how to check assignment in ms teams

How to Use Assignments in Microsoft Teams: Quick 12-Minute Tutorial for Teachers

Sara Wanasek

Using Microsoft Teams in the classroom gained popularity during the pandemic. However, it can, and is, being used in both online and physical classrooms today. As a learning management tool, Teams works seamlessly with other Microsoft products like Word, Excel, and PowerPoint which are classic favorites for students and teachers alike.

This multi-functional tool allows you to stay in touch with your students not only through video calls, but with chats, files, and assignments in Microsoft Teams. Teams can seem daunting when you first begin to use it, but it really is quite simple and easy to use. To make it seem less intimidating, we have broken down and explained some main features of Teams separately. Here are links to our other guides on features of Microsoft Teams:

• Microsoft Teams for Online Teaching – A Guide for Teachers
• Using Breakout Rooms in Microsoft Teams  
• Assignments in Teams
• Class Notebook in Microsoft Teams
• 15 of the Best Teams Tips and Tricks .

Below is a quick, everything-you-need-to-know guide on assignments in Microsoft Teams. Let’s get started!

Create an Assignment in Microsoft Teams

To begin creating assignments in Microsoft Teams, you first need to be sure of two things:

• You are logged in with a Microsoft EDU account
• The Team you have created is a Class Team type

If both of those things are complete you will be able to see the Assignments tab on the side ribbon and on the top ribbon in the General channel. If you need help getting to know the interface and basics of Teams, check out our Teams Guide for Teachers.

Start a New Assignment

Now, to create your assignment, click on the Assignments tab from the top ribbon under your General Channel. Click Create , and then Assignment , to begin your first assignment. You can explore creating a quiz with the help of Microsoft Forms and creating an assignment based on a pre-existing assignment another time.

Add Assignment Details

In your new assignment, add a title and a description to let your students know what to do to complete the assignment.

If you prefer to attach the instructions as a document, or have supporting materials to the assignment, you can attach them under the Add Resources link. Teams allows you to attach files in many different ways: through your OneDrive, ClassNoteBook, from a link, by creating a new file, or from uploading a document from your computer.

When you attach a resource, you have the option to allow students to edit it or not. By default, they cannot edit; however, if you prefer to change this, just click on the three dots at the end of the resource and click, Students edit their own copy. Now, when students edit this file, a new copy will be made for them, and it is automatically attached to this assignment for an easy turn-in.

Set Points and a Rubric

To easily grade this assignment in Teams, assign the number of points it is worth, or add a rubric . Similar to creating assignments, you can use a pre-existing rubric, upload one, or create a new one.

Creating a new rubric is very customizable so you are able to add all the information your students need to complete the assignment. Just add a title , and a description , then fill in the rest of the rubric. If you need more categories , just click the plus button at the end of the columns, or after the bottom row. In addition, you can assign points to each category of the rubric.

Choose Students to Assign the Work to

The next step in creating an assignment is to assign it to your students. You can assign it to all of them, or a certain student(s) for more individualized work. Just click Assign to All, or go through the list and click the students you would like to assign this to.

Give a Due Date & Close Date

In Teams, there are two different categories of dates for when the assignment is due.

Due Date: This is when the assignment is due, however, students are still able to turn in the assignment late, after the due date has passed.

Close Date: This is when the assignment closes and no more submissions are allowed.

To set both of these, and schedule this assignment for the future, click Edit under the Due Date section. To set a Close Date , click the checkbox on the side and set the date.

When all of your setups are complete, back at the top of the page, click assign, or save for later if it still needs a bit more work.

How Students Can Turn in Assignments

After you assign an assignment, students will receive a notification. They are able to view the assignment in the General Channel or on the Assignment tabs.

The student’s view of the assignment is very similar to the teacher’s view. They will see the Due Date and Close Date, the instructions, any files you have attached, and a rubric if there is one.

Students can begin their assignments right away in Teams if you have attached a document for them to work on. In the example below, students would be using PowerPoint on their desktops simultaneously with ClassPoint to make their presentations more interactive. As they work, their changes will be saved automatically. If you don’t have a document attached, students can upload and attach their work instead.

When they have completed their work, they just need to click Turn In. They will see a fun animation appear indicating the turn-in is successful.

How to Grade Assignments

Once students have turned in their work, you will receive a notification. Now, you can easily look over and grade their work. Click into an assignment to view how many students have turned in their work, how many need grading, and how many you have already graded.

To grade an assignment, click on the Turned in status. Here, you are able to view their work alongside a tab for you to give them feedback. If you have a rubric , it will open for you to assign the points for each category. Scrolling down, you can leave feedback to let them know what they excelled at and what needs more work.

When the grading is completed, you can return it to the student. They can view your feedback, make changes, and turn it in again if necessary.

To easily jump between students for a continuous grading experience, click the arrows on the side of the student’s name, or click on the student’s name for a drop-down menu of your other students.

Export Grade Data

In Teams, it is really easy to export data, especially for assignments. You can export data for certain assignments, in addition to exporting all assignments and student grade data. This can be done from the Grades pivot on the top toolbar. You will see a complete list of your students, and of each assignment on this tab that you have assigned throughout the year.

Frequently Asked Questions

And that completes this tutorial on Assignments in Microsoft Teams! There is plenty you can do with this feature on Teams to make it suitable for your students and classroom. Enjoy using it to its fullest potential.

We have put together some frequently asked questions in case you still have some lingering questions before you get started!

What if I don’t see the Assignments tab?

If you don’t see the Assignment tab on the top ribbon in your General channel, or on the side ribbon, you are not logged in with a Microsoft EDU account. Create your own, or get in touch with your IT department for your login.

What is the difference between the Due Date and the Close Date?

Students can still turn in Assignments after the Due Date has passed, but once the Close Date has passed, no more submissions are allowed.

If I return the assignment to my student does that mean I want them to redo it?

Not necessarily. You can return all assignments to the students so that they can see your feedback. If you want a student to redo the assignment, you should let them know in your feedback.

Can I attach a PDF for my students to edit to the assignment?

You can do this through your Class Notebook! Insert the PDF to a Class Notebook page and set it as the background. Then, you can assign this page to your students.

Watch this for a visual guide on how to insert a PDF to a Class Notebook page.

Can I assign an assignment to a certain channel?

Unfortunately, no. You can only assign to the General Channel, which is all your students, or assign to individual students when setting up the assignment.

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Simplify your class workflow with new Assignments features from Teams

September 20, 2023.

By Microsoft Education Team

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Whether it’s the beginning of a new school year or mid-winter semester, we know it’s important for you to have the right tools to help prepare, teach, and assess your students more efficiently. With customizable features and options, Microsoft Teams for Education helps you simplify your class workflow and create a quality learning environment for students as well as educators.

Explore four new Assignments features in Microsoft Teams for Education designed to help you make the most of your valuable instruction and assessment time.

1. Duplicate or share assignments in a snap with new quick actions

With the latest updates to quick actions in the Assignment list, you can click on an assignment and choose from these options: Edit, Copy Link, Duplicate, Mark as Inactive, or Delete. With Duplicate, you can copy the assignment to another class. With Copy Link, you can get a direct link to the assignment and share it over chat, email, or any other platform you use to communicate with your students.

With quick actions in the Assignment list in Teams, you can choose these options for assignments: Edit, Copy Link, Duplicate, Mark as Inactive, or Delete.

2. Set individual assignment due dates for multiple classes

If you have multiple classes to publish an assignment to, you can now set individual schedule, due, and close dates for each class with new multi-publish support. With new multi-class assignment options, you can quickly make one or more changes and publish to all your classes in one action, saving you time and streamlining the management of your assignment timelines.

3. Configure quiz time limits directly in Assignments

Timed Quiz is a popular feature in Microsoft Forms, enabling you to set the amount of time students have for a quiz. Now, you can configure and change the time for each quiz directly inside of Assignments settings in Teams. This new capability allows you to make any quiz a Timed Quiz without having to go into Forms to change the settings.

Configure and change the time for each quiz directly inside of Assignments settings in Teams.

4. Customize your grading with new Grade settings

In Assignments and Grades, the Grade settings now support multiple grading schemes. Use this feature to map to your grading schemes for grading inside Teams . Once configured, you can either use points or a new scheme of your choice in your grading and reporting. The system is flexible to support a variety of needs—you can even use emojis for your grading!

In Assignments and Grades, use the Grade settings to customize your grading schemes for grading inside Teams.

With the latest updates from Microsoft Teams for Education , you’ll find simplified ways to help streamline, manage, and customize your class workflow. Discover all the newest updates to Microsoft Teams in What’s New in Teams for Education | August 2023 .

Ready to go deeper? Take the free, online training Master Microsoft Teams for any learning environment from Microsoft Learn.

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Create an assignment in Microsoft Teams

Create  assignments for your students in Microsoft Teams for Education . Manage assignment timelines, add instructions, create resources to turn in, and more.

Note:  Assignments is only available in class teams . You can assign assignments to classes of up to 1000 students. Classes larger than 300 can't use a Class Notebook or Makecode.

In this article

Create a new assignment, title and category, instructions and attachments.

Points, rubrics, and grading

Assigning to students or groups

Due dates and scheduling, assign, save, or discard, classwork modules.

Navigating the Grades tab

Navigate to the desired class team, then select Assignments .

Select Create >   New   Assignment .

At a minimum, you must give the assignment a title. This is required. You can optionally add a tag, which will make this assignment easier to search for in the future. 

Assignments only supports the following image file types: .png, .jpeg, and .gif. 

On mobile, Images will resize to the screen. 

On desktop, you can use sizing handles on images to resize them.  

You can also attach existing files, links, or assignment integrations and create and name a new file right from here for students to turn in.

Note:  You can add up to five files for students to edit. The total number of resources you can add to an assignment is 10, whether editable or non-editable. Read-only reference files can be up to 500 MB in size. Files for students to edit can be up to 50 MB in size.

Select Attach  to attach resources to the assignment. Choose a file from your OneDrive, upload a file from your device, or choose one of the other options set by your admin, such as MakeCode.

Note:  If you're assigning a Class Notebook page, check what version of OneNote your students are using to ensure that their assignment pages will lock after the assignment due date passes.

Select +New  to create a blank Word (.docx), Excel (.xlsx), PowerPoint (.pptx), or Whiteboard document, or a new video recording to hand out to your students.

Select  Apps  to attach content from an app to the assignment. Admins can  manage Teams apps in the Microsoft Teams admin center .

Select Learning Accelerators  to add Reading Progress , Search Progress and other Learning Accelerators to the Assignment.

By default, Students can't edit  attached documents, meaning the document is read-only. This is a great option for reference materials.

Note:  If you have older documents with the file extension .doc, .xls, or .ppt, students won't be able to edit them. You can either attach them as read-only reference material or create a new file in Teams, copy in the old content, and save it. All new files you create in Teams or other Microsoft 365 apps will have the correct extension.

The Assign to field is where you choose the class for this assignment. By default, the class team you are in will be selected. 

Multiclass Publish

Multiclass publish allows educators to create an assignment for multiple classes with the same due date. 

Do this by navigating to the Assign to field and check the boxes for classes the assignment will be published to. 

Points and rubrics

You can select which grading scheme,  grading categories , and points the assignment is worth. 

If you have configured the class to use Grading Categories, you need to select a Grading Category for assignment with points.

Select the amount of points this assignment is worth, if any. You can use points on any number-based scale including whole numbers of 100 and set your own denominator. Examples:  88/100 or decimals 3.7/4.0.

Select  Add rubric  to  create a rubric .

Select  Manage grading categories  to create or edit the grading categories for the class.

Setting up Grading Schemes

Letter grading and grading categories must be set as a Grading Scheme in the Grade settings section to display these options.

2. Navigate down to Grade settings .

3. Choose Add Schemes or  Manage schemes .

Note:  If no other grading schemes other than "Points" have been set, this link will read  Add Schemes . Once you have gone through the steps to add a new scheme, the link will change to  Manage schemes. 

5. Set the grading levels. Letter grades will be the normal A, B, C, D, F, scheme. Ensure that there are enough levels to cover the entire 0-100 percent range.

6. Select the Save button when complete. 

Finish by choosing the  Done  button. 

Choose multiple classes, individual students, or groups of students  in one class to assign to.

By default, only students who are in your class now will receive this assignment. Change this by selecting an option from the dropdown menu.

Note:  If you choose a close date, any student who joins will receive this assignment until the close date.

Select a time and date for the assignment to be due. To schedule an assignment, next to  Assignment will post immediately with late turn-ins allowed  select Edit assignment timeline . Here, you can customize when your assignment will be posted to students and when it will close for turn-ins. By default, no close date will be selected, which allows students to turn in assignments late.

Note: If you choose multiple classes to publish the assignment to, you can select Set due date per class to set individual schedule , due and close date for each class

You can choose whether to add this assignment to your calendar on Outlook, students' calendars, and other educators or staff in your class team. Set this preference for all assignments in Assignments Settings .

Next to Add assignment to calendars , select the dropdown and pick one of the following options:

Students only  adds the assignment to just student calendars.

Students and me adds the assignment to both student calendars and your calendar.

Students and team owners to adds the assignment to both student and other educators or staff in the class team calendars.

Choose the channel where you'd like notifications for this assignment to post. This allows you to keep student work and discussion organized by unit, topic, or subject. By default, assignments will be posted in the General channel or your selection in Assignments Settings.

To choose a channel to post in, next to Post assignment notifications to:  select the down arrow for a list of available channels. 

Pick the channel you’d like this assignment notification to post in, your selection will be applied immediately.

To post assignment notifications to a channel, make sure bot posting is enabled. You can check that here  or ask your IT Admin for help.

Assignments will post to channels that are visible to all students. Private channels will not appear during this step.

If you have selected multiple classes, select Set per Class to set which channel to use or just use the General channel. Assignments to individual students do not post to channels.

When you're ready, you can finish the process of creating your new assignment by assigning it to students.

Note:  If your school uses Turnitin, you can sync assignment turn-ins to Turnitin .

Assign  will immediately publish the assignment and your students will be notified of the new assignment on the day you specified and the notification linking to this assignment will post in the channel you selected. They'll also have an entry on their Teams and Outlooks calendars if you've selected that option.

Save  will save a draft of the assignment. Students will not receive any notification, and nothing will be added to any calendar. 

Discard  will delete the draft of the assignment. Students will not receive any notification, and nothing will be added to any calendar. 

Create a New Module

1. Navigate to the desired Class Team, then select Classwork.

2. Select Add module. 

3. Enter a title for the new module.

4. Optionally, enter a description.

5. Select Save to save the module as a draft.

Note: Draft modules are only visible to Team owners (teachers) until published. All new modules are created in draft states. 

Learn more about managing classwork modules in Microsoft Teams.

Navigate the Grades tab

To open the Grades tab, navigate to your desired class team and select Grades .

You'll see that students appear in a column, with their assignments in a row next to their name. Assignments are listed in order by due date with the nearest date at the beginning. 

Learn more about the Grades tab. 

Create a group assignment

Edit an assignment

Save an assignment as a draft

Grade, return, and reassign assignments

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Get-Cs Phone Number Assignment

This cmdlet displays information about one or more phone numbers.

Description

This cmdlet displays information about one or more phone numbers. You can filter the phone numbers to return by using different parameters.

Returned results are sorted by TelephoneNumber in ascending order.

If you are using both -Skip X and -Top Y for filtering, the returned results will first be skipped by X, and then the top Y results will be returned.

By default, this cmdlet returns a maximum of 500 results.

This example displays information about the Microsoft Calling Plan subscriber phone number +1 (402) 555-1234. You can see that it is assigned to a user.

This example displays information about the Direct Routing phone number +1 (206) 555-1000;ext=524. You can see that it is assigned to a user.

This example returns all phone numbers that have both the capability VoiceApplicationAssignment and the capability ConferenceAssignment assigned, but phone numbers that have only one of these capabilities assigned won't be returned.

This example returns information about the phone number assigned to [email protected].

This example returns information about the phone number assigned to resource account [email protected].

This example returns information about all activated phone numbers with the capability VoiceApplicationAssignment that are not assigned.

This example returns information about all phone numbers that contain the digits 524, including the phone number with extension 524 used in example 2.

This example returns the number of Calling Plan subscriber phone numbers that are either assigned or not assigned to users.

This example returns the number of Calling Plan or Operator Connect service phone numbers that can be assigned to voice applications and conference bridges.

This example returns all phone numbers.

This example returns all phone numbers assigned as emergency numbers in the Teams shared calling routing policy instance SC1.

-ActivationState

Filters the returned results based on the number type. Supported values are Activated, AssignmentPending, AssignmentFailed, UpdatePending, and UpdateFailed.

-AssignedPstnTargetId

Filters the returned results based on the user or resource account ID the phone number is assigned to. Supported values are UserPrincipalName, SIP address, ObjectId, and the Teams shared calling routing policy instance name.

-AssignmentCategory

This parameter is reserved for internal Microsoft use.

-CapabilitiesContain

Filters the returned results based on the capabilities assigned to the phone number. You can specify one or more capabilities delimited by a comma. Supported capabilities are ConferenceAssignment, VoiceApplicationAssignment, UserAssignment, and TeamsPhoneMobile.

If you specify only one capability, you will get all phone numbers returned that have that capability assigned. If you specify a comma separated list for instance like ConferenceAssignment, VoiceApplicationAssignment you will get all phone numbers that have both capabilities assigned, but you won't get phone numbers that have only VoiceApplicationAssignment or ConferenceAssignment assigned as capability.

-CivicAddressId

Filters the returned results based on the CivicAddressId assigned to the phone number. You can get the CivicAddressId by using Get-CsOnlineLisCivicAddress .

-IsoCountryCode

Filters the returned results based on the ISO 3166-1 Alpha-2 country code assigned to the phone number.

-LocationId

Filters the returned results based on the LocationId assigned to the phone number. You can get the LocationId by using Get-CsOnlineLisLocation .

-NetworkSiteId

-numbertype.

Filters the returned results based on the number type. Supported values are DirectRouting, CallingPlan, and OperatorConnect.

-PstnAssignmentStatus

Filters the returned results based on the assignment status. Support values are Unassigned, UserAssigned, ConferenceAssigned, VoiceApplicationAssigned, ThirdPartyAppAssigned, and PolicyAssigned.

Skips the first X returned results and the default value is 0.

-TelephoneNumber

Filters the returned results to a specific phone number. It is optional to specify a prefixed "+". The phone number can't have "tel:" prefixed. We support Direct Routing numbers with extensions using the formats +1206555000;ext=1234 or 1206555000;ext=1234.

-TelephoneNumberContain

Filters the returned results based on substring match for the specified string on TelephoneNumber. To search for a number with an extension, you need to specify the digits of the extension. For supported formats see TelephoneNumber.

-TelephoneNumberGreaterThan

Filters the returned results based on greater than match for the specified string on TelephoneNumber. Can be used together with TelephoneNumberLessThan to specify a range of phone numbers to return results for. For supported formats see TelephoneNumber.

-TelephoneNumberLessThan

Filters the returned results based on less than match for the specified string on TelephoneNumber. Can be used together with TelephoneNumberGreaterThan to specify a range of phone numbers to return results for. For supported formats see TelephoneNumber.

-TelephoneNumberStartsWith

Filters the returned results based on starts with string match for the specified string on TelephoneNumber. For supported formats see TelephoneNumber.

Returns the first X returned results and the default value is 500.

ActivationState

The activation state of the telephone number.

AssignedPstnTargetId

The ID of the object the phone number is assigned to, either the ObjectId of a user or resource account or the policy instance ID of a Teams shared calling routing policy instance.

AssignmentCategory

The list of capabilities assigned to the phone number.

The city where the phone number is located.

CivicAddressId

The ID of the CivicAddress assigned to the phone number.

IsoCountryCode

The ISO country code assigned to the phone number.

IsoSubDivision

The subdivision within the country/region assigned to the phone number, for example, the state for US phone numbers.

The ID of the Location assigned to the phone number.

LocationUpdateSupported

Boolean stating if updating of the location assigned to the phone number is allowed.

NetworkSiteId

NumberSource

The source of the phone number. Online for phone numbers assigned in Microsoft 365 and OnPremises for phone numbers assigned in AD on-premises and synchronized into Microsoft 365.

The type of the phone number.

The ID of the operator.

PortInOrderStatus

The status of any port in order covering the phone number.

PstnAssignmentStatus

The assignment status of the phone number.

PstnPartnerId

The ID of the PSTN partner providing the phone number.

PstnPartnerName

The name of the PSTN partner.

TelephoneNumber

The phone number. The number is always displayed with prefixed "+", even if it was not assigned using prefixed "+".

The object returned is of type SkypeTelephoneNumberMgmtCmdletAcquiredTelephoneNumber.

The cmdlet is available in Teams PowerShell module 4.0.0 or later. The parameter AssignmentCategory was introduced in Teams PowerShell module 5.3.1-preview. The parameter NetworkSiteId was introduced in Teams PowerShell module 5.5.0. The output parameter NumberSource was introduced in Teams PowerShell module 5.7.0.

The cmdlet is only available in commercial and GCC cloud instances.

Related Links

• Remove-CsPhoneNumberAssignment
• Set-CsPhoneNumberAssignment

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Added new members to teams group - unable to assign shifts to them

Hello, I am currently having an issue with assigning a shift to a member in my teams group. I successfully added my group of workers, and assigned them all shifts in teams last week. However, this week I added 2 more individuals to my teams. When I go to assign these members shifts their names do not appear. When checking that they are members, it shows them as actively there. Why am I unable to assign them shifts in this group? Thank you!

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• Independent Advisor

Hi Faith, Thank you for reaching out. My name is Furkaan, a user just like you. I’d be happy to help you with your concerns. There are a couple of reasons why you might be unable to assign shifts to the new members in your Teams group. Here are some things to check: Time for Synchronization: Sometimes, it takes a little while for newly added members to fully sync with the Shifts app within Teams. Try waiting an hour or so and then see if their names appear when assigning shifts. Team Permissions: Ensure you have the necessary permissions to assign shifts. Only team owners or those assigned the "Shifts editor" role can assign shifts. Check Teams Web App: If you're using the Teams desktop app, try accessing Teams through the web client (in incognito/private browsing mode) and see if you can assign shifts there. This can help identify if the issue is with the desktop app. Remove and Re-add (Last Resort): As a last resort, if the above solutions don't work, you can try removing the new members from the Teams group (not just Shifts) and then re-adding them. Wait for some time (around 15 minutes) after removing them before re-adding. If you have any additional questions or concerns, please don’t hesitate to reach out. Give back to the Community. Help the next person who has this issue by indicating if this reply solved your problem. Click Yes or No below. Best Regards, Furkaan

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Thanks for your feedback.

Hi! Thank you for your reply. I have waited a few days, and am the owner of the teams group and their names are still not showing up :( I also attempting trying through the browser and that is not working as well. I have removed, and re-added. I am still unable to assign a shift to them. I will try again later, but so far no success.

Thanks for your insight!

update: Here is what DID work!! I did not realize you had to add them to shifts independently after adding them to teams. I assumed that once added to teams, they would show up in shifts.

This has been resolved!

Hi Faith, I am glad you found a suitable solution. If you have any additional questions or concerns please don’t hesitate to reach out. Give back to the Community. Help the next person who has this issue by indicating if this reply solved your problem. Click Yes or No below. Best Regards, Furkaan

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Personalize your group chat image in Microsoft Teams

Make your group chat stand out by customizing the image. Upload your own image, or choose from a gallery of illustrations and emojis.

Imaged can be added, changed, or removed on Desktop or Web.

Above the chat, hover over the profile picture to the left of the group's name to select Change profile picture. 

A new window will open with the option to upload your own image or choose a pre-set illustration, or an emoji. 

If choosing an illustration or emoji, simply find the one you want, and select Save.

To edit the image again, or to return to the default image, repeat the steps to select the default or a different image. 

Maximum size for photo upload is 4MB.

Images are currently not supported in meeting chats or 1:1 chats.

Muted group chats will show the mute icon instead of the group chat image.

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