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Writing a Winning Job Application Letter: Tips and Examples

A job application letter, also known as a cover letter, is a formal letter that accompanies your resume and introduces you to a potential employer. The purpose of a job application letter is to highlight your qualifications, experience, and skills that make you the perfect candidate for the job. It also helps employers understand your personality, work ethic, and how you plan to contribute to their organization.

Importance of Customization

One of the key factors that can make or break your job application letter is how well you customize it to the specific job you are applying for. Employers want to see that you have taken the time to research their company and understand what they are looking for in a candidate. Customizing your letter also shows that you are genuinely interested in the job and that you are willing to put in the extra effort to stand out from other applicants.

Brief Overview of Key Sections

While job application letters can vary slightly depending on the job and industry, they typically contain four key sections:

Introduction: This section should include a brief introduction, the job you are applying for, and how you found out about it.

Qualifications: In this section, you should discuss your qualifications and experience that make you a good fit for the job. Be sure to tailor this section to the specific job requirements to show that you have the skills they are looking for.

Skills: Here, you should highlight your relevant skills and how they apply to the job. Use examples from your past experiences to demonstrate your proficiency in each skill.

Closing: The closing paragraph should thank the employer for considering your application and provide contact information for them to reach you.

In this article, we will dive into each of these sections in more detail and provide tips and examples to help you write a winning job application letter.

Understand the Job Requirements

To write a winning job application letter, it is important to thoroughly understand the job requirements. This involves analyzing the job description and understanding the needs of the employer, as well as tailoring your letter to attract the specific employer.

A. Analyzing the Job Description

The job description provides you with valuable information about the position you are applying for. It outlines the required skills, qualifications, and responsibilities of the job. By analyzing the job description, you can determine if the role is a good fit for your experience and qualifications.

When analyzing the job description, it is important to pay attention to key phrases and requirements mentioned. These can give you insight into the priorities of the employer and allow you to tailor your application to meet those priorities.

B. Understanding the Needs of the Employer

To write a winning job application letter, it is also essential to understand the needs of the employer. This means researching the company and the industry to get a better understanding of the company culture, mission, and values. It also means understanding the desired outcome of the position and how you can address the employer’s needs.

One way to convey your understanding of the employer’s needs is to highlight relevant accomplishments in your application letter. By showing how you have successfully addressed similar challenges in the past, you can demonstrate your potential value to the employer.

C. Tailoring the Letter to Attract Specific Employer

Finally, to write a winning job application letter, it is important to tailor your letter to attract the specific employer. This means using language and examples that relate to the specific company and its values. It also means customizing your application letter to the specific job and its requirements.

To tailor your letter, take the time to research the company and its values. This can involve reviewing their website, social media, and other online resources. By addressing the specific needs and values of the employer, you can show that you are invested in the position and the company.

To write a winning job application letter, it is important to understand the job requirements, analyze the job description, understand the needs of the employer, and tailor the letter to attract the specific employer. By doing so, you can craft an application that stands out from the competition and showcases your value as a candidate.

Research the Company and Industry

Before writing your job application letter, it’s important to research the company and industry thoroughly to increase your chances of writing a winning letter. Here are three key areas to focus on:

A. Understanding the Mission, Vision, and Values of the Company

Make sure you take the time to research the company’s mission, vision, and values. This will help you understand the company’s goals and the qualities they look for in employees. You can find this information on the company’s website, social media pages or company annual report.

Incorporate the values and mission statement of the company into your job application letter. This highlights your alignment with the company culture, and how your beliefs and goals match that of the organization’s.

B. Identifying the Company’s Competition

Once you have an understanding of the company, you need to identify the company’s competition. Knowing who the competitors are can help you understand the industry as well as the company’s market share position.

List the company’s competitors in your job application letter and briefly explain how you see the company’s strengths overcoming the competitors’ weaknesses.

C. Industry Trends and How to Address Them

The final area to focus on when researching the company and industry is identifying current industry trends and how these trends may impact the company’s future. Use reputable sources to gather trends and predictions about the industry. This will also show the recruiter that you are not only familiar with their industry, but are engaging in informed discussion and contributing to innovative solutions.

Incorporate industry trends into your job application letter and showcase the ideas and innovations you bring, how leveraging them can enhance the company’s position and how you can contribute to any current and future challenges, for which the potential employer has yet to find a solution.

By researching and incorporating the above areas into your job application letter, you demonstrate a genuine interest in the organization and showcase clear understanding, innovative thought and how your expertise can improve the company’s performance.

Know Your Strengths and Skills

When writing a job application letter, it’s crucial to understand your unique selling proposition, relevant experience, and transferrable skills. This information will help you stand out from the other applicants and potentially land the job of your dreams.

A. Identifying Your Unique Selling Proposition

Your unique selling proposition (USP) is what sets you apart from the other candidates. It could be a specific skill, experience or personality trait that aligns with the company’s values and job requirements. Start by analyzing the job description and researching the company culture to identify what makes you an ideal candidate for the role.

Once you have identified your USP, use it as the main selling point in your job application letter. Highlight your strengths and skills and explain how they align with the job requirements and the company’s values. This will show the hiring manager that you are not just another candidate, but someone who has something valuable to offer.

B. Highlighting Your Relevant Experience and Accomplishments

Your work experience and achievements are essential in demonstrating your abilities and suitability for the job. When crafting your job application letter, focus on highlighting your relevant experience and accomplishments. Use specific examples to demonstrate how you have contributed in previous roles and how those skills could be applied to the new role you are applying for.

Be sure to use metrics whenever possible as numbers are a great way to showcase your achievements. For example, if you were able to increase sales revenue by 20% in your previous role, mention it in your letter. This will give the hiring manager a clear understanding of your capabilities and how they align with the job requirements.

C. Understanding How to Leverage Transferrable Skills

Transferrable skills are those abilities that you have gained from your previous experiences that are not necessarily related to the job you are applying for. They can be valuable in demonstrating your adaptability and ability to learn quickly.

When discussing your transferrable skills in your job application letter, highlight how they could be applied to the new role you are applying for. For example, if you have strong communication skills, explain how you could use that to effectively collaborate with team members and clients.

By understanding and leveraging your unique selling proposition, relevant experience and accomplishments, and transferrable skills, you can write a job application letter that stands out from the crowd. Remember to tailor your letter to the job requirements and company culture to increase your chances of success.

Address Gaps in Your Resume or Experience

When applying for a job, it’s important to consider any gaps in your resume or experience that might be a red flag for hiring managers. Addressing these gaps upfront can demonstrate your accountability and willingness to take ownership of your shortcomings.

A. Taking ownership of failings

If you have gaps in your work history or experience, don’t try to hide or make excuses for them. Instead, take ownership of any failings and show that you’re actively working to improve yourself. This could involve taking courses, pursuing certifications, or volunteering in relevant areas to gain hands-on experience.

B. Finding a workaround for unfilled requirements

Sometimes a job posting requires specific qualifications or experience that you don’t have. In these cases, it’s important to find a workaround that demonstrates your ability to still meet the employer’s needs. This could involve highlighting related experience or transferable skills that could compensate for the missing requirement. Alternatively, it might involve offering to take on additional training or work with a mentor to acquire the missing knowledge.

C. Highlighting transferable skills to counter an irrelevant job background

When applying for a job in a new industry or field, it’s common to have a background that might not seem directly relevant. However, this doesn’t necessarily mean you’re unqualified for the role. By highlighting transferable skills, such as leadership, problem-solving, or communication, you can demonstrate your ability to adapt to new situations and learn quickly.

Addressing gaps in your resume or experience is an important aspect of writing a winning job application letter. By taking ownership of your failings, finding workarounds for unfilled requirements, and highlighting transferable skills, you can position yourself as a strong candidate and increase your chances of landing the job you want.

Crafting an Attention-grabbing Opening Paragraph

In the competitive job market, first impressions matter. The opening paragraph of your job application letter is your opportunity to make a positive and lasting impression on potential employers. In this section, we’ll explore the importance of crafting an attention-grabbing opening paragraph and provide tips and examples on how to do so.

A. Importance of First Impressions

Studies show that it takes less than 30 seconds for a recruiter or hiring manager to form an initial impression of a job candidate. This means that your opening paragraph is a critical component of your job application letter. Your goal is to capture the employer’s interest and convince them to continue reading.

B. Creative and Engaging Opening Lines

One effective way to capture the employer’s attention is by starting your letter with a creative and engaging opening line. This can be a quote, a personal story, a relevant statistic, or a bold statement. The key is to be authentic and genuine while still standing out from other applicants.

C. Strategies for Catching the Employer’s Attention

Beyond the opening line, there are several strategies you can use to further capture the employer’s attention. These include highlighting relevant skills and experience, demonstrating enthusiasm for the position and company, and connecting your qualifications to the job requirements.

By following these tips and examples, you can craft an attention-grabbing opening paragraph that sets you apart from the competition and piques the employer’s interest.

Highlighting Your Accomplishments

When it comes to writing a winning job application letter, highlighting your accomplishments is crucial. This allows potential employers to see the proven results that you can bring to their organization. Here are a few tips on how to effectively highlight your accomplishments:

A. Demonstrating Achievements in Previous Roles

One of the most effective ways to demonstrate your achievements is by highlighting your accomplishments in your previous roles. This shows that you have a track record of success and can bring that success to your next job. When highlighting your achievements, make sure to focus on results, not just responsibilities. Instead of stating that you managed a team, highlight the specific results that you achieved as a team leader.

For example, instead of saying, “Managed a team of 10 employees,” you could say, “Led a team of 10 employees to achieve a 25% increase in sales within the first quarter.” This shows the impact you had in your previous role and gives potential employers an idea of what you can achieve in their organization.

B. Using Data to Support Accomplishments

Using data to support your accomplishments is a powerful way to illustrate the impact you had in your previous roles. This could include data such as sales figures, customer satisfaction ratings, or employee retention rates. When using data, make sure to include specific numbers and percentages.

For example, instead of saying, “Improved customer satisfaction,” you could say, “Increased customer satisfaction ratings by 15% through implementing a new customer service training program.” This demonstrates the impact you had on the organization and the value you can bring to a potential employer.

C. Highlighting Relevant Certifications and Awards

Another way to highlight your accomplishments is by showcasing any relevant certifications or awards you have received. This shows that you have taken the time to invest in your professional development and have been recognized for your achievements.

When highlighting certifications and awards, make sure to explain why they are relevant to the job you are applying for. For example, if you are applying for a marketing position, highlighting your Google Analytics certification would be relevant as it demonstrates your analytics skills.

Highlighting your accomplishments is a crucial part of writing a winning job application letter. By demonstrating your achievements in previous roles, using data to support your accomplishments, and highlighting relevant certifications and awards, you can show potential employers the value you can bring to their organization.

Showcasing Your Writing Skills

When it comes to writing a winning job application letter, showcasing your exceptional writing skills is crucial to increase your chances of getting hired. Employers often look for applicants who have a way with words, can express themselves clearly, and can craft compelling content that leaves a lasting impression. Here are several ways to showcase your writing skills:

A. Highlighting experience in writing

One of the most effective ways to showcase your writing skills is to highlight your experience as a writer. This can include previous work experience in writing-related fields such as journalism, marketing, or content creation. If you have a writing degree, mention it. You can also share published articles or blog posts that you have written to demonstrate your skills in action. Highlighting relevant experience shows that you have the skills needed to excel in the role you are applying for.

B. Incorporating keywords

Incorporating keywords relevant to the job posting can also help showcase your writing skills. Employers often use applicant tracking systems (ATS) to scan resumes and cover letters for specific keywords related to the position. By including these keywords, you can increase your chances of getting past the initial screening process and showcase your understanding of industry-specific language.

C. Proper grammar, spelling, and tone

Finally, it’s essential to ensure that your writing exhibits proper grammar, spelling, and tone. Errors in these areas can undercut the impact of your application letter and send the wrong message to your potential employer. Take the time to proofread your cover letter and resume carefully, and have someone else review them too. Double-check for proper punctuation, spelling errors, and that your tone fits the professional context.

Showcasing your writing skills is critical when applying for jobs, particularly those that require excellent communication skills. Highlighting relevant experience, incorporating keywords, and ensuring proper grammar, spelling, and tone are strategies that can help set you apart from other applicants and make a lasting impression on potential employers.

Using Power Words and Phrases

When writing a job application letter, it is essential to use powerful words and phrases that can help you stand out from the crowd. Here are some tips to help you select the right words:

A. Selecting Strong Action Words

Action words can help demonstrate your skills and experience effectively. Use verbs that showcase your achievements and contributions to your previous roles. For instance, rather than saying you “assisted” your team, use words such as “led,” “managed,” or “initiated” to emphasize your role in driving projects and initiatives forward.

B. Avoiding Common Clichés and Buzzwords

Although buzzwords and clichés may seem tempting, they could potentially undermine the impact of your letter. Instead of using cookie-cutter phrases like “I am a team player,” try to use specific examples to illustrate your ability to work collaboratively. Also, avoid jargon that may not be familiar to the reader and opt for straightforward language that can be easily understood.

C. Crafting Impactful and Persuasive Sentences

To make your letter more impactful and persuasive, use language that emphasizes your strengths and accomplishments. Start sentences with action words and focus on the results you have achieved. Also, be specific and illustrate your points with concrete examples that demonstrate your value to the prospective employer.

When writing your job application letter, make sure to choose powerful words that demonstrate your expertise and experience effectively. Avoid using clichés and buzzwords and instead focus on crafting persuasive and impactful sentences that showcase your strengths and contributions. By following these principles, you can create a compelling letter that increases your chances of landing the job you want.

Formatting and Presentation of Your Job Application Letter

When it comes to writing a winning job application letter, the presentation and formatting of the letter are just as important as the content. Here are some tips to ensure your letter looks professional and polished:

A. Ensure consistency in formatting

Make sure your letter has a consistent format throughout. This means using the same font and font size for the entire letter. Also, ensure that the margins and spacing are consistent from beginning to end.

B. Proper use of fonts, margins, and spacing

Use a standard font like Times New Roman or Arial, in a legible size (such as 11pt or 12pt). Be sure to use proper spacing between paragraphs and section headers. It’s important to have enough white space to make the letter easy to read, but not so much that it takes up unnecessary space.

C. Guidelines on length of the letter

Longer letters can seem rambling and may deter the hiring manager from reading the whole thing. Focus on the most important points and make them clear and succinct. Remember, your goal is to make a strong case for yourself as a candidate, not overwhelm the reader with information.

By following these tips, you can ensure that your job application letter looks professional, polished, and focused on what matters most – your qualifications for the job.

Sample Job Application Letter

Writing a winning job application letter is important if you’re looking to impress the hiring manager and land your dream job. In this section of the article, we’ll walk through a sample job application letter, analyze its strong points, and provide strategies to improve it.

A. Walk Through a Sample Job Application Letter

Dear Hiring Manager,

I am writing to express my interest in the position of Marketing Manager at ABC Company, as advertised on [job board]. With over [number] years of experience in the marketing industry, I believe I have the skills and knowledge to succeed in this role and make a significant contribution to your team.

During my time at XYZ Company, I was responsible for developing and executing successful marketing campaigns that exceeded client expectations and resulted in increased ROI. My experience in digital marketing, social media management, and content creation have prepared me well for this role. I am highly adaptable, and I have a proven track record of implementing innovative strategies to achieve business objectives.

In addition, I am a strong communicator and collaborator, and I work well in cross-functional teams. I am confident that my skills and experience make me a strong candidate for the role of Marketing Manager at ABC Company.

Thank you for considering my application. I look forward to the opportunity to discuss my qualifications further.

Sincerely, [Your Name]

B. Analyzing the Strong Points in the Letter

The sample job application letter has several strong points:

• The candidate clearly expresses their interest in the position and summarizes their skills and experience in the marketing industry.
• The letter highlights the candidate’s successful track record in executing marketing campaigns and achieving business objectives.
• The candidate demonstrates their adaptability and ability to implement innovative strategies.
• The letter emphasizes the candidate’s communication and collaboration skills.

C. Strategies to Improve the Letter

To improve the sample job application letter, consider the following strategies:

• Start with a strong opening sentence that grabs the hiring manager’s attention, such as a personal anecdote or a statement about the company’s mission.
• Use specific examples of your achievements and accomplishments to demonstrate your value to the company.
• Customize your letter to the specific job and company by conducting research and referencing relevant company initiatives or values.
• Show enthusiasm and a willingness to learn by expressing interest in the company’s future projects or goals.

By implementing these strategies, you can enhance your job application letter and increase your chances of landing an interview with your dream company.

Writing a winning job application letter requires attention to detail, strong communication skills, and a clear understanding of the hiring company’s needs and values. By following these tips and analyzing examples such as the one above, you can take your job application letter to the next level and stand out from the competition.

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60+ Cover Letter Examples in 2024 [For All Professions]

No matter where you are in your career, or what job you’re applying for, submitting a cover letter with your resume is a must . 

Done right, a cover letter will effectively complement your resume and explain to the hiring manager in more detail why you’re the right person for the job.

Writing a cover letter, however, is easier said than done. 

You have to effectively demonstrate that you’ll be able to perform the responsibilities listed in the job description and that you’d be a better fit for the company compared to other candidates. 

And unless you’re a professional writer, this can be a very hard task.

Fortunately, we created these cover letter examples to inspire you and help you get started with your own cover letter!

Let’s dive in!

21 Cover Letter Examples 

#1. career change cover letter example .

Here’s what this cover letter does right:

• Has an ideal length. This cover letter includes all the relevant information for the hiring manager without getting into too much detail.
• Relevant introduction. The candidate explains that they’re changing careers and why they want to work in this new field from the get-go.
• Explains their related experience. The candidate explains how their previous experience in retail sales can help them succeed in PR.

Check out our guide video guide to learn how to write a Cover Letter that gets you HIRED!

#2. Recent Graduate Cover Letter Example 

• Personally greets the hiring manager. The candidate has taken the time to find the hiring manager’s name and address them by it, which makes the opening of the cover letter much more personal.
• Wraps up with a call to action. The candidate wraps up the cover letter by suggesting a meeting with the hiring manager, which makes them more memorable.
• Explains why the candidate is the right person for the internship. In this cover letter for an internship , the candidate explains how they’ve previously interned in a different firm, which gives them the experience to succeed in this role.

Have you just graduated from college? Make sure to check out our guide on writing an entry-level cover letter from start to finish! 

#3. Middle Management Cover Letter Example

• Use of bullet points. The candidate presents the information in a concise and reader-friendly way, making it easy for the hiring manager to find their key achievements. 
• Formal closing. The candidate has used a formal and polite tone to conclude their cover letter, which combined with a call to action makes them look professional and passionate about getting the job. 
• Explains how the company would benefit from hiring them. The candidate outlines exactly what they could do for the company, which not only highlights their skills but also shows they’ve done their research on the company’s needs. 

#4. Business Manager Cover Letter Example

• Detailed header. In addition to the must-have contact details, this candidate has also included their professional Twitter and LinkedIn profiles, making it easy for the hiring manager to look more closely into their career. 
• Concise and to the point. This candidate has used short paragraphs and bullet points to make the cover letter easy to skim through. 
• Wraps up with a call to action. By letting the hiring manager know they’ll be contacting them soon, they’re more likely to make an impression.

Check out this article for a complete writing guide and an inspiring business manager resume sample. 

#5. Ph.D. Cover Letter Example

Here’s what this cover letter does right: 

• Attention-grabbing introduction. In the opening paragraph, this candidate explains why they’re passionate about pursuing a Ph.D. in great detail. 
• Explains the candidate’s qualifications in detail. The candidate builds on their passion by explaining how they’re also qualified for the degree because of their education history and academic achievements. 

#6. Senior Executive Cover Letter Example

• Professional and minimalistic template. This senior executive has used a professional but minimalistic template that lets their work experience do the talking. 
• Achievement-oriented opening paragraph. Right from the get-go, this candidate explains what makes them so good at their job, effectively grabbing the hiring manager’s attention.  
• Wraps up with a call to action. By suggesting to have a meeting and discussing how they can help the company meet its goals, the candidate stands more chance to make a positive lasting impression. 

#7. Architect Cover Letter Example 

• Modern resume template. This architect has picked a template that perfectly matches his industry, as it is professional and modern at the same time. 
• A personal greeting to the HR. They address the hiring manager by their first name, which helps make a better first impression. 
• Measurable achievements. By quantifying their achievements, the candidate proves their achievements instead of just claiming them.

Struggling with your architect resume ? Check out our full guide!

#8. Business Analyst Cover Letter Example 

• Detailed contact information. The candidate has listed both their LinkedIn and Twitter profiles, providing the HR manager an opportunity to learn more about the candidate.  
• Mentions what the candidate can do for the company. This cover letter doesn’t just explain why the job would be great for the candidate, but also how the candidate would benefit the company. Win-win, right? 
• Error-free and reader-friendly. It’s super important for the cover letter to have no spelling or grammatical errors and be reader-friendly. This candidate made sure they did both.

Need a resume alongside your cover letter? Check out our guide on how to write a business analyst resume . 

#9. Consultant Cover Letter Example 

• Professional cover letter template. Being an experienced consultant, this candidate has picked a professional template that doesn’t steal the spotlight from their achievements. 
• Experience and achievement-oriented. The candidate has effectively elaborated on their top achievements relevant to the job. 
• Highlights the candidate’s passion. To show they want the job, this candidate has also explained how passionate they are about their profession.

For more advice on landing a job as a consultant, check out our guide to writing a consultant resume .

#10. Digital Marketing Cover Letter Example

• Creative cover letter template. This digital marketer highlights their originality by picking a creative cover letter template. 
• Lists the candidate’s awards. The candidate has taken advantage of the cover letter to list their most noteworthy awards in the industry. 
• Concludes with a call to action. As they used a call to action to conclude their cover letter, the HR manager will be more likely to remember them.

Want to take your digital marketing resume to the next level? Check out our guide!

#11. Graphic Designer Cover Letter Example 

• Detailed contact information. The candidate has included additional contact information such as their website link, as well as their LinkedIn and Twitter profiles.  
• Ideal length. This cover letter is concise, which means that the HR manager is more likely to read it from start to finish.  
• Draws attention to the candidate’s strong points. Although this candidate is a recent college graduate, they’ve managed to effectively show that they have enough knowledge and experience to do the job right.

Read this guide to write a graphic designer resume that’s just as good as your cover letter!

#12. Administrative Assistant Cover Letter Example

• Minimalistic cover letter template. The candidate picked a well-designed but minimalistic template for their cover letter. 
• Focused on skills and achievements. This cover letter is packed with the candidate’s skills and achievements, proving he can be an excellent employee. 
• Formal closing. Politeness can go a long way and the candidate has used this to their advantage to make an impression. 

Our article on how to write an administrative assistant resume can help you take your job application to the next level.

#13. Front Desk Cover Letter Example

• Modern cover letter template. This template incorporates memorable colors and clear lines, which make the cover letter very visually appealing. 
• Attention-grabbing introduction. Using an attention-grabbing intro, the candidate is more likely to make an impression. 
• Calls the HR to action. By including a call to action, the candidate is reminding the HR of their immediate availability. 

#14. Human Resources Cover Letter Example

• It is concise and to the point. The candidate doesn’t dwell on unimportant details the HR won’t be interested in. 
• Uses a traditional cover letter template. The cover letter design is more on the conventional side, which fits the industry better. 
• Highlights the candidate’s strong points. The candidate has rich work experience and they use the cover letter to elaborate on it. 

This HR resume guide can help you get your resume just right.

#15. Sales Agent Cover Letter Example 

• Attention-grabbing cover letter template. As a salesperson, this candidate knows how important first impressions are, so they’ve picked a catchy cover letter template. 
• Has an ideal length. At the same time, they’ve also made sure to keep their cover letter at just the right length. 
• Lists the candidate’s career highlights. The candidate has made perfect use of the space by mentioning their most impressive professional achievements. 

Check out this sales agent resume guide to create an attention-grabbing sales resume .

#16. Receptionist Cover Letter Example

• Modern but minimalistic cover letter template. The template’s design hints the candidate is creative but professional at the same time. 
• Uses a catchy introduction. The candidate has used an attention-grabbing opening paragraph to catch HR’s attention. 
• Concludes the cover letter formally. The candidate proves that they’re polite and well-spoken, a quality very much important for the role they’re applying for. 

Take your receptionist resume to the next level with this receptionist resume guide .

#17. Information Technology Cover Letter Example

• Mentions measurable achievements. Numbers make an impact, which is why this candidate has included measurable achievements. 
• Lists both soft and hard skills. The candidate has mentioned a great mix of soft and hard skills, showing how well-rounded they are. 
• Contains relevant contact information. The candidate’s GitHub, website name, LinkedIn, and Twitter profiles are all great additions to the resume. 

Looking for tips to help you write a great IT resume ? Check out our guide!

#18. Real Estate Cover Letter Example

• Ideal length. Short and to the point, this cover letter is bound to get noticed by the HR manager. 
• Wraps up with a call to action. This candidate reinforces the HR to call them back through a final call to action. 
• Mentions the right skills. On top of their sales accomplishments, the candidate touch upon important soft skills such as customer service and communication . 

This real estate resume guide will help you take your resume from good to great.

#19. Teacher Cover Letter Example

• Mentions relevant contact information details. This candidate has included optional (but relevant) contact information details, such as their LinkedIn, Quora, and Medium profiles. 
• Achievement-oriented. The candidate has elaborated on their achievements in more detail throughout their cover letter. 
• Highlights the candidate’s passion. For some jobs, being passionate is much more important than for others. Teaching is one of these jobs, which is why this candidate explains their passion for the job. 

Our guide on how to write a teacher resume has all the tips you need to land the job.

#20. Project Manager Cover Letter Example

• Leverages a catchy introduction. Through a catchy introductory paragraph, this candidate is sure to grab the HR’s attention and get them to read the rest of their cover letter.
• Lists measurable accomplishments. This candidate explains exactly what they’ve achieved using numbers and hard data. 
• Personally greets the HR. A personal greeting sounds much better than “Dear Sir/Madam,” and the candidate knows this. 

This guide on how to write a project manager resume can help you perfect your appication.

#21. Paralegal Cover Letter Example

• Minimalistic cover letter template. This cover letter design looks good but doesn’t steal the show from the candidate’s abilities.
• Mentions the candidate’s academic achievements and extracurricular activities. Although the candidate is a recent graduate, they’ve used the cover letter to explain they have enough skills and achievements to do the job.
• Lists measurable achievements. The candidate proves they did well in their internship by mentioning quantifiable achievements.

Check out this paralegal resume guide to perfect yours.

40+ More Cover Letter Examples and Guides 

Couldn’t find a cover letter example for your field? Do not worry.

Below you can find a number of other cover letter examples for different fields and industries:

• Acting Cover Letter Examples
• Accounting Cover Letter Examples
• Administrative Assistant Cover Letter Examples
• Architecture Cover Letter Examples
• Attorney Cover Letter Examples
• Barista Cover Letter Examples
• Bartender Cover Letter Examples
• Business Cover Letter Examples
• Business Analyst Cover Letter Examples
• College Student Cover Letter Examples
• Computer Science Cover Letter Examples
• Construction Cover Letter Examples
• Consultant Cover Letter Examples
• Customer Service Cover Letter Examples
• Data Analyst Cover Letter Examples
• Data Entry Cover Letter Examples
• Dental Assistant Cover Letter Examples
• Digital Marketing Cover Letter Examples
• Elementary Teacher Cover Letter Examples
• Engineering Cover Letter Examples
• Executive Assistant Cover Letter Examples
• Finance Cover Letter Examples
• Graphic Design Cover Letter Examples
• Healthcare Cover Letter Examples
• Human Resources Cover Letter Examples
• IT Cover Letter Examples
• Law Cover Letter Examples
• Management Cover Letter Examples
• Marketing Cover Letter Examples
• Mechanical Engineering Cover Letter Examples
• Medical Assistant Cover Letter Examples
• Nurse Practitioner Cover Letter Examples
• Physician Cover Letter Examples
• Project Manager Cover Letter Examples
• Receptionist Cover Letter Examples
• Retail Cover Letter Examples
• Sales Cover Letter Examples
• Social Work Cover Letter Examples
• Software Engineer Cover Letter Examples
• Substitute Teacher Cover Letter Examples
• Teacher Assistant Cover Letter Examples
• Team Leader Cover Letter Example

What is a Cover Letter? 

A cover letter is a one-page document that you submit as part of your job application, alongside your resume . 

Its purpose is to introduce you and briefly summarize your professional background. On average, your cover letter should be from 250 to 400 words long .

A good cover letter can give the hiring manager more insight into what makes you a good candidate and help them make up their mind about whether they should invite you for an interview. A bad cover letter, though, will get ignored (at best) and lose you the job (at worst).

So, to make sure this doesn’t happen, it’s essential to know how to write a convincing cover letter.

The first thing to remember is that a cover letter is a supplement to your resume, not a replacement. Meaning, you shouldn’t just repeat whatever is mentioned in your resume and call it a day. 

Optimally, you should use your cover letter to shed more light on your skills and qualifications, as well as explain anything you didn’t have space for in your resume (e.g. a career gap or why you’re changing careers).

If you’re writing a cover letter for the first time, though, putting all this together might seem pretty tough. 

Fortunately, you can follow our tried-and-tested format to make the experience much easier:

• Header - Input your contact information.
• Greeting the hiring manager - Open the cover letter with a “Dear Sir or Madam,” or use the hiring manager’s name if you know what that is.
• Opening paragraph - Grab the hiring manager’s attention by getting straight to the point. Mention what your professional experiences are, and what role you’re applying for.
• The second paragraph - Explain why you’re the perfect candidate for the job. Mention your top 2-3 achievements, your top skills, why you want to work in that specific industry, and whatever else is relevant.
• The third paragraph - End your cover letter with a call to action. E.g. “I would love to meet personally and discuss how I can help Company X.”
• Formal closing - Something like this: “Thank you for your consideration. Best, John Doe.”

Here’s what this looks like in practice:

9 Tips to Write a Cover Letter (the Right Way)

Now that we've covered the basics, let's talk about cover letter tips . Below, we'll give you all the knowledge you need to take your cover letter from "OK" to "great."

#1. Pick the right template

A good cover letter is all about leaving the right first impression.

And what’s a better way to leave a good impression than through a professional, well-formatted, and visual template?

You can simply pick one of our tried-and-tested cover letter templates and you’ll be all set!

#2. Add your contact details on the header

The best way to start your cover letter is through a header. 

Here’s what you want to include there:

• Phone Number
• Name of the hiring manager / their professional title
• Name of the company you’re applying to

Optionally, you can also include the following:

• Social Media Profiles - Any type of profile that’s relevant to your field. Social Profiles on websites like LinkedIn, GitHub (for developers), Medium (for writers), etc.
• Personal Website - If you have a personal website that somehow adds value to your application, you can mention it. Let’s say you’re a professional writer. In that case, you’d want to link to your content portfolio site or blog.

#3. Greet the hiring manager the right way

Once you’ve listed all your relevant contact information, it’s time to address the hiring manager reading your cover letter. 

A good practice here is to find the hiring manager’s name and address them directly instead of using the traditional “dear sir or madam.” This shows that you’re really invested in the company and that you took your time to do some research about the job.

So, how can you find out the hiring manager’s name?

One way to do this is by looking up the head of the company’s relevant department on LinkedIn. Let’s say you’re applying for the position of Communication Specialist at Novoresume. The hiring manager is probably the Head of Communications or the Chief Communications Office.

Or let’s say you’re applying for the position of server at a restaurant. In that case, you’d be looking to find out who the restaurant manager is.

If this doesn’t work, you can also check out the “Team” page on the company website; there’s a good chance you’ll at least find the right person there.

If you still can’t find out the hiring manager’s name, here are several other greetings you can use:

• Dear [Department] Hiring Manager
• Dear Hiring Manager
• To whom it may concern
• Dear [Department] Team

#4. Create an attention-grabbing introduction

Recruiters get hundreds, sometimes even thousands, of applications. Chances are, they’re not going to be reading every single cover letter end-to-end.

So, it’s essential to catch their attention from the very first paragraph.

The problem with most cover letter opening paragraphs, though, is that they’re usually extremely generic, often looking something like this: 

Hey, my name is Jonathan and I’d like to work as a Sales Manager at XYZ Inc. I’ve worked as a sales manager at MadeUpCompany Inc. for 5+ years, so I believe that I’d be a good fit for the position.

As you can probably tell, this opening paragraph doesn’t tell the hiring manager anything other than that you’ve worked the job before - and that’s not really helpful in setting you apart from other candidates. 

What you want to do, instead, is start off with 2-3 of your top achievements to really grab the reader’s attention. Preferably, the achievements should be as relevant as possible to the position. 

For example:

My name’s Michael and I’d like to help XYZ Inc. hit and exceed its sales goals as a Sales Manager. I’ve worked with Company X, a fin-tech company, for 3+ years. As a Sales Representative, I generated an average of $30,000+ in sales per month (beating the KPIs by around 40%). I believe that my previous industry experience, as well as my excellence in sales, makes me the right candidate for the role of X at Company Y.

The second example shows how the candidate is a top performer. The first just shows that they’ve worked a sales job before.

Which one are YOU more likely to invite for an interview?

#5. Show you’re the perfect person for the job

One great thing about cover letters is that they allow you to expand more on the top achievements from your resume and really show the hiring manager that you’re the right person for the job. 

A good way to do that is to first read the job ad and really understand what skills/experiences are required, and then to ensure that your cover letter touches upon the said skills or experiences.

In my previous role as a Facebook Marketing Expert at XYZ Inc. I handled customer acquisition through ads, managing a monthly Facebook ad budget of $20,000+. As the sole digital marketer at the company, I managed the ad creation and management process end-to-end. This means I created the ad copy and images, as well as picked the targeting, ran optimization trials, and so on.

Other than Facebook advertising, I’ve also delved into other online PPC channels, including:

• Google Search

#6. Explain why you’re a great company fit

The HR manager doesn’t only look at whether you’ll be good at the job or not. They’re looking for someone that’s also a good fit for the company culture.

After all, employees that don’t fit in are bound to quit, sooner or later. This ends up costing the company a ton of money, up to 50% of the employee’s annual salary . 

To convince the hiring manager that you’re a great company fit, do some research on the company and find out what it is you like about them, or about working there. You want to know things like:

• What’s the company’s business model?
• What’s the company's product or service? Have you used it?
• What’s the culture like? Will someone micro-manage your work, or will you have autonomy on how you get things done?

Then, turn your top reasons for liking to work there into text and add them to your cover letter! 

#7. Wrap up with a call to action

To make the end of your cover letter as memorable as possible, you want to:

• Wrap up any points you couldn't in the previous paragraphs. Mention anything you’ve left out that you think could help the hiring manager make up your mind.
• Thank the hiring manager for their time. After all, it never hurts to be polite. 
• Finish the cover letter with a call to action. A call to action is a great way to make your cover letter ending as memorable as possible. 

#8. Write a formal closing

Once you’re done with the final paragraph, all you have to do is write down a formal “goodbye” and you’re good to go.

Feel free to use one of the most popular conclusions in a cover letter:

• Best Regards,
• Kind Regards,

#9. Proofread your cover letter

Last but not least, make sure to always proofread each and every document that you’ll be including in your job application - cover letter included. 

The last thing you want is to be claiming you’re a great candidate for the job with a cover letter full of typos! 

For an even more comprehensive guide on how to write an impactful cover letter , check out our article ! 

Cover Letter Writing Checklist 

Frequently Asked Questions

Do you still have some questions about cover letters? Check out the answers below:

1. How do I write a simple cover letter? 

To write a cover letter that’s simple but also professional, make sure to include a header with your personal information, a formal greeting to the hiring manager, an attention-grabbing opening paragraph, a second paragraph explaining why you’re a good candidate for the job, and a formal closing (preferably with a call to action). 

2. What are the 3 parts of a cover letter? 

The three parts of a cover letter are: 

• The introduction , namely the header, the greeting to the hiring manager, and the opening paragraph. 
• The sales pitch is usually the body of the cover letter. 
• The conclusion involves a formal closing and a signature line.

3. What makes a great cover letter?

A great cover letter should be personalized for each job you’re applying for, instead of being overly generic. It’s also preferable to address the hiring manager by their name and not use the overly-used “Dear Sir/Madam.”

To make a great first impression, you should mention 1-2 of your top achievements in your opening paragraph - the more job-specific they are, the better. Also, don’t stop at showing the hiring manager why you’re a great candidate for the job. Make sure to also talk about how you’re a good culture fit for the company.

Last but not least, wrap up your closing paragraph with a call to action to give the hiring manager a little extra something to remember you by. 

4. When is a cover letter necessary?

Unless the job ad specifically states otherwise, you should always include a cover letter with your job application .

Even if the hiring manager doesn’t read it, you will look more professional simply by including one.

And that’s a wrap! We hope our cover letter examples and writing tips will inspire you to write a cover letter that will land you your next job.

If you’re looking for more invaluable career advice and articles, make sure to check out our career blog , or any of these related articles: 

• How to Write a Resume
• Cover Letter Mistakes to Avoid at All Costs
• Cover Letter Format (w/ Examples & Free Templates)

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How to Write a Cover Letter

Advice for tackling one of the toughest parts of the job-hunting process.

Perhaps the most challenging part of the job application process is writing an effective cover letter. And yes, you should send one. Even if only one in two cover letters gets read, that’s still a 50% chance that including one could help you. Before you start writing, find out more about the company and the specific job you want. Next, catch the attention of the hiring manager or recruiter with a strong opening line. If you have a personal connection with the company or someone who works there, mention it in the first sentence or two, and try to address your letter to someone directly. Hiring managers are looking for people who can help them solve problems, so show that you know what the company does and some of the challenges it faces. Then explain how your experience has equipped you to meet those needs. If the online application doesn’t allow you to submit a cover letter, use the format you’re given to demonstrate your ability to do the job and your enthusiasm for the role.

No one likes job hunting. Scouring through online job listings, spiffing up your résumé , prepping for grueling interviews  — none of it is fun. For many, the most challenging part of the process is writing an effective cover letter. There’s so much conflicting advice out there, it’s hard to know where to start. Do you even need one, especially if you’re applying through an online system?

• Amy Gallo is a contributing editor at Harvard Business Review, cohost of the Women at Work podcast , and the author of two books: Getting Along: How to Work with Anyone (Even Difficult People) and the HBR Guide to Dealing with Conflict . She writes and speaks about workplace dynamics. Watch her TEDx talk on conflict and follow her on LinkedIn . amyegallo

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How to Write an Effective Application Letter (Examples)

By Status.net Editorial Team on November 15, 2023 — 9 minutes to read

Your application letter should be a clear reflection of you, your skills, and your aspirations. It’s essential to tailor it to the specific job you’re applying for and showcase how you meet the requirements. Stay with us as we walk you through the tips, tricks, and best practices to make your letter shine. By the end, you’ll have the knowledge and confidence to navigate the job application process with ease.

Step 1. Introduction: Expressing Interest

The opening line.

Your opening line should grab the reader’s attention, briefly introduce yourself, and express your interest in the position. This is your opportunity to make an excellent first impression, so keep it clear and concise. For example, you could start with:

“As an experienced marketing professional, I was thrilled to see the opportunity for a Marketing Manager position at X Company.”

Revealing the Source of Information

Next, it’s important to mention where you found out about the job opening. This helps recruiters understand where their outreach efforts are effective and demonstrates that you’ve done your homework. Reference the specific platform, such as a job board or company website, or mention the person who referred you to the position. Here are a couple of examples:

“I came across this position on LinkedIn and believe my skillset aligns perfectly with the job requirements.” or

“Jane Brown, the Sales Director at your company, suggested I apply for this role, as she believes my experience in customer service is a great fit for the team.”

Step 2. Body: Detailing Qualifications

Pitching your skills.

When writing an application letter, it’s essential to showcase your skills. Start by listing the most relevant ones based on the job description. Be specific and mention how you’ve used these skills in previous projects or work settings. For example:

“As a project manager, I have successfully managed teams of up to 20 members, ensuring timely delivery of projects while maintaining a high level of quality.”

Use bullet points or bold text to make your skills stand out. This way, the reader gets a clear picture of your capabilities.

Referencing Your Experience

After listing your skills, provide details about your work experience. Start with the most recent position and include the name of the company, your job title, and the duration of employment. Focus on the responsibilities that match the job opening. For instance:

“During my tenure at X Corp as a marketing executive, I was responsible for coordinating marketing campaigns, managing social media channels, and conducting market research.”

Don’t forget to mention any relevant internships or volunteer work. This information will help paint a complete picture of your expertise.

Demonstrating Your Achievement

Lastly, highlight your accomplishments and show the potential employer why you’re a perfect fit. Use concrete examples and mention any quantifiable results you’ve achieved. For example:

“At ABC Inc., I initiated a cost-reduction program that saved the company $50,000 within six months.”

You can also mention any awards or recognitions you’ve received for outstanding work. This demonstrates that your contributions have been valued and recognized by others.

Step 3. Concluding Your Letter

Seeking further communication.

By the time you reach the end of your application letter, it’s important to express your desire for further communication with the potential employer. This shows that you’re genuinely interested in the opportunity and eager to continue the conversation. Example:

“I am excited about the prospect of contributing to your company’s goals, and I would appreciate the opportunity to discuss this further with you. Please don’t hesitate to contact me at your earliest convenience. Thank you for considering my application.”

Final Goodbye

After expressing your eagerness, close your letter with a polite and professional farewell, addressing the recipient by name where possible. This is not only courteous, but it also leaves a positive and lasting impression. Example:

“ I look forward to your response and the possibility of working together. Once again, thank you for your time and consideration. Sincerely, [Your Name]”

Proper Letter Ending

The complimentary close.

Start by choosing an appropriate complimentary close for your application letter. This part signifies the end of the main content and should leave a professional impression. Some common examples are “Sincerely,” “Best regards,” or “Yours faithfully.” Keep in mind that it’s best to stay formal, so avoid using casual phrases like “Cheers” or “Take care.”

After the complimentary close, press enter twice to leave a space for your signature. This space provides room for your actual signature if you’re submitting a physical letter. If you’re submitting electronically, this space can act as a visual cue that your letter has reached its end.

While signing an application letter, be sure to include your typed full name. Don’t forget to include your relevant contact information, such as your email address or phone number. This will make it easy for the recipient to get in touch with you if they have any questions or require additional information.

Here’s an example of a proper letter ending for your application letter:

[Space for physical signature, if applicable] Your Full Name [email protected] +1-234-567-8901

Post-Writing: Proofreading and Correcting

After writing your application letter, it’s essential to proofread and correct any errors or inconsistencies. This process will help ensure that you submit a polished and professional document that impresses potential employers.

Correcting Grammar and Punctuation

First, focus on your grammar and punctuation. A well-written letter that follows proper grammar rules is more likely to capture the reader’s attention and convey your message effectively.

• As you’re reading through your letter, keep an eye out for missing or misplaced commas, semicolons, and other punctuation marks.
• Check for sentence fragments or run-on sentences that make your message unclear.
• Look for subject-verb agreement issues, as well as any awkward phrasing or wordiness.
• Ensure consistency in tense and voice throughout the letter.

Checking for Spelling Mistakes

Your next step should be checking for spelling mistakes. Misspelled words can distract the reader and make your application appear less polished.

• Run your text through a spellchecker; most word processing programs have this feature built-in.
• Take the time to read through your letter carefully, word-by-word, to catch any errors the spellchecker may have missed.
• Double-check the spelling of names, addresses, and other specific information to make sure they’re correct.

Examples of Successful Application Letters

When writing an application letter, it’s essential to tailor it to the specific job posting . Check out these examples to help you create a winning letter for different scenarios.

Dear [Hiring Manager],

I’m excited to apply for the Sales Representative position at [Company Name]. With my proven sales record and strong interpersonal skills, I believe I would be a valuable asset to your team.

In my previous role at [Previous Company], I consistently exceeded sales targets and established strong relationships with clients. I’m confident that my experience and passion for sales will contribute to the ongoing success of [Company Name].

Thank you for considering my application. I look forward to discussing my qualifications and how I can contribute to the growth of [Company Name].

Sincerely, [Your Name]

As a creative and skilled Graphic Designer, I am thrilled to apply for the position at [Company Name]. My expertise in Adobe Creative Suite and concept development aligns with the requirements laid out in the job posting.

In my previous role at [Previous Company], I created visually appealing and engaging content for various marketing campaigns. My designs helped increase brand recognition and lead to a 20% increase in social media engagement. I am eager to use my talents and contribute to the visual identity of [Company Name].

I look forward to the opportunity to discuss my skills and portfolio with you. Thank you for considering my application.

Best regards, [Your Name]

As an experienced Office Manager with a strong background in time management and organization, I am eager to apply for the position at [Company Name]. Your commitment to efficiency and supporting your employees is in line with my work values.

During my tenure at [Previous Company], I streamlined scheduling and developed procedures that led to a 30% reduction in office expenses. My proactive approach to problem-solving and ability to create a productive work environment contribute to my effectiveness as an Office Manager.

I am enthusiastic about the opportunity to contribute to the success of [Company Name] by enhancing office operations. Thank you for considering my application.

Frequently Asked Questions

What are the key components of an application letter.

An application letter should include the following key components:

• Contact information: Start by writing your name, address, phone number, and email address.
• Salutation: Address the recipient professionally, using their name when possible.
• Opening paragraph: Introduce yourself and state the position you’re applying for.
• Body paragraphs: Highlight your relevant skills, experience, and accomplishments.
• Closing paragraph: Reiterate your interest in the position, provide your contact information, and thank the reader for considering your application.
• Sign-off: Use a polite closing, such as “Sincerely” or “Best regards,” followed by your name.

Can you provide a step-by-step guide on writing a cover letter?

• Review the job posting and research the company to understand their needs and values.
• Write your contact information at the top of the letter.
• Use a professional salutation and address the recipient by name, if possible.
• Craft an engaging opening paragraph that states the position you’re applying for and how you learned about it.
• Write body paragraphs that showcase your relevant skills, experience, and accomplishments, drawing connections to the requirements mentioned in the job posting.
• In the closing paragraph, restate your interest in the position and thank the reader for their time.
• Sign off with a polite closing and your name, followed by your phone number and email address.

What are some tips for writing an effective application letter?

To write an effective application letter:

• Tailor the content: Focus on the skills and experiences that are most relevant to the specific job posting.
• Use strong action words: Highlight your achievements using action verbs, such as “managed,” “achieved,” or “developed.”
• Proofread for errors: Thoroughly check your letter for spelling and grammatical errors before sending.
• Maintain a professional tone: Write your letter with a confident and respectful tone, avoiding slang or overly casual language.

How do you customize your cover letter for different job positions?

Make sure to modify your application letter to suit the specific job and company you’re applying to. Analyze the job posting to understand the key requirements and skills the employer is looking for. Emphasize how your experiences and abilities address these needs. Research the company to understand their values and culture, and incorporate that knowledge into your letter to show you would be a good fit for their organization.

What are some common cover letter mistakes to avoid?

Some common mistakes to avoid in cover letters include:

• Not customizing your letter for each job or company
• Focusing too much on yourself and not on the needs of the employer
• Including too much information or making the letter too long
• Repeating your resume verbatim without providing more context
• Failing to proofread for spelling and grammatical errors

How can I make my application letter stand out from the competition?

To make your application letter stand out:

• Use a compelling opening to grab the reader’s attention.
• Show enthusiasm for the position and the company.
• Make sure your letter is well-organized and visually appealing, with a professional font and layout.
• Tailor your letter to the specific job and company, focusing on the most relevant skills and experiences.
• Offer examples of your achievements to demonstrate your ability to succeed in the role.
• Proofread your letter to ensure it is error-free and polished.
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The Best Professional Cover Letter Samples

What the Best Cover Letters Do Well

How to use cover letter samples, review cover letter examples, cover letter template, cover letters listed by occupation, cover letters listed by type of letter.

• More Cover Letter Samples and Tips

How to Personalize Your Cover Letter

When applying for a job, it's always a good idea to  include a cover letter , unless the employer specifies that they only want an application or a resume. Even if a job listing does not specifically request a cover letter, including one can be a terrific way to summarize your skills and experiences and explain (in more detail than in a resume) why you are an ideal candidate for the job.

What's most important is writing a cover letter that shows the hiring manager what makes you one of the best candidates for the position.

Think of your cover letter as your introductory “sales pitch,” your golden opportunity to make a positive first impression on a company. 

Reviewing cover letter samples is a great place to start before writing your own letter. You can then download a template to get started creating your own letter.

Your cover letter should be well-written and provide some  sense of your personality  and professionalism. It should also be  targeted to the position  for which you are applying. Don't send a generic letter when you apply for jobs. Most employers get many applications for every open job, and your cover letter and resume need to show that you've taken the time to write compelling application material that shows your interest in working for the company in this role.

Make clear and persuasive connections between your experiences and the skills required to excel in the job, using the skills listed in the job announcement’s “Preferred Qualifications” section as your guide. Taking the time to  match your qualifications to the company's job requirements  will show the employer you're a strong match for the job.

Your cover letter is one of the first things the hiring manager will see (along with your  resume ), so make sure that it grabs the reader’s attention and entices them to give your resume a serious review.

These professionally written samples will help you write and  format your cover letter  as either a Word document or a text version that you can send as an email message.

Reviewing examples also gives you ideas for the language you might want to use, the information you should include, and how to format the letter so all the required information is included and there is plenty of white space on the page. Then, spend some time customizing your letter:

• Take the details from your resume and use them to personalize the sample that you download.
• Be sure to replace the text in the example with your own experience and qualifications for the job.
• Don't forget to double-check that all your personal information (address, phone, email, etc.) is accurate before you click send or upload the letter.

Be sure to customize your letter to fit your own skills and experience and to target the specific job for which you are applying. 

Use these cover letter samples to get ideas for your own cover letters so you can show prospective employers why you should be selected for an interview.

Download the cover letter template  (compatible with Google Docs and Word Online) to get started, or see below for many more examples listed by type of job, candidate, and letter format.

Cover Letter Example (Text Version)

Victoria Hernandez 12 Maple Street Citytown, IL 60416 555-555-5555 victoria.hernandez@email.com

July 20, 2020

James Smith Hiring Manager Citytown Therapy 35 Oak Avenue Citytown, IL 60416

Dear Mr. Smith,

I was thrilled to see your ad for an occupational therapist at Citytown Therapy. I’m a licensed occupational therapist with five years of experience providing excellent care to patients ranging from toddlers to mature adults. I’d love to put my skills to work for your clinic.

In reference to your requirements in the job description, I have:

• Experience assessing patients’ fine motor and sensory skills
• Practical knowledge of creating and implementing care plans
• Effective communication skills, both oral and written
• Excellent organization and multitasking skills
• A proven track record of compassionate, effective care
• CPR certification

I’d appreciate the opportunity to discuss the position and your needs for the role. Please contact me at your convenience and let me know how I can help you.

Victoria Hernandez (signature hard copy letter)

Victoria Hernandez

List of Cover Letter Samples

Have a look at this alphabetical list of great cover letter examples listed by occupation. Use these examples to get ideas for your own cover letters.

• Academic Advisor
• Academic Cover Letter
• Administration/Business
• Administrative Coordinator
• Admissions Counselor
• Athletic Director
• Biomedical Engineer
• Business/Technical
• Camp Counselor
• College Graduate
• College Student
• Communications
• Communications Director 
• Construction Management
• Customer Service
• Database Administrator
• Development/Museum Position
• Director of Operations
• Editorial Assistant
• Education/Alternative Education
• Entry Level (analyst)
• Entry Level (finance)
• Entry Level (marketing)
• Event Planner
• Faculty Position
• Finance Internship
• Flight Attendant
• Front End Web Developer
• Hair Stylist
• Higher Education Communications
• Information Security Analyst
• Informational Meeting Request Letter
• Letter of Intent
• Letter of Interest
• Market Research Analyst
• Marketing Assistant 
• Media Relations
• Occupational Therapist
• Office Assistant
• Part-Time Job
• Photographer
• Physical Therapist
• Programmer Analyst
• Receptionist
• Recruiting Manager
• Research Technician
• Retail Management
• Sales Associate 
• Sales, Marketing and PR
• Scientific Research
• Scrum Master
• Social Media
• Social Worker
• Software Developer
• Software Engineer
• Special Education
• Speech Pathologist
• Store Manager
• Summer Cashier
• Summer Hotel Front Desk/Bellhop
• Teaching Assistant/Tutor
• Technical Support/Help Desk
• Transportation Planning
• Web Content Manager
• Web Content Specialist
• Web Design Specialist
• Writer/Freelance

These different types of cover letters fit a variety of special circumstances, and letter format options.

• Applying for More Than One Job (multiple jobs at the same company)
• Block and Modified Block Format Cover Letters (types of cover letter formats)
• Career Change (when the job is a career shift)
• Career Office Referral (referral from a college career office)
• Cold Contact Cover Letter (applying for jobs that aren't advertised)
• Email Cover Letters (cover letters included in an email message)
• Employee Referral (referral from a company employee)
• Job Promotion Cover Letters (applying for a promotion)
• Job Transfer Request Letter (transferring jobs)
• Job Transfer Request Letter Example (relocation) (requesting a relocation)
• Prospecting Letter (outreach to prospective employers)
• Referral (letter with a referral)
• Referred by a Contact (referral from a mutual contact)
• Request a Meeting (requesting an informational meeting)
• Salary History (includes salary history)
• Salary Range (includes a salary range)
• Salary Requirements (includes salary requirements)
• Targeted Cover Letters (targeted to a specific job)
• Temp to Perm Cover Letter Example (request a permanent position)
• Transferable Skills (includes transferable skills)
• Unadvertised Openings (apply for unadvertised jobs)
• Value Proposition Letter Sample (show how you will add value)

More Cover Letter Samples and Writing Tips

Need more inspiration? Here are  more cover letter examples , including templates you can customize to create your own cover letters. You should also explore these top 10 cover letter writing tips , and these  5 steps to cover letter success .

If you are having trouble with a particular section of your cover letter, check out these articles on  cover letter salutations ,  cover letter closings , and  parts of a cover letter .

It's acceptable to alter the  standard format of a cover letter  example:

• For instance, if the example has three paragraphs, and you only want to include two paragraphs, you can do so.
• If you want to include bullet lists instead of paragraphs, it's fine to reformat your letter. This is your opportunity to sell your qualifications to the company, so take the time to  make your letter stand out from the crowd of applicants .
• You shouldn't include everything that's on your resume in the letter. Highlight the most relevant accomplishments as they relate to the job for which you're applying. The more focused and personalized your letter is, the better your chances of getting the interview.

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Sat / act prep online guides and tips, my successful harvard application (complete common app + supplement).

Other High School , College Admissions , Letters of Recommendation , Extracurriculars , College Essays

In 2005, I applied to college and got into every school I applied to, including Harvard, Princeton, Stanford, and MIT. I decided to attend Harvard.

In this guide, I'll show you the entire college application that got me into Harvard—page by page, word for word .

In my complete analysis, I'll take you through my Common Application, Harvard supplemental application, personal statements and essays, extracurricular activities, teachers' letters of recommendation, counselor recommendation, complete high school transcript, and more. I'll also give you in-depth commentary on every part of my application.

To my knowledge, a college application analysis like this has never been done before . This is the application guide I wished I had when I was in high school.

If you're applying to top schools like the Ivy Leagues, you'll see firsthand what a successful application to Harvard and Princeton looks like. You'll learn the strategies I used to build a compelling application. You'll see what items were critical in getting me admitted, and what didn't end up helping much at all.

Reading this guide from beginning to end will be well worth your time—you might completely change your college application strategy as a result.

First Things First

Here's the letter offering me admission into Harvard College under Early Action.

I was so thrilled when I got this letter. It validated many years of hard work, and I was excited to take my next step into college (...and work even harder).

I received similar successful letters from every college I applied to: Princeton, Stanford, and MIT. (After getting into Harvard early, I decided not to apply to Yale, Columbia, UChicago, UPenn, and other Ivy League-level schools, since I already knew I would rather go to Harvard.)

The application that got me admitted everywhere is the subject of this guide. You're going to see everything that the admissions officers saw.

If you're hoping to see an acceptance letter like this in your academic future, I highly recommend you read this entire article. I'll start first with an introduction to this guide and important disclaimers. Then I'll share the #1 question you need to be thinking about as you construct your application. Finally, we'll spend a lot of time going through every page of my college application, both the Common App and the Harvard Supplemental App.

Important Note: the foundational principles of my application are explored in detail in my How to Get Into Harvard guide . In this popular guide, I explain:

• what top schools like the Ivy League are looking for
• how to be truly distinctive among thousands of applicants
• why being well-rounded is the kiss of death

If you have the time and are committed to maximizing your college application success, I recommend you read through my Harvard guide first, then come back to this one.

You might also be interested in my other two major guides:

• How to Get a Perfect SAT Score / Perfect ACT Score
• How to Get a 4.0 GPA

What's in This Harvard Application Guide?

From my student records, I was able to retrieve the COMPLETE original application I submitted to Harvard. Page by page, word for word, you'll see everything exactly as I presented it : extracurricular activities, awards and honors, personal statements and essays, and more.

In addition to all this detail, there are two special parts of this college application breakdown that I haven't seen anywhere else :

• You'll see my FULL recommendation letters and evaluation forms. This includes recommendations from two teachers, one principal, and supplementary writers. Normally you don't get to see these letters because you waive access to them when applying. You'll see how effective strong teacher advocates will be to your college application, and why it's so important to build strong relationships with your letter writers .
• You'll see the exact pen marks made by my Harvard admissions reader on my application . Members of admissions committees consider thousands of applications every year, which means they highlight the pieces of each application they find noteworthy. You'll see what the admissions officer considered important—and what she didn't.

For every piece of my application, I'll provide commentary on what made it so effective and my strategies behind creating it. You'll learn what it takes to build a compelling overall application.

Importantly, even though my application was strong, it wasn't perfect. I'll point out mistakes I made that I could have corrected to build an even stronger application.

Here's a complete table of contents for what we'll be covering. Each link goes directly to that section, although I'd recommend you read this from beginning to end on your first go.

Common Application

Personal Data

Educational data, test information.

• Activities: Extracurricular, Personal, Volunteer
• Short Answer
• Additional Information

Academic Honors

Personal statement, teacher and counselor recommendations.

• Teacher Letter #1: AP Chemistry
• Teacher Letter #2: AP English Lang

School Report

• Principal Recommendation

Harvard Application Supplement

• Supplement Form
• Writing Supplement Essay

Supplementary Recommendation #1

Supplementary recommendation #2, supplemental application materials.

Final Advice for You

I mean it—you'll see literally everything in my application.

In revealing my teenage self, some parts of my application will be pretty embarrassing (you'll see why below). But my mission through my company PrepScholar is to give the world the most helpful resources possible, so I'm publishing it.

One last thing before we dive in—I'm going to anticipate some common concerns beforehand and talk through important disclaimers so that you'll get the most out of this guide.

Important Disclaimers

My biggest caveat for you when reading this guide: thousands of students get into Harvard and Ivy League schools every year. This guide tells a story about one person and presents one archetype of a strong applicant. As you'll see, I had a huge academic focus, especially in science ( this was my Spike ). I'm also irreverent and have a strong, direct personality.

What you see in this guide is NOT what YOU need to do to get into Harvard , especially if you don't match my interests and personality at all.

As I explain in my Harvard guide , I believe I fit into one archetype of a strong applicant—the "academic superstar" (humor me for a second, I know calling myself this sounds obnoxious). There are other distinct ways to impress, like:

• being world-class in a non-academic talent
• achieving something difficult and noteworthy—building a meaningful organization, writing a novel
• coming from tremendous adversity and performing remarkably well relative to expectations

Therefore, DON'T worry about copying my approach one-for-one . Don't worry if you're taking a different number of AP courses or have lower test scores or do different extracurriculars or write totally different personal statements. This is what schools like Stanford and Yale want to see—a diversity in the student population!

The point of this guide is to use my application as a vehicle to discuss what top colleges are looking for in strong applicants. Even though the specific details of what you'll do are different from what I did, the principles are the same. What makes a candidate truly stand out is the same, at a high level. What makes for a super strong recommendation letter is the same. The strategies on how to build a cohesive, compelling application are the same.

There's a final reason you shouldn't worry about replicating my work—the application game has probably changed quite a bit since 2005. Technology is much more pervasive, the social issues teens care about are different, the extracurricular activities that are truly noteworthy have probably gotten even more advanced. What I did might not be as impressive as it used to be. So focus on my general points, not the specifics, and think about how you can take what you learn here to achieve something even greater than I ever did.

With that major caveat aside, here are a string of smaller disclaimers.

I'm going to present my application factually and be 100% straightforward about what I achieved and what I believed was strong in my application. This is what I believe will be most helpful for you. I hope you don't misinterpret this as bragging about my accomplishments. I'm here to show you what it took for me to get into Harvard and other Ivy League schools, not to ask for your admiration. So if you read this guide and are tempted to dismiss my advice because you think I'm boasting, take a step back and focus on the big picture—how you'll improve yourself.

This guide is geared toward admissions into the top colleges in the country , often with admissions rates below 10%. A sample list of schools that fit into this: Harvard, Princeton, Yale, Stanford, Columbia, MIT, UChicago, Duke, UPenn, CalTech, Johns Hopkins, Dartmouth, Northwestern, Brown. The top 3-5 in that list are especially looking for the absolute best students in the country , since they have the pick of the litter.

Admissions for these selective schools works differently from schools with >20% rates. For less selective schools, having an overall strong, well-rounded application is sufficient for getting in. In particular, having an above average GPA and test scores goes the majority of the way toward getting you admission to those schools. The higher the admission rate, the more emphasis will be placed on your scores. The other pieces I'll present below—personal statements, extracurriculars, recommendations—will matter less.

Still, it doesn't hurt to aim for a stronger application. To state the obvious, an application strong enough to get you Columbia will get you into UCLA handily.

In my application, I've redacted pieces of my application for privacy reasons, and one supplementary recommendation letter at the request of the letter writer. Everything else is unaltered.

Throughout my application, we can see marks made by the admissions officer highlighting and circling things of note (you'll see the first example on the very first page). I don't have any other applications to compare these to, so I'm going to interpret these marks as best I can. For the most part, I assume that whatever he underlines or circles is especially important and noteworthy —points that he'll bring up later in committee discussions. It could also be that the reader got bored and just started highlighting things, but I doubt this.

Finally, I co-founded and run a company called PrepScholar . We create online SAT/ACT prep programs that adapt to you and your strengths and weaknesses . I believe we've created the best prep program available, and if you feel you need to raise your SAT/ACT score, then I encourage you to check us out . I want to emphasize that you do NOT need to buy a prep program to get a great score , and the advice in this guide has little to do with my company. But if you're aren't sure how to improve your score and agree with our unique approach to SAT/ACT prep, our program may be perfect for you.

With all this past us, let's get started.

The #1 Most Important College Application Question: What Is Your PERSONAL NARRATIVE?

If you stepped into an elevator with Yale's Dean of Admissions and you had ten seconds to describe yourself and why you're interesting, what would you say?

This is what I call your PERSONAL NARRATIVE. These are the three main points that represent who you are and what you're about . This is the story that you tell through your application, over and over again. This is how an admissions officer should understand you after just glancing through your application. This is how your admissions officer will present you to the admissions committee to advocate for why they should accept you.

The more unique and noteworthy your Personal Narrative is, the better. This is how you'll stand apart from the tens of thousands of other applicants to your top choice school. This is why I recommend so strongly that you develop a Spike to show deep interest and achievement. A compelling Spike is the core of your Personal Narrative.

Well-rounded applications do NOT form compelling Personal Narratives, because "I'm a well-rounded person who's decent at everything" is the exact same thing every other well-rounded person tries to say.

Everything in your application should support your Personal Narrative , from your course selection and extracurricular activities to your personal statements and recommendation letters. You are a movie director, and your application is your way to tell a compelling, cohesive story through supporting evidence.

Yes, this is overly simplistic and reductionist. It does not represent all your complexities and your 17 years of existence. But admissions offices don't have the time to understand this for all their applicants. Your PERSONAL NARRATIVE is what they will latch onto.

Here's what I would consider my Personal Narrative (humor me since I'm peacocking here):

1) A science obsessive with years of serious research work and ranked 6 th in a national science competition, with future goals of being a neuroscientist or physician

2) Balanced by strong academic performance in all subjects (4.0 GPA and perfect test scores, in both humanities and science) and proficiency in violin

3) An irreverent personality who doesn't take life too seriously, embraces controversy, and says what's on his mind

These three elements were the core to my application. Together they tell a relatively unique Personal Narrative that distinguishes me from many other strong applicants. You get a surprisingly clear picture of what I'm about. There's no question that my work in science was my "Spike" and was the strongest piece of my application, but my Personal Narrative included other supporting elements, especially a description of my personality.

My College Application, at a High Level

Drilling down into more details, here's an overview of my application.

• This put me comfortably in the 99 th percentile in the country, but it was NOT sufficient to get me into Harvard by itself ! Because there are roughly 4 million high school students per year, the top 1 percentile still has 40,000 students. You need other ways to set yourself apart.
• Your Spike will most often come from your extracurriculars and academic honors, just because it's hard to really set yourself apart with your coursework and test scores.
• My letters of recommendation were very strong. Both my recommending teachers marked me as "one of the best they'd ever taught." Importantly, they corroborated my Personal Narrative, especially regarding my personality. You'll see how below.
• My personal statements were, in retrospect, just satisfactory. They represented my humorous and irreverent side well, but they come across as too self-satisfied. Because of my Spike, I don't think my essays were as important to my application.

Finally, let's get started by digging into the very first pages of my Common Application.

There are a few notable points about how simple questions can actually help build a first impression around what your Personal Narrative is.

First, notice the circle around my email address. This is the first of many marks the admissions officer made on my application. The reason I think he circled this was that the email address I used is a joke pun on my name . I knew it was risky to use this vs something like [email protected], but I thought it showed my personality better (remember point #3 about having an irreverent personality in my Personal Narrative).

Don't be afraid to show who you really are, rather than your perception of what they want. What you think UChicago or Stanford wants is probably VERY wrong, because of how little information you have, both as an 18-year-old and as someone who hasn't read thousands of applications.

(It's also entirely possible that it's a formality to circle email addresses, so I don't want to read too much into it, but I think I'm right.)

Second, I knew in high school that I wanted to go into the medical sciences, either as a physician or as a scientist. I was also really into studying the brain. So I listed both in my Common App to build onto my Personal Narrative.

In the long run, both predictions turned out to be wrong. After college, I did go to Harvard Medical School for the MD/PhD program for 4 years, but I left to pursue entrepreneurship and co-founded PrepScholar . Moreover, in the time I did actually do research, I switched interests from neuroscience to bioengineering/biotech.

Colleges don't expect you to stick to career goals you stated at the age of 18. Figuring out what you want to do is the point of college! But this doesn't give you an excuse to avoid showing a preference. This early question is still a chance to build that Personal Narrative.

Thus, I recommend AGAINST "Undecided" as an area of study —it suggests a lack of flavor and is hard to build a compelling story around. From your high school work thus far, you should at least be leaning to something, even if that's likely to change in the future.

Finally, in the demographic section there is a big red A, possibly for Asian American. I'm not going to read too much into this. If you're a notable minority, this is where you'd indicate it.

Now known as: Education

This section was straightforward for me. I didn't take college courses, and I took a summer chemistry class at a nearby high school because I didn't get into the lottery at my school that year (I refer to this briefly in my 4.0 GPA guide ).

The most notable point of this section: the admissions officer circled Principal here . This is notable because our school Principal only wrote letters for fewer than 10 students each year. Counselors wrote letters for the other hundreds of students in my class, which made my application stand out just a little.

I'll talk more about this below, when I share the Principal's recommendation.

(In the current Common Application, the Education section also includes Grades, Courses, and Honors. We'll be covering each of those below).

Now known as: Testing

Back then AP scores weren't part of this section, but I'll take them from another part of my application here.

However, their standards are still very high. You really do want to be in that top 1 percentile to pass the filter. A 1400 on the SAT IS going to put you at a disadvantage because there are so many students scoring higher than you. You'll really have to dig yourself out of the hole with an amazing application.

I talk about this a lot more in my Get into Harvard guide (sorry to keep linking this, but I really do think it's an important guide for you to read).

Let's end this section with some personal notes.

Even though math and science were easy for me, I had to put in serious effort to get an 800 on the Reading section of the SAT . As much as I wish I could say it was trivial for me, it wasn't. I learned a bunch of strategies and dissected the test to get to a point where I understood the test super well and reliably earned perfect scores.

I cover the most important points in my How to Get a Perfect SAT Score guide , as well as my 800 Guides for Reading , Writing , and Math .

Between the SAT and ACT, the SAT was my primary focus, but I decided to take the ACT for fun. The tests were so similar that I scored a 36 Composite without much studying. Having two test scores is completely unnecessary —you get pretty much zero additional credit. Again, with one test score, you have already passed their filter.

Finally, class finals or state-required exams are a breeze if you get a 5 on the corresponding AP tests .

Now known as: Family (still)

This section asks for your parent information and family situation. There's not much you can do here besides report the facts.

I'm redacting a lot of stuff again for privacy reasons.

The reader made a number of marks here for occupation and education. There's likely a standard code for different types of occupations and schools.

If I were to guess, I'd say that the numbers add to form some metric of "family prestige." My dad got a Master's at a middle-tier American school, but my mom didn't go to graduate school, and these sections were marked 2 and 3, respectively. So it seems higher numbers are given for less prestigious educations by your parents. I'd expect that if both my parents went to schools like Caltech and Dartmouth, there would be even lower numbers here.

This makes me think that the less prepared your family is, the more points you get, and this might give your application an extra boost. If you were the first one in your family to go to college, for example, you'd be excused for having lower test scores and fewer AP classes. Schools really do care about your background and how you performed relative to expectations.

In the end, schools like Harvard say pretty adamantly they don't use formulas to determine admissions decisions, so I wouldn't read too much into this. But this can be shorthand to help orient an applicant's family background.

Extracurricular, Personal, and Volunteer Activities

Now known as: Activities

For most applicants, your Extracurriculars and your Academic Honors will be where you develop your Spike and where your Personal Narrative shines through. This was how my application worked.

Just below I'll describe the activities in more detail, but first I want to reflect on this list.

As instructed, my extracurriculars were listed in the order of their interest to me. The current Common App doesn't seem to ask for this, but I would still recommend it to focus your reader's attention.

The most important point I have to make about my extracurriculars: as you go down the list, there is a HUGE drop in the importance of each additional activity to the overall application. If I were to guess, I assign the following weights to how much each activity contributed to the strength of my activities section:

In other words, participating in the Research Science Institute (RSI) was far more important than all of my other extracurriculars, combined. You can see that this was the only activity my admissions reader circled.

You can see how Spike-y this is. The RSI just completely dominates all my other activities.

The reason for this is the prestige of RSI. As I noted earlier, RSI was (and likely still is) the most prestigious research program for high school students in the country, with an admission rate of less than 5% . Because the program was so prestigious and selective, getting in served as a big confirmation signal of my academic quality.

In other words, the Harvard admissions reader would likely think, "OK, if this very selective program has already validated Allen as a top student, I'm inclined to believe that Allen is a top student and should pay special attention to him."

Now, it took a lot of prior work to even get into RSI because it's so selective. I had already ranked nationally in the Chemistry Olympiad (more below), and I had done a lot of prior research work in computer science (at Jisan Research Institute—more about this later). But getting into RSI really propelled my application to another level.

Because RSI was so important and was such a big Spike, all my other extracurriculars paled in importance. The admissions officer at Princeton or MIT probably didn't care at all that I volunteered at a hospital or founded a high school club .

This is a good sign of developing a strong Spike. You want to do something so important that everything else you do pales in comparison to it. A strong Spike becomes impossible to ignore.

In contrast, if you're well-rounded, all your activities hold equal weight—which likely means none of them are really that impressive (unless you're a combination of Olympic athlete, internationally-ranked science researcher, and New York Times bestselling author, but then I'd call you unicorn because you don't exist).

Apply this concept to your own interests—what can be so impressive and such a big Spike that it completely overshadows all your other achievements?

This might be worth spending a disproportionate amount of time on. As I recommend in my Harvard guide and 4.0 GPA guide , smartly allocating your time is critical to your high school strategy.

In retrospect, one "mistake" I made was spending a lot of time on the violin. Each week I spent eight hours on practice and a lesson and four hours of orchestra rehearsals. This amounted to over 1,500 hours from freshman to junior year.

The result? I was pretty good, but definitely nowhere near world-class. Remember, there are thousands of orchestras and bands in the country, each with their own concertmasters, drum majors, and section 1 st chairs.

If I were to optimize purely for college applications, I should have spent that time on pushing my spike even further —working on more Olympiad competitions, or doing even more hardcore research.

Looking back I don't mind this much because I generally enjoyed my musical training and had a mostly fun time in orchestra (and I had a strong Spike anyway). But this problem can be a lot worse for well-rounded students who are stretched too thin.

Aside from these considerations about a Spike, I have two major caveats.

First, developing a Spike requires continuous, increasingly ambitious foundational work. It's like climbing a staircase. From the beginning of high school, each step was more and more ambitious—my first academic team, my first research experience, leading up to state and national competitions and more serious research work.

So when I suggest devoting a lot of time to developing your Spike, it's not necessarily the Spike in itself—it's also spending time on foundational work leading up to what will be your major achievement. That's why I don't see my time with academic teams or volunteering as wasted, even though in the end they didn't contribute as much to my application.

Second, it is important to do things you enjoy. I still enjoyed playing the violin and being part of an orchestra, and I really enjoyed my school's academic teams, even though we never went beyond state level. Even if some activities don't contribute as much to your application, it's still fine to spend some time on them—just don't delude yourself into thinking they're stronger than they really are and overspend time on them.

Finally, note that most of my activities were pursued over multiple years. This is a good sign of commitment—rather than hopping from activity year to year, it's better to show sustained commitment, as this is a better signal of genuine passion.

In a future article, I'll break down these activities in more detail. But this guide is already super long, so I want to focus our attention on the main points.

Short Answer: Extracurricular Activities

In today's Common Application, you have 50 characters to describe "Position/Leadership description and organization name" and 150 characters for "Please describe this activity, including what you accomplished and any recognition you received, etc."

Back then, we didn't have as much space per activity, and instead had a short answer question.

The Short Answer prompt:

Please describe which of your activities (extracurricular and personal activities or work experience) has been most meaningful and why.

I chose RSI as my most significant activity for two reasons—one based on the meaning of the work, and another on the social aspect.

It's obvious that schools like Yale and UChicago want the best students in the world that they can get their hands on. Academic honors and awards are a great, quantifiable way to show that.

Here's the complete list of Academic Honors I submitted. The Common Application now limits you to five honors only (probably because they got tired of lists like these), but chances are you capture the top 98% of your honors with the top five.

Charlie wins a Golden Ticket to Harvard.

I know this is intimidating if you don't already have a prestigious honor. But remember there are thousands of nationally-ranked people in a multitude of honor types, from science competitions to essay contests to athletics to weird talents.

And I strongly believe the #1 differentiator of high school students who achieve things is work ethic, NOT intelligence or talent. Yes, you need a baseline level of competence to get places, but people far undervalue the progress they can make if they work hard and persevere. Far too many people give up too quickly or fatigue without putting in serious effort.

If you're stuck thinking, "well I'm just an average person, and there's no way I'm going to become world-class in anything," then you've already lost before you've begun. The truth is everyone who achieves something of note puts in an incredible amount of hard work. Because this is invisible to you, it looks like talent is what distinguishes the two of you, when really it's much more often diligence.

I talk a lot more about the Growth Mindset in my How To Get a 4.0 GPA guide .

So my Chemistry Olympiad honor formed 90% of the value of this page. Just like extracurriculars, there's a quick dropoff in value of each item after that.

My research work took up the next two honors, one a presentation at an academic conference, and the other (Siemens) a research competition for high school researchers.

The rest of my honors were pretty middling:

• National Merit Scholarship semifinalist pretty much equates to PSAT score, which is far less important than your SAT/ACT score. So I didn't really get any credit for this, and you won't either.
• In Science Olympiad (this is a team-based competition that's not as prestigious as the academic Olympiads I just talked about), I earned a number of 1 st place state and regional medals, but we never made it to nationals.
• I was mediocre at competition math because I didn't train for it, and I won some regional awards but nothing amazing. This is one place I would have spent more time, maybe in the time I'd save by not practicing violin as much. There are great resources for this type of training, like Art of Problem Solving , that I didn't know existed and could've helped me rank much higher.

At the risk of beating a dead horse, think about how many state medalists there are in the country, in the hundreds of competitions that exist . The number of state to national rankers is probably at least 20:1 (less than 50:1 because of variation in state size), so if there are 2,000 nationally ranked students, there are 40,000 state-ranked students in something !

So state honors really don't help you stand out on your Princeton application. There are just too many of them around.

On the other hand, if you can get to be nationally ranked in something, you will have an amazing Spike that distinguishes you.

Now known as: Personal Essay

Now, the dreaded personal statement. Boy, oh boy, did I fuss over this one.

"What is the perfect combination of personal, funny, heartrending, and inspirational?"

I know I was wondering this when I applied.

Having read books like 50 Successful Harvard Application Essays , I was frightened. I didn't grow up as a refugee, wrenched from my war-torn home! I didn't have a sibling with a debilitating illness! How could anything I write compare to these tales of personal strength?

The trite truth is that colleges want to know who you really are . Clearly they don't expect everyone to have had immense personal struggle. But they do want students who are:

• growth-oriented
• introspective
• kind and good-hearted

Whatever those words mean to you in the context of your life is what you should write about.

In retrospect, in the context of MY application, the personal statement really wasn't what got me into Harvard . I do think my Spike was nearly sufficient to get me admitted to every school in the country.

I say "nearly" because, even if you're world-class, schools do want to know you're not a jerk and that you're an interesting person (which is conveyed through your personal essay and letters of recommendation).

Back then, we had a set of different prompts :

What did you think?

I'm still cringing a bit. Parts of this are very smug (see /r/iamverysmart ), and if you want to punch the writer in the face, I don't blame you. I want to as well.

We'll get to areas of improvement later, but first, let's talk about what this personal essay did well.

As I said above, I saw the theme of the snooze button as a VEHICLE to showcase a few qualities I cared about :

1) I fancied myself a Renaissance man (obnoxious, I know) and wanted to become an inventor and creator . I showed this through mentioning different interests (Rubik's cube, chemistry, Nietzsche) and iterating through a few designs for an alarm clock (electric shocks, explosions, Shakespearean sonnet recitation).

2) My personality was whimsical and irreverent. I don't take life too seriously. The theme of the essay—battling an alarm clock—shows this well, in comparison to the gravitas of the typical student essay. I also found individual lines funny, like "All right, so I had violated the divine honor of the family and the tenets of Confucius." At once I acknowledge my Chinese heritage but also make light of the situation.

3) I was open to admitting weaknesses , which I think is refreshing among people taking college applications too seriously and trying too hard to impress. The frank admission of a realistic lazy habit—pushing the Snooze button—served as a nice foil to my academic honors and shows that I can be down-to-earth.

So you see how the snooze button acts as a vehicle to carry these major points and a lot of details, tied together to the same theme .

In the same way, The Walking Dead is NOT a zombie show—the zombie environment is a VEHICLE by which to show human drama and conflict. Packaging my points together under the snooze button theme makes it a lot more interesting than just outright saying "I'm such an interesting guy."

So overall, I believe the essay accomplishes my goals and the main points of what I wanted to convey about myself.

Note that this is just one of many ways to write an essay . It worked for me, but it may be totally inappropriate for you.

Now let's look at this essay's weaknesses.

Looking at it with a more seasoned perspective, some parts of it are WAY too try-hard. I try too hard to show off my breadth of knowledge in a way that seems artificial and embellishing.

The entire introduction with the Rubik's cube seems bolted on, just to describe my long-standing desire to be a Renaissance man. Only three paragraphs down do I get to the Snooze button, and I don't refer again to the introduction until the end. With just 650 words, I could have made the essay more cohesive by keeping the same theme from beginning to end.

Some phrases really make me roll my eyes. "Always hungry for more" and "ever the inventor" sound too forced and embellishing. A key principle of effective writing is to show, not say . You don't say "I'm passionate about X," you describe what extraordinary lengths you took to achieve X.

The mention of Nietzsche is over-the-top. I mean, come on. The reader probably thought, "OK, this kid just read it in English class and now he thinks he's a philosopher." The reader would be right.

The ending: "with the extra nine minutes, maybe I'll teach myself to cook fried rice" is silly. Where in the world did fried rice come from? I meant it as a nod to my Chinese heritage, but it's too sudden to work. I could have deleted the sentence and wrapped up the essay more cleanly.

So I have mixed feelings of my essay. I think it accomplished my major goals and showed the humorous, irreverent side of my personality well. However, it also gave the impression of a kid who thought he knew more than he did, a pseudo-sophisticate bordering on obnoxious. I still think it was a net positive.

At the end of the day, I believe the safest, surefire strategy is to develop a Spike so big that the importance of the Personal Essay pales in comparison to your achievements. You want your Personal Essay to be a supplement to your application, not the only reason you get in.

There are probably some cases where a well-rounded student writes an amazing Personal Essay and gets in through the strength of that. As a Hail Mary if you're a senior and can't improve your application further, this might work. But the results are very variable—some readers may love your essay, others may just think it's OK. Without a strong application to back it up, your mileage may vary.

This is a really fun section. Usually you don't get to read your letter of recommendation because you sign the FERPA waiver. I've also reached out to my letter writers to make sure they're ok with my showing this.

Teacher recommendations are incredibly important to your application. I would say that after your coursework/test scores and activities/honors, they're the 3 rd most important component of your application .

The average teacher sees thousands of students through a career, and so he or she is very well equipped to position you relative to all other students. Furthermore, your teachers are experienced adults—their impressions of you are much more reliable than your impressions of yourself (see my Personal Essay above). They can corroborate your entire Personal Narrative as an outside observer.

The most effective recommendation letters speak both to your academic strengths and to your personality. For the second factor, the teacher needs to have interacted with you meaningfully, ideally both in and out of class. Check out our guide on what makes for effective letters of recommendation .

Starting from sophomore year, I started thinking about whom I connected better with and chose to engage with those teachers more deeply . Because it's standard for colleges to require two teachers in different subjects, I made sure to engage with English and history teachers as well as math and science.

The minimum requirement for a good letter is someone who taught a class in which you did well. I got straight A's in my coursework, so this wasn't an issue.

Beyond this, I had to look for teachers who would be strong advocates for me on both an academic and personal level . These tended to be teachers I vibed more strongly with, and typically these were teachers who demonstrably cared about teaching. This was made clear by their enthusiasm, how they treated students, and how much they went above expectations to help.

I had a lot of teachers who really just phoned it in and treated their job perfunctorily—these people are likely to write pretty blasé letters.

A final note before reading my actual teacher evaluations— you should avoid getting in the mindset where you get to know teachers JUST because you want a good recommendation letter . Your teachers have seen hundreds, if not thousands, of students pass through, and it's much easier to detect insincerity than you think.

If you honestly like learning and are an enthusiastic, responsible, engaging student, a great recommendation letter will follow naturally. The horse should lead the cart.

Read my How to Get a 4.0 GPA for tips on how to interact with teachers in a genuine way that'll make them love you.

Teacher Letter #1: AP Chemistry Teacher

I took AP Chemistry in 10 th grade and had Miss Cherryl Vorak (now Mynster). She was young, having taught for fewer than 5 years when I had her. She was my favorite teacher throughout high school for these reasons:

• She was enthusiastic, very caring, and spent a lot of time helping struggling students. She exuded pride in her work and seemed to consider teaching her craft.
• She had a kind personality and was universally well liked by her students, even if they weren't doing so well. She was fair in her policies (it probably helped that science is more objective than English). She was also a younger teacher, and this helped her relate to kids more closely.
• She was my advocate for much of the US National Chemistry Olympiad stuff, and in this capacity I got to know her even better outside of class. She provided me a lot of training materials, helped me figure out college chemistry, and directed me to resources to learn more.

By the time of the letter writing, I had known her for two full years and engaged with her continuously, even when I wasn't taking a class with her in junior year. We'd build up a strong relationship over the course of many small interactions.

All of this flowed down to the recommendation you see here. Remember, the horse leads the cart.

First, we'll look at the teacher evaluation page. The Common Application now has 16 qualities to rate, rather than the 10 here. But they're largely the same.

You can see a very strong evaluation here, giving me the highest ratings possible for all qualities.

In today's Common Application, all of these Ratings are retained, aside from "Potential for Growth." Today's Common App also now includes Faculty Respect, Maturity, Leadership, Integrity, Reaction to Setbacks, Concern for Others, and TE Overall. You can tell that the updated Common App places a great emphasis on personality.

The most important point here: it is important to be ranked "One of the top few encountered in my career" for as many ratings as possible . If you're part of a big school, this is CRITICAL to distinguish yourself from other students. The more experienced and trustworthy the teacher, the more meaningful this is.

Again, it's a numbers game. Think about the 20,000+ high schools in the country housing 4 million+ high school students—how many people fit in the top 5% bucket?

Thus, being marked merely as Excellent (top 10%) is actually a negative rating , as far as admissions to top colleges is concerned. If you're in top 10%, and someone else with the SAME teacher recommender is being rated as "One of the top ever," it's really hard for the admissions officer to vouch for you over the other student.

You really want to make sure you're one of the best in your school class, if not one of the best the teacher has ever encountered. You'll see below how you can accomplish this.

Next, let's look at her letter.

As you read this, think— what are the interactions that would prompt the teacher to write a recommendation like this? This was a relationship built up in a period of over 2 years, with every small interaction adding to an overall larger impression.

You can see how seriously they take the letter because of all the underlining . This admissions reader underlined things that weren't even underlined in my application, like my US National Chemistry Olympiad awards. It's one thing for a student to claim things about himself—it's another to have a teacher put her reputation on the line to advocate for her student.

The letter here is very strong for a multitude of reasons. First, the length is notable —most letters are just a page long, but this is nearly two full pages , single spaced. This indicates not just her overall commitment to her students but also of her enthusiastic support for me as an applicant.

The structure is effective: first Miss Vorak talks about my academic accomplishments, then about my personal qualities and interactions, then a summary to the future. This is a perfect blend of what effective letters contain .

On the micro-level, her diction and phrasing are precise and effective . She makes my standing clear with specific statements : "youngest student…top excelling student among the two sections" and "one of twenty students in the nation." She's clear about describing why my achievements are notable and the effort I put in, like studying college-level chemistry and studying independently.

When describing my personality, she's exuberant and fleshes out a range of dimensions: "conscientious, motivated and responsible," "exhibits the qualities of a leader," "actively seeks new experiences," "charismatic," "balanced individual with a warm personality and sense of humor." You can see how she's really checking off all the qualities colleges care about.

Overall, Miss Vorak's letter perfectly supports my Personal Narrative —my love for science, my overall academic performance, and my personality. I'm flattered and grateful to have received this support. This letter was important to complement the overall academic performance and achievements shown on the rest of my application.

Teacher Letter #2: AP English Language Teacher

My second teacher Mrs. Swift was another favorite. A middle-aged, veteran English teacher, the best way I would describe her is "fiery." She was invigorating and passionate, always trying to get a rise out of students and push their thinking, especially in class discussions. Emotionally she was a reliable source of support for students.

First, the evaluation:

You can see right away that her remarks are terser. She didn't even fill out the section about "first words that come to mind to describe this student."

You might chalk this up to my not being as standout of a student in her mind, or her getting inundated with recommendation letter requests after over a decade of teaching.

In ratings, you can see that I only earned 3 of the "one of the top in my career." There are a few explanations for this. As a teacher's career lengthens, it gets increasingly hard to earn this mark. I probably also didn't stand out as much as I did to my Chemistry teacher—most of my achievement was in science (which she wasn't closely connected to), and I had talented classmates. Regardless, I did appreciate the 3 marks she gave me.

Now, the letter. Once again, as you read this letter, think: what are the hundreds of micro-interactions that would have made a teacher write a letter like this?

Overall, this letter is very strong. It's only one page long, but her points about my personality are the critical piece of this recommendation. She also writes with the flair of an English teacher:

"In other situations where students would never speak their minds, he showed no hesitation to voice questions, thoughts, and ideas."

"controversial positions often being the spark that set off the entire class"

"ability to take the quiet and shy student and actively engage"…"went out of my way to partner him with other students who needed"

"strength of conviction"…"raw, unbridled passion"…"He will argue on any topic that has touched a nerve."

These comments most support the personality aspect of my Personal Narrative—having an irreverent, bold personality and not being afraid of speaking my mind. She stops just short of making me sound obnoxious and argumentative. An experienced teacher vouching for this adds so much more weight than just my writing it about myself.

Teacher recommendations are some of the most important components of your application. Getting very strong letters take a lot of sustained, genuine interaction over time to build mutual trust and respect. If you want detailed advice on how to interact with teachers earnestly, check out my How to Get a 4.0 GPA and Better Grades guide .

Let's go to the final recommendation, from the school counselor.

Now known as: School Report

The first piece of this is reporting your academic status and how the school works overall. There's not much to say here, other than the fact that my Principal wrote my recommendation for me, which we'll get into next.

Counselor Recommendation

Now known as: Counselor Recommendation

Let's talk about my school principal writing my recommendation, rather than a school counselor.

This was definitely advantageous—remember how, way up top in Educational Data, the reader circled the "Principal." Our Principal only wrote a handful of these recommendations each year , often for people who worked closely with him, like student body presidents. So it was pretty distinctive that I got a letter from our Principal, compared to other leading applicants from my school.

This was also a blessing because our counseling department was terrible . Our school had nearly 1,000 students per grade, and only 1 counselor per grade. They were overworked and ornery, and because they were the gatekeepers of academic enrollment (like class selection and prerequisites), this led to constant frictions in getting the classes you wanted.

I can empathize with them, because having 500+ neurotic parents pushing for advantages for their own kids can get REALLY annoying really fast. But the counseling department was still the worst part of our high school administration, and I could have guessed that the letters they wrote were mediocre because they just had too many students.

So how did my Principal come to write my recommendation and not those for hundreds of other students?

I don't remember exactly how this came to be, to be honest. I didn't strategize to have him write a letter for me years in advance. I didn't even interact with him much at all until junior year, when I got on his radar because of my national rankings. Come senior year I might have talked to him about my difficulty in reaching counselors and asked that he write my recommendation. Since I was a top student he was probably happy to do this.

He was very supportive, but as you can tell from the letter to come, it was clear he didn't know me that well.

Interestingly, the prompt for the recommendation has changed. It used to start with: "Please write whatever you think is important about this student."

Now, it starts with: " Please provide comments that will help us differentiate this student from others ."

The purpose of the recommendation has shifted to the specific: colleges probably found that one counselor was serving hundreds of students, so the letters started getting mushy and indistinguishable from each other.

Here's the letter:

This letter is probably the weakest overall of all my letters. It reads more like a verbal resume than a personal account of how he understands me.

Unlike my two teacher recommendations, he doesn't comment on the nature of our interactions or about my personality (because he truly didn't understand them well). He also misreported by SAT score as 1530 instead of 1600 (I did score a 1530 in an early test, but my 1600 was ready by January 2004, so I don't know what source he was using).

Notably, the letter writer didn't underline anything.

I still appreciate that he wrote my letter, and it was probably more effective than a generic counselor letter. But this didn't add much to my application.

At this point, we've covered my entire Common Application. This is the same application I sent to every school I applied to, including Harvard, Princeton, and Stanford. Thanks for reading this far—I hope you've gotten a lot out of this already.

If you keep reading to the end, I'll have advice for both younger students and current applicants to build the strongest application possible.

Next, we'll go over the Harvard Supplemental Application, which of course is unique to Harvard.

For most top colleges like Princeton, Yale, Stanford, Columbia, and so on, you will need to complete a supplemental application to provide more info than what's listed on the Common Application.

Harvard was and is the same. The good news is that it's an extra chance for you to share more about yourself and keep pushing your Personal Narrative.

There are four major components here:

• The application form
• Writing supplement essay
• Supplementary recommendations
• Supplemental application materials

I'll take you through the application section by section.

Harvard Supplement Form

First, the straightforward info and questions.

This section is pretty straightforward and is similar to what you'd see on a Columbia application.

I planned to live in a Harvard residence, as most students do.

Just as in my Common App, I noted that I was most likely to study biological sciences, choose Medicine as my vocation, and participate in orchestra, writing, and research as my extracurriculars. Nothing surprising here—it's all part of my Personal Narrative.

Interestingly, at the time I was "absolutely certain" about my vocational goals, which clearly took a detour once I left medical school to pursue entrepreneurship to create PrepScholar...

I had the space to list some additional honors, where I listed some musical honors that didn't make the cut in my Common App.

Here are the next two pages of the Harvard supplemental form.

The most interesting note here is that the admissions officer wrote a question mark above "Music tape or CD." Clearly this was inconsistent with my Personal Narrative —if violin was such an important part of my story, why didn't I want to include it?

The reason was that I was actually pretty mediocre at violin and was nowhere near national-ranked. Again, remember how many concertmasters in the thousands of orchestras there are in the world—I wasn't good enough to even be in the top 3 chairs in my school orchestra (violin was very competitive).

I wanted to focus attention on my most important materials, which for my Personal Narrative meant my research work. You'll see these supplementary materials later.

Additional Essays

Now known as: Writing Supplement

For the most part, the Harvard supplemental essay prompt has stayed the same. You can write about a topic of your choice or about any of the suggestions. There are now two more prompts that weren't previously there: "What you would want your future college roommate to know about you" and "How you hope to use your college education."

Even though this is optional, I highly recommend you write something here. Again, you have so few chances in the overall application to convey your personal voice—an extra 500 words gives you a huge opportunity. I would guess that the majority of admitted Harvard students submit a Writing Supplement.

After a lot of brainstorming, I settled on the idea that I wanted to balance my application by writing about the major non-academic piece of my Personal Narrative—my music training . Also, I don't think I explicitly recognized this at the time, but I wanted to distance myself from the Asian-American stereotype—driven entirely by parent pressure, doing most things perfunctorily and without interest. I wanted to show I'd broken out of that mold.

Here's my essay:

Reading it now, I actually think this was a pretty bad essay, and I cringe to high heaven. But once again, let's focus on the positive first.

I used my violin teacher as a vehicle for talking about what the violin meant to me. (You can tell I love the concept of the vehicle in essays.) He represented passion for the violin—I represented my academic priorities. Our personal conflict was really the conflict between what we represented.

By the end of the essay, I'd articulated the value of musical training to me—it was cathartic and a way to balance my hard academic pursuits.

Halfway in the essay, I also explicitly acknowledged the Asian stereotype of parents who drove their kids, and said my parents were no different. The reader underlined this sentence. By pointing this out and showing how my interest took on a life of its own, I wanted to distance myself from that stereotype.

So overall I think my aims were accomplished.

Despite all that, this essay was WAY overdramatic and overwrought . Some especially terrible lines:

"I was playing for that cathartic moment when I could feel Tchaikovsky himself looking over my shoulder."

"I was wandering through the fog in search of a lighthouse, finally setting foot on a dock pervaded by white light."

OK, please. Who really honestly feels this way? This is clumsy, contrived writing. It signals insincerity, actually, which is bad.

To be fair, all of this is grounded in truth. I did have a strict violin teacher who did get pretty upset when I showed lack of improvement. I did appreciate music as a diversion to round out my academic focus. I did practice hard each day, and I did have a pretty gross callus on my pinky.

But I would have done far better by making it more sincere and less overworked.

As an applicant, you're tempted to try so hard to impress your reader. You want to show that you're Worthy of Consideration. But really the best approach is to be honest.

I think this essay was probably neutral to my application, not a strong net positive or net negative.

Supplementary Recommendations

Harvard lets you submit letters from up to two Other Recommenders. The Princeton application, Penn application, and others are usually the same.

Unlike the other optional components (the Additional Information in the Common App, and the Supplementary Essay), I would actually consider these letters optional. The reader gets most of the recommendation value from your teacher recommendations—these are really supplementary.

A worthwhile Other Recommender:

• has supervised an activity or honor that is noteworthy
• has interacted with you extensively and can speak to your personality
• is likely to support you as one of the best students they've interacted with

If your Other Recommenders don't fulfill one or more of these categories, do NOT ask for supplementary letters. They'll dilute your application without adding substantively to it.

To beat a dead horse, the primary component of my Personal Narrative was my science and research work. So naturally I chose supervisors for my two major research experiences to write supplemental letters.

First was the Director of Research Science Institute (the selective summer research program at MIT). The second was from the head of Jisan Research Institute, where I did Computer Science research.

This letter validates my participation in RSI and incorporates the feedback from my research mentor, David Simon. At the time, the RSI students were the most talented students I had met, so I'm also flattered by some of the things the letter writer said, like "Allen stood out early on as a strong performer in academic settings."

I didn't get to know the letter writer super well, so he commented mainly on my academic qualifications and comments from my mentor.

My mentor, who was at one of the major Harvard-affiliated hospitals, said some very nice things about my research ability, like:

"is performing in many ways at the level of a graduate student"

"impressed with Allen's ability to read even advanced scientific publications and synthesize his understanding"

Once again, it's much more convincing for a seasoned expert to vouch for your abilities than for you to claim your own abilities.

My first research experience was done at Jisan Research Institute, a small private computer science lab run by a Caltech PhD. The research staff were mainly high school students like me and a few grad students/postdocs.

My research supervisor, Sanza Kazadi, wrote the letter. He's requested that I not publish the letter, so I'll only speak about his main points.

In the letter, he focused on the quality of my work and leadership. He said that I had a strong focus in my work, and my research moved along more reliably than that of other students. I was independent in my work in swarm engineering, he says, putting together a simulation of the swarm and publishing a paper in conference proceedings. He talked about my work in leading a research group and placing a high degree of trust in me.

Overall, a strong recommendation, and you get the gist of his letter without reading it.

One notable point—both supplemental letters had no marks on them. I really think this means they place less emphasis on the supplementary recommendations, compared to the teacher recommendations.

Finally, finally, we get to the very last piece of my application.

Let me beat the dead horse even deader. Because research was such a core part of my Personal Narrative, I decided to include abstracts of both of my papers. The main point was to summarize the body of work I'd done and communicate the major results.

As Harvard says, "These materials are entirely optional; please only submit them if you have unusual talents."

This is why I chose not to submit a tape of my music: I don't think my musical skill was unusually good.

And frankly, I don't think my research work was that spectacular. Unlike some of my very accomplished classmates, I hadn't ranked nationally in prestigious competitions like ISEF and Siemens. I hadn't published my work in prominent journals.

Regardless, I thought these additions would be net positive, if only marginally so.

I made sure to note where the papers had been published or were entering competitions, just to ground the work in some achievement.

Recommendation Letters: Hopefully you should have developed strong, genuine relationships with teachers you care about. The letters should flow naturally from here, and you will only need to do gentle prodding to make sure they meet deadlines.

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SAT 800 Series: Reading | Math | Writing —Learn important strategies to excel in each section of the SAT.

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How to Get Into Harvard and the Ivy League —The foundational guide where I discuss the philosophy behind what colleges are looking for, how to develop a Spike, and why being well-rounded is the path to rejection.

How to Get a 4.0 GPA and Better Grades —Are you struggling with getting strong grades in challenging coursework? I step you through all the major concepts you need to excel in school, from high-level mindset to individual class strategies.

As co-founder and head of product design at PrepScholar, Allen has guided thousands of students to success in SAT/ACT prep and college admissions. He's committed to providing the highest quality resources to help you succeed. Allen graduated from Harvard University summa cum laude and earned two perfect scores on the SAT (1600 in 2004, and 2400 in 2014) and a perfect score on the ACT. You can also find Allen on his personal website, Shortform , or the Shortform blog .

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University Application Letter Example: Free & Effective

In this article, I’ll guide you through a comprehensive, step-by-step process to write an impactful university application letter, including customizable templates to get you started.

Key Takeaways Understand the University’s Requirements: Each university has unique criteria and values. Tailor your application to reflect these. Start with a Strong Opening: Your opening statement should be engaging and reflective of your personality. Highlight Your Academic Achievements: Showcase your academic strengths and relevant accomplishments. Include Extracurricular Activities: Universities look for well-rounded individuals. Highlight your extracurricular involvements. Showcase Your Goals and Aspirations: Clearly articulate your future goals and how the university can help you achieve them. Proofread and Edit: Ensure your application is free from errors and well-structured. Seek Feedback: Before submission, get feedback from mentors or peers. Use the Provided Template: Adapt the template provided at the end of this article to suit your needs.

Step-by-Step Guide

Step 1: research and understand the university’s criteria.

Before you start writing, research the university and the specific program you’re applying to. Understand what they value in their students—is it leadership, community involvement, or academic excellence? This will help you tailor your application to resonate with the admissions committee.

Real-Life Example: When I applied to the University of XYZ for their journalism program, I noticed their emphasis on real-world experience. So, I highlighted my internship at a local newspaper and my role as an editor for my school’s magazine.

Step 2: Crafting a Strong Opening

Your opening paragraph should grab the reader’s attention. Start with a personal anecdote, a unique insight, or a compelling fact about your field of interest. This sets the tone for the rest of your application and gives the admissions committee a glimpse of your personality.

Table: Example Openings for Different Fields

Step 3: Highlighting Academic Achievements and Skills

In this section, focus on your academic strengths. Mention awards, high grades, or any unique academic projects. Also, include skills relevant to your field of study.

List: Items to Include

• GPA (if it’s a strong point)
• Awards or honors
• Significant projects or research
• Relevant skills (e.g., coding, lab techniques)

Step 4: Extracurricular Involvements

Universities seek well-rounded individuals. Discuss your involvement in sports, clubs, volunteer work, or any other extracurricular activities. Explain how these experiences have shaped you.

Chart: Extracurricular Activity and Its Impact

Step 5: Articulating Your Goals and Aspirations

Explain why you’re applying to this program and how it aligns with your career goals. Be specific about how this university, in particular, can help you achieve these goals.

Step 6: Proofreading and Editing

A well-written application is free from grammatical errors and is well-structured. Take time to proofread your application or use tools like Grammarly. Also, getting a second opinion can be invaluable.

Step 7: Seeking Feedback

Before finalizing your application, get feedback from a teacher, mentor, or someone who has been through the process. They can provide insights and suggestions for improvement.

University Application Letter Example Template

[Your Name] [Your Address] [City, State, Zip] [Email Address] [Phone Number] [Date]

[Admissions Office] [University Name] [University Address] [City, State, Zip]

Dear Admissions Committee,

Introduction: Your Passion and Purpose I am writing to express my enthusiastic application for the [Program Name] at [University Name].

My interest in [Subject or Field of Study] was sparked by [brief personal anecdote or experience that ignited your passion in the field].

This program, renowned for its [mention specific attributes of the program or faculty], resonates deeply with my academic interests and career aspirations.

Academic Background: Showcasing Your Achievements My academic journey thus far has been a blend of diligence and curiosity. At [Your Current or Previous School], I achieved [mention any notable academic achievements, honors, or GPA if relevant].

Particularly, I found my experience in [mention any significant project or research experience], which further solidified my desire to pursue [mention the field of study or research interests]. This experience has equipped me with [mention relevant skills or knowledge gained].

Extracurricular Involvements: Demonstrating a Well-Rounded Profile Beyond academics, I have engaged in [mention significant extracurricular activities], where I developed [mention skills or experiences gained].

For instance, my involvement in [mention a specific activity] helped me hone my skills in [mention relevant skills like leadership, teamwork, etc.].

These experiences have not only enriched my understanding of [mention how these activities tie into your chosen field or personal growth] but also prepared me for the collaborative and diverse environment at [University Name].

Career Aspirations: Connecting Your Goals with the University My goal is to [mention your career or research goals]. I am particularly drawn to [University Name] because of [mention specific courses, faculty members, research opportunities, or campus resources that align with your goals].

I am eager to contribute to [mention any specific university clubs, groups, or activities you plan to engage in] and immerse myself in the vibrant community at [University Name].

Conclusion: Reinforcing Your Commitment and Fit I am excited about the prospect of joining [University Name] and am confident that my background and aspirations align well with the ethos of your institution.

I am eager to bring my passion for [Subject or Field of Study] to your esteemed program and look forward to the opportunity to contribute to and learn from the diverse and talented community at [University Name].

Thank you for considering my application. I am looking forward to the possibility of contributing to and growing within the [University Name] community.

[Your Name]

NOTE: This template is a starting point. Adapt it to suit your style and the specific requirements of the university and program you are applying to.

Writing a university application can be a transformative journey of self-discovery and reflection. By following these steps and using the provided template, you’re well on your way to creating an application that not only stands out but also truly represents who you are.

Your Feedback Matters!

Did you find this guide helpful? Do you have any specific strategies that worked for you in your university applications?

Share your experiences and suggestions in the comments below – your insights could be invaluable to others embarking on their application journey!

Related Posts

• 3 Proven University Application Letter Templates
• Sample Letter Of Interest For University Admission: Free & Effective
• Email To University Asking For Admission Status: The Easy Way!

Frequently Asked Questions (FAQ's)

Q: what should i include in my university application letter to stand out.

Answer : In my experience, including a personal anecdote that highlights your unique qualities and aligns with the university’s values can really make your application letter stand out. It’s not just about listing achievements; it’s about telling your story in a way that resonates with the admissions committee.

Q: How can I make my university application letter more personal?

Answer : I’ve found that researching the specific program and faculty at the university and mentioning how they align with my academic interests and career goals adds a personal touch to the application letter. It shows the admissions committee that you’re genuinely interested in what they offer and not just sending a generic letter.

Q: Is it necessary to mention my academic achievements in my university application letter?

Answer : Absolutely, mentioning your academic achievements is crucial, but it’s equally important to contextualize them. In my letters, I always connect my achievements to broader personal goals or experiences, giving the admissions committee a sense of who I am beyond the numbers.

Q: How long should my university application letter be?

Answer : From my experience, keeping the application letter to about one page is ideal. It’s long enough to cover essential aspects of your profile and motivation, yet concise enough to maintain the reader’s interest and respect their time.

Q: Can I use the same application letter for multiple universities?

Answer : While it’s tempting to use the same letter for efficiency, I always tailor my letters to each university. Personalizing the letter to reflect how I resonate with each specific institution’s ethos and offerings significantly increases the impact of my application.

Q: How do I address a gap in my academic or professional journey in my application letter?

Answer : I’ve addressed gaps in my journey by framing them as periods of learning and growth, highlighting how the experiences gained during the gap contribute to my academic and professional aspirations. This shows resilience and a proactive attitude to the admissions committee.

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ENGL 390 A: Careers in Technical and Professional Communication

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