difference between business letter and application letter

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Resume vs Cover Letter: How They're Different

8 min read · Updated on January 25, 2024

Knowing how a resume and cover letter work together can increase your chances of standing out

A resume and cover letter are essential job marketing tools that allow you to grab the attention of prospective employers and make a solid first impression. Where a resume provides an objective and concise overview of your work history, knowledge, skills, and overall qualifications, a cover letter formally introduces you to the employer and summarizes your work experiences related to your resume. It also discusses why you're interested in the position and why you're a suitable candidate. 

These two complementary documents are similar in a few ways and very different in others. In this post, we'll cover the following to provide clarity around cover letters vs resumes:

Cover letter vs resume: what are the similarities?

Cover letter vs resume: what are the differences?

What can a cover letter convey that a resume can't?

What's the difference between a cover letter, a resume, and an application letter? 

Cover letter vs resume: what are the similarities? 

As noted, a cover letter and resume are both career marketing tools, provided to prospective employers, that give the opportunity to make a strong first impression. Here are a few additional similarities between the two:

Both are meant to sell your skills and experience to entice employers to bring you in for an interview

The heading and contact information provided in a cover letter should match what's provided in a resume

When both a cover letter and resume are submitted as part of a job application, they're submitted together

Each document should use a similar style in terms of colors, font type , and font size to provide a cohesive package

Both documents should be tailored to each job you apply to

Both your cover letter and resume should include keywords from the job description.

These few points are where the similarities between a cover letter and a resume end. 

When considering a cover letter vs resume, there are five significant differences between them. They are

Layout and structure

Tonality , tense and orientation.

A resume is a requirement and necessity for virtually all job applications. A cover letter, on the other hand, is highly recommended but isn't necessarily required unless the job application specifically requests the inclusion of a cover letter. It's also possible to come across some job postings that specifically ask you not to include a cover letter. If you come across such an instance, even if you're tempted, don't include it unless you want to risk immediately going into the “no” pile. 

Unless specifically asked not to, in most instances it's in your best interest to include a cover letter with your resume. It shows you care about the position and can help to make your application stand out from the competition. 

The purpose of a resume is to provide the employer with a concise overview of your relevant work history, skills, and other qualifications. It focuses on your past and how it applies to your potential to succeed in a new job. 

Your cover letter should focus only on the job you're applying to - it serves as an introduction to you and your resume. With your cover letter, you have the opportunity to showcase a bit of your personality, further summarize your resume, and emphasize why you're interested in, and the right fit for, the job. 

In a nutshell, a resume shows the employer how your experience fits the role and a cover letter tells them why it does. 

Another main difference between a cover letter vs resume is the layout and structure of each. A resume typically uses bullet points without paragraphs or large chunks of text. There are also standard resume formats to choose from. A cover letter is written in paragraph form, with a layout similar to any professional business letter you might write.

Resume layout and structure

A resume uses one of three resume formats - reverse chronological, functional, or hybrid - with specific sections that are required within each format. The most commonly used is the chronological format, which includes the following sections:

Contact Information

Resume Headline

Resume Summary

Core Competencies

Work Experience 

Additional optional sections sometimes included on a resume are IT Skills, Volunteer Experience, Special Projects, Certifications, Training, Awards, Publications, and Hobbies & Interests. 

For more tips on how to write an effective resume with several resume examples to review, refer to “ How to Make a Resume: Beginner's Writing Guide with Examples .”

Cover letter layout and structure

A cover letter ranges from 300 to 500 words and should be written using the same format as any professional business letter. The key sections of a cover letter include:

The header with the date, the employer's address, and your contact information

A salutation directed to a specific individual when possible

An introduction paragraph where you introduce yourself, share why you're interested, and emphasize why you're an ideal candidate

The body paragraphs - the most crucial section of your cover letter - where you summarize your qualifications and how they make you an ideal candidate to meet the job requirements and demands, in one to two paragraphs

A conclusion paragraph , where you'll conclude with appreciation and a call to action

The closing , with a professional closing salutation and your name

For more detailed information on how to write a cover letter with a cover letter example, refer to “ How to Write a Cover Letter (With Example) .” 

Your cover letter, unlike your resume, addresses the employer directly and with a tone that's more personable than a resume. The exact tone you go with for your cover letter should reflect the industry and organization to which you're applying, though it's still good to showcase some personality. When doing so, ensure you still keep it professional and don't be too personal to the point that it distracts from the letter's overall goal and ability to leave a positive impression. 

The tone of a resume is straightforward and objective. It offers the reader specific details about your past work history, key qualifications, and skills. 

A resume is mostly past-oriented, meaning that it focuses largely on your past work history and experiences. Much of a resume is written in the past tense, as well. 

A cover letter is written primarily in the present tense. The focus of a cover letter is more on the present and future, including mentioning current and future objectives. 

What can a cover letter explain that a resume cannot?

As noted, where a resume shows how you're a good fit for the job, a cover letter can discuss why you're a good fit. Also, a cover letter can explain details about your resume that you might not have had space for on the resume. For example, if you listed a work experience bullet point with a great accomplishment, yet you weren't able to highlight the challenges you overcame for that significant achievement, that might be something to include in the cover letter if it adds value and is relevant. 

Cover letter vs resume vs application letter

In addition to a cover letter and resume being part of your arsenal of career marketing tools, you might also be wondering where an application letter fits in - especially since some confuse an application letter with a cover letter. 

What is the difference between a resume and an application letter?

As mentioned, a resume is a document required for job applications and provides a succinct overview of your work history and credentials. An application letter provides a detailed overview of your work history and credentials in a letter format and is typically not used in conjunction with a resume.

What is the difference between a cover letter and an application letter?

Though a cover letter and application letter share similar features, they're different in content and purpose. A cover letter complements a resume and provides an introduction to yourself and an overview as to why your qualifications make you a good fit for the job. It's sent with the resume as part of the application process. 

An application letter is more detailed and dives deeper into an applicant's work history and qualifications. It's common to send an application letter to an employer of interest, even if they don't have any job openings at the time. In other words, it's sent outside of the application process and often expresses interest in working for the organization. 

The structure is similar to a cover letter, because they're both professional business letters. However, since the intent of a cover letter and application letter differs, the content focus is different between the two. 

Cover letter vs resume: yes, you need both (with rare exceptions)

Now you know the similarities and differences between a cover letter vs resume and the purpose of each. You also know that, in most instances, it's best to submit a cover letter with your resume when applying for jobs. Including both helps you to set yourself apart from others in a tough job market and make a positive first impression on hiring teams! 

Wondering if your resume and cover letter complement each other the way they should? Our team of TopResume experts can help you to ensure that both showcase the correct elements to help you land the interviews you desire. You can even submit your resume for a free review   to get started!

Recommended reading: 

How to List Certifications on a Resume (with Examples)

How to Start a Cover Letter that Grabs Attention

How to Include Relevant Coursework on a Resume (with Examples)

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See how your resume stacks up.

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What is the difference between application letter and cover letter? FREE TEMPLATE

General | 11 sep 2023.

In the competitive job market of today, job seekers are constantly on the lookout for ways to stand out and make a positive impression on prospective employers. Two essential tools in the job hunting arsenal are the application letter and the cover letter. While these terms are often used interchangeably, they serve distinct purposes in the hiring process. In this comprehensive guide, we will explore the key differences between application letters and cover letters, and provide step-by-step instructions on how to create both effectively.

What is an Application Letter?

An application letter, also known as a job application letter or a letter of application, is a formal document submitted by a job seeker to express their interest in a specific job vacancy. The primary purpose of an application letter is to introduce the applicant and their qualifications to the potential employer. Unlike a resume or CV, which provides a comprehensive overview of one's professional history, an application letter is tailored to a particular job opening.

Also read How to Create a Comprehensive Resume

How to Create an Application Letter

1. research the job opening.

Before you begin crafting your application letter, it's crucial to thoroughly research the job opening. This includes understanding the job requirements, responsibilities, and the company's culture. The more you know about the position, the better you can align your qualifications and skills with the employer's needs.

2. Format and Structure

An application letter should follow a standard business letter format. Here's a basic structure to follow:

Heading: Include your contact information (name, address, phone number, and email) at the top, followed by the date.

Recipient's Information: Below the date, include the recipient's name, title, company name, and address. If you can't find this information in the job posting, address the letter to the hiring manager.

Salutation: Start your letter with a professional salutation, such as "Dear Mr. Smith" or "Dear Hiring Manager."

Introduction: Begin with a strong opening paragraph that mentions the specific job you're applying for and how you learned about it. Express your enthusiasm for the position.

Body Paragraph(s): Use one or more paragraphs to highlight your qualifications, skills, and relevant experiences. Be specific and provide examples of how your background aligns with the job requirements.

Closing Paragraph: Summarize your interest in the position and express your desire for an interview. Mention that you have attached your resume for reference.

Closing : Use a formal closing such as "Sincerely" or "Yours faithfully," followed by your signature and typed name.

3. Tailor Your Letter

Each application letter should be customized for the specific job you're applying for. Highlight the qualifications and experiences that make you an ideal candidate for that particular position. Avoid using a generic, one-size-fits-all letter.

4. Showcase Your Skills

Use the application letter to showcase your skills and experiences that are most relevant to the job. Highlight achievements, projects, or experiences that demonstrate your capability to excel in the role.

Also read  7 Interview Tips to Impress Hiring Manager

5. Proofread and Edit

Before sending your application letter, carefully proofread it for grammar, spelling, and formatting errors. A well-written, error-free letter demonstrates professionalism and attention to detail.

6. Enclose Required Documents

If the job posting specifies additional documents, such as transcripts, certifications, or writing samples, make sure to include them along with your application letter.

When to Use an Application Letter

Application letters are typically used when:

A job vacancy is advertised.

The employer specifically requests an application letter.

You want to provide a more personalized introduction to your resume.

Effective Application Letter Example:

[Your Name]

[Your Address]

[City, State ZIP Code]

[Your Email Address]

[Your Phone Number]

[Today's Date]

[Recipient's Name]

[Recipient's Title]

[Company Name]

[Company Address]

Dear [Recipient's Name],

I am writing to apply for the [Position Name] at [Company Name], as advertised on [Where You Found the Job Posting]. With my strong background in [Relevant Skill/Experience], I am excited about the opportunity to contribute my expertise to your team.

In my current role at [Current Company], I have consistently demonstrated my proficiency in [Relevant Skill]. For instance, [Provide an Example of an Achievement or Project Relevant to the Position]. These experiences have honed my abilities and prepared me for the challenges and responsibilities of the [Position Name] role at [Company Name].

What sets [Company Name] apart for me is its reputation for [Company Attribute or Project]. I am deeply impressed by the impact your organization has made in [Industry or Field], and I am eager to be part of such an innovative and forward-thinking team.

Please find my resume attached, which offers a more comprehensive overview of my qualifications. I am enthusiastic about the opportunity to discuss how my skills can contribute to the continued success of [Company Name].

I can be reached at [Your Email Address] or [Your Phone Number]. Thank you for considering my application. I look forward to the possibility of becoming a part of the [Company Name] family and working toward achieving its goals.

What is a Cover Letter?

A cover letter, sometimes referred to as a covering letter, is a document that accompanies your resume when applying for a job. Unlike an application letter, which is typically focused on a specific job vacancy, a cover letter is more general and can be used for various job applications. The primary purpose of a cover letter is to introduce yourself, highlight your qualifications, and explain why you are an excellent fit for the company as a whole.

How to Create a Cover Letter

1. research the company.

Before you start writing your cover letter, research the company you're applying to. Understand its values, mission, culture, and recent achievements. This knowledge will help you tailor your cover letter to align with the company's goals and values.

A well-structured cover letter should include the following elements:

Heading : Similar to an application letter, include your contact information and the date at the top.

Recipient's Information : Address the letter to the hiring manager or the appropriate person if their name is mentioned in the job posting. If not, use a generic salutation like "Dear Hiring Manager."

Introduction : Begin with a strong opening that mentions the position you're interested in and how you found out about it. Express your enthusiasm for the company and explain why you're a good fit.

Body Paragraphs : Use one or more paragraphs to showcase your qualifications, skills, and experiences. Emphasize your contributions and achievements in previous roles. Highlight how your skills align with the company's needs.

Closing Paragraph: Summarize your interest in the company and reiterate your enthusiasm for the position. Express your desire for an interview to further discuss your qualifications.

Closing : Use a professional closing, such as "Sincerely" or "Best regards," followed by your signature and typed name.

3. Personalize Your Cover Letter

While a cover letter can be more general than an application letter, it should still be personalized for the specific company and position. Tailor your content to match the company's values and show how you can contribute to its success.

4. Highlight Transferable Skills

In a cover letter, focus on transferable skills that are applicable across various roles and industries. Explain how your diverse skill set makes you adaptable and a valuable asset to the company.

5. Match Your Resume

Your cover letter should complement your resume, not duplicate it. Use the cover letter to provide context for your resume and highlight specific achievements or experiences that are relevant to the job.

6. Proofread and Edit

Just like with an application letter, proofread and edit your cover letter carefully to ensure it is error-free and well-written. Attention to detail is crucial.

When to Use a Cover Letter

Cover letters are typically used when:

You are applying for a job without a specific job posting.

The job application process requires a cover letter.

You want to express your interest in a company and its culture, beyond a specific job opening.

Apply to urgently hiring jobs here!

Effective cover letter example.

I am writing to express my strong interest in the [Position Name] position at [Company Name], as advertised on [Where You Found the Job Posting]. With a proven track record in [Relevant Skill/Experience], I am confident that my qualifications align perfectly with the requirements of this role.

In my previous role at [Previous Company], I [Briefly Describe an Achievement or Responsibility Relevant to the Position]. This experience allowed me to hone my [Relevant Skill] skills and contribute to the growth and success of my team. I am eager to bring this expertise to [Company Name] to contribute to its continued excellence.

One of the aspects of [Company Name] that particularly excites me is [Specific Company Attribute or Project]. Your commitment to [Company's Values or Mission] aligns perfectly with my own professional values, making [Company Name] a natural fit for my career goals.

Enclosed is my resume, which provides further details about my qualifications. I would welcome the opportunity to discuss how my skills and experiences can benefit [Company Name] in greater detail. Please find my contact information below:

Thank you for considering my application. I look forward to the possibility of joining the team at [Company Name] and contributing to your ongoing success.

In conclusion, application letters and cover letters serve distinct purposes in the job application process. An application letter is tailored to a specific job vacancy and focuses on your qualifications for that role, while a cover letter is more general and introduces you to the company as a whole. Both letters, however, are essential tools for showcasing your skills and enthusiasm to prospective employers.

To succeed in your job search, it's crucial to create both types of letters effectively. Research the job opening or company thoroughly, follow the appropriate format and structure, and customize the content to match the employer's needs. Additionally, always proofread and edit your letters to ensure they make a positive impression. Application letter example and cover letter example illustrate how to structure both a cover letter and an application letter effectively, emphasizing the importance of tailoring the content to the specific job and company while showcasing your qualifications and enthusiasm.

By understanding the differences between application letters and cover letters and mastering the art of creating them, you can increase your chances of landing your dream job in today's competitive job market.

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Application Letter Vs. Cover Letter

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Cover Letter Analysis

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There are subtle differences between application letters and cover letters. However, the terms cover and application are sometimes used interchangeably. An application letter is often intended to stand on its own, whereas a cover letter generally can't be the applicant's only document submitted to express interest in a job opening.

Cover Letter Versus Application Letter Introductions

Cover letters typically contain a brief introduction. The introduction in a cover letter consists of three to four sentences about the job seeker's work experiences, education, accomplishments and the type of organizations he feels are best suited for his qualifications. On the other hand, an application letter might contain a more extensive introduction simply because this letter serves a purpose that's similar to the resume.

Dear (Hiring Executive),

Please accept my enclosed application for the position of executive assistant to your Vice President of Operations. I'm pleased to say that my qualifications match your job requirements perfectly. In my current role with Genex Engineering, I handle all of the same duties and much more as executive assistant to the president and CEO for the past four years. My experience, education (bachelor's degree), strong communication skills and ability to manage complex tasks and solve problems makes me an ideal candidate for your position.

Cover Letter Versus Application Letter Work History

An application letter generally contains a brief description of the job seeker's work history or professional experience. An application letter often can substitute for a resume and, therefore, requires that the job seeker include specific information about her work history and professional competencies. A cover letter shouldn't contain too much information about the job seeker's work history because it's merely an introduction to the resume. It's acceptable for a cover letter to reference the job seeker's work history in a sentence or two about her current or previous employer; however, it shouldn't contain details about any professional experience.

Example of Cover Letter Work History:

Prior to working at Genex Engineering, I was executive secretary to the COO at Boomer Industrial Hose Inc. and started my career as a receptionist/ secretary for the Sales Manager at Geny Oil Corp. 10 years ago in Texas.

No need to add more to your work history in a cover letter as it is thoroughly covered in the accompanying resume.

Example of Application Letter Work History:

At Genex Engineering, I handle all of the duties required of your position and much more as executive assistant to the president and CEO for the past four years. In addition to providing secretarial and administrative support to the president, I train other secretaries to support other high-level executives and regularly speak at conventions and manage trade shows. My responsibilities also include creating presentations and proposals, arranging travel for all the executives, generating reports and taking responsibility for confidential company documents. I spearheaded modifications in IT that generated increased profitability for Genex and implemented a variety of upgrades in our accounting procedures dramatically cutting costs in that department.

After describing your duties in your present position, you would then briefly describe your duties in your two previous junior-intermediate level jobs at Boomer and Geny Oil.

Cover Letter Versus Application Letter Content

A cover letter is a teaser. Its intent is to capture the reader's attention enough to make the recruiter or hiring manager want to review the resume. The cover letter should contain just enough information that it doesn't give away everything about the applicant. An application letter, on the other hand, is a more comprehensive document. It describes the applicant's educational background, certifications and licenses, and in some cases, salary history for job postings that require it.

When to Use an Application Letter

When an employer specifically requires a cover letter and resume, that's what the job seeker should submit. It's relatively rare that an employer will accept an application letter in lieu of a cover letter and resume. The two approaches are different and employers use application letters infrequently when compared to how they use cover letters and resumes. An application letter is more appropriate for unsolicited interest, or when there isn't a job posting. For example, an application letter could be mailed to several employers that aren't advertising specific jobs vacancies as a way to provide a more extensive introduction to prospective employers.

Uses of Cover Letters and Application Letters

A cover letter is almost always used to express interest in employment. An application letter can be used for employment purposes; however, it can also be used for applying for a place in an academic program or an internship program. Employers don't always require a cover letter, but it's always a good idea to use a cover letter. On the other hand, an application letter might be the only requirement sought by schools or employers – with an application letter, it may not always be necessary to include a resume.

Ruth Mayhew has been writing since the mid-1980s, and she has been an HR subject matter expert since 1995. Her work appears in "The Multi-Generational Workforce in the Health Care Industry," and she has been cited in numerous publications, including journals and textbooks that focus on human resources management practices. She holds a Master of Arts in sociology from the University of Missouri-Kansas City. Ruth resides in the nation's capital, Washington, D.C.

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Are Cover Letter and Application Letter the Same?

While cover and application letters are usually used in the same contexts, every job seeker has to know the significant differences between these two documents.

Nowadays, application and cover letters are sent via email, so, it’s also important to familiarize oneself with the writing trends and standards of online documents.

So, What’s the Difference?

The main difference between applications and cover letters are:

• Application documents are considered to contain in-depth information about candidate skills and qualities while cover letters are merely used for submitting the documents.
• Cover letters carry out simpler functions and only define your professional capacity as a sender, a recipient, and the purpose of the letter. Application letters perform three main functions: to draw the attention of the potential recruiter, to reflect you as the perfect fit for the position, and to secure the interview.
• Application letters highlight qualifications, skills, strengths, and previous jobs to which this information should relate to the job applied. Done properly, it will showcase you as a good fit for the position. A cover letter can omit specific details, though it must include contact information and motivate why you’re applying for the position and why you’re good for it.
• Cover letters are shorter as they don’t include detailed information. Applicant documents shouldn’t exceed one page. In terms of improving career opportunities, wherever possible your letter should consist of three paragraphs in which you introduce yourself and your objective in the first paragraph. You should present your strengths in the second paragraph and propose an interview in the third paragraph.
• Cover letters aren’t considered the decisive element of an application package. Application letters usually accompany resumes in most cases, as they can offer more about your professional candidacy. Or you can always check some of the best companies that will help you with writing your cover letter on Linkedin .

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How To Write A Job Application Letter (With Examples)

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Find a Job You Really Want In

While applying to jobs, you might be asked to provide a job application letter (sometimes referred to as a cover letter) along with your resume. A resume outlines your professional skills and experience, and a job application letter explains why you are an ideal candidate for the position you’re applying to.

You can think of this as a strictly formatted professional letter that gives hiring managers a sense of your individual qualities prior to a job interview.

This article outlines the essential details and formatting for a job application letter. You’ll learn how to write a concise and engaging letter that will increase your chances of being selected for an interview.

Key Takeaways:

A job application letter can also be known as a cover letter. It is a way to introduce how your skills and experience are a good match for the job.

A job application letter should have your contact information, employer contact information, and a salutation,

A job application application letter should have an introductory paragraph, middle paragraphs that explain your qualifications, and a closing paragraph.

Use specific experiences with quantifiable results to show how your skills were successfully put into action.

Make sure to do your research and edit your letter before submitting.

Tips for writing a job application letter

Job application letter format, what’s the difference between a cover letter and a job application letter, dos and don’ts for writing a job application letter.

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If you’ve ever asked for advice on the job application process, you’ve likely heard the phrase “sell yourself” a million times over. This means that you should highlight your skills and achievements in a way that will pique a hiring manager ’s interest and make them pause over your application.

You might feel overwhelmed in the grand scheme of online applications, application/ cover letters , letters of intent , and interviews. It’s a lot to balance, especially if you have no experience with any of the things listed.

Remember to take everything one step at a time and review some helpful tips for writing a polished and engaging job application letter:

Tailor the application letter to each job. Your letter should address key points in the job description from the listing, as well as how you can apply your knowledge and experience to the position. You want to emphasize why you are the best candidate for this specific job.

Don’t copy information straight from your resume. Your resume is meant to act as a formal record of your professional experience, education, and accomplishments. The job application letter is where you highlight a few particular details from your resume, and use them to demonstrate how your experience can apply to the job.

Follow the business letter format. These letters have very strict formatting rules, to ensure that they appear as professional to hiring managers. A poorly formatted letter could prevent employers from taking your application seriously.

Proofread. Hiring managers will definitely overlook letters riddled with proofreading mistakes. Read your letter several times over to fix any grammar, punctuation, or spelling errors. You could ask someone else to look over it afterwards or run it through any number of online grammar check programs.

Decide on printing and mailing your letter or sending it in an email. An application letter sent through email requires a subject line that details your purpose for writing— consider “[job title], [your name].” The placement of your contact information is also different depending on the medium . In a hard copy, this goes at the top of your letter, as a header. In an email, it goes below your signature.

The following formatting information can be used as a guideline while drafting your own job application letter, with an example for both a printed/mailed letter and a letter sent through email.

Your contact information

Name Address City, State Zip Code Phone Number Email Address

Employer contact information

First paragraph

Middle paragraphs

This section should be about one to three paragraphs, discussing your various qualifications for the job. This is where you really emphasize what you could bring to the company and how you might fit into the work environment. It might be necessary to do some additional research about the company, to lend more specificity to your letter.

Final paragraph

Ending a cover letter might be a challenge, as you try to wrap up all the details about why you’re the most well-qualified employee on the planet. Let that confidence carry over into your concluding paragraph.

Sincerely/Best,

Job application letter example – printed and mailed

Robin Gomez 37 Southwest Avenue Gainesville, FL 12345 365-123-4567 [email protected] October 20, 2020 Ms. Martha Waters Hiring Manager Blue Swamp Publishing 27 Archer Street Gainesville, FL 67890 Dear Ms. Waters, My resume is attached in response to your advertisement for an editorial assistant . The job description aligns with my interest in editing short fiction, and I believe my experience and skills match what you’re looking for. This past year, I interned with the Editing, Design and Production department at Gator University Press. Over the course of two semesters, I interacted with academic texts at various stages before publication. I’m comfortable proofreading and copyediting manuscripts, as well as adding typesetting codes in Microsoft Word. I have also previously worked on the staff of Writers Student Literary Magazine in Jacksonville, FL , as the Fiction and Website Editor, as well as the head of the Proofreading Team. I played a significant role in the publication of six issues of the magazine, across a two year period (including print and online editions). My qualifications beyond this include experience in team-oriented settings and proficiency in creative and academic writing. I would love the opportunity to speak with you about how I can further contribute to Blue Swamp Publishing! Please feel free to contact me on my cell at 365-123-4567 if you have questions or to set up an interview. Sincerely, Robin Gomez

Job application letter example – emailed

Subject Line: Victoria Caruso – Public Relations Assistant Dear Ms. Janet Wang, I was excited when my colleague Rachel Smith told me that you were looking for a public relations assistant with a background in graphic design. She suggested that I reach out to you about the position, since I believe that my experience aligns well with what you are seeking at Trademark Agency. I worked alongside Rachel as a brand ambassador at a small graphic design company for three years, where I excelled in project management, strategy development, and client communication. This past spring, I played a significant role in designing the website for an up-and-coming multicultural women’s organization and publicizing their first few public events. Along with my experience and personal qualities, I prioritize: Expanding company recognition and designing unique brand details Managing media, press, and public relations issues for companies Developing company communication strategies Please see my attached resume for additional details about my career achievements. I hope to learn more about Trademark Agency’s goals for the coming year. You can contact me on my cell at 319-333-3333 or via email at [email protected]. Sincerely, Victoria Caruso 15th Avenue N Iowa City, Iowa 52240 319-333-3333 [email protected]

A cover letter normally is attached with a resume for a specific job opening, whereas a job application letter can be submitted independently. As already stated, a job application letter can also be known as a cover letter. Format wise, there are a lot of similarities.

However, a job application letter can also be more detailed than a cover a letter. Usually a cover letter acts a quick introduction to a resume when a candidate applies for a specific job opening.

Meanwhile, you can submit a job application letter to a company even if there are no job openings. In this case, you would provide more detail about yourself and your qualifications. Due to this, job application letters tend to be a little longer than the average cover letter.

Now that we’ve gone through the basic formatting for a job application letter and a few examples of what one might look like, how can we condense all that information into digestible pieces?

Refer to these lists of “dos” and “don’ts” to help you through your drafting process:

Explain what you can bring to the company. Consider: how is your experience relevant to what the hiring manager is looking for?

Discuss your skills. Pick out a few skills listed in your resume and describe how you have utilized them in the workplace.

Give specific examples to support your experience. Is there a major project you worked on at your last job ? Did you accomplish something significant in your previous position? Including examples of these things in your letter will add new, specific content to your application and make you more interesting.

Edit your letter thoroughly. Read your letter a couple times, pass it off to someone to look over, run it through an online grammar check. Make sure it’s free of any errors.

Don’t focus on what the job can do for you. While it might seem nice to write that a job is your dream job or that you’ve always wanted to work with a company, it can read as vague flattery. Remember, this letter is about your qualifications.

Don’t list your current or previous job description. Your education and work experience certainly have value, but don’t just list your degrees and places you’ve worked at. Explained what you learned from those experiences and how they’ve made you a strong employee.

Don’t paste directly from your resume. A job application letter is meant to add to your value as a candidate, not just reiterate the same information repeatedly. Use your resume as a guide , but expand on especially relevant details.

Don’t submit an unedited letter. Before an employer ever meets you, they see your application and your job application letter. You don’t want grammar errors and misspelled words to make a bad first impression, so make sure to edit your draft multiple times.

Armed with these tips, guidelines, and examples, you’ll be able to draft your job application letter more confidently and send them off to potential employers knowing that you’re one step closer to employment.

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Chris Kolmar is a co-founder of Zippia and the editor-in-chief of the Zippia career advice blog. He has hired over 50 people in his career, been hired five times, and wants to help you land your next job. His research has been featured on the New York Times, Thrillist, VOX, The Atlantic, and a host of local news. More recently, he's been quoted on USA Today, BusinessInsider, and CNBC.

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Difference between Letter and Application

Letters and applications are two types of written communication that are often used for different purposes.

The main difference is that letters are used to communicate information or ideas while applications are used to request something.

Before we move to the differences, let’s understand what are Letter and Application:

• Letter : A letter is a written communication that is typically sent through the mail or by email. It is usually addressed to a specific person or organization and is used to convey information, ideas, or thoughts.
• Application : An application is a request or appeal for something, such as a job, admission to a school or program, or financial assistance. It is typically submitted in writing and includes information about the person or organization making the request, as well as details about the request itself.

Now, let’s move to Letter vs Application:

Major differences between Letter and Application

Note that sometimes, the question might also be asked as “distinguish between Letter and Application”.

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Final words

Letters and applications are two different types of written communication that serve different purposes. Letters are used to communicate information or ideas, while applications are used to request something. Understanding the differences between these two types of communication can help you use them effectively in different situations.

You can view other “differences between” posts by clicking here .

If you have a related query, feel free to let us know in the comments below.

Also, kindly share the information with your friends who you think might be interested in reading it.

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Difference Between Letter and Application (Letters vs Applications)

Letters and applications are standard methods of written communication. These two methods have similar purposes, but there are relative differences regarding structure, format, and contents. This article will explore all about letters and applications and help you to get through an understanding of letters and applications.

What Is a Letter?

A letter conveys a message from one person to another or one organization to another. Usually, letters are used for business or personal communication. It can be sent through email or postal service. Letters are written for various purposes, such as to express gratitude, request information, apologize or wish, or offer congratulations.

Purpose of Letters

Letters are primarily used to transmit information, express feelings, or make a request. Letters are commonly used for personal or professional communication, including sending condolences, requesting information, expressing gratitude, congratulating someone, and more.

What Is an Application?

Application is a standard mode of communication. Applications are used formally for requests, such as a loan or leave application. Applications are more detailed than letters and are used for specific situations. They are submitted through an official process and are sometimes used to evaluate candidates' qualifications for requested job positions, loans, or any opportunity. 

Purpose of Applications

Primarily applications are used for applying for specific requests, services, or opportunities. They are usually longer and more detailed and might often include background information about applicants, such as education qualifications, experience, and objectives. 

Format and Structure of a Letter & Application  

Key differences between the letter and application, when to use a letter and an application.

Writing a letter or application depends on various factors and purposes of the communication, including the recipient.

Use a letter when:

• You wish to convey thanks, congratulations, or sympathy.
• You must seek information or support.
• You'd like to make a suggestion or provide a reference.
• You are conversing informally with someone with whom you have a personal or professional relationship.

Use an application when:

• You're looking for a job, a loan, or another opportunity.
• You must offer detailed information about yourself and your qualifications.
• The organization with whom you are communicating necessitates a disciplined and official approach.

Common Types of Letters

• Cover Letter

When applying for a job, a cover letter is usually sent with the CV or application. It's your chance to introduce yourself, explain why you're interested in the position, and highlight your qualifications.

• Recommendation Letter

A recommendation letter is prepared by someone familiar to the receiver, such as a teacher, boss, or employee. It is frequently used to support a job application or to demonstrate the recipient's qualifications or character.

• Apology Letter

A letter of apology is written to show regret or remorse for a mistake or error. It is frequently used to mend relationships or to restore damage caused by mistakes.

• Thank-You Letter

A thank-you letter is one written to show gratitude or appreciation for something. It is frequently used to express gratitude for a present, a favor, or an act of compassion.

• Congratulation Letter

A congratulatory letter is written to express congratulations or well wishes. It is frequently used to commemorate a significant event, such as a graduation, a promotion, or a wedding.

Common Types of Applications

Applications are frequently used to apply for specific opportunities or services, and the following are some common types of applications:

• Job Application

A job application is a form used to apply for a position. It usually includes information about the applicant's education, work experience, abilities, and qualifications.

• Loan Application

A loan application is a form that is used to request a loan. It usually contains the applicant's earnings, expenses, assets, and liabilities.

• School Application

A school application is a form used to apply for school entrance. It usually contains information about the applicant's academic background, exam scores, and extracurricular activities.

• Grant Application

A grant application is a form used for funding from a foundation or another source. It usually contains details on the applicant's project idea and budget.

Tips for Writing Effective Letters and Applications

It is critical to be brief, straightforward, and to the point while writing a letter or an application. Here are some pointers to help you write better letters and applications:

• Make it clear what the letter or application is for.
• Maintain a professional tone and avoid slang or colloquial words.
• Use bullet points or brief paragraphs to make the text easier to read.
• Highlight your skills and achievements, and explain why you are the ideal candidate for the position or opportunity.
• Thoroughly proofread the letter or application for typos or errors.
• To write excellent letters and applications, tailor your message to the recipient and purpose, and adopt a precise and professional tone.
• Check for mistakes and adhere to the receiver's special instructions or recommendations.
• Whether you're writing a cover letter, a job application, or a school application, it's critical to put your best foot forward and successfully explain your qualifications and interest.

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The Difference Between a Cover Letter and the Email You Send With Your Application

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When it comes to making a job change, getting it right truly matters. You need to get the keywords right , the messaging right , the formatting right . You’ve got to find the right people to endear yourself to, and the right words for your cover letter and follow-up correspondence.

And, for the love of it all, you’ve got to nail the approach.

But, my oh my, there are so many considerations—so many things we all second guess ourselves on when applying for a job.

Should you make the cover letter the body of the email, or attach it separately? (Or both?) Do you address the person by first name, or go with Mr. / Ms. So-and-So? (And, does same rule apply for both?) How casual or formal do you need to be? Is there a right or wrong format for cover letters and emails? Does the cover letter need to be a page or less? How long should the intro email be?

Holy Hannah—it’s enough to make the coolest cucumbers among us start to feel like crazy people. And that’s even before you’ve made an introduction.

Deep breaths, everyone. Deep breaths. Let’s break this cover letter stuff down into manageable chunks. Here’s what you need to know:

Should the Cover Letter Be an Attachment or Just the Body of Email?

The short answer is: either. Not both, either.

If you ask 10 recruiters of hiring managers which they prefer, you’ll probably get five who say attachment and five who say email. But here’s the good news: Nearly all will report that it’s not going to make or break you either way. So, don’t let this topic unravel you.

I happen to be a proponent of “cover letter as body of the email,” and here’s why: It gives you the opportunity to make a strong, memorable first impression the millisecond that reviewer’s eyes open their inbox. You can draw someone in with an incredible opening line, and then showcase the ways in which you could contribute to the team.

If, instead, you decide to go with cover letter as attachment, you should be brief and point the reader to the attachments.

I’ve learned you are seeking a senior project manager with e-commerce experience and knowledge of Jira. That’s me. My attached resume and cover letter outline my qualifications for the role. Thank you very much for your consideration. I hope to hear from you soon!

Keep it brief if you go this route. Those on the receiving end won’t appreciate having to plow through a super long email and all your attachments.

Lastly, don’t even think about replicating the cover letter in both the email and the attachment. That’s just ridiculous (and, makes you look totally indecisive).

Now that we got that figured out, let’s answer the other questions that are probably eating at you:

Do I Use a First Name Salutation—or a More Formal One?

This is best answered with, “It depends”—for both the cover letter and the accompanying email. (I know, just doing my part to make things simple here.)

In all seriousness, it’s best to evaluate the tone and style of the organization you’re attempting to join, and then guess which salutation would be most would the appropriate and appreciated. You can do this pretty easily by reviewing the company’s website and social media presence.

Remember, you’re going to be hired for that next role if (and only if) you’re a “yes” to these three questions

• Do we think she can do this job?
• Do we like her?
• Do we think she’ll fit in around here?

That said, if you can introduce yourself in a way that implies right out of the gates that you’re a triple yes, you’re in business.

Is a Conversational Style Allowed?

In general, I think that job seekers get a bit too revved up about “proper” and end up losing sight of the fact that there’s an actual person at the receiving end of this (assuming you’re emailing your application directly).

Guess what? People like engaging, conversational reading. They notice when an applicant seems genuine, personable, and interesting. They appreciate when plowing through their pile of candidates doesn’t feel like total drudgery.

That being the case, unless you’re applying for a role within an extremely conservative or structured industry or organization, heck yes, a conversational style is allowed. Certainly, this is not your time to bust out a bunch of slang or (gasp) use language that could offend, but it’s a-ok to make your cover letter or intro email read like you’re a real person.

Just be sure and make it clear—in both cases—why you want to work for that company and what, specifically, you can walk through their doors and deliver.

Is the One Page Rule for Cover Letters Still True? What About in an Email?

Hard and fast “rules” make me crazy in general, so I’m not going to announce the exact length that your cover letter or your intro email need to be. I will simply suggest that you get in there, quickly endear yourself to the recipient, and then spell out, specifically, how and why you make perfect sense for the role you’re pursuing. And then wrap it up.

If you can pull it off with a one-page cover letter, absolutely. If you need a page and a half? So long as you’re peeling out any and all unnecessary blabber, knock yourself out. (And this article tells you how to cut it down to make it as effective as possible.)

For the email, again, get to the point and don’t be redundant if you’re also attaching a cover letter.

You can get these things right, for real. Nail the big stuff, sweat the details that truly matter, and get right to the business of making your grand entrance, well, one that’s grand.

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Difference Between Job Application Letter and Cover Letter

Have you ever tried writing business letters ? If so, what type of business letters have you tried writing? In terms of writing such letters, you may have mistaken one for another, such as believing that a job application letter and a cover letter are the same. An application letter and a cover letter are two completely different things. A job application letter template is a letter that contains your intentions about the job, while a cover letter introduces the applicant and is usually submitted together with a resume. Cover letters in Word and job application letter writing follow almost the same guidelines but differ on how they should be presented. However, whether it’s for college admission or business employment, both letters are integral to the application process. Use these short yet formal letters when answering a job vacancy for a hotel manager, construction engineer, retail clerk, marketing teacher, company accountant, and more. From fresh graduate applicants to seasoned professionals, the right letter is vital for any jobhunter.

Difference Of Application Letter and Cover Letter

Application letter.

• A job application letter format in Word is a business letter that states an applicant’s intention in a specific job applying for.
• It is a letter that provides detailed information about the applicant.
• It explains how a person was able to discover the job, how interested is he in the job, as well as the reasons why he wanted to be chosen.
• Skills and abilities are also clearly identified in a scholarship application letter because it helps in determining how qualified the applicant is.

Formal Job Application Letter Template

• Google Docs

Job Application Letter for Junior Doctor Template

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Email Job Application Letter Template

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Cover Letter

• A cover letter template in Google Docs , on the other hand, is a letter that introduces an applicant, it mentions the job title a person is applying for.
• The purpose of a cover letter ( cover letter samples in PDF ) is to encourage someone in the recruitment team to read an applicant’s resume.
• A cover letter also matches the skills and abilities required by the job.
• It is a document that does not exceed more than one page.
• The closing of a cover letter is usually in the form of a call to action.

Cover Letter For Teacher Job Application Template

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Merits of Application Letter and Cover Letter

• Cover letters and college application letters formally introduce the job applicant. It describes how skills and abilities qualify a person for the job they applied for.
• They also explain unique traits and other significant experiences that molded a person into becoming an ideal employee in the designated area of expertise.
• They also serve as supporting details of a resume and a curriculum vitae. The things in the bullet list of a resume or curriculum vitae can be clearly explained in an application letter and accountant cover letter with emphasis.
• They also help explain the things you wanted to contribute to the company you are applying for.
• Lastly, cover letters and application letters make stand out among other applicants because the two documents can’t get a second look, it is mainly unique because each person is different and has different styles and ways of doing things.

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