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Presentation Checklist: Essential Items for a Presenter’s Laptop Bag

• Dedicated laptop power supply that stays in your bag. Leave the original computer manufacturer version at your desk. Every time I buy a new computer, I also buy an extra AC adapter, but you can find a number of universal power supplies at your local office or computer supply store.
• Presentation remote control; your own equipment which you have used before.  Find out how to choose a remote control .
• Extra AA and AAA batteries for remote, headphones, and other equipment, plus spare 9-volt batteries for the wireless microphones in a meeting room. Although these are often supplied by a hotel or A/V staff, when these go dead, it always seems to be in the middle of a presentation.
• Adapters and dongles: HDMI to VGA adapter and other dongles to ensure you can connect your laptop to the provided projection system. Mac users often need an expanded selection depending on the types of ports on their notebooks.
• Mouse and mouse pad.
• A three-prong extension cord or power strip.
• AV or gaffers tape to t ape down cords; duct tape is too sticky and leaves lots of residues.
• Security cable for laptop; although these can be cut, it creates a deterrent to a swift thief.
• Portable timer or clock or timer phone app with a readable display to monitor presentation time. I run the Minimalistic Countdown Timer on my iPad and iPhone. Check out CountdownKings   for download details.
• Rubber door stop for a wobbly or uneven projector.
• A backup copy of your presentation on an accessible cloud drive or USB flash drive to transfer it to another laptop if you have equipment failure.
• Hard copies of presentation slide show and presentation handout.
• Presentation notes.
• Playing music? Smartphone or laptop loaded with royalty-free music you can play during walk-ins and breaks in your program, plus your personal playlists of music, movies, and TV shows.  I typically play music directly from my laptop and then connect the sound system to my laptop.
• Notebook or Bluetooth speaker for video audio and music for smaller sessions.
• Cell phone, video camera, surge protectors, and chargers for all mobile devices; adapters and airline chargers for international travel. Bring a tripod with a phone or camera attachment if you want to shoot a video of your presentation.
• Noise-canceling headphones to help buffer noisy plane flights.
• A spare pair of earbuds.
• Copy of AV room setup.
• Copy of your presentation introduction printed in a large font on heavy cardstock.
• Monitor extension cables. Although this may not be needed by many presenters, a monitor extension cord (I have these for both VGA and HDMI connections) is one of my essentials as I present directly from my laptop and often need to move it further away from the projector.
• Labels with my name and contact information on my laptop and all accessories.
• Cough drops or throat drops; avoid cherry flavored, which will give you an odd red mouth. I also travel with a small, portable throat spray such as Singer’s Saving Grace.
• Pepto-Bismol chewable tablets, Imodium AD, and other first-aid remedies to help you recover from a long flight or strange food.
• Eye mask for airplane naps. Also handy for ending unwanted conversations with annoying seatmates.
• Color copies of your passport and driver’s license. Also, upload to the cloud for easy reference.
• A collection of $5, $10, and $20 bills for tipping hotel setup staff, AV team, and other helpful personnel.
• Starbucks Coffee gift cards for handy thank yous.
• A copy of this checklist for easy reference and to add your own items.

Download your own presentation equipment checklist .

All this, and more, should fit neatly in your carry-on bag. Not only have these essentials saved me multiple times, but I have also rescued a number of my fellow presenters as well.

Were these PowerPoint tips helpful? Discover more PowerPoint techniques and shortcuts at  TheSoftwarePro.com/PowerPoint .

© Dawn Bjork, MCT, MOSM, CSP®, The Software Pro® Microsoft Certified Trainer, Productivity Speaker, Certified Speaking Professional

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Essential Presentation Equipment Checklist

In our busy world, having the right equipment for presentations is super important to communicate well. It doesn’t matter if you’re a grown-up or a student, being ready with the right tools can make your message awesome and get everyone interested.

Our comprehensive checklist covers the must-have equipment for both in-person and virtual presentations. From projectors to audio systems, discover how to amplify your message and leave a lasting impact.

Importance of Using Proper Presentation Equipment

When it comes to showing things with pictures and sound, it’s really important to use the right equipment. Having the right tools can make you look more professional, make people trust what you say, and make your presentation more successful.

• To have a successful presentation, you need the right equipment. It’s like building a strong base for a house. When you talk to people or show things, using good tools makes everything go smoothly. It’s like having a clear and colorful screen, good sound, and no technical problems. This way, people will pay attention to what you’re saying and won’t get bored.
• Enhancing Professionalism and Credibility: When you have really good presentation equipment, it shows that you take your job seriously and want to do a great job. It’s like having special tools that make you look professional and reliable. When you use these top-notch tools, people can see that you’re well-prepared and pay attention to even the smallest details. Whether you own the equipment or rent it, using high-quality visuals and sound makes your presentation look really polished and memorable. It’s like having a shiny badge that says you’re really good at what you do.

Must-Have Presentation Equipment

To make your audio visual presentation awesome, you need the right tools. We’ll give you a presentation equipment checklist of important things you should have.

These items will make your presentations even better. We’ll talk about projectors, laptops, clickers, and cables, and explain why they’re useful. We might also suggest some other options or give you advice.

Checklist of Essential Presentation Equipment:

A high-quality projector is a cornerstone of any audio-visual presentation. It allows you to display your content on a large screen, making it visible to the entire audience. Consider a projector with sufficient brightness and resolution to ensure clear and vibrant visuals.

Alternatives include portable projectors or even using a large TV screen if the venue permits. Projector and screen rental can help you with this.

A reliable laptop is essential for storing and displaying your presentation slides. Opt for a model with sufficient processing power and storage capacity. Ensure it has compatible ports for connectivity with other devices. For those who prefer a lightweight option, consider a tablet with presentation capabilities or a hybrid laptop-tablet device.

Wireless Clicker

A wireless clicker is a cool gadget that helps you change slides without being stuck to your laptop. It’s like having a magic remote control. Find one that feels nice to hold and has easy buttons. If you don’t have a clicker, you can also use some special apps on your smartphone instead. It means you won’t need another device to control your slides.

Cables and Adapters

Having different cables, adapters, and docking stations is really important. They help you connect different devices together seamlessly. For example, HDMI, VGA, and USB-C cables are often used to connect laptops to projectors or screens. Sometimes you might need an adapter to make devices with different ports work together. In this regard,   look here  for options like an HP laptop docking station or one from another reputable brand to streamline your presentation setup even further. It’s like having special tools that let you connect things that don’t fit directly .

Audio Equipment

Depending on the size of your audience and the venue, audio equipment may be necessary to ensure clear and audible sound. Consider a portable speaker system or microphones for larger spaces. For virtual presentations, a good-quality headset or microphone can enhance the audio experience for remote attendees.

Audio-Visual Considerations

When you’re showing things to people, how they look and sound is really important. It’s like when you watch a movie or a cool video.

In this part, we’ll talk about why the things you see and hear are so important. We’ll also explain why having good sound is crucial for making a presentation that people will remember and really like.

The Significance of Audio-Visual Elements

Using cool things you can see and hear makes your presentation better. It’s like when you watch a movie with awesome pictures and great sound. In your presentation, you can use things like slides, videos, and pictures to help explain your ideas.

Audio visual presentation makes it easier for people to understand. At the same time, having clear and good sound makes your presentation more interesting and captures people’s attention. It’s like having a soundtrack that makes the story more exciting.

The Importance of Sound Quality

Having good sound is really important when you’re doing a presentation with things you can see and hear. Bad sound can make people not pay attention and make your message less powerful. To have great sound, think about using really good microphones or speakers.

If you’re speaking to a big group of people, having a special microphone, like one you hold or clip on your clothes, can make your voice louder and clearer.

And having good speakers can make the sound reach everyone in the room and make it feel like they’re inside the presentation. When you’re choosing sound equipment, remember these things:

• Venue Size: When you’re picking sound equipment, think about how big the place is where you’ll be doing your presentation. You want to make sure everyone can hear you well. If it’s a big room, you might need more powerful speakers so the sound reaches everyone. But if it’s a small room, you might not need such big speakers. It’s like using the right size of speakers for the right size of room, so everyone can hear you clearly.
• Virtual Presentations: Pay attention to the audio quality for remote participants. Use a good-quality headset or microphone to enhance the audio experience and minimize disruptions.
• Test and Adjust: Prior to your presentation, conduct thorough sound checks to identify any issues and adjust the volume levels accordingly. This ensures a seamless and uninterrupted flow of sound during your presentation.

Tailoring Presentation Equipment for Specific Audiences

To give a really good presentation, it’s important to know who you’re talking to and what they want. Different people, like businessmen, teachers, or students, have different things they expect and need.

In this part, we’ll talk about how you can choose the right presentation equipment for different types of audiences. This way, you can make sure they stay interested and really like what you’re saying.

Businessman and Agent

• Portable and lightweight equipment: When people in business need to travel to different places, it’s important to have equipment that’s easy to carry. Things like small projectors and thin laptops are great because they don’t take up much space and are light to carry. It’s like having things that can easily fit in a small bag and won’t make your luggage heavy. So, it’s easier to take them with you wherever you go!
• Wireless connectivity: People who work in business or as agents sometimes need to connect their devices, like laptops or phones, to big screens or projectors. They want to do this without any problems like things not working or getting stuck. Having wireless connectivity means they can connect their devices easily and make their presentations without any technical issues. It’s like having a special way to connect things without using any wires that can cause trouble.

Teacher and Student

• Interactive whiteboards or smartboards: Educators and students benefit from interactive presentation tools that allow them to engage with the content actively. Interactive whiteboards or smartboards enable collaboration, annotation, and dynamic visual displays.
• Document cameras: Teachers often need to display physical documents or objects. A document camera allows for real-time projection of these materials, making it easier to demonstrate concepts and engage the students effectively.

Event Planner

• Audiovisual systems for large venues: When event planners have to give presentations in big places, they use special equipment so everyone can see and hear everything well. They have really loud and clear speakers for sound, big screens for the pictures, and strong projectors that make the images really bright. It’s like having super powerful tools to make sure everyone in the big place can enjoy the presentation without any problems.

Sometimes, people who work in business or as agents need to show things from their devices on big screens. They want to do this easily, without any problems.

Wireless connectivity helps them connect their devices to screens or projectors without any wires. It’s like magic, making things work smoothly without any hassles.

Additional Tips for Successful Presentations

Besides having the right stuff for your presentation, there are some other things you can do to make it even better. In this part, we’ll give you some helpful ideas to make sure everything goes well.

By following these tips and making sure your setup is good, you’ll be ready to impress your audience and give a presentation they won’t forget. It’s like having some extra tricks up your sleeve to make your presentation super awesome.

Practical Tips for Successful Presentations

• Prepare Backup Files: Always have backup copies of your presentation files on multiple devices or cloud storage platforms. This ensures that you can access your content even if there are technical issues with your primary device.
• Arrive Early and Set Up: It’s a good idea to get to the place where you’ll be doing your presentation early. This way, you can look around and get used to the space. You’ll also have enough time to set up your equipment without feeling in a hurry. If there are any problems with the technology, you’ll have time to fix them. It’s like getting to a party early so you have time to get comfortable and make sure everything is ready.
• Practice with the Equipment: Before you do your presentation, practice using the equipment. Try out the clicker and see how it works. Test the projector and make sure the sound is good. Check that all the cables and connections are working properly. Doing this will help you feel more comfortable and sure of yourself when you actually do your presentation. It’s like practicing with your tools before a big game, so you know they work well.
• Double-Check Your Setup: Before you start your presentation, make sure everything is set up correctly. Check that all the equipment is connected the right way and that you’ve adjusted the settings how you like them. Make sure your slides, videos, and other things you want to show are appearing on the screen correctly. Also, check that the sound is working as it should. It’s like making sure everything is good to go before you start so there are no surprises. Never forget about this on your presentation checklist.

Elevate Your Presentations with the Right Equipment and Preparation

To make your presentation really awesome, you need to have the right visual presentation tools and follow some helpful tips. It’s like having a secret recipe for success! By using the checklist we gave you and following the tips, you’ll look more professional, make people trust you, and be really good at presenting.

It’s also important to use things that your audience will like. For example, if you’re talking to businessmen or teachers, use things that they’ll find interesting. And don’t forget about sound quality and using pictures and videos in a cool way.

RentForEvent can help you get all the things you need to make your presentation amazing. So, get ready to impress your audience and give them an experience they won’t forget! 

A maestro of understated eloquence, Alexander crafts words that echo with silent profundity. Exploring the vast landscapes of thought and emotion, he channels the unspoken essence into every piece.

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Audio Visual Presentation Equipment: 12 Things You Must Have

Creating a great presentation is about more than just making sure your content is in perfect condition. Presenters that want to create effective presentations no matter the venue or audience size will need to carry the right presentation equipment with them at all times, ensuring they can work in any venue at any time.

However, it can be tricky to understand what equipment you need for your business presentations. Don’t worry; we’re here to help. We’ve compiled this guide to 12 essential business presentation equipment so you can take your presentations to the next level!

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How can you make an appealing presentation?

To create an appealing presentation, you must use the right AV equipment . Getting your hands on the right equipment will allow you to create a dynamic presentation that boosts engagement and leaves your audience craving more from your business.

Having the correct equipment also helps you accommodate larger audiences in different venue sizes. This can help you be a lot more flexible with your presenting schedule, which can result in more business opportunities.

How to choose the right equipment for audio-visual presentations

The best way to choose the right audio-visual equipment is to consider your presentation goals and audience size. Your audience size will dictate how extensive you need your supporting AV equipment list to be.

For example, if you’re presenting to hundreds of attendees in a large-scale conference, you’ll definitely need a microphone and a comprehensive sound system. However, if you’re presenting in a small conference room to a select number of colleagues, you probably won’t need to use speakers and microphones!

Your engagement goals will also dictate what equipment you need. For example, if engagement is one of your priorities, then you should choose visual equipment to take your production value to another level!

Business presentation equipment list: what are the 12 things your company needs?

Here’s 12 things that you’ll need for a successful business presentation:

1. Portable speaker

One of the first things you’ll need to include in your business presentation list is a portable speaker.

If you’re presenting in unknown locations on a regular basis, it’s good to bring a portable speaker to account for any venues that might not have access to AV equipment.

With a portable speaker, you can ensure that all of your audience will hear your valuable input, no matter the acoustics!

2. Wireless microphone

Wired microphones make it very difficult to interact with your audience and transport them between locations. So, we recommend using wireless microphones for your business presentations. These are essential pieces of equipment if you’re presenting in an environment that doesn’t carry sound well and catering to anyone with hearing impairment.

Wireless microphones allow you to move freely around your presenting venue, facilitating more audience interaction and engagement.

3. Flipchart

Although simple, flip charts are a great piece of equipment for your presentation. Suppose an audience member makes an amazing suggestion for a product that you want to note down. In that case, you can use a flip chart to note down audience contributions for all your audience to see to make the experience more interactive.

Flip charts are also a must for smaller-scale business presentations, as your presentation is likely to spark group brainstorming sessions. With a flip chart, you can easily map out ideas that you can take to your next presentation for inspiration.

4. Good quality video screen

Having the right video screen and visual technology is a big part of staging an effective business presentation. Your choice of video screen will also have a big impact on your engagement levels, so it’s important to choose a dynamic video display method that engages and excites your audience.

We recommend using a video wall as your primary visual communication method. This wall consisting of multiple monitors is a great way to communicate a high volume of information with ease.

With a video wall, you can separate individual monitors and stream snippets of content in a digestible yet engaging manner. We think this is far more effective than relying on standard interactive whiteboards!

5. Video wall controller

The video wall controller is a must-have for any presenter wanting to use a Windows operating system with a desktop on their video wall. With a video wall controller, you can manage input signals from HDMI, DVI and SDI sources that then transmit to multiple monitors across your video wall.

You can easily control your video wall layout with a controller by dragging and dropping content across the screen into your desired position. We think this is a must for all AV presentation projects!

6. Video wall matrix switcher

A video wall matrix switcher is perfect for any presenter looking for an all-in-one solution. This control box processes input and output signals while seamlessly switching between different input signals.

This system is a must for any presenter managing a demanding AV project, as it provides a single interface for multiple functions. You can also generate fade in and out effects with this switcher, making it the perfect tool for making your presentation more dynamic for your audience.

7. Video wall processor

A video wall processor is a great way to increase your presentation’s production value. A video wall processor is a control box that transforms video signals from HDMI sources into viewable content.

Processors help presenters control their video wall layout by displaying footage over video wall screens, no matter the size or video wall positioning. Processors also allow presenters to create impressive effects like streaming background videos with accompanying text or images, seamless switching and fading in and out.

This can have a positive impact on your audience engagement.

8. HDMI cables

Most audio-visual equipment uses HDMI cables to transmit video signals from the source to the screen. Although necessary, it’s easy to lose a HDMI cable, which can have a devastating impact on your presentation, especially if you routinely use video presentation systems like controllers or processors.

It’s always best to pack a few extra HDMI cables into your bag before heading to a venue. This will mean you can adapt to their AV equipment availability and account for any lost or left-behind HDMI cables from your previous presenting gig!

9. Portable projector

If you’re a presenter on the go, you’ll understand the frustration of having inconsistent visual systems to display your presentation. However, there’s a pretty easy and affordable solution to this.

Portable projectors are a great way of packing a cinematic experience into a relatively small box. With a portable projector, you can use any blank wall in any venue to stream your content, meaning a lack of visual equipment does not restrict you if you’re presenting in an ill-equipped venue.

10. Wireless remote for presentations

Part of creating a seamless presentation is having complete control over your presentation progress, speed and what your video wall displays. Although, this can be tricky if you’re also trying to walk around your presentation space to interact with your audience.

If you don’t want to rely on a lighting, audio and visual technician to control your presentation slides, you can use a wireless remote, also known as a ‘clicker’.

A clicker is a great way to control the speed of your presentation while maintaining full flexibility to walk around your presentation space and interact with your audience. With a clicker, you can discreetly move your presentation forwards and backwards while maintaining full eye contact with your audience. This also gives your presentation a much more professional look!

11. Wireless keyboard

This one's for presenters that flit between venues on a near-daily basis. You might need to use a keyword to switch between slides, navigate Windows desktops from your video wall controller, and interact with your presentation content during your presentation.

However, carrying around clunky wired keywords can interrupt a seamless display and limit your flexibility around your stage. It can also make it very difficult when traveling in between venues.

We recommend using a small wireless keyboard for your presentations to combat this. This is a great way to have more control over your presentations while retaining a seamless look and having more mobility around your stage.

12. Adaptors

When you’re a presenter on the go, and you regularly travel to different locations, you’ll know that not every venue has compatible equipment for your presenting technology. Although this can be incredibly annoying and potentially very stressful, using adaptors is an easy way of ensuring you can continue your regularly scheduled presenting program.

Using an HDMI, VGA or DVI adaptor is a great way to ensure your technology, like your portable projector or speaker, can easily connect to your venue’s AV equipment. This relatively inexpensive bit of kit can save you a lot of time and ensure you can quickly adapt to any new set-up that uses alternating outputs.

If you’re regularly using video wall matrix switchers, processors and controllers, this is a must for your presenting kit!

Final thoughts

At Dexon, we aim to take your presentations to the next level, so that’s why we provide an amazing stock of high-quality video matrix switchers, processors and controllers. Our equipment is the perfect remedy for any presenter wanting to boost their engagement level and transform their presentations into a cinematic experience for their audience.

For versatile AV equipment that is perfect for every presentation, check out our product family where you can find your perfect controller, processor or switcher!

DEXON Systems +36 23 422 804 +36 23 445 199

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The top 27 Gadgets for Presentation / Best public speaking accessories

• Filed under: Featured articles , Product reviews , Public speaking tips and tricks

What do you think of when you picture yourself up on stage giving a speech? You may mentally plan out your movements, your mannerisms, and your speaking points, but how much thought have you given to your tech? The gadgets for the presentation you plan to use on stage can make all the difference when it comes to delivering a successful presentation. And I can tell you from experience that the right equipment can make or break a speech.

PowerPoint presentations, accessories for your laptop, and adequate video cameras can all come together to help you give a more powerful speech to your audience members. And the right accessories are absolutely essential in order to advance from an amateur to a professional speaker.

So, let’s dive and see what are the best public speaking gadgets we can recommend.

Table of Contents

Best Computer Mice for the Presentations

Public speakers who use a computer during their presentation need to be able to act quickly when showing a document, photograph, or video. While a high-quality computer is an important piece of equipment for any public speaker, these professionals also need to have a great mouse that they can depend on.

Not only does the mouse need to be incredibly responsive, but it also needs to be intuitive so that the speaker can focus on what he or she is saying without having to worry about whether or not the equipment works the way it should.

#1 Logitech MX Master 2S Wireless Mouse

Being able to scroll easily when giving a performance or a presentation is important, and this mouse makes this simple. Thanks to the free scroll setting on the mouse, users giving presentations won’t have to worry about whether or not what they show on the screen will be jerky.

It’s designed to move smoothly , and since the wheel can’t be easily bumped due to its weight, there is very little chance of making a mistake when giving a presentation.

Logitech is known for offering great side buttons on their mice so that users can set their mice to operate the way that they need them to. This mouse is no exception and makes it easy for users to designate custom actions for the buttons. Thanks to the location of the side buttons, they are very easy to press and don’t require a long stretch.

The thumb rest on this mouse is also a button, but it takes more force so that it is not accidentally hit. Like other great wireless mice, this one connects easily with most computers via Bluetooth. This feature makes it easy for users to set up their computer, mice, and keyboards without a lot of bulky wires.

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#2 Logitech M510 Wireless Computer Mouse

Thanks to the ergonomic shape of this mouse and the fact that it is a little bit larger than some other similar options, it’s great for adults who spend long hours public speaking and need a reliable mouse. The symmetrical design of the mouse is comfortable and ensures that this mouse works well for both left- and right-handed users.

Additionally, this mouse uses a nano receiver that then connects to a USB port, not Bluetooth, which means that pairing issues when the mouse is in use are very unlikely. Additionally, the mouse connects quickly and offers a secure connection, resulting in smooth movements that are easy to control.

With long battery life (up to 2 years) and a battery cavity that can easily accommodate rechargeable batteries, it’s easy to keep this mouse working its best.

Public speakers know that all sounds matter when they are talking to an audience, which is why so many people value the silent operation of this mouse. The mouse is incredibly quiet and doesn’t make a lot of noise, which means that users can be the start of the performance without worrying about their electronics drawing too much attention.

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#3 Type C Wireless Mouse

This is an incredibly quiet mouse that may look simple and basic, but it uses its simple design and ease of use to its advantage.

The clicks on this mouse are very quiet, which means that clicking the mouse won’t detract from a public speaking performance and cause the audience to lose focus. This is great for public speakers who are going to talk about sensitive topics and need to keep the attention of the audience. Therefore this mouse here is a really great gadget for the presentation.

Since this mouse comes with 2 dongles, it is easy to set up 2 computers to use with this mouse and switch between them without having to remove the dongle. With very smooth tracking and no delays, this mouse is designed to shine when used in live situations.

Public speakers who want a mouse that is easy to use and doesn’t have a lot of extraneous buttons that may get in the way will appreciate the streamlined design of this mouse and how easy it is to use. It has a built-in rechargeable battery as well as a power-saving mode. This mode turns off quickly and results in a highly responsive mouse when used for public performances.

Having the right mouse makes public speaking much easier and allows speakers to navigate and show information in their presentation easily. Any of these three great mice will make public speaking much more enjoyable and easier to do, thanks to how quickly they respond and how easy they are to use.  

Best Video Cameras for Public Speakers

If we are talking about the best gadgets for presentation then we need to look at the video cameras. Every public speaker needs to have a great video camera that they can rely on when putting together a presentation. Having the right camera on hand makes it much easier to create a presentation that is convincing, interesting, and will keep the audience paying attention.

Without the right equipment, any public speaker will find that they can easily lose the attention of an audience and struggle to remain the star of their own performance.

#4 Sony HDR-CX440/B Full HD Video Handycam Camcorder w/Sony 16GB SD Card Bundle

This one here is probably my favorite gadget for the presentation. One of the key reasons that so many public speakers opt for this Sony video camera is how easy it is to use . Right out of the box, it can be used to take both still photographs and video, resulting in wonderful shots that easily add to any presentation and help bring the presentation to life.

The sharp 2.7″ clear LCD display makes it easy for users to record and to check what they are recording without worrying about the quality. Even when used outdoors, this screen produces clear and bright pictures that are very easy to see, making it a great camera for use in any location.

With a 30x optical zoom and 60x clear image digital zoom, this camera may not offer the best zoom on the market, but it is more than enough for most users. This makes it easy to create a video with zoom, helping to identify important parts in the video and to draw attention to various shots.

Not only does this camera come with great features, but it also ships as a part of a bundle, making it an ideal purchase for any public speaker looking for a camera, memory card, extra battery, tripod, and carrying case. Since the camera ships with all of the necessary equipment to get started using it, it’s great for real beginners.

#5 Panasonic Full HD Camcorder HC-V180K

Public speakers who need to get a video or still photographs of other people that they will then use during their performances will love the tight zoom that this Panasonic video camera provides .

The 50x and 90x optical zoom means that users can easily enjoy tight headshots and close-ups at 200 feet without worrying about the picture quality becoming grainy or distorted.

One issue that a lot of video cameras have is a shortened battery life, but this camera offers an exceptional battery that is powerful enough to provide hours of recording . Not only is the battery designed to last for a long time, but the camera can still record when the screen is shut, further increasing battery life.

The microphone on this camera is powerful enough to pick up sound when interviewing other people or making a documentary. Even though it doesn’t accept an external mic input as some other video cameras do, the microphone is powerful enough for most users.

Finally, thanks to the ability of this camera to record incredibly sharp video, it’s great, not only for stills and slower shots but also for capturing speedy action. This makes it a great option for capturing sports, animals, and other live performances. The responsive touch screen LCD is easy to control and allows users to add filter effects, compose images, and more.

#6 Sony HDR-CX405/B Handycam HD Camcorder w/ 32GB Deluxe Accessory Kit

This camera is ideal for any public speaker who wants to show video with interviews, live performances, or recording speaking . It really shines, thanks to its impressive external microphone that is not only powerful, but rechargeable, so it never fails when recording. It easily charges via a USB cable to make using the microphone simple.

Not only is there an exceptional external microphone on this camera, but it also has a powerful remote control . This makes it easy to take videos and photos all alone without relying on another person for support to help set up the shot and then control the camera.

With two rechargeable batteries included with this video camera, it’s easy to see how public speakers and other users won’t ever have to worry about running out of power. These batteries may be small, but they offer a lot of power, and each can be used for between 60 and 90 minutes before needing to be recharged.

This is a great video camera option for public speakers who don’t have any of the equipment that they will need to start recording themselves. It comes with not only the camera and external microphone, but also a bag, charging cable, and an adapter. This makes it a great choice for taking on the go and for beginners.

Finding the right video camera for a public speaker is easy when you consider the features that each camera has to offer, as well as how easy it will be to use. Every public speaker will have a varying level of comfort with different equipment, which is why it’s so important to strongly consider not only the final output that a camera can offer but also how easy it will be to use.

Best Portable Speakers for the Presentations

Public speakers know that to keep their audience entertained and paying attention, they must be easily heard. Unfortunately, using low-quality speakers can greatly impede the ability of a public speaker to make his or her point.

For this reason, every public speaker needs to make sure that they invest in high-quality speakers that are not only easy to use and to set up, but also offer great sound at all times. Therefore, the next gadgets for the presentation we are going to talk about, are portable speakers.

#7 ANKER Soundcore Boost

Portable speakers often don’t have the best bass and deep throbbing sounds that people want to hear from their music, but that is one place where this ANKER speaker really shines. Not only does it offer regular sound and impressive highs and lows, but with the touch of a button, listeners can enjoy enhanced audio and bass.

The speaker charges easily and allows users to listen to music or other sounds for up to 10 hours , making it great for a public speaking performance. It is easy to power and to charge, thanks to the external USB port.

Its long battery life, as well as its fast charging time, make it ideal for back-to-back public speaking events or for all-day events.

Thanks to the NFC connectivity that this speaker offers, it’s incredibly fast and easy to pair it with other devices. This reduces the chance of a public speaker running into problems when using this speaker on the stage. It pairs quickly and easily with most devices, making setting up a computer and other equipment for a presentation faster than ever before.

#8 JBL Flip

Public speakers who will be working in outdoor locations will love that this small and highly portable speaker is waterproof. Thanks to the durable chassis and high-quality construction of this speaker, it is able to easily stand up to use in wetter locations outside. This is perfect for public speakers who won’t cancel the events that they have booked just because of some bad weather.

It offers 12 hours of play time when used at a low- or mid-volume, which is generally more than enough time for a public speaker to finish his or her presentation and wrap it up. This speaker is great for broadcasting music and speech, and it is exceptionally clear and offers a sound that is easy to understand.

The buttons on the top of the speaker make it easy to control playback and are highly responsive. This means that this JBL speaker is not very likely to fail when used on stage for a performance.

Thanks to how responsive the speaker is and how easy it is to control, it’s great for all public speakers. Additionally, the included protective travel case ensures that the speaker isn’t damaged when on the road.

#9 Sony SRS-XB32

This portable speaker is great for public speakers who want to add some flash and visual interest to their time on the stage. It has a sleek design that offers optional multi-colored flashing lights to add spice to the event. By downloading the Fiestable app, you can easily control the lighting on their speaker to add emphasis and fun to your presentation.

Since there are three different playing modes to choose from, it’s easy to choose the mode that offers them the best sound quality.

• The extra bass mode is great for producing deeper low ends.
• The live sound mode is ideal for public speakers and produces a clear sound that is very pleasant.
• The standard mode is great for use in larger venues, as the bass is cut and the sound travels well.

The fast charging time and impressive battery life make it easy to enjoy using this speaker without a lot of extra cords. This speaker was built to be taken on the go and used for long periods of time. It boasts an incredible 24-hour battery life and can be connected with other Sony wireless speakers. This makes it possible to set up a speaker chain of up to 100 speakers for impressive sound.

Portable speakers make it very easy for a public speaker to ensure that they can be heard, even in a large venue. Finding the speakers that are the right size and are easy enough to use is key for any public speaker to ensure that he or she can make an impression on their audience.

These three great options are all wonderful choices for any public speaker who is looking to make his or her mark.

Best Portable Thumb Drives and Hard Drives for Public Speakers

While you may spend weeks honing your presentation so that you can be sure that you impress your audience, without photographs, videos, or other graphics, you may fail to grab the attention of their listeners. Therefore let’s talk about next gadgets for the presentation – portable thumb drives and hard drives.

Public speakers need to be willing to invest in high-quality equipment and storage so that they always have their music, information, and outlines with them on the road. The right thumb drives and hard drives make it much easier for you to be prepared for any speaking opportunity.

#10 Samsung T5 Portable SSD 500GB or 1TB

This is the hard drive I have used for the last year and I have to say that one of the most incredible features of this powerful portable external drive is how fast it writes and reads stored information.

It features incredibly fast read and write speeds of up to 540 MB/s , which means that any user relying on this hard drive to provide them with their presentation won’t have to worry about whether or not they will suffer a major delay when opening files and documents.

Even though it offers impressive memory and blazing fast operating speeds, this external drive fits easily in the palm of your hand . The small size is perfect for people who are going to be going on the road and want to bring their memory drive with them without worrying about it taking up too much room. Being able to pack light is important when presenting, and this memory drive from Samsung makes that possible.

Since there aren’t any moving parts on this Samsung storage, there is very little concern over the storage being damaged if it is dropped. People who are always on the go will appreciate how hardy and durable this memory storage is , as it is very difficult, if not impossible, to damage it. This means that everything stored on the memory will be safe and that there is very little risk of information or a presentation being lost or damaged.

There is an optional password protection feature that users can set up if they are concerned about anyone trying to steal information from them when it is stored on this drive. The 256-bit hardware encryption is almost impossible to break, offering great peace of mind that everything stored on the memory will be kept safe.

Finally, Samsung knows the importance of being able to easily manage what is on memory storage from anywhere, at any time. That’s why this equipment works with Mac and PC software that makes it easy to change the password, get firmware updates, and access and edit stored information.

Since this is compatible with all devices and connects via USB Type-C to C as well as USB Type-C to A cables , all information is always within reach.

#11 Samsung MUF-256AB/AM FIT Plus from 32GB to 256GB

Taking your presentations, documents, videos, and photographs on the go to be able to use them during a public speaking event is a great way to set yourself apart from other public speakers, and this compact USB flash drive is a great storage option for any user.

It fits on a key ring so that it won’t ever be lost when on the road. Also, even though it is a very small option, this drive is a shockingly powerful and therefore a very useful gadget for every presentation.

Not only is this USB flash drive incredibly portable and easy to hold on to, thanks to the included key ring that is designed as a part of it, but it also offers very fast file transfer speeds .

With transfer speeds of up to 300 MB/s and read speeds of up to 200 MB/s, it’s not the fastest option on the market, but it offers blazing speeds for handling videos and other documents. This doesn’t just mean that the documents and other information are written and saved quickly, but also that it can be recalled and accessed when in a hurry.

With backward compatibility, this flash drive is great for use with older equipment and computers as well as with newer computers. The backward compatibility means that it can be easily used with most computers and setups in any location . This is ideal for public speakers who don’t always know what sort of situation or setup they will encounter when they arrive for an event.

Thanks to the seamless fit that this USB flash drive offers, it can easily be left in a device permanently, if desired. It’s designed to fit smoothly against the device without risk of it being bumped or pulled out by accident. This instantly improves the storage of a device and offers immediate access to any files that are stored on this memory.

The small size of this USB flash drive as well as how easy it is to use for storage and accessing saved files make it a great option for the public speaker on the go who needs to bring all of their files and documents with them.

#12 SanDisk 1TB Extreme Portable External SSD

This is one of the most durable portable external storage devices on the market today, and it is tested to stand up to water, dust, and impact without being damaged.

The durable design and rugged chassis make it a great option for any user who is constantly on the go. Since this SanDisk external SSD is compatible with both Macs and PCs, it’s great for use by any public speaker and is perfect for taking to events where the computer is already provided.

Not only is it durable and easy to connect to almost any computer, but it is really small and able to fit in the pocket of a pair of jeans without being noticed.

The high-speed transfers that this SSD offers really help to set it apart from other available options and make it a great choice for any public speaker who is in a hurry and doesn’t want to wait on transfers.

The 550 MB/s transfer and read speeds allow you to access your files and documents with zero wait time. This is key when getting set up for a presentation, as no public speaker wants to fumble with their technology and struggle in front of a crowd.

Thanks to the impressive 1TB of storage, this SSD is large enough to handle years of photos and documents without running out of space. It’s perfect for the creative public speaker who wants to have access to sound files and videos to improve their performance and really be able to draw in and engage the audience.

While other similar SSD storage devices can easily overheat, one thing that this option is known for is running quickly and operating at very low temperatures. This means that even when it is used for an extended period of time, there is very little concern over it overheating and causing internal damage to the storage.

Rather than leaving things up to chance and hoping to have the information that they need for a presentation, public speakers can plan ahead with the right storage. Having a reliable thumb drive or hard drive is the best way to remain prepared for any public speaking opportunity. Reliable storage ensures that no information will be lost, allowing public speakers to enjoy peace of mind.

Best Laptop Briefcases for Public Speakers

Maybe you gave the best gadgets for the presentation in the world but you probably need a good bag to be able to take your accessories with you when you head out for a speaking engagement.

Not only do you have to worry about having your gadgets for the presentations be easily accessible, but you also need to make sure that it will not be damaged during transit. Having the right laptop briefcase ensures that a laptop (and other gadgets for the presentation) is secure and safe for any trips.

#13 Taygeer Laptop Bag 15.6 Inch, Business Briefcase for Men and Women

Even though this is a very slim laptop briefcase, it’s designed to offer plenty of storage inside for anything that a public speaker needs. It’s roomy enough to easily accommodate a bottle of water, any cords, as well as adapters and folders with physical presentation materials.

Thanks to the secure Velcro strap that holds the laptop in place inside of the briefcase, there is very little chance of it coming loose and being damaged when on the go. The handles also Velcro together so that they are easy to carry, although the bag is easy to open when accessing the laptop.

With durable zippers around the bottom of the bag to expand the inside storage, as well as zippers along the top and a water-resistant nylon exterior, this bag is designed for use on the go in any weather.

#14 KROSER Laptop Bag 15.6 Inch Laptop Briefcase

One key design of this laptop briefcase is that it features an angled shoulder strap to prevent the bag from falling off when the wearer is on the go. Additionally, it features a number of internal pockets, making it very easy to separate items and quickly find them.

Thanks to the lighter gray color of the interior, black cords, thumb drives, and other items easily stand out.

With plenty of padding, this briefcase remains comfortable enough to wear for long periods of time , while still offering ample protection in case the laptop is knocked against a hard object when in transit. Additionally, the pockets offer RFID protection, ensuring that personal information is kept safe from identity thieves and allowing this briefcase to function dually as a purse, as well.

#15 Laptop Bag for Women, 15.6 Inch

Rather than opting for a laptop briefcase that doesn’t look at home with an attractive outfit, women who need to take their laptop with them on the go will love the chic and classy look of this option.

The grained eco-leather is incredibly versatile and available in a few different colors, making it easy for women to choose the option that will work with their outfits.

The minimalist shape is attractive and sleek and features top handles that are durable and securely attached. With an adjustable shoulder strap , it’s easy for women to easily carry their laptop, wallet, and other accessories.

The thick padded foam sections of the bag, as well as the multiple compartments and pockets, make it easy to take items on the go without worrying about their safety or them being damaged.

#16 MOSISO Laptop Shoulder Bag (for 13-13.3 laptop)

Unlike some laptop bags that are incredibly bulky and difficult to carry when traveling, this bag offers great protection without being too thick. The large capacity of the bag is easily expandable via a bottom zipper and features multiple pockets so that users can separate their belongings when on the go.

The large main pocket is perfect for holding a laptop while the smaller pockets are ideal for accessories, a cell phone, wallet, and more.

There are three layers to this bag, providing incredible protection. The outside layer is made from polyester and is spill-resistant. The middle layer has a shockproof sponge to protect the laptop, while the inside of the bag features a soft internal cushion that is made from polyester. With a padded strap and carrying handles, this is a versatile bag.

#17 FYY 12-13.5″ [Premium Leather] Laptop Sleeve Case

The curved shape of this laptop briefcase offers great protection to the edges and corners of the laptop so that it isn’t damaged. Additionally, the interior is very soft and fluffy, which helps to protect the laptop, as well. With a band-strap as well as an extendable handle, it’s easy to carry this laptop briefcase in the most comfortable way.

Unlike many laptop briefcases that only have a top zipper that opens along the top, this case has a 360-degree zipper . This makes it possible to open the case all of the ways so that putting the laptop in or taking it back out is incredibly fast and easy. This also makes it easier to organize the items that are in the case and to slide them into the various slots.

#18 Wowbox Messenger Satchel Bag for Men and Women

Made from high-quality, high-density canvas and premium leather, this satchel is made to last while still having a unique and rugged appearance. The laptop compartment shuts with a Velcro closure and features an embedded pad that absorbs a lot of shocks. Even though the appearance is the first thing that a lot of people notice about this bag, its roomy size is one of its best features.

The inside space has enough room not only for a laptop but also for any other electronics, accessories, cords, and papers that need to be taken to a public speaking event. It can easily be worn as a leather shoulder bag, a crossbody bag, or carried as a briefcase, depending on the straps used and how the speaker wants to carry the laptop bag.

No matter the size of a laptop, it’s easy to choose the best laptop briefcase. Make sure to consider not only the size of the laptop and the briefcase, but also whether or not the case is durable, offers plenty of padding and protection, and if it is comfortable and easy to carry.

Best Laptop Backpacks for Public Speakers

Having a good backpack for your public speaking accessories makes it easy to hold not only the laptop but also any other cords, accessories, gadgets for the presentation or gear that are necessary for the successful speech.

Choosing the right laptop backpack is easy when you take into consideration how much space you need for your public speaking accessories. Also, you should consider what kind of support and safety the backpack offers for your gadgets. This ensures that the backpack will not only keep the laptop safe, but it will be comfortable to wear for longer periods of time.

#19 SwissGear Travel Gear 1900 Scansmart TSA Friendly Laptop Backpack

The deep airflow channel on this backpack helps prevent users from overheating when they carry it and enables them to keep track of all of their belongings and items that they need.

It’s very comfortable , thanks to this channel in addition to the thick straps and how flexible they are. The seams are flexible and move with the wearer, preventing the backpack from feeling too stiff.

The large pockets are deep and incredibly roomy , which means that it’s easy to bring a lot of items in the backpack. There are also dividers inside the backpack that can be used to organize folders and papers and keep everything neat for transport.

With smooth zippers that are easy to operate as well as a scan smart lay flat pocket, it’s easy to open the backpack all of the way to put items inside. There’s plenty of room for larger laptops without them becoming cramped or being difficult to access. Additionally, the padded arm on the laptop pocket secures the computer.

Since this laptop is TSA friendly and designed to be easily used when traveling and flying, it’s a great option for any public speaker who must travel by plane to their events.

#21 Anti Theft Slim Durable Laptops Backpack with USB Charging Port

This roomy bag is designed to have plenty of support and protection for laptops and other electronics and to keep them safe when on the go.

While it’s not designed for use with a lot of thick books, it’s perfect for keeping electronics safe . When filled, the backpack sits neatly on the floor without falling over , reducing the risk of damage to electronics.

Not only is it easy to fill and offers plenty of support and protection for electronics, but this backpack has a USB charger on the outside as well as a built-in charging cable located on the inside of the backpack. This makes it easy to charge phones when on the go. The included headphone jack allows for easy listening to music or podcasts during travel.

The water-resistant polyester exterior of this bag helps to prevent any damage from occurring to the contents and offers great protection during damp weather and storms. With high-quality metal zippers that are smooth and tight, there is very little chance of water getting into the backpack.

There are multiple pockets in the backpack as well as hard padding along the back, which prevents anything sharp or hard from digging into the person’s back when they wear the backpack.

#22 Tocode Durable Travel Backpack with USB Charging Port

The rugged appearance and the durable cloth used in the construction of this backpack help it stand up to regular use without damage . There is plenty of padding not only in the backpack itself but also in the straps, which ensure that it is comfortable to carry the backpack, even when it is full.

Unlike some backpacks that don’t offer a lot of protection, this option not only has several layers so that items can’t easily be stolen but also has a password lock. This lock is great for keeping valuables safe inside the bag. Other items that need to be easily and quickly accessed can be stored in net pockets on the outside of the backpack.

The breathable mesh padding on both the shoulder straps and the back of the backpack help prevent the wearer from getting too hot when using this backpack. Additionally, the backpack has been made with a weight balance design, which works to make the backpack and its contents feel lighter.

The reinforced stitching on the backpack prevents the seams from pulling apart. This stitching gives wearers peace of mind when carrying heavy electronics and other items.

Best Laptop Display Adapters for Public Speakers

On gadget for the presentation that is often overlooked is a good display adaptor. I mean a good and reliable laptop display adapter which makes it easy for you to ensure that everyone in the audience can easily see the presentation you’re showing.

Rather than trying to crowd everyone around a small laptop screen, an adapter makes it easy to show a larger display that is clear and easy to read. For this reason, sometimes (depending on the projectors) you need to invest in a high-quality laptop display adapter that is reliable and easy to use.

#23 USB C to HDMI Multiport Adapter

Powerful enough to easily run both an external monitor and a laptop with USB devices plugged in , this multiport adapter is great for taking on the road, as it can be used in a wide variety of situations. Not only is it powerful and highly adaptable, which means that public speakers can rely on it to work no matter what setup they have, but it’s also very easy to use.

Even when it is run for long hours, this multiport adapter will not get very hot . It warms up slightly, but this is after a full day of use and won’t negatively affect how well the adapter works.

Thanks to how heavy duty the cord is, there is very little concern over the cord being bent and starting to fray, as it is flexible and coated to be heavy-duty and designed for daily use.

#24 UGREEN Mini DisplayPort to HDMI VGA Adapter

From the moment it is plugged in, this adapter works correctly and operates quickly and it connects quickly and snugly to HDMI or VGA cables, making it easy to use a computer with either type of monitor when on the road.

The gold-plated terminals on this adapter are high-quality and are built to offer fast and easy connections without any loss in quality .

Thanks to the compact design of this adapter, it fits easily into the pocket on a laptop briefcase or in a backpack without taking up a lot of room. This is great for anyone who likes to travel light but needs to make sure that they still have all of the equipment that they will need for a presentation.

Additionally, this adapter works right out of the box without a lot of difficult and time-consuming setup.

#25 Multiport 4-in-1 HDMI to HDMI/DVI/VGA Adapter Cable with Audio Output Converter

This adapter offers backward compatibility, which means that it can connect with both DVI-I and DVI-D signals without any delays or problems. It’s easy to broadcast videos, presentations, and photographs from a laptop to a TV or reverse the cable to watch TV on the laptop.

Additionally, it can be used to connect other HDMI devices such as an Xbox 360, PlayStation 3, and Blu-Ray player, making it a great option for around the house as well as on the road.

The mesh jacket on the cable ensures that the cable is perfectly protected and also increases the cut resistance on the cable. This means that the cable is much less likely to be damaged either on accident or on purpose, which gives users peace of mind when traveling with the cable and relying on it for use during a public speaker performance.

#26 4K Mini Displayport(Thunderbolt) to HDMI 6 Feet Cable with Audio, Mini DP Display Port to HDMI Converter (Adapter)

Since this adapter doesn’t suffer from any latency problems or delays when it is used to show video or presentation displays, it’s great for quickly setting up a public speaking event without worrying about the equipment not working.

Once the adapter is plugged in, and everything is set up, then the sound output automatically sets itself, which means that it really is a plug and play adapter that doesn’t require a lot of time-consuming setups.

The stiff cable can be difficult to bend and maneuver in certain situations, but it’s this extra stiffness that helps to keep the cable from breaking. It easily adapts a mini display port to an HDMI input so that presentations can easily be run from the computer and broadcast on a larger screen. Additionally, it supports an impressive resolution of up to 1920 x 1200.

#27 AUKEY USB C Hub Adapter

This one here is one impressive gadget for the presentations. This hub makes it easy to connect multiple peripherals to a computer with just one adapter. Even with multiple peripherals connected to a computer, users will still be able to enjoy free ports on their laptop, making this a great choice for the professional public speaker who has a lot of accessories and equipment that he or she wants to use during a presentation.

Not only does it offer multiple ports for users to access, but it has a slim body that is very compact and designed to be easy to pack. The cord of this hub is extremely flexible so that there aren’t any concerns with it breaking or splitting.

Thanks to the impressive ventilation in this hub, there isn’t any chance of it overheating, although it will become warm to the touch. Additionally, it can transfer data through USB at up to 5 Gbps, which is more than fast enough for most speakers.

Any of these five great laptop display adapters are perfect for taking on the road. They make it much easier for public speakers to show their presentations and easily get their point across when talking to a group of people.

Final Thoughts: Best Gadgets for Presentation / Best Public Speaking Accessories

Today, we have talked in-depth about a variety of accessories that can help you shine when you’re giving a presentation. If you have any other recommendations about public speaking accessories, please be sure to leave a comment for me.

Useful reading:

• 7+ Professional Public Speaking Tips for Women
• What is Stage Fright: Everything You Need to Know About it
• How to Speak to a Large Audience?

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10 things you should have in your presentation kit

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A good presenter has a mental bag of tricks to rely on. In fact, the presenter is the presentation. Add a powerful visual element, such as a PowerPoint show, and you can’t go wrong… until something goes wrong. A presentation kit with most of the following items could help you quickly recover from or even avert a disaster. ( Note : This article about the 10 things you should have in your presentation kit is available as a free PDF download .)

1: The presentation accessories

Many things you’ll want in your kit are specific to the presentation at hand. The following items belong on your checklist, even though the tangibles will change with each presentation:

• Handouts for the audience
• A printout of your presentation and notes using large fonts (for you)
• A backup copy of the presentation on CD or thumb drive
• A map of the conference room and your layout design
• Evaluation forms
• Contact information for the site’s technical support personnel

2: The equipment

Your laptop is an obvious choice, but a few other vital pieces of equipment might be easy to forget. Be sure to pack the following:

• Projector and replacement bulb
• Mouse and mouse pad
• Remote (the ones with the built-in laser pointer are nice)
• Headphones (if you use them)
• Appropriate cables, including a dual mini plug if you use a boom box for sound (#9)
• Video adapter (many projectors want VGA) if your laptop doesn’t output VGA

Most conference facilities will supply some or all of these items, but working with your own equipment has its advantages: You’ll be more at ease with your own equipment and you’ll be able to quickly troubleshoot most problems. Also consider the addition of a portable screen. A blank wall works in a pinch, but it isn’t the best way to present yourself, your product, or your company.

3: Electrical access

One extension cord is probably enough if you also have a power strip (carry at least one). The cord’s length is up to you, but the longer the better. Just be prepared to secure it (#5) and stow the coiled up excess in a safe spot, perhaps under your table or on a podium shelf. Also carry a plug adaptor; older buildings still have two-prong outlets.

4: A battery of batteries

Carry a second battery for your laptop, even if yours is new and promises a long life. (They all do.) The day you don’t have the extra is the day your battery will die and an electrical source won’t be handy. Better yet, invest in a universal power supply; they’re cheap and getting smaller and lighter.

You’ll also want an extra set or two of batteries for every battery-powered device you use. Take inventory and have plenty of extras on hand. If your client or conference room staff agrees to supply these devices, ask if they also supply fresh batteries.

5: Duct tape

You can purchase duct tape in travel-size rolls. At the very least, you should secure electrical cords in high-traffic areas. Don’t forget your own small space either. Tripping on a cord in the middle of a presentation is embarrassing and could displace equipment or even bring the presentation to a halt while you replug, reboot, and regroup.

6: Rubber doorstop

Always stash a rubber doorstop in your kit. Projectors are notorious for being uneven and wobbly. A doorstop will quickly put things right and steady.

7: Portable timer

Most monitors display the time, but it’s a small indicator and not easy to see from a distance. If it’s critical that you stay on track to accommodate time restrictions, use a portable timer — something with a large display but that’s otherwise discreet.

8: Security cable

Consider using a security cable to protect your laptop if you know you’ll be in and out of the conference room. A cable won’t stop a truly determined thief, but it’ll slow one down.

9: Sound equipment

Sound files will usually feed directly into the room’s sound system. If not, consider external speakers. The larger the room the more powerful the speakers should be. Nowadays, you can purchase small speakers with a lot of power without spending a lot of money. A boom box with auxiliary input might also do the trick. You’ll need a cable with mini plugs on both ends; plug one end into the headphone jack on your laptop and the other into the auxiliary jack in the boom box. (Not all boom boxes have an auxiliary jack.)

10: Bottled water

This last one sounds a bit contrived: You can get water anywhere, can’t you? Usually, you can. But if you can’t, you’ll be miserable. Put a couple of sealed bottles in your kit. If you don’t have access to water, you’ll have a backup, and any headache will be the result of thunderous applause and not dehydration!

More presentation survival tips

• 10+ keyboard shortcuts to help you deliver a smooth PowerPoint presentation
• Preflight checklist for your PowerPoint presentations
• Five PowerPoint add-ons that go beyond ordinary slide shows
• 10+ things to check when your presentation runs into technical problems

Other essential items?

What else do you make sure to take with you when you’re delivering a presentation? Share your recommendations with fellow TechRepublic members.

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8 Physical Tools Every Virtual Speaker Must Have

From microphones to monitors to webcams, here are the tools you need to make your online presentation a success.

Virtual meetings are rising in popularity. That means there’s an opening for online speakers skilled in relating to an audience using a virtual event platform. But you need more than good speaking skills.

You need the right equipment to captivate your audience. This guide looks at the online presentation tools you need to succeed.  

1. Digital Pens

Digital pens are a must-have online presentation tool. You’ll need them for white board like the ones above or your tablet.

What to look for when buying a digital pen:

• Is it universal, working across all devices and screens?
• Does the stylus only work with iOS and Android? What about windows?
• Is the pen a 2-in-1, meaning it comes with different tips (disk or fiber)

5 digital pen choices :

2. Stand Up Desks and Risers  

You don’t want to stay seated during your presentation. Standing up and moving keep you and your audience engaged during your virtual presentation.

Whether you opt for a standup desk or converter often comes down to budget. Here are some choices:

Desk Top System

Desktop: 31.5 x 18

Height: Extends to 17 inches tall

Assembly: None

Desk Top System with keyboard shelf

Desktop: 32.6 x 17.8

Height: Extends to 19.5 inches tall

Assembly: Yes

Stand Steady X-Elite Pro Corner Desk

Desk Top System  

Desktop: 39.25 x 28

Height: Extends to 16.75 inches tall

Assembly: No

Electric height adjustable desk

Desktop: 48 x 30

Height: Extends to 47.6 inches tall

Stand Steady Tranzendesk

Crank stand desk with attachable motor riser

Desktop: 55 x 23.75

Height: Extends to 46 inches tall

Webcams can be better than your computer's video camera.

You want clarity, so that your audience can see your online presentation.

You have a computer with a camera, but it might not provide the best picture clarity and quality. That’s where a webcam comes in. 

You may see these terms when looking for a webcam. Here’s what they mean:

What is FPS?

The number of frames per second. 30 fps has long been the standard for television. 

What is resolution?

The number of pixels in an image.

What is a pixel?

In simple terms, pixels are directly related to picture quality . The more pixels, the better picture.

What does plug and play mean? 

You don’t have to download any software. Just plug the webcam into your device and it’s ready.

Five webcams to consider, from budget to more expensive models

The Jelly Comb 1080p webcam

• Privacy Shutter
• Auto focus, light adjustment
• Audio: Stereo
• Compatibility: 
• Plug and play:

Weicha 1080p webcam

• Works with many video conferencing applications 
• Webcam autofocus
• Noise cancelling microphone
• 5 million pixel autofocus
• Plug and play: yes

Nanshiba 1080p webcam

• Dual microphone
• Noise canceling, facial enhancement technology
• Incudes a tripod

Vitade PC 1080p webcam

• Automatic low light and facial enhancement technology   
• H.264 encoding uses half the file space 
• 80 inch wide angle lens
• Real-time autofocus

Logitech HD C922x Pro Webcam 

• 30 fps 
• Automatic focus
• H.264 encoding 
• Table tripod

4. A Second Monitor

This is a case where one might not be enough.

Use one monitor for your presentation and a second to see attendees and answer their questions. Monitors in the $100 price range tend to have about the same specs, but we’ve listed five here for your consideration

5. Speedy WiFi Connection

Sluggish wifi could ruin your virtual presentation. Here’s what you need to know to stay online at the speed you need

What is upload and download speed?

• Upload speed is uploading information from your device to the internet. Download speed is the opposite, downloading information to your device.

Why upload and download speeds are important?

• Slow speeds make data transfer sluggish, slowing down your presentation

What speed do I need?

• For video conferencing systems , generally three to five mbps to upload and .5 to download

How do I test my internet speed?

• Provides a stronger, faster, and more reliable connection
• Sound quality 
• Video quality 

6. Headsets

Computers come with microphones, but you don’t want to rely on that since open mics can pick up the background noise. Here are some noise-cancelling headphones:

• Note: Bluetooth is the wireless connection between devices, so the higher the Bluetooth version, the faster the  connection speed.

7. Microphones

Don’t like headphones because they feel awkward? Here are some options for microphones.

Mic has additional volume knob for louder output

Plug and play USB

Adjustable stand

Compatible with Windows, Mac

Maono boom USB

Pop filter, foam windscreen removes background noise

USB dataport

Boom arm set

Condenser microphone for clear voice

Blue Snowball

Adjustable desk top stand

Works with Windows and Mac

Compatible with Skype

Has gain control and mute button

Requires minimum 64MB of RAM

Samson Meteor Mic

Fold back legals for easy transport

Minimize ambient sound

Plus and play USB

Zero latency with level control 

8. Lighting

You’ll need a well-lit area for your online presentation. Here’s four reasons why.

• You want your audience to see you clearly.
• You don’t want your audience distracted by shadows, glare, or darkness
• You want your virtual event attendees to easily see your white boards, slides, and other information 
• You don’t want to adjust lighting during your presentation. That’s an unwanted distraction

Types of lighting

Chances are you’ll need one of these two types.

• Easy to buy and inexpensive with many under $20.
• The Simple Deluxe 2-pack (pictured left) is one example
• Caution: Clamp lights may not have dimming controls so you can’t control the light

• Dimmers provide more lighting control
• The Neewer kit contains a diffuser to soften lights, a stand, carrying case, and more 
• Stand height extends to 75 inches 

 App controlled dimmable lights 

• The GVM model can be remotely controlled by an app
• Wireless operation possible
• Rotates 360 degrees

Here’s a recap of the tools you’ll need to make  your virtual event a success.

As you can see, setting up a virtual speaking event studio isn't complicated --- you just need the right equipment.

A good microphone ensures your audience hears you and a webcam can provide clearer picture quality.

Don't forget about lighting. You don't want shadows impacting picture quality.

You'll also want a standing desk or a riser, so you're not seated during the entire virtual event. Standing makes you and the meeting more active.

Having the right equipment will ensure that all of your virtual speaking gigs are nothing less than a success!

Find The Top Virtual Speakers

For planners, for speakers, for everyone.

How-To Geek

8 tips to make the best powerpoint presentations.

Want to make your PowerPoint presentations really shine? Here's how to impress and engage your audience.

Quick Links

Table of contents, start with a goal, less is more, consider your typeface, make bullet points count, limit the use of transitions, skip text where possible, think in color, take a look from the top down, bonus: start with templates.

Slideshows are an intuitive way to share complex ideas with an audience, although they're dull and frustrating when poorly executed. Here are some tips to make your Microsoft PowerPoint presentations sing while avoiding common pitfalls.

It all starts with identifying what we're trying to achieve with the presentation. Is it informative, a showcase of data in an easy-to-understand medium? Or is it more of a pitch, something meant to persuade and convince an audience and lead them to a particular outcome?

It's here where the majority of these presentations go wrong with the inability to identify the talking points that best support our goal. Always start with a goal in mind: to entertain, to inform, or to share data in a way that's easy to understand. Use facts, figures, and images to support your conclusion while keeping structure in mind (Where are we now and where are we going?).

I've found that it's helpful to start with the ending. Once I know how to end a presentation, I know how best to get to that point. I start by identifying the takeaway---that one nugget that I want to implant before thanking everyone for their time---and I work in reverse to figure out how best to get there.

Your mileage, of course, may vary. But it's always going to be a good idea to put in the time in the beginning stages so that you aren't reworking large portions of the presentation later. And that starts with a defined goal.

A slideshow isn't supposed to include everything. It's an introduction to a topic, one that we can elaborate on with speech. Anything unnecessary is a distraction. It makes the presentation less visually appealing and less interesting, and it makes you look bad as a presenter.

This goes for text as well as images. There's nothing worse, in fact, than a series of slides where the presenter just reads them as they appear. Your audience is capable of reading, and chances are they'll be done with the slide, and browsing Reddit, long before you finish. Avoid putting the literal text on the screen, and your audience will thank you.

Related: How to Burn Your PowerPoint to DVD

Right off the bat, we're just going to come out and say that Papyrus and Comic Sans should be banned from all PowerPoint presentations, permanently. Beyond that, it's worth considering the typeface you're using and what it's saying about you, the presenter, and the presentation itself.

Consider choosing readability over aesthetics, and avoid fancy fonts that could prove to be more of a distraction than anything else. A good presentation needs two fonts: a serif and sans-serif. Use one for the headlines and one for body text, lists, and the like. Keep it simple. Veranda, Helvetica, Arial, and even Times New Roman are safe choices. Stick with the classics and it's hard to botch this one too badly.

There reaches a point where bullet points become less of a visual aid and more of a visual examination.

Bullet points should support the speaker, not overwhelm his audience. The best slides have little or no text at all, in fact. As a presenter, it's our job to talk through complex issues, but that doesn't mean that we need to highlight every talking point.

Instead, think about how you can break up large lists into three or four bullet points. Carefully consider whether you need to use more bullet points, or if you can combine multiple topics into a single point instead. And if you can't, remember that there's no one limiting the number of slides you can have in a presentation. It's always possible to break a list of 12 points down into three pages of four points each.

Animation, when used correctly, is a good idea. It breaks up slow-moving parts of a presentation and adds action to elements that require it. But it should be used judiciously.

Adding a transition that wipes left to right between every slide or that animates each bullet point in a list, for example, starts to grow taxing on those forced to endure the presentation. Viewers get bored quickly, and animations that are meant to highlight specific elements quickly become taxing.

That's not to say that you can't use animations and transitions, just that you need to pick your spots. Aim for no more than a handful of these transitions for each presentation. And use them in spots where they'll add to the demonstration, not detract from it.

Sometimes images tell a better story than text can. And as a presenter, your goal is to describe points in detail without making users do a lot of reading. In these cases, a well-designed visual, like a chart, might better convey the information you're trying to share.

The right image adds visual appeal and serves to break up longer, text-heavy sections of the presentation---but only if you're using the right images. A single high-quality image can make all the difference between a success and a dud when you're driving a specific point home.

When considering text, don't think solely in terms of bullet points and paragraphs. Tables, for example, are often unnecessary. Ask yourself whether you could present the same data in a bar or line chart instead.

Color is interesting. It evokes certain feelings and adds visual appeal to your presentation as a whole. Studies show that color also improves interest, comprehension, and retention. It should be a careful consideration, not an afterthought.

You don't have to be a graphic designer to use color well in a presentation. What I do is look for palettes I like, and then find ways to use them in the presentation. There are a number of tools for this, like Adobe Color , Coolors , and ColorHunt , just to name a few. After finding a palette you enjoy, consider how it works with the presentation you're about to give. Pastels, for example, evoke feelings of freedom and light, so they probably aren't the best choice when you're presenting quarterly earnings that missed the mark.

It's also worth mentioning that you don't need to use every color in the palette. Often, you can get by with just two or three, though you should really think through how they all work together and how readable they'll be when layered. A simple rule of thumb here is that contrast is your friend. Dark colors work well on light backgrounds, and light colors work best on dark backgrounds.

Spend some time in the Slide Sorter before you finish your presentation. By clicking the four squares at the bottom left of the presentation, you can take a look at multiple slides at once and consider how each works together. Alternatively, you can click "View" on the ribbon and select "Slide Sorter."

Are you presenting too much text at once? Move an image in. Could a series of slides benefit from a chart or summary before you move on to another point?

It's here that we have the opportunity to view the presentation from beyond the single-slide viewpoint and think in terms of how each slide fits, or if it fits at all. From this view, you can rearrange slides, add additional ones, or delete them entirely if you find that they don't advance the presentation.

The difference between a good presentation and a bad one is really all about preparation and execution. Those that respect the process and plan carefully---not only the presentation as a whole, but each slide within it---are the ones who will succeed.

This brings me to my last (half) point: When in doubt, just buy a template and use it. You can find these all over the web, though Creative Market and GraphicRiver are probably the two most popular marketplaces for this kind of thing. Not all of us are blessed with the skills needed to design and deliver an effective presentation. And while a pre-made PowerPoint template isn't going to make you a better presenter, it will ease the anxiety of creating a visually appealing slide deck.

The 7 Best Projectors for PowerPoint Presentations (2024)

Written by co-founder Kasper Langmann , Microsoft Office Specialist.

All done with your PowerPoint presentation, and now it’s time to rock the stage🎙

But have you checked on your projector? Does it do your presentation justice?

Going out in the market – you’ll find an endless variety of projectors that range from $100 to $5000 and even more. But not every projector is meant for you.

To find the best projector for PowerPoint presentations, we went on researching and testing the top projectors on the market. And finally, we have pulled together the best 7. 

Spoiler Alert

Before you go through the features of each of our 7 picks below – let me tell you my favorite pick.

Our top pick on this list is the Epson Powerlite X49 🏆 We love it because it is packed with all the great features you can expect on a modern projector. And considering the features it offers, its price tag won’t leave you sobbing in a corner.

But you must not stop here. Going through the complete list below may find you a better projector for your needs.

A quick note of how we test each projector

To assess each projector, we are going to evaluate it on 5 main parameters.

Image Resolution, Brightness, Connectivity, Portability, and Value-for-Money.

All of these features make the most important considerations for a business projector.

So here come the 7 best PowerPoint projectors on the market👇

Projectors Reviewed

1: Epson PowerLite X49 (Best Overall)

2: BenQ MW560 Business Projector (Best for Large Rooms)

3: AAXA P7 + (Best Portable)

4: ViewSonic M1 + Projector (Best Battery Charged)

5: Optoma GT1080HDRx (Best Short Throw Projector)

6: Epson Powerlite 2250U (Best Brightness)

7: ViewSonic PA503W (Best on Budget)

This list was last updated on January 4th, 2024.

1. Epson PowerLite X49 (Best Overall)

The modern-day Epson PowerLite X49 makes our favorite projector on this whole list. It brings you outstanding features for a very pocket-friendly price. 

What do you generally need in a PowerPoint projector? Great, crisp pictures that make sure the text doesn’t go blurry when too small. Fine brightness, easy wireless connectivity, and a reasonable price tag.

Let me tell you, this projector brings you all these features in a package.

The visual performance of this projector is simply beyond excellent. You won’t see the image quality going down even on a 300 inches screen💁‍♀️

Specifications of this Model

• Connectivity : USB, HDMI, Wireless connectivity
• Image Resolution: 1024 * 768
• Brightness : 3600 Lumens
• Special Feature: Built-in moderation feature that allows easy sharing by up to 50 people

Score on Review Parameters

Image Resolution: Simply perfect. X49 is designed to offer large-scale presentations with a crisp and compelling image resolution. It can project up to 1.07 billion colors (we’re still counting the zeros in the said figure). Brightness : Perfect digital light processing. 3600 Lumens of color brightness together with the 3LCD technology. Native XGA resolution, and a contrast ratio of 16000:1. This brings excellent visuals even in well-lit environments. Connectivity : Network capability (using RJ-45) allows users to connect to the projector wirelessly using the Epson iProjection App. Additionally, it offers USB and HDMI ports. And the best part – you can project wirelessly from your PC, MacBook, Chromebook, iOS, and other Android Devices. Longevity : The life of the X49 lamp spans up to 6000 hours under normal mode and 12000 hours under Eco mode. That means if you use it for 4 hours straight every day, it will last for more than 8 years (at least). Portability : Manual horizontal and automatic keystone correction makes it very flexible to move and place the projector anywhere around the room. Moderator Function: We didn’t pick this up as a review parameter because most of the projectors on the market won’t have this function. But this is worth mentioning that this projector allows up to 50 users to connect to the display simultaneously. This makes it perfect for business conferences and other idea-sharing meetings. Value-for-Money: So many modern features for under $500. Great value for money.

Overall Spreadsheeto Rating: 💚💚💚💚💚💚 6/6

The Epson PowerLite X49 is a projector with all the latest features that you can expect from a projector. And the fact that it doesn’t come for a very hefty price tag – this one’s certainly my top pick.

2. BenQ MW560 Business Projector (Best for Large Rooms)

This one’s for your meeting room needs🤝

Have an important presentation, and you just can’t afford anything less than excellent image quality?

For big hall meetings (yes, those with tens of people) where you want the screen to be visible to the last person in the hall, too – you need the BenQ MW560 .

• Connectivity : VGA, HDMI
• Image Resolution: 1280 * 800
• Brightness : 4000 Lumens

Image Resolution: The BenQ MW560 is designed for rendering crystal-clear presentations that will win the day. It comes with the finest precision lenses that offer a lucid picture quality. Brightness: This projector outputs a brightness of 4000 ANSI Lumens and a 20,000:1 contrast ratio giving the projector a higher light resistance even in ambiently lit rooms. Connectivity: Dual HDMI ports for multiplatform digital connectivity. That’s expanded faster connectivity. Additionally, you get USB Type-A, USB Mini-B, and RS-232 ports, too. Longevity: Smart Eco Mode allows you to save up to 70% of the lamp’s life – taking it to a total of 15,000 hours of projection. It shuts off automatically after 20 minutes of inactivity to save power. Portability: Not a very portable projector. But there are many features in-built into it for better alignment like Auto Vertical Keystone, Kensington Lock, etc. Value-for-Money: The price for BenQ MW560 ranges from $400 to $800 – depending on the lamp and throw type. Good value for money.

Overall Spreadsheeto Rating: 💚💚💚💚💚🤍 (5/6)

The BenQ MW560 comes in four variations – LED and Lamp type. Short throw / Normal throw. Choose the one that suits your business needs the best.

3. AAXA P7 + (Best Portable)

Not all meetings take place in a formal office with all the top-notch equipment in place.

Sometimes, you can expect it to be simply out of the ordinary (maybe on the road😆). And that’s where you just can’t carry a full-size projector + stand + screens and whatnot.

That’s where you need something as compact and portable as the AAXA P7+ . This one will fit inside your pocket (not kidding)🤏

• Connectivity : Bluetooth, Wi-Fi, USB, HDMI
• Image Resolution: 1920 x 1080
• Brightness : 550 LED Lumens

Image Resolution: Features the DLP technology that delivers a crisp, native resolution of 1920 by 1080. Can upscale this to 4K. Brightness : 550 lumens (when connected to power) and 400 (when used on battery). It can deliver images for a 200-inches screen but only in dark areas. Brightly lit rooms will wash out the image. Connectivity : Wireless screen mirroring for your iPhone and Android (we love that). Also has 5G and Wi-Fi compatibility. Supports Type-C cables, Micro SD Card, USB, and a HDMI cable too. Longevity : Only under 3 hours of battery life which might not be very sufficient. Also, the battery life diminishes as the projector ages. Comes with a charger. Portability : Perfect in terms of portability. No wiring, setting up, and installation needs. Grab it and take it wherever you want like your cellphone. Value-for-Money: For $331, you get a smart, super advanced projector that fits into your palm. Average value for money.

They call it “The world’s smallest option (in terms of portable projectors) on the market”. And guess what? That’s not even wrong. In my view, that’s the best compact projector you can get in this size.

4. ViewSonic M1 + Projector (Best Battery Charged)

No time to do a lot of wiring before you start presenting? Get your hands on M1+ from ViewSonic . This is our favorite battery-operated, portable business projector.

With a 6-hour battery life (on full power mode), you can easily manage at least 2 meetings without having to recharge it in between 🔋

Additionally, integrated Wi-Fi connectivity allows you to stream content from the internet too. The best part? It’s compact and super lightweight. This makes it easily portable – just grab it by the handle and move it indoors or outdoors.

2500 Lumens brightness promises detailed imagery in dark rooms or low-lit rooms.

And did I mention it? It has a very smart, built-in safety turn-off feature. It temporarily turns off the lens upon sensing objects too close to the projector. This is particularly to protect the eyes of users if they mistakenly come too close to the lens👀

• Connectivity : Bluetooth, HDMI 1.4 (HDCP1.4), Wi-Fi, USB 3.1 Type C, USB 2.0 Type A
• Image Resolution: 1920 * 1080
• Special Feature: Short throw range and Built-in dual Bluetooth speakers (Harman Kardon)
• Brightness : 2500 Lumens

Image Resolution: 1920*1080 enables excellent resolution. Brightness : 2500 Lumens brightness will work well in dark-lit rooms. However, in brightly lit environments, the image might wash out. Connectivity : HDMI, USB C, USB, and MicroSD drive and Wi-Fi connectivity. Has 12GB of local storage. Battery/Longevity: The built-in rechargeable battery runs up to 6 hours under full power mode. That means you can easily make at least 1-2 presentation sessions in one charge. It claims to have a 30,000-hour operational life. Portability : Super portable with WVGA LED projector, a built-in battery, and compact size. It only weighs 2 pounds. Supports a short throw range of 5.2 to 8.5 feet (screen size of 60 to 100 inches). Speakers : It features built-in dual Harman Kardon Bluetooth speakers. Value-for-Money: Comes for $339. Too good for this product.

Overall Spreadsheeto Rating: 💚💚💚💚💚💚 (6/6)

You can also charge your phone or any other device using the USB type C. However, to do so, the projector must be plugged in. This is not much suggested – but in emergency times, why not?

5. Optoma GT1080HDRx (Best Short Throw Projector)

This projector is the optimal choice for smaller meeting rooms🎯

Unless you have a short-throw projector, setting up the projector at a shorter distance will shrink the screen size.

This short throw projector by Optoma is particularly designed for an optimal throw distance of 1.3 feet to 4.4 feet. That’s literally like 4-5 steps away from the screen.

And yes, don’t worry about the picture quality. 3800 Lumens, a 50,000:1 contrast ratio, and a native 1080p HD resolution will deliver super detailed images.

• Connectivity : USB, HDMI
• Brightness : 3800 Lumens

Image Resolution: 1920*1080 resolution enables excellent resolution. Brightness : 3800 Lumens, 50,000:1 contrast ratio, and HDR compatibility with 4K HDR input will produce darker blacks and brighter whites. Excellent color depth. Connectivity : Compatible with media devices and HDMI devices. Longevity : Enjoy an extended lamp life of 15,000 hours. That’s more than 10 years with an average viewing time of 4 hours per day. Throw Range: Experience an ultimate short throw range of 1.3 feet (minimum) to 4.4 feet (optimal). Placing it at a distance of 4 feet will still produce a 120-inch image. Small meeting rooms are no longer a problem. Special features: 10-watt built-in speaker and a fast response rate of 8.4ms. Value-for-Money: The price tag for this projector is $818. For so many top-notch features, this product brings great value for money.

It is very important to know the throw range a projector supports. Among short-range projectors, the Optoma GT1080 is a great choice to make.

6. Epson Powerlite 2250U (Best Brightness)

Need a projector that won’t fail under brightly lit rooms? This needs power lightning.

In other words, this needs the Epson Powerlite 2250U . This projector is a powerhouse in itself. With 5000 Lumens of brightness, the light of this projector won’t dim even under the sun☀

It comes with the 3 LCD, 3-chip technology to deliver High Color Brightness and a High color gamut. To make sure the picture is not washed out, the contrast ratio is set to a high of 15,000:1. This makes it a great option for large conference rooms.

• Connectivity : Optional Wireless networking. Mobile device mirroring with MHL
• Image Resolution: WUXGA (widescreen) Resolution (1920*1200 pixels)
• Special Feature: Built-in external speakers
• Brightness : 5000 Lumens

Image Resolution: Get bright, widescreen images up to 300 inches in size screen. You get a full HD 1080p support. Brightness : This projector features 5000 ANSI Lumens white and color brightness. This paired together with a contrast ratio of 15,000:1 brings you crystal-clear and crisp images in well-lit rooms. Connectivity : Supports HDMI, MHL, and USB A/B. However, based on installing an optional module, you get wireless networking, too. Longevity : Lamp life of 10,000 hours under Eco Mode and 5000 hours under normal mode. Slightly less than other projectors. Portability : No complicated setups. Automatic Vertical and Horizontal Keystone Correction. Value-for-Money: With 5000 Lumens and a fantastic image resolution, the price tag of $1,575 isn’t too much. Good value for money.

The projection method can take any dimension: Front, Rear, or Ceiling mounted. The Epson PowerLite 2250U is designed to deliver crystal-clear pictures from every dimension.

7. ViewSonic PA503W (Best on Budget)

This projector shines at 3800 ANSI Lumens. Not that it is the highest number of lumens you’ll find in a projector. But for this price, it’s just great💰

If your room has ambient light coming in and it’s not possible to pull the blinds or curtains. No worries. The PA503W stands out for daylight viewing too.

• Connectivity : HDMI, VGA, USB ports
• Image Resolution: 1280 * 800 WXGA Resolution

Image Resolution: 1280 * 800 Pixels with WXGA Resolution. The image won’t blur out even on a wider screen. Brightness : 3800 Lumens make this projector stand out even in brightly lit rooms. This makes it an attractive choice for daylight use. Connectivity : Supports HDMI, VGA, and mini USB. It connects with PCs, Macs, and other mobile devices pretty seamlessly. However, it doesn’t support Bluetooth connectivity as it is engineered to deliver crisp and clear visuals. Longevity : The lamp life of this projector is simply outstanding. Under the SuperEco mode, expect the lamp to run for up to 15,000 hours. No frequent lamp replacements. Portability : A 1.1x optical zoom and 40-degree vertical keystone correction make it easy to set up. So even if you want to relocate it sometime, it won’t be that big of a deal. Value-for-Money: Here is the best part about this projector. Such excellent brightness features for $387. Excellent value for money.

Other projectors with similar features (3000+ ANSI Lumens, a high contrast ratio, and better than basic SVGA resolution) would cost you somewhere between $1000 to $5000. ViewSonic PA503W is a reliable and high-performance projector. And at this price, is a deal not to miss.

Wrapping things up…

These are the 7 best projectors on the market (for different needs). However, there is no end to the varieties you’ll find out there once you begin searching.

To make sure you make an efficient purchase, be clear on your needs.

What do you need? A projector that works through bright daylight? Perfect for a large conference room? Want better image resolution? Or something more compact and portable?

Once you have your choices aligned, know your budget. Based on this, your options will be narrowed down to only a few. Buying is then no longer a hectic thing💪

After you get the right projector for your PowerPoint presentation – the next device you need is a PowerPoint clicker.

Read our review here to get yourself one of the best 7 PowerPoint clickers on the market.

Presentation Guru

10 essential items for the presenter on the go.

If you are a professional presenter, motivational speaker or someone who has to give presentations frequently, you might want to use your own presentation kit. In a previous post we pointed out various tech problems for presenters and how to avoid them, as well as a comprehensive guide to use a mobile device to give a presentation . This time we will provide you with a list of the 10 essential presentation items that you can keep in your presentation kit to avoid running into an embarrassing situation due to technical problems or the absence of critical equipment at a venue.

1) Portable Projector

I was at a seminar a few days back and the only presenter that stood out among the rest was the one who had some visual aid. Speeches can be boring and keeping your audience attentive without a visual aid can be hard. This is why it is useful to make presentation slides or to use videos, diagrams or charts to explain your presentation topic. However, not every presentation venue has projectors, and sometimes you can be left with no choice but to opt for an oral presentation.

What can help you avoid missing out on that critical piece of visual aid is the use of a pocket / portable projector. Not only can a portable projector be a lifesaver in meetings and conferences but also when there might not be any projector available for presenting your content; or when the available projector might be busted.

If you’re looking for a portable projector, you might want to look into a tripod pocket projector or a model like the Magnasonic mini video projector , which works with smartphones, tablets and cameras.

2) HDMI / DVI / VGA Adapter

Projectors and computers are not always the happiest couple. Sometimes you can end up with a projector which has no HDMI input (e.g. a legacy model), which means your laptop will not be able to connect to it, as modern Windows based laptops usually don’t have a VGA port. If you’re a Mac guy, you would know how Apple took excruciatingly long to add an HDMI port. Either way, having a portable adapter with multiple ports can help you avoid a massive headache.

A few adapters you can look into include; Cable Matters DisplayPort to HDMI/DVI/VGA Adapter , which supports 4K Resolution (via HDMI), as well as has DVI and VGA ports. Another good option can be the Belinda 3in1 Mini Displayport to HDMI DVI VGA Adapter (among other models).

3) Presentation Remote

This is one of the most common device many presenters carry. Not only can a presentation remote help you move freely on the stage as you manage your slides, but also provide you with additional features; such as the Satechi Bluetooth Smart Pointer Mobile Presenter , which also provides a laser pointer, remote control for multiple devices, such as a Mac, iPhone, iPad, iPod Touch and Android smartphone (specific models).

Also check out these highest rated presentation remotes on Amazon .

4) Mini Wireless Keyboard

It’s hard to imagine typing without a keyboard of some sort. What’s perhaps even harder is to carry a large keyboard everywhere you go. This is why you might find it handy to carry a mini wireless keyboard. One of the models you might want to check out is the Rii Mini Wireless 2.4GHz Keyboard , which works with not only PCs or Macs but also Xbox 360, Xbox One, PS3 and PS4, Google Android TV Box, HTPC and IPTV.

5) Wireless Microphone

How often have you seen a microphone malfunction? Probably more often than you can remember. Then there are microphones that somehow aren’t loud enough due to technical issues or the negligence of event organizers. To be on the safe side, you might want to use a wireless microphone.

You can opt for something like the Nady DKW DUO Dual Wireless Headmic Microphone VHF System or something more inexpensive like the Shure PGA31 Headset Condenser Microphone .

6) Portable Speakers

I have seen some presenters carry portable speakers and they do tend to come in handy every now and then to play videos and other digital content if and when there is an issue with the default sound system. You can either opt for something a bit more loaded like a presentation speaker and amplification System or perhaps a cheaper option like a portable wireless Bluetooth speaker .

7) Presentation Timer

If you need to organize events where multiple speakers need to speak, or wish to time your own presentations perfectly, a portable timer might be a good addition to your presentation kit.

While you can use a basic timer to guide you with the time needed to finish your presentation, you can also opt for something more feature-rich, such as a presentation timer with red-yellow-green stop lights . This type of timer usually comes with additional features like a beeper, clock and connectivity for multiple timekeepers.

8) Laptop Security Cable

You might not know this but most laptops come with a slot to use a security cable to protect your computer. To protect your data from theft, and to add an extra layer of security to your device, you can use a laptop security cable. If you handle sensitive, confidential data on your laptop (e.g. corporate data), then you might want to ensure you add a laptop security cable to your presentation kit.

9) Smartpen

While this is not a commonly used device by most presenters, however, its utility to presenters can be immense. A smartpen can allow you to write freely using a digital pen on a piece of paper or a digital screen, as your written or drawn content is revealed on the big screen.

One of the most famous Smartpen brands is LiveScribe , which comes packed with a plethora of handy features for writing and freehand drawing, with the ability to record everything you say and hear.

10) MYO gesture Control Armband

MYO is a really cool gadget which lets you remotely control different devices using hand gestures like a Jedi. Not only can you control PowerPoint slides with hand gestures but your music, games, and even an actual drone!

We think the MYO Gesture Control Armband is still a bit too ambitious, hence we placed it at the bottom of the list but make no mistake, but this device is the closest thing you will ever be to Darth Vader or perhaps Luke Skywalker. Personally, I always liked Obi Wan Kenobi.

We hope our list above will help you be at top of your game, and be prepared for the dark side of presentation malfunctions with your own presentation kit. May the force be with you!

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Farshad Iqbal

+farshad iqbal, latest posts by farshad iqbal ( see all ).

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2nd April 2021 at 4:55 am

Greetings, I’m interested in a bundle package. Can you recommend a free?

CAS Webb Webbcatcher & Associates 324-373-6432 [email protected]

7th April 2021 at 2:34 am

Very helpful 👍👍 Thankyou

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Presentation Checklist: What to do Before and After Delivery

October 27, 2017 - Dom Barnard

Before you give a presentation, you might want to work through this checklist to make sure you haven’t missed anything.

Purpose of the presentation

• What is the purpose of your presentation?
• What is the end goal?
• What would you consider a successful outcome?

Presentation preparation

• Check how long your presentation slot is
• Check that your presentation doesn’t overrun on time
• Rehearse your presentation to friends or colleagues
• Rehearse your presentation using  virtual reality  to reduce nerves
• Prepare speaker notes or cue cards
• Take a  presentations training course  to improve your skills
• Think about where to breathe and pause
• Number your notes in case you drop them
• Ensure  your introduction  explains your objectives and grabs the audiences’ attention
• Clearly define the points of the presentation
• Check the main points are in  logical order  and flow well
• The conclusion should be clear, concise and tie with the introduction
• Make sure you are knowledgeable about the topic you are presenting

Presentation slides

• Keep slide designs  simple and concise  – use minimal text and high quality pictures
• Make sure there are no grammar or spelling errors on the presentation slides
• Check and facts you display and make sure you can back them up
• If appropriate, post slides to the web, include URL at end of talk
• Saved your presentation onto two different formats (USB, cloud storage, etc.)
• Confirmed that the audio-visual equipment you require will be in the room
• Ensure you  practice with your presentation slides  to get the correct timings

Visual aids and handouts

• Check the  visual aids  are easy to read and understand
• Make sure they tie into the points you are trying to communicate
• Ensure they can be easily seen from all areas of the room
• Prepare any handouts  you want to give out and proof read them
• Make sure you have sufficient handouts
• Double check the visual aids are working (especially if it’s a demo)

Audience analysis

• Think about  who will be in the audience
• Determine if there will be decision makers
• Think about their knowledge of the topic
• Think about if their native language is the same language as the presentation
• Check if the organiser can provide a rough demographic

Audience questions

• Think about possible  questions you will be asked  and have spare slides to address them
• Decide how long you will leave for questions at the end
• Decide if you want to specify areas you are willing to answer questions on

Other speakers at the event

• Found out who else will be speaking and what they will be speaking about
• Check if other speaker topics are related to yours
• Check if someone else will introduce you or if you need to do it yourself
• Determine whether you will be presenting alone or as part of a group

Location and type of event

• Check the floor, room and location of the event
• Find a contact persons email or number in case you are running late
• Get directions to the venue, including parking vouchers if required
• Try to find last year’s programs to determine the style of the event
• Check if there are reviews of the event on blogs or social media
• Check the type of event – is it an industry event where you’re expected to address professionals? Is it a seminar for aspiring leaders looking for inspiration and motivation?
• Check the style of presenting you’ll be doing (indoors, outdoors, standing, sitting, etc.)
• Understand the size and layout of the room you will be presenting in

Your appearance

• Make sure you are dressed and groomed appropriately and aligned with the audience’s expectations
• First impressions  are very important for credibility, maintain a polished and professional look
• Practice your speech paying close attention to your body language and posture, both of which will be assessed by the audience
• Decided what to wear the day before
• As a rule of thumb, dress slightly better than your audience members

On the morning of the event

• Eat a good breakfast to give you energy on stage
• Get some light exercise in
• Check your laptop is charged
• Check you have your slides ready on your laptop
• Avoid unnecessary stress by getting to the venue early

Bring with you to the event

• Bottle of water in case your throat goes dry
• Your laptop and any necessary cables
• Backup slides on a USB or hard drive
• A remote to  control your slides  if required
• Extension cord if required
• Any physical demo, handouts, or other visual aids if required
• Your presentation notes or cue cards

At the event

• Register and let the organiser know you’ve arrived
• Find your room and watch another speaker present
• If time allows, mingle and  meet people  who might be in your audience
• Return to the room before the speaker before you finishes, maximising your time to set up
• Get your laptop hooked up to projector immediately – most problems occur here
• Test your slides and any videos
• Walk around on stage and get comfortable with the room
• Run through the first couple of minutes of your presentation
• Make sure you have a glass or bottle of water with you
• Sit in the back row and make sure your text is readable
• If you’re nervous, distract yourself by going for a walk
• Turn your mobile on silent

After the event

• Make yourself visible so people can find you to ask questions about your talk
• Write questions from attendees on their business cards so you can answer in email later
• Post slides online or to  SlideShare  if appropriate
• Email people who gave you their cards, answering their questions
• Thank the organiser and ask for any feedback
• If your talk was filmed, ask for a copy so you can learn from it

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How to Set Up a Projector and Laptop for Presentations

Learn to use a projector as a laptop monitor for large groups

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What to Know

• Wired: Connect one end of video cable to laptop's monitor port and other end to projector's "in" port.
• Wireless: Connect wireless transmitter device to laptop and/or projector. Turn on laptop, then turn on projector.

This article explains how to set up a projector and laptop for presentations.

Laptop and Projector Setup (Wired)

If the laptop will be wired to the projector with audio/video cables, this is how you need to set it up:

Make sure the laptop and projector are both turned off before making any connections.

You can turn off a laptop by hitting the power button or using the shutdown function in the operating system. To shut down a projector, press its power button, usually on the top or front of the device; if you can't find it, just unplug it from the wall.

Connect one end of the video cable to the laptop's monitor port and the other end to the projector's "in" port.

The ends of the cable are the same, so it doesn't matter which one goes into which device.

Take a minute to ensure that both ends are securely connected, and tighten if necessary.

A loose connection at either end will prevent the presentation from displaying or might shut the video off randomly. Use a screwdriver or small pliers to tighten the connectors if necessary, but just pushing both ends as far as possible into each port should be enough.

HDMI cables can't be screwed in like some VGA and DVI cables can, so pushing until you reach the end of the port is the best you can do.

If your projector has a mouse for remote control, connect the cable to the laptop's mouse port and then connect the other end to the Projector Mouse/Com port.

If the projector uses an infrared remote, make sure the USB adapter is in place and that the devices are lined up correctly for the signal to be sent and received.

Connect the audio cable included with the projector to the audio "out" port on the laptop and the audio "in" port on the projector. Make sure these connections are tight.

Your projector/laptop setup doesn't need an audio cable if you're using an HDMI cable because HDMI carries both video and audio.

Turn on both the laptop and the projector, and then double-check that the connections have been properly secured.

Laptop and Projector Setup (Wireless)

Some laptops connect to projectors wirelessly, in which case the setup directions are different:

Wired projector/laptop setups are much more straightforward than wireless setups because there are multiple, often manufacturer-specific methods to using a laptop with a wireless projector. The general steps below will have to be adapted to apply to your situation, so it's important to read the manual that comes with the projector for specific directions.

Turn off both the wireless projector and the laptop.

Connect the wireless transmitter device to the laptop and/or projector as described in the projector's manual. This is the device that allows communication between the laptop and the projector.

You can skip this step if your projector and laptop come with the ability to connect to each other out of the box. You'll know this by reading the documentation that came with the projector.

Turn on the laptop and wait for it to fully boot up.

Install on the laptop any software that was provided with the projector. It's possible that the projector works out of the box with basic drivers provided by your operating system , but if not, install and run any projector related programs.

Turn on the projector. We're waiting this long to do this step so that the laptop will for sure recognize the projector when it turns on.

The computer should automatically recognize the projector so long as the correct hardware is plugged into both and any relevant software installed on the computer. If the laptop doesn't recognize the projector, close down and reopen the software that you installed, reboot the computer, or consult the projector's documentation.

• Always run through your presentation to make sure it looks the way you want and that the sound (if used) is set to an acceptable level and works properly. You probably want the sound to be louder than normal so that it'll be heard as the room fills with people.
• In the event of a power outage, you might think about being prepared enough to have battery backup handy for the laptop and projector.
• Don't have a projector yet? See our hand-picked list of the best mini projectors or this list of the best 4K and 1080p projectors .

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Presentation Equipment

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• it can be used in daylight
• the user can face the audience
• the user can write or draw directly on the transparency while in use

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