how to do group presentation online

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How to successfully give an online group presentation

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Today’s the big day, and your group’s turn has come. You open your mouth to introduce your group, and out pops...a slug . Dumbfounded, you look up to see 12 sneering faces on your screen. Gasp!

Luckily, that was just a dream. 

Maybe your subconscious is unveiling that you’re feeling a tad more stressed about that upcoming presentation than you thought. You aren’t sure why it chose that Harry Potter scene , but it’s now got you wondering:

What if I forget my lines?

What if I suddenly drop out of the session?

What if I get asked a point-blank question that stumps me?

Take a deep breath. You’ll be okay. 

To ensure that you and your team will deliver a smooth presentation, here are some tips to consider:

Getting ready—well in advance

1. notify others in your household.

Remind those you live with that you’ll be presenting. This way, you and your audience won’t see or hear things that may distract them during your presentation.

Also, if you have to present at a late hour, give a heads-up out of courtesy. Prep headphones so that nobody’s dreams (hopefully not about slugs?) will be disturbed.

2. Review the speakers’ list and prep a script

Knowing the order of presenters is one thing, but actually knowing when the hand-offs happen is another. 

Try preparing a shared script among everyone in your group. I like to divide each page into two columns; one column for images of slides from the presentation (rather than just “Slide #”), and the other for the script. Also consider organizing extra resources that can help you out in the Q&A period, like extra figures or stats.

Additionally, your audience might get restless from hearing lots of “Next slide, please”s. So, in case your group doesn’t have a shared script, prep a set of signals to communicate to one another during the presentation. For example, to prompt the person sharing the screen to move to the next slide, try:

• Smiling and subtly nodding (if you’re video-sharing, of course!)
• Sending likes in the group chat, e.g. via Messenger

Check in with your group to see what “code” you’d like to adopt!

3. Prep back-ups and protocols (for if/when things go off-script)

Occasionally, things might not unfold as smoothly as expected—but there are ways to preempt such hitches.

a) If you or a teammate’s Wi-Fi connection drops...

Spotty (or non-existent) Wi-Fi can be frustrating—prep for it by ensuring everyone on your team has a trained understudy (a.k.a. a backup who can cover their slides if needed). This way, if a presenter unexpectedly disappears, your team can still carry on.

b) If Zoom crashes...

Install Zoom on a backup device ahead of time—and you'll be set!

c) If it’s a groupmate’s turn and they’re not saying anything...

Give this person a few seconds to respond before asking if they’re there or not. Should the silence continue, cue their understudy. 

d) If an audience member accidentally turns their mic on...

Distracting sounds are cutting into your presentation. Avoid plowing ahead or raising your voice, as you might have to repeat everything you just said. Instead, pause and ask them to turn their mic off.

e) If anyone in your group is stumped during the Q&A period...

Return to the shared script (which everyone should plan to have opened on their laptop) and type up some hints there to help your groupmate out. Should everyone be stumped, have someone thank the individual for their thoughtful question—and share that the group will send them an answer post-presentation.

4. Complete some practice rounds

To get a sense of the flow and timing, have everyone participate in a mock presentation—if time allows, do multiple run-throughs!

Just before your presentation

It’s starting in 30 minutes—not to worry! Here are some quick questions to check off:

1. Is the content ready to present?

Open up all relevant materials on your screen!

2. Is your tech plugged in—and sitting where you want it?

Make sure your laptop is plugged in. You don’t want to talk, talk, talk—and then realize you’re projecting at the “Shutting Down” screen. Also, delay any automatic software updates.

Position your camera at eye level, and double-check that it's showing your face. You don’t want to turn on the video to show the bottom of your chin, unless your presentation discusses the physiology of the human jaw.

Standing up to present can be a good idea, too; it will almost be like presenting live and might even feel more natural!

3. Is there stuff in your physical or virtual background that you don’t want shown?

Check that your physical background is appropriate and free of anything that could distract your audience. For example, you could close the door and shut the window. Like, what if a fly comes for a visit?

Also, if you’re the one sharing the screen, it’s a smart idea to present just the browser window containing the presentation. Close tabs and bookmarks that might appear sus.

If you live with others, smack a note on your door: “Presentation in Progress. Do Not Disturb.”

4.  Is your appearance professional?

Try to avoid eating just before a presentation, as you may forget to check for telltale remnants in your teeth. Is your hair tidy? And check what you’re wearing, waist-down included—in case you ever change your position...and reveal your well-loved (and well-worn) pajama pants.

5. Do you know what to watch out for during the presentation?

Keep these 3 recommendations in mind:

a) Keep your mic off when it should be

Doing this helps if you live with individuals whose lung capacities are just so...formidable (?) that their voice carries everywhere. You probably don’t want to be caught grumbling to yourself while you’re live, either.

b) Avoid moving too much

The human eye is drawn to this, so your audience might look more at you than at your slides. And if you’re multitasking on screen, it might get a little obvious, e.g. when you’re scrolling through stuff: the telltale flitting eyes and (if you wear glasses) shifting reflections on your lenses.

c) End within the timeframe you’re given

This way, you won’t accidentally eat into another group’s presentation time.

Okay, log on now! I bestow upon you a virtual Felix Felicis potion—and hope that your group nails it. You’ve worked hard!

For more, head to this post to check for ways to make your slides more streamlined and compelling!

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Guide for Giving a Group Presentation

February 21, 2018 - Dom Barnard

In certain academic and business situations, it is more valuable to deliver a group presentation than a solo one. Many people prefer group presentations because there is less pressure on the individual. However there are also unique challenges, such as having to ensure multiple individuals collaborate in order to produce a cohesive piece of work.

Preparing for the group presentation

As with any presentation, there is a significant amount of work during the preparation stage. The group must be well organised because there are multiple individuals, and therefore multiple personalities involved.

Presentation moderator

To assist with organisation, the group should first decide on a presentation moderator – this is essentially the “leader”. The presentation moderator can have the final say when decision-making is needed and, during the Q&A portion of the presentation, can decide which speakers will answer certain questions.

Understanding the audience

To make your presentation engaging you need to  think about the audience  so you can tailor it towards their needs. How much will the audience already know about this topic? What will they want to get from this presentation?

For example, if you are presenting the topic of building a bridge to a group of civil engineers, you can confidently use technical language. However, if you are presenting to secondary school students, you would need to use simpler language and not explain the methods in as much detail.

The presentation’s purpose

As a group, ensure you agree on the purpose of the presentation so that you all understand the message that needs to be conveyed e.g. “We want to find out which treatment works best for social anxiety.” Deciding on your message means that the group can start building key points around this – just keep in mind that each subtopic must contribute to the presentation’s aim.

Divide the presentation

The presentation needs to be  divided into main areas  so there is a clear beginning, middle and end. This is where can you decide on the order of the subtopics. Presentations usually follow this structure:

1. Introduction:

• It is useful to agree on the first minute of the presentation as a team. This is because the audience should be interested from the start and convinced to listen.
• The presentation’s aims are also discussed and an overview of the presentation’s structure is provided. For example, “We set out to explore the effectiveness of different treatments for social anxiety. We will first cover the symptoms and prevalence of social anxiety, before explaining the different treatments. This will then lead into a discussion about the pros and cons of each treatment route. Finally, we will explain which treatment route we decided was the most effective for this disorder.”

2. One or two middle sections:

• These sections consist of providing the information that addresses your presentation’s aim.
• There can be more of these sections depending on your topic.

3. Conclusion:

• After summarising all of the key points, there must be a clear conclusion. It is beneficial to appoint the conclusion to the best speaker as this is where all the information is pooled together.

After segmenting the presentation, a time sequence can be created so the group understands the order in which tasks must be completed. It is important to set deadlines for this.

Share responsibility

A frequent problem when working within a group is unequal participation as this can subsequently cause disharmony.

But this is easily avoidable by assigning each speaker a section of the presentation to work on depending on their interests. This means that each speaker should be doing the research for their section and putting together a speech and slides (if being used).

• It is important to specify exactly what each group member should be doing with their time.
• Make sure the length of time per speaker is agreed on.
• Do not change speakers more than necessary because this can reduce the coherency of the presentation.

Build the presentation together

For an audience to follow and enjoy a presentation, it must flow together. Meeting up and building the presentation helps with this because:

• This prevents the duplication of content.
• You can put the slides together, although only one individual should be responsible for merging the slides so there is consistency within the presentation.
• It is useful to receive feedback on the speeches before presenting to an audience.
• The team can agree on any edits.
• The team can agree on the conclusion.
• You can make sure that each speaker will talk for the same amount of time and cover a similar amount of information.
• The team can come up with the first minute of the presentation together.

Use stories to engage the audience

A good presentation opening could  start with a story  to highlight why your topic is significant. For example, if the topic is on the benefits of pets on physical and psychological health, you could present a story or a study about an individual whose quality of life significantly improved after being given a dog.

The audience is more likely to remember this story than a list of facts and statistics so try and incorporate relevant stories into presentations.

Know what each speaker will say

Each speaker must know what the other group members will say as this prevents repetition and it may be useful to refer to a previous speaker to assist in explaining your own section.

Also, if a team member is unable to attend on the day it will be easier to find cover within the group.

Write and practice transitions

Clean transitioning between speakers can also assist in producing a presentation that flows well. One way of doing this is:

• Briefly recap on what you covered in your section: “So that was a brief introduction on what social anxiety is and how it can affect somebody”
• Introduce the next speaker in the team and explain what they will discuss: “Now Sarah will talk about the prevalence of social anxiety.”
• Then end by looking at the next speaker, gesturing towards them and saying their name: “Sarah”.
• The next speaker should acknowledge this with a quick: “Thank you Nick.”

From this example you can see how the different sections of the presentations link which makes it easier for the audience to follow and remain engaged.

Practice the presentation

Rehearse with the group multiple times to make sure:

• The structure works
• Everyone is sticking to their timing.
• To see if any edits are needed.

The more you  rehearse a presentation  the more you will feel comfortable presenting the material and answering questions as your familiarity with the content increases.

Handling nerves before the presentation

It is  natural to feel nervous  when presenting in front of others, regardless of the size of the audience. Here are some tips:

• Remind yourself that the audience is there to listen to you and wants you to do well; there is no need to be afraid of them.
• Remember that the audience members will have to present their projects later and are almost certainly feeling just as nervous.
• Practicing with your group and practicing your section at home will make you more comfortable and familiar with the material and increase your confidence.
• Practice pauses  – when people feel nervous they tend to find silences uncomfortable and try to fill gaps, such as using “um” multiple times (filler words). Practicing pauses will help the silences feel less unnatural when you present therefore reducing the need for filler words.
• When we are nervous we often begin breathing quickly and this in turn can increase our anxiety. Controlled breathing is a common technique that helps slow down your breathing to normal thus reducing your anxiety.

Exercises to control your breathing:

• Sit down in an upright position as it easier for your lungs to fill with air
• Breathe in through your nose and into your abdomen for four seconds
• Hold this breathe for two seconds
• Breathe out through your nose for six seconds
• Wait a few seconds before inhaling and repeating the cycle

During the group presentation

Introducing the team.

The presentation should begin with the presentation moderator introducing the team. This is smoother than each individual presenting themselves.

Pay attention to the presentation

You may feel nervous as you wait for your turn to speak but try to listen to the presentation. The audience is able to see the whole team so it is important that you look interested in what is being said and react to it, even if you have heard it multiple times.

Body language and eye contact

Body language is a useful tool to engage the audience:

• If it is your turn to speak then stand slightly in the foreground of the rest of your group.
• Smile at the audience as this will make you look more confident.
• Make eye contact  as this helps you engage with the audience.
• Keep your arms uncrossed so your body language is more open.
• Do not look down and read from your notes- glancing down occasionally is fine but keep in mind that you are talking to the audience.
• This is the same for  presenting visual aids ; you may need to glance at the computer slide but make sure you predominantly face the audience as you are still speaking to them.
• Keep your hands at your sides but use them occasionally to gesture.

Vocal variety

How you say something is just as is important as the content of your speech –  arguably, more so . For example, if an individual presented on a topic very enthusiastically the audience would probably enjoy this compared to someone who covered more points but mumbled into their notes.

Here are some pointers:

• Adapt your voice depending on what are you saying- if you want to highlight something then raise your voice or lower your voice for intensity.
• Avoid speaking in monotone.
• Sound enthusiastic – the more you sound like you care about the topic, the more the audience will listen.
• Speak loudly and clearly.
• If you notice that you are speaking quickly, pause and slow down.
• Warm up your voice  before a speech

Take short pauses and breath deeply. This will ensure you have more vocal variety.

Handling nerves during the presentation

• If you find that you are too uncomfortable to give audience members direct eye contact, a helpful technique is to look directly over the heads of the audience as this gives the impression of eye contact.
• Try not to engage in nervous behaviours e.g. shifting your weight or fidgeting.
• Remember that it’s unlikely that the audience knows that you are feeling nervous – you do not look as anxious as you feel.
• Notice whether you are speaking too quickly as this tends to happen when nervousness increases. If you are, pause and then slow down.

Strong conclusion

Since the conclusion is the last section of your presentation the audience is more likely to remember it. Summarise the key points and lead into a clear concluding statement. For example, if your presentation was on the impact of social media on self-esteem you could list all the main points covered in the presentation and conclude “Therefore, from the amount of evidence and also from the quality of evidence, we have decided that social media is negatively/positively impacting self-esteem.”

Questions and answer session

The questions and answers session after the main presentation can be a source of anxiety as it is often difficult to predict what questions will be asked. But working within a group setting means that individually you do not have to know everything about the topic.

When an  audience member asks a question , the presentation moderator can refer a speaker who has the relevant knowledge to provide an answer. This avoids any hesitant pauses.

If you are answering group presentation questions:

• Pause before answering- take the time to gather your thoughts and think about your answer
• Make sure you answer the question- sometimes you may start providing more information than necessary. Keeping answers as concise as possible will help with this.
• Ask the questioner for clarification if you do not understand- it’s better to ask rather than answering in a way that does not address the question.
• You’re not expected to know everything- challenging questions will emerge and if you do not know the answer you can respond with: “That’s a really good question, I’m not certain so let me look into that.”

Ending the presentation

A good ending usually consists of the presentation moderator thanking the audience. If there is another group afterwards they should transition to the next group.

How to Give a Great Online Presentation: 11 Pro Tips

Giving a presentation online is much more difficult than presenting in front of a live audience.

People get distracted easily. You can’t read the room. Often, you can’t even see your audience.

Because of this, it’s hard to engage and captivate your participants.

Hard, indeed. But not impossible.

I put together these 11 tips that will help you turn your online presentation from good to great.

And don’t just take my word for it.

Among these tips, you’ll also find the wisdom of  Nathan Gold , high-stakes presentation coach, and seasoned keynote speaker, and Gibson Biddle , former VP of Product at Netflix, now a teacher, speaker, and workshop host.

Ready to take your online presentation to the next level?

#1. Cut the number of your slides and simplify them

Don’t overwhelm your online audience with too many slides or they may easily zone out. In case you have more material, consider splitting the presentation into two sessions.

Also, make your slides minimalistic. One idea, one quote, or one number per slide is ideal. This will make the information more digestible and draw attention to what you’re saying instead of forcing people to read.

#2. Use the rule of three

A good structure helps people follow your story and understand your presented content better. Gibson Biddle recommends following the rule of three because:

• 3 items are easy to remember
• They help you minimize your text
• 3 chapters provide guideposts for the content of your presentation

The rule of three will help you hold the message of your talk together nicely.

Apply it in the design of your slides (3 bullet points a slide), or use it to structure your whole presentation (three main takeaways).

#3. Fail to rehearse at your own peril

Improvisation has a certain appeal, for sure. But don’t leave your online presentation to a chance. Take your time and rehearse your talk well. Otherwise, your online gig might come across as unprofessional and messy.

I usually give as much as one hour of rehearsal time for every minute of my talk before any large presentation that I give.

Nathan Gold goes even beyond that. In this webinar, he says that whenever he trains TED and TEDx speakers, he asks them to commit to around two hours of out-loud practice for every minute of their talk.

Of course, the length and intensity of your preparation is entirely up to you. What’s important is that you’re confident about how you’re prepared. At least, though, run through your slides and content about an hour before your talk and rehearse your opening well so that you start strong.

#4. Start with a strong hook

Speaking of starting strong. Captivate your audience right from the start of your presentation. Open your talk with a powerful statement, story, thought-provoking question, or an eye-opening number.

See our new vlog below where I share 5 types of hooks to open your presentation with.

Another great practice is to actively involve your audience in your talk right from the beginning. Let the tech aid you there.

In his webinar on how to captivate an online audience, Nathan Gold kicked things off with an interactive word cloud : Using one word, describe how you feel about presenting online.

This way, he learned something more about his audience and was able to address their concerns throughout his presentation.

To make it more impactful, he repeated the same word cloud at the end of his webinar to see how his participants’ feelings changed after his presentation. The result was remarkable. Watch it here at 31:30 .

#5. Quiz your audience

A quiz is another brilliant way to start (or finish) your online presentation. Running a quiz is fun for your participants and allows you to connect and “talk” with your audience even if you can’t see them.

Prepare a short, four to six-question quiz on the topic of your presentation and let your participants guess away. You can even motivate your audience to participate by giving away some small treats for the winners.

Tools such as Slido allow you to create your online quiz in a couple of minutes and run it during your online speech, webinar, or workshop.

Read also: Step-by-Step Guide for Hosting a Great Online Quiz

#6. Use a backdrop or a virtual background

Even if the situation forces you to give your presentation from your home, avoid letting your audience peek into your kitchen or living room. You will appear much more professional against a plain wall or a special backdrop that you can install easily in your room.

If your video conferencing tool allows you to set up a virtual background (such as Zoom ), choose one that’s pleasing but not disturbing for your audience to look at.

Canva put together an awesome virtual background library, you can pick one from here .

#7. Position your web camera at eye-level

Even if you can’t always see your audience, that doesn’t mean you can’t be looking them in the eyes.

Nathan Gold advises moving your laptop/phone camera up so it’s approximately your eye level. This way, it will appear as if you’re looking right at your audience which feels much more natural.

You can also play around with tripods and stands to achieve the most comfortable position for you. For example, Nathan has his web camera mounted on a tripod in front of his computer screen which allows him to look at his slides while still being glued to the camera.

#8. Prepare secret notes

Here’s another great hack from Nathan Gold that will help you keep an eye-contact with your online audience.

If you want to keep notes to remind you about some important things you want to mention during your presentation, write them down on sticky notes and stick them behind your camera, close enough for you to read through them comfortably.

This way, your audience won’t even notice that you’re glancing at your notes (as opposed to looking down when reading from your notebook).

#9. Keep engaging with your participants

Throughout your presentation, space out several interaction points that will bring your attendees back in case they tuned out. Take inspiration from Gibson Biddle who likes to break the dynamic of his webinars and workshops by asking his audience questions through live polls .

Live polls offer you a great chance to open a conversation with your audience, get their instant feedback on your presented material, and collect their opinions.

Since people tend to lose attention when attending a presentation online, re-engaging them throughout your talk is even more important. When I present online, I space out live polls every about 5-7 minutes, as opposed to every 7-10 minutes in the live setting.

Another great way to interact with your audience is to let them ask you questions. Collect your participants’ questions using Slido Q&A and then answer their questions at the end of your online presentation.

#10. Have a wrap-up slide to summarize your points

By the end of your presentation, conclude your talk by summing up all the important messages and key lessons on a separate slide. You’ll draw the full circle and your audience will get a nice overview of what they learned.

Or, end your presentation with a call to action or a tangible next step for your audience to do. Encourage your participants to try practices that you shared, provide actionable steps they should follow, and share ways for them to keep in touch with you.

#11. Ask for feedback

Feedback is the best gift your attendees can give you in return for the learnings that you shared throughout your talk. Without it, you don’t know what your audience liked or disliked. In other words, you can’t improve.

Create a simple feedback survey and ask your participants to fill it out at the end of your talk.

Make it easy for your audience to participate in the survey. For example, during his webinar, Gibson had a QR code displayed on the screen and described in detail how the participants should scan the code and take the survey.

The feedback form can be really simple – three questions will do.

Try something like:

• On a scale of 1-10, how did you like this presentation? (Rating)
• What is the one thing that you liked about today’s talk? (Open text)
• What’s the one thing that could have been better? (Open text)

To sum it all up

I hope that by now you’re more confident about presenting online and that the above tips will make you a better online speaker.

See how Slido can help you make your next online talk more engaging for your audience. Try live polls, quizzes, or Q&A and take your online presentation from good to truly great.

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Home Blog Presentation Ideas A Guide to Mastering Virtual Presentations

A Guide to Mastering Virtual Presentations

Virtual presentations are becoming a standard. With over 30+ billion presentations being created every day, traditional in-person presentations, which used to be the commonality, are more and more being adapted to a more frequent online presentation scenario. 

Through the recent pandemic, the video conferencing platform, Zoom, had a participant increase of 2900% with a daily meeting participant figure of 350 million people in December 2020 alone. Yet, either triggered by the lack of human interaction or technological barriers, the truth is that online presentations can still and easily feel daunting.

That doesn’t need to be the case, however! With online presentation templates for a solid base and specific tactics to keep remote audiences engaged, presenters can easily connect with people in a virtual setting for great presentation success. 

This guide to virtual presentations provides a definition of virtual presentations, common examples, and instructions on how to best present online. 

What’s a virtual presentation?

A virtual presentation is an event whereby a presenter or a group of people face an audience online to go over virtual material of common interest. In the best of scenarios, a great rendition of an online presentation is clear, meeting a specific purpose that is of its audience’s interest. 

Examples of virtual presentations

At SlideModel, each of our PowerPoint templates sets a valuable example of the kind of virtual presentation that works best for very particular settings. These go over topics in business, strategy, marketing, and SWOT Analysis templates , to name a few. There are also different themes to these on diverse virtual presentation templates; the latest to suit numerous needs. 

As further examples of great online presentations, here’s a Notion at Work webinar titled Manage Your Contacts and Sales Funnel. It’s highly recommended by webinar software company LiveWebinar. This presentation’s style and setup might be of special interest to business presenters as it follows regular industry standards. 

How virtual presentations happen

Virtual presentations most commonly take place via web and/or video conferencing platforms . Though numerous tools exist to allow a presenter to meet an audience exclusively online, the most famous for this purpose are currently Zoom, as we described above, as much as Google Meet, and Skype. Other virtual presentations can take advantage of video presentations , where the presenter records the presentation, save it as a video, and then stream it to the target audience using a video presentation platform.

In general, these platforms include a screen-sharing ability to let presenters display online presentation decks . And they’ve become a great go-to resource with an augmented work-from-home (WFH) model worldwide. 

Presentation types

Internal virtual presentations (between colleagues).

We give these kinds of presentations to people within our organization. Whether it’s for the same department or team as ours or another stakeholder within our company, college, or any sort of official body with which we interact, internal presentations serve people whose interests and needs we can access first-hand via a common ground. 

Events (conferences, discussion panels, TED talks)

More public than the first item, virtual presentations can also be part of large events, whether these are public or private. Take all sorts of online conferences or talks into account. We can go online to meet worldwide communities of diverse sorts and be invited to speak at a discussion panel or conference, for example, making our presence visible to multiple computer users or over a single live broadcast on a large screen in an auditorium, for instance. 

Sales presentations with prospects

At times, pitches need to happen on-screen with potential prospects who give us a certain allotted timeframe in their schedules for us to touch base on our product or offer. Virtual sales pitch is another method to use.

Training/educational presentations

Other virtual presentations can be delivered for training purposes. Those can happen for internal and even external teams or as part of an educational program at different institutions. When we’re seeking to build talent up with new skills, our presentations require a lot of clarity with specific instructions, workflows, examples, charts, videos, and as many interactive or information-specific tools as possible. 

But how do we present online events like the above? 

How to Prepare for Virtual Presentations

Here are a few tips on how to best prepare for virtual presentations. We’ve made sure to include these steps as being well-prepared for an online meeting can significantly improve your road to success.

As usual, do your research before putting a single slide together. Reading up on what you will talk about to an audience can set an enormous difference between the knowledge you bring to a presentation and that of anyone else in the same room with you. Chances are that people listening to you as a presenter are very invested in your topic. As such, they can come from diverse backgrounds, and truly have a natural interest in what you have to say. Be valuable to your audience with high-quality content. For that, seek what interests them, how they respond to similar material, and the best ways in which you can engage them. 

Putting material together

Then, work at designing great PowerPoint slides . Keep a balance between design and content, tailoring what you present with your branding or voice in competitive, slick design that also clearly exposes your expertise. 

Consider your audience’s attention spans here. For that, spread content throughout several slides, if possible. Instead of packing each slide full of text or images, fill them with catchy titles, relevant sub-titles, meaningful text, and attention-grabbing visuals. Doing so will add dynamism and generate a more frequent visual change viewers are bound to appreciate. 

Add the above visual flow especially if your audience will need to spend a long time on-screen to follow you. Quicker online presentations can, on the contrary, afford concise and to-the-point material over the shortest amount of slides you can muster.  

Preparing your script

You may have all the know-how in the world on a given topic, company, subject of study, a product, or whatever is getting you to a virtual presentation need. Yet, an outline of ideas, a sequence of thoughts, and the most important areas of your presentation are all valuable tools to ensure success as you present. 

Write your thoughts out. Think of the sentences you’re verbalizing, how you’re phrasing your communications, and the order in which these will be presented. Slides don’t make up for your verbal communication. That vocal area needs preparation, too. 

Write an outline, jot down pointers, and even prepare an essay, if you must. However you feel most comfortable, a script in any form is necessary for a clear rendition of your ideas in front of an audience, whether that happens virtually or in person. 

While you’re at it, include attention-grabbers as you prepare what you’ll say. These can be as easy as saying: “Look over to our graph at the bottom right”, for example, inviting people to actually connect to what you’re presenting. These tricks are especially needed during a virtual presentation given the potential audiences have to be distracted via so many other means that are available on their computer, tablet, or cellphone. 

Practicing in front of an audience

Quite succinctly, peer feedback can do wonders for your virtual presentations. Gather whoever will connect with you to get their valuable insight on what’s coming through from your efforts. 

Sit back without judgment to listen to what business partners, friends, and even family have to say about your work.

Recording a demo

Tied to above, record that session. You can use it as your demo. 

Pushing you to be fully ready for a practice run will ensure you have thought about everything that matters for your final presentation. It will also add a level of security that can give you a more successful edge in the end. 

This practice might sound tedious, but it can also help your team, for example, if you bring people on board to your demo before you launch a product, face a client, present before a different department, face your teacher, and so much more!

Checking your online tools

Because online presentations essentially depend on technological tools, much more so than in any other kind of presentation setting, take the time to check everything works before you get started. 

Check your invitation links, log in to your meeting platform, open up relevant files, click on the presentation sharing icon, and make sure you’ve got all the privileges you need to perform any action you intend on making. Test your audio, try your mic and speakers, and hit the record button as a trial…do it all!

A demo, practice, and even setting 30 minutes ahead of your presentation can be golden for you to troubleshoot any unexpected technological failures. Go through your required steps one by one to make sure everything works!

Presenters are muted quite commonly and cannot get their volume to function, their cameras have stopped working, or they simply can’t share their screen. While no one will generally count that against anyone if the delays aren’t meaningful, this kind of setback can easily signal a lack of preparation. Because many issues can get in the way of a successful and timely virtual meeting, prepare for those challenges ahead of time. 

Concentration

Once your checklist up to here is done, remember to take some time for yourself. Seek your focus. However you concentrate best, find that mental spot where you can truly be attuned to your thoughts and the way you speak. Release any heavy emotions, such as anger, fear, anxiety, or stress. And seek to be balanced within your own self. Even three deep breaths can do the trick if time is pressing, but never forget to start presenting until you’re at your best concentration level. 

Putting yourself out there

Then go for it! Hit that record or live button, let people in your waiting room into your meeting area, say hi to anyone present, or let people know if you’re expecting anyone or waiting for someone for a few minutes. Become the host and take over as a leader, which is ultimately what presentations are about; for a specific period, all attention will be on you. Take your space, put yourself out there, and do your best. 

Establishing conversation

Virtual presentations don’t end when you’re done presenting your slides. Whenever possible, open up the space for the audience to give you feedback, ask questions, and engage in conversation with you. You can include a question and answer (Q&A) session or display frequently asked questions as a means of addressing commonly unclear areas. Also, leave room to address whatever comments come up via chat. 

By the way, just as a pointer to get your next presentation rolling, set the stage at the beginning of your online presentation in terms of when and how you’d like your audience to ask questions. Will everyone be able to stop you as you’re presenting to clear any items that come up? Or would you rather leave all questions for last? 

Commonly, addressing questions via chat or at the end of the session keeps your attendees’ focus under better control. Remember you’re directing people’s attention every time you present. This works just like a maestro would command an orchestra. Make the best of your expertise and knowledge to wow your audience with a unique presentation that gets people talking. 

Conclusions

Virtual meetings aren’t going anywhere. If anything, the use of online tools to group on a given topic is more and more common. As work-from-home leniency becomes widespread after COVID-19, especially, we can heavily rely on virtual presentations being here to stay. 

Consider using templates to help your slide quality. Templates are a great base for design as much as content. With industry or topic-specific material, templates are a great guide that can also accelerate how you create and share content in a high-paced environment. 

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Business PowerPoint Templates, Business Presentations, Communication Skills, Presentation Skills, Presentations, Verbal Communication, Virtual Presentations Filed under Presentation Ideas

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How to make a great presentation

Stressed about an upcoming presentation? These talks are full of helpful tips on how to get up in front of an audience and make a lasting impression.

The secret structure of great talks

The beauty of data visualization

TED's secret to great public speaking

How to speak so that people want to listen

How great leaders inspire action

How To Present With A Group: 14 Expert Tips

Hrideep barot.

• Presentation

If we consider the research and writing part of a presentation, then a group presentation doesn’t seem that different from a single-person presentation. 

If you wish to deliver a successful presentation, you still need to put in a fair deal of individual research, writing, and practice. Even for the presenting bit: when you speak, the onus of delivering a great speech, as well as the audience’s attention, is going to be on you. 

However, a group presentation is significantly different from a normal presentation. 

While you’ll still have to do your own research, the amount of research you’ll have to do will probably be decreased, as the research material will be divided amongst all the members. Practice and delivery of the speech will not be merely an individual thing: you’ll have to work and synch it with the rest of the group.

Moreover, while it might seem that the individual responsibility is going to reduce if you’re delivering a presentation with more than one person, often the case is quite the opposite. This is because if a single person messes up–or simply doesn’t wish to put in as much effort as the others–the repercussions are going to be faced by the entire group. 

However, group presentations don’t necessarily have to be a difficult thing. Think of your most favorite sports team: what makes the team the best? What makes them stand out from other teams? How are they successful?

The answer for what makes a sports team the best isn’t much different from what makes a group presentation the best: 

Advance planning and division of work, having a strong leader, fostering a sense of comariderie between group members, as well as staying vigilant and supportive on the big day are the key to delivering an awesome group presentation.  

And the goal isn’t as tough to achieve as you might think. 

Stick till the end of this article to find out! 

What Is A Group Presentation?

A group presentation is a collaborative exercise in which a team of speakers works together to create and deliver a presentation on a given topic. The number of members in a group presentation can range from anything between two to over ten! Group presentations are used in a variety of settings like school, workplace, colleges, seminars, etc. 

While the task of presenting with a group of people might feel daunting, especially if you identify as a lone wolf, group presentations can be a great learning experience and teach you how to better navigate the task of dealing with a multitude of people with a multitude of opinions and experiences. 

By keeping in mind a few things, group presentations can be delivered just as efficiently as single-speaker presentations.

Is A Group Presentation For You? 

To decide whether you should deliver a group presentation or not, you need to decide whether the pros of a group presentation outweigh the cons for you. 

Group presentations are great because they decrease workload, increase efficiency, improve the quantity and quality of ideas, and also provide you with experience to work in a group setting. 

However, there are a few fall-backs to group presentation as well. 

Sometimes, a few group members might not work as hard as the other ones, thus increasing the workload on the other members. Also, group members might have different ideas and opinions, which can cause clashes within the group. Coordinating between the group members might be a problem. And if you’re a shy person, you might find it difficult to speak out and voice your opinion in front of other group members. 

So, there is no single answer to whether you should do a group presentation or not. Weigh in the pros and cons of doing one before making your decision. 

Tips For Delivering A Group Presentation: The Preparation Stage 

1. Decide On The Purpose Of Your Presentation

First and foremost, you must determine what is the purpose of your presentation. It might seem like a redundant step, but trust me: it’s not. You’ll be surprised by how different people perceive and understand the same topic.

So, say you’re delivering a research paper on the topic “The Effect Of The Coronavirus Pandemic On Street Animals”, sit down together and ask your group members what each individual person thinks the topic is about and the points they feel we need to include in it.

If possible, one member can jot down all the points that the other speakers make, and once all the members are done talking, you can come to a consensus about what to and what not to include in the presentation. 

2. Choose A Presentation Moderator 

In the simplest terms, the presentation moderator is the designated “leader” of a group. That is, they’re the one responsible for the effective functioning of the group, and to make sure that the group achieves their shared purpose i.e giving the presentation.

They sort out any potential conflicts in the group, help out other members when they ask for guidance, and also have the final say on important decisions that the group makes. The best and the simplest way to select the presentation moderator is by vote. This will ensure that every member has a say, and avoid any potential conflicts in the future. 

3. Divide The Work Fairly  

The next step is to divide the work. The best way to do this is to break your presentation into equal parts, and then to assign them to group members. While doing so, you can keep in mind individuals’ preferences, experience, and expertise. For example, if there are three people, you can divide your presentation into three sections: the beginning, the middle, and the end.

Then you can ask which member would feel more comfortable with a particular section, and assign the sections accordingly. In case of any overlap, the individual members can be asked to decide themselves who’s the better fit for the part. Alternatively, if the situation doesn’t seem to resolve, the presentation moderator can step in and assign parts randomly to the members; the members can do this themselves, too. 

4 . Do A Member Analysis 

To know the individual strengths and weaknesses of group members, it’s important to carry out a member analysis. Not everyone feels comfortable in front of a crowd. Or, someone could be great at building presentations, but not so good with speaking into a mic. On the contrary, a member might be an excellent orator but terrible with technology.

So, in order to efficiently divide the work and to have a seamless presentation, carry out a member analysis beforehand. 

5. Individual And Group Practice Are Equally Important 

Individual practice is important as it helps you prepare the presentation in solitude, as you would if you were the only speaker. Practicing alone is generally more comfortable, as you do not have to worry about other people watching or judging you.

It also allows you to prepare at your own convenience and time, while for group practice you’ll have to adjust to when it’s convenient for the other members to practice, as well.

Besides, the individual practice also saves the group’s time as each member can simultaneously but separately prep their own part, while group practice sessions are often longer as the other members generally have to pay attention to the speaking member instead of their own bit.

However, it’s essential to do group practice at least three to four times before delivering your presentation. This is important not just for the smooth delivery of the presentation, but also for the group members to grow comfortable with each other.

Group practice sessions also help you time out the total duration of the presentation, have smooth transitions between speakers, avoid repetitions, and also sort out any potential hiccups or fallbacks in the presentation. 

6. Perfect The Transitions 

A common fallback of group presentations is having awkward transitions between members. Not only will this be an unpleasant experience for the audience, but it might also make you waste precious time.

So, make sure you practice and perfect the transitions before the big day. It doesn’t have to be too long–even a single line will do. What matters is how well you execute it. 

7. Bond With The Group Members 

Bonding with the group is a great way to enhance the overall presentation experience; both, for yourself as well as the audience. This is because a better bond between the group members will make for the smoother functioning of the group, reduce potential conflicts, make decisions quickly and more easily, and also make the presentation fun!

The audience will also be able to sense, maybe even witness, this camaraderie between the members. They will thus have a better viewing experience.

There are many ways to improve the bonding between group members. Before the presentation, you could go out for dinner, a movie, or even meet up at one location–like somebody’s house–to get to know each other better. Group calls are another option. You could also play an ice-breaker if you’re up for some fun games!

8. Watch Other Group Presentations Together 

This is another great way of bonding with the team and also improving your presentation skills as you do so. By listening to other group presentations, you will be able to glean a better idea of how you can better strategize your own presentation. As you watch the presentation, make note of things like the time division, the way the topics are divided, the transition between speakers, etc. 

A few presentations you could watch are: 

Delivering A Successful Team Presentation 

Takeaway: This is a great video to learn how to deliver a  great group presentation. As you watch the video, make note of all the different tips that each speaker gives, and also how they incorporate  them in their own presentation, which goes on simulatenously with the tips. 

Sample Group Presentation: Non-Verbal Communication

Takeaway: This is another great video that depicts how you can deliver a presentation with a group. Notice how the topics are divided, the transition between different speakers, and also the use of visuals in the presentation. 

AthleteTranx Team Presentation- 2012 Business Plan Competition

Takeaway: Another great example of a group presentation that you can watch with your own group. In this video, keep a lookout for how the different speakers smoothly transition, their body language, and the way the presentation itself is organized to make it an amazing audience experience. 

Tips For Delivering A Group Presentation: The Presentation Stage  

1.Introduce All Members 

A good idea to keep in mind while delivering a group presentation is to introduce all members at the onset of the presentation. This will familiarize the audience with them, and also work to ease the member’s nerves.

Besides, an introduction will make the members feel more included, and if done correctly, can also give a more shy member a confidence boost. The simplest way of introducing members is to have the person beginning the speech do it. Alternatively, the presentation moderator could do it. 

Need some tips on how to introduce people? Check out our article on How To Introduce A Speaker In Any Setting (And Amaze Your Audience).

2. Coordinate Your Dressing 

What better way to make people believe that you’re a team than dressing up as one? 

Coordinated dressing not only makes the group stand out from the audience, but it can also make the group members feel more like one team. 

A general rule of thumb is to dress one level more formally than your audience. Don’t wear your casual clothes: remember that it’s a formal event and your clothing must reflect that. Also, keep in mind individual preferences and beliefs while choosing the clothing.

This is important as if a person is uncomfortably dressed, it can have a negative impact on their performance, which will eventually be detrimental to the group performance. 

Confused about what to wear on the presentation day? Check out our article on Guide: Colors To Wear During A Presentation.

3. Make Sure To Incorporate Visual & Audio Aids

Visual elements like photographs, videos, graphs, etc. Are a must in all presentations, group or otherwise. This is because visual aids help the audience better understand the topic, besides making the presentation a better experience overall. Same goes with audio elements, which include things like audio clips, music, background sounds etc. 

So, if you wish to have your audience’s attention, make sure to incorporate tons of visual and audio elements in your presentation. You could also divide the kind of visual elements you use between different members: for example, one person could show a short documentary to expand on their point, and the other could make use of memes and animation to add a dose of fun to their part. 

4. Pay Attention To What Others Are Saying 

Another thing to keep in mind while delivering your speech is to pay attention to what the other speakers are saying. While it might be tempting to tune out others and use the extra time to rehearse your own presentation, it’s not a good idea to do so.

Remember that the audience can see each speaker on the stage. If you don’t look interested, then why should they pay attention? Besides, your lack of attention can make the speaker feel bad: if their own team members aren’t listening to them speaking, does that mean they’re doing a bad job? So, make sure to keep your eyes and ears on your teammate as they deliver their speech.

5. Remember All Speech Parts By Heart 

This is a great way to ensure that you have a seamless presentation. One of the primary benefits of having a team to work with is knowing that you can turn to them for help if something goes wrong.

So, it’s important to not just practice and work together but to also be well-versed in what other group members are going to be saying. This will make it easier for you to cue or help someone if they forget their part. Also, if there’s an emergency or if a member is not able to make it to the speech, the other members can easily take their place.

6. Work Together For A Question And Answer Session 

Q & A sessions are a common element in most presentations. They might seem daunting to an individual speaker, however, a group setting makes the session much easier. This is because an individual speaker doesn’t have to know everything about the topic.

The presentation moderator can simply refer to the speaker who is the most well-versed about the topic or is best able to answer the question from the group, and they can answer it. 

Creative Ideas To Make Use Of Multiple Presenters! 

There are many ways by which you can use the fact that there’s not just one single presentator but many to your advantage. A few of them are: 

1. Add A Dose Of Fun With Skits! 

Adding a dose of creativity to your presentation will greatly enhance its appeal to the audience, and make it more likely that they will remember your presentation in the future! 

One way of doing this is by having a short skirt in the opening. This is another great way of introducing the members, and of warming up the audience to them.

A fun skit can not only expand on the topic you’re about to present but will also elevate the audience’s mood, which will improve their attention span as well as their opinion of you! What else could you ask for?

2. Make Them Engage With Cosplay! 

Cosplay is another great way of making your presentation stand apart! This can make the presentation more interactive for the audience, as well, and earn you that sought-after dose of chuckling.

It’s not necessary to buy the most expensive costumes or be perfect in your cosplay, either. You can pick an outfit that’s easy to drape over your other outfit, and pick props that are easy to carry as well as versatile so that you can use them in other parts of your presentation as well. 

3. Write & Sing A Song Together!

Listen, you don’t have to be a professional singer or composer to do this. You’re not trying to sell a studio album. All you need is a little dose of creativity and some brainstorming, and you can write a song that helps you explain a component of your speech better.

You could even summarize the entire topic in that song, and sing it in the end as a sort of post-credits scene (thank you, Marvel). Alternatively, the song doesn’t necessarily have to explain your speech, but can simply be a surprise element after you’re done with the main part of your speech! 

4. Record A Short Film!

If you don’t want to have a live skit, another creative way to add fun to your skit is by recording a short film beforehand and playing it during your presentation. The film doesn’t have to be very long–even a few minutes work.

What matters is the content of the film, and how well-made it is. If not all members wish to act or record themselves, the ones that are not up for it can do the editing and compilation, or even write the script! After all, it’s not just actors that make a film successful: a strong director and writer are just as important! 

5. Have A Continuous Story 

Another great way to make the presentation seem more connected and seamless is by incorporating a continuous story. You can pick a story–or even make one up–related to your topic and break it up in sections.

Then, assign a section to each speaker. This will not only make the presentation more intriguing but if done right will also hook your audience’s attention and make them anticipate what comes next. Awesome, right? 

FREQUENTLY ASKED QUESTIONS

Q. how do i begin a group presentation.

To begin a group presentation, have the moderator or any other group member introduce all other members and the topic that they’ll be speaking on. This might seem like a redundancy, however it is anything but useless.

This gives the chance to the audience to become familiar with the speakers, which is necessary if you want them to grow comfortable with you. Also, prior introduction of members saves the audience’s time, as each speaker will not have to re-introduce themself before driving into their topic. 

If each member wishes to individually introduce themselves, then that can be done too. However, make sure that you’ve practiced transitioning between members smoothly, so as to avoid making the switch look awkward.

Next, share a brief summary of what you’re going to be talking about. Like the introduction, you could even split the summary among yourselves, with each speaker describing briefly what they’re going to be talking about. Tell the audience why it’s relevant, and how you’re planning to go about giving the speech. Incorporating attention-grabbing statements is another good idea.

This could be a sneak peek into what’s going to be coming in your presentation, or simply a relevant statement, fact or statistic. Make sure the introduction doesn’t last too long, as you want to keep the audience fresh and primed for the main content of your speech. 

For some awesome opening lines, check out our article on 15 Powerful Speech Opening Lines (And How To Create Your Own).

Q. HOW DO I TRANSITION BETWEEN DIFFERENT SPEAKERS?

As mentioned before, having a smooth transition between speakers in the group is imperative to provide the audience with a seamless experience. The abrupt way of doing this would be to simply have the first speaker stop and for the other speaker to begin speaking.

However, a better way to transition would be by using transitional phrases. Pass the baton to the next speaker by introducing them. You could do this by saying something like, “To talk about the next topic we have…” Or something like, “Now I would like to invite…” 

After verbally introducing them, it’s also a good idea to motion towards or look towards the new speaker. Also, if you’re the next speaker, it’s always good manners to thank the previous one. 

Transitioning is one place where many presentations go wrong. Practicing the transition might seem redundant, but it’s anything but that. In fact, it’s as necessary as the practice of the other elements of your speech. Also, make sure to incorporate both, verbal and non-verbal cues while moving to the next speaker. That is, don’t just say that ‘A’ is going to be speaking now and then walk away.

Make eye contact with the speaker, motion for them towards the podium, or smile at them. That is, both speakers should acknowledge the presence of each other.

Make sure to practice this beforehand too. If you want, you could also have the moderator do the transitioning and introduce all speakers. However, make sure that your transitions are brief, as you don’t want to take up too much time from the main presentation.

Q. HOW DO I END A GROUP PRESENTATION? 

For the ending of the presentation, have the moderator or any other group member step forward again. They can provide a quick summary of the presentation, before thanking the audience and asking them if they have any questions.

The moderator doesn’t have to answer all the questions by themselves: the members can pitch in to answer the question that relates to their individual part. If there’s another group presenting after you, the moderator can conclude by verbally introducing them or saying that the next group will take over now. 

During the end, you could have all the presenters on the stage together, as this will provide a united front to your audience. If you don’t wish to finish the presentation with a Q & A, you could also end it by a call to action.

Or, you could loop back and make a reference to the opening of your presentation, or the main part of your speech. If you’d set up a question at the beginning, now would be a good time to answer it. This will increase the impact of your speech.

Make sure that the closing words aren’t vague. The audience should know it’s the end of the presentation, and not like you’re keeping them hanging for something more. Make sure to thank and acknowledge your audience, and any other speakers or dignitaries present. Lastly, just like the opening and the transitioning, practice the ending before you step onto the stage!  

Want some inspiration for closing lines? Check out our article on 15 Powerful Speech Ending Lines (And Tips To Create Your Own).

Q. HOW DO I INTRODUCE THE NEXT SPEAKER IN A GROUP PRESENTATION? 

There are many ways by which you can introduce the next speaker in the presentation. For starters, you could wrap up your presentation by simply summarizing what you said (make sure it’s a brief summary) and then saying the other speaker will take over from this point.

Or, you could finish with your topic and then give a brief introduction of the next speaker and what they’re going to be talking about. The introduction can be simply the name of the speaker, or you could also provide a brief description of them and their achievements if any.

To lighten the mood, you could even add a fun fact about the speaker in your introduction–this is, of course, provided that you’re both comfortable with it. You could also ask for a round of applause to welcome them onto the stage.

However you choose to approach the transition, make sure that your introduction is short, and not more than two minutes at the maximum. Remember that it’s the next speaker’s turn to speak–not yours. If you’re the incoming speaker, make sure to thank the speaker who introduced you. You could also respond to their description or fun fact about you. A smile doesn’t hurt, either!

Conclusion 

To sum up, while group presentations might seem daunting at first, if planned and executed properly, they don’t have to be difficult at all! On the contrary, they can make the presentation a more seamless and fun experience overall. By doing thorough preparation in advance, dividing the work properly, as well as staying vigilant and supportive during the presentation, you can execute your next group presentation as easily as an individual project! 

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5 Powerful Group Presentation Examples + Guide to Nail Your Next Talk

Leah Nguyen • 04 Apr 2024 • 5 min read

A group presentation is a chance to combine your superpowers, brainstorm like mad geniuses, and deliver a presentation that’ll have your audience begging for an encore.

That’s the gist of it.

It can also be a disaster if it’s not done right. Fortunately, we have awesome group presentation examples to help you get the hang of it💪.

Table of Contents

What is a good group presentation, #1. delivering a successful team presentation, #2. athletetrax team presentation, #3. bumble – 1st place – 2017 national business plan competition, #4. 2019 final round yonsei university, #5. 1st place | macy’s case competition, bottom line, frequently asked questions, tips for audience engagement.

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Here are some key aspects of a good group presentation:

• Organisation – The presentation should follow a logical flow, with a clear introduction, body, and conclusion. An outline or roadmap shown upfront helps guide the audience.

• Visual aids – Use slides, videos, diagrams, etc. to enhance the presentation and keep it engaging. But avoid overly packed slides with too much text. For the sake of convenience of quickly sharing the content, you can attach a QR code directly in your presentation using slides QR code generator for this goal.

• Speaking skills – Speak clearly, at an appropriate pace and volume. Make eye contact with the audience. Limit filler words and verbal tics.

• Participation – All group members should contribute to the presentation in an active and balanced way. They should speak in an integrated, conversational manner. You can also gather attention from your audience by using different interactive features, including spinner wheel live word clouds , live Q&A , online quiz creator and survey tool , to maximize engagement.

🎉 Choose the best Q&A tool with AhaSlides

• Content – The material should be relevant, informative, and at an appropriate level for the audience. Good research and preparation ensure accuracy.

• Interaction – Involve the audience through questions, demonstrations, polls , or activities. This helps keep their attention and facilitates learning.

• Time management – Stay within the allotted time through careful planning and time checks. Have someone in the group monitor the clock.

• Audience focus – Consider the audience’s needs and perspective. Frame the material in a way that is relevant and valuable to them.

• Conclusion – Provide a strong summary of the main points and takeaways. Leave the audience with key messages they’ll remember from your presentation.

🎊 Tips: Icebreaker games | The secret weapon for connecting a new group

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Best Group Presentation Examples

To give you a good idea of what a good group presentation is, here are some specific examples for you to learn from.

The video provides helpful examples and recommendations to illustrate each of these tips for improving team presentations.

The speaker recommends preparing thoroughly as a team, assigning clear roles to each member, and rehearsing multiple times to deliver an effective team presentation that engages the audience.

They speak loudly and clearly, make eye contact with the audience, and avoid reading slides word for word.

The visuals are done properly, with limited text on slides, and relevant images and graphics are used to support key points.

The presentation follows a logical structure, covering the company overview, the problem they are solving, the proposed solution, business model, competition, marketing strategy, finances, and next steps. This makes it easy to follow.

The presenters speak clearly and confidently, make good eye contact with the audience, and avoid simply reading the slides. Their professional demeanor creates a good impression.

They provide a cogent and concise answer to the one question they receive at the end, demonstrating a good understanding of their business plan.

This group nails it with a positive attitude throughout the presentation . Smiles show warmness in opposition to blank stares.

The team cites relevant usage statistics and financial metrics to demonstrate Bumble’s growth potential. This lends credibility to their pitch.

All points are elaborated well, and they switch between members harmoniously.

This group presentation shows that a little stutter initially doesn’t mean it’s the end of the world. They keep going with confidence and carry out the plan flawlessly, which impresses the judging panel.

The team provides clear, supported responses that demonstrate their knowledge and thoughtfulness.

When answering the questions from the judge, they exchange frequent eye contact with them, showing confident manners.

🎉 Tips: Divide your team into smaller groups for them to practice presenting better!

In this video , we can see instantly that each member of the group takes control of the stage they present naturally. They move around, exuding an aura of confidence in what they’re saying.

For an intricate topic like diversity and inclusion, they made their points well-put by backing them up with figures and data.

🎊 Tips: Rate your presentation by effective rating scale tool , to make sure that everyone’s satisfied with your presentation!

We hope these group presentation examples will help you and your team members achieve clear communication, organisation, and preparation, along with the ability to deliver the message in an engaging and compelling manner. These factors all contribute to a good group presentation that wow the audience.

More to read:

• 💡 10 Interactive Presentation Techniques for Engagement
• 💡 220++ Easy Topics for Presentation of all Ages
• 💡 Complete Guide to Interactive Presentations

What is a group presentation?

A group presentation is a presentation given by multiple people, typically two or more, to an audience. Group presentations are common in academic, business, and organisational settings.

How do you make a group presentation?

To make an effective group presentation, clearly define the objective, assign roles among group members for researching, creating slides, and rehearsing, create an outline with an introduction, 3-5 key points, and a conclusion, and gather relevant facts and examples to support each point, include meaningful visual aids on slides while limiting text, practice your full presentation together and provide each other with feedback, conclude strongly by summarising key takeaways.

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Words that convert, stories that stick. I turn complex ideas into engaging narratives - helping audiences learn, remember, and take action.

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3 Group Presentation Pitfalls — and How to Avoid Them

• Allison Shapira

Strategies for a polished, unified final product.

Putting together an effective group presentation takes teamwork and coordination so it doesn’t look like a patchwork quilt. And yet, many of us never budget the time to fully prepare. The author outlines some of the common mistakes people make in group presentations and offers best practices to keep you on track. 

Many of us have experienced poor group presentations. If you’re giving one, it’s the last-minute scramble the night before to decide who is presenting which part of the presentation. If you’re observing one, it’s the chaos of hearing multiple people talking over one another or, even worse, simply reading their slides word-for-word and ignoring their audience. 

• Allison Shapira teaches “The Arts of Communication” at the Harvard Kennedy School and is the Founder/CEO of Global Public Speaking, a training firm that helps emerging and established leaders to speak clearly, concisely, and confidently. She is the author of the new book, Speak with Impact: How to Command the Room and Influence Others (HarperCollins Leadership).

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Work together on PowerPoint presentations

When you save your presentation to OneDrive or SharePoint in Microsoft 365 , you can work on it concurrently with your colleagues. 

Share your file with others

To invite other people to access your PowerPoint file and collaborate, take these steps:

Use the drop-down list to indicate whether a recipient can edit the file or only can view the file. Optionally add a note.

To proceed, select Send .

Note:  The Share dialog box offers an alternative option: Use the Copy link button and share the link. Anyone with the link can access the document with default permissions. 

Collaboration 

As others join you in working in your shared document, you can see evidence of their presence and activity. 

To enable automatic display of full names (i.e., for Accessibility purposes) go to File > Options > Advanced > Display > Show presence flags for selected items

When you’re done working, simply save your file. If there are no conflicts in the revisions, they will be automatically merged.

Reviewing changes and resolving conflicts

When you close/exit your shared PowerPoint presentation file, you can review the recent changes and resolve any difference across the team’s edits. 

Review all changes 

Upon saving your file, all non-conflicting changes are automatically merged into your presentation. You can see these in the My Changes view.

Choose either My Changes or Changes by Others .

When you are done resolving conflicts, select  Done .

More detail about conflicting changes 

Communicate in the shared file via Comments, Tasks, and Chat

In addition to seeing each other’s slide revisions in real time, PowerPoint enables various team interactions within the presentation file. 

Comments. To create, view, or respond to comments, use the Comments icon.   You can reply to, resolve, or mark comments as complete. To learn more, see Add comments . 

Tasks. A Task is a special kind of Comment that can be assigned and tracked to closure. To learn more, see add Tasks .  Chat. (Microsoft 365 only) You can instantly chat with other people who are working in a presentation stored on OneDrive for work or school or SharePoint in Microsoft 365. 

On the toolbar, at the right end, click the icon (picture or initials) of a collaborator who is currently working in the file.

Use the chat window to interact with everyone who is currently in the file. 

Note:  If another person subsequently opens the file to edit it, they can also join the chat. However, they will see only the new messages from that time forward, not the chat history. 

Notifications upon reopening a changed file 

See others’ recent revisions

Select the thumbnail to open the full-size slide.

Note:  Recently revised slides are highlighted, but all revisions may not be indicated on the slide. Non-indicated revision types include notes pane changes, deletion of shapes, comment additions, and animation changes. 

Access prior versions of a presentation

While you are working on files stored via OneDrive and OneDrive for work or school, Office preserves prior versions of them. For a specific file, you can view the list of prior versions and optionally restore a prior version. 

View the prior-versions list

With the file open, take these steps: 

Select the file name in the title bar of the app window.

Select Version History.

Open a prior version 

In the Version History pane, select a previous version.

Select Open version .

View the read-only copy now displayed in a separate window.

More information about revision highlighting 

Several factors can affect the extent to which revision highlighting occurs. 

Revision highlighting works on shared documents that are stored in OneDrive and SharePoint.

Changes are not highlighted if the file is encrypted or password protected.

Changes are not highlighted if the file is in .odp format or the older PowerPoint .ppt or .pps format.

Changes are highlighted only when the person making the change is using PowerPoint for the web, or PowerPoint for Microsoft 365. (More specifically, at least version 1707 of Current Channel or version 1803 of Semi-Annual Enterprise Channel). Here is a link to Find your Office version .

Changes are not highlighted if revision data has been turned off for the document in the Trust Center Privacy Options .  Privacy options NOT turned on  If the privacy options are not turned on, the presentation will store the user's name and the time of the most recent edits to an object. If needed, you can remove that information via Document Inspector. Learn how in this article: Remove hidden data and personal information by inspecting documents, presentations, or workbooks .  Privacy options ARE turned on  If the privacy options are turned on, the revision highlighting gets turned off. Thus, there is no storage of person-related data (usernames and their recent access timing.)

Where the data is stored

In order to make revision highlighting possible, data about the read/unread status of individual slides is stored separately by PowerPoint. Where that data is stored depends on which version and channel of PowerPoint is in use. 

Note:  We are in the process of shifting towards storing that data in an online Microsoft service designed for saving user settings. 

This table lists versions of PowerPoint and where each one stores the read/unread status data specific to each person who opens the file. Use this link to Find your Office version . 

Do you miss Slide Libraries? 

If you’d like to see Slide Libraries in PowerPoint, please send us your feedback. See How do I give feedback on Microsoft 365 . Your input will help us prioritize which features to include in future updates. 

Share your presentation with others and collaborate on it at the same time

Note:  If you'd rather not upload your presentation to your OneDrive or SharePoint, you can share it via an email attachment by selecting Send a Copy instead.

Enter the email address of the person you'd like to share the presentation with. If you already have the person's contact info stored, you can just enter the name. The control at the top lets you determine whether your invitees can edit the file or only can view the file.

Click Share . An email will be sent to your invitees.

See where others are working in your shared presentation

Open the presentation and start working in it.

If someone else is viewing or working in the presentation, their thumbnail picture appears in the top-right corner of the ribbon. PowerPoint alerts you when people enter or leave your presentation.

You'll also see the name of anyone viewing or editing the presentation in the Share pane. There's an indicator—on the thumbnail of the slide and in the actual slide—that shows where someone is working in the presentation. Hover over or select that indicator to find out who is editing.

(For accessibility, PowerPoint also allows you to turn on automatic display of the editor's name. Turn it on by selecting PowerPoint > Preferences > View > Show presence flags for selected items .)

When you’re done working, save your file.

If your updates and other authors’ updates don't conflict, they'll be merged automatically, and you don’t need to do anything else.

Notifications when you open a changed file

After other people make changes to a shared presentation file, PowerPoint for Microsoft 365 for Mac notifies you when you re-open the file. A small banner tells you who has made changes to your presentation while you were away.

Tracking changes: Revisions by others are highlighted

PowerPoint for Microsoft 365 for Mac automatically keeps track of changes made in online documents.

When you re-open a changed presentation (or are in a file being actively edited by someone else), changed slides are highlighted in turquoise in the thumbnail pane. A tooltip says, "Slide has unread changes."

Select a thumbnail to look at the full-size slide. You'll see the changed portion of the slide outlined in turquoise. An accompanying notation tells you who made the change, and when. By looking at the revised slide, you clear away the turquoise highlighting and the "slide has unread changes" notation on that slide.

(There are some cases where a revised slide is highlighted, but the kind of change that has been made isn't outlined on the individual slide. Examples of such changes include: Changes in the Notes pane, deletion of a shape, addition of a comment, and animation changes.)

What determines whether changes are highlighted:

This feature works on shared documents stored in OneDrive and SharePoint.

Changes are highlighted only when the person who makes the change is using PowerPoint for the web, or PowerPoint for Microsoft 365 for Mac—at least version 16.11. Find your Office version

Changes aren't highlighted if the file is encrypted or password-protected.

Changes aren't highlighted if the file is in .odp format or the older PowerPoint .ppt or .pps format.

Communicate by using Comments

You can add a new comment or reply to or resolve existing comments.

( Microsoft 365 only ) Tag a colleague in a comment by using the @-sign followed by the person's name. That person receives an email message with a link to your comment. Clicking the link brings them into the document and into the conversation.

See previous versions of the file

Office preserves prior versions of your SharePoint, OneDrive, and OneDrive for work or school files while you’re working on them.

To open the list of the prior versions of a file, select the file name in the title bar of the app window, then select Browse Version History .

Version History is for viewing, not editing. You can see any prior version of a file.

To open a prior version:

In the Version History pane on the right, select Open Version in one of the version-history items.

A read-only copy of that version is opened in a separate PowerPoint window.

You can copy content from a prior version. You can also Save A Copy of a prior version so that you can edit it separately from the file you're currently working on.

Share a presentation with others

Add a message to your colleagues if you like.

Click Send .

When multiple people work in a file at the same time, indicators show you where they are:

Towards the top right corner of the window you'll see a badge - with their profile picture or initials - for each person who currently has the file open. Select that badge to see where in the slide deck they currently are.

On the thumbnail pane you'll see a label appear at the top right corner of the slide thumbnail with the name of the person currently on that slide.

See revisions made by other people

When you open a presentation that someone else has changed, PowerPoint tells you in two ways:

A While You Were Away message appears on the right side of the window.

In the slide thumbnail pane on the left, slides that have been revised are highlighted with a turquoise background.

When you open that slide, you'll also see a turquoise outline around the revised slide element. By looking at the revised slide, you clear away the turquoise highlighting and the "slide has unread changes" notation on that slide.

Confer by using Comments or Chat

Tag a colleague in a comment by using the @-sign followed by the person's name. That person receives an email message with a link to your comment. Clicking the link brings them into the document and into the conversation.

Use File > Info > Version History to open the list of the prior versions of a file.

Version History is for viewing, not editing. You can see any prior version of a file. You can copy content from a prior version. You can also Save A Copy of a prior version so that you can edit it separately from the file you're currently working on.

Rename a presentation file

You can rename a file in PowerPoint for the web while you're co-authoring with others.

Type a new name for the file. Or use the arrow keys to position the insertion point within the title, and then type your changes to the file name.

Press Enter when you're done.

In a moment, the name change syncs with other instances of the file that are currently open.

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Ace the Presentation

Group Presentations: 7 Tips for Presenting With a Group

Presenting as a team is a complex exercise that requires diplomacy, respect, and many human qualities. A group team is composed of individuals where each one has a character and history.

The role of the leader within it is decisive. Each team member must feel in their place and work not only for their own interests but also for a common goal; they must adhere to values to succeed in the work.

Working alone is an opportunity that requires discipline; however, working as a group requires twice of it; all members must be aware of their limitations so that they do not hold them back.

Group Presentations: 7 Tips for Presenting With a Grou p

1. set a criteria to select the members.

Choose your partners and form a balanced group of up to four people, with about the same level, to avoid wasting time on adjustments. Don’t forget to cross-check experiences and personalities so that everyone can help and be helped in turn.

Do not choose only close friends, and surround yourself with motivated and serious people who know each other a minimum.

2. BE ORGANIZED!

Be clear about the work objectives and how they are distributed. Similarly, give yourself a time limit. Each person must ensure that they have a clear understanding of their missions and what role the group expects from them.

Assign individual tasks based on their skills. Also, set meeting rules to improve efficiency, such as turning off laptops, taking notes, scheduling, preparing for meetings, etc.

For successful group presentation, each team member needs to know their role and what they can bring; the objectives to be achieved must therefore be clearly defined, precisely defined, and must, of course, be achievable. Having common objectives clearly stated and well understood helps increase motivation and build a strong team spirit.

But the ultimate goal of the project towards which teamwork must aim may sometimes seem distant and less concrete. In this case, it is crucial to define steps to be achieved gradually, with always clear and precise goals.

3. Outstanding performance is linked to a great leader.

The leader holds an essential role, and it can be a demanding one since he must be firm without being authoritarian. Within the team, he defines the objectives and sets the limits for the smooth functioning of the group.

The leader ensures the project as all tasks are distributed between all teammates; a fantastic group also clarifies mutual respect’s needs and boundaries. 

Excellent teamwork and leadership ensure outstanding performance because work can be a source of conflict, and the team can go through tensions. However, in a project, the group’s cohesion and teamwork often make a difference.

4. Communication: the key to performance

Communication and teamwork are inseparable; internal communication is one of the basic rules of cooperation. Once again, everyone needs to know what their mission and objectives are.

This makes it easier to help solve a potential problem or to know who to ask for help when needed.

It is essential to listen to others and not make judgments. Everyone works and thinks differently, even if the team uses standard tools and references.

By knowing how to listen, it is possible to learn from others and find together the best solution to achieve the goal. So don’t just focus on how you would have done this or that and consider all the ideas, even the craziest sometimes.

5. Start with individual work

As soon as you find out what the subject of the presentation is, it is appropriate to start with individual work; this lends itself, for example, to the reading of texts to be discussed by the group. Unique work upstream is a fundamental principle of collaborative learning.

This allows intense exchanges in the group because each student can bring the result of an individual’s work and reflection. 

Group work is particularly effective when group members have worked previously on documents that complement each other. The group work then begins with a debriefing of participants.

Mutual listening, cooperation, and integration of all take place spontaneously and without a long start-up time.

6. Set a time to deliberate with your group

Group work is less rentable if time is too short; groups need time to organize their work, interact and prepare their presentation. Time certainly decreases with routine practice, but it is essential when groups are formed randomly.

A reasonable minimum time is obtained by multiplying the time by the number of participants. Groups of three should have at least 9 minutes available.

7. Prioritize rehearsal presentations

Want to stand out 15 key tips for an awesome presentation.

Presentation skills are often taken for granted, and developing and practicing these skills will give you a huge advantage. There is nothing less engaging than a dispassionate speaker flipping through slides for a set amount of time. To stand out, follow these key steps and turn an okay presentation into an awesome one! The fifteen…

Click to Learn More…

11 Best Body Language Tips For Engaging Presentations (#11 is Underrated)

Growing up, we were always taught how we should have manners while talking to others and that there were some things we could not do in front of people like sprawling or even putting our elbows on the table while eating because it was rude. In the examples above, the rudeness comes from gestures, not…

10 Public Speaking Tips for First-Timers

Are you looking for amazing, easy-to-follow public speaking tips for first-timers? Perhaps you have an interview coming up, or an academic presentation or, a business topic to present to your audience. Going up on a stage for the very first time can be somewhat tension-filled. My First Time Speaking in public Experience I did some…

Presenting in-group makes it possible to confront ideas. Teamwork also helps to foster the development of team skills, limit risks in the event of absence, and develop collective intelligence.

Reference and Further Reading

AcethePresentation. AmadeBai, Emidio. 14 Types of Speech and Easy Tips to Master Them.

AcethePresentation. AmadeBai, Emidio. What Makes A Bad Public Speaker? Top 10 Worst Traits To Avoid

JUPILLE, Rémy. Business Secrets Podcast.

Top Tips for Effective Presentations. Skills you need.

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Hybrid Presentation Tips-Presenting in Person But with Virtual Attendees

Below are 5 top hybrid presentation tips when you are meeting in person but also have virtual attendees as well. In the last few weeks, I’ve had a number of odd things happen in my in-person meetings and training sessions. The first occurred when a big client called me the day before the meeting asking for a favor. One of the participants had gotten ill. She was wondering if I would mind allowing that single individual to participate in the training session virtually. Although I’m all about making the customer happy, my initial response was, “If he is ill, why are we trying to make him attend the meeting?” After thinking it over, she recommended just sending him the handouts from the meeting.

It got me thinking, though. A year ago companies were opening back up and some team members were in the office while others were remote. We began to alter the way that we led meetings. For instance, in our office, half our team was remote and the other half came into the office every day. However, to include the entire team, we now have hybrid conferences. Each of us who were in the office closed our doors and entered virtual meetings versus having everyone come into the office. It looks like we have come full circle.

In the last few weeks, “vaccine only” offices have emerged in different cities. Most of these employers are not mandating vaccines or covid-19 restrictions, by the way. They are just mandating that only vaccinated people can come into the office workspace. Non-vaccinated team members have the option to work remotely.

So, we now see more organizers scheduling more hybrid meetings — in-person presentations with a few remote participants. So read on and I’ll show you some of the best tips for conducting an effective hybrid meeting.

Best Practices for Hybrid Presentations with Both In-Person Attendees and Online Participants.

Before I get to the meeting tips, let’s set a few ground rules for delivering presentations in the new reality of our hybrid world. The first thing that you want to consider is what is the best way for the majority of the audience to meet? Often, an event manager may want to schedule in-person events just because she’s tired of virtual presentations and events. However, before you decide on the type of meeting to schedule, think about what is best for your specific audience type.

When you mix a remote audience with in-person audience members there is always a chance that both groups suffer. For instance, let’s say that you work in a competitive corporate culture. Your online audience may feel that the team members who have the face-to-face experience with you have an advantage.

Or, the in-person participants may resent the virtual team being able to turn off their microphones or cameras. Just realize when you schedule your first hybrid event, you will experience challenges you didn’t anticipate. So, below are a few of the top tips to help you improve hybrid meetings.

Encourage All Participants to Use the Same Meeting Type If Possible — (All in a Single Meeting Room or All Virtual.)

You want to avoid just adding a virtual audience to a regular conference room meeting if possible. Virtual audiences have different needs than in-person groups. When you combine these separate groups in the same meeting, you increase the difficulty dramatically. It doesn’t mean you can’t do it. (In fact, the remaining tips will help.)

A client recently asked us to create custom training workshops about communication skills for different generations. Half the group worked remotely and the other half came into the office at least a few days a week. Originally, the client asked me to design the workshop for virtual participants. However, because of the topic, they later decided to invite the whole group into the office for the session.

Some of the people in the room started working for the company during the pandemic. So, they had never met many of the other participants in person before. We used the meeting both for training and as a team building activity to allow the group to get to know each other better.

Most often, though, the easiest solution for different audiences is to just  make the entire meeting virtual . Many meeting organizers resist this idea because of Zoom fatigue. “My team is tired of remote meetings,” they say. However, forcing a hybrid approach too early can be a big mistake. Virtual event platforms like Zoom can help you keep your online attendees engaged if used properly. Be patient. Eventually, your entire team will be back in the office. Save the in-person meetings until then.

A Cheap, Easy, and Professional Way to Lead a Hybrid Meeting on a Budget.

Here is a way to plan a successful hybrid meeting on a budget. No expensive video conferencing tool needed! It is really easy and you probably already have all the technology you need. Just put your smartphone on a stand and place it on the table in front of a participant’s chair. The phone becomes a stand-in for the actual person (people). Make sure to switch the audio to speaker mode.

If your virtual participants find it hard to hear, just move the phone closer to the presenter. Alternatively, I have Airpods that I use quite often. If I just use one earpiece instead of both, the microphone gives the virtual delegates great sound. The biggest drawback to this, though, is that the presenter will be the only person in the hybrid presentation who can hear the virtual participants. So, if the phone speaker works, use it.

As you present, you will most likely move your eyes from person to person in your live audience. The phone becomes just another short stop as you make eye contact.

Hire a Professional Audio/Video Crew to Create the Perfect Hybrid Presentation.

As much as we would like to just someday return back to “normal,” the evidence shows that this is not very likely. Virtual meetings and hybrid presentations are here to stay.

Luckily, just before Covid hit, my company created a studio for recording podcasts and videos. Having a professional video person on staff was a Godsend when the pandemic hit. We were able to adapt more quickly and easily to a virtual world. If you haven’t yet invested in professional help, you’ll never find a better time. A good audio person can make you sound great. A good video person can make you look fantastic online. They can also help you create the perfect virtual environment. This will be helpful for most regular Zoom meetings and hybrid presentations.

*** Best Hybrid Meeting Tip! *** This Fantastic Piece of Technology Bridges the Gap from In-Person to Virtual Meetings.

This piece of technology is a little costly, but if you want fantastic hybrid meetings, it is worth the investment! In fact, this is the best hybrid meeting tip I can offer. A few weeks ago, I was leading an in-person meeting in Washington DC. At the start of the meeting, the organizer had me login to Microsoft Teams because a few of their employees couldn’t make it into the meeting. As I mentioned earlier, this is usually a bad idea — especially last minute without any prep.

The organizer then pulled this foot tall speaker looking thing and placed it in the center of the table. (I assumed it was just a microphone/speaker.) Just as an FYI, my in-person meetings are very interactive. I typically teach for 10 or 15 minutes, and then have the group do an exercise based on the teaching. So, early in the meeting, I divided the in-person group into small groups and had the virtual participants be a group as well.

As the groups were interacting, I glanced at the Teams and noticed that each group had a separate window in the meeting. It was as if each group was logged into a computer with a separate camera. As I walked around the room interacting with each group, the camera followed me. It was amazing.

At the end of the day, I sheepishly asked the organizer where the cameras were. She said, “Their in the Owl.” Turns out that the speaker looking thing was one of the most fascinating pieces of technology I’ve seen for virtual meetings since Zoom created breakout rooms. The Owl Pro 3 is a next-generation 360-degree 1080P camera with autofocus and smart zoom. (I bought one the next day.)

For details about the Owl Pro 3 , click here.

Divide the In-Person Team into Groups and Use Breakout Rooms on Zoom.

You can easily divide up the people in your meeting room. With a little help, you can also send the online folks into breakout rooms. You’d probably just need an assistant who is attending virtually who you can make a co-host. The assistant can create and invite people to the breakout rooms.

After a few minutes, close the Zoom breakout rooms. Ask someone from each group to report on the discussion from their team. This is an easy way to create a similar experience for both the people in the room and the virtual attendees as well.

For additional details about Effective Audience Participation in Meetings , click this link.

Create a Different But Similar Experience for the In-Person Audience and the Virtual Audience. (A True Hybrid Presentation)

Last month, I taught a virtual team-building activity for a company called ServiceNow. The participants attended from all over the world. The goal was to create a shared experience that also benefited a charity. So, we sent the participants kits containing stuffed animal parts. These items were similar to what you can buy at the stuffed animal stores at the mall. We divided the teams into groups who worked together to solve virtual team challenges. As each team succeeded, they opened up their boxes to build the bears. The boxes also contained a shipping label addressed to the local children’s charity.

The event went so well, that one of the leaders hired us to do an event for his group in California. This time, he wanted the delivery in person. However, about 10 people on his team work remotely. He didn’t want to exclude this group. So, we just organized a second instructor to lead the online activity. Each group would be doing similar games or challenges. However, one group would play games geared toward face-to-face meetings. The other group plays virtual games.

Then, at the end, the face-to-face group leader just logs into the Zoom meeting on his phone. That way, the entire group can participate in the conclusion of the event.

For Additional Hybrid Presentation Tips, Consult with One of Our Experts.

If your team needs help improving your meetings, schedule a free consulting call with one of our experts. Often, our experts can offer advice to help you create more interactive meetings and add some fun. To schedule a free Zoom call, just click here .

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Preparing a Group Presentation Online

Highlights of this article.

In college classes, students often have the opportunity to give group presentations. It is now common to prepare for such presentations online, but this requires a variety of skills and techniques that differ from those required for face-to-face presentations. In this article, we will introduce a method for efficiently preparing online group presentations, based on the scenario of a group of students giving a presentation in class.

Many students, especially at the University of Tokyo, may be experiencing group presentations for the first time in the Junior Division of the College of Arts and Sciences, such as in language classes. Please use this article as a reference to get an idea of what to expect before the presentation, and to prepare for the actual presentation.

This article uses a slide presentation as a model case. You may refer to this article for other types of presentations, such as those using handouts, and apply the information in sections that you find helpful.

Sample Workflow

This article describes how to prepare and present an actual presentation using a slide presentation as a model case, following the flow below.

• Preparation
• 1st meeting: Deciding the slide content
• Preparing slides and other materials on your own
• 2nd meeting: Preparing the presentation
• Making the actual presentation

1. Preparation

Assigning roles.

To ensure efficient preparation of the presentation, it is advisable to assign roles such as a leader, schedule manager, or record-keeper.

Tools used to prepare a presentation

The following tools may be useful in preparing and presenting your presentation. Please note that all group members need to have access to the same tools.

• Document sharing tools
• Presentation tools
• Meeting tools

Google Drive is the main tool for sharing materials. Google Drive is especially convenient for UTokyo members because it can be used with a Google account granted by the university. When sharing materials in a group, you can create a shared folder and save your presentation drafts and meeting minutes there to efficiently share and edit materials.

It is also convenient if all members of the group can edit the materials together. For details, please refer to the following article. (Reference: How to use Google Drive )

PowerPoint and Google Slides are useful tools for creating presentation slides. Both tools have collaborative editing functions that allow multiple people, not just the file owner, to discuss and edit together. For example, Google Slides can be used for sharing drafts, while PowerPoint can be used for the final details. Using the collaborative editing function when creating slides allows you to “talk” and “create” at the same time, making slide creation more efficient.

Zoom is the primary meeting tool for online meetings. It is a good idea to take minutes and record the meeting to keep a record of what was discussed and decided on during the meeting. When taking minutes, it is a good idea to use a tool with collaborative editing capabilities, such as Google Docs (see below for more information on taking minutes).

There are many other tools available for online group work, so it is important to choose the one that best suits your needs. Please refer to this article for a summary of the features of various tools.

Schedule adjustment

First, check how much time you have to prepare until the day of your presentation.

In preparation for that presentation, it is a good idea to hold multiple meetings (this article assumes that two meetings will be held).

The tools described in this article should be useful for managing the schedule.

Ensuring means of communication

Make sure you have established a means of communication between the group beforehand.

Depending on the size of the group and the type of class, it may be a good idea to utilize different tools such as LINE or Slack.

2. Conducting the first meeting

Once the dates have been arranged, the next step is to hold the meeting. Here is an example of how a meeting should proceed.

This is just an example, so please adjust the content and order as necessary.

Preparing minutes

A lively meeting is of little use if ideas and decisions are forgotten after the meeting is over.

To prevent this, it is recommended to record the minutes of the discussion.

An efficient way is to use Google Docs (or other tools that can be edited jointly by all group members) and share the screen while writing in real-time.

Zoom’s recording function can save the shared screen in video format, so it is also a good idea to use it in combination with Google Docs.

• Basic Use of Google Docs

Flow of the first meeting

①confirming the requirements of the presentation.

Check the time limit for your presentation, the number of slides specified, and the requirements for the theme in advance.

②A rough determination of the presentation theme

It is not necessary to finalize the theme at this stage, but it is helpful to decide on a certain direction first so that the subsequent discussions can proceed smoothly.

③Discussing opinions

Here members should share their ideas based on the presentation theme or discussion topic set by the group.

When doing so, it is helpful to first write down the ideas individually and then share them with group members to facilitate the exchange of opinions.

Repeating this process of exchanging opinions while revising the meeting topic through the leader’s facilitation makes it easier to build a common base of mutual understanding.

If the discussion gets stuck and no opinions emerge, a technique called brainstorming can be effective. When brainstorming online, online whiteboard tools such as Miro can be used to efficiently generate and consolidate group opinions.

• About Miro (External link)

④Discussions to summarize opinions

Organize and integrate the opinions that emerged in ③. It is advisable to gradually start thinking about the contents of the presentation while summarizing the opinions.

Since the process from ②-④ is important in forming the basis for deciding the content of the presentation, it is recommended to take your time by, for example, dividing the discussion into two sessions if you feel that the discussion is not sufficient enough.

⑤Preparing the presentation materials

Based on the ideas gathered through ②-④, the topic of the presentation as a whole is decided, which will then be used to determine the content and order of each slide.

After that, the assignment of roles, such as the creator of each slide, should be decided. If you decide on the actual presenters of the slides at the same time, this will make later preparations more efficient.

⑥Scheduling the next meeting, etc.

After a quick review (wrap-up) of what was discussed, the schedule for the next meeting should be determined. It is also a good idea to keep in mind what each person needs to do before the next meeting.

3. Preparing slides and other materials on your own

Based on the role assignments decided at the meeting, each participant should prepare their own slides. It is a good idea to use the collaborative editing function to edit slides and other materials using the same file.

Here, it is important to share the progress of all members by using communication tools such as LINE, etc., so that work can proceed systematically.

Questions that arise during the preparation of the file should also be shared with the entire group, ensuring that the next meeting can be held efficiently. If necessary, prepare a script for your presentation.

4. Conducting the second meeting

The following procedure is shown as an example.

• First, the participants will deal with the issues left over from the first meeting and clear up any questions that may have arisen in the preparation of their own materials. Based on this, the slides and other materials should be revised.

Practicing the presentation

Decide the person in charge of the slides, etc., and practice the presentation

It is recommended that only one person should be responsible for transitioning the slides in order to ensure that the actual presentation progresses smoothly. If there are any animations or visual effects on the slides, carefully check the timing of those effects.

5. Giving the presentation

Make your presentation based on what you have prepared. In the case of online presentations, it is advisable to prepare the necessary equipment well in advance of the presentation, since problems specific to online presentations may occur.

The above is an example of how to conduct a group presentation. Please modify the details according to your own requirements to create a presentation that is better suited to your needs.

Author: S.A., Online Education Supporter