submitting interview assignment email to interviewer

Interview Assignment Email Template

Use this email template to send an assignment to your candidates during the hiring process. For some positions, a written assignment or test will help you evaluate your candidates’ skills through a real work project.

Set candidates up for success by letting them know about your assignment process ahead of time.

Here’s what to include:

• Make the deadline clear upfront
• Mention the exact timeframe for the assignment
• Provide contact information for any additional clarity needed
• Include a link, or attachment, to the assignment along with necessary instructions to help your candidates understand what they’ll have to do.

It’s also essential to send a confirmation once you’ve received their assignment, to thank them for taking the time to complete it and let them know about next steps (template to follow).

Email template for sending an interview assignment or test project: Template #1 - Briefing the assignment

Subject Line: Assignment for the [ Job_title ] position

Hi [ Candidate_Name },

I’ve attached the assignment we discussed during our last chat, along with instructions to help you complete it.

Please don’t feel pressured to provide the “perfect answer”. The goal of this assignment is to help us better understand your skills and give us an idea of how you approach tasks relevant to the [ Job_Title ] role. It would be great if you could send this over to us [ within X time frame or by Y date ].

Please do not hesitate to get in touch if you have any questions.

Best of luck!

[ Your name ]

[ Signature ]

Sample email for sending an interview assignment or test project: Template #2 - After you receive the assignment

Hi [ Candidate_Name ] / Dear [ Candidate_Name ],

Thank you for completing the assignment! Our team will review it and get back to you with feedback as soon as possible.

• Resources 
• Recruiting Email Templates 
• Interview Assignment

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Sending an Interview Assignment Email Template

During the recruiting process, use this email template to give an assignment to your applicants. A written assignment or exam will assist you in evaluating your prospects' talents through an actual work project for various roles.

Prepare applicants for success by informing them about your assignment procedure ahead of time.

Here's what you should include:

• State the deadline clearly
• Mention the specific duration of the job
• Provide contact details in case more clarification is required
• Include a link to the task and any essential instructions to help your prospects understand what they'll need to perform
• Once you've received their assignment, send a confirmation to thank them for their time and to inform them of the subsequent steps

Sending an Interview Assignment Email Template Sample 1

Subject: [Company Name] Interview Assignment Request.

Dear [First Name of Candidate],

Thank you for coming to the interview for [role] with [manager name]. We need all candidates to complete the accompanying assignment as part of the interview process. We do this to learn more about you and your work style. There are no correct or incorrect responses.

Please read the assignment carefully and let me know if you have any questions. Please submit it back to me through email after you've finished it. Please keep in mind that the deadline for submitting the assignment is [Date and Time].

Thank you very much,

[Name and position of the sender]

Sending an Interview Assignment Email Template Sample 2

Subject: Assignment for the role of [job title].

Dear [Candidate Name]

Thank you for applying for the position of [Job title]. We have chosen to provide tasks to talented individuals like yourself as part of our hiring process!

The assignment is included, along with explicit directions for completing and submitting it. Please read and follow the directions to ensure successful completion.

Please remember that the assignment's due date is [Due Date].

Don't hesitate to contact me if you have any questions or concerns regarding your assignment. I wish you the best of luck with the task and look forward to reading your ideas.

[Your surname]

[Email Signature]

Email design

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Effective hiring: Optimizing interview assignment emails

• Why it's important to optimize recruiter emails

Test assignment before the interview

Test assignment after the interview, email signature, wrapping up.

Balancing clarity and ease during email correspondence with candidates will not only ensure effective communication but also create a positive experience. Remember that a clearly defined task is already half the battle. Therefore, you need to be specific in formulating and setting an assignment.

Valeriia Samoilova,

Sometimes a single communication can decide a candidate's success or cost them a big chance. That's why it's important to pay attention to your emails at all stages of the interview process. Our article provides practical tips on how to write interview assignment requests with a focus on clarity, efficiency, and engagement so that candidates understand what is expected of them and can demonstrate their abilities. We'll also talk about how you can create professional designs for your emails on your own.

Why it's important to optimize recruiter emails

• 77% of job seekers view the interview process as key to joining a company, and 83% say a negative experience could deter them;
• 80% of candidates who receive a positive communication experience become brand advocates, recommending the company to other talented people;
• 75% of professionals took their current jobs due to the positive experience they had during the application process;
• 94.9% of job seekers prioritize knowing how to follow up after applying;
• 68% of candidates have quit a job application process midway because of its length and complexity;
• 83% of candidates believe a clear timeline would significantly enhance the recruitment experience;
• 70% of candidates agree that assessments help them demonstrate their potential;
• 31% of candidates expect to receive personalized messages about job opportunities from employers;
• 73% of job seekers say looking for a job is one of the most stressful events in life.

With this in mind, let's talk about how to maximize the candidate's positive experience through email communication.

Why use it:

• to assess the technical or specific skills of candidates before spending time and resources on in-depth interviews;
• to narrow down the pool of candidates to a higher quality one, making the interview process more efficient;
• to check interest: sending a pre-interview ToR also helps assess the candidate's interest and motivation.

Email structure:

• Introduction: Start with a brief introduction and the company name, thank the candidate for their application, and express your interest in considering them for the position.
• Purpose: Clearly explain the reason for the test task and how it fits into the overall recruitment process.
• Task details: Provide a detailed description of the task, including objectives, expected outcomes, and any specific instructions or resources the candidate may need.
• Timeframe: Set clear deadlines so that the candidate has enough time to complete the assignment without being rushed.
• Support: Provide contact information for any questions or clarifications about the written assignment, showing support and openness to communication.
• Next steps: Outline the next steps after the assignment is submitted, including how and when the candidate can expect to hear from you or receive details about potential interviews.

If you haven't spoken with the candidate before and need to send a test task, I recommend first sharing key and compelling details about the company, including a team photo. Then, detail the stages of the recruitment process, highlighting the inclusion of a test task, its purpose, and the benefits it offers to the candidate.

Here are a few general tips for when you need to send a test assignment:

• Use a friendly tone: Even in professional correspondence, it's possible to maintain a light and friendly tone. Let's not forget that there's a living person on the other side of the screen ❤.
• Be specific in formulating the test and setting the task: Clarity of instructions helps avoid misunderstandings. It's necessary to thoroughly describe all details, including deadlines. Present steps or requirements clearly and sequentially, but do so in a friendly manner without turning the email into a set of strict rules. A clearly stated task is already half the success.
• Use simple and clear language: Avoid overly complex or specialized jargon and formalism.
• Show care and humanity: It's possible to include small personal remarks or demonstrate care and interest, for example, by inquiring about their workload and noting that we can meet them halfway by slightly adjusting the deadlines. We strive to make the correspondence warmer and more personal.
• Offer help and support: Make it clear that you're ready to answer questions or provide additional information if something is unclear to the candidate.
• Conclude the email positively: Express hope for further cooperation or thank the candidate for paying attention to the email.
• сheck the email for mistakes and proofread it;
• structure your message: Use paragraphs, lists, and bullets to organize the text; this not only makes our email with the test clearer but also makes it easier to perceive the information.

I'll add, just in case, that we do not go beyond the bounds of friendly-professional communication. In any interaction, it's important to remain humane, polite, and caring.

Test assignment template by Stripo

• verification : After interviewing candidates and selecting the top few, a test assignment finally confirms their suitability based on practical skills; most often, it is a second or final interview;
• analysis: At this stage, the company can analyze the candidate's approach to problem solving, creativity, and ability to cope with the real tasks that the job entails.
• Personalized approach: Start by referencing specific topics or discussions from the interview to personalize the email and increase the candidate's interest.
• Rationale for the assignment: Explain why you're sending them this assignment now, focusing on its importance in further assessing their suitability for the role.
• Necessary instructions: As before, provide comprehensive information about the task, expectations, and evaluation criteria.
• Deadline: Clearly communicate the deadline, making sure it is reasonable given the complexity of the task and the candidate's potential current employment.
• Availability for questions: Offer the candidate the opportunity to contact you if they have any questions, emphasizing your commitment to a transparent and communicative selection process.
• Acknowledgement: Recognize the effort and time the candidate has invested in this stage of the process and express your appreciation for their continued interest in the position.

If you have already communicated at the preliminary stage of the interview, then address the candidate in the follow-up email like this: "Thank you for choosing to spend time with our company. We hope this experience will be useful for you." Be polite and friendly.

As always, a test assignment should contain clear instructions. But I think at this stage, it is also important to sell the company and the idea so that candidates feel the value of the brand.

If you are not sending a mass email but writing to an individual directly, you need to personalize it. Use the candidate's experience in technology or other areas as something that interests you in them. For example, "I saw that you have experience with Java and Kotlin technologies. Our project is currently migrating to these technologies, and your expertise would be very useful."

I agree that it's a good idea to make the email more personal. We can mention the experience the candidate talked about in the interview and explain how it will help in accomplishing the task.

In this article, I want to highlight the importance of your email signature , which significantly enhances the professionalism and credibility of your communications. It should contain essential information such as the manager’s name, position, and additional contact details, including your phone number, LinkedIn profile, and other relevant links. Consider adding a link to employee reviews of your company; this can provide candidates with valuable insights, helping them make a more informed decision about joining your organization.

It is also important to note that emails lacking signatures might not align with specific regulations, risking classification as spam. By including a signature, you boost the likelihood of your emails being delivered successfully.

(Source: Stripo email signature)

Would you like to create a similar signature in a couple of minutes? Use Stripo's signature editor for free.

We reviewed examples of emails with a test assignment and discussed their content. But what if I told you that you can actually create their designs by yourself in a matter of minutes?

Stripo has several solutions for this:

• ready-made interview assignment email templates — you can use a variety of designs and edit them for your own purposes;
• modules — prepare, save, and combine the elements in your recruitment emails;
• custom email design — when you need to create something unique.

With our email editor, you don't need to know HTML and communicate with designers and developers. You can build professional emails on your own in minutes.

You might also like

Interview assignment emails are crucial for enhancing the candidate experience and streamlining the recruitment process. In incorporating expert recommendations and showcasing effective email examples, we've highlighted the significance of clear, engaging communication. Stripo's services simplify email design, allowing hiring managers to create professional emails quickly, improving interaction with candidates. Using Stripo's user-friendly email templates and design tools can save you time, reducing the effort to just a matter of minutes, and enhance the quality of your recruitment emails. Let’s create your next email together and transform your recruitment communication into an impactful candidate experience.

Submitting Interview Assignment Email: 2 Templates

Nowadays, many organizations, apart from taking an oral interview, prefer taking a written interview as well. The written interview can be in the form of an online assignment too, which a corporation may ask a potential candidate to finish and submit within a particular time period.

If you are thinking of creating such an interview assignment letter, then make sure you follow this short and precise sample letter template written by me; using this as a reference, you will be able to create yours smoothly.

Template: 1

Submitting Interview Assignment Email

[Name of the recipient],

[Address of the recipient],

 sub: Information About Sending Interview Assignment

Dear applicant,

We first thank you to apply to our company (mention the name of the company) for the vacant post of (mention the vacant post) of our department of (mention the name of the department). According to the rules and regulations of our institution, we request you to complete this given assignment.

As per our requirements, we want you to finish this job within (mention the time period) days. I have attached the process as to how to finish this job and a sample paper as well. We request you to attach your documents and credentials of your achievements with this answer paper.

Please read the instructions carefully before attempting the paper. If you encounter any problem regarding this matter you can contact us any time. 

Here are our contact details (mention the details). The last date of your submission period will be (mention the last date of submitting). After that, no answer sheet will be accepted.

We hope for your success in this event. All the best for your assignment.

Thank you very much,

 Regards,

    [Name of the sender],

 [Designation of the sender],

    [Organization name]

Download Template : ( pdf, docs, ODT, RTF, txt, HTML, Epub, Etc )

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Interview Assignment email template

Download this resource!

Why does it matter.

It helps the company to gauge how the candidate will approach certain tasks or behave in the workplace. It’s also important for the candidate because it gives them a great chance to show off their skills.

When to send?

Assignments would usually be required after the first stage of screening and interview, possibly before a second or final interview.

What to include?

Include the assignment, with any instructions the hiring manager has given you. You will also be able to put them at ease by explaining it is a standard process and it is solely to get to know them, and their style of working better:

• The role they have applied for
• The name of the manager or supervisor they interviewed with
• The details of the assignment
• The date it must be completed by
• How to return the assignment

Template Email

Email Subject Line: Interview assignment request from [Company Name]

Dear [Candidate First Name],

Thank you for attending the interview for the position of [Role] with [Manager Name]. As part of the interview process, we ask all candidates to complete the attached assignment. We do this so that we can get to know you, and your work style better. There are no right or wrong answers.

The assignment is attached, please take time to read it and let me know if you have any questions. Once you have completed it, please send it back to me via email. Note that the deadline to submit the assignment is [Date and Time].

If you require assistance or need any reasonable adjustments to be made to the deadline, please let me know.

Kind Regards,

[Your Name] 

[Your Job Title] 

[Company Name]

Once you have received the Assignment – email template

Thank you for sending back the interview assignment. I have passed it on to the relevant team to look at and they will be in touch with you within [Length of Time] to discuss the outcome.

[Company Name

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Mar 30, 2021

How to write an interview invitation email

Learn how to invite a candidate to a job interview with an interview invitation email that leaves the applicant informed, inspired, and excited.

Lawrie Jones

Table of contents

Sending an interview invitation email is an exciting step in the recruitment process. It may be tempting to take the easy way out and use an interview invitation email template – but don't.

Investing time crafting a personalized email inviting someone for an interview will benefit your brand and your business.

Interview invitation emails provide candidates with a snapshot of how you work. They're an opportunity to sell your company and promote the role. In competitive industries, where vacancies vastly outnumber candidates, a well-written interview invitation email can differentiate between filling a vacancy and not. 

As video interviews become the norm, your interview email needs to do more than simply state the date and time. You'll need to include time, technical details, task information, and even advice on dress code. ‍

In our guide, we explain how to write the perfect interview invitation email for any business with the help of our templates. We also show you how to use Flowrite to send interview invitations lightning fast , like this:

What is an interview invitation email?

Interview invitation emails are personalized and professional correspondence sent to a candidate, asking them to join you for a formal discussion about the role.

You may be inviting a candidate for a telephone interview, video conference, or physical interview. During the recruitment process, you may invite one candidate to all three.

There are no fundamental rules about the interview email format. They can be as short as a few sentences or lengthy descriptions of the interview process.

The crucial thing is that the recipient should have every piece of information they need to decide whether to agree to the interview and what they need to do to prepare for it.

You also have a  legal duty  to ensure that every job seeker can attend an interview – this may include having to adapt to a jobseeker's requirements.

Why interview scheduling emails are crucial in the Zoom age

Most interviews were conducted in person in the past, but the pandemic has changed how recruitment is done.

Zoom, Skype, and Microsoft Teams are all increasingly popular ways of interviewing potential candidates. During the pandemic's initial stages, video interviews  surged by 67%  as organizations sought new ways of engaging potential candidates.

Today, video interviews are a crucial part of the recruitment process and are here to stay. Two-thirds of recruiters plan to continue virtual onboarding after Covid,  People Management  reports.

Arranging video conferences adds additional complexity to the process, with candidates requiring significantly more information than just time and place.

As well as time and date, come of the other information interviewees will require includes:

• Log in details for the video conference
• A calendar link 
• A start time and an end time (including details of your timezone, for remote workers or overseas candidates)
• A brief outline of the discussion
• Details on who will be present at the discussion
• If you're asking them to deliver a presentation, details on suitable software
• A back-up plan if the technology doesn't work

The importance of a thoughtful interview invitation

Every piece of correspondence your business sends should be professional, but it's crucial with interview invitation emails. A positive, personal and professional interview invitation provides candidates with an insight into how you work.

Interview invitations are essential for executive candidates and those in  skilled occupations with high-demand . In specific sectors, such as medicine, the creative industry, and teaching, there are more vacancies than candidates, which means you must invest the effort to attract the best candidates.

A  recent study  of recruitment in the medical profession found that "promoting personal connections with each candidate" was fundamental to successful recruitment in the digital age. A well-written, personalized, and professional email can improve your business's perception among jobseekers and encourage them to attend an interview.

There is a financial imperative too. Recruitment experts  Glassdoor  estimate that it costs more than $4,000 and takes 27.5 days to recruit a new employee. If your email invitation letter fails to generate any replies, you could find yourself significantly out of pocket.

"Why can't I just send a calendar invite to the candidate?" you might ask. While it may be tempting, you should resist the urge. Calendar notifications are impersonal and unprofessional. You can send a calendar invite once your applicant has accepted, but don't make it the first contact you have with a potential recruit. Instead, write an email to schedule an interview.

Email format for inviting candidate to interview

First things first, interview invitation emails have their purpose and structure. You can learn more about  professional email etiquette  in our in-depth guide. Still, you need to be slightly different format in your invitation letters. You'll want to provide the 'who, what, when, and where' of the interview.  

We've studied the email invitations from several of the world's leading firms, and they have seven things in common. 

• Thank the applicant for applying
• Invite them to an interview
• Provide all essential details
• Tell them who will be present
• Encourage them to connect and confirm
• Ask if they have any special requirements
• End enthusiastically

1. Thank the applicant

It's always positive to thank applicants for the effort they have made in applying for your position.  

2. Invite them to an interview

Tell the applicant that they have been successful at the first stage (or the second or third stage, as appropriate) and that you are inviting them to an interview. Be specific about the interview type, whether it's a phone interview, video interview, or physical meeting. 

3. Provide all essential details  

Your applicant will need to know the interview's date and time, but they may need to know additional details. You should provide information on any tasks you ask them to do, including presentations. Provide information on the interview's length and, if you wish, details on the interview structure – whether it's a panel interview, a 1-to-1 discussion, or a presentation, for example. Ensure you leave nothing out.

4. Tell them who will be present

It's courteous to tell the jobseeker who will be present during the interview. The applicant can prepare by doing some research.

5. Encourage them to connect and confirm

Be clear to jobseekers that you need a reply. You can provide a deadline for all responses, particularly if you have a reserve list of other potential interviewees.

It's never a bad idea to offer the option to email or call. Here are more tips on sending networking emails .

6. Ask if they have any special requirements

You have a legal duty to ensure that your recruitment is fair, so ask applicants if they have specific requirements that you may need to accommodate.

7. End enthusiastically

End your email positively and encouragingly. This could be the start of something special.

How to invite candidate for interview by email

Suppose you've read our framework for constructing the perfect professional email. In that case, you might be wondering how that translates into an interview invitation email? Let's take a look at a suitable email format for inviting candidates to interview. Here's everything you need to include.

1. Use the person's name

You should personalize your email correspondence, so you should use the interviewee's name. Emails are less formal than letters, so it's OK to use the first name. If you want to know more about how to start a professional email , check out our in-depth blog.

2. Thank them for applying

A little thanks goes a long way. Thanking your potential interviewee is a positive way to start the email, so make sure you do.

3. Invite them to an interview

It can be easy to lapse into an official tone when writing an interview invitation but don't. Use the active voice when telling a candidate you have selected them for an interview. Whether you reviewed each application or not, you're representing the organization, so write that way.

4. Provide crucial details

Remember the who, what, when, and where. Include everything in any email to invite shortlisted candidates for an interview. Time, date, location, and process are all critical pieces of information you must not miss out on.

5. Tell the applicant who is going to interview them

It's professional to tell people who will be interviewing them. It enables them to do some background research, including checking out company profiles and LinkedIn profiles. Before sending the interview email, advise any colleagues who are mentioned by name in the message.

6. Encourage them to connect and confirm

Ensure that the applicant confirms their attendance. Give them a confirmation date if you wish. You can send a reminder email out a few days before the deadline should you want to.

7. Ask if they have any special requirements

You have a legal and moral duty to ensure that all applicants have a fair and equal chance to attend an interview. By acknowledging this and encouraging applicants to contact you, you're doing everything you can to ensure a transparent and open process. 

8. End professionally

We've written a detailed blog on the best practice for ending professional emails, including the best sign-offs for any situation, including the most formal ones. It will give you more insights on how to end an email for the candidate the best possible way.

9. Proofread the email

There's nothing worse than a poorly written email to a candidate. So make sure to double-check your email to invite shortlisted candidates for an interview in case of grammar or spelling errors before pressing 'send'.

4 Interview invitation email samples

Here are some example interview invitation email templates you may find helpful.

1. Telephone interview invitation email sample

This one is relatively formal and provides all the details required in an interview invitation email to a candidate.

2. Video interview invitation email sample

As we've said before, video conferences and online interview emails need to include specific details for jobseekers. Here's an example of a video interview email template.

3. First interview invitation email sample

First interview letters are typically formal and short. By providing candidates with information on the process from the get-go, you can reduce any anxiety they may feel. It also allows them to prepare, which should hopefully translate into a more meaningful exchange during the interview itself.  You can also base the second interview invitation email on this template.

4. Final interview invitation email sample

The final interview is your last chance to assess the candidates and gauge their fit for the role. If there are elements of their experience you would like to explore, then be explicit. Give the candidate the chance to express themselves and impress you. If you want to give feedback, it's usually better to come from the recruiting manager. Here's a sample final interview invitation email.

Interview invitation email sample

Everyone loves receiving an interview invitation, especially if it's clear what the next steps are! To make sure your invitation is clear, use this template.

Here we follow the same format as above, but when using this interview email template, make sure to spell out precisely what you will be asking the person to do, where they need to go, and when.

You may also have specific requirements for interviews, such as asking people to bring in a portfolio or prepare a presentation. If this is the case, provide clear instructions, as shown in the template below.

If you're still struggling to find the right words for interview invitation emails, then sign up for Flowrite – it transforms sequences of words into clear, consistent, and compelling emails. If you want to be the first to experience the future of writing, request access now.

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Interview invitation

Reply to: "

Dear Hiring Manager, ‍ Reading your job posting on LinkedIn for a Content Marketing Manager piqued my interest. Your description of the work responsibilities closely match my experience, so I am excited to submit my application for your consideration. ‍ In my current position as an Content Lead for BookSum, I write articles for the company website, manage the editing and posting of articles of our guest post program, manage the social media presence of the company, and write and sent out a weekly newsletter. Within six months I've grown the subscriber base of the newsletter by 40%. ‍ My resume is attached. If I can provide you with any further information on my background and qualifications, please let me know. I look forward to hearing from you. Thank you for your consideration. Sincerely, Jess Smith

Received message

interview next tue at 4 pm PST via Zoom?

Generate a reply

Generate an outreach

Meeting scheduler

Hi Kyle, I'm Jane, an early-stage investor at Primity.vc. I just noticed Grava, and I wanted to say congratulations on the amazing progress you've made! It's really impressive how quickly your company has grown in such a short time. I would love to learn more about what you're doing and see if we can find a way for Primity.vc to be involved with your company's success going forward. Please let me know when would be a good time for us to talk. Best, Jane

available for a zoom call on friday apr 9 at 1 pm pst?

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Interview Assignment Example-Template-Format | Pocket HRMS

Interview assignments are an integral part of contemporary interviews. They help the recruiters with brilliant insights as to the thinking pattern of candidates and understand their aptitude for working. On the other hand, it is a great avenue for the candidate to showcase their skill set as well as stand out from the crowd.

Since the assignment helps the interviewer understand the candidate’s problem solving and analytical skills better, it is used by recruiters whenever a technical position is being filled. Irrespective of how the candidate fares during the interview, the recruiter might still go ahead and hire a poorly performing candidate solely due to the fact that they were able to complete the assignment on time and were able to explain it well.

Importance of The Assignment

Interview and interview questions are an essential part of any recruitment process. However, what really helps the recruiter narrow down their search is the assignments and the way they are completed. If you are a candidate applying for any position where analytical skills and problem-solving is involved, then you can be sure that you will be asked to complete some form of assignment by the recruiter. Nowadays, even positions requiring creative thinking also requires the candidates to fulfil some assignments for their interview.

The assignments help the HRs understand the thinking pattern of candidates. It also gives them a good overview of their abilities. This helps them weed out others who might not be suited for the vacant position. The way the candidate approaches the problem at hand also helps in understanding whether they would enjoy the daily challenges of their job while they work in the company. Hence, based on how they complete the assignment, the HRs can make a sound decision.

On the other end, the candidates themselves can benefit from the assignments given by their recruiters. It provides a window for them to understand the kind of challenges they might face while undertaking their daily duties. It is also a chance for them to showcase their talents and abilities in a practical situation and hence, it would also help those candidates who might be a bit reserved.

Why is an Assignment requested by The Hiring Manager?

As we have established, the interview assignment and the way it is completed helps HR understand various kinds of parameters and abilities of candidates. However, there are other reasons too where the recruiter might request the candidate to complete some assignment for their interview.

One common example is to verify whether the aptitude and qualifications mentioned in the resume are legitimate. A candidate might have the necessary qualifications, yet, may not be capable enough to face the daily challenges while working in the company. Hence, providing them with a challenge will expose them to the daily work which would help them make the right choice.

If you are being asked to submit an assignment towards the end of a hiring process, you can be almost sure that you have stiff competition and you are being asked to complete the assignment by the recruiter to help them decide between you and your competition. In this case, it is vital that you understand what the company is looking for and tweak your assignment accordingly to increase your chances of being placed.

Email Template for Requesting Intake Meeting | Pocket HRMS

Interview Assignment Email Checklist

Before furnishing your candidate with the assignment email, kindly check whether the following pointers are covered and conveyed clearly:

1. The expected outcome

2. the deadline to submit the assignment, 3. contact information for resolving any doubts related to the assignment, 4. an example, a link or an attachment with all required instructions, 5. the exact timeline of the assignment, 6. the instructions for submitting the assignment, the interview assignment template.

Email Subject Line: Assignment for the position of [Job title]

Dear [Candidate Name]

Thank you once again for applying for the role of [Job title]. As part of our hiring process, we have decided to send assignments to talented candidates such as yourself!

In the attachment, you will find the assignment along with detailed instructions about completing and submitting it. Kindly read and follow the instructions in order to complete it successfully.

I wish you to understand that there are no right or wrong answers in this assignment. It mostly consists of situations relevant to the position being offered, and we want to evaluate your behaviour when facing situations like that during the course of your work here.

Kindly note that the due date to return the assignment is [Due Date].

If you have any questions or doubts about your assignment, make sure you contact me here. Wishing you the very best with the assignment, and I am looking forward to reading your insights.

[Your name]

[Email Signature]

Reply To Job Application Acknowledgement Template | Pocket HRMS

Template for informing Candidates about the receipt of Assignment

Dear [Candidate Name],

Thank you for completing and sending over the assignment within the defined timeframe. I hope you have followed all the instructions of this assignment.

Our team will review and evaluate the answers to your assignment. Once it is done, we will get back to you with detailed feedback and any further information we may have. I hope your insights help us understand you better and moves you forward with the hiring process.

Wishing you a good day, and please don’t hesitate to contact us with any doubts you may have!

[Signature]

Download Interview Assignment Template[FREE]

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Interview Assignment

Job interview templates, search tools and templates.

Subject Line: Work assignment for the (job title) position at (company name)

Dear (Candidate name),

I hope this email finds you well.

As part of our interview process, there is an assignment portion that you need to work on. I’ve also included some instructions to assist you with the assignment. You can find the assignment document attached.

Remember that there are no “correct” responses. This assignment is intended to assess your abilities and provide insight into how you tackle tasks that are relevant to the [Job Title] role.

If you can complete this assignment and send it to us [by X time or Y date] that would be fantastic. Please do not hesitate to email me if you have any questions or concerns.

Thank you so much.

Good luck with the assignment.

Kind regards,

(Your name)

(Signature)

{When you receive the work assignment}

Thank you for completing the assignment and sending it my way. Our hiring team will look over it and get back to you with feedback as soon as they can.

Have a great day!

(Your name) (Your signature)

Don’t forget to share:

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Hirebee is a highly recommended global hiring solution.

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How to Administer an Email Interview

Last Updated: April 28, 2023

wikiHow is a “wiki,” similar to Wikipedia, which means that many of our articles are co-written by multiple authors. To create this article, volunteer authors worked to edit and improve it over time. This article has been viewed 97,456 times. Learn more...

Conducting or administering an interview by email can often be a convenient way to interview a subject, and gain the answers you need in a timely manner. If you are a journalist trying to meet approaching deadlines, email interviews can be an ideal way to multitask your projects, especially if you are not required to meet with your subjects face-to-face, or record your conversations. Email interviews can also be effective if you plan to publish the interviews on a website or other form of digital media, or if you simply need expert advice on a particular topic. Before administering an email interview, you must first determine if your subject is available and willing to conduct an interview via email. You can then develop a list of interview questions for your subject based on their background or on the topic you are writing about. Continue reading this article to learn about the ways you can properly and successfully administer an email interview.

Preparing your Interview Subject

• Explain to your subject how you came across their name and contact information, especially if you are making the initial connection by telephone. This can help your subject feel more at ease with you and with the idea of an interview.

• If the subject seems hesitant about doing an email interview, provide the subject with positive information that will encourage their participation. For example, explain that you want to publish the interview on your website to help bring the subject additional publicity.

Administering the Email Interview

• Use the Internet as a resource when researching a person's background and accomplishments, or consult with your subject's publicist, if applicable.

• Write 1 or 2 general questions to begin the interview, then segue into more specific questions or topics as the interview progresses. For example, begin by asking a pastry chef why they chose baking as a career, then ask them additional questions specifically about the new bakery they are opening in your city.

• Review any major editing changes with your subject prior to publishing the interview. For example, if you feel the need to edit a specific quote provided to you by the subject, contact the subject before publication to clarify that you have their permission to edit their quote.

Community Q&A

• Provide your subject with information about yourself and give them the time to research your background, if necessary. Some interview subjects may want to verify your identity and credibility before they answer any of your interview questions, especially if the questions are personal in any way. For example, provide the subject with links to other interviews you have administered by email and published to the Internet. Thanks Helpful 0 Not Helpful 0

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• http://www.sparkminute.com/2011/11/07/30-tips-on-how-to-interview-like-a-journalist/

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11 Interview Invitation Email Templates and Samples

The interview invitation email acts as the first line of communication between an employer and job candidate after an application is submitted. A well-crafted invitation email helps to engage candidates, generate interest and leave a good first impression as a potential employer. 

Here’s what to know about writing a successful interview invitation email.

How to Write an Interview Invitation Email

• Use a direct subject line. 
• Provide role details. 
• Specify the interview format. 
• Specify the interview location.
• Approximate the interview duration. 
• Provide multiple date and time options. 
• Provide interviewer details. 
• Include your email signature.

Typically, recruiters opt for a formal interview invitation email — one that simply states that they reviewed the candidate’s materials and would like to set up an interview. While it is important to be clear and concise in interview invitations, it is also a great opportunity to create a stand-out candidate experience by emphasizing  company culture and  employee value proposition points.

Plus, interviews are often a source of stress for job seekers, so going above and beyond may make them feel comfortable and confident.  

1. Use a Direct Subject Line

In the subject line, call out that this is an interview invitation; that will grab the candidate’s attention when they are looking through their inbox, ensuring your email is not accidentally overlooked and gets a prompt response .

2. Provide Role Details

Restate the title of the position early on, even in your subject line, if possible. Job seekers may apply to multiple open roles at once, so inform them of the role and company name for the interview to catch them up to speed.  

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3. Specify the Interview Format

Explain which format the interview will be conducted in, whether that’s in-person,  over the phone , virtual or as part of a group interview.

Related How to Do Panel Interviews Right

4. Specify the Interview Location

As part of in-person interview details, include your office address and either a screenshot of its location on the map or a link to a map with the address. When necessary, let them know who they should speak to about getting access to your floor and mention how they should notify you when they have arrived at the location.

For phone or virtual interviews (as well as related calendar invites), include the phone number or meeting room link and access code information. 

5. Approximate the Interview Duration

Give the candidate an estimate of how long the interview should take, and confirm with a start and end time window. This is especially important for job seekers who are currently employed elsewhere and need to plan the interview around their work schedule.     

6. Provide Multiple Date and Time Options

Some candidates may be currently employed , so it’s best to provide multiple time options with included time zones, and at least a few days’ notice to schedule an interview. 

While this is less feasible when scheduling group interviews , it is still important to offer candidates some latitude regarding interview times if possible.

7. Provide Interviewer Details

Say who the interview will be with and what their job title is — you can even link to their LinkedIn profile to help candidates better prepare. Additionally, state the interviewer’s contact details and relationship to the role, whether they’re the hiring manager or a team member. 

8. Include Your Email Signature

An interview invitation email is an important step in  selling the role while you assess candidate fit . To highlight credentials, include your professional email signature with your job title, company logo and applicable contact information.

Best Practices for an Interview Invitation Email

An upcoming interview can be stressful and a source of anxiety for job seekers. Providing additional information for the candidate’s benefit gives the impression of a compassionate employer that values its people . Include the following information in your interview invitation email to entice prospective employees .

• Mention What to Wear. Candidates want to make sure they look the part for the role. Letting them know what is appropriate in terms of your office dress code takes the pressure off of deciding  what to wear and shifts focus to the conversation.                 
• List Items to Bring. If there are any necessary items to bring, let candidates know ahead of time, so they feel prepared for the interview . Mention if they’ll need any samples of their work (including how many and format), an assessment completed ahead of time or any identification to get into the building.  
• Provide Talking Points to Mention. Providing candidates with a list of topics that will be brought up or discussed can help them prepare and streamline the conversation. State what the interview is about, such as getting to know a candidate better or discussing a recent product launch.  
• Recommend Travel Options. For in-person interviews, reference accessible travel options like subway lines, train stations, bus routes and parking garages in close proximity to your office. Do not assume all candidates will be able to grab a cab or rideshare service.

11 Interview Invitation Email Samples and Templates

If you need a starting point, take inspiration from these 11 interview invitation email samples to send engaging emails to candidates at every interview stage.  

1. Formal Interview Invitation Email

Every  recruiting email you send should adhere to your  employer brand voice and tone. If casual conversations are not your style or you are corresponding with more experienced and executive candidates, use the following email template.  

Subject Line: [Company Name]: Invitation to Interview

Dear [Interviewee First Name] ,

Thank you for your application to the [Job Title] role at [Company Name].  

We would like to invite you to interview for the role with [Interviewer] , [Interviewer Job Title]. The interview will last [Length of Interview] in total.

Please reply to this email directly with your availability during the following date and time options:

[Day, Date – Time, Time Zone] [Day, Date – Time, Time Zone] [Day, Date – Time, Time Zone]

We look forward to speaking with you. 

[Your Name] [Your Email Signature]

2. Casual Interview Invitation Email

If you’re a young company that boasts a desirable  startup culture , show it off by opting for a more informal interview invitation. For a casual, conversational interview invitation email example, use the following email template.  

Subject Line: [Company Name]: Interview Availability

Hi [Interviewee First Name] ,

Thank you for applying to the [Job Title] position at [Company Name] . After reviewing your application, we’re excited to invite you to interview for the role! 

Your interview will be conducted [Format] and last roughly [Length of Interview] . You’ll be speaking with [Interviewer] , our [Interviewer Job Title] here at [Company Name] .

Please let us know if you are available during the following times:

Thanks again for your interest in joining the [Company Name] team! We’re looking forward to speaking with you.

3. Cold Candidate Interview Invitation Email

If you come across an excellent potential employee when  sourcing candidates , you may want to talk to them immediately — especially if they’re in a high-demand role. Use the following template when reaching out to a candidate for the first time to invite them to an interview.  

Subject Line: [Job Title] Opportunity at [Company Name]  

Hello [Interviewee First Name] ,

I came across your profile on [Website/Source] and was interested in your recent work in [Field] . I’m a recruiter at [Company Name] , and we’re looking for a [Job Title] that I think you would be a good fit for.

I would love to hear more about you and tell you about the role. Are you free this week for a quick 15-minute call? I’m available at the following times:

Please let me know if any of these times work for you. 

Looking forward to hearing from you.

4. Referred Candidate Interview Invitation Email

Referred candidates are a  tech recruiter ’s dream — vetted, qualified and most likely aware of your company. How you invite a referred candidate to an interview should follow a similar structure to any of the previous email templates, but with more personalization. Use the following email template when leveraging your  employee referral program to send an interview invitation.  

Subject Line: [Company Name]: [Job Title] Interview Opportunity

I am [Your Job Title] at [Company Name] , and we’re currently looking for a [Open Job Title] to join our team. [Contact Name] spoke very highly of your [Skills] and recommended you for the role.

I took a look at some of your work online, and given your experience, I think you’d be an excellent fit for the role. This is a great opportunity to learn more about [Your Industry] alongside an ambitious team.

I’d love to hear more about you and talk to you about the role. Are you available for a 15-minute phone call sometime tomorrow? 

Let me know!

5. Past Candidate Interview Invitation Email

When recruiting, tap into your  talent community to re-engage qualified candidates who stood out to you during past interviews. Similar to employee referrals , you have a relationship with these candidates and must include enough personal details to get their attention. Use the following email template to invite a past candidate to interview over email.  

Subject Line: [Company Name]: New [Job Title] Opportunity  

I hope this finds you well! I know you applied to the [Previous Job Title] role at [Company Name] back in [Month/Year] , and while we went in a different direction then, we kept your resume on file.

A new [Open Job Title] role just opened up on the [Department] team that I think you’d be an excellent fit for.

We’re currently conducting interviews for the role, and I would love to set up a time for you to talk to [Interviewer] , the hiring manager. Are you available for a [Length of Interview] phone call sometime this week? I’ve highlighted a few date and time options below, let me know if any of them work for you.

Here is a link to the job description on our website. [Include Link] . If you have any questions about the role, give me a call at [Phone Number] .

Thanks, [First Name] ! Looking forward to hearing from you soon.

6. Phone Interview Invitation Email

After an applicant has applied to an open role, the next step may be a phone screen interview to assess their qualifications. When reaching out for the first time to invite them to a phone interview, use the following template.  

Subject Line: [Company Name]: Phone Interview Availability

Thank you for applying to the [Job Title] position at [Company Name] . 

After reviewing your application, we are excited to move forward with the interview process.

We would like to schedule a [Length of Interview] phone call with [Interviewer] , [Interviewer Job Title] at [Company Name] . 

Below are some date and time options:

Please reply directly to this email and let me know if you are available at any of the above times. From there, I’ll coordinate with [Interviewer] and send you an email with a calendar invitation to confirm the date and time.

7. Virtual Interview Invitation Email

When requesting a video interview, send the interview invitation far enough in advance so candidates are able to plan accordingly. Use the following template to send a video interview invitation. Once you have confirmed the date and time, be sure to include the meeting room link and any access information needed to join the interview.  

Subject Line: [Company Name]: Video Interview Availability

After reviewing your application, we would like to invite you to interview with [Interviewer] , our [Interviewer Job Title] .

So we can get to know you better, the interview will be conducted over video using [Video Conferencing Platform] and last about [Length of Interview] in total. 

We want you to be able to plan accordingly, so we’ve provided a list of date and time options over the next week. Please take a look and let us know which date is best for you.

We’re looking forward to continuing the conversation.

8. In-Person Interview Invitation Email

In-person interviews typically follow an initial phone or video conversation, so you should have a solid relationship with the candidate at this point. Customize the following template carefully before sending an in-person interview invitation.  

Subject Line: [Company Name]: On-site Interview Invitation 

[Interviewer] was really impressed by you during your last conversation about the [Job Title] position and we’re excited to invite you to interview at our office!

Please review the date and time options I’ve provided below and let me know which one works best for you. From there, I’ll send a confirmation email with a calendar invitation.

We’re excited to meet you in person, and we want you to feel comfortable and prepared when you arrive. Below is some information about us to help you plan for your interview.

You will be meeting with [Interviewer] , [Job Title] , and [Interviewer 2] , [Job Title 2] . The interview will last no more than [Length of Interview] .

During the interview, you will be asked to complete a skills assessment and discuss some of your recent work. Please bring [Quantity] samples of your [Work] , as well as a form of identification to be admitted to the building. 

Our office is located at [Address] . We’re close to [Public Transportation Options/Parking Details] .

Our office dress code is [Dress Code] , but we encourage you to wear whatever you’re most comfortable in.

Please reply directly to this email with your availability during the suggested times. If you have any questions, feel free to call me at [Phone Number] .

9. Second Interview Invitation Email

When you are ready to invite a candidate to a second interview, use the following template. Making it to the next round is a big accomplishment for candidates, so convey your enthusiasm to keep them interested. Additionally, provide any helpful information upfront so they continue to feel supported going into the next round.  

Subject Line: [Company Name]: Invitation for Second Interview

Thank you for taking the time to speak with [Interviewer] about the [Job Title] position at [Company Name] .

We’re quite impressed by you and are eager to continue the conversation! We’d like to schedule a second interview with you during one of the following time options:

You will be speaking with [Interviewer] , [Interviewer Job Title] , and the interview should last no more than [Length of Interview] .

Please let me know which time works best for you. I will send a calendar invitation to confirm once we have selected a date and time. 

10. Group Interview Invitation Email

Coordinating a group interview can be challenging without preparation. To simplify the process, use a  scheduling or calendar tool to allow candidates to select the times that work best for them. Once aware of everyone’s availability, use the following group interview invitation template as a next step.  

Subject Line: [Company Name]: Group Interview Invitation

Thank you for applying to the [Job Title] position at [Company Name] . After reviewing your application materials, we are pleased to move forward with the interview process. 

We would like to invite you to an interview at our office. You will interview as a part of a group with [Number] other applicants. The interview will last no more than [Length of Interview] .

To help us schedule the interview, please select your availability from this calendar link: [Insert Link] .

From there, I will coordinate between the other candidates and the hiring team to confirm a time that works for all involved. You will receive an email with a calendar invite link to confirm the interview.

To help you prepare, here is some information about the interview and [Company Name] .

You will be meeting with: [Interviewer] , [Job Title] and [Interviewer 2] , [Job Title 2] . 

Length of interview: [Minutes/Hours]

Interview agenda: During the interview you will be asked to complete several exercises with the other candidates. [Additional Information]  

Our office location: [Address]  

We’re close to [Public Transportation Options/Parking Details] .

Our office dress code: [Dress Code] , but we encourage you to wear whatever you’re most comfortable in.

We’re looking forward to meeting you! If you have any questions, don’t hesitate to reach out.

11. Final Interview Invitation Email

Emphasize your excitement when sending a final interview invitation email. At this point, candidates have been through several rounds of  your interview process , and you need to keep them engaged and informed on the next step. Reduce the body text of your email by linking out to the pertinent information. These details could be on a hidden page of your website or a Google Doc in “View Only” mode. Customize the template below to send the perfect final-round interview invitation email.  

Subject Line: [Company Name]: Final-Round Interview Invitation

Thank you for your recent interview regarding the [Job Title] position at [Company Name] . We appreciate your dedication to the process and are pleased to share that you have been selected for a final interview at our office! 

We believe you are an excellent candidate for the position and we’re excited to continue the conversation with you.

The interview will be with [Interviewer] and will last no longer than [Length of Interview] . Below are some proposed time and date options:

To help you plan and prepare for your on-site interview, click here to view additional information about our office and nearby travel options. [Include Link to Additional Information] .

Please reply to this email with your availability. I will then confirm the date and time internally and send you a confirmation email with a calendar invitation. 

If you have any questions in the meantime, feel free to reach out.

[Your Name] [Your Email Signature]                                                            

Frequently Asked Questions

How do you invite someone for an interview.

It’s considered professional to invite someone to an interview by sending a short email. The email should contain a clear subject line and details like the location and format of the interview, a description of the role and the interviewers’ names and titles.

Can you invite a candidate to an interview via text?

It’s become acceptable for recruiters to invite candidates to interviews via text. Recruiters may also text candidates job descriptions, background questions and other elements of the recruiting process. 

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Sending an Interview Assignment Example Email Template

Download this Sending an Interview Assignment Example Email Template Design in Word, Google Docs Format. Easily Editable, Printable, Downloadable.

During the hiring process, you will need to test the applicant's qualifications. This is done by sending assignments during the interview process. To save yourself the hassle of starting from scratch, and use our Sending an Interview Assignment Example Email Template. Download now to get that task done real quick!

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How To Write an Email For Submission Of Assignment

Welcome to this informative article that will guide you on how to write an effective email for the submission of your assignment. If you’re unsure about how to draft an email for submitting your assignment, this article is here to help you!

Table of Contents

What To Do Before Writing the Email

Before you start writing the actual email, it’s important to take a few preparatory steps to ensure that your email is clear, concise, and professional:

• Gather all necessary information related to your assignment, such as the due date, submission guidelines, and any specific instructions given by your instructor.
• Review your assignment to ensure it meets the requirements and makes sense.
• If your instructor has provided a specific email address or subject line to use, make note of it.
• Consider attaching your assignment in the appropriate format if required.

What to Include In the Email

When composing your email for assignment submission, it’s important to include the following parts:

Subject Line

Choose a subject line that clearly indicates the purpose of your email. For example, “Assignment Submission – [Course Name]”. This helps the recipient identify the email’s content quickly.

Begin your email with a polite and professional greeting, such as “Dear Professor [Last Name],” or “Hi [Instructor’s Name],”. Use the appropriate salutation based on your relationship with the recipient.

Introduction

Introduce yourself briefly and mention the course or assignment you are submitting. This provides context for the recipient.

In the body of the email, mention any relevant details or specific instructions provided by your instructor. Clearly state that you are submitting your assignment and acknowledge the due date. If there are any additional comments or questions related to the assignment, include them here.

End your email with a courteous closing, such as “Thank you,” or “Best regards,” followed by your full name and contact information. This shows professionalism and makes it easy for the recipient to respond if necessary.

Email Template – Assignment Submission

Subject: Assignment Submission – [Course Name] Dear Professor/Instructor [Last Name], I hope this email finds you well. I am writing to submit my assignment for the [Course Name]. The assignment is attached in the required format. I have completed the assignment as per the given guidelines and it is ready for submission. The due date for the assignment is [Due Date]. If you have any further instructions or clarifications, please let me know. Thank you for your time and consideration. I look forward to hearing from you soon. Best regards, [Your Full Name] [Your Contact Information]

Writing an effective email for the submission of an assignment is essential to ensure clarity and professionalism. By following the steps outlined in this article, you can confidently compose your email and increase the likelihood of a positive response. Remember to always be polite, concise, and include all necessary information. Good luck with your assignment!

Additional tips:

• Double-check all the information before sending the email to avoid any errors or omissions.
• Use a professional email address and avoid using casual or inappropriate language.
• If there is a specific email format recommended by your institution, consult it for guidance.

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Top 6 Candidate Messaging and Email Templates for Every Stage of the Interview Process

Here are some of the best candidate message and email templates for every stage of the recruitment process. As a recruiter or employer, you may not have the time to write personal messages. All you can do is create a standard template and then customise it as per your requirement.

There is no substitute to a handwritten, personalised note particularly written for the candidate. You can begin by creating a candidate email template of the message and then doing a few edits as per the candidate and the situation to further enhance this authentic growing professional relationship.

Here, in this article, we will discuss some candidate email templates for every crucial stage of the recruitment process.

• Consideration

After the interview, if your team has put your candidate under consideration, and they have not yet arrived at the final decision, then your message to the candidate must inform them about the current status.

You must also inform about the possibility that he/she might get selected without giving any promises about the same. Add complete transparency in your candidate email template.

Dear (name) Thank you for your interest in the interview process for the (job title) position at (company name). The team had a good time interviewing you for the role.

We still have a few more interviews lined up over the next week with other candidates, but we intend to complete our interviews by (date) and would make a decision by (date). We will stay in touch with you and reach out to intimate you about the next steps as soon as we complete all interviews.

Please let me know if you have any questions.

Sincerely, (Name)

In this message template, you have provided a clear timeline to the candidate. This alleviates the unnecessary anxiety of the candidates, plus, it states to the candidate about their chances of recruitment.

The essence lies in being authentic with your communication. If you follow a fixed timeline, inform the candidate about it. If there is no fixed timeline, honestly explain the unavoidable factors that could cause a delay in arriving at a decision.

• Request for a follow-up round of interview

After conducting the initial rounds of interview, if you want the candidate to visit again for another meeting, you must precisely clarify the reason why they are being called yet again.

It is important to differentiate the meeting from other meetings for two main reasons:

• To allow the candidate to prepare for specific types of questions
• To reassure that this meeting is part of the strategy and that the candidate is not merely jumping around in hoops

Dear (name) Thank you for your interest in the interview process for the (job title) position at (company name). We would like to invite you for one more round of interviews.

For this round, you will be meeting: (add name), (title) for (length of the meeting)

The goal of this interview is to (add the objective or purpose of the interview. For instance, to seek detailed information about your skills, experience and qualifications).

So, can you make yourself available on (date and time) at (location)? If not, do let us know about two other dates when you would be available for the meeting. We will try and set it up on a day and time of your convenience.

The team looks forward to meeting you to learn more about you.

Thank you once again for your interest.

At this stage, it is important to provide detailed information to the candidate, as these would be the additional rounds, over and above the pre-decided rounds of the interview.

Therefore, the candidate should understand the reason for this additional round. And, by sharing the specifics with the candidate, you allow them the opportunity to prepare well for the meeting.

• Making a job offer

It is one message that every candidate expects to receive. It is also the most crucial aspect of the recruitment process.

Dear (name)

With immense pleasure, we would like to formally offer you the position of (job title). This is a fulltime/parttime role with the (annual/hourly) salary of (mention salary). You will need to report to (reporting manager name) at the (department name) located at (location/address). You are requested to join on (date).

Also find attached (formal offer letter, appointment letter, employee benefits letter, etc). We need you to sign on all the documents and return to us by (date). We are thrilled to extend this job offer and are excited to have you join our team.

By this point you will have built a good rapport with the applicant, therefore, you could add a touch of personalization and familiarity to the message. You must convey excitement and positivity on the new chapter of the candidate’s life. At the same time, you must include every important detail you want the candidate to know and understand.

It is challenging to be the bearer of bad news, however, it is inevitable in the life of an HR recruiter. A recruiter must be the recipient as well as the bearer of decisions that are not always in a candidate’s favour. But still, the most important factor is to share in such a manner that there is still room for nurturing the professional relationship beyond the recruitment process. Using compassion in your tone will reflect the employer brand and company culture of the organization.

Dear (name),

Thank you for being a part of the interview process for the (job title) position at (company name).

Your conduct in the interview was satisfactory. But we decided to offer the position to another candidate with more experience as they would be better aligned with the role.

We wish you good luck in your career. Do stay in touch and feel free to apply for future openings.

Keep the message short, simple and sweet. Thank the candidate for participating in the interview process. Explain the reason for their disqualification, and end the message on a positive note by asking her/him to stay in touch and apply for future openings. The best way to say “no” to a candidate is to say it diplomatically, i.e., without degrading the rejected candidate and without talking highly about the candidate selected in her/his place.

Candidate email template examples

Let us take a look at a few candidate email template examples as well for different stages of the recruitment process. Recruiters can use these to effectively convey the message and build a positive connection with the candidate.

• Phone interview email

When you write an email to the candidate to invite her/him for the interview, you must include specific details in the email, such as interview date, time and location. If possible, also include the interviewer’s name and the duration of the interview.

The email invite for phone interviews is generally the first email interview invite a recruiter sends to the candidate. So, thank them for participating in the recruitment process and highlight the basic requirements of the available positions.

Dear (candidate name),

Thank you for sending your job application for the post of (job title) at (company name). Your application has been shortlisted for the next round.

We wish to invite you for a phone interview to discuss and know more about your job application for the role of (job title). We would like to use this opportunity to know more about you and tell you about our company.

Your invitation for an in-person interview, on-site, should include specific details about the date, time and location of the interview, followed by what kind of documents do you want the candidate to carry for it. You could also provide them with the map location of the office.

Dear (applicant name),

Your application has been selected after screening through all the applications for the position of (title) at (company name). We wish to extend you our invitation for the first round of the personal interview on (date and time) at (enter office address).

The interview would be conducted by (manager name, designation). The interview would last for about (duration in minutes). You will get the opportunity to discuss the job position, learn about the company and clear your doubts if any.

Kindly cooperate with the security personnel in creating your security pass before entering the building.

These are some of the best candidate message and email templates for every stage of the recruitment process. As a recruiter or employer, you may not have the time to write a personal message on every candidate who is part of the recruitment process. All you can do is create a standard message template and then customise it as per your requirement.

• candidate email template

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Be Up to Date with HR Trends

You’ve made it past the interview phase and you’re feeling good about your chances of landing the role! Before you can make it any further in the process, however, the hiring manager wants you to complete an interview assignment. This may come as a big surprise, and you may be wondering why taking this extra step is even necessary.

Job interviews help the employer get to know you and assess whether you would be a good fit, but an interview assignment can give them a more tangible idea of your skills, how you think, and your work ethic. They can vary from a writing assignment, a technical assessment, or a presentation, and typically come toward the end of the hiring process when the employer is closer to making a decision.

Whether you decide to move forward on an interview assignment is entirely up to you and how good you feel about the employer and their hiring process. If this is something you are considering, here are five ways to handle interview assignments.

Understand expectations

Make sure you clearly understand the employer’s expectations for the interview assignment. Before you get started, you should be able to answer these questions:

• What is the deadline to complete the interview assignment?
• How much time should you spend working on the assignment?
• What exactly should you be including in the final piece? A high-level overview or specific details or ideas?
• How will this be evaluated?

Ensure you have enough time to complete the task

Make sure you are able to complete the assignment (and do a good job) within the deadline you are given. At the same time, it’s important to consider how much time the assignment will actually take. If it’s simply too much work or you have been given an unreasonable deadline, you’re within your rights to reconsider. If the employer is not being respectful of your time, you may want to ask yourself if the opportunity would ultimately be the right one for you.

Ask for more information

If you feel like your interview assignment would be improved with more context about the company or specific departmental processes and goals, don’t be afraid to ask for more information or data. This can help demonstrate your interest in the role, as well as help you work on a more custom project, proposal, or presentation. If this additional information is not available, don’t stress about it! Do your best to work with the information you were given or have found through your research. The hiring manager will understand.

Don’t go overboard

While interview assignments can be a great way to prove yourself, avoid going overboard. If you feel like you are starting to go above and beyond, it’s important to take a pause. Remember, you are not an employee just yet. It is not your job to do actual work for the company. While you want to demonstrate that you are a strategic thinker and that you have good ideas that can be valuable to the organization, you need to walk a fine line. It should raise some red flags if the employer has unrealistic expectations about what you can and should accomplish.

Review your work

Make sure you take the time to review your work before you submit, and if applicable, practice your presentation or proposal. During this stage in the process, it may also be helpful to enlist the help of a friend. They may be able to catch any issues in the written assignment, and give you tips for perfecting your body language and presentation skills—helping you boost your confidence for the big day.

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Sending an interview assignment: example email

This is an email template you can use when you want to send an assignment to your candidates as part of your hiring process. For some positions, especially technical roles, adding a written assignment or test will help you evaluate your candidates’ skills through a real work project and screen people who approach problems the best way.

Email subject line: Assignment for the [ Job_title ] position

Hi [ Candidate_Name ] / Dear [ Candidate_Name ],

Please find attached an assignment as part of our interview process. I’m also attaching some instructions to help you complete the assignment.

Keep in mind that there are no ‘right answers.’ This assignment is designed is to gauge your skills and give us an idea of how you approach tasks relevant to the [ Job_Title ] role. It would be great if you could send this over to us [ within X time frame or by Y date ].

Please do not hesitate to get in touch if you have any questions.

Best of luck with the assignment,

[ Your name ] [ Signature ]

[When you receive the assignment]

Thank you for completing the assignment. Our team will review it and get back to you with feedback as soon as possible.

I hope you enjoy your day,

• Read about smart interview techniques to hire the right people.
• Read about common mistakes to avoid when interviewing top candidates .

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