sharepoint presentation slides

How to Embed PowerPoint in SharePoint: Presentation Slides

Last Updated on December 14, 2023

Are you looking to integrate PowerPoint presentations seamlessly into your SharePoint environment?

In this article, you will learn how to embed PowerPoint in SharePoint using two popular SharePoint web parts.

Let’s get started.

Table of Contents:

PowerPoint and SharePoint Integration

Step 1: upload your powerpoint file, step 2: add the file and media web part, step 3: select your powerpoint file, step 1: prepare your powerpoint file, step 2: add the embed web part, step 3: embed the powerpoint link, using powerpoint in sharepoint.

Integrating Microsoft PowerPoint with SharePoint offers a seamless experience for users looking to enhance their presentations and collaboration efforts.

This integration is particularly beneficial for businesses and educational institutions where sharing information efficiently is crucial.

By embedding PowerPoint slides directly into SharePoint, users can access and view presentations without needing to download them.

Key benefits:

• Centralized access
• Real-time collaboration
• Enhanced security
• Version control

Fortunately, embedding a PowerPoint presentation into SharePoint is easy.

Here are two ways to accomplish this:

Sign up for exclusive updates, tips, and strategies

Using the File and Media Web Part

The file and media web part in SharePoint is an efficient tool for embedding PowerPoint presentations directly into your SharePoint site.

This feature allows users to view the presentation without needing to download it or open it in a separate application.

Note : This web part was formerly the file viewer web part (not the page viewer web part).

Here’s how to use the file and media web part to embed a PowerPoint presentation:

Before embedding, upload the PowerPoint slide file to a document library in your SharePoint site.

Ensure that the file is optimized for web viewing, with a reduced file size and compatible media formats.

Related : How to Upload Files and Documents to a SharePoint Library

Go to the SharePoint page where you want to embed the PowerPoint presentation and edit that web page:

• Click on the “ Edit ” button to start editing the page.
• Select the “ + ” icon to add a new web part and choose “ File and media ” from the list of available web parts.

If you can’t see it, you can also search for it.

If the file isn’t a recent document, you can browse through your site.

Otherwise, select the file you wish to embed:

You can actually upload from here (but it’s helpful if you upload first to your library of choice).

By the way, if you want to change the start slide, you can click on the pencil icon of the web part to edit the properties.

Once you are satisfied with the preview, click “ Publish ” to make the changes live.

Your PowerPoint presentation is now embedded and viewable by anyone who has access to the SharePoint page.

Using the Embed Web Part

The embed web part in SharePoint Online provides a flexible way to embed PowerPoint presentations.

It’s especially useful when you want to include content hosted externally or require more customization in the presentation display.

This method is particularly useful for presentations that are frequently updated or sourced from different platforms.

Here’s how to use it:

Ensure your PowerPoint presentation is saved in a location accessible via a URL.

This can be within SharePoint or an external site like OneDrive or a public server.

You can also upload it to a document library:

Confirm that the link to the PowerPoint file is sharable and accessible to your intended audience.

Go to the SharePoint page where you wish to embed the presentation:

• Get to edit mode on that page
• Click on the “ + ” icon to add a new web part
• Choose “ Embed ” from the list of available web parts

In the embed web part link box, paste the link to your PowerPoint presentation.

The web part will automatically process and display a preview of the embedded presentation.

Some considerations here:

• Ensure the link used in the embed web part is always active and accessible to the target audience .
• Be cautious when embedding content from external sources to avoid security risks and make sure you have access rights.

If the embed didn’t work, check the link. If it doesn’t accept website address links, try creating an embed code (iFrame) for it.

After making sure the presentation is displayed as desired, publish the page to make the embedded presentation visible to viewers.

Integrating PowerPoint presentations into SharePoint streamlines collaboration and enhances document accessibility within organizations.

Utilizing SharePoint’s file and media and embed web parts simplifies this integration, offering versatile options for embedding and managing presentations.

Embracing this powerful combination of Microsoft tools can significantly enhance communication and collaborative processes in any professional setting.

Stuck up somewhere in the steps? Any of the methods not working? Comment down any questions you have.

If you need business-related information, reach out using the contact page . I’ll get back to you as soon as possible.

How to embed PowerPoint Slide in SharePoint

This SharePoint tutorial explains, how to embed a PowerPoint slide to SharePoint 2019 and to SharePoint Online. In the same way, also we can embed PowerPoint slide in SharePoint 2013/2016/2019. You will learn, how to embed PowerPoint in sharepoint .

Here we will embed the PowerPoint slide in both SharePoint classic page and modern pages.

Table of Contents

Embed PowerPoint in SharePoint

Let us see step by step, how to embed PowerPoint in sharepoint .

Step 1: Create a PowerPoint in your local computer or Office online.

Step 2: Create a document library in SharePoint .

Step 3: Upload that PPT file inside this document library.

Step 4 : Next open the PPT file and go to the share option to generate the Embed code. Please look into the screenshot below.

Step 5: Copy the embed code and paste it inside in your SharePoint page. You can also set the dimensions of the slide.

Step 6: Create a SharePoint classic page and Edit the page and click on Embed on top of the page. Next paste the same embed code.

You can also copy the code from here.

Step 7: Once you click on Insert and save the page, the slide will be appear in your SharePoint page.

Embed PowerPoint presentation in SharePoint Online modern site

Step 8: We can also use the same embed code in SharePoint modern experience.

Step 9: Click on the Embed, Next copy and paste the same code. next slide will appear in your modern page in SharePoint.

We can also integrate the same embed code inside a list in the modern view in SharePoint.

I hope this SharePoint tutorial explains, how to embed PowerPoint presentations in SharePoint online /2013/2016/2019. We can embed PowerPoint slides in SharePoint classic and modern pages. I hope now you got an idea on embed PowerPoint in sharepoint.

You may like the following SharePoint tutorials:

• How to embed Power bi report in PowerApps portal
• How to work with Power Apps Barcode Reader Control
• HTML text control in Power Apps

Rajkiran is currently working as a SharePoint Consultant in India . Rajkiran having 7+ years of experience in Microsoft Technologies such as SharePoint 2019/2016/2013/2010, MOSS 2007,WSS 3.0, Migration, Asp.Net, C#.Net, Sql Server, Ajax, jQuery etc.He is C#Corner MVP (2 Times).

Hi, how would you find the embed code to use for a Modern List? Thanks!

Hi, it should be possible to embed a specific slide (e.g. slide 8) in a deck. But how? Any light? Thanks.

If you use a file viewer web part on a modern page you can select the slide number to start from. Works on 2019 and SPO.

Hi, is there a way to remove/hide the border and the bottom slide navigation arrows and just show the actual slide content?

Yes. You can do it by using custom css.

Hi Can you let me know how to do that Custom css?

Rajkiran, you have no idea how long I searched until I found your solution to my embedding problem. Thank you so much for helping me make my blog easier for my readers to use!

Thanks for the lovely comment. Keep reading my article.. I am always here to help .

Hi Rajkiran,

I haven’t had any problems with embedding the PowerPoint into a SharePoint page however I’d actually like it to run and loop continuously as it does normally. I’ve found that animations work on each slide but it doesn’t transition from one page to next, as it would normally if viewing it in PowerPoint view, nor does it loop at the end of the show.

I don’t really wish to save it as a video as that functionality has been disabled at work for space saving purposes. Any ideas at all?

Best, Trevor

Thanks , tried this but my pp does not automatically play when i embed it into SharePoint

Session expired

Please log in again. The login page will open in a new tab. After logging in you can close it and return to this page.