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How to Make a PowerPoint Presentation (Step-by-Step)
- PowerPoint Tutorials
- Presentation Design
- January 22, 2024
In this beginner’s guide, you will learn step-by-step how to make a PowerPoint presentation from scratch.
While PowerPoint is designed to be intuitive and accessible, it can be overwhelming if you’ve never gotten any training on it before. As you progress through this guide, you’ll will learn how to move from blank slides to PowerPoint slides that look like these.
Table of Contents
Additionally, as you create your presentation, you’ll also learn tricks for working more efficiently in PowerPoint, including how to:
- Change the slide order
- Reset your layout
- Change the slide dimensions
- Use PowerPoint Designer
- Format text
- Format objects
- Play a presentation (slide show)
With this knowledge under your belt, you’ll be ready to start creating PowerPoint presentations. Moreover, you’ll have taken your skills from beginner to proficient in no time at all. I will also include links to more advanced PowerPoint topics.
Ready to start learning how to make a PowerPoint presentation?
Take your PPT skills to the next level
Start with a blank presentation.
Note: Before you open PowerPoint and start creating your presentation, make sure you’ve collected your thoughts. If you’re going to make your slides compelling, you need to spend some time brainstorming.
For help with this, see our article with tips for nailing your business presentation here .
The first thing you’ll need to do is to open PowerPoint. When you do, you are shown the Start Menu , with the Home tab open.
This is where you can choose either a blank theme (1) or a pre-built theme (2). You can also choose to open an existing presentation (3).
For now, go ahead and click on the Blank Presentation (1) thumbnail.
Doing so launches a brand new and blank presentation for you to work with. Before you start adding content to your presentation, let’s first familiarize ourselves with the PowerPoint interface.
The PowerPoint interface
Here is how the program is laid out:
- The Application Header
- The Ribbon (including the Ribbon tabs)
- The Quick Access Toolbar (either above or below the Ribbon)
- The Slides Pane (slide thumbnails)
The Slide Area
The notes pane.
- The Status Bar (including the View Buttons)
Each one of these areas has options for viewing certain parts of the PowerPoint environment and formatting your presentation.
Below are the important things to know about certain elements of the PowerPoint interface.
The PowerPoint Ribbon
The Ribbon is contextual. That means that it will adapt to what you’re doing in the program.
For example, the Font, Paragraph and Drawing options are greyed out until you select something that has text in it, as in the example below (A).
Furthermore, if you start manipulating certain objects, the Ribbon will display additional tabs, as seen above (B), with more commands and features to help you work with those objects. The following objects have their own additional tabs in the Ribbon which are hidden until you select them:
- Online Pictures
- Screenshots
- Screen Recording
The Slides Pane
This is where you can preview and rearrange all the slides in your presentation.
Right-clicking on a slide in the pane gives you additional options on the slide level that you won’t find on the Ribbon, such as Duplicate Slide , Delete Slide , and Hide Slide .
In addition, you can add sections to your presentation by right-clicking anywhere in this Pane and selecting Add Section . Sections are extremely helpful in large presentations, as they allow you to organize your slides into chunks that you can then rearrange, print or display differently from other slides.
The Slide Area (A) is where you will build out your slides. Anything within the bounds of this area will be visible when you present or print your presentation.
Anything outside of this area (B) will be hidden from view. This means that you can place things here, such as instructions for each slide, without worrying about them being shown to your audience.
The Notes Pane is the space beneath the Slide Area where you can type in the speaker notes for each slide. It’s designed as a fast way to add and edit your slides’ talking points.
To expand your knowledge and learn more about adding, printing, and exporting your PowerPoint speaker notes, read our guide here .
Your speaker notes are visible when you print your slides using the Notes Pages option and when you use the Presenter View . To expand your knowledge and learn the ins and outs of using the Presenter View , read our guide here .
You can resize the Notes Pane by clicking on its edge and dragging it up or down (A). You can also minimize or reopen it by clicking on the Notes button in the Status Bar (B).
Note: Not all text formatting displays in the Notes Pane, even though it will show up when printing your speaker notes. To learn more about printing PowerPoint with notes, read our guide here .
Now that you have a basic grasp of the PowerPoint interface at your disposal, it’s time to make your presentation.
Adding Content to Your PowerPoint Presentation
Notice that in the Slide Area , there are two rectangles with dotted outlines. These are called Placeholders and they’re set on the template in the Slide Master View .
To expand your knowledge and learn how to create a PowerPoint template of your own (which is no small task), read our guide here .
As the prompt text suggests, you can click into each placeholder and start typing text. These types of placeholder prompts are customizable too. That means that if you are using a company template, it might say something different, but the functionality is the same.
Note: For the purposes of this example, I will create a presentation based on the content in the Starbucks 2018 Global Social Impact Report, which is available to the public on their website.
If you type in more text than there is room for, PowerPoint will automatically reduce its font size. You can stop this behavior by clicking on the Autofit Options icon to the left of the placeholder and selecting Stop Fitting Text to this Placeholder .
Next, you can make formatting adjustments to your text by selecting the commands in the Font area and the Paragraph area of the Home tab of the Ribbon.
The Reset Command: If you make any changes to your title and decide you want to go back to how it was originally, you can use the Reset button up in the Home tab .
Insert More Slides into Your Presentation
Now that you have your title slide filled in, it’s time to add more slides. To do that, simply go up to the Home tab and click on New Slide . This inserts a new slide in your presentation right after the one you were on.
You can alternatively hit Ctrl+M on your keyboard to insert a new blank slide in PowerPoint. To learn more about this shortcut, see my guide on using Ctrl+M in PowerPoint .
Instead of clicking the New Slide command, you can also open the New Slide dropdown to see all the slide layouts in your PowerPoint template. Depending on who created your template, your layouts in this dropdown can be radically different.
If you insert a layout and later want to change it to a different layout, you can use the Layout dropdown instead of the New Slide dropdown.
After inserting a few different slide layouts, your presentation might look like the following picture. Don’t worry that it looks blank, next we will start adding content to your presentation.
If you want to follow along exactly with me, your five slides should be as follows:
- Title Slide
- Title and Content
- Section Header
- Two Content
- Picture with Caption
Adding Content to Your Slides
Now let’s go into each slide and start adding our content. You’ll notice some new types of placeholders.
On slide 2 we have a Content Placeholder , which allows you to add any kind of content. That includes:
- A SmartArt graphic,
- A 3D object,
- A picture from the web,
- Or an icon.
To insert text, simply type it in or hit Ctrl+C to Copy and Ctrl+V to Paste from elsewhere. To insert any of the other objects, click on the appropriate icon and follow the steps to insert it.
For my example, I’ll simply type in some text as you can see in the picture below.
Slides 3 and 4 only have text placeholders, so I’ll go ahead and add in my text into each one.
On slide 5 we have a Picture Placeholder . That means that the only elements that can go into it are:
- A picture from the web
To insert a picture into the picture placeholder, simply:
- Click on the Picture icon
- Find a picture on your computer and select it
- Click on Insert
Alternatively, if you already have a picture open somewhere else, you can select the placeholder and paste in (shortcut: Ctrl+V ) the picture. You can also drag the picture in from a file explorer window.
If you do not like the background of the picture you inserted onto your slide, you can remove the background here in PowerPoint. To see how to do this, read my guide here .
Placeholders aren’t the only way to add content to your slides. At any point, you can use the Insert tab to add elements to your slides.
You can use either the Title Only or the Blank slide layout to create slides for content that’s different. For example, a three-layout content slide, or a single picture divider slide, as shown below.
In the first example above, I’ve inserted 6 text boxes, 3 icons, and 3 circles to create this layout. In the second example, I’ve inserted a full-sized picture and then 2 shapes and 2 text boxes.
The Reset Command: Because these slides are built with shapes and text boxes (and not placeholders), hitting the Reset button up in the Home tab won’t do anything.
That is a good thing if you don’t want your layouts to adjust. However, it does mean that it falls on you to make sure everything is aligned and positioned correctly.
For more on how to add and manipulate the different objects in PowerPoint, check out our step-by-step articles here:
- Using graphics in PowerPoint
- Inserting icons onto slides
- Adding pictures to your PowerPoint
- How to embed a video in PowerPoint
- How to add music to your presentation
Using Designer to generate more layouts ideas
If you have Office 365, your version of PowerPoint comes with a new feature called Designer (or Design Ideas). This is a feature that generates slide layout ideas for you. The coolest thing about this feature is that it uses the content you already have.
To use Designer , simply navigate to the Design tab in your Ribbon, and click on Design Ideas .
NOTE: If the PowerPoint Designer is not working for you (it is grey out), see my troubleshooting guide for Designer .
Change the Overall Design (optional)
When you make a PowerPoint presentation, you’ll want to think about the overall design. Now that you have some content in your presentation, you can use the Design tab to change the look and feel of your slides.
For additional help thinking through the design of your presentation, read my guide here .
A. Picking your PowerPoint slide size
If you have PowerPoint 2013 or later, when you create a blank document in PowerPoint, you automatically start with a widescreen layout with a 16:9 ratio. These dimensions are suitable for most presentations as they match the screens of most computers and projectors.
However, you do have the option to change the dimensions.
For example, your presentation might not be presented, but instead converted into a PDF or printed and distributed. In that case, you can easily switch to the standard dimensions with a 4:3 ratio by selecting from the dropdown (A).
You can also choose a custom slide size or change the slide orientation from landscape to portrait in the Custom Slide Size dialog box (B).
To learn all about the different PowerPoint slide sizes, and some of the issues you will face when changing the slide size of a non-blank presentation, read my guide here .
B. Selecting a PowerPoint theme
The next thing you can do is change the theme of your presentation to a pre-built one. For a detailed explanation of what a PowerPoint theme is, and how to best use it, read my article here .
In the beginning of this tutorial, we started with a blank presentation, which uses the default Office theme as you can see in the picture below.
That gives you the most flexibility because it has a blank background and quite simple layouts that work for most presentations. However, it also means that it’s your responsibility to enhance the design.
If you’re comfortable with this, you can stay with the default theme or create your own custom theme ( read my guide here ). But if you would rather not have to think about design, then you can choose a pre-designed theme.
Microsoft provides 46 other pre-built themes, which include slide layouts, color variants and palettes, and fonts. Each one varies quite significantly, so make sure you look through them carefully.
To select a different theme, go to the Design tab in the Ribbon, and click on the dropdown arrow in the Themes section .
For this tutorial, let’s select the Frame theme and then choose the third Variant in the theme. Doing so changes the layout, colors, and fonts of your presentation.
Note: The theme dropdown area is also where you can import or save custom themes. To see my favorite places to find professional PowerPoint templates and themes (and recommendations for why I like them), read my guide here .
C. How to change a slide background in PowerPoint
The next thing to decide is how you want your background to look for the entire presentation. In the Variants area, you can see four background options.
For this example, we want our presentation to have a dark background, so let’s select Style 3. When you do so, you’ll notice that:
- The background color automatically changes across all slides
- The color of the text on most of the slides automatically changes to white so that it’s visible on the dark background
- The colors of the objects on slides #6 and #7 also adjust, in a way we may not want (we’ll likely have to make some manual adjustments to these slides)
Note: If you want to change the slide background for just that one slide, don’t left-click the style. Instead, right-click it and select Apply to Selected Slides .
After you change the background for your entire presentation, you can easily adjust the background for an individual slide.
Inside the Format Background pane, you can see you have the following options:
- Gradient fill
- Picture or texture fill
- Pattern fill
- Hide background
You can explore these options to find the PowerPoint background that best fits your presentation.
D. How to change your color palette in PowerPoint
Another thing you may want to adjust in your presentation, is the color scheme. In the picture below you can see the Theme Colors we are currently using for this presentation.
Each PowerPoint theme comes with its own color palette. By default, the Office theme includes the Office color palette. This affects the colors you are presented with when you format any element within your presentation (text, shapes, SmartArt, etc.).
The good news is that the colors here are easy to change. To switch color palettes, simply:
- Go to the Design tab in the Ribbon
- In the Variants area, click on the dropdown arrow and select Colors
- Select the color palette (or theme colors) you want
You can choose among the pre-built color palettes from Office, or you can customize them to create your own.
As you build your presentation, make sure you use the colors from your theme to format objects. That way, changing the color palette adjusts all the colors in your presentation automatically.
E. How to change your fonts in PowerPoint
Just as we changed the color palette, you can do the same for the fonts.
Each PowerPoint theme comes with its own font combination. By default, the Office theme includes the Office font pairing. This affects the fonts that are automatically assigned to all text in your presentation.
The good news is that the font pairings are easy to change. To switch your Theme Fonts, simply:
- Go to the Design tab in the Ribbon
- Click on the dropdown arrow in the Variants area
- Select Fonts
- Select the font pairing you want
You can choose among the pre-built fonts from Office, or you can customize them to create your own.
If you are working with PowerPoint presentations on both Mac and PC computers, make sure you choose a safe PowerPoint font. To see a list of the safest PowerPoint fonts, read our guide here .
If you receive a PowerPoint presentation and the wrong fonts were used, you can use the Replace Fonts dialog box to change the fonts across your entire presentation. For details, read our guide here .
Adding Animations & Transitions (optional)
The final step to make a PowerPoint presentation compelling, is to consider using animations and transitions. These are by no means necessary to a good presentation, but they may be helpful in your situation.
A. Adding PowerPoint animations
PowerPoint has an incredibly robust animations engine designed to power your creativity. That being said, it’s also easy to get started with basic animations.
Animations are movements that you can apply to individual objects on your slide.
To add a PowerPoint animation to an element of your slide, simply:
- Select the element
- Go to the Animations tab in the Ribbon
- Click on the dropdown arrow to view your options
- Select the animation you want
You can add animations to multiple objects at one time by selecting them all first and then applying the animation.
B. How to preview a PowerPoint animation
There are three ways to preview a PowerPoint animation:
- Click on the Preview button in the Animations tab
- Click on the little star next to the slide
- Play the slide in Slide Show Mode
To learn other ways to run your slide show, see our guide on presenting a PowerPoint slide show with shortcuts .
To adjust the settings of your animations, explore the options in the Effect Options , Advanced Animation and the Timing areas of the Animation tab .
Note: To see how to make objects appear and disappear in your slides by clicking a button, read our guide here .
C. How to manage your animations in PowerPoint
The best way to manage lots of animations on your slide is with the Animation Pane . To open it, simply:
- Navigate to the Animations tab
- Select the Animation Pane
Inside the Animation Pane, you’ll see all of the different animations that have been applied to objects on your slide, with their numbers marked as pictured above.
Note: To see examples of PowerPoint animations that can use in PowerPoint, see our list of PowerPoint animation tutorials here .
D. How to add transitions to your PowerPoint presentation
PowerPoint has an incredibly robust transition engine so that you can dictate how your slides change from one to the other. It is also extremely easy to add transitions to your slides.
In PowerPoint, transitions are the movements (or effects) you see as you move between two slides.
To add a transition to a PowerPoint slide, simply:
- Select the slide
- Go to the Transitions tab in the Ribbon
- In the Transitions to This Slide area, click on the dropdown arrow to view your options
- Select the transition you want
To adjust the settings of the transition, explore the options in the Timing area of the Transitions tab.
You can also add the same transition to multiple slides. To do that, select them in the Slides Pane and apply the transition.
E. How to preview a transition in PowerPoint
There are three ways to preview your PowerPoint transitions (just like your animations):
- Click on the Preview button in the Transitions tab
- Click on the little star beneath the slide number in the thumbnail view
Note: In 2016, PowerPoint added a cool new transition, called Morph. It operates a bit differently from other transitions. For a detailed tutorial on how to use the cool Morph transition, see our step-by-step article here .
Save Your PowerPoint Presentation
After you’ve built your presentation and made all the adjustments to your slides, you’ll want to save your presentation. YOu can do this several different ways.
To save a PowerPoint presentation using your Ribbon, simply:
- Navigate to the File tab
- Select Save As on the left
- Choose where you want to save your presentation
- Name your presentation and/or adjust your file type settings
- Click Save
You can alternatively use the Ctrl+S keyboard shortcut to save your presentation. I recommend using this shortcut frequently as you build your presentation to make sure you don’t lose any of your work.
This is the standard way to save a presentation. However, there may be a situation where you want to save your presentation as a different file type.
To learn how to save your presentation as a PDF, see our guide on converting PowerPoint to a PDF .
How to save your PowerPoint presentation as a template
Once you’ve created a presentation that you like, you may want to turn it into a template. The easiest – but not technically correct – way, is to simply create a copy of your current presentation and then change the content.
But be careful! A PowerPoint template is a special type of document and it has its own parameters and behaviors.
If you’re interested in learning about how to create your own PowerPoint template from scratch, see our guide on how to create a PowerPoint template .
Printing Your PowerPoint Presentation
After finishing your PowerPoint presentation, you may want to print it out on paper. Printing your slides is relatively easy.
To open the Print dialog box, you can either:
- Hit Ctrl+P on your keyboard
- Or go to the Ribbon and click on File and then Print
Inside the Print dialog box, you can choose from the various printing settings:
- Printer: Select a printer to use (or print to PDF or OneNote)
- Slides: Choose which slides you want to print
- Layout: Determine how many slides you want per page (this is where you can print the notes, outline, and handouts)
- Collated or uncollated (learn what collated printing means here )
- Color: Choose to print in color, grayscale or black & white
There are many more options for printing your PowerPoint presentations. Here are links to more in-depth articles:
- How to print multiple slides per page
- How to print your speaker notes in PowerPoint
- How to save PowerPoint as a picture presentation
So that’s how to create a PowerPoint presentation if you are brand new to it. We’ve also included a ton of links to helpful resources to boost your PowerPoint skills further.
When you are creating your presentation, it is critical to first focus on the content (what you are trying to say) before getting lost inserting and playing with elements. The clearer you are on what you want to present, the easier it will be to build it out in PowerPoint.
If you enjoyed this article, you can learn more about our PowerPoint training courses and other presentation resources by visiting us here .
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6 Simple Parts for Beginners to Create a PowerPoint Presentation
Last Updated: December 19, 2022 Fact Checked
Creating a New PowerPoint
Creating the title slide, adding a new slide, adding content to slides, adding transitions, testing and saving your presentation.
This article was co-authored by wikiHow staff writer, Darlene Antonelli, MA . Darlene Antonelli is a Technology Writer and Editor for wikiHow. Darlene has experience teaching college courses, writing technology-related articles, and working hands-on in the technology field. She earned an MA in Writing from Rowan University in 2012 and wrote her thesis on online communities and the personalities curated in such communities. This article has been fact-checked, ensuring the accuracy of any cited facts and confirming the authority of its sources. This article has been viewed 4,319,581 times. Learn more...
Do you want to have your data in a slide show? If you have Microsoft 365, you can use PowerPoint! PowerPoint is a program that's part of the Microsoft Office suite (which you have to pay for) and is available for both Windows and Mac computers. This wikiHow teaches you how to create your own Microsoft PowerPoint presentation on a computer.
Things You Should Know
- Templates make it easy to create vibrant presentations no matter your skill level.
- When adding photos, you can adjust their sizes by clicking and dragging in or out from their corners.
- You can add animated transitions between slides or to individual elements like bullet points and blocks of text.
- If you don't have a Microsoft Office 365 subscription, you can use the website instead of the desktop app. Go to https://powerpoint.office.com/ to use the website version.
- You can also use the mobile app to make presentations, though it's easier to do this on a computer, which has a larger screen, a mouse, and a keyboard.
- If you don't want to use a template, just click the Blank option in the upper-left side of the page and skip to the next part.
- Skip this step if your selected template has no themes available.
- If you're creating a PowerPoint presentation for which an elaborate title slide has been requested, ignore this step.
- You can change the font and size of text used from the Home tab that's in the orange ribbon at the top of the window.
- You can also just leave this box blank if you like.
- You can also click and drag in or out one of a text box's corners to shrink or enlarge the text box.
- On a Mac, you'll click the Home tab instead. [1] X Research source
- Clicking the white slide-shaped box above this option will result in a new text slide being inserted.
- Title Slide
- Title and Content
- Section Header
- Two Content
- Content with Caption
- Picture with Caption
- Naturally, the title slide should be the first slide in your presentation, meaning that it should be the top slide in the left-hand column.
- Skip this step and the next two steps if your selected slide uses a template that doesn't have text boxes in it.
- Text boxes in PowerPoint will automatically format the bulk of your text for you (e.g., adding bullet points) based on the context of the content itself.
- You can add notes that the Presentation will not include (but you'll still be able to see them on your screen) by clicking Notes at the bottom of the slide.
- You can change the font of the selected text by clicking the current font's name and then clicking your preferred font.
- If you want to change the size of the text, click the numbered drop-down box and then click a larger or smaller number based on whether you want to enlarge or shrink the text.
- You can also change the color, bolding, italicization, underlining, and so on from here.
- Photos in particular can be enlarged or shrunk by clicking and dragging out or in one of their corners.
- Remember to keep slides uncluttered and relatively free of distractions. It's best to keep the amount of text per slide to around 33 words or less. [2] X Research source
- Slide content will animate in the order in which you assign transitions. For example, if you animate a photo on the slide and then animate the title, the photo will appear before the title.
- Make your slideshow progress automatically by setting the speed of every transition to align with your speech as well as setting each slide to Advance . [3] X Trustworthy Source Microsoft Support Technical support and product information from Microsoft. Go to source
- If you need to exit the presentation, press Esc .
- Windows - Click File , click Save , double-click This PC , select a save location, enter a name for your presentation, and click Save .
- Mac - Click File , click Save As... , enter the presentation's name in the "Save As" field, select a save location by clicking the "Where" box and clicking a folder, and click Save .
Community Q&A
- If you save your PowerPoint presentation in .pps format instead of the default .ppt format, double-clicking your PowerPoint presentation file will prompt the presentation to open directly into the slideshow view. Thanks Helpful 5 Not Helpful 0
- If you don't have Microsoft Office, you can still use Apple's Keynote program or Google Slides to create a PowerPoint presentation. Thanks Helpful 0 Not Helpful 0
- Your PowerPoint presentation (or some features in it) may not open in significantly older versions of PowerPoint. Thanks Helpful 1 Not Helpful 1
- Great PowerPoint presentations avoid placing too much text on one slide. Thanks Helpful 0 Not Helpful 0
You Might Also Like
- ↑ https://onedrive.live.com/view.aspx?resid=DBDCE00C929AA5D8!252&ithint=file%2cpptx&app=PowerPoint&authkey=!AH4O9NxcbehqzIg
- ↑ https://www.virtualsalt.com/powerpoint.htm
- ↑ https://support.microsoft.com/en-us/office/set-the-timing-and-speed-of-a-transition-c3c3c66f-4cca-4821-b8b9-7de0f3f6ead1#:~:text=To%20make%20the%20slide%20advance,effect%20on%20the%20slide%20finishes .
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Present on multiple monitors (and view speaker notes privately)
You can present with 2 monitors: Using Presenter View is a great way to view your presentation with speaker notes on one monitor (your laptop, for example), while your audience views the notes-free presentation on a different monitor (like a larger screen you're projecting to).
Note: Make sure the device you're using for your presentation supports the use of multiple monitors. Check with your manufacturer for up-to-date information about multiple monitor support.
To do this procedure and split the view between projectors in this way, you must be connected to the second screen.
Set up PowerPoint to use Presenter view with two monitors
On the Slide Show tab, in the Monitors group, select Use Presenter View .
Windows Display Settings should open.
In the Display Settings dialog box, on the Monitor tab, select the monitor icon that you want to use to view your speaker notes, and then select the This is my main monitor check box.
If the This is my main monitor check box is selected and unavailable, the monitor is already designated as the primary monitor.
Select the monitor icon for the second monitor—the one the audience will watch, and then select the Extend my Windows Desktop onto this monitor check box.
Notes: If the Windows Display Settings don't open, do the following:
Windows 10: Click Start > Settings > System > Display . At the top, under Customize your display , is a diagram of the screens connected to your computer, with each screen numbered. If you are connected to a project, typically it will be represented in the diagram as screen 2. Select screen 1 in the diagram, then scroll downward. Ensure that the check box named Make this my main display is selected. Above that check box, in the Multiple displays list, select Extend these displays .
Windows 8: Right-click the Windows Start button, click Control Panel > Display > Adjust resolution . In the Multiple displays list, click Extend these displays . Select the monitor on which you want to view your speaker notes, and click Make this my main display .
You can use PowerPoint on your smartphone as a remote control to run your presentation and view your speaker notes. See Using a laser pointer on your smartphone when presenting in PowerPoint for more information, including a brief video.
Deliver your presentation on two monitors
On the Slide Show tab, in the Set Up group, click Set Up Slide Show .
In the Set Up Show dialog box, choose the options that you want, and then click OK . If you choose Automatic , PowerPoint will display speaker notes on the laptop monitor, if available. Otherwise, PowerPoint will display speaker notes on the main display identified in your Display settings ( Settings > Display ).
Extend vs. Duplicate: What happens after the slide show ends
PowerPoint does something behind the scenes to make the process of starting a slide show on a second monitor as smooth and quick as possible. When you enter Slide Show, PowerPoint automatically changes your display settings (also known as your display topology) to Extend .
What can be confusing is what happens after your slide show concludes:
In PowerPoint 2013 , when your slide show ends, PowerPoint leaves the display topology as Extend . (The benefit of this approach is that the next time you present on a second monitor, the first slide will appear with minimal delay. The drawback is that PowerPoint may be overriding your preferred display setting of "duplicate". Some people don't like this override.)
In newer versions , in the same end-of-slide-show scenario, PowerPoint reverts to your default setting, returning to Duplicate , if that's what you have chosen.
If you are using PowerPoint 2013 and you want PowerPoint to revert to the default setting, rather than keeping the Extend setting, you can tell it to do that by making a small change to the Windows registry as described below.
In this procedure, you are creating a command that adds a new setting to the Windows Registry for PowerPoint, and then you are running that command:
Create a new file in Notepad.
Copy and paste the following three lines of text into Notepad:
On the File menu in Notepad, click Save As .
Name the file Update.reg . (It's important that the file name extension be .reg ).
In the Save as type box, choose All Files (*.*) .
Take note of the folder in which you are saving the file. Then click Save , and close Notepad.
Open File Explorer from the Start menu and navigate to the folder where you saved Update.reg.
Double-click Update.reg .
Answer "Yes" to the two prompts that ensue.
With that completed, PowerPoint will now revert to your default display topology at the conclusion of a slide show.
(Read more technical details in this community forum post that was answered by a PowerPoint program manager .)
Video: Use Presenter view
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Microsoft 365 Life Hacks > Presentations > How to use AI to help improve your presentations
How to use AI to help improve your presentations
Creating and giving a presentation isn’t always easy, especially if you want to deliver a dynamite lecture. However, by harnessing the power of AI tools, you can elevate your presentations and leave a lasting impression on your audience. See how AI can provide valuable insights and enhancements to make your presentations stand out.
How AI can create structure in your presentation
No matter the subject, every great presentation has a narrative. You begin by introducing yourself and why you’re the best person to present this subject. Then, you mention the general outline and key topics before diving into the details: problems, potential solutions, and calls to action. Finally, you end with a conclusion that wraps up your topics and brings your presentation full circle.
Sometimes, this structure can be hard to define. Asking AI to create an outline for a presentation can be a great time-saving shortcut. If you’re starting with a complex research paper or passage, you can directly copy and paste it into the AI chat window, then ask to summarize it. AI can also extract key points for headings, which can create your outline for slide titles.
Use AI to design visually attractive presentations
You don’t need to be a graphic designer to create presentations that are both striking and easy to follow. With AI tools integrated into Microsoft PowerPoint , you can design slides that consider factors like readable fonts, compatible color schemes, the informational hierarchy , and information spacing that won’t overwhelm the audience with too much to see on each slide.
AI image creators can also translate your text into custom visuals: not only can this bring your slides to life, but it can also save you time from searching through image libraries, stock photos, or visual sources from the Internet.
Tell your story with captivating presentations
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AI tools that transcribe recordings into presentations
While the visual presentation is one aspect of your project, your speech and delivery are vital. The key to this is practice. Rehearsing your presentation out loud, and especially multiple times before you go onstage, can aid in balancing when to present new points, ensure smooth transitions between slides, time your overall presentation, and help you refine your text so you can sound clearer.
AI can help! Advanced tools can transcribe your spoken words, both in real-time and through prerecorded clips on your computer or mobile device. This not only assists in creating accurate speaker notes but also provides an opportunity to learn how you sound, allowing you to refine and improve your delivery. In PowerPoint, speaker notes are hidden from the audience during a live presentation, and AI integration can generate live notes from the sound of your voice—which makes it easy to practice and familiarize yourself with your content.
AI tools that can summarize, design, and transcribe your presentations can make it easier to engage with your audience confidently. See more presentation tips to enhance your points, such as how to craft a compelling story or how to overcome public speaking anxiety .
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Microsoft Power BI Blog
Supporting continuous slide shows in power bi storytelling add-in.
Reports that track performance data in Power BI are common for many organizations. These reports can cover different aspects of organizational performance, such as production, sales, engineering, and so on. Many organizations want to share these reports with everyone in the organization, and even make them publicly visible , so everyone can see what the leadership cares about and how the organization is doing.
PowerPoint lets you play a presentation continuously. This is handy when you want to show information on public screens without anyone having to control it. You can do it by setting your presentation to run in an infinite loop and set the slides transition.
But up until today, if the Power BI add-in was part of a presentation running in a continuous slide show, the data in the add-in might become outdated, since the add-in only gets the data from Power BI when the slide is loaded, or when the user manually refreshes the data in the add-in.
Therefore, we added a new configuration to the add-in that ensures that you get the latest data from Power BI when running in continuous slide show. When the slide-show configuration is turned on, the add-in automatically pulls data from Power BI, without anyone having to do anything, ensuring that the presentation always has the most recent data.
To enable automatic refresh in slide show, go to the add-in footer, select Add-in options , choose Slide show settings , check Automatic refresh in slide show and set the desired frequency. This will cause the add-in to pulls data from Power BI every given period, when the presentation is in slide show.
The auto refresh only happens in slide show mode and not while you’re editing the presentation, so don’t worry if data does not change we you are still editing the presentation. (If you want the latest data when you are editing, go to Data options and choose Refresh .)
For best performance, the device running the presentation in infinite loop must have Office build 17126.20208 and above .
Let us know your feedback about the new slide show support inPower BI Storytelling add-in at ideas.fabric.microsoft.com . Please add “Storytelling” to the title and give us enough information to make improvements to meet your requirements.
- power bi data storytelling
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April 9, 2024
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The PowerPoint slide often continues on its own without me clicking the next button or feature when I use pentab
I use pentab on PowerPoint presentation slide. The slide often continues on its own without me clicking the next button or feature.
This really bothered me because the slide suddenly continued while I was writing on the slide using the pen. I sometimes feel that the power point is so sensitive to my pen that even the slightest movement makes the slide continue on its own, and the response speed of the pen settings is also quite slow
Is there a certain setting I can change so that the slides don't continue on their own when I use pentab? Or maybe my pentab is the problem?
Note: my pentab is Huion h430p
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Replies (2) .
- Microsoft Agent |
Hi, Tyka Wita1
Welcome to Microsoft support community.
I noticed your PowerPoint will get play expect when you using your pen Tab, right? It certainly become frustrated when you use the pen Tab you will get thing move which you do not expect. Trust me I have been there, actually I have used a Wacom device myself and found the device could do a mouse click action which I do not expect very often.
===================================
For you situation, I want to clarify something first:
1) Does this always occur when you use the Pen tablet or just recently.
2) Is the same problem happening when you just use the mouse regularly. This is to make sure the Pen tablet is the problem as if you using mouse is fine then it is not the problem of PowerPoint.
-----------------------------------
For situation right now, I suggest you disable the On Mouse Click option at the Transitions tab therefore your pen Tablet cannot play the slide at the base setting level.
And you can always use Up/Down arrow key as a replacement.
And I would suggest you contact the hardware support (In your case Huion customer support Contact Us - Huion ) for a better guide. Because different Pen tablet have different customization therefore might require custom driver which only the manufacturer will offer. In that case we could waste a lot of time without asking the hardware manufacturer first.
Hope my suggestion could help you. Feel free to give me a reply.
Benjamin- MSFT | Microsoft Community Support Specialist
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Thank you for the reply.
Yes. This is my first time using pentab in PowerPoint and this problem occurs often. I've tried my mouse and luckily the same problem doesn't occur, so it seems my pentab is the problem.
Thank you very much for the advice. I'll try later. Hope this can solve my problem
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The slide often continues on its own without me clicking the next button or feature. This really bothered me because the slide suddenly continued while I was writing on the slide using the pen. I sometimes feel that the power point is so sensitive to my pen that even the slightest movement makes the slide continue on its own, and the response ...