- ABAP Snippets
- Top SAP Courses
- Top SAP Books
SAP and ABAP Free Tutorials
Account assignment in SAP Purchasing (MM) – FAQ
This note provides answers to frequently asked questions regarding account assignment in purchasing documents. This post is based on Snote 496082.
Table of Contents
FAQ: Account Assignement in SAP Purchasing
Account assignement : g/l account for a sales order.
Question: Why is the G/L account for a sales order with nonvaluated individual sales order stock different from the account with valuated indivi dual sales order stock?
Answer: See Note 458270.
Multiple Account Assignment in Purchasing
Question: Can you create several assets at the same time in the new purchasing transactions?
Answer: You can create several assets at the same time. However, you must first ensure that at least as many account assignment lines have bee n created as the number of assets that you want to create. You can do this very easily using the copy function.
G/L Account is not saved if switch to a material group
Question: You create a purchase order with account assignment using transaction ME22. You enter a material group, from which a G/L account is de termined using the valuation class. If you then switch to a material group that does not determine a G/L account via the valuation class, the system deletes the previous G/L account and prompts you to enter a G/L account. If you cancel the account assignment screen and change the material group back on the item detail screen, the previously determined G/L account is not determined again. Why is this ?
Answer: Unfortunately, this system behavior cannot be changed. First, enter any G/L account, so that the item is valid. If you then switch to the old material group again, the system also determines the correct G/L account again.
Entering the same account assignments for different items
Question: Is there an easy way of entering the same account assignments for different items in the new EnjoySAP transactions?
Answer: Ensure that Note 315676 has been implemented in your system and follow the procedure described there
Repeat account assignment function not work in the new EnjoySAP
Question: Why does the repeat acc. assignment function not work in the new EnjoySAP transactions when you create new account assignments in multiple acc. assign. ?
Solution: Use the copy function in multiple acc. assignment to create identical account assignment lines. You can use the repeat account assi gnment function to create similar account assignments for different items with the same account assignment category. To do this, proce ed as described in the answer to question 4.
Issue message KI 161 “Cost center &/& does n ot exist on &
Question: When you change the account assignment of an existing purchase order, why does the system issue message KI 161 “Cost center &/& does n ot exist on &” ? The same phenomenon occurs for other account assignment objects (for example, profit center).
Solution: Refer to Note 193371.
Can you create assets from the single account assignment screen?
Solution: Assets can only be created from the multiple account assignment screen (“Account assignment” tab). You can switch between single account assignment and multiple account assignment on the “Account assignment” tab page by clicking the icon above on the left.
Why does the system not display an account assignment tab page even though you have entered an account assignment category?
Solution: After you have implemented Note 520149, the account assignment tab is not displayed until all the required information is available, for example, the company code.
Why are account assignment objects derived in some situations, even though the relevant field on the account assignment tab page is hidden?
Solution: Refer to Note 619203.
ME 453 “Changing consump. or spec. stock indicator not allowed
You create a purchase order with reference to a subcontracting purchase requisition. This purchase requisition was created with an unknown account assignment, that is, account assignment category “U”. When you change the account assignment category in the purchase order, the system issues error message ME 453 “Changing consump. or spec. stock indicator not allowed (subcontracting)”.
Solution: See Note 205597
Select a valuated goods receipt together with multiple account assignment
Why can you not select a valuated goods receipt together with multiple account assignment in a purchase order or purchase requisition?
Solution: See Note 204252.
EBAN-FISTL, -GEBER, -KBLNR, -GRANT and -FKBER (as in table EKPO) empty
Funds Management is active. Why are the fields EBAN-FISTL, -GEBER, -KBLNR, -GRANT and -FKBER (as in table EKPO) empty? Solution: These fields are only filled if the account assignment category is set to “blank”. If you maintain an account assignment category in t he purchasing document, the system adds the information from these fields to the EBKN table (as in EKKN).
AA 334 “You cannot post to this asset (Asset & & blocked for acquisitions)
You try to change a purchase order item with acc. assignment category “A”, which contains a locked asset. The system issues error message AA 334 “You cannot post to this asset (Asset & & blocked for acquisitions)”. Solution: This is the standard system design. To make changes to this purchase order item, you have the following two options:
a) If you no longer require the purchase order item with the blocked asset, delete the purchase order item. b) Otherwise, you must activate the asset, make the required changes to the purchase order item, and then block the asset again.
The indicator for the account assignment screen
Question: What is the meaning of the indicator for the account assign. screen that you can set in Customizing for single account assignment/m ultiple account assignment? Solution: The indicator determines which account assignment screen is used by default for maintaining the account assign. for a purchase orde r item. For the EnjoySAP transactions, this value is simply a proposal that you can change in the purchasing document. For the old transactions, this value is the only one that you can use.
Question: Is there an unknown account assign. for standard purchase orders?
Solution: This is generally not allowed, and the system issues message ME 069 “Unknown account assignment not defined for use here”. There is an exception in the case of service items that are created with item category D (service) or B (limit).
Acc. Assignment check is not performed when Purchase Order is updated
Question: You change data in a purchase order item (for example, purchase order value, delivery date, and so on). Why does the system not perform another acc. assignment check?
Solution: This is the standard system design. When you created the purchase order item, if the system already checked the acc. assignment and there were no errors, another acc.?assignment check only takes place if you change a field that is relevant to account assign.?(for example, quantity, material number, and so on). If this system response does not meet your requirements, implement the account assignment check in the BAdI ME_PROCESS_PO_CUST. The BA dI is called each time the purchase order is changed.
“In case of account assignment, please enter acc. assignment data for item”
Question: If you delete all the account assign?lines that were entered in the account assignment screen, the system exits the account assign. tab page and goes to the material data. In addition, the system issues the error message “In case of account assignment, please enter acc. assignment data for item”.
Answer: In the current system design, if you delete all the account assignment lines, the system assumes that you do not want to maintain any account assignment data. This conflicts with the account assignment category and the system issues error message 06 436. You can then remove the account assignment indicator. Procedure: If you want to delete all the account assignment data that was entered, see the answer to question 24.
Third-party order processing (CS) and individual purchase order processing (CB)
Question: Which account assignment categories should you enter in schedule line categories for third-party order processing (CS) and individual purchase order processing (CB)? Solution: See Note 210997.
G/L Account is not transfered from Valuation class
Question: In a blanket purchase order or blanket purchase requisition with account assignment, you subsequently change the material group. Even though the new material group is assigned to another G/L account via the valuation class, the system does not redetermine the account assignment for the relevant item. The old G/L account remains.
Solution: See Note 449216.
Customizing Account assignment fields as required entry, optional entry, or display fields
Question: In Customizing, you can set the, or as completely hidden fields, depending on the account assignment category. These settings also determine whether the system deletes or retains the values for the account assignment fields when you change the account assignment category in a purchase order item.
Answer: In Customizing for materials management (MM), when you maintain account assignment categories (IMG: Materials Management-> Purchasing -> Account Assignment-> Maintain Account Assignment Categories), you can control the different account assignment fields as follows: Required entry: You must make an entry in the field, otherwise the system issues error message ME 083.
- Optional entry: Entry in this field is optional.
- Display: The field is displayed, but it is not ready for input.
- Hidden: The field is hidden. Example:
The acc. assignment category is K, the cost center is an optional entry field and it is filled with the value 1000. You change the acc. assignment category to P. Subject to the field settings for the cost center for the acc. assignment category P, the system response is as follows: The cost center is a required entry or an optional entry field: The system transfers the value 1000 for the cos t center.The cost center is a display field: First, the value 1000 for the cost center is deleted. If the system can determine a value again after you enter the changed acc. assignment category, this value is transferred. The cost center is a hidden field: The system deletes the value 1000 for the cost center.
System ignores the acc. assignment data of the purchase requisition for the second schedule line.
Question: You create a purchase order item assigned to an account with reference to a purchase requisition. For this purchase order item, you create a second schedule line with reference to another purchase requisition. The system ignores the acc. assignment data of the purchase requisition for the second schedule line. Solution: This is the standard system design. The system does not generate multiple acc. assignment in the purchase order item, even if the t wo referenced purchase requisitions are assigned to different CO objects. Refer to Note 47150 for the old transactions and to Notes 422609 and 771045 for the EnjoySAP transactions.
Undelete an item in a purchase requisition if assignment data is no longer valid
Question: Why can you undelete an item in a purchase requisition if the corresponding acc. assignment data is no longer valid? Solution: When you undelete an item in a purchase requisition, the system does not perform a new acc. assignment check. Therefore, the accoun t assignment data is not checked again. Nevertheless, errors occur if you try to create a purchase order with reference to this purchase requisition. When you undelete an item in a purchase order, however, the system does perform another acc. assignment check.
Transfer of Acc. Assign. with Reference Document
Question: You create a purchasing document with reference to a reference document. What account assig. data is transferred? Solution: The acc. assignment data is derived from the reference document. If you delete the acc.?assignment category and enter it again, a new automatic general ledger account determination takes place.
Question What is the correct procedure for changing acc. assignment data?
– If, for example, you want to change the acc. assignment category: Note that you MUST first delete all existing acc. assignment data for the relevant item. You can do this by initializing (deleting) the acc. assignment category and confirming by choosing ENTER. Following this, you can enter the new acc. assignment category and the relevant acc. assignment data.
– If you want to change acc. assignment data for the relevant item: For example, you want to change the main acc. assignment objects such as cost center, G/L account, sales order, network, or WBS ele ment, and so on. Here also, we recommend deleting all existing acc. assignment data by initializing (deleting) the account assignme nt category and confirming by choosing ENTER.If you are working with contracts, you must delete the acc. assignment line on the acc. assignment screen and enter a new line t o ensure that the data is derived correctly again. You MUST NOT change the current settings. For example, in some circumstances, the requirements type (OVZH) or the valuation of the requirements class (OVZG) is changed after th e purchasing document is created. This can cause errors in a valuation of goods movements (goods receipt, for example) and MUST BE AVOIDED.
Read more on? Account Assignment
Related Posts
The Most Important SAP Payment Terms Tables (ZTERM, Text…)
October 21, 2018 March 24, 2021
SAP Batch Management: User-exits and BAdIs
June 17, 2017 January 21, 2022
SAP Batch Management Tcodes, Tables and Customizing (SAP Batch Management)
June 16, 2017 January 21, 2022
- Programming
- Admin & EIM
- BI & BW
- FICO & BPC
- CRM & Sales
- Introductions
- SAP PRESS Subscription
Account Determination in SAP S/4HANA Materials Management
Various transactions in materials management (MM) are relevant for accounting, such as goods receipts, goods issues, and invoice receipts.
In such cases, the system always creates an accounting document and posts the amount in the appropriate general ledger accounts.
General ledger accounts are automatically determined with the help of automatic account determination settings. Consider, for example, a manufacturing enterprise that stores stock materials purchased from vendors. Whenever a material is received in a storage location with reference to a PO, the company wants its system to automatically determine and update the stock general ledger account. Similarly, whenever an invoice is posted, the system should automatically determine the vendor general ledger account and post the liability.
The SAP S/4HANA system provides automatic general ledger account posting via the automatic account determination process. When posting a goods receipt against a PO, the system creates an accounting document (along with the material document), and general ledger account postings are made. The system determines which general ledger accounts should be debited and credited based on configuration settings you’ve maintained for automatic account determination.
Essential Terms
Before discussing these configuration settings, let’s define a few essential terms:
Chart of Accounts
A chart of accounts provides a framework for recording values to ensure an orderly rendering of accounting data. The general ledger accounts it contains are used by one or more company codes. For each general ledger account, the chart of accounts contains the account number, the account name, and technical information.
Valuation Class
A valuation class is used to determine the general ledger account for the materials stock account. In automatic account determination, valuation classes must be created and then assigned to material types. While creating material master records, selecting the appropriate valuation class under the Accounting 1 tab is required. The valuation class list in the material master record will depend on the material type. For example, in a standard SAP system, material type ROH (raw material) has three valuation classes: 3000, 3001, and 3002.
Transaction Key
Transaction keys are used to determine accounts or posting keys for line items that are automatically created by the system. They’re defined in the system and can’t be changed.
Now that you have an understanding of the key terms in automatic account determination and understand how it can work in your business, we’ll move on to describe the configuration steps and business processes involved.
Configuration with the Automatic Account Determination Wizard
Automatic account determination can be configured either with or without the automatic account determination wizard, a tool provided by SAP to help you manage the automatic account determination functionality. To configure automatic account determination using the wizard, follow the configuration menu path SAP IMG > Materials Management > Valuation and Account Assignment > Account Determination > Account Determination Wizard .
The wizard will ask you a number of questions and, based on your answers, finds the correct settings and saves them in the corresponding SAP tables. Except for a few restrictions (as documented in the wizard), the wizard will perform the following steps:
- Defines valuation control
- Groups valuation areas
- Defines valuation classes
- Defines account grouping for movement types
- Manages purchase accounts
- Configures automatic postings
We’ll explain how to set up automatic account determination without the wizard because this manual and step-by-step approach to account determination will help you understand how to work with the wizard. Further, using account determination without the wizard enables the creation of more complex configurations. Once you’ve gained the concepts and the fundamentals behind account determination, you can use the automatic account determination’s wizard tool to quickly setup account determination processes in SAP systems.
Configuration without the Automatic Account Determination Wizard
We’ll now follow a step-by-step approach to setting up account determination in an SAP system. We’ll cover the necessary configuration steps involved, followed by steps for assigning the configured objects in the master data. Business processes involving account determination and that use the master data are covered next. We’ll also cover the accounting entries that occur as the result of a stock posting.
Let’s walk through the required steps next:
Define a Valuation Control
In account determination, you can group together valuation areas by activating the valuation grouping code (also known as the valuation modifier ), which makes configuring automatic postings much easier. A valuation grouping code can be made active or inactive by choosing the respective radio button.
To define a valuation control, follow the configuration menu path SAP IMG > Materials Management > Valuation and Account Assignment > Account Determination > Account Determination without Wizard > Define Valuation Control .
By default, the valuation grouping code is active in the standard SAP system.
Assign Valuation Grouping Codes to Valuation Areas
The valuation grouping code makes setting up automatic account determination easier. Within the chart of accounts, assign the same valuation grouping codes to the valuation areas you want assigned to that account. As shown in the figure below, valuation grouping code 0001 has been assigned to valuation area 1100 and company code 1100. If another valuation area also uses the same set of general ledger accounts as valuation area 0001, then assign valuation grouping code 0001 to that valuation area.
To assign valuation grouping codes to valuation areas, follow the configuration menu path SAP IMG > Materials Management > Valuation and Account Assignment > Account Determination > Account Determination without Wizard > Group Together Valuation Areas .
Define Valuation Classes
In this step, you’ll define the valuation classes allowed for each material type. Then, you’ll assign the account category reference to the material type. As shown in the second figure below, account category references 0001 and 0002 have been defined, and for each account category reference, one or more valuation classes can be assigned. Account category reference 0001 has been assigned to material type ROH, and valuation classes 3000, 3001, and 3002 have been assigned to account category reference 0001. Consequently, valuation classes 3000, 3001, and 3002 have been assigned to material type ROH. While creating the material master record for material type ROH, select any of these valuation classes. Similarly, for material type HALB, select valuation classes 7900 or 7901.
In this section, through an example, we’ll create the new valuation class 3004 and cover all the associated configuration settings required to ensure a working end-to-end business process.
To define which valuation classes are allowed for a material type, use Transaction OMSK or follow the configuration menu path SAP IMG > Materials Management > Valuation and Account Assignment > Account Determination > Account Determination without Wizard > Define Valuation Classes . On the screen that appears, you’ll see three options: Account Category Reference , Valuation Class , and Material Type/Account Category Reference . Follow these steps:
- Click on Account Category Reference and, if needed, create an account category reference, as shown here:
- Click on Valuation Class , shown below, and then click on the New Entries Create a new valuation class ( ValCl ) 3004 (with Description Raw Materials- Steel ) and assign the valuation class to account category reference ( ARef ) 0001 . 2
- Click on Account Category Reference and maintain a mapping between the material types and account references. For material type ( MType ) ROH , assign the account reference ( ARef ) 0001 , as shown here:
Define an Account Grouping for Movement Types
Now, assign an account grouping to movement types. The account grouping is a finer subdivision of the transaction/event keys for account determination. For example, during a goods movement, the offsetting entry for the inventory posting (Transaction GBB) can be made to different accounts, depending on the movement type. The account grouping is provided for the following transactions:
- Transaction GBB (Offsetting Entry for Inventory Posting)
- Transaction PRD (Price Differences)
- Transaction KON (Consignment Liabilities)
The account grouping in the standard system is only active for Transaction GBB. To define account groupings for movement types, follow the configuration menu path SAP IMG > Materials Management > Valuation and Account Assignment > Account Determination > Account Determination without Wizard > Define Account Grouping for Movement Types . Define the account grouping code, the movement type, and the transaction/event key combination, as shown in the next figure.
Note: Value strings group together the various transactions used in account determination. For example, the value string WE01 can be seen by following the configuration menu path SAP IMG > Materials Management > Valuation and Account Assignment > Account Determination > Account Determination Without Wizard > Define Account Grouping for Movement Types . On this screen, if you double-click on any entries that contain WE01, a list of transactions along with their descriptions will appear. The transactions that appear in the value string are hard coded in the system, so you should never try to change them.
Configure Automatic Postings
In this step, enter the system settings for inventory management and invoice verification transactions that result in automatic posting to general ledger accounts. A transaction/event key is a key to differentiate account determination by business transaction. For example, we must differentiate general ledger account posted by goods receipt transaction and posted by invoice receipt transaction.
You don’t need to define these transaction keys; they are determined automatically from the transaction of the movement type (inventory management) or from the transaction of invoice verification. All you need to do is assign the relevant general ledger account to each posting transaction.
To assign general ledger accounts to transaction/event keys, use Transaction OMWB or follow the menu path SAP IMG > Materials Management > Valuation and Account Assignment > Account Determination > Account Determination without Wizard > Configure Automatic Posting . Click on Cancel , as shown below.
To assign a general ledger account, on the screen shown above, click on Account Assignment (not shown). A list of transaction keys will appear; double click on the key for which setting the general ledger accounts is required. Next, define the valuation grouping code (also known as the valuation modifier ), valuation class, and general ledger account, as shown below. Then, check the settings function by using the simulation function.
Use Transaction BSX for inventory posting and for assigning general ledgers. In the popup window that appears, enter the Chart of Accounts 1100 , and the screen shown below will appear.
This figure shows the Transaction BSX screen for posting inventory. Click New Entries and enter the newly created Valuation Class 3004 and assign the Account 11020101 .
Go back to the screen shown when utilizing Transaction OMWB, and this time, use Transaction WRX (for the goods receipt/invoice receipt [GR/IR] clearing account) and maintain the general ledger account of the newly created Valuation class 3004 . Similarly, repeat the same steps for Transaction PRD (for price difference account).
Let’s now look at the business processes and the associated master data setup and transactions, not only to check that the newly created valuation class 3004 works correctly, but also that the associated general ledger accounts are correct.
Master Data Setup
Access the screen shown below via Transaction MM01. Under the Accounting 1 tab of the material master 157 , assign the newly created Valuation Class 3004 .
Now, let’s discuss the account determination for the general ledger as it relates to goods receipt and goods issue postings. Post a good receipt of the material 157 with reference to a PO via Transaction MIGO. Then, display the goods receipt document and go to the Doc. info tab. Click on the FI Documents button, which will display a list of financial documents created for the goods receipt document. Select Accounting document to see the details of that accounting document.
As shown below, you’ll see the general ledger account postings, which are determined based on the automatic account determination configuration. General ledger account 11020201 (inventory raw material stock account) is debited, and GR/IR account 22010202 is credited.
In this blog post, we covered the account determination process that is useful to those running materials management with SAP .
Editor’s note : This post has been adapted from a section of the book Materials Management with SAP S/4HANA: Business Processes and Configuration by Jawad Akhtar and Martin Murray.
Recommendation
Manage your materials with SAP S/4HANA! Whether your focus is on materials planning, procurement, or inventory, this guide will teach you to configure and manage MM in SAP S/4HANA. Start by creating your organizational structure and defining business partners and material master data. Then follow step-by-step instructions for your essential processes, from purchasing and MRP runs to goods issue and receipt. Discover how to get more out of SAP S/4HANA by using batch management, demand-driven MRP, SAP Fiori reports, and other built-in tools.
SAP PRESS is the world's leading SAP publisher, with books on ABAP, SAP S/4HANA, SAP CX, intelligent technologies, SAP Business Technology Platform, and more!
Latest Blog Posts
A Look at Materials Management and Logistics in SAP S/4HANA
Sales Contract Management with SAP S/4HANA Logistics
The official sap press blog.
As the world’s leading SAP publisher, SAP PRESS’ goal is to create resources that will help you accelerate your SAP journey. The SAP PRESS Blog is designed to provide helpful, actionable information on a variety of SAP topics, from SAP ERP to SAP S/4HANA. Explore ABAP, FICO, SAP HANA, and more!
SAP Blog Topics
- Administration
- Business Intelligence
Blog curated by
- Legal Notes
- Privacy Policy
- Terms of Use
- Guest Posting
Understanding Account Categories in SAP MM
Account Category Reference in SAP MM is a crucial aspect of managing financial transactions within the Materials Management module. This article provides valuable insights into understanding and utilizing account category reference in SAP MM effectively. By comprehending the significance of account categories and their role in various business processes, users can streamline accounting procedures, ensure accurate reporting, and maintain financial transparency. With this knowledge, businesses can optimize their operations and enhance overall efficiency within the SAP MM system.
- 1.1 Activating Valuation Grouping Code in SAP MM
- 2.1 Defining Valuation Area and Valuation Grouping Code in SAP MM
- 3 What is the purpose of account assignment category in SAP MM?
- 4.1 Account Reference and Valuation Class Definition Path in SAP MM
- 5 Can we use one valuation class for multiple account category references?
- 6.1 Automatic Posting Configuration Path in SAP MM
- 7 Account grouping code in SAP MM: An Explanation
- 8 Understanding Account Determination in SAP MM
- 9 The significance of account category reference in SAP
- 10 Configuring account category reference in SAP
- 11 Creating account category reference and valuation class in SAP
- 12 Distinguishing account assignment category from item category
Define Valuation Control
Valuation areas can be grouped together and can be assigned to one grouping code, if they belong to the same G/L account. For example, different plants under one company code can be assigned the same valuation grouping code and vice versa. Before this, valuation grouping code must be activated and this can be done by following the steps given below.
Activating Valuation Grouping Code in SAP MM
To access the Account Determination settings in SAP MM, go to IMG and navigate through Materials Management, Valuation and Account Assignment, Account Determination, and then select Account Determination without Wizard. From there, you can define the Valuation Control according to your requirements.
To begin, go to the Display IMG screen and navigate to Define Valuation Control using the path mentioned above.
Proceed to Step 2 by choosing the Valuation grouping code and then save it. This will activate the Valuation grouping code.
Valuation Area Grouping in SAP MM
To assign valuation area and valuation grouping code to the company code in SAP MM, you can follow the steps outlined below.
Defining Valuation Area and Valuation Grouping Code in SAP MM
Navigate to the IMG (Implementation Guide) and go to Materials Management. From there, access Valuation and Account Assignment followed by Account Determination. Next, choose Account Determination without Wizard and then proceed to Group Together Valuation Areas.
To begin, navigate to the Display IMG screen and choose the option to group valuation areas together. This can be done by following the path mentioned above.
In the second step, you have the option to create a valuation area and assign it to a company code by using a grouping code. Once saved, the valuation area and grouping code will be established for that specific company code.
What is the purpose of account assignment category in SAP MM?
The account assignment category in SAP MM is a way to describe how the material that is being purchased will be used. For example, it can specify whether the material will be used for a cost center or a sales order. This helps in keeping track of how different materials are being utilized within an organization.
In addition to describing the usage of materials, the account assignment category also determines how accounting entries are made when goods receipts (GR) or invoice receipts (IR) documents are posted. When these documents are created, they need to be recorded in the accounting system accurately and assigned to appropriate accounts based on their purpose.
For instance, if a material is procured for a cost center, the accounting entry needs to reflect this by debiting the cost center account and crediting the relevant inventory or expense account. On the other hand, if it is procured for a sales order, then different accounts need to be debited and credited accordingly.
Account Category Reference in SAP MM
The G/L account in SAP MM is categorized based on the material type using a valuation class. This means that different types of materials, such as raw materials and finished products, will have different G/L accounts due to their varying costs. Along with the valuation class, an account reference is also maintained. To define the account reference and valuation class in SAP MM, you can follow the steps provided below.
Account Reference and Valuation Class Definition Path in SAP MM
Navigate to the IMG menu and go to Materials Management. From there, select Valuation and Account Assignment followed by Account Determination. Choose Account Determination without Wizard and then proceed to Define Valuation Classes.
To begin, go to the Display IMG screen and choose Define Valuation Classes using the path mentioned above.
Proceed to the next step by selecting the button labeled “Account Category Reference.
Step 4 – Enter the name and description of the ARef (Account reference).
Proceed to the same screen and select Valuation Class.
Step 7 involves entering the valuation class name, account reference (ARef), and a brief description for the valuation class.
Step 8 – Next, navigate to the same screen and select Material Type/Account Category Reference.
Step 9 – In this step, you can establish a connection between material types and account references (ARef). Remember to save the changes. This will enable posting of general ledger accounts for various material types.
Can we use one valuation class for multiple account category references?
To ensure accurate accounting, it is important to assign the same account category reference to both material types. This helps in organizing and categorizing materials effectively. Additionally, an Account Category Reference allows for the assignment of multiple valuation classes. These classes help determine the value of materials based on various factors such as cost or market price.
Furthermore, an Account Category Reference also allows for the assignment of multiple Material Types. This means that different categories of materials can be grouped together under one reference for better organization and analysis purposes.
Continuing with our previous example, apart from wood and metal, there might be other material types like fabric or plastic used in furniture production. By assigning all these material types to a single account category reference specifically created for furniture manufacturing, it becomes easier to analyze costs associated with each type of material used.
Automatic Posting Configuration in SAP MM
The determination of the G/L account is automated for every transaction in SAP. This occurs through the configuration of automatic postings within the SAP system. The steps to configure automatic posting are as follows…
Automatic Posting Configuration Path in SAP MM
Navigate to IMG, then go to Materials Management. From there, select Valuation and Account Assignment followed by Account Determination. Next, choose Account Determination without Wizard and proceed to Configure Automatic Postings.
To begin, navigate to the Display IMG screen and access the Configure Automatic Postings option by following the path mentioned earlier.
Step 3 – In this step, you can set up the transaction that requires automatic account determination. Simply click on the Save button to save your configuration. Now, the system is ready for automatically posting transactions.
Account grouping code in SAP MM: An Explanation
In order to effectively manage inventory and track material movements within an organization, SAP MM provides a comprehensive system that assigns specific accounts based on different types of transactions. The account grouping code or account modifier plays a crucial role in this process by allowing users to break down account determination according to various movement types.
To delve deeper into configuring and customizing these settings for proper account determination using SAP MM functionalities like assigning appropriate general ledger (GL) accounts or defining specific rules for each combination of valuation class and G/L accounts associated with different movements types – consult relevant documentation provided by SAP India or reach out for expert guidance if needed.
Understanding Account Determination in SAP MM
In SAP MM, account determination is determined based on a combination of valuation grouping code, general modifier/account modifier, and valuation class. This is defined for a specific transaction event key, which in turn is defined for each movement type in SAP MM.
1. Account determination is based on the combination of valuation grouping code, general modifier/account modifier, and valuation class.
2. This determination is done for a particular transaction event key.
3. The transaction event key is defined for each movement type in SAP MM.
The significance of account category reference in SAP
In practical terms, the ACR acts as an artificial code that facilitates the association between different components within SAP MM. By assigning specific ACRs to material types, organizations can effectively manage their inventory and accounting processes. The ACR serves as a crucial reference point for determining how materials are valued and accounted for.
Overall, understanding and correctly implementing account category references play a vital role in optimizing inventory management processes within SAP MM. By leveraging this functionality effectively, organizations can enhance their financial reporting accuracy while streamlining overall business operations
Configuring account category reference in SAP
– Each material type has one assigned account category reference.
– In standard SAP, there is an association between an account category reference and each material.
Creating account category reference and valuation class in SAP
To define the account reference and valuation class in SAP MM, follow these steps. First, go to the Display IMG screen and select Define Valuation Classes. Next, click on the Account Category Reference button. Then, click on New Entries to add a new account reference. In this step, you need to provide a name for the account reference (ARef) along with its description.
Defining valuation classes is an important task in SAP MM as it helps in determining how materials are valued within the system. By assigning an account category reference to a valuation class, you can ensure that appropriate accounts are used for recording financial transactions related to material movements.
When defining a new account category reference, it is essential to give it a meaningful name and provide a clear description so that users can easily understand its purpose and usage.
Distinguishing account assignment category from item category
1. Cost center: The item is charged directly to a specific cost center.
3. Project: The item is associated with a project and its costs are allocated accordingly.
4. Asset: The item represents an asset acquisition or capital expenditure.
5. Order: The item relates to an internal order for tracking expenses.
Related Posts
A comprehensive guide to implementing sap transportation management step by step, list of sap transaction codes for accounts payable in pdf format, list of sap t codes for finance.
Account Assignment Categories and Document Types for PR in SAP
How to assign categories and document types for purchase requisition.
The following training tutorials guide how to assign account categories and document types for PR. You can assign categories and document types for PR by using one of the following navigation methods.
- SAP IMG Path : – Project system >> material >> procurement >> Account Assignment Categories and Document Types for Purchase Requisitions
- Transaction code: – OPS8
Refer below step by step procedure to assign account assignment categories to document types for purchase requisition in SAP.
Step 1: – Enter transaction code “OPS8” in the SAP command field and press enter key.
Step 2: – On material flow in the network overview screen, click on new entries to assign categories and document types
Step 3: – On new entries of the Account assignment screen, update the following fields.
- Procurement: – Update the three digits alpha-numeric id that identifies the procurement indicator and updates the descriptive text.
- Priorities: – Priorities control various stock types, for example, you can set priority project to 1, priority plant to 2, and priority sales to 3.
- Control data: – Control data control the purchase requisition network, third-party material is delivered to customers, and preliminary purchase requisitions.
- Default item category: – Update the default item category for the item category MRP (Material Requirement Planning)
After maintaining the required details Account Assignment Categories and Document Types for PR Click on the save button to save the configured data.
Continue to read SAP PS Tutorial with real-time scenarios.
- ERPCorp FI/CO Books
- Access SAP Modules
- SAP Webinars
- Client Roster
- BECOME A MEMBER
ERPCorp SAP FICO Blog
Display sap mm-fi automatic account assignment.
by John Jordan
Table of Contents
Introduction, display obyc accounts with se16n, more information.
You use configuration Transaction OBYC to assign SAP General Ledger (GL) accounts in Financial Accounting (FI) to movement types in Materials Management (MM), also known as SAP MM-FI Automatic Account Determination or Assignment.
End users do not typically have the authorization to run configuration Transaction OBYC.
You can easily display automatic account assignments as follows:
View table T030, which stores OBYC configuration settings, with Transaction SE16N.
Type in Table T030 and press Enter to display the selection screen shown in Figure 1.
Figure 1 : Table T030 Selection Screen To Display SAP MM-FI Configuration Settings
You restrict the table entries displayed on the subsequent results screen by making entries in the Selection Criteria section. To display G/L accounts posted during goods issues (GI) to production orders, make the following entries:
- Chart of Accounts : Restrict your selection by your chart of accounts, INT in this example
- Transaction : You display inventory movements with Transaction GBB
- Valuation Grouping Code : A group of company codes (set up with transaction OMWD)
- Account modifier : VBR for GI to production orders
- Valuation Class : You assign a valuation class in the Costing 2 view
Click the execute icon to display the screen shown in Figure 2.
Figure 2 : Table T030 Entries Display SAP MM-FI Configuration Settings
This screen displays the G/L Accounts posted during goods issues to production orders.
For more information on entries in table T030, follow IMG menu path:
Materials Management • Valuation and Account Assignment • Account Determination • Account Determination Without Wizard • Configure Automatic Postings
Figure 3 displays the menu path.
Figure 3 : Configure Automatic Postings Menu Path
Click the paper and glasses icon to the left of Configure Automatic Postings at the bottom to display standard SAP documentation on setting up automatic postings.
Activity Type
An activity type identifies activities provided by a cost center to manufacturing orders. The secondary cost element associated with an activity type identifies the activity costs on cost center and detailed reports
Alternative Hierarchy
While there can only be one cost center standard hierarchy, you can create as many alternative hierarchies as you like. You create an alternative hierarchy by creating cost center groups
Automatic Account Assignment
Automatic account assignment allows you to enter a default cost center per cost element within a plant with Transaction OKB9.
Condition Type
A condition type is a key that identifies a condition. The condition type indicates, for example, whether the system applies a price, a discount, a surcharge, or some other pricing, such as freight costs and sales taxes.
Cost Center Accounting
A cost center is a function within an organization that does not directly add to profit but still costs money to operate, such as the accounting, HR, or IT departments. The main use of a cost center is to track actual expenses for comparison to the budget.
Cost Estimate
A cost estimate calculates the plan cost to manufacture a product or purchase a component. It determines material costs by multiplying BOM quantities by the standard price, labor costs by multiplying operation standard quantities by plan activity price, and overhead values by costing sheet configuration.
Cost Object
An SAP Cost object such as a cost center or internal order describes where the cost occurs. A cost element or account describes what the cost is.
Costing Lot Size
The costing lot size in the Costing 1 view determines the quantity cost estimate calculations are based on. The costing lot size should be set as close as possible to actual purchase and production quantities to reduce lot size variance.
Goods Issue
A goods issue is the movement (removal) of goods or materials from inventory to manufacturing or to a customer. When goods are issued, it reduces the number of stock in the warehouse.
Goods Receipt
It is a goods movement that is used to post goods received from external vendors or from in-plant production. All goods receipts result in an increase of stock in the warehouse.
Internal Order
An internal order monitors costs and revenue of an organization for short- to medium-term jobs. You can carry out planning at a cost element and detailed level, and you can carry out budgeting at an overall level with availability control.
Production Variance
Production variance is a type of variance calculation based on the difference between net actual costs debited to the order and target costs based on the preliminary cost estimate and quantity delivered to inventory. You calculate production variance with target cost version 1.
Profit Center
A profit center receives postings made in parallel to cost centers and other master data such as orders. Profit Center Accounting (PCA) is a separate ledger that enables reporting from a profit center point of view. You normally create profit centers based on areas in a company that generate revenue and have a responsible manager assigned.
If PCA is active, you will receive a warning message if you do not specify a profit center, and all unassigned postings are made to a dummy profit center. You activate profit center accounting with configuration Transaction OKKP, which maintains the controlling area.
Purchasing Info Record
A purchasing info record stores all of the information relevant to the procurement of a material from a vendor. It contains the Purchase Price field, which the standard cost estimate searches for when determining the purchase price.
Scheduling Agreement
A scheduling agreement is a longer-term purchase arrangement with a vendor covering the supply of materials according to predetermined conditions. These apply for a predefined period and a total purchase quantity.
Standard Hierarchy
A standard hierarchy represents your company structure. A standard hierarchy is guaranteed to contain all cost centers or profit centers because a mandatory field in cost and profit center master data is a standard hierarchy node.
To learn more about MM-FI, and SAP S/4HANA FICO topics become a member Click here now :
Standard Price
The standard price in the Costing 2 view determines the inventory valuation price if price control is set at standard (S). The standard price is updated when a standard cost estimate is released. You normally value manufactured goods at the standard price.
You can apply surcharges to material prices and activity prices in order to take into account increases or decreases in item prices over time when calculating the lifecycle costs for a project.
Target Costs
Target costs are plan costs adjusted by the delivered quantity. For example, if the quantity delivered to inventory is 50% of the plan quantity, target costs are calculated as 50% of the plan costs.
Material Master
A material master contains all of the information required to manage a material. Information is stored in views, and each view corresponds to a department or area of business responsibility. Views conveniently group information together for users in different departments, for example, sales and purchasing.
Origin Group
An origin group separately identifies materials assigned to the same cost element, allowing them to be assigned to separate cost components. The origin group can also determine the calculation base for overhead in costing sheets.
Price Control
The Price control field in the Costing 2 view determines whether inventory is valuated at standard or moving average price.
The price unit is the number of units to which the price refers. You can increase the accuracy of the price by increasing the price unit. To determine the unit price, divide the price by the price unit.
Process Order
Process orders are used for the production of materials or provide services in a certain quantity and on a certain date. They allow resource planning, process order management control, and account assignment and order settlement rules to be specified.
Procurement Alternative
A procurement alternative represents one of a number of different ways of procuring a material. You can control the level of detail in which the procurement alternatives are represented through the controlling level. Depending on the processing category, there are single-level and multilevel procurement alternatives. For example, a purchase order is single-level procurement, while production is multilevel procurement.
Production Order
A production order is used for discrete manufacturing. A BOM and routing are copied from master data to the order. A sequence of operations is supplied by the routing, which describes how to carry out work-steps. An operation can refer to a work center at which it is to be performed. An operation contains planned activities required to carry out the operation. Costs are based on the material components and activity price multiplied by a standard value.
Product Drilldown Reports
Product drilldown reports allow you to slice and dice data based on characteristics such as product group, material, plant, cost component, and period. Product drilldown reports are based on predefined summarization levels and are relatively simple to setup and run.
Production variance is a type of variance calculation based on the difference between net actual costs debited to the order and target costs based on the preliminary cost estimate and quantity delivered to inventory. You calculate production variance with target cost version 1. Production variances are for information only and are not relevant for settlement.
Production Version
A production version determines which alternative BOM is used together with which task list/master recipe to produce a material or create a master production schedule. For one material, you can have several production versions for various validity periods and lot-size ranges.
Purchase Price Variance
When raw materials are valued at the standard price, a purchase price variance will post during goods receipt if the goods receipt or invoice price is different from the material standard price.
Profitability Analysis
Costing-based profitability analysis enables you to evaluate market segments, which can be classified according to products, customers, orders (or any combination of these), or strategic business units, such as sales organizations or business areas concerning your company’s profit or contribution margin.
SAP Profit Center is a management-oriented organizational unit used for internal controlling purposes. Segmenting a company into profit centers allows us to analyze and delegate responsibility to decentralized units.
A purchasing info record stores all the information relevant to the procurement of a material from a vendor. It contains the Purchase Price field, which the standard cost estimate searches for when determining the purchase price.
Raw Materials
Raw materials are always procured externally and then processed. A material master record of this type contains purchasing data but not sales.
A routing is a list of tasks containing standard activity times required to perform operations to build an assembly. Routings, together with planned activity prices, provide cost estimates with the information necessary to calculate labor and activity costs of products.
Sales and Operations Planning
Sales and operations planning (SOP) allows you to enter a sales plan, convert it to a production plan, and transfer the plan to long-term planning.
S&OP is slowly being replaced by SAP Integrated Business Planning for Supply Chain (SAP IBP), which supports all S&OP features. S&OP is intended as a bridge or interim solution, which allows you a smooth transition from SAP ERP to on-premise SAP S/4HANA and SAP IBP. See SAP Note 2268064 for details.
SAP Fiori is a web-based interface that can be used in place of the SAP GUI. SAP Fiori apps access the Universal Journal directly, taking advantage of additional fields like the work center and operation for improved variance reporting.
Work in process (WIP) and variances are transferred to Financial Accounting, Profit Center Accounting (PCA), and Profitability Analysis (CO-PA) during settlement. Variance categories can also be transferred to value fields in CO-PA.
Settlement Profile
A settlement profile contains the parameters necessary to create a settlement rule for manufacturing orders and product cost collectors and is contained in the order type.
Settlement Rule
A settlement rule determines which portions of a sender’s costs are allocated to which receivers. A settlement rule is contained in a manufacturing order or product cost collector header data.
You need setup time to prepare equipment and machinery for the production of assemblies, and that preparation is generally the same regardless of the quantity produced. Setup time spread over a smaller production quantity increases the unit cost.
Simultaneous Costing
The process of recording actual costs for cost objects, such as manufacturing orders and product cost collectors in cost object controlling, is called simultaneous costing. Costs typically include goods issues, receipts to and from an order, activity confirmations, and external service costs.
Source Cost Element
Source cost elements identify costs that debit objects, such as manufacturing orders and product cost collectors.
Source List
A source list is a list of available sources of supply for a material, which indicates the periods during which procurement is possible. Usually, a source list is a list of quotations for a material from different vendors.
You can specify a preferred vendor by selecting a fixed source of supply indicator. If you do not select this indicator for any source, a cost estimate will choose the lowest cost source as the cost of the component. You can also indicate which sources are relevant to MRP.
The standard price in the Costing 2 view determines the inventory valuation price when price control is set at standard (S). The standard price is updated when a standard cost estimate is released. You normally value manufactured goods at the standard price.
Subcontracting
You supply component parts to an external vendor who manufactures the complete assembly. The vendor has previously supplied a quotation, which is entered in a purchasing info record with a category of subcontracting.
Tracing Factor
Tracing factors determine the cost portions received by each receiver from senders during periodic allocations, such as assessments and distributions.
Universal Journal
The efficiency and speed of the SAP HANA in-memory database allowed the introduction of the Universal Journal single line-item tables ACDOCA (actual) and ACDOCP (plan). The Universal Journal allows all postings from the previous financial and controlling components to be combined in single items. The many benefits include the development of real-time accounting. In this book, we discuss both period-end and event-based processing.
Valuation Class
The valuation class in the Costing 2 view determines which general ledger accounts are updated as a result of inventory movement or settlement.
Valuation Date
The valuation date determines which material and activity prices are selected when you create a cost estimate. Purchasing info records can contain different vendor-quoted prices for different dates. Different plan activity rates can be entered per fiscal period.
Valuation Grouping Code
The valuation grouping code allows you to assign the same general ledger account assignments across several plants with Transaction OMWD to minimize your work. The grouping code can represent one or a group of plants.
Valuation Type
You use valuation types in the split valuation process, which enables the same material in a plant to have different valuations based on criteria such as batch. You assign valuation types to each valuation category, which specify the individual characteristics that exist for that valuation category. For example, you can valuate stocks of a material produced in-house separately from stocks of the same material purchased externally from vendors. You then select procurement type as the valuation category and internal and external as the valuation types.
Valuation Variant
The valuation variant is a costing variant component that allows different search strategies for materials, activity types, subcontracting, and external processing. For example, the search strategy for purchased and raw materials typically searches first for a price from the purchasing info record.
Valuation Variant for Scrap and WIP
This valuation variant allows a choice of cost estimates to valuate scrap and WIP in a WIP at target scenario. If the structure of a routing is changed after a costing run, WIP can still be valued with the valuation variant for scrap and WIP resulting in a more accurate WIP valuation.
Valuation View
In the context of multiple valuation and transfer prices, you can define the following views: – Legal valuation view – Group valuation view – Profit center valuation view
Work Center
Operations are carried out at work centers representing; for example, machines, production lines, or employees. Work center master data contains a mandatory cost center field. A work center can only be linked to one cost center, while a cost center can be linked to many work centers.
Work in Process
Work in process (WIP) represents production costs of incomplete assemblies. For balance sheet accounts to accurately reflect company assets at period end, WIP costs are moved temporarily to WIP balance sheet and profit and loss accounts. WIP is canceled during period-end processing following delivery of assemblies to inventory.
Meet John Jordan, Kent Bettisworth, Gerald Steele and other SAP expert speakers in person at SAP Controlling Financials 2024 Conference in San Diego, CA
Use exclusive coupon code: jj100 for $100 off click here.
For the latest updates
About the author
John Jordan
Author's recent posts
Captcha Image
3467607 - How To: Suppress Pop Up in ME31K/ME31L transactions
Pop Up in ME31K / ME31L must be suppressed
Environment
- SAP S/4HANA
- Public Sector Management
Pop-Up Pop Up PopUp ME31K ME32K ME33K ME31L ME32L ME33L account assignment hidden suppressed FM_ONLINE_ASSIGNMENT , KBA , PSM-FM-UP-AD , Account assignment Determination , Problem
About this page
Search for additional results.
Visit SAP Support Portal's SAP Notes and KBA Search .
Privacy | Terms of use | Legal Disclosure | Copyright | Trademark
IMAGES
VIDEO
COMMENTS
The account assignment category indicates whether an item is to be assigned to an auxiliary account such as a cost center. It also determines which account assignment details are required for the item, for example, cost center or account number. This CDS view provides the data to answer the following business questions:
The account assignment category indicates whether an item should be assigned to an auxiliary account (such as a cost center) or should be a stock transfer. If the indicator has not been set in the movement type, the movement type cannot be used to generate a reservation. To help you decide which CDS view to use for your purposes, SAP has ...
Solution: The indicator determines which account assignment screen is used by default for maintaining the account assign. for a purchase orde r item. For the EnjoySAP transactions, this value is simply a proposal that you can change in the purchasing document. For the old transactions, this value is the only one that you can use.
The SAP S/4HANA system provides automatic general ledger account posting via the automatic account determination process. When posting a goods receipt against a PO, the system creates an accounting document (along with the material document), and general ledger account postings are made. The system determines which general ledger accounts ...
Account Assignment. Home; SAP ERP Support Package Versions; Purchasing (MM-PUR) Purchase Orders (MM-PUR-PO) Account Assignment; Purchasing (MM-PUR) 6.0 EHP3 SP24. Available Versions: 6.0 EHP8 SP20 ; ... If you do not have an SAP ID, you can create one for free from the login page. Log on
The type of account, such as a general ledger account, asset, or cost center, to which costs resulting from the procurement of consumable material are allocated. Account Assignment Category in SAP - Everything you need to know about Account Assignment Category; definition, explanation, tcodes, tables, wiki, relevant SAP documents, PDFs, and ...
The account assignment category in SAP MM is a way to describe how the material that is being purchased will be used. For example, it can specify whether the material will be used for a cost center or a sales order. ... Now, the system is ready for automatically posting transactions. Account grouping code in SAP MM: An Explanation.
Account Assignment. Home; SAP S/4HANA; Sourcing and Procurement; Operational Procurement... Purchase Order Processing; Further Information. Purchase Orders (MM-PUR-PO) Account Assignment; Sourcing and Procurement. ... If you do not have an SAP ID, you can create one for free from the login page.
Step 1: - Enter transaction code "OPS8" in the SAP command field and press enter key. Step 2: - On material flow in the network overview screen, click on new entries to assign categories and document types. Step 3: - On new entries of the Account assignment screen, update the following fields. Procurement: - Update the three digits ...
You can easily display automatic account assignments as follows: View table T030, which stores OBYC configuration settings, with Transaction SE16N. Type in Table T030 and press Enter to display the selection screen shown in Figure 1. Figure 1: Table T030 Selection Screen To Display SAP MM-FI Configuration Settings.
Pop-Up Pop Up PopUp ME31K ME32K ME33K ME31L ME32L ME33L account assignment hidden suppressed FM_ONLINE_ASSIGNMENT, KBA , PSM-FM-UP-AD , Account assignment Determination , Problem About this page This is a preview of a SAP Knowledge Base Article.