review in powerpoint presentation

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PowerPoint  - Reviewing Presentations

Powerpoint  -, reviewing presentations, powerpoint reviewing presentations.

PowerPoint: Reviewing Presentations

Lesson 26: reviewing presentations.

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Introduction

Before delivering your presentation, you might ask someone else to review it and give you feedback on your slides. You might even work with a collaborator to create a presentation together. If you were revising a hard copy, you could add comments in the margins or compare your rough and final drafts side by side. You can do these things in PowerPoint using the Comments and Compare features.

Optional: Download our practice presentation .

Watch the video below to learn more about PowerPoint's reviewing features.

Commenting on presentations

When revising or collaborating on a presentation, you might want to make notes or suggestions without actually changing the slide. Leaving a comment allows you to take note of something without altering the slide itself. Comments can be added and read by the original author or any other reviewers.

To add a comment:

• The Comments pane will appear. In our example, it contains an existing comment by another review ( Javier ), plus a space for your comment.

Viewing comments

You can view or reply to any comment—including other reviewers' comments—by returning to the Comments pane. Simply click a comment icon on the slide, or click the Show Comments command on the Review tab.

To edit a comment:

To reply to a comment:

Deleting comments

Comparing presentations

There are situations in which you might end up with more than one version of the same presentation. For instance, you could create multiple drafts, or a collaborator or coworker could save their own unique copy.

You can easily compare and combine multiple versions using PowerPoint's Compare feature. This allows you to see the differences between two versions of the same presentation, so you can decide which changes to include in the final version.

To compare two presentations:

In this example, we'll be comparing two versions of the Internet Safety for Everyone presentation. To follow along, you'll need the original practice presentation ( powerpoint_reviewing_practice ), plus a version that's been slightly altered : internet safety - tim's edits .

• Open one version of the presentation you want to compare. In this example, we'll start with powerpoint_reviewing_practice .

• The Revisions pane will appear, allowing you to compare the two presentations.

Click the buttons in the interactive below to learn how to review changes using the Compare feature.

Review Changes in the Slides Pane

Some changes, like Inserted or Deleted slides, will show up on the Slides pane. Click the revisions icon to see the change, then click the check box if you want to accept it.

Accepting Multiple Changes

In addition to reviewing changes individually, you can accept multiple changes at once. Click the Accept drop-down arrow, then choose either Accept All Changes to This Slide or Accept All Changes to the Presentation .

To compare your presentation with another version, click the Compare command. Next, locate and select the desired file .

Next Change

Use the Next command to view the next change in the presentation. You can also click Previous to go back to the previous one.

Ending the Review

When you're satisfied with the changes you've reviewed, click End Review . Only the changes you've accepted will be applied to the final presentation.

Revisions Pane: Slides

The Slides tab actually lets you preview the revised slide, so you can see the changes in action (as opposed to the Details tab, which only lists the changes).

Revisions Pane: Details

The Details tab lists every change that has been made to the current slide, as well as any comments. Click a change to see its location on the slide.

Review Changes on the Slide

Click the revisions icon anywhere it appears on a slide to see the changes that were made in that spot. To accept a revision, click the check box beside it. To reject a revision, leave the box unchecked.

Download our original practice presentation ( powerpoint_reviewing_practice ) and a slightly altered version ( internet safety - tim's edits ). If you already downloaded our practice files, be sure to download fresh copies.

• Open powerpoint_reviewing_practice . On slide 9, add a comment somewhere on the slide that says Should we make this text larger?

• On the last slide, delete the comment.

• Use the Compare command to compare the original to the slightly altered version ( internet safety - tim's edits ).
• Choose the Accept command and Accept All Changes to the Presentation .

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Track changes in your presentation

Use the Compare tool in PowerPoint to compare and merge two different versions of a file.

In a collaboration scenario, you could send a review copy of a presentation to other people, collect their changes and comments in that copy, then use the Compare tool in PowerPoint to compare and merge the review copy with your original file. These steps are described in detail below.

Step 1: Send your presentation for review

Before people can review your presentation, it's a good idea to save the original copy, and then post a second copy for them to review. Saving the original will give you something to compare changes with when everyone’s done reviewing.

Create a draft of the presentation and save a hard copy.

Save another copy of your presentation with a different name to a shared location, such as OneDrive or SharePoint .

In OneDrive or SharePoint, right-click the file and select Copy Link to get a link you can send in email to your reviewers.

Ask reviewers to add comments to your slides and to add their feedback to the presentation.

Step 2: Compare and merge two versions of the same file

When everyone is done reviewing the presentation you shared, you can review the changes and merge it with the copy you saved of the original.

Open the original version of the presentation that you saved on your computer.

Click Review > Compare , and then click Compare .

In the Choose File to Merge with Current Presentation box, find the version of your presentation that you saved to the shared location, click it, and then click Merge .

Note:  The Revisions task pane opens to display all comments and changes made by reviewers.

If reviewers left comments in your presentation, you’ll see them under Slide Changes in the Revisions task pane.

To read the comments in detail, at the bottom of the PowerPoint window, on the status bar, click Comments .

Note:  For details about working in the Comments task pane, see Tips for working in the Comments task pane  below.

If reviewers made changes to your presentation, you’ll see them under Presentation Changes in the Revisions task pane.

To see the details about a change in the body of the slide, click each list item.

Accept or reject changes made by others

To accept or reject a change made by a reviewer, do the following:

To reject a change, do nothing. Boxes that aren’t checked won’t be added to the presentation.

Tips for working in the Comments task pane

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30 presentation feedback examples

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You're doing great

You should think of improving

Tips to improve

3 things to look for when providing presentation feedback

3 tips for giving effective feedback.

We’re all learning as we go. 

And that’s perfectly OK — that’s part of being human. On my own personal growth journey, I know I need to get better at public speaking and presenting. It’s one of those things that doesn’t necessarily come naturally to me. 

And I know there are plenty of people in my shoes. So when it comes to presenting in the workplace, it can be intimidating. But there’s one thing that can help people continue to get better at presentations: feedback . 

The following examples not only relate to presentations. They can also be helpful for public speaking and captivating your audience. 

You’re doing great 

• You really have the natural ability to hand out presentation material in a very organized way! Good job!
• Your presentations are often compelling and visually stunning. You really know how to effectively captivate the audience. Well done!
• You often allow your colleagues to make presentations on your behalf. This is a great learning opportunity for them and they often thrive at the challenge.
• Keeping presentations focused on key agenda items can be tough, but you’re really good at it. You effectively outline exactly what it is that you will be discussing and you make sure you keep to it. Well done!!
• You created downloadable visual presentations and bound them for the client. Excellent way to portray the company! Well done!
• Your content was relevant and your format was visually appealing and easy to follow and understand. Great job! You’re a real designer at heart!
• You always remain consistent with the way you present and often your presentations have the same style and layout. This is great for continuity. Well done!
• You always remain consistent with every presentation, whether it be one on ones, small group chats, with peers, direct reports, and the company bosses. You have no problem presenting in any one of these situations. Well done!
• You are an effective presenter both to employees and to potential clients. When controversial topics come up, you deal with them in a timely manner and you make sure these topics are fully dealt with before moving on. Well done!
• You effectively command attention and you have no problem managing groups during the presentation.

You should think of improving 

• You’re a great presenter in certain situations, but you struggle to present in others. Try to be more consistent when presenting so that you get one single-minded message across. This will also help you broaden your presentation skills by being able to portray one single idea or message.
• You tend to be a little shy when making presentations. You have the self-confidence in one-on-one conversations , so you definitely have the ability to make compelling presentations. Come on! You can do it!
• During presentations, there seems to be quite a lack of focus . I know it can be difficult to stick to the subject matter, however you need to in order for people to understand what the presentation is about and what is trying to be achieved.
• To engage with your audience and make them attentively listen to what you have to say, you need to be able to use your voice in an effective manner to achieve this. Try to focus on certain words that require extra attention and emphasis these words during your presentation.
• Knowing your audience is critical to the success of any presentation. Learn to pick up on their body language and social cues to gauge your style and tone. Listen to what your audience has to say and adjust your presentation accordingly.

• During presentations, it’s expected that there will be tough questions . Try to prepare at least a couple of days before the time so that you can handle these questions in an effective manner.
• To be an effective presenter you need to be able to adjust to varying audiences and circumstances. Try learning about who will be in the room at the time of the presentation and adjust accordingly.
• Remember not to take debate as a personal attack. You tend to lose your cool a little too often, which hinders the discussion and people feel alienated. You can disagree without conflict .
• The only way you are going to get better at public speaking is by practicing, practicing, practicing. Learn your speech by heart, practice in the mirror, practice in front of the mirror. Eventually, you’ll become a natural and you won't be afraid of public speaking any longer.
• Your presentations are beautiful and I have no doubt you have strong presentation software skills. However, your content tends to be a bit weak and often you lack the substance. Without important content, the presentation is empty.

Tips to improve 

• Remember it’s always good to present about the things you are passionate about . When you speak to people about your passions they can sense it. The same goes for presentations. Identify what it is that excites you and somehow bring it into every presentation. it’ll make it easier to present and your audience will feel the energy you portray.
• Sometimes it can be easier to plan with the end result in mind. Try visualizing what it is you are exactly expecting your audience to come away with and develop your presentation around that.
• Simplicity is a beautiful thing. Try to keep your presentations as simple as possible. Make it visually appealing with the least amount of words possible. Try interactive pictures and videos to fully immerse your audience in the presentation.
• It’s a fine balance between winging the presentation and memorizing the presentation. If you wing it too much it may come across as if you didn't prepare. If you memorize it, the presentation may come off a bit robotic. Try to find the sweet spot, if you can.
• When presenting, try to present in a way that is cause for curiosity . Make people interested in what you have to say to really captivate them. Have a look at some TED talks to get some tips on how you can go about doing this.
• Remember presentations should be about quality, not quantity. Presentations that are text-heavy and go on for longer than they should bore your audience and people are less likely to remember them.
• Try to arrive at every staff meeting on time and always be well prepared. This will ensure that meetings will go smoothly in the future.
• Remember to respect other people's time by always arriving on time or five minutes before the presentation.
• Remember to ask the others in the meeting for their point of view if there are individuals during presentations.
• If you notice presentations are deviating off-topic, try to steer it back to the important topic being discussed.

Presentation feedback can be intimidating. It’s likely the presenter has spent a good deal of time and energy on creating the presentation.

As an audience member, you can hone in on a few aspects of the presentation to help frame your feedback. If it's an oral presentation, you should consider also audience attention and visual aids.

It’s important to keep in mind three key aspects of the presentation when giving feedback. 

Communication

• Were the key messages clear? 
• Was the speaker clear and concise in their language?
• Did the presenter clearly communicate the key objectives? 
• Did the presenter give the audience clear takeaways? 
• How well did the presenter’s voice carry in the presentation space? 

Delivery 

• Was the presentation engaging? 
• How well did the presenter capture their audience? 
• Did the presenter engage employees in fun or innovative ways? 
• How interactive was the presentation? 
• How approachable did the presenter appear? 
• Was the presentation accessible to all? 

Body language and presence 

• How did the presenter carry themselves? 
• Did the presenter make eye contact with the audience? 
• How confident did the presenter appear based on nonverbal communication? 
• Were there any nonverbal distractions to the presentation? (i.e. too many hand gestures, facial expressions, etc.)  

There are plenty of benefits of feedback . But giving effective feedback isn’t an easy task. Here are some tips for giving effective feedback. 

1. Prepare what you’d like to say 

I’m willing to bet we’ve all felt like we’ve put our foot in our mouth at one point or another. Knee-jerk, emotional reactions are rarely helpful. In fact, they can do quite the opposite of help. 

Make sure you prepare thoughtfully. Think through what feedback would be most impactful and helpful for the recipient. How will you word certain phrases? What’s most important to communicate? What feedback isn’t helpful to the recipient? 

You can always do practice runs with your coach. Your coach will serve as a guide and consultant. You can practice how you’ll give feedback and get feedback … on your feedback. Sounds like a big loop, but it can be immensely helpful. 

2. Be direct and clear (but lead with empathy) 

Have you ever received feedback from someone where you’re not quite sure what they’re trying to say? Me, too. 

I’ve been in roundabout conversations where I walk away even more confused than I was before. This is where clear, direct, and concise communication comes into play. 

Be clear and direct in your message. But still, lead with empathy and kindness . Feedback doesn’t need to be harsh or cruel. If it’s coming from a place of care, the recipient should feel that care from you. 

3. Create dialogue (and listen carefully) 

Feedback is never a one-way street. Without the opportunity for dialogue, you’re already shutting down and not listening to the other person. Make sure you’re creating space for dialogue and active listening . Invite questions — or, even better, feedback. You should make the person feel safe, secure, and trusted . You should also make sure the person feels heard and valued. 

Your point of view is just that: it's one perspective. Invite team members to share their perspectives, including positive feedback . 

You might also offer the recipient the opportunity for self-evaluation . By doing a self-evaluation, you can reflect on things like communication skills and confidence. They might come to some of the same important points you did — all on their own.

Now, let’s go practice that feedback 

We're all learners in life.

It's OK to not be perfect . In fact, we shouldn't be. We're perfectly imperfect human beings, constantly learning , evolving, and bettering ourselves. 

The same goes for tough things like presentations. You might be working on perfecting your students' presentation. Or you might want to get better at capturing your audience's attention. No matter what, feedback is critical to that learning journey . 

Even a good presentation has the opportunity for improvement . Don't forget the role a coach can play in your feedback journey.

Your coach will be able to provide a unique point of view to help you better communicate key points. Your coach can also help with things like performance reviews , presentation evaluations, and even how to communicate with others.

Madeline Miles

Madeline is a writer, communicator, and storyteller who is passionate about using words to help drive positive change. She holds a bachelor's in English Creative Writing and Communication Studies and lives in Denver, Colorado. In her spare time, she's usually somewhere outside (preferably in the mountains) — and enjoys poetry and fiction.

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Home Blog Business How to Write and Present a Performance Review

How to Write and Present a Performance Review

The performance review, as a crucial part of performance management, is one of the dreaded exercises of both managers and team members. However, it doesn’t have to be an intimidating, negative situation. In fact, a manager performance review tip by Harvard Business Review is to pointedly keep the conversation positive. By focusing on successes and opportunities for growth, managers can turn the employee performance review into a constructive experience that benefits everyone in the end.

What is Performance Management

Before we approach performance review examples, it’s necessary to establish some definitions to make sure we’re on the same page.

According to UC Berkeley’s Guide to Managing Human Resources, “Performance management is an ongoing process of communication between a supervisor and an employee that occurs throughout the year, in support of accomplishing the strategic objectives of the organization.”

Notice that performance management is more than a performance annual review. The performance evaluation is one component found in many performance management frameworks. In fact, UC Berkeley goes on to specify that the process “includes clarifying expectations, setting objectives, identifying goals, providing feedback, and reviewing results.”

By the time managers sit down for the performance review process, they will ideally have already been participating in this ongoing communication method. It will lead to much more valuable results than only engaging in the feedback part of the process.

Types of Performance Management Frameworks

Following are three examples of common performance management frameworks.

The Arm­strong Per­for­mance Man­age­ment Cycle

Michael Armstrong , former Chief Examiner of the Chartered Institute of Personnel and Development, established a performance management framework that many human resources professionals abide by. The Armstrong Performance Management Cycle is a continuous process of improving performance. This is achieved by establishing individual and team goals, working towards the goals, evaluating progress, and developing skills. As seen in the name of this management framework, this process repeats constantly throughout a team or individual’s career at the organization.

Agile Con­tin­u­ous Per­for­mance Management

Another performance management framework example is the agile continuous performance management. What makes the agile performance management system valuable is it’s focus on being continual and holistic. Feedback, which is called “check-ins” under this framework, is given frequently, making it feel more natural for all involved. With ongoing, positive performance management, managers and employees can develop authentic workplace relationships based on the performance improvement and transparency.

International Labor Organization’s Revised Performance Management Framework

The International Labor Organization’s system for managing performance aims to be a flexible process that can be applied to individuals or teams in many different fields and industries. It is also a continuous, comprehensive performance management framework. This cycle is divided into four parts, each focusing on dialogue and constructive feedback. One of the unique features of this management system is the inclusion of feedback from employee to leader.

What is a Performance Review?

The component featured in essentially all performance management frameworks is the giving of feedback. This usually presents itself in the form of a performance review. Other names for the performance review are performance evaluation or performance assessment. As opposed to informal or casual feedback, the performance review is a formal appraisal of an employee and their work during an established time period.

While there are dozens of employee review templates out there, most evaluate overall performance, an employee’s strengths and weaknesses, and opportunities for improvement. Many managers and HR professionals use this regularly scheduled evaluation to set goals, as well.

Performance review templates will vary based on who is assessing whom. Common types of performance reviews include the traditional assessment where a manager evaluates an employee’s performance, the self assessment, team assessment, and leader assessment. Different performance management frameworks will involve a combination of these four.

Employee Assessment

This top-down performance review is usually performed by a direct manager or HR manager. This evaluation is useful for establishing the value of an employee with examples of their performance to back it up. Often the employee assessment is conducted together with a self assessment.

Self Assessment

The self assessment component of a performance review is a helpful opportunity for individuals to reflect upon themselves with regards to their strengths and weaknesses. In order to turn the self assessment into a productive introspection, employees should also consider what they think they can do to improve and grow.

When conducted alongside an employee assessment, answers can be compared to see if managers and employees are on the same page. Any discrepancies can be analyzed and addressed, in order to strengthen the working relationship and understanding of the situation.

Team Assessment

A team assessment differs from an individual employee assessment in that it’s an opportunity to make sure team members are aligned and working well together, as well as progressing towards the team goals.

Leader Assessment

As mentioned in the International Labor Organization’s performance management framework, leader assessments can provide valuable feedback as well. During this assessment team members and employees evaluate their own managers, as well as potentially their manager’s superiors. This is often conducted anonymously, to ensure employees can be honest with their feedback without fear of retaliation.

Key Elements of a Performance Review

Depending on the performance management framework, reviews will have different key elements, but there are elements that all methods share, according to Harvard Business Review and Hubspot .

• Evaluate if job requirements are being met
• Compare strengths and weaknesses
• Highlight areas of improvement
• Evaluate if previously defined goals were met
• Recommend actionable goals
• Welcome employee input

How to Write a Performance Review

We recommend managers use a performance review template to help guide them through each step. Evaluation templates help managers know what to say in a performance review. They provide structure to the review, which makes the process consistent. Employee performance templates also make the review process scalable throughout the team or organization.

Prior to Writing the Performance Review

Harvard Business Review recommends reviewers set expectations early, prior to the official feedback. This involves informing the employee that they will be reviewing them soon, asking the employee for their self assessment, and evaluating employee career aspirations.

When Writing the Performance Review

When sitting down to write the performance review, managers should have supporting documentation to help them direct their evaluation. For example, comparing employee performance and characteristics to the organization’s specified values can help guide the evaluation. Additionally, managers can compare employee performance to the actual description of requirements for their role. This helps keep evaluations realistic and on-track. Finally, it’s a good idea to compare current performance to that of previous employee performance reviews. This gives the manager a bigger picture into employee growth, as well as what achievable goals are.

When writing a performance review, managers can also consult with others, including coworkers, other managers, and subordinates of the employee under review. This is called 360-degree feedback and can help give a manager ideas of what to write.

As far as the career aspirations we recommend requesting from the employee prior to the evaluation, this is useful for framing the review. Not every employee has very high aspirations. The evaluation should align both the organization’s expectations of the employee and their own aspirations.

Delivering the Performance Review

HBR also recommends presenting the performance review to the individual about an hour before their meeting to discuss it. This lets the employee move past any potential emotional responses and prepare rational responses. This will lead to a much more constructive discussion and allow for a more positive plan forward.

Whenever possible, hold the performance review presentation face-to-face to avoid misunderstandings. While a performance review PPT or pdf is beneficial for organizing and visualizing the evaluation, presenting them in person will lead to a richer discussion and more realistic action plans.

For high-performing employees, HR experts recommend focusing on the things they are doing well. After discussing examples of achievements and strengths, the manager can ask the employee their feelings about how things are going. This naturally leads into a conversation about opportunities for growth and improvement.

When delivering feedback to marginal employees, they shouldn’t sugar-coat criticisms or provide meaningless compliments. Instead, reviewers should be straightforward and clear with their message. Discuss what isn’t working, what is working, and what actions need to be adopted to improve. When giving advice for improving, managers should be as specific as possible and provide examples.

How to Present a Performance Review

Here are the most important slides to include in a performance review presentation. Following this performance review example structure will help managers lessen the discomfort of presenting a performance review, by following a clear presentation guide.

Slide 1: Cover Slide

Establish who is reviewing, who is being reviewed, and the date of the performance review. Note that this information is also important since the performance review presentation will probably become part of an ongoing performance documentation.

Slide 2: Table of Contents

Part of the discomfort of performance reviews is the concept of the unknown. For an employee, it’s speculating on what their manager is going to say in the performance review. A clear table of contents will hopefully help ground the employee by showing them clearly what they can expect from the presentation, and in what order.

Slide 3: Evaluate if job requirements are being met

In this PPT slide, the reviewer should compare, side-by-side the job requirements and the actual job performance of their subordinate. This requirement versus performance comparison helps the evaluation stay objective. Provide examples of when the requirements are or are not being successfully met, whenever possible.

Slide 4: Strengths

When presenting employee strengths, be as specific as possible. Explain why this strength matters, an example of when this strength was evident, and what impacts this strength has had. In the presentation, add a list of strengths with or without a short description and/or example, in case the performance review is presented without the accompanying meeting.

If the manager previously asked for a self assessment, add a comparison here between the reviewer’s opinion of the employee strengths and their employee’s opinion.

Slide 5: Achievements

List any specific achievements the employee has made during the performance period.

Slide 6: Highlight areas of improvement

This is another way to frame weaknesses. When presenting areas of improvement, consider what the employee needs to improve, why these areas are necessary to address, how the manager can help the employee improve, and what specific steps are needed to improve. Be specific and provide examples whenever possible.

This is another good slide where managers can compare their evaluation of areas of improvement with the answers employees provided in their self assessment. You can combine these slides with other performance improvement plan templates for PowerPoint and Google Slides.

Slide 7: Evaluate if previously defined goals were met

If this isn’t the first performance review a manager has conducted for an individual, then there will be previously defined goals from former evaluations. On this slide, list the previous goals and add a brief evaluation for each. This will help decide what goals should be checked off, maintained, or adjusted for the next evaluation period, which will be presented in the next slide.

Slide 8: Recommend actionable goals

When presenting goals, we recommend using the SMART formula. SMART goals stands for specific, measurable, attainable, relevant, and time-based. This method of creating goals helps ensure the goal will be achieved as expected.

The goals established in this performance review will most likely be evaluated during the next performance review. As such, the “time-based” aspect of the goal should take this into account.

Slide 9: Welcome employee input

Close the performance review presentation by giving the employee space to talk.

By following this performance review template, reviewers can make sure their evaluation is more than just a meaningless task checked off the list. When done well, the performance review sets the mood for the whole next period, giving both managers and employees a clear guide towards moving forward and achieving their goals more successfully. As far as the tendency for employee evaluations to be uncomfortable situations, follow the advice in this article, practice, and you’ll soon find the valuable potential of a well-presented performance review.

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Business PowerPoint Templates, Business Presentations, Employee, Employee Engagement Filed under Business

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PPT - Review Presentation

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Reviewing the presentation can be a very effective technique to catch faults and improve the slides. You may use PowerPoint to review your work in a variety of ways. Some are automated or driven by technology, while others assist other users in collaborating and reviewing the slides. The Review ribbon contains all of the reviewing tools.

• Spell Checking - Identify spelling and grammar based on your preferred language.
• Research - Language research tools based on specialized reference books and research websites
• Thesaurus - Synonyms for selected text can be found in a thesaurus.
• Translate - It offers multilingual translation services for a limited number of words.
• Language - It specifies the presentation's default language, which will be used for proofing as well.
• Show Marking - Show/Hide the user comments in the slide
• New Comment - Add a new comment to the content that you've chosen.
• Edit Comment - Edit a Remark Make changes to an existing comment.
• Delete Comment - Removes a single comment, all comments on a single slide, or all comments in the entire presentation.
• Previous / Next Comment – Jumps to the next or the previous comment.
• Compare - Compare and contrast the current presentation with another presentation to see what changes there are.
• Accept / Reject - Accept or reject the differences that will be included into the current presentation.
• Previous / Next - Move to the previous or next difference in the comparison

End Review - Finish the review and toss out any changes that haven't been implemented.

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Microsoft 365 Life Hacks > Presentations > Five tips for choosing the right PowerPoint template

Five tips for choosing the right PowerPoint template

The design or template you choose can greatly influence the success of your presentation, either capturing your audience’s attention or leaving them disengaged. To make a lasting impression on your audience, utilize these five tips when selecting your PowerPoint presentation template.

How do you choose a template in PowerPoint?

The initial step in creating your PowerPoint presentation is choosing the appropriate design. To effectively select the best PowerPoint template for your presentation, there are several components you should consider. These components include the following:

1. Consider your audience

The first component you should consider is your audience. Is the presentation intended for a formal setting, such as in a business context, or will it be delivered in a more informal gathering? Are the viewers going to review the slides virtually , in-person, or will they be viewing the presentation independently? What are the demographics of your audience? It’s crucial to contemplate your audience before outlining your presentation, as they significantly influence your design choices. For example, if you are delivering a business-oriented presentation, you might choose a more conservative design, while a more informal presentation may call for a bolder and more captivating template.

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2. Select a template with appropriate layout options

The layout plays a crucial role in determining how your content is delivered, read, and ultimately comprehended by your audience. When you assess presentation templates, ensure that the layout options align with the nature of your content. Ask yourself, ‘Will this format enhance the readability and comprehension of my content for my audience? Is it the most efficient way to convey my information?

3. Choose a design that fits your style

You’ll feel most comfortable presenting when your presentation feels like yourself. Make you presentation an extension of your personal style and brand, that effectively complements your aesthetic preferences. Whether you prefer minimalism and clean lines or a striking, vibrant presentation filled with animation, select a design that aligns with your style and creates cohesive visuals.

4. Find a template that reflects your message

Outside of aesthetics, your template should reflect the core message of your presentation. If your content is data-heavy, opt for a template with clear charts and graphs. For a storytelling presentation, choose a template that incorporates visuals and storytelling elements. Ensuring your template and message aligns strengthens your presentation’s storytelling .

5. Consider the length of your presentation

The duration of your presentation should be incorporated in your template decision making. Longer presentations may benefit from a clean and organized template that aids in maintaining audience attention. Shorter presentations, on the other hand, provide room for more creative and visually striking templates. Consider the pacing and structure of your content in relation to the template to optimize your audience’s engagement.

The key to an effective PowerPoint presentation template is extensively considering the context of your presentation. Know who your audience is, what your message is, the length of your message, and how the content should be presented. When you consider these elements, you can ensure your presentation will resonate with your audience, with your intended impact. For more ways to improve your next presentation, learn more presentation tips .

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Can You Track Changes in PowerPoint? [Here’s How to Do It!]

By: Author Shrot Katewa

If you are a frequent user of other Microsoft Office applications especially “Word”, one feature that you wish the most in PowerPoint is the track changes feature! But, you’d be surprised to know that Microsoft PowerPoint also provides a feature similar to track changes and it is a bit difficult to locate at first!

To track changes in PowerPoint, first, open the original file and click on the “Review” tab. Then, click on the “Compare” option. In the next window, open the PowerPoint file that contains the modifications. Now, using the “Reviewing Pane”, you can accept or reject the changes to the presentation.

In this article, we’ll go in-depth into using this feature to make note of changes in PowerPoint. I’ll show you how to enable the feature and what you need to do in a step-by-step manner!

So, let’s get started!

1. Is There a Track Change Feature in PowerPoint? 

There is a feature in PowerPoint that is similar to “Track Change”. The feature is more referred to as “review and compare”. One other distinction is that it looks and works in a slightly different manner than the track changes in Word.

In order to track changes in PowerPoint, you will need to compare an edited version of the same PowerPoint presentation to the original file. You won’t be able to track changes in the same PowerPoint file.

[Note – In the rest of the article, we will continue to refer to this feature as track changes in order to avoid confusion]

The track changes feature allows you to compare your original presentation with an edited or reviewed file of the same presentation. This allows you to collaborate with other users more efficiently.

Now, let’s take a look at how the “track changes” feature works in PowerPoint.

2. How to Track Changes in PowerPoint? 

To use the Track Change feature in PowerPoint, you will have to go to the “ Review ” tab and compare a reviewed file with the original file of your presentation.

The entire process is described below in a step-by-step manner –

Step-1: Make a copy of your presentation 

The first step of the process is to make a copy of the PowerPoint presentation file that you wish to share with other users.

The Track Changes feature in PowerPoint compares two files and distinguishes the changes made in one of the files by taking the other as a reference.

So to get started, you have to make a copy of your PowerPoint presentation file that you are going to send to the reviewer. 

Step-2: Ask your team members to review it

After you have made a copy of your presentation file, make sure to rename each file by differentiating the original file from the one that you just created.

A recommended practice is to name the original file as “original” at the end, and the file you plan to send to your team members can be labeled as “For Review”.

Now all you have to do is to send the presentation file to the reviewer and ask them to send you the file back after they have made the necessary changes. 

Step-3: Go to the “Review” tab 

After you have received the reviewed file of your PowerPoint presentation, first, open the original presentation that you saved on your computer.

Then, click on the “ Review ” tab once the presentation opens up.

Step-4: Click on the “Compare” button

After you have selected the “ Review ” tab, click on the “ Compare ” button which is located in the “ Compare ” section of the “ Review ” tab (as shown in the image in the previous step).

Step-5: Merge the reviewed PowerPoint file 

After you have clicked on the “ Compare ” button a pop-up window will appear on your screen. From the pop-up window, locate and select the reviewed file of your PowerPoint presentation.

Make sure that you choose the file with the edits and not the one which was originally created.

Once selected, click on the “ Merge ” button located at the bottom right corner of the pop-up window. 

Step-6: Using the “reviewing pane”

Next, your presentation will open in the “ Reviewing Pane ” by default. If it doesn’t, click on the “Review” tab, and then click on the “Reviewing Pane” button.

This will open a new window on the right. Here, you can see the changes made to the specific slide. You can either click on the changes in the pane or use the “ Previous ” and the “ Next ” buttons to select the change for further action.

Step-6: Accept or reject corrections

After you have merged the reviewed file with the original file of the PowerPoint presentation, the changes that were made in the reviewed file will be made available to see in the “ Revisions ” pane which opens up to the right of your screen after the merger.

You can select the “ Accept ” button located in the “ Compare ” section of the “ Review ” tab to accept the revisions made on the slide by selecting one of the three options available in the drop-down menu when you hit the “ Accept ” button.

You can either accept a specific change, accept all the changes made in the slide or you can accept all the changes made in the entire presentation. These options are quite self-explanatory.

Alternatively, you can also reject the changes made in your presentation.

To do this, simply click on the specific changes made. Then, click on the “ Reject ” button located in the “ Compare ” section of the “ Review ” tab and choose one of the three options.

You can also choose to either reject a specific revision, reject all the revisions made in the specific slide, or reject all the revisions made in the entire presentation. 

Step-7: Finish reviewing with the “End Review” button

Once you are done making the necessary changes in your PowerPoint presentation, hit the “ End Review ” button which is located at the rightmost of the “ Compare ” section in the “ Review ” tab.

This will save all the accepted changes from the reviewed file to the original file. 

3. How to Compare PowerPoint Presentations on Mac?

Unfortunately, the latest versions of PowerPoint do not have the “Track Changes” or the “Review and Compare” feature available for its users. However, if you are using PowerPoint 2011 for Mac, you can access the feature by clicking on “Review”, and then clicking on the “Compare” button.

It is quite unusual for Microsoft to remove a feature from its previous versions of the application. The ability to compare PowerPoint files, even if you have to make two different files and review them, is a great feature to have for collaborative working.

Perhaps the reason behind the removal of this feature might be to push PowerPoint 365 that provides live collaboration features including highlight changes just as you would see in Google Slides!

However, if you are stuck with a version of PowerPoint on Mac that doesn’t currently have the track changes feature, you can do the following –

Step 1 – Arrange Your PowerPoint Presentations

Arrange the two PowerPoint presentations in a manner that both the files occupy half the screen equally in a horizontal manner.

Keep the original file on the left part of the screen and the file with the changes on the right part of the screen.

Step 2 – Manually Review the Changes

Now, all you need to do is go through both the presentations slide by slide and manually review the presentation.

This part is easier said than done. So here are a few tips that will help you along the way –

• Check Slide Changes – First, open both the presentations in the “ Slide Sorter View ” and look for any slides that may have been deleted, or moved around. Make a note of the changes on a separate document or a sheet of paper.
• Check for Color Changes – Another thing that you can quickly spot using the slide sorter view is the color changes made to the slides. Just make a note of anything out of the ordinary. You can examine that later when you go to the specific slides.
• Changes to the Objects – One more thing that you may want to check for while you are in the slide sorter view is if there is any obvious changes to any objects on the slide such as the shapes or images.
• Changes in text
• Color changes
• Shape changes
• Location of objects such as text box, shapes, images, etc.

This seems quite a lot of work and it can be if you have several slides to compare. Just a quick tip here, there are some changes that you can make to all the slides at once. This will save you some time.

For instance, you can change fonts on all slides in PowerPoint . Likewise, you can also delete all notes from PowerPoint at once.

Also, check out my guide on how to format shapes in PowerPoint if you struggle with shapes. You can also get ninja tips about formatting text in PowerPoint in my other article.

So, make sure you check these articles as some of them can reduce your editing time!

4. Tips to Make Changes to a Presentation Effectively? 

Making changes in PowerPoint using the Track Changes feature can save you a lot of time and effort.

However, if you use it right, you can make a lot better use of the tool and make the experience of collaborating through PowerPoint even better.

In the following section, we will share a few tips that will help you make better use of the “Track Changes” feature. 

4.1 Identify One Person to Make all the Changes 

It is important to maintain consistency in the changes that are made in a PowerPoint presentation.

Since you will have to make copies of the original file, it is best if the final version comes from a single file from a single user, instead of having to merge multiple files by multiple people.

To make the process faster and easier, choose one person among the collaborators who will accept and reject the changes in the final version of your collaborative presentation. 

For other members of the team, the best course of action is to use comments and the notes section to give feedback rather than making actual changes.

This may seem counterintuitive at first and you may be tempted to make the change directly instead of sharing feedback, but trust me, it will save a lot of time if you want the project to finish faster!

4.2 Use Comments Feature to Give Feedback for Changes

To build better communication throughout the editing process of the presentation, you can use the comments feature in PowerPoint.

This will allow reviewers to leave a comment in the reviewed file of your presentation which can help you get a better understanding of why the changes were made.

4.3 Use Notes Section to Provide Detailed Feedback to Make Changes

If you want to leave even more detailed feedback on the reviews for your PowerPoint presentation, you can use the speaker notes feature.

Although speaker notes are a great way to capture notes for your presentation, you can also use it for sharing feedback with the team members instead! Check out my other article on using notes in PowerPoint .

4.4 Use the Chat Feature in PowerPoint

If you are using PowerPoint on Office 365 , you also have the option to directly chat and collaborate with your teammates. In fact, this is one of the best ways to make sure that you get the most work done when using PowerPoint.

The chat feature works just like Skype and allows you to complete flexibility to interact with the team, review the slides and make changes on the go!

5. How to View Edit History in PowerPoint 365? 

Microsoft PowerPoint offers its users the option to view the previous versions of the presentation. You can select a previous version of the presentation file from the “ View history ” option and even restore it.

To do this, all you have to do is to select the “ View History ” button located in the “ Info ” section of the “ File ” tab and choose the version of the file from the pop-up window. 

6. Track Changes Greyed Out? Here’s What to Do!

Below are 3 reasons why the Track Changes feature is greyed out in your presentation. 

1. One of the reasons why Track Changes in your PowerPoint file is greyed out is because you are either trying to reject a revision that has already been rejected or accept a revision that has already been accepted. You can only accept revisions that have been rejected and vice-versa. 

2. Another reason may be that you have compared the original file with itself, or no edits have been done on the file that you are comparing your original file with. So, make sure the reviewer has sent you a file that has been revised and changes were made on it. Otherwise, you won’t be able to use the Track Changes feature.

3. You may be using an expired version of the Microsoft PowerPoint software. Activate your product and restart PowerPoint again and you will be able to use the Track Change feature.

If you are not sure whether your PowerPoint needs activation or if you don’t know how to carry out this process, check out our other article on how to activate PowerPoint .

Credit to cookie_studio (on Freepik) for the featured image of this article (further edited).

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Peer Review Presentation

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10 Best Literature Review Templates for Scholars and Researchers [Free PDF Attached]

Imagine being in a new country and taking a road trip without GPS. You would be so lost. Right? Similarly, think about delving into a topic without having a clue or proper understanding of the reason behind studying it. 

That’s when a well-written literature review comes to the rescue. It provides a proper direction to the topic being studied. 

The literature review furnishes a descriptive overview of the existing knowledge relevant to the research statement. It is a crucial step in the research process as it enables you to establish the theoretical roots of your field of interest, elucidate your ideas, and develop a suitable methodology. A literature review can include information from various sources, such as journals, books, documents, and other academic materials. This promotes in-depth understanding and analytical thinking, thereby helping in critical evaluation.

Regardless of the type of literature review — evaluative, exploratory, instrumental, systematic, and meta-analysis, a well-written article consists of three basic elements: introduction, body, and conclusion. Also its essence blooms in creating new knowledge through the process of review, critique, and synthesis.

But writing a literature review can be difficult. Right?

Relax, our collection of professionally designed templates will leave no room for mistakes or anxious feelings as they will help you present background information concisely. 

10 Designs to Rethink Your Literature Reviews

These designs are fully customizable to help you establish links between your proposition and already existing literature. Our PowerPoint infographics are of the highest quality and contain relevant content. Whether you want to write a short summary or review consisting of several pages, these exclusive layouts will serve the purpose. 

Let’s get started.

Template 1: Literature Review PPT Template

This literature review design is a perfect tool for any student looking to present a summary and critique of knowledge on their research statement. Using this layout, you can discuss theoretical and methodological contributions in the related field. You can also talk about past works, books, study materials, etc. The given PPT design is concise, easy to use, and will help develop a strong framework for problem-solving. Download it today.

Download this template

Template 2: Literature Review PowerPoint Slide

Looking to synthesize your latest findings and present them in a persuasive manner? Our literature review theme will help you narrow relevant information and design a framework for rational investigation. The given PPT design will enable you to present your ideas concisely. From summary details to strengths and shortcomings, this template covers it all. Grab it now.

Template 3: Literature Review Template

Craft a literature review that is both informative and persuasive with this amazing PPT slide. This predesigned layout will help you in presenting the summary of information in an engaging manner. Our themes are specifically designed to aid you in demonstrating your critical thinking and objective evaluation. So don't wait any longer – download our literature review template today.

Template 4: Comprehensive Literature Review PPT Slide

Download this tried-and-true literature review template to present a descriptive summary of your research topic statement. The given PPT layout is replete with relevant content to help you strike a balance between supporting and opposing aspects of an argument. This predesigned slide covers components such as strengths, defects, and methodology. It will assist you in cutting the clutter and focus on what's important. Grab it today.

Template 5: Literature Review for Research Project Proposal PPT

Writing a literature review can be overwhelming and time-consuming, but our project proposal PPT slides make the process much easier. This exclusive graphic will help you gather all the information you need by depicting strengths and weaknesses. It will also assist you in identifying and analyzing the most important aspects of your knowledge sources. With our helpful design, writing a literature review is easy and done. Download it now.

Template 6: Literature Review for Research Project Proposal Template

Present a comprehensive and cohesive overview of the information related to your topic with this stunning PPT slide. The given layout will enable you to put forward the facts and logic to develop a new hypothesis for testing. With this high-quality design, you can enumerate different books and study materials taken into consideration. You can also analyze and emphasize the technique opted for inquiry. Get this literature review PowerPoint presentation template now.

Template 7: Literature Review for Research Paper Proposal PowerPoint Slide

Lay a strong foundation for your research topic with this impressive PowerPoint presentation layout. It is easy to use and fully customizable. This design will help you describe the previous research done. Moreover, you can enlist the strengths and weaknesses of the study clearly. Therefore, grab it now.

Template 8: Literature Review for Research Paper Proposal PPT

Download this high-quality PPT template and write a well-formatted literature review. The given layout is professionally designed and easy to follow. It will enable you to emphasize various elements, such as materials referred to, past work, the list of books, approach for analysis, and more. So why wait? Download this PowerPoint design immediately.

Template 9: Literature Review for Academic Student Research Proposal PPT

With this exclusive graphic, you'll have everything you need to create a well-structured and convincing literature review. The given design is well-suited for students and researchers who wish to mention reliable information sources, such as books and journals, and draw inferences from them. You can even focus on the strong points of your study, thereby making an impactful research statement. Therefore, grab this PPT slide today.

Template 10: Literature Review Overview for Research Process PPT

Demonstrate your analytical skills and understanding of the topic with this predesigned PowerPoint graphic. The given research overview PPT theme is perfect for explaining what has been done in the area of your topic of interest. Using this impressive design, you can provide an accurate comparison showcasing the connections between the different works being reviewed. Get it right away.  

Creating an effective literature review requires discipline, study, and patience. Our collection of templates will assist you in presenting an extensive and cohesive summary of the relevant works. These PPT layouts are professionally designed, fully editable, and visually appealing. You can modify them and create perfect presentations according to your needs. So download them now!

P.S. Are you looking for a way to communicate your individual story? Save your time with these predesigned book report templates featured in this guide . 

Download the free Literature Review Template PDF .

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Perfect Slides for a Movie Review

Perfect slides for a movie review presentation, free google slides theme and powerpoint template.

When it comes to creating the perfect slides for a movie review, there are a few key elements to keep in mind. Mainly, your slides should be visually appealing and attention-grabbing, using plenty of images and creative layouts to keep your audience engaged. Additionally, you should aim to include informative and intriguing text that helps to convey your thoughts and opinions on the film in question. Did we achieve this with this new editable template? Check it out!

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