how to use ai for powerpoint presentation

• Add an image
• Draft and add content
• Rewrite text
• Chat with Copilot
• Create a summary
• Copilot in Word on mobile devices
• Create a new presentation
• Add a slide or image
• Summarize your presentation
• Organize your presentation
• Use your organization's branding
• Copilot in PowerPoint for mobile devices
• Draft an Outlook email message
• Summarize an email thread
• Suggested drafts in Outlook
• Email coaching
• Get started with Copilot in Excel
• Identify insights
• Highlight, sort, and filter your data
• Generate formula columns
• Summarize your OneNote notes
• Create a to-do list and tasks
• Create project plans in OneNote

Create a new presentation with Copilot in PowerPoint

Note:  This feature is available to customers with a Copilot for Microsoft 365 license or Copilot Pro license.

Create a new presentation in PowerPoint.

Select Send . Copilot will draft a presentation for you!

Edit the presentation to suit your needs, ask Copilot to add a slide , or start over with a new presentation and refine your prompt to include more specifics. For example, "Create a presentation about hybrid meeting best practices that includes examples for team building.”

Create a presentation with a template

Note:  This feature is only available to customers with a Copilot for Microsoft 365 (work) license. It is not currently available to customers with a Copilot Pro (home) license.

Copilot can use your existing themes and templates to create a presentation. Learn more about making your presentations look great with Copilot in PowerPoint .

Enter your prompt or select Create presentation from file to create a first draft of your presentation using your theme or template.

Edit the presentation to suit your needs, ask Copilot to add a slide , organize your presentation, or add images.

Create a presentation from a file with Copilot

Note:  This feature is only available to customers with a Copilot for Microsoft 365 (work) license. It is not currently available to customers with a Copilot Pro (home) license.

With Copilot in PowerPoint, you can create a presentation from an existing Word document. Point Copilot in PowerPoint to your Word document, and it will generate slides, apply layouts, create speaker notes, and choose a theme for you.

Select the Word document you want from the picker that appears. If you don't see the document you want, start typing any part of the filename to search for it.

Note:  If the file picker doesn't appear type a front slash (/) to cause it to pop up.

Best practices when creating a presentation from a Word document

Leverage word styles to help copilot understand the structure of your document.

By using Styles in Word to organize your document, Copilot will better understand your document structure and how to break it up into slides of a presentation. Structure your content under Titles and Headers when appropriate and Copilot will do its best to generate a presentation for you.

Include images that are relevant to your presentation

When creating a presentation, Copilot will try to incorporate the images in your Word document. If you have images that you would like to be brought over to your presentation, be sure to include them in your Word document.

Start with your organization’s template

If your organization uses a standard template, start with this file before creating a presentation with Copilot. Starting with a template will let Copilot know that you would like to retain the presentation’s theme and design. Copilot will use existing layouts to build a presentation for you. Learn more about Making your presentations look great with Copilot in PowerPoint .

Tip:  Copilot works best with Word documents that are less than 24 MB.

Welcome to Copilot in PowerPoint

Frequently Asked Questions about Copilot in PowerPoint

Where can I get Microsoft Copilot?

Copilot Lab - Start your Copilot journey

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How an AI Powerpoint Generator Transforms Ordinary Presentations into Extraordinary Experiences

How to create high quality power point presentations - quickly - with AI

Say goodbye to dull and monotonous presentations and hello to extraordinary experiences that will leave a lasting impact!

AI PowerPoint Generators are revolutionizing the way ordinary slideshows captivate audiences. Whether you're a professional speaker, a student, or simply someone who wants to impress with their slides, an AI PowerPoint generator is here to take your presentations to the next level.

But what is the best free AI PowerPoint generator? How can you choose the best tool to use, and how can AI voiceovers bring your PowerPoint presentation to the next level using text-to-presentation processes?

Whether you're using Powerpoint or Google Slides, this article will delve into all you need to know about using AI to generate your next presentation. Let's dive in!

What is an AI PowerPoint Generator?

An AI PowerPoint Generator is a tool that uses artificial intelligence to automatically create presentations.

The tool takes input in the form of data, text, or images and generates slides with relevant content and visual elements. This eliminates the need for manual slide creation and saves time for users, making it a convenient solution for creating engaging presentations.

What is the best tool for generating AI presentations? In our opinion, Canva or ChatGPT are both fantastic options that you can try out.

5 Steps to Incorporating an AI PowerPoint Generator in Your Presentation

So, how can we use AI to generate a great presentation?

Step 1: Choose an Appropriate AI PowerPoint Generator

To start using AI in your presentations, you need to pick the right AI PowerPoint tool. It's important to choose one that works well for you, matches your needs, and has the features you want.

This initial decision sets the stage for a presentation that smoothly includes AI, fitting your style and needs.

Our favorite options include ChatGPT and Canva. With accessible price points and easy-to-use interfaces, these two options stand out as great tools. Whether you need a Microsoft PowerPoint presentation or an AI presentation maker for Google Slides, both these options are standouts.

Step 2: Get to Know the AI Tool Inside Out

After picking your AI tool, it's crucial to really understand how it works.

Take the time to learn about the algorithms it uses to create content, its design tips, and any special things it can do. This deep understanding helps you make the most of the AI tool so you can improve your presentation's content and visuals for a better experience.

When you're learning a new tool, our recommendation is to browse YouTube for tutorials and get acquainted with experts in that niche. There are hundreds of great creators out there who have fantastic tutorials, so get exploring!

Step 3: Pick the Right Presentation Style

Now, it's time to get started on the actual content generation.

At this step, it's critical to choose a presentation style that fits your content's theme and your audience's expectations.

But don't panic - AI PowerPoint tools usually offer various templates for different themes and purposes; whether you're looking for a corporate feel, a fun-friendly presentation, or even a video template, then your AI tool should have you covered.

Remember: Selecting the right template makes the creative process smoother, resulting in a polished and professional look.

Step 4: Customize Your Content with AI-Powered Suggestions

Now, you're ready to get to the meat of the presentation - the content. While you may already have a load of content that's ready to be slotted into your presentation, you may also take this time to get writing.

Remember, it's always possible to incorporate AI into your content creation process at this stage.

Content creation tools like ChatGPT can help refine your language, ensuring accuracy and impact and generating scripts and images.

Step 5: Add AI-Enhanced Visuals and Effects to Your Presentation

In the final step, use AI-generated visuals and effects to enhance your presentation.

Explore the AI tool's capabilities to create impactful visuals, sophisticated graphics, or interactive elements that grab your audience's attention. From data visualization to smooth transitions, AI elevates the visual appeal of your presentation, leaving a memorable impression on your audience.

As well as this, now's the time to add an AI voiceover to your presentation to allow your content to be shared and rewatched over and over again or even translated into multiple languages. Plus, having an AI voiceover makes a presentation more accessible to those with visual impairments or who use a screen reader.

ElevenLabs  is a great tool for you to use here. With high-quality, human-like narration and an accessible, easy-to-use platform, ElevenLabs is the perfect tool for generating fantastic audio for your AI-generated presentations.

Ultimately, by following these five steps carefully, integrating AI into your presentation workflow becomes an efficient process that results in a professional and sophisticated presentation that resonates with your audience.

The Future of Presentations Using AI

Using AI in presentations has a bright future with lots of exciting possibilities. AI technology is changing the way we do presentations, making them more interactive and engaging. These AI tools can create cool visuals, understand data in real time, and even help with understanding what people say and translating languages. So, when people make presentations, they can use AI to make them more powerful and grab the audience's attention.

In the future, AI in presentations is likely to keep getting better. Experts think that AI will become even smarter, allowing for more advanced and personalized presentations. This means that presentations can be customized to fit what each person likes and how they learn best.

For businesses, using AI in presentations is increasingly important. It helps companies in many industries communicate better and engage employees and clients alike. These AI tools make it easier to create convincing presentations that engage clients, partners, and audiences and make content accessible to those with visual impairments or different learning abilities. Plus, AI can quickly and accurately analyze data and make it easier for businesses to make smart decisions.

In a nutshell, AI is changing the presentation game, making a Google Slide or PowerPoint presentation more exciting and personalized. As AI keeps improving, businesses are set to benefit from better communication and smarter decisions. It's an exciting future for presentations in the business world.

Final Thoughts

To sum it all up, we're on the brink of a big change in how we do presentations, thanks to the increasing use of an AI PowerPoint generator. AI is making presentations more engaging, interactive, and tailored to individual preferences, and the future holds even more exciting possibilities, with AI getting smarter and making presentations even more customized.

For businesses, using AI in presentations is not just a trend; it's a smart move. It helps companies communicate better and make informed decisions with data, reaching their employees and their clients with more curated content. For individuals, an AI PowerPoint generator saves time and makes creating engaging presentation content simple.

So, as we look ahead, embracing AI in presentations is more than just an option—it's an opportunity to excel in communication, engagement, and data-driven decision-making.

The combination of human creativity and AI innovation promises to redefine how we present information, creating a world where presentations are not only informative but also captivating and personalized.

Try ElevenLabs today

Maximize Your Presentation Potential: 8 Ways to Use AI in PowerPoint

Sara Wanasek

In today’s world, artificial intelligence (AI) has become an integral part of our lives, and it’s no surprise that it’s also making its way into the realm of presentations. Microsoft PowerPoint, the go-to presentation software for many professionals and educators, can sneakily take up most of your time when trying to create engaging, visually appealing presentations. Luckily, now, many AI tools can be used and incorporated right inside PowerPoint to help you make your presentations more creative, engaging, and effective in way less time! Using AI in PowerPoint can help you design your slides, add content to your presentation and make it more accessible to others.

In this blog post, we’ll explore eight different ways to use AI in PowerPoint to elevate your presentations and automate routine monotonous tasks. From PowerPoint’s own tools, other tools integrated into PowerPoint, and outside design tools, these features can help you create more impactful presentations , engage your audience, and convey your message with greater clarity. Let’s dive in and see how you can leverage the power of AI for PowerPoint to make your presentations stand out from the rest.

1. Design with AI Templates

Creating a PowerPoint presentation from scratch can be a time-consuming and daunting task. But with AI-powered tools, you can save time and effort by automating the creation and design of your slides.

This AI tool in PowerPoint is especially helpful for those who don’t have a background in graphic design or those who are looking for quick and efficient ways to create eye-catching presentations.

AI-designed slide decks for PowerPoint using tools like Beautiful.AI , Presentations.AI , and Tome , create visually appealing and engaging presentations that provide a variety of options to suit your presentation needs. Ranging from business presentations to educational ones, you can easily switch between the offered templates, layouts, and color schemes. Then, further customize the templates by adding your own content, images, and branding elements to suit your needs.

Many online platforms offer AI templates for free, allowing you to choose from a vast range of designs that fit your specific niche. You can even use them to quickly create charts, graphs, and other visual elements for your presentation.

With AI templates, you do not need any graphic design experience to create visually appealing and engaging presentations. AI technology does the hard work for you, helping you to create polished and professional-looking slides in a matter of minutes.

2. AI Quiz Generator

Adding quizzes and games to your PowerPoint presentation can greatly increase engagement and interest from your audience. Did you know that you can use AI in PowerPoint to create quizzes for you?

ClassPoint, a free PowerPoint add-in, uses AI to generate different quiz questions and answers based on the information on your slides, making the quiz-creation process a breeze.

You can customize your question type too! Choose between three question formats: multiple-choice, short-answer, and fill-in-the-blanks, and even further choose which type of assessment you want to ask based on Bloom’s Taxonomy Levels. Then, receive live responses from your audience and view the results right within your PowerPoint presentation to get instant feedback on your audience’s understanding of the topic.

Make use of ClassPoint’s gamification to add excitement and competition with leaderboards and levels to the class. By using these tools, you can turn your PowerPoint presentation into a truly memorable immersive learning experience for your audience. With the help of ClassPoint’s AI-powered tool, you can create quizzes and games that are not only fun and interactive but also informative and educational.

3. Streamline Content Summarization

One of the best features of using AI for a better PowerPoint is to help you summarize your content. Whether you’re presenting a complex topic or sharing research findings, summarizing the key points of your content is crucial for engaging your audience. Luckily, AI tools are available for free to help you create effective summaries that make your content more digestible.

To get started, first, determine which parts of your presentation need summarizing. Take a paragraph from one slide and trim it down to bullets with AI-powered tools, like SummarizeBot or ChatGPT , to generate summaries that are concise and informative.

By incorporating AI-powered summaries into your PowerPoint presentation, you can keep your audience engaged while ensuring that your key points are easily understood. Whether you’re creating a slide deck for a class presentation or a business pitch, AI-powered summarization can help you quickly and easily create clear and concise content that is easy to understand and remember.

4. Turn Audio Recordings into a Presentation

Have a recording of speech, lessons, or webinar that you would like to turn into a presentation? Or, if you find it easier to talk about your presentation before adding content to your slides, try using a speech-to-text AI tool. Tools like, SpeechText.AI , rev.ai and Otter.AI , transcribe your spoken words to text for a clear breakdown of your presentation.

With SpeechText.AI, you can upload a file and AI will provide you with a full transcription. Then use your content summary AI tool from the suggestions above, and summarize the recording! You can use these points to help you build a clean, yet detailed presentation. With Otter.AI, this can be used for live classes, or presentations for automated note-taking, remembrance of key details, and a full summary when it is complete.

As most people speak faster than they can type, these speech-to-text tools can save you time in your preparation process, keep you organized with all your main points, and can even help you review and practice before your actual presentation.

5. Improve Writing Style

One of the biggest challenges of creating a PowerPoint presentation is crafting compelling content. That includes both images AND your text on the screen. If you find yourself often phrasing ideas and concepts the same, or want to keep an eye on your grammar and other spelling mistakes, then using a language improvement AI tool can help.

Grammarly , one such tool that works right in PowerPoint, checks for grammar, spelling, and punctuation errors, in addition to helping you enhance your writing style. For example, it can flag sentences that are too long, passive, or repetitive. It can also suggest synonyms for overused words and offer ideas for sentence structure variation.

Other tools, like Peppertype , anyword , and Jasper , can generate new content in a new tone based on just a few words you provide as a prompt. Use these tools to begin your writing process and trim it down to add to your PowerPoint presentation.

By using language improvement AI tools, you can enhance the quality and effectiveness of your PowerPoint presentation, making it more engaging, clear, and error-free. These tools streamline the process of refining your language, allowing you to focus on the content and overall impact of your presentation.

6. Create New Images

Adding images to a presentation can be time-consuming and troublesome to watch out for copyrights. However, you can use AI to help create images for your presentation easily, more efficiently, and for free.

AI-powered image editors, such as Adobe Sensei or Canva’s new AI feature , can help you create unique and professional-looking images for your presentation. They can suggest design ideas and even make edits to the images as you tell them. To create images from total scratch, use tools such as Jasper , an input text for the tool to create a brand new image.

This is an efficient and time-saving method to seamlessly incorporate high-quality images into your presentation without the hassle of scouring the internet for the perfect ones. This leaves you time to streamline your workflow and allows you to focus more on the content and delivery of your presentation, rather than being bogged down by the tedious task of image searching.

7. Generate Charts and Graphs

Effectively communicate complex information by creating visually compelling and informative presentations. To do this, infographics, charts, and graphs of any kind are a welcome way for your audience to clearly understand the data. With AI, we can simplify this process of creating dynamic and impactful visualizations.

With intuitive interfaces, AI tools like, Appypie , GraphMaker.AI , and Tableau , users can effortlessly import data from various sources and transform it into visually appealing charts and graphs. Whether it’s bar charts, line graphs, pie charts, or interactive dashboards, these AI-powered tools provide an extensive range of visualization options to suit exactly what you need.

These tools can also help to customize your charts and graphs by suggesting the best type of visualization for your data or by recommending changes to your existing charts to make them more effective. Export these charts or screenshot to add to your PowerPoint presentation.

These AI tools can help to create visually stunning and data-rich presentations that captivate and inform your audiences – without spending hours making it yourself!

8. PowerPoint’s Own AI Tools

Did you know PowerPoint has some of its very own AI tools already inside? It’s true! Aside from the highly anticipated productivity helper, Co-Pilot , there are a few more!

Try out PowerPoint’s AI-Powered Presenter Coach. The Rehearsal Coach feature uses AI to analyze your presentation delivery, then provides real-time feedback on your delivery, pacing, and tone and offers suggestions on how to improve your presentation skills. To rehearse with the Coach, click on the “Slide Show” tab and then click on the “Rehearse with Coach” button.

In addition, try out Live Captions, the Slide Translator, and Design Ideas. The Design Ideas tool has been around for AGES, for good reason! If you are a Microsoft 365 subscriber, once content is added to your slide, click on the Design Ideas button in the PowerPoint ribbon. The designer will analyze your presentation content and automatically provide several design options that you can choose from to take your presentation up a notch.

Overall, there are many creative and innovative ways to incorporate AI in PowerPoint presentations, including using AI to create professional looking presentation slides in seconds . From designing beautiful slides with AI templates to summarizing your content and generating new content based on your slides, there are many tools and techniques you can use to elevate your presentations.

If you’re interested in exploring generating quizzes with AI further, be sure to check out ClassPoint’s AI quiz generator, which can help you create interactive and engaging quizzes and games for your presentations. With the help of AI, you can take your PowerPoint skills to the next level and create memorable and impactful presentations that leave a lasting impression on your audience.

Further Readings:

The 11 Best Free AI PowerPoint Generators in 2023 Compared

About Sara Wanasek

Try classpoint for free.

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Supercharge your PowerPoint. Start today.

500,000+ people like you use ClassPoint to boost student engagement in PowerPoint presentations.

'ZDNET Recommends': What exactly does it mean?

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When you click through from our site to a retailer and buy a product or service, we may earn affiliate commissions. This helps support our work, but does not affect what we cover or how, and it does not affect the price you pay. Neither ZDNET nor the author are compensated for these independent reviews. Indeed, we follow strict guidelines that ensure our editorial content is never influenced by advertisers.

ZDNET's editorial team writes on behalf of you, our reader. Our goal is to deliver the most accurate information and the most knowledgeable advice possible in order to help you make smarter buying decisions on tech gear and a wide array of products and services. Our editors thoroughly review and fact-check every article to ensure that our content meets the highest standards. If we have made an error or published misleading information, we will correct or clarify the article. If you see inaccuracies in our content, please report the mistake via this form .

How to use Copilot Pro to finetune your PowerPoint presentations

At $20 per month, Microsoft's Copilot Pro works with Microsoft 365 to bring AI-infused assistance to various apps in the suite, including PowerPoint. You can use Copilot's AI skills to create a new presentation, organize your presentation, summarize a presentation, and answer questions about the content of a presentation. Here's how the technology works.

First, you'll need a subscription to Microsoft 365 Personal or Family . Priced at $70 per year, the Personal edition is designed for one person using up to five devices. At $100 per year, the Family edition is for up to six people on as many as five devices. The core apps in the suite include Word, Excel, PowerPoint, Outlook, and OneNote.

Also: How to use Copilot Pro to write, edit, and analyze your Word documents

Second, you'll need a subscription to Copilot Pro. To sign up, head to the Copilot Pro website . Click the Get Copilot Pro button. Confirm the subscription and the payment. The Pro version will take effect next time you use Copilot on its website, in its mobile app, or in Windows.

How to use Copilot Pro AI for PowerPoint

1. create a new presentation.

Right off the bat, Copilot can help you design a new presentation. Open PowerPoint and select the template for Blank Presentation . Click the Copilot icon on the Ribbon. Select the suggestion for Create a presentation and type a request explaining the topic of your slideshow. 

Also:  Microsoft Copilot vs. Copilot Pro: Is the subscription fee worth it?

After you submit your request, Copilot will generate the title slide and a few subsequent slides for your review.

2. Add more slides

After reviewing the generated slides, you may want to ask Copilot to add more slides, perhaps focusing on a specific area of your presentation's topic. At the prompt, type your request for the additional slides you want, and Copilot will create them.

3. Organize the presentation

Next, you can ask Copilot to organize the presentation. 

Also: How to use Copilot Pro AI to generate formulas and analyze data in Excel

In response to this request, the tool will organize the slides into specific sections and add introductory slides for each section.

4. Summarize your presentation

Copilot can create a summary of your presentation to highlight the key points. At the prompt, ask Copilot to summarize the presentation. In response, the tool will display a summary of the main ideas.

5. Ask questions about the presentation

Finally, you can ask specific questions about the content of the presentation. Copilot will suggest some questions you can ask. You can select one of the questions or submit your own question, and Copilot will display the answer.

More how-tos

How to use copilot pro to write, edit, and analyze your word documents, microsoft copilot vs. copilot pro: is the subscription fee worth it, copilot pro vs. chatgpt plus: which is ai chatbot is worth your $20 a month.

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AI presentation maker

When lack of inspiration or time constraints are something you’re worried about, it’s a good idea to seek help. Slidesgo comes to the rescue with its latest functionality—the AI presentation maker! With a few clicks, you’ll have wonderful slideshows that suit your own needs . And it’s totally free!

Generate presentations in minutes

We humans make the world move, but we need to sleep, rest and so on. What if there were someone available 24/7 for you? It’s time to get out of your comfort zone and ask the AI presentation maker to give you a hand. The possibilities are endless : you choose the topic, the tone and the style, and the AI will do the rest. Now we’re talking!

Customize your AI-generated presentation online

Alright, your robotic pal has generated a presentation for you. But, for the time being, AIs can’t read minds, so it’s likely that you’ll want to modify the slides. Please do! We didn’t forget about those time constraints you’re facing, so thanks to the editing tools provided by one of our sister projects —shoutouts to Wepik — you can make changes on the fly without resorting to other programs or software. Add text, choose your own colors, rearrange elements, it’s up to you! Oh, and since we are a big family, you’ll be able to access many resources from big names, that is, Freepik and Flaticon . That means having a lot of images and icons at your disposal!

How does it work?

Think of your topic.

First things first, you’ll be talking about something in particular, right? A business meeting, a new medical breakthrough, the weather, your favorite songs, a basketball game, a pink elephant you saw last Sunday—you name it. Just type it out and let the AI know what the topic is.

Choose your preferred style and tone

They say that variety is the spice of life. That’s why we let you choose between different design styles, including doodle, simple, abstract, geometric, and elegant . What about the tone? Several of them: fun, creative, casual, professional, and formal. Each one will give you something unique, so which way of impressing your audience will it be this time? Mix and match!

Make any desired changes

You’ve got freshly generated slides. Oh, you wish they were in a different color? That text box would look better if it were placed on the right side? Run the online editor and use the tools to have the slides exactly your way.

Download the final result for free

Yes, just as envisioned those slides deserve to be on your storage device at once! You can export the presentation in .pdf format and download it for free . Can’t wait to show it to your best friend because you think they will love it? Generate a shareable link!

What is an AI-generated presentation?

It’s exactly “what it says on the cover”. AIs, or artificial intelligences, are in constant evolution, and they are now able to generate presentations in a short time, based on inputs from the user. This technology allows you to get a satisfactory presentation much faster by doing a big chunk of the work.

Can I customize the presentation generated by the AI?

Of course! That’s the point! Slidesgo is all for customization since day one, so you’ll be able to make any changes to presentations generated by the AI. We humans are irreplaceable, after all! Thanks to the online editor, you can do whatever modifications you may need, without having to install any software. Colors, text, images, icons, placement, the final decision concerning all of the elements is up to you.

Can I add my own images?

Absolutely. That’s a basic function, and we made sure to have it available. Would it make sense to have a portfolio template generated by an AI without a single picture of your own work? In any case, we also offer the possibility of asking the AI to generate images for you via prompts. Additionally, you can also check out the integrated gallery of images from Freepik and use them. If making an impression is your goal, you’ll have an easy time!

Is this new functionality free? As in “free of charge”? Do you mean it?

Yes, it is, and we mean it. We even asked our buddies at Wepik, who are the ones hosting this AI presentation maker, and they told us “yup, it’s on the house”.

Are there more presentation designs available?

From time to time, we’ll be adding more designs. The cool thing is that you’ll have at your disposal a lot of content from Freepik and Flaticon when using the AI presentation maker. Oh, and just as a reminder, if you feel like you want to do things yourself and don’t want to rely on an AI, you’re on Slidesgo, the leading website when it comes to presentation templates. We have thousands of them, and counting!.

How can I download my presentation?

The easiest way is to click on “Download” to get your presentation in .pdf format. But there are other options! You can click on “Present” to enter the presenter view and start presenting right away! There’s also the “Share” option, which gives you a shareable link. This way, any friend, relative, colleague—anyone, really—will be able to access your presentation in a moment.

Discover more content

This is just the beginning! Slidesgo has thousands of customizable templates for Google Slides and PowerPoint. Our designers have created them with much care and love, and the variety of topics, themes and styles is, how to put it, immense! We also have a blog, in which we post articles for those who want to find inspiration or need to learn a bit more about Google Slides or PowerPoint. Do you have kids? We’ve got a section dedicated to printable coloring pages! Have a look around and make the most of our site!

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• March 15, 2024
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• 3 Ways to design PowerPoint Slides with AI

The way we create PowerPoint designs is being revolutionized by artificial intelligence. New AI tools are making it easier than ever for anyone to create professional, visually-appealing presentations. In this post, we’ll explore the possibilities of AI tools to help with designing PowerPoint slides.

Microsoft PowerPoint now also includes PowerPoint Designer a feature that uses AI to generate design suggestions for your slides. It can save time and effort while bringing visually polished results. Other programs like ChatGPT and Microsoft Copilot can also assist by crafting entire slides or presentations with just a text prompt.

Beyond the slide design stage, AI is playing a bigger role in the process of how presentations are created. Services like Canva offer templates with automatically curated images and graphic elements. SlideSpeak uses AI to fully create entire presentations from any Word or PDF document.

AI tools are also a game-changer for corporates and companies creating lots of PowerPoints. You can now get corporate templates that use AI to keep all your slides consistent with CI guidelines. Making PowerPoints is probably soon going to be as easy as typing up a few key points to cover and letting the AI do the magic for you. So far tools like ChatGPT and Google Gemini have only made writing easier, but what about the design of presentations and PowerPoints?

In this post, we’ll explore the leading AI tools helping you to with PowerPoint design. Whether you want to save time, boost visuals, or ensure brand consistency… AI opens up new possibilities! Read on to learn how you can now leverage AI to elevate your PowerPoint presentations.

Last but not least we will look at tools like that fix your design layout. I’m sure you’ve heard of DeckRobot. We will take a look what possibilities users have here and compare results.

Here’s an overview of AI tools promising to help you with designing PowerPoints:

Microsoft 365 Copilot

• ChatGPT and GPTs

Let’s dig into it… 🕵️

Side Note: interested in creating a presentation from Excel, check out our blog post about that: https://slidespeak.co/blog/2024/05/13/how-to-create-powerpoint-from-excel/

Microsoft recently introduced some powerful new AI capabilities for PowerPoint – Copilot and Designer . PowerPoint Copilot can generate entire slides including their content. For example, while creating a presentation, Copilot can add a conclusion slide at the end. Using PowerPoint Designer you can then pick from multiple layout options for your presentation. Simply apply a theme and PowerPoint Designer will provide professionally designed slide layout recommendations that compliment your content, with no graphic design experience required. The AI handles all layout changes and images automatically. As of right now images added by Copilot and Designer can still look a bit out of place and weird. But we will dig into that in detail in a second. Microsoft PowerPoint Copilot and Designer ultimately allow you to build creative PowerPoint decks using just text prompts and some guidance from the AI. They make slide design easier than ever.

Step-by-step guide

Let’s have a look at how AI can help us to design a PowerPoint presentation with Microsoft 365 Copilot.

Step 1: Open PowerPoint Copilot

You’re wondering where to find Copilot in PowerPoint? In the top right corner of PowerPoint you will find a “Copilot” button. But that being said Copilot will only be visible in your PowerPoint if you have an active subscription for Microsoft Copilot.

After you’ve selected “Copilot” you will see a side panel showing you an option to create a presentation with AI. Go ahead and enter a topic for your presentation.

Step 2: Enter a topic for your presentation

I want to design a presentation about Quality Assurance in Software. So I’ve gone ahead and asked Microsoft Copilot to design me a presentation about that. After a few seconds it pulled together a PowerPoint. The content was a bit underwhelming and short (only 6 slides), but it’s a starting point.

You can also see that Microsoft Copilot directly suggests that you can change the design and layout of your slides with “Designer”. Let’s see what “Designer” can do for us…

Step 3: Open PowerPoint Copilot Designer

As soon as you click on the “Designer” icon in the top right or in the suggestion link in the Microsoft Copilot AI answer it will give you new design suggestions for the current PowerPoint slide. This is pretty cool and come in really handy if you’re looking for a design that matches your content best.

You can literally switch the design of one particular slide by clicking on the design in the right side panel. If you want to change the overall design of all slides you can go ahead and click on the “Design” tab in the top tool bar.

Step 4: Change the design layout of all slides

In order to change the design of all slides in your PowerPoint simply click on the “Design” tab. Now you can pick from all of your PowerPoint templates and layouts.

The only issue is that if you change the design for all slides the AI generated slides get a bit messed up and you will end up fixing the issues. That’s indeed a bit counter productive since the whole point of using an AI tool is to save time. It seemed that after going through all slides and selecting a new design in “Designer” most of the layout issues were fixed. That’s some good news at least! Yey!

Microsoft 365 Copilot Pro

Microsoft 365 Copilot Pro is the basic version for individual. It comes at a cost of $20/month in addition to your existing Microsoft 365 subscription.

Pricing: https://www.microsoft.com/en-us/store/b/copilotpro

Microsoft Copilot Enterprise

If you’re an Enterprise customer then the price is even higher. Microsoft Copilot for Enterprise starts at $30/month .

Pricing: https://www.microsoft.com/en-us/microsoft-365/business/copilot-for-microsoft-365#Pricing

• Copilot works alongside you to create, edit, understand, and ask questions to help build presentations
• Can generate draft presentations by giving Copilot a topic
• Summarizes key points of longer presentations
• Restructures and organizes slides, allowing you to decide if the changes work
• Generates slides using your organization’s branding
• Create, edit, understand, and ask Copilot prompts to refine its suggestions
• Available on mobile to review decks and generate summaries

Overall Rating: 3/5 ⭐️

In general Microsoft PowerPoint copilot gave a solid impression but was a bit clunky at times. It was especially annoying that the designs looked a bit cheap and broken. We expected a bit more. Additionally Microsoft PowerPoint Copilot chat bot can only adjust textual content and not the designs. It can save some time when creating presentations from scratch, but if you’re creating editing an existing one it’s pretty much useless.

ChatGPT and GPTs (ChatGPT Plugins)

ChatGPT and its expanding ecosystem of AI tools have the potential to change how we design PowerPoint presentations in the coming years. Rather than struggling to create designs, presenters can instead focus on content and messaging strategy while using AI to design PowerPoint slides. As AI features continue to get better and better, we may soon reach a point where one can simply describe the intended storyline and visual impacts, and the AI will automatically morph the slides to match. Tools like SlideSpeak are trying to do exactly that (more about that later).

Image generation tools like Dall-E and Midjourney have been all over news and can create stunning images that sometimes are even hard to recognized as AI generated.

Additionally ChatGPT recently launched it’s GPT Store , which allows developers to create custom GPTs that can accomplish specific tasks like creating presentations and PowerPoints. There is already a bunch of custom GPTs that allow you to create PowerPoint presentations for any topic.

• SlideSpeak GPT: https://chat.openai.com/g/g-4fGuYnJC6-presentation-gpt-by-slidespeak
• Presentation Creator: https://chat.openai.com/g/g-4ohyS9OlJ-presentation-creator
• Slide Creator: https://chat.openai.com/g/g-cJtHaGnyo-slide-creator

More specific GPTs to create images and illustrations exist if you want to enhance specific slide designs or generate infographics, charts or other visuals.

Unfortunately there is no GPT available that generates PowerPoint templates for you as of right now. We will look at a few GPTs that help you make your slides more appealing.

The only downside here is that in order to use the new ChatGPT plugins (also called GPTs) you need a paid ChatGPT Plus or Premium subscription.

GPT Plugins for Infographics

Canva gpt plugin.

The Canva GPT is amazing and can help you a lot when you want to create infographics or any kind of visuals for your PowerPoint presentation. We found it incredibly useful especially for simple graphics to visualize ideas in our design.

Here’s a quick example…

We’ve asked the Canva GPT to create a graphic for a SWOT analysis and after a few seconds it showed up.

But you can take it even a step further. Let’s ask the Canva GPT to generate a presentation for a monthly retrospective meeting.

We prompted it with “Generate a presentation for a monthly retrospective meeting” and this is the result:

This is quite cool, Canva generated us two presentation designs and ask us which we prefer. We can now click on the presentation design we like more and finish the presentation in Canva.

There’s a small caveat: If you later want to download that presentation for PowerPoint, you will need a paid Canva account.

SlideSpeak GPT

SlideSpeak GPT is a handy plugin that enables users to create slides and presentations effortlessly by simply providing the topic they want to present. While this plugin simplifies the process of creating presentations, a drawback is that it currently only supports one design template. The team is currently working on adding more designs. Despite this limitation, SlideSpeak GPT can be a useful tool for quickly generating basic presentations when design flexibility is not a top priority.

Let’s ask SlideSpeak GPT to design a presentation for a monthly retrospective meeting. After a few seconds it gave us back a direct download link for the presentation.

If we click on the link we will see the full presentation with all its slides. The big benefit here is that the presentation can be downloaded as a PowerPoint file too.

Whimsical GPT

The Whimsical GPT plugin brings the power of AI to visual diagramming by enabling users to generate flowcharts, mind maps, and sequence diagrams directly from text directly in ChatGPT. If you’re looking to create more advanced diagramming capabilities like the Sticky Notes AI feature, they will need to use the full Whimsical application. Let’s give it a try and see what we can design with the Whimsical GPT.

Let’s as it to create a flow chart for the onboarding process of a new employee. This could later be added to a PowerPoint design.

You can now download this flow chart and add it to your presentation.

SlideSpeak is an AI tool that uses ChatGPT to create entire PowerPoint presentations for you. It’s super handy if you need to put together slides on a topic but don’t want to spend hours formatting and designing them from scratch.

The big benefit is you can upload documents to SlideSpeak like Word documents, PDF or another PowerPoint presentation. SlideSpeak will then take the content of that document and create an entire presentation for you with a new design.

The best part is that it leverages the latest ChatGPT AI, so the content is surprisingly good and human-like. If you don’t have a document then you can also let SlideSpeak create a presentation for any given topic or a custom prompt.

It’s a huge time-saver compared to building presentations manually. The AI helps ensure professional, visually-appealing results without you having to spend ages on design work.

Let’s dig into how the tool works. We will try to re-design an existing presentation and make it more visually appealing.

We will take the following plain black and white presentation and let SlideSpeak re-design it.

Step 1: Upload an existing presentation to SlideSpeak

Go to https://slidespeak.co and upload your existing PowerPoint presentation.

Step 2: Click on Generate Presentation

Now click on “Generate Presentation”. You will see a window in which you can select a few details about the PowerPoint design that will be generated. SlideSpeak will give you options to add images, a custom logo and other things like colors.

Step 3: Select Presentation Design

In the next step you can select the design template that you want to use for your presentation. This is the last step before the presentation actually gets generated for you.

At the moment SlideSpeak only offers two designs you can select from. They are working on additional templates, so stay tuned.

If you now click on “Generate” then it will generate the redesigned presentation for you.

Step 4: Download your presentation

You can now download the presentations as a PowerPoint file by clicking on “Download PowerPoint”. Feel free to make final adjustments to your design and add your own logo and colors.

SlideSpeak offers a flexible pricing model. If you’re just get started you can sign up for the free plan which allows you to generate 1 presentation using ChatGPT 3.5. For more advanced requirements, there’s a $19/month Premium plan supporting up to 50 files, ChatGPT 4 access, and no file size limits. However, the most popular option seems to be the $24/month Premium Plus plan designed for power users – it provides unlimited file uploads, top-tier ChatGPT 4 capabilities, and premium features like custom design templates.

• Generate presentations from documents (PDF, PPTX, DOCX)
• Select your design template and AI generate your presentation
• Upload custom PowerPoint templates to maintain a consistent design between files
• Affordable pricing plans
• Exciting roadmap features planned (PowerPoint designs with diagrams and more)

SlideSpeak seems to be on the right path to help users design PowerPoint presentations without doing all the tedious manual work. The only downside is that it currently only supports 2 templates. SlideSpeak is already working on the support for more templates and will soon release a feature to also generate graphics like charts, infographics and diagrams in presentations. The project is very promising so stay tuned for more updates.

Decktopus is an AI presentation platform that helps use with slide creation and design. It leverages artificial intelligence to automate tasks like research, content writing, image generation and more. With its intuitive drag-and-drop presentation editor, professional templates and collaboration tools, Decktopus allows users to design visually compelling presentations easier than ever.

Let’s create a presentation with Decktopus and see how much it helps us to create a presentation design.

Step 1: Open Decktopus

Head over to https://decktopus.com and sign into your account. You will see that you have three options in order to get started when creating a new presentation in Decktopus. You can create the presentation from scratch or with AI. In this guide we will create a presentation with AI for a given topic.

Step 2: Select the topic for your presentation

Afterwards you need to select the topic for your presentation. In this example we’ve entered “Wildlife in Africa” after which Decktopus asked us to specify what the target audience for the presentation is. This will most likely make sure that the style of the presentation generated matches the audience (smart!).

Step 3: Pick presentation design

After you’ve selected your presentation topic and the target audience Decktopus will ask you to select one of their presentation designs.

At the time of this writing Decktopus only offered 6 different templates to chose from. We’ve selected the minimal design for this example.

Tada… This it. For the last step, you’ll want to download the presentation that the AI tool whipped up for you. Don’t worry, all the hard work is done – the AI handled the research, writing content, and adding images. But now it’s time to make it your own in PowerPoint.

Decktopus has two main plans for making presentations. The Pro plan costs $9.99 a month (paid yearly) and gives you lots of features like AI help, PDF/PPT downloads, and analytics. The Business plan is $34.99 a month (paid yearly) and adds more, like custom web links and team management, for businesses. Students get a 50% discount.

• AI Presentation Maker: Automatically suggests audience and purpose based on your topic.
• Professional Templates: Wide selection of themes for visually appealing presentations.
• Customizable Duration: Set the length of your presentation as needed.
• AI-Generated Speaker Notes: Provides you with notes to enhance your speaking confidence.
• Editable Content: Allows for changes post-creation for perfect customization.
• Collaborative Features: Enables working together with team members on presentations.
• Magic Button: Instant design improvements with a single click.
• Mobile Responsiveness: Design and edit presentations on any mobile device.

Overall Rating: 2/5 ⭐️

Decktopus is a simple tool that helps make presentations easily with AI. It’s good for beginners and has cool features like quick design fixes with a Magic Button and help with what to say through AI notes. But, when you compare it to other tools like MS Office 365 Copilot or SlideSpeak, Decktopus doesn’t have as many design choices. This can make it hard to make your presentation look just the way you want.

Even though it’s easy to use, it doesn’t match up to others because of its few templates. Because of this, I’d give Decktopus a 2/5 stars review. It’s okay for simple stuff but not the best choice if you need lots of options or want to get really creative.

AI is really shaking things up in how we design PowerPoint slides. It’s now a lot easier to create professional presentation designs without being an expert. For example, PowerPoint now has a special feature that suggests awesome designs for your slides. And with AI tools like ChatGPT and SlideSpeak, you can even get a whole presentation made just by telling the AI what you want.

But there’s more on the horizon, especially with AI tools that can create images, like Dall-E and Midjourney. These tools are getting better at making pictures that can make your slides stand out even more. SlideSpeak is one of these tools that’s already making it simpler to turn a document into a presentation with a new design. And as these AI tools keep getting better, we can expect to see even more amazing stuff that can do things like make better templates or add cool images to our slides.

So, while tools like Decktopus are great for beginners and have some neat features, they’re just starting. Compared to what’s coming with AI, especially for creating images, we’re just at the beginning. SlideSpeak and image-generating tools show us there’s a lot more exciting stuff ahead for making presentations.

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The best AI tools for making PowerPoint presentations

Published on March 19, 2024

While some people out there are wizards at presentations, or even have fun making them, the rest of us usually want to get the task over with as quickly as possible, while still making a solid impression. This is a case for generative AI, if there ever was one. With that in mind, here are some of the best AI tools for creating PowerPoint presentations.

The best AI tools for making PowerPoint (PPT) presentations

If you’re part of a business that keeps up-to-date with Microsoft Office, you’ll probably only need the first tool on our list, and it’s built right into PowerPoint. There are other options out there, however, some of which eliminate the need to do much (if anything) in PowerPoint itself. They also have their own strengths and weaknesses, so you’ll have to decide what best fits your needs.

Copilot in PowerPoint

Presentations.ai, beautiful.ai, wepik ai presentation maker.

Microsoft is the AI industry’s reigning behemoth, and it’s working to put the tech into as many of its products as possible. If you’re lucky enough to be an enterprise subscriber of Microsoft 365 , with a subscription to either the Standard or Premium plans, you can pay extra for the company’s Copilot assistant in PowerPoint add-on. Give Copilot a topic, and it’ll whip up a draft presentation by itself, which can save time even if you have to edit it to get the details right.

Thankfully, the tool can help with those aspects, too. It’ll summarize long notes, and you can ask it to restructure your slides. If there’s a particular branding your organization demands, Copilot will generate matching images and slides. You can use commands as generic as “add a relevant image to this slide” when you’re stumped for ideas.

As we mentioned a moment ago, the main catch here is limited access. While many businesses pay for Microsoft 365, many don’t, and then there’s the fact that you have to pay an extra $30 for the Copilot add-on. It’s also going to be a while before Copilot rolls out to all Microsoft 365 customers. We wouldn’t count on it ever becoming available for standalone PowerPoint users, given the cloud processing needed for advanced AI.

Presentation.AI bills itself as the “ChatGPT for presentations,” and that seems pretty apt — in many respects, it’s Copilot for people who aren’t Microsoft 365 enterprise subscribers. To spin up a presentation deck, you enter a prompt, pick a template, then answer a few other questions. If you need to, you can use a brand kit to stamp a presentation with a corporate identity.

From there, you can insert your own content, or have the AI make changes through prompts like “change background” or “add a teams page.” Speaking of teams, collaboration functions make it possible to discuss a project, assign slides and tasks to coworkers, and add reactions or comments.

While Presentations.AI is in beta you can subscribe to its Starter tier for free, but that gets you a limited number of AI credits for prompts, and only the most basic set of features. You’ll need to upgrade to a paid Pro or Enterprise subscription for more credits, custom fonts and colors, and a full set of features, such as exporting to PDF.

You can try Presentations.AI for free, but the paid plans start at $120 yearly.

While it does build whole presentations, Beautiful.ai is primarily focused on slide design. You start with “smart” templates, and as you add notes, data, and other content, each slide adjusts automatically. You can specify fonts, logos, and color schemes, and your subscription gives you access to stock photos, icons, and videos. AI mostly comes into play with the DesignerBot, which can generate first drafts as well as original images if the stock library isn’t enough.

The suite’s editing functions are relatively simple, which is actually part of the attraction. They’re easy to understand, and data points can be adjusted with sliders. There are automatic animations, and like Presentations.AI, a set of collaboration options.

The company offers Pro, Team, and Enterprise subscriptions after a 14-day trial. You’re strongly pressured towards paying annually. Pro access, for instance, costs $144 annually, but there is no monthly option. If you want the Team plan, it costs $40 per user, monthly, if you commit to a whole year. Otherwise, the price is $50 monthly, per user.

Venngage is generally built around infographics, though it has plenty of presentation templates. Once you’ve picked a template, that’s when you get around to inserting photos, charts, and icons, including a library of stock images. You can use a brand kit if necessary, and collaborate with others in your organization.

The use of AI is relatively minor, so this isn’t the tool to choose if you want something that does most of the work. An example is its smart diagram creator, which mostly just auto-sizes shapes as you add or remove text.

Still, it’s potentially easier to use than PowerPoint, and you’re not limited to presentations. You can create five designs for free. After that, you’ll have to step up to a Premium, Business, or Enterprise plan, which unlocks quantity and quality options, and, of course branding and collaboration if you’re a Business or Enterprise customer. Paid plans start at $19 a month, and you can get discounts for paying yearly.

Wepik is entirely free, so this is the place to start if you’re only making presentations for casual use, or you want something to test before committing valuable dollars to AI. As with something like Copilot or Presentations.AI, you start with a prompt to create a first draft, then edit aspects like text, colors, and imagery. You can generate AI images or upload your own, and yes, there is a brand kit function. Photo editing is available if you need it.

As you’re probably expecting, a free product is going to be more limited. There are only five included styles — doodle, simple, abstract, geometric, and elegant — and there’s no easy way to export anything to PowerPoint. Instead, presentations are delivered as links or PDF files, so Wepik is more of a PowerPoint replacement than anything.

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Using Microsoft’s Copilot (AI) in PowerPoint

February 10, 2024 by Ellen Finkelstein Leave a Comment

Almost a year ago, Microsoft announced Copilot to great fanfare. Copilot integrates ChatGPT and AI into Microsoft 365 (Office).

Many people are still waiting for it.

But I’m pleased to tell you that, as PowerPoint MVP (Most Valuable Professional, a Microsoft award), I have had access to it for a few weeks now and I can tell you about it. Even better, I’ll show you.

What can you do with Copilot in PowerPoint?

There are 3 main categories of tasks Copilot can do for you:

• Creating a presentation from scratch or from a document 
• Editing a presentation, including re-organizing, replacing an image, and reformatting
• Getting help from Copilot, including how to do a task in PowerPoint, summarizing a presentation, and finding content 

In this blog post, I’ll also cover some best practices for getting the best results and explain what Copilot can’t do, at least not yet.

One point to make clear is that you always have full control over your presentation. It’s just a regular .pptx file and you can edit it manually however you want.

Getting started with Copilot

To get Copilot, you can go here .

There’s a free version, but it doesn’t work in PowerPoint or the other 365 apps. It also includes image creation in Designer, and if you’re signed in with a Microsoft 365 business or enterprise account you get some additional privacy/data protection features. It seems to me like it’s mostly like the free version of ChatGPT.

Then, there’s Copilot Pro. It gives you some bonus features in Edge, but if you’re a Microsoft 365 Personal or Family subscriber it also gives you Copilot integrated into Word, PowerPoint, Excel, Outlook, and OneNote. This is $20 per user per month.

Finally, there’s Copilot for Microsoft 365 which lets you use Copilot with PowerPoint, Word, Excel, Outlook, OneNote, and Teams — as long as you have a Microsoft 365 account. And it includes other Microsoft apps and services that have (or will have) Copilot, and integration with the Microsoft Graph (your business data in Microsoft 365). That’s $30 per user per month.

At one time, you had to buy a certain minimum number of seats but that’s no longer true. Anyone can sign up.

Copilot for Microsoft 365 is what I’m showing you here.

Opening the Copilot pane

Once you have Copilot, when you open PowerPoint, you’ll see the Copilot button at the right end of the Home tab. (By the way, it works differently in Word. There, you see the Copilot prompt on your page automatically.)

Click the button to open the pane, which you see above. There are some suggestions at the top but you’ll spend most of your time at the bottom, in the prompt area. You can type up to 2,000 characters in this box.

On the right side of the prompt box are 3 buttons:

• View Prompts gives you some suggestions for prompts
• Microphone lets you dictate prompts. Be careful with this, because if you aren’t precise and clear, you won’t get the results you want
• Send is like pressing Enter and it submits your prompt

Creating a presentation from scratch

You can create a presentation from scratch by describing what you want in a prompt. In this video, you see me prompt Copilot to create a presentation about gamification. (I didn’t narrate it, so there’s no sound.)

What did you think of it? Considering that my final prompt was, “Create a presentation with 6-8 slides about what gamification for corporate online courses is and why a Training Department might want to use gamification in it in-house online courses,” I think it’s missing the first part completely, a definition of gamification.

Also, although it’s a good-looking presentation, I object to all the bullets. Unfortunately, Copilot can’t use SmartArt. More about that later.

Editing a presentation

You can open an existing presentation and use Copilot for it. In this case, I’ll use the one I just created and edit it.

As I indicated, I was unhappy that the presentation didn’t include a definition of gamification. My next prompt was this and it got me a new slide as you see here.

That was OK, but I needed some examples. So I went to the slide with the training listing benefits. You can see my prompt and Copilot’s answer here,

You do want to tell Copilot which slide to work on, but still, its response was terrible!

One lesson you need to learn with Copilot (and ChatGPT for that matter) is to have a conversation with it. If you don’t get the results you want rephrase your prompt.

So I tried in a different way. I was more specific and that worked!

Here you see the prompt and the resulting slide. Much better, right?

Copilot creates slides using the same resources that the Designer pane uses. It will periodically recommend that you use Designer, as you see above. When I clicked “Designer,” the Designer pane opened and gave me some variations. This isn’t really a Copilot feature at all, as you have that option even without Copilot.

You can see the options on the right. You can click any one of them to substitute that design for your current design.

You can continue to use prompts to:

• Rewrite text
• Reformat text
• Add or delete slides
• Reduce the amount of text on a slide (divide a slide into multiple slides)
• Insert a picture
• and more…

For example, if a slide title is in title case (initial caps) and you want sentence case, use the prompt, “Change the title of this slide to sentence case” and Copilot will do it for you.

However, if I ask, “Change all the slide titles in this presentation to sentence case,” Copilot responds, “You can find the “Change Case” feature on the Home tab of the ribbon, but I can’t access it directly. Would you like me to show you where it is?”

Well, I know where it is but that would require me to go into each slide separately. I left a frown about that one. (See later in the blog post for how to do that.)

One slide had a picture of dice and to me that represented gambling, which I didn’t think was relevant to gamification. Here’s what happened with I tried to fix it.

I wrote, “Please change the picture on this slide to a picture that doesn’t represent gambling”

Copilot said: OK, here you go. The picture on the slide has been replaced with a non-gambling image. For other options, try using the insert tab in the ribbon.

But it was another picture of dice!

I wrote, “No, dice represent gambling. Please change the image to something game-related but without dice.”

Copilot said: “OK, here you go. The image has been changed to a game board with pieces and cards, but no dice.”

This one was much better. So you see how you need to have a back-and-forth conversation?

Creating a presentation from a document

Copilot lets you work on your desktop version of PowerPoint (as well as the web version, which I don’t like to use), but the files have to be in OneDrive or Sharepoint, that is, online.

When creating a presentation from a Word document, here are the steps I use:

• Open that document where it resides online
• Click the Share button and copy the link.
• In the CoPilot pane, click Create Presentation from File.
• At the bottom of the pane, you’ll see a prompt for the link. Paste it there.

By the way, in Word, I could have used Copilot to ask for a description of brainstorming and its value. But I wrote this myself. Here’s the document I created. You can see that it’s very simple, with no formatting.

Copilot then gave me an outline in the pane and created this presentation.

There are problems with this. It certainly doesn’t need an agenda and the conclusion is too long for such a short topic, but it’s a start.

I noticed that one slide said that during brainstorming you “throw out ideas,” which I thought was misleading. (My fault, of course, since that’s what I wrote in the document.) I asked for alternative suggestions but it couldn’t help me. But when I told it to replace “throw out ideas” with “suggest ideas,” it made the substitution.

Getting help from Copilot

Here are some ways you can get Copilot to help you…

• You can ask Copilot to summarize a presentation. Of course, this isn’t so valuable with something you created yourself since you already know what’s in it, but it’s a great help when you are working on another person’s presentation. Even for your own presentation, you can use the summary to tell colleagues about it, such as putting the summary in an email.
• You can ask Copilot how to do something in PowerPoint. Usually the answers are accurate. For example, if I ask how to access SmartArt, it says, “You can find the “Convert to SmartArt Graphic” feature on the Home tab of the ribbon, but I can’t access it directly. Would you like me to show you where it is?” It offers a Show Me button that then points to the SmartArt icon on the Home tab.
• You can ask Copilot to find content. I asked it to display the slide discussing pitfalls of gamification. It didn’t display the slide but told me it was on Slide 8, which was correct.
• You can ask Copilot to delete a slide. Give it some information to identify which slide you want to delete. (You can always undo that action.)

You can also ask Copilot to add a slide. At the top of the pane, Add a Slide is one of the options. Copilot starts the prompt for you at the bottom of the pane and you can describe what you want the slide to cover. I asked it to add a slide with case studies of gamification and here’s what it gave me:

• A course in Adobe Photoshop was gamified for online learning, and the average time on task increased by 50%.
• A sales training program at Microsoft was gamified, and employee participation improved by 60%.
• An electronic health records system was gamified at The Children’s Hospital of Philadelphia, and data entry accuracy increased by 42%.
• A cybersecurity training course at NCR Corporation was gamified, and learning outcomes improved by 35%.

So, of course, I asked for the source of the data and you can see its response above on the right, “Sorry, I don’t know of a way to do that.”

Don’t ever trust stats given by any AI source.

On the other hand, when I searched Bing for the first bullet point above, I got some other stats with footnotes that were links to pages containing the stats. That was much more useful.

Getting the best results from Copilot

I do want to say that Microsoft is continually improving Copilot. It’s much better than it was just a month ago. If you see a problem, report it! On the Help tab, click Feedback and then Report a Problem. (You can also give a compliment or make a suggestion there.)

Microsoft DOES look at these reports.

Here are some pointers:

• Make a copy of the slide if it has text on it that you don’t want to lose, and ask it to work on the copy
• When you want it to work on specific text, put it in quotation marks, or you can specify the slide title, for example, if that’s what you want it to work on.
• Give Copilot parameters, such as “create 6-8 slides” or “reduce the text on this slide to 3 bullet points.”
• When asking Copilot to generate content, start with a broad brush and then ask it to get more specific.
• Ask it to work on small segments of the content at a time. In PowerPoint, that often means one slide.
• Use quotation marks when you want Copilot to work on specific text.
• You can ask Copilot to write stories! When I asked it to write a story about how a team used brainstorming, here’s what I got:

+ A software development team was tasked with creating a new app for a client + They used brainstorming to generate ideas for the app’s features| + During the brainstorming session, team members suggested features that they had never considered before + The team evaluated the ideas and narrowed down the list to the most feasible and innovative ones +The final product, which included many of the brainstormed features, was a huge success

If you don’t have Copilot at work, you can get it for $20 per month , which is worth a try. As I said, it’s improving constantly. Think how you might use it to create new presentations (think of them as instant drafts for you to work on) or improve existing ones.

I’m available for 1-on-1 consulting and training here .

What are your thoughts? Leave a comment!

Related posts:

• How to present when there’s no time to prepare
• Review: Everyone Communicates, Few Connect by John C. Maxwell
• Layer images and shapes for stunning slides
• Free video training: How to Turn Your Organization’s Leaders into Powerful Presenters

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