discussed the objective of maintaining number ranges and how to use the number ranges in production orders. This concludes the article on SAP number ranges.

Did you like this tutorial? Have any questions or comments? We would love to hear your feedback in the comments section below. It’d be a big help for us, and hopefully, it’s something we can address for you in the improvement of our free SAP PP tutorials.

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2 thoughts on “SAP Number Ranges”

Very Good content. You should share screenshot also to make more undestandable.

Thank your valuable post it’s very useful

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3126076 - How to assign a custom number range interval for a delivery type

You would like to change the number range for a delivery type from like "NL80000000" to "NL89999999".

Environment

SAP S/4HANA Cloud

Please follow the configuration steps:

•  Create a custom number range intervals e.g. "ZI" for "NL80000000" to "NL89999999" via configuration activity Define Number Ranges for Deliveries.
• Create a Formula; e.g. "Z_NUM_LF"
• Assign parameter "DELIVERYTYPE" to the formula
• For formula task "SET_NUMBER_RANGE" assign prio "1" to parameter "DELIVERYTYPE"
• Operator: =
• Delivery Type: LF
• Number Range Interval: ZI
•  Perform the configuration activity Define Custom Routines for Flexible Delivery Document Numbering. Here, register a routine number and assign it your formula by selecting the implementation type Configurable Parameters and Formulas (CPF) and entering the formula ID as the enhancement ID "Z_NUM_LF" Your formula (including its decision table) is now mapped to the routine number.
• Perform the configuration activity Assign Custom Routines to Delivery Document Types. Choose the delivery type LF. Then, enter the routine number that you registered in the previous step to assign the chosen delivery type to the target formula.

Delivery Type, LF, number range, outbound delivery, VL01n, VL03n , KBA , LE-SHP-GF-2CL , Basic Functions (Public Cloud) , Problem

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Batch Determination and Batch Check in SAP S/4HANA

Batch determination is a key feature in batch management that allows automatic determination or identification of a batch of materials during a business transaction.

For instance, batch determination can be used to automatically recommend the batch of finished items that must be delivered to a client or the raw materials that must be used during production. Batch management is a common practice among manufacturing and distribution companies.

In SAP S/4HANA , automatic batch determination is used in inventory management, production, sales and distribution, and WM to select batches and allocate them in a manufacturing order, an outbound delivery, or a goods issue/good receipt/goods transfer in inventory management.

Configuration for batch determination is very similar to the pricing procedure in purchasing. To configure the batch determination process, the following sequence of configuration steps need to be completed:

• Create condition tables.
• Maintain the batch determination access sequence.
• Define the appropriate batch strategy type (such as production, sales and distribution, warehouse management, etc.).
• Maintain the batch search procedure.
• Allocate the batch search procedure to organizational entities (such as the sales area or warehouse number) and activate the batch search procedure.

We’ll walk through each of these processes in further detail in the following sections.

Prerequisites for SAP Batch Determination: The prerequisites for batch determination are as follows:

• Batch level needs to be setup in configuration.
• Materials must be batch-managed.
• Material must be created with the classification view in the material master.  

Condition Table

Condition tables are combinations of fields that form the key to the batch search strategy. These fields determine how the batches are searched in the system. There are preconfigured condition tables in SAP S/4HANA. SAP reserves number range 000 to 500, and the following number areas are reserved for condition tables in the standard system:

• 00–09 Sales and Distribution
• 10–19 Warehouse Management
• 20–29 Inventory Management
• 30–39 Production/Manufacturing

For custom creation of condition tables, number range 501 onward can be used.

The condition table can be created using menu path SPRO > SAP Reference IMG > Logistics - General > Batch Management > Batch Determination and Batch Check > Condition Table . Alternatively, you can use transaction codes to create condition tables in individual process areas such as Transaction OMA1 (for inventory management), Transaction OPLB (for process and production orders), Transaction V/C7 (for sales and distribution), and Transaction OMK4 (for WM).

The figure below shows a custom condition table configured in the sales and distribution process area.

Batch Determination Access Sequence

The batch determination access sequence is associated with the batch search strategy. The primary purpose of the access sequence is to enable sequential access to the condition tables by the strategy type. The strategy type with access sequence is automatic in nature. Users can’t manually enter or edit the rate or value. Users can manually edit the rate or value for those without an access sequence.

SAP S/4HANA provides a number of access sequences by default. If necessary, you can use these or create a new custom access sequence. The condition table chosen in the previous stage has to be entered in the access sequence in the proper sequence. The access sequence may contain one or more condition tables.

Configuration for access sequence follows menu path SPRO > SAP Reference IMG > Logistics - General > Batch Management > Batch Determination and Batch Check > Access Sequences . Alternatively, you can use transaction codes to maintain the access sequence in individual process areas such as Transaction OMCX (for inventory management), Transaction OPLF (for process and production orders), Transaction V/C2 (for sales and distribution), and Transaction OMKU (for WM).

The next figure represents a typical configuration in sales and distribution starting from the access sequence that encapsulates sequential access of condition tables:

1: Access Sequence

2: Two “accesses” beneath Access Sequence

3: Condition Table Number

4: Int indicator to consider NULL value in document of condition records

These condition tables are collections of fields that fetch the field values or rates from the corresponding SAP transaction.

Strategy Types

Strategy type determines the type of conditions and criteria applied during the batch determination process. The selection criteria and the sort rules used in batch determination procedures are stored in the configuration of the strategy type. Selection criteria or the search class are used to search for batches according to their characteristic values.

Strategy types are used ultimately to create the batch search master data or batch search condition record so that the system knows the exact level at which the search for batches is to be carried out along with the selection/sort rules of these batches. The search class isn’t assigned to the material but is a separate batch class that needs to be created and assigned to the material. This batch class will have the characteristics, and when the batch is created, those characteristic values will be populated.

The selection class (Transaction BMC1/BMC2/BMC3) is used to help the system choose a certain batch based on the characteristics and their fixed values. Sort rules (Transactions CU70/CU71/CU72) are used to help the system sort the batches for the given class characteristics.

The next figure, shows the assignment of the selection class (1) and sort rule for the batch search strategy (2). In the sort rule (3), selecting the Ascending checkbox for characteristics represents first expiry first out (FEFO), whereas selecting Descending represents the last in first out (LIFO) option.

The configuration menu path for maintaining batch search strategy types is SPRO > SAP Reference IMG > Logistics - General > Batch Management > Batch Determination and Batch Check > Strategy Types . Alternatively, you can use transaction codes to maintain strategy types: Transaction OMCW (for inventory management), Transaction OPLE (for process and production orders), Transaction V/C1 (for sales and distribution), and Transaction OMKT (for WM).

The next figure represents the configuration of the batch determination strategy in sales and distribution.

You then assign the selection class to the strategy and use the same in the condition record master data. In the condition records, you need to enter the required fixed values against any class characteristics that you want to use to search the batches.

Batch Search Procedure

A batch search procedure can have one or multiple search strategy types assigned in sequential priority. The batch search procedure thus becomes the final configuration that holds the total search configuration together. The following figure represents the configuration for the batch search procedure for sales and distribution.

The configuration menu path for maintaining batch search procedures is SPRO > SAP Reference IMG > Logistics - General > Batch Management > Batch Determination and Batch Check > Batch Search Procedure Definition . Alternatively, you can use transaction codes to maintain batch search procedures: Transaction OMCY (for inventory management), Transaction OPLG (for process and production orders), Transaction V/C3 (for sales and distribution), and Transaction OMKV (for WM).

Batch Search Procedure Allocation and Check Activation

Finally, the batch search procedure is allocated to different fields per process area. In inventory management, the batch search procedures are assigned to the movement types. In production or process orders, the batch search procedures are assigned to the production plants and order types. In sales and distribution, the batch search procedures are assigned to the sales areas and sales document types. In WM, the batch search procedures are assigned to the warehouse number and they can be also assigned to the warehouse number + movement type combination.

The configuration menu path for maintaining batch search procedure allocations is SPRO > SAP Reference IMG > Logistics - General > Batch Management > Batch Determination and Batch Check > Batch Search Procedure Allocation and Check Activation . Alternatively, you can use transaction codes to maintain batch search procedure allocations: Transaction OMCG (for inventory management), Transaction OPL8 (for process and production orders), Transaction V/C5 (for sales and distribution), and Transaction OMK1 (for WM).

This figure represents the assignment in the sales and distribution process area.

Activate Automatic Batch Determination in SD

In this step, automatic batch determination for order or delivery item categories can be activated. When entering an order item or a delivery item, batch determination is triggered automatically.

Configuration menu path for maintaining Batch Search Strategy is SPRO > SAP Reference IMG > Logistics - General > Batch Management > Batch Determination and Batch Check > Activate Automatic Batch Determination in SD (Transaction V/CA), as shown in the final figure.

Editor’s note: This post has been adapted from a section of the book Integrating Third-Party Logistics with SAP S/4HANA by Gautam Bhattacharya and Mehfuze Ali Molla.

Recommendation

Working with external partners for logistics operations? Set up seamless communication between your systems using this all-in-one handbook! Start with an overview of third-party logistics and learn how to design the best landscape for your business model. Then follow click-by-click instructions for connecting SAP S/4HANA with your 3PL vendors. Configure settings for goods movement, inventory management, shipping, delivery, and batch management. Learn how to set up relevant master data, map warehousing in your system, exchange data through middleware, and more!

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