do powerpoint notes show during presentation on teams

Powerpoint Assist

Tips for Powerpoint by Regina Griffin

How To View Notes In PowerPoint While Presenting On Teams

Looking to enhance your PowerPoint presentations on Microsoft Teams?

Explore the various features of PowerPoint on Teams, including accessing and View Notes In PowerPoint While Presenting On Teams.

From opening PowerPoint to resizing the Notes Panel, follow each step. Discover other useful features like using the Laser Pointer Tool, annotating slides in real-time, and sharing your screen.

Get expert tips from teacher Regina Griffin in Oregon, US.

Key Takeaways:

• Easily access and view notes during a PowerPoint presentation on Teams by opening the Notes Panel, available in the presentation mode.
• Maximize the presentation experience by utilizing the laser pointer tool and annotating slides in real-time, enhancing audience engagement and collaboration.
• Effortlessly share your screen on Teams to allow for a seamless presentation experience, making it easier to present and collaborate with others remotely.

What is Microsoft Teams?

Microsoft Teams is a collaboration platform developed by Microsoft, designed to facilitate communication and teamwork within organizations.

It offers a plethora of features such as chat functionality, video conferencing, file sharing, and integration with other Microsoft Office applications like Word and Excel .

Through Microsoft Teams, team members can collaborate in real-time on projects, share updates, assign tasks, and schedule meetings effortlessly. The platform allows for the creation of different channels for specific teams or topics, making it easy to organize discussions and documents. The ability to customize notifications ensures that users stay informed without feeling overwhelmed by constant updates.

How Does Microsoft Teams Work?

Microsoft Teams operates as a centralized hub for team collaboration, offering chat, meetings, file sharing, and integration with other Microsoft 365 applications.

Within this digital workspace, team members can communicate in real-time through chat, fostering quick decision-making processes and improving teamwork. The platform facilitates virtual meetings, allowing users to conduct video conferences, share screens, and engage in discussions seamlessly. File sharing becomes effortless as documents, presentations, and other files can be uploaded and accessed directly within the platform. The integration of Microsoft 365 applications provides a cohesive experience, enabling users to transition between tools effortlessly, leading to increased efficiency and effective workflow management.

How to Access Notes in PowerPoint on Teams

Accessing notes in PowerPoint on Teams allows presenters to have speaking notes, additional content, and reminders during their presentations.

To utilize notes effectively in PowerPoint on Teams, start by opening the desired PowerPoint presentation where the notes are saved. Next, locate the ‘Slide Show’ tab at the top of the screen. Click on this tab and then select the ‘Notes’ option. This will allow you to view and access the notes associated with each slide.

Remember that notes in PowerPoint on Teams can be used for more than just text. You can embed images, links, and even simple diagrams to enhance your presentations and keep your speaking points organized.

Step 1: Open PowerPoint on Teams

To access notes in PowerPoint on Teams, start by opening the PowerPoint application within the Microsoft Teams environment.

Once you’re in a Teams meeting, look for the ‘Share’ option at the bottom of the screen, usually represented by an arrow pointing up. Click on ‘Share’, and a menu will pop up. From this menu, select ‘PowerPoint’ to open a new tab with various PowerPoint options.

Within this new tab, you can choose to upload a presentation from your device, access recently used files, or create a new PowerPoint file directly in Teams. This seamless integration between PowerPoint and Teams enhances collaboration and makes presenting content smoother for users.

Step 2: Select the Presentation You Want to Present

After opening PowerPoint in Teams, choose the specific presentation you intend to present to your audience.

When selecting your presentation within PowerPoint on Teams, it’s crucial to ensure that you pick the correct file for a smooth and professional delivery. To do this, consider the content, format, and audience of your presentation. Opt for a file that is well-organized, visually engaging, and relevant to your topic. This will not only help you deliver your message effectively but also keep your audience engaged throughout. Remember, the right presentation can significantly enhance the impact of your message during the meeting or webinar.

Step 3: Open the Notes Panel

Once the presentation is selected, access the Notes panel within PowerPoint to view and manage your presentation notes.

To open the Notes panel in PowerPoint on Teams, start by opening your presentation. Then, locate the View tab in the top menu bar. Click on the View tab to reveal a range of options. From the dropdown menu, select the Notes Panel . This action prompts the Notes Panel to appear on the right side of your screen, providing you with a designated space for your presentation notes. You can then add, edit, and format your notes directly in this panel, allowing you to effectively manage your talking points and reminders during the presentation.

How to View Notes in PowerPoint While Presenting on Teams

Viewing notes in PowerPoint during a presentation on Teams allows speakers to maintain key points, reference details, and enhance their delivery.

To access notes within PowerPoint on Teams, locate the Slide Show tab and click on it. From the dropdown menu, select ‘Use Presenter View.’ This action will bring up the presenter view in PowerPoint, where you can see the slide being displayed alongside your notes.

Once in Presenter View, navigate to the bottom of the screen to find the speaker notes section. This is where you can view and even edit your notes while the audience sees the main slide on their screens.

Step 1: Start the Presentation

Initiate the presentation from PowerPoint within Teams to begin your session and engage with your audience.

When starting your presentation, it’s crucial to set the tone for what’s to come. Begin by selecting the ‘Share Content’ option at the bottom of the meeting screen in Teams. This action opens a menu where you can opt to share a window, a PowerPoint presentation, or even an entire screen. Choosing to start directly from PowerPoint ensures a seamless transition and allows for a polished delivery.

Remember, first impressions matter, so ensuring that your presentation opens smoothly is essential to capture your audience’s attention right from the start. By hitting the ‘Share’ button and navigating to your desired presentation, you signal the beginning of your talk. This action instantly brings your slides to the foreground, signaling to your viewers that the presentation is about to commence.

Step 2: Navigate to the Notes Panel

During the presentation, navigate to the Notes panel in PowerPoint on Teams to access and view your prepared notes.

Accessing the Notes panel in PowerPoint on Teams provides presenters with a convenient way to refer to their speaking points without the audience’s awareness. To find the panel within the software interface, look for the ‘Notes’ tab typically situated beside the slide being displayed. Clicking on this tab will reveal a dedicated space where you can read your detailed notes, key reminders, or key phrases to enhance your presentation delivery.

The accessibility of these notes adds a layer of security, ensuring that even if the presenter loses track, they can easily glance at their notes for guidance, maintaining a smooth flow of information. By utilizing the Notes panel, presenters can avoid disruptions and maintain a professional demeanor, fostering engaging interactions with the audience.

Step 3: View Notes on the Side of the Presentation

Display your notes on the side of the presentation screen in PowerPoint on Teams to maintain a seamless flow and reference your content effortlessly.

By opening PowerPoint in Teams , presenters can utilize the ‘Presenter View’ option to have their notes displayed on their screen while the audience views the slideshow.

This feature allows you to glance at your notes discreetly without interrupting the flow of the presentation, ensuring that you stay on track and deliver your message effectively.

You can use this setup to neatly organize your thoughts, highlight key points, and maintain eye contact with your audience.

Step 4: Resize the Notes Panel

Adjust the size of the Notes panel in PowerPoint on Teams to suit your preferences and optimize your viewing experience.

Resizing the Notes panel in your PowerPoint presentation on Teams is a simple yet essential customization that can enhance your overall presentation delivery. By resizing this panel, you have the flexibility to focus more on your content or have your notes displayed prominently for easy reference during the presentation.

One of the key advantages of resizing the Notes panel is the ability to customize the layout according to the amount of text you have in your notes. This ensures that you have a clear and unobstructed view of both your slides and your accompanying notes, allowing for smoother transitions and improved communication with your audience.

Other Useful Features in PowerPoint on Teams

Apart from viewing notes, PowerPoint on Teams offers additional features like the Laser Pointer Tool , real-time annotations, and screen-sharing capabilities.

Utilizing the Laser Pointer Tool in PowerPoint on Teams allows the presenter to highlight key points during the presentation, adding emphasis and aiding audience focus.

The real-time annotations feature enables collaborative editing and feedback, fostering interactive discussions and boosting engagement levels.

The screen sharing function facilitates sharing content seamlessly, enhancing communication and ensuring all team members keep updated and knowledgeable.

Using the Laser Pointer Tool

The Laser Pointer Tool in PowerPoint on Teams allows presenters to point out specific content on slides, emphasizing key points and enhancing audience engagement.

By activating the Laser Pointer Tool, presenters can easily draw attention to crucial details, making complex information more digestible for the viewers. This feature is particularly useful during virtual presentations, helping remote audiences stay focused on the main ideas being discussed. The tool enables presenters to navigate through content seamlessly, leading to a smoother flow of information delivery. With just a simple click, the laser pointer can highlight important statistics, graphics, or quotes , ensuring that the audience grasps the core message of the presentation. The interactive nature of this tool adds dynamism to the presentation, making it more engaging and memorable.

Annotating Slides in Real-Time

Real-time annotations on slides in PowerPoint on Teams enable presenters to interact dynamically with their content, fostering collaboration and engagement.

By incorporating real-time annotations during a presentation, speakers can respond to queries or suggestions on the spot, enhancing audience participation and fostering a more interactive environment. This feature allows for instant visual enhancements, making it easier for viewers to grasp complex ideas. The collaborative nature of annotating slides in real-time promotes teamwork and idea sharing among team members, leading to more innovative and engaging presentations. With the ability to annotate directly on the slides during a Microsoft Teams meeting, presenters can keep the audience attentive and involved throughout the session.

Sharing Your Screen on Teams

Screen sharing functionality in Teams allows presenters to showcase their content, demos, or applications directly from PowerPoint for interactive and informative sessions.

When utilizing screen sharing in Teams with PowerPoint, enables a smooth transition between different slides and interactive elements during presentations. Participants can view the shared content in real time, offering a dynamic and engaging experience. The seamless integration between Teams and PowerPoint ensures that presenters can easily switch between sharing their screen and other collaborative features, fostering a more interactive and visually appealing session.

Frequently Asked Questions

1. how do i view my presenter notes while giving a presentation on microsoft teams.

To view your presenter notes while presenting on Teams, go to the “Slide Show” tab on the PowerPoint ribbon and check the box next to “Use Presenter View.” This will allow you to see your notes while your audience only sees the slides.

2. Can I customize the size and placement of my presenter notes on Teams?

Yes, you can customize the size and placement of your presenter notes on Teams by going to the “Presenter View” tab on the top right corner of your screen. From there, you can adjust the size and placement of your notes to your preference.

3. How can I switch between slides and my presenter notes on Teams?

To switch between slides and your presenter notes while presenting on Teams, use the arrow keys on your keyboard or the navigation buttons on the bottom left corner of your screen. This will allow you to seamlessly switch between your slides and notes.

4. Is it possible to add additional notes or annotations to my presenter notes on Teams?

Yes, you can add additional notes or annotations to your presenter notes on Teams by using the “Ink” feature on the “Presenter View” tab. This will allow you to write or draw on your notes during your presentation.

5. Can I view my presenter notes on a second screen while presenting on Teams?

Yes, you can view your presenter notes on a second screen while presenting on Teams by selecting the “Extend” option on the “Presenter View” tab. This will display your slides on one screen and your notes on the other.

6. How do I exit the presenter notes view on Teams and resume my presentation?

To exit the presenter notes view on Teams and resume your presentation, simply press the “Esc” key on your keyboard. This will take you back to the regular PowerPoint view where you can continue presenting your slides.

Similar Posts

How to do superscript in powerpoint.

Know what superscript is and how it can enhance your PowerPoint presentations. We explore the uses and benefits of superscript in PowerPoint, including showing exponents, displaying trademark symbols, writing chemical formulas, and indicating footnotes. We will guide you through adding superscripts to your text in PowerPoint and share helpful tips to ensure your presentation looks…

How To Rotate A Shape In PowerPoint Without Rotating Text

Looking to add flair to your PowerPoint presentations? One way to create visual interest, emphasize key points, and add design elements is by rotating shapes. In this tutorial by Regina Griffin, a teacher from Oregon, US, you will learn how to rotate a shape in PowerPoint without rotating text. From using the rotation handle to…

How To Create A Template In PowerPoint

Are you tired of starting your PowerPoint presentations from scratch every time? Templates can be a game-changer! In this step-by-step guide by Regina Griffin, a teacher from Oregon, US, you will learn how to create a template in PowerPoint. From choosing a design theme to saving and sharing the template, Regina shares valuable tips for…

How To Add Picture In PowerPoint From Google

Are you looking to enhance your PowerPoint presentations with eye-catching images? Adding pictures can make your slides more engaging and memorable. In this article, we will guide you on how to easily add picture in PowerPoint from Google. We will also provide tips on choosing high-quality images and common mistakes to avoid. Stay tuned for…

How To Put Two Pictures Side By Side In PowerPoint

Are you struggling with arranging pictures in PowerPoint? In this comprehensive tutorial by Regina Griffin, a teacher from Oregon, you will learn everything you need to know about inserting and arranging pictures in your presentations. From step-by-step guides on how to put Two Pictures Side By Side In PowerPoint, Regina covers it all. Stay tuned to…

How To Edit Master Slide In PowerPoint

Looking to elevate your PowerPoint presentations to the next level? Editing the master slide is a crucial step in achieving a professional and polished look. In this article, we will explore why editing the master slide is important, how to access and understand the layout of the master slide, what elements can be edited, a…

How to Present PowerPoint Slides in Microsoft Teams

Ready to elevate your virtual presentations in Microsoft Teams? Discover three distinct methods to deliver flawless PowerPoint presentations.

A successful PowerPoint presentation extends beyond just the content—its delivery is just as important, especially in a virtual space like Microsoft Teams.

In Microsoft Teams, you can choose to present your slide deck by sharing your entire screen, PowerPoint window, or using the Microsoft Teams' PowerPoint Live feature. Let's explore how you can use each of these three methods and discuss their pros and cons.

Method 1: Share Screen

Sharing your screen in Microsoft Teams is pretty easy and straightforward. It's best to minimize or close unnecessary tabs before joining the Microsoft Teams meeting to avoid exposing sensitive information. Once you're confident in your screen's content, follow the steps below:

• A red border appears around your desktop, indicating you're sharing your screen.
• Present your PowerPoint slideshow.

Sharing your screen is a straightforward method, especially when you want to present other documents besides your PowerPoint slideshow. However, the downside is that you may accidentally reveal sensitive information.

Method 2: Share PowerPoint Window

If you want only to present your PowerPoint slide deck, it's best to share just that window. Here's how:

• A red border will appear around your PowerPoint window, indicating you're sharing just that window.
• Launch your slides in slideshow mode and start presenting.
• Open the Microsoft Teams window and click Stop sharing when you're done presenting.

Sharing just your PowerPoint window prevents accidental display of sensitive desktop content. Even if you switch windows, viewers only see the PowerPoint presentation.

However, this method also has its limitations. One of the main limits is that you can't view your PowerPoint speaker notes without the audience seeing them as well. You also can't access Microsoft Teams features like the chat and reactions during your presentation.

Additionally, If your network connection has low bandwidth or slow upload speed , sharing your screen can result in a blurry and stuttering presentation for the audience. Thankfully, the PowerPoint Live feature provides the solution to these issues.

Method 3: Use PowerPoint Live

Presenting with the PowerPoint Live feature is easy and provides additional benefits. Your audience only sees the slides, while you get to see all the extra controls that come with the presenter view. When using the presenter view in your presentation, you have a few helpful tools at your disposal:

• You can easily adjust the font size of your slide notes to make them more readable.
• To navigate between slides, simply click on the corresponding thumbnail.
• You can use the laser pointer, pen, or highlighter tools to draw attention to specific areas of a slide.
• Use the Standout layout to place your camera feed on the slide without the background.
• Use the Cameo layout to insert yourself into the slide, provided you've set up Cameo to record customized camera feeds .

Here's how you can use PowerPoint Live to share your presentation:

• When it's your turn to present, click Share .
• When you're done presenting, click Stop sharing in the top toolbar.

The PowerPoint Live feature tackles the limitations of sharing your entire screen or PowerPoint window. It also comes with really cool features like co-presenting and allowing attendees to click on links in the presentation.

Your Audience's View When Using PowerPoint Live

In addition to the main slide view, your audience also has access to the slide navigation, grid, and more options controls (the three dots icon below the slides).

This means they can navigate the slides at their own pace and change specific slide settings to suit their preference without affecting your view and that of others. If you find this non-ideal for delivering an engaging presentation , you can disable the audience's navigation control. To do so, enable Private view in the top toolbar.

By default, each meeting attendee joins as a presenter. This means they can share their own content or control someone else's presentation. If that's not what you want, you can change each person's meeting roles in Microsoft Teams to prevent it.

Deliver a Seamless Presentation Experience in Microsoft Teams

Presenting your PowerPoint slides in Microsoft Teams might seem tricky at first, but once you get the hang of it, it's a piece of cake. Practice makes perfect. So before your next Teams presentation, familiarize yourself with your chosen method to ensure an effective delivery.

Blackboard Help for Staff

• Assessment Help
• Known Issues
• Request Forms
• Raise Support Ticket
• Online Exams 2024

Annotating PowerPoint slides in a Teams meeting

There is no in-built annotation feature in MS Teams for presenting PowerPoint slides. However, you can work around this and still  present PowerPoints effectively  in your teaching by sharing the window on your screen displaying the slides, and using MS PowerPoint’s annotation features while presenting the slides.  See below for instructions and guidance:

How to use the Window option to Share Content in a Teams Meeting

Use this option if you want to use the Teams Desktop App or if you want to use the Presenter View in PowerPoint to see your notes.

• Open your PowerPoint Presentation   on your computer .  
• Start  your presentation  as a slideshow .  
• In the Teams Meeting , click Share Content   and  under Window choose the PowerPoint Slide show  you want to show.    
• Use the  MS PowerPoint annotation features while presenting the slides. 

Advice if you are using one computer screen

• Use the ‘Alt+Tab’ keyboard shortcut to move between applications and go into Teams and back to the slideshow.

How to see your presentation notes (PC users only)

• Open your PowerPoint on your computer and  start the presentation as a slideshow .
• Use the ‘Alt+Tab’ keyboard shortcut to move between applications if you only have one computer screen.
• Click Share Content and use the Window option to select the presentation slideshow you just started.
• Go back to the PowerPoint presentation slideshow.
• Right click your mouse button in the slideshow slide and select ‘Show Presenter View’ from the menu that appears.
• The shared view in the Teams meeting will keep showing the slideshow presentation but you will see the Presenter View with your notes and preview of the next slide.

Page last updated on June 4, 2021 by Shirin Franklyn

© 2023 CQSD TEL - University of Reading | Cookies policy | Accessibility

You must be logged in to post a comment.

The right way to present a PowerPoint file during a Microsoft Teams meeting

Check out Matt's book!

This is the field guide every Microsoft Teams user out there has been waiting for, covering Teams, chat, meetings, files, and more!

Subscribe to our newsletter!

Stay in the know with goings-on in Office 365, SharePoint, Microsoft Teams and more. It only takes a second, plus it's free!

Get the Periodic Table as a Poster

You can have your PPT cake and eat it too

PowerPoint is likely one of the most popular apps shared during a Teams meeting. There’s a reason when you bring up the share options, PowerPoint takes up more than a third of it. People present slides all the time. But are they using PowerPoint to its potential when they use Teams? Most people do not. To view a video version of this post (lots of video demos!), press play below. (You should watch it, actually.)

PowerPoint has a lot of really great features and while this isn’t a PowerPoint best practices post, I do really appreciate PowerPoint for many of its professional features, like smooth transitions (Morph can be amazing), slide notes, non-distracting animations, screen annotations, and especially presenter view.

Well, if you’ve ever tried to present a slide deck in Teams, you’ll know that some of these features can be hard to find depending on which method you use to share your slides. There are three main sharing options and these are the only three I’ll cover today.

The three options—and I’m going to stick to this naming convention throughout the post—are The Teams Built-In Share, Desktop Window Share, and Presenter View Share.

TL;DR: For the most part, you want Presenter View Share. Launch your slideshow like you would normally. Alt-Tab to your meeting and share the window (not the screen) , Alt-Tab back to your presentation, right-click, and select Use Presenter View . That's it! Below is a more in-depth review of this way and the most common other ways to share slide decks during a Teams meeting.

Teams Built-In Share

Teams Built-In Share is the first option we’re going to discuss and it uses the built-in PowerPoint option. The sharing drawer shows you all your recent PowerPoint files. Though note that they’re only ones you’ve accessed in SharePoint or OneDrive; you don’t see anything from your local device or other cloud locations like Google Drive. Whether you know it or not, this method makes use of PowerPoint for the web—or formerly known as PowerPointOnline—so you’re getting the “Lite” version of PowerPoint when you present. That can work in many situations, especially if your slides are simple and straight forward.

There are a couple major upsides to this method. First, everything stays right in Teams and you have full control of your computer and its screen, unlike normal presentation mode with PowerPoint, where it completely takes over your screen. The other is that your viewers can actually choose to jump ahead or backward in your slides at their own pace without impacting what others see, which is a benefit you don’t get from any otherPowerPoint sharing option. You can disable this if you want to keep them on the slide you’re presenting, though. I generally don’t like people being able to jump slides on their own; it's usually more a distraction than a benefit. So for me, this isn’t a compelling feature.

The major downsides to this method are that you’re stuck with PowerPoint Lite: animations and transitions are sometimes really poor—and yes, animations and transitions are incredibly powerful for your message when they’re used correctly. But more importantly to me, you don’t get presenter view, so no annotations, no notes, and you have absolutely no idea which slide or animation is coming up next (unless you practice your slides a lot, but let's be real: you probably cobbled them together right before the meeting). Those downsides are the reason that I never use this method, even if it is right up in my face when I want to share a slide deck in Teams. The only way you’ll find me using Teams Built-In Share is once presenter view is built into PowerPoint for the web. 

Desktop Window Share

Desktop Window Share, the second option, is a nice little hack for sharing your presentation from the desktop app, complete with all the slick transitions and animations you’d like. You won’t get presenter view with this method, but you will get safety and comfort of all the full-fledged features in the desktop app and it won’t take up your whole screen while you’re presenting. Though it will include a little chrome in the top toolbar.

This method is similar to what people use when they set up kiosks for people to browse at expos or stores, except in this case, it doesn’t take up the whole screen. To present this way, you need to toggle a setting. Jump into the Slide Show tab in PowerPoint and click Set Up Slide Show . Select Browsed by an individual and click OK.

Now when you present this slideshow, it’ll show your entire slide in its own window, without the rest of PowerPoint showing. It’s like a mini PowerPoint presenter mode. To share this window, jump to your Teams meeting, click Share , and select PowerPoint under the Window section. Handy.

Presenter View Share

Note: This feature seems to have been recently removed from PowerPoint on macOS; I haven't been able to test it on Windows to confirm any impact there. I've reached out to Microsoft for some explanation or insights on this. I'll provide an update when I have one.

And lastly, Presenter View Share is my favorite way to present a slide deck during a Teams meeting and it’s really the subject of this post. Presenter View Share gives you all the features of the desktop app—because that’s what you’re using—including presenter view. That means you get notes and annotations, can see the upcoming slide, and can jump around slides as much as you want.

This technique is actually stupidly simple, but it’s not obvious at all. To share your presentation this way, it works best if you’re only using one monitor. If you have a second monitor, I’d actually recommend disconnecting it. And that’s coming from someone who always uses two monitors. The reason for that is the feature isn't available when you have two monitors because you'll already have presenter view on one of them and you can't share PowerPoint as a window when you have two monitors because the app takes up two windows and becomes essentially disqualified from being shared as a window (the only way to share the slides is by sharing the whole screen, which is less private).

First, have your PowerPoint file open and start the presentation the way you normally would. Now, Alt-Tab (Command-Tab on Mac) back to your Teams meeting and share the PowerPoint window—not the whole screen. Alt-Tab back to PowerPoint. And here’s where the magic happens: right-click on your slide and click Use Presenter View . And that’s it!

Wait, you’re worried that the people on the other end are seeing presenter view? They’re not. In fact, they didn’t even see you right-click because the menu isn’t part of the window. For them, nothing happened. While on your side, you just went from low fi to high fi in a matter of two clicks. From here you can do all the stuff you want through presenter mode and everyone on the other end will only see slides.

So, why do I like this method the most? Because I get to have my cake and eat it too! Sure, the slides take up my whole screen, but that doesn’t stop me from jumping around my device all I want. Alt-Tab is your best friend. If you’re not an Alt-Tab person now, you will be moving forward, because it’s a great little trick for jumping between apps.

That means I can be taking notes about a potential customer in my OneNote app during a demo without them knowing. Or I can check in on the meeting itself to see if someone’s raised their hand or said something I need to respond to. All they’ll ever see is the current slide—even if you see another app on top of it—because all I’m sharing with them is the PowerPoint window.

Edit: Some folks have reported they can actually use two monitors and still are able to share the single presented-view of PowerPoint. I can't confirm this because on Mac, the Use Presenter View isn't available when you have two screens (the option is not available in the right-click menu). That said, if you use multiple monitors, you're a power user. So take 2 minutes to check with a colleagues to test if it still works in your situation to pull this off, but with the multiple monitors you're used to. So if one of your original thoughts was, "I can't not use two monitors", test before you knock it. 🙂

Frankly, I’ll never look back on any other presentation options again. At least until Teams Built-In Share—remember, I really mean PowerPoint for the Web when I say this—finally transitions from PowerPoint Lite to a full-fledged version of PowerPoint. Once that day comes, I may convert. But for now, I’m sticking to the desktop app because it’s a beast.

But what do you think? How do you present slides during Teams meetings? What tips do you have when you’re presenting? Share them in a comment below so others can learn some of your tips and hacks for better meetings in Teams.

Recent blog posts

Periodic Table of Microsoft 365 - 2022 Edition

Send a link to a Power App in an email or communication

Publish a Power App to a SharePoint page

Obviously you have an opinion, so share it.

[email protected] ​ jumpto365, Inc. PO Box 1960 PMB 24057 Wilmington, DE 19899

• Infographics
• Periodic Table
• Periodic Table Poster
• Other Tables
• Recipes by jumpto365
• Reuse Requirements
• Privacy Policy
• Terms of Service
• Billing Portal

Tools & Service Descriptions (preview)

Integrations (alpha).

Apr 6, 2021

Try presenting in Teams meetings from PowerPoint

• Add our blog to your RSS feed reader" href="/rss/blog.xml" data-bi-name="RSS Subscription" data-bi-id="rss_feed" data-bi-bhvr="120" data-bi-socchn="RSSSubscription" title="Microsoft 365 Insider Blog RSS" target="blank" class="d-inline-block">

Hello Office Insiders, I’m Lishan Yu, a program manager on the PowerPoint team. You might have heard that we announced the PowerPoint Live in Teams feature at Microsoft Ignite last month. Today, I’m excited to show you how to check out this new experience, and start presenting in Teams meetings from PowerPoint.

Presenting in Teams meetings

Presenting in a meeting used to be as simple as clicking Slide Show in your PowerPoint deck. Nowadays, even though you may not be in the same room as your audience, we believe your flow to present should be as easy and intuitive – clicking the Present in Teams button in PowerPoint is the only step you need to take to present the deck in your Teams meeting!

How it works

Give the feature a try next time you need to present in a Teams meetings:

• Join a Teams meeting or an ad-hoc Teams call.
• Open your presentation in PowerPoint for Windows.
• Click the Present in Teams button in the top right corner.

Scenarios to try

Ready to take the PowerPoint Live feature for a spin? Try some of the scenarios below.

As a presenter :

• After clicking the Present in Teams button in PowerPoint, notice that you can see both the chat and your content at the same time in Teams (and don’t feel like you’re missing out on the discussion).
• Take advantage of features like grid review and slide notes to present more effectively.

As an audience member :

• If you joined late, move back through the deck and quickly catch up without having to ask the presenter to stop and recap what was already shared.
• Interact with and experience the richness of the content being presented such as better video quality, live web links, and more.
• Make any adjustments you need to more fully enjoy the presentation (i.e., use high-contrast mode).

Requirements

In order to try out the feature, you will need to:

• Have the latest Teams desktop app installed.
• Store the presentation on OneDrive for Business or SharePoint.
• Join a Teams meeting before clicking the Present in Teams button in PowerPoint for Windows.
• Be using an Office 365 E3/A3, Office 365 E5/A5, or Microsoft 365 for Government license. 

Availability

This feature is rolling out over the next several days to Insiders running Beta Channel Version 2104 (Build 13926.20000) and later.

We’d love your feedback, so please let us know how you think. To get in touch, do either of the following:

• Inside the app, select the Help button in the top-right corner of the app.
• Respond to this post or tweet at @OfficeInsider .

Learn what  other information you should include in your feedback  to ensure it’s actionable and reaches the right people. We’re excited to hear from you!

Sign up for the Office Insider newsletter and get the latest information about Insider features in your inbox once a month!

Sorry, JavaScript must be enabled to use this app.

• Nov 16, 2020

How to access your notes when presenting in a Microsoft Teams meeting

Learn how to access your notes when presenting in a Microsoft Teams meeting. In this video, I will show you how to view your notes privately, when sharing your PowerPoint presentation in a Teams meeting. If your notes are in PowerPoint or another application like Word or PDF, this video has it covered.

Recent Posts

Add Video to your Photos in PowerPoint

What's new in Microsoft Teams? (June 2021)

Do you host events in Microsoft Teams?

Tony Laskowski

Applications trainer & digital creator.

Ready Steady Excel was set up by Tony to help a wider audience to achieve more with Microsoft 365.

Streamlining Your Spreadsheets: How to Merge Multiple Excel Files into One

How to use OneNote effectively in Meetings?

7 New Features in Microsoft OneNote

Join the Mailing List to keep on track!

Discover More!

100% Free Sign Up - Unsubscribe Anytime!

How to See Your Notes When Presenting in PowerPoint

As a presenter, delivering a seamless and confident presentation is key to making a lasting impression. However, it can be challenging to remember every detail of your presentation, especially if you have a lot of content to cover. Fortunately, with PowerPoint’s Presenter View, you can easily access your notes and confidently deliver your presentation. In this article, we will cover all aspects of using PowerPoint’s Presenter View to enhance your presentation.

Table of Contents

Why You Need to See Your Notes When Presenting in PowerPoint

Presenting without having your notes at hand can be daunting and can affect the quality of your presentation. Whether you are presenting in front of a small group or a large audience, you will need to have access to your notes. This will help you deliver your presentation confidently, as you will have a clear idea of what to say or do next. In addition, having your notes visible can help you stay focused on the topics you want to cover and avoid straying off-topic.

Another reason why it is important to see your notes when presenting in PowerPoint is that it can help you manage your time effectively. By having your notes visible, you can keep track of the time and ensure that you are covering all the important points within the allocated time frame. This can help you avoid rushing through the presentation or running out of time before you have covered all the key points.

Furthermore, having your notes visible can also help you engage with your audience better. When you are confident and well-prepared, you are more likely to make eye contact with your audience and use body language effectively. This can help you build a connection with your audience and keep them engaged throughout the presentation.

How to Access Presenter View in PowerPoint

Before you can access Presenter View, you need to have a PowerPoint presentation open in Slide Show mode. Once your presentation is open, simply click on the ‘Slide Show’ tab and check the box beside ‘Use Presenter View.’ Your screen will then automatically switch to Presenter View, allowing you to see your notes and other helpful controls.

Presenter View is a great tool for giving presentations, as it allows you to see your notes and upcoming slides while your audience only sees the current slide. You can also use Presenter View to zoom in on specific parts of your slide, draw on your slides, and even use a virtual laser pointer to highlight important information. To exit Presenter View, simply press the ‘Esc’ key on your keyboard.

Understanding the Presenter View in PowerPoint

Presenter View is a powerful tool that enables you to manage your presentation effectively. It comprises several elements, including:

• The slide display area, which shows the slide that your audience sees.
• The notes section, which displays any text that you have added as notes or comments.
• The timer, which can help you stay within your allotted time.
• The navigation controls, which let you move forward and backward in your presentation easily.
• The zoom slider, which enables you to zoom in and out of your slides for added detail.
• The laser pointer and highlighter tools, which allow you to emphasize important points on your slides.

Presenter View also allows you to preview upcoming slides, giving you a chance to prepare for the next section of your presentation. This feature can be especially helpful if you need to refer to specific information on a later slide.

In addition, Presenter View provides a way to keep your audience engaged by allowing you to add annotations to your slides. You can draw attention to specific areas of your slide, highlight key points, or even add additional information that may not be included in the slide itself.

Setting Up Presenter View: Step-by-Step Guide

If you want to customize your Presenter View experience, follow these steps:

• On the ‘Slide Show’ tab, click ‘Set Up Slide Show.’
• Under ‘Multiple Monitors,’ select the ‘Use Presenter View’ checkbox.
• If you’re using a single monitor, select the ‘Display slide show on’ option and choose your primary monitor.
• If you’re using dual monitors, select the ‘Display slide show on’ option and choose the monitor that you want to display Presenter View on.
• Customize the Presenter View by selecting the options that you want to use, such as speaker notes, the timer, and the navigation controls.
• Click ‘OK.’ Your Presenter View should now be set up.

It’s important to note that not all versions of PowerPoint have the Presenter View feature. If you don’t see the ‘Use Presenter View’ checkbox under ‘Multiple Monitors,’ it’s likely that your version of PowerPoint doesn’t support this feature. In this case, you may need to upgrade to a newer version or use a different presentation software that offers Presenter View.

How to Customize Presenter View Settings in PowerPoint

If you have specific preferences for Presenter View, you can customize it by following these steps:

• Click the ‘Settings’ button in the Presenter View toolbar.
• Select the options that you want to use, such as the color scheme, font size, and slide size.
• Click ‘Save Changes’ to apply your changes.

Customizing your Presenter View settings can greatly enhance your presentation experience. For example, you can choose to display your notes on one screen while your audience sees only the slides on the other screen. Additionally, you can select the option to display a timer or a clock to help you keep track of time during your presentation. Experiment with different settings to find what works best for you and your audience.

Using Presenter View on Dual Monitor Setup

If you have a dual-monitor setup, you can use Presenter View to present your slides on one screen while managing your notes and tools on the other screen. To do this, simply select the ‘Use Presenter View’ checkbox under ‘Multiple Monitors’ in the ‘Set Up Slide Show’ dialog box. Once you start presenting, the Presenter View screen will appear on the secondary monitor, while the slides will appear on the primary screen.

Presenter View is a great tool for presenters who want to keep their notes and tools hidden from the audience. With Presenter View, you can see your notes, upcoming slides, and a timer, while your audience only sees the current slide. This feature is especially useful for longer presentations, where you may need to refer to your notes or keep track of time.

Another benefit of using Presenter View is that it allows you to easily navigate through your presentation. You can use the arrow keys on your keyboard to move forward or backward through your slides, or you can use the thumbnails on the Presenter View screen to jump to a specific slide. This makes it easy to adjust your presentation on the fly, without having to interrupt the flow of your presentation.

Troubleshooting Common Issues with Presenter View in PowerPoint

If you experience common issues with Presenter View, such as notes not displaying correctly, audio not working, or distorted visuals, try these troubleshooting tips:

• Make sure that your computer meets the minimum system requirements for using Presenter View.
• Check that the correct audio output is selected in the control panel.
• Review your slides and notes to ensure that there are no formatting errors.
• Try closing other open applications to free up system resources.
• Ensure that your computer is updated with all available updates.
• Try reinstalling or repairing PowerPoint to eliminate any software conflicts.

However, if these troubleshooting tips do not resolve your issues, there may be other factors at play. One possible cause of issues with Presenter View is outdated or incompatible drivers for your computer’s graphics card. Check with your computer manufacturer or graphics card manufacturer to see if there are any updates available.

Another potential issue could be related to your computer’s display settings. Make sure that your display settings are optimized for the resolution and aspect ratio of your presentation. You may also want to try adjusting the scaling settings to see if that improves the display of your slides and notes.

Tips and Tricks for Effective Note-taking During Presentation

To get the most out of Presenter View, try these effective note-taking tips:

• Organize your notes by slide or topic to stay on track during the presentation.
• Use bullet points and keywords to keep your notes concise and easy to read.
• Include cues or action words to remind you of any demonstrations, animations, or other interactive elements in your presentation.
• Use the highlighter tool to draw attention to the most critical points.

Enhancing Your Presentation with Presenter View

Presenter View can enhance your presentation in several ways, such as by allowing you to add visual aids and multimedia elements, manage your time effectively, and engage your audience. By using Presenter View, you can keep your presentation on track, highlight key information, and maintain your audience’s attention throughout.

The Importance of Rehearsing Your Presentation with Presenter View

Practicing your presentation with Presenter View can help you become familiar with the interface, identify any errors or issues, and ensure that your presentation will run seamlessly. Use Presenter View during your presentation rehearsal to simulate the actual presentation environment and get a feel for how it works.

Taking Advantage of the Laser Pointer and Highlighter Tools in Presenter View

The laser pointer and highlighter tools are handy for emphasizing key points on your slides and improving audience engagement. To use them, simply press and hold the ‘Ctrl’ key and click the mouse to activate the laser pointer or highlighter. Release the key to deactivate them.

How to Switch Between Slides and Notes during a Presentation

If you need to switch between slides and notes during your presentation, simply click the ‘Notes’ button in the Presenter View toolbar. This will display your notes and allow you to scroll through them as needed.

Utilizing the Timer and Countdown Features of Presenter View

The timer and countdown features are useful for keeping your presentation on track and ensuring that you do not exceed your allotted time. To use them, simply enable the ‘Timer’ feature in the ‘Settings’ section of Presenter View. You can then set the countdown time and choose whether to display it during the presentation or keep it hidden.

Sharing Your Screen Using Presenter View in Microsoft Teams or Zoom Meetings

If you are using Microsoft Teams or Zoom Meetings to deliver your presentation remotely, you can still use Presenter View by sharing your screen. To do this, simply select the ‘Share Screen’ option and choose the ‘Presenter View’ screen. This will allow you to present your slides while keeping your notes and controls visible to you for an uninterrupted presentation experience.

By following the steps and tips outlined in this article, you can use PowerPoint’s Presenter View to deliver a polished and professional presentation that wows your audience. Always remember to rehearse your presentation before the actual day so that you’re comfortable with the tools and settings for Presenter View, and ready to tackle any issue that might arise.

By humans, for humans - Best rated articles:

Excel report templates: build better reports faster, top 9 power bi dashboard examples, excel waterfall charts: how to create one that doesn't suck, beyond ai - discover our handpicked bi resources.

Explore Zebra BI's expert-selected resources combining technology and insight for practical, in-depth BI strategies.

We’ve been experimenting with AI-generated content, and sometimes it gets carried away. Give us a feedback and help us learn and improve! 🤍

Note: This is an experimental AI-generated article. Your help is welcome. Share your feedback with us and help us improve.

• Join a Teams meeting Video
• Tips for Teams meetings Video
• Meet instantly Video
• Manage meetings Video
• Schedule a webinar Video
• Add Q&A to webinars and meetings Video
• Show your screen during a meeting Video
• Tip: Show PowerPoint slides Video

Tip: Show PowerPoint slides

PowerPoint Live in Teams gives both the presenter and audience an inclusive and engaging experience, combining the best parts of presenting in PowerPoint with the connection and collaboration of a Microsoft Teams meeting.  

Tip:  Are you an audience member? Jump down to learn more about how you can interact during the presentation.

Presenter view

Present your slides.

If you're in PowerPoint for the web, select Present > Present in Teams .

Your slides will appear in the Teams meeting, with your Notes next to them.

Navigate through the slides

Use the navigation arrows to go forward and backward.

Use the thumbnail strip to jump ahead or backwards.

Select Go to slide to see a grid view of all slides in the presentation. Select one to jump to it.

Stay connected to the audience

One of the benefits of using PowerPoint Live to present instead of sharing your screen is that you have quick access to all your meeting tools you need to engage with the audience and to read the room in one view. This is especially true if you’re presenting from a single screen.

Turn Chat on or off to view what your audience is saying.

See audience reactions and raised hands in real-time.

Change the Layout of your presentation and choose how your live camera feed appears in your presentation, like Standout or Cameo . It helps the audience read your non-verbal cues and keeps them engaged.

Use the Laser pointer , Pen , Highlighter , or Eraser to clearly reference items on your slides.

Audience view

As an audience member, you’re able to personalize your experience without affecting anyone else. Try these options to find what works best for you:

Note:  If presenters don't want people to be able to independently navigate through a PowerPoint file they are sharing, use the  Private view  toggle to turn it off.

Click any hyperlink on slides to get more context right away.

Interact with videos on slides to adjust the volume or jump to a timestamp and consume it at your own pace.

Use a screen reader to get full access to the slide content.

Switch to a high contrast view to make the slides easier to view if you have low vision. Select More options > View slides in high contrast .

Your viewing experience will be at a higher fidelity, letting you see crisp text and smooth animations. PowerPoint Live also requires significantly less network bandwidth than typical sharing, making it the b est option when network connectivity is a problem.

Independent magnifying and panning

You can zoom in and pan on a presentation slide without affecting what others see. Use your mouse, trackpad, keyboard, touch, or the Magnify Slide option as applicable. 

To zoom in or out on a slide, do any one of the following: 

Hover over the slideshow and pinch or stretch on trackpad.

Pinch or use the stretch touch gesture (on a touch-enabled device).

Press the + or – keys.

Hover over slide, hold down Ctrl key and scroll with mouse wheel.

In the More Actions menu, click the + or – buttons.

To pan around your slide, do any one of the following:

Press the arrow keys.

Click and drag using a mouse.

Click and drag on a trackpad.

Use one finger to touch and drag (on touch-enabled device).

When done zooming and panning, press  Esc to reset your screen. 

Learn more about PowerPoint Live  

Important: 

PowerPoint Live is not supported in Teams live events, CVI devices, and VTC devices.

If you're using Teams on the web, you’ll need Microsoft Edge 18 or later, or Google Chrome 65 or later, to see the presenter view.

Presenter view is hidden by default for small screen devices but can be turned on by selecting More options below the current slide and then Show presenter view (or by selecting the sharing window and then pressing Ctrl+Shift+x).

Meetings recordings won’t capture any videos, animations, or annotation marks in the PowerPoint Live session.

When you share from Teams, the PowerPoint Live section lists the most recent files you've opened or edited in your team SharePoint site or your OneDrive. If you select one of these files to present, all meeting participants will be able to view the slides during the meeting. Their access permissions to the file outside of the meeting won't change.

If you select Browse and choose to present a PowerPoint file that hasn't been uploaded to Teams before, it will get uploaded as part of the meeting. If you're presenting in a channel meeting, the file is uploaded to the Files tab in the channel, where all team members will have access to it. If you're presenting in a private meeting, the file is uploaded to your OneDrive, where only the meeting participants will be able to access it.

Need more help?

Want more options.

Explore subscription benefits, browse training courses, learn how to secure your device, and more.

Microsoft 365 subscription benefits

Microsoft 365 training

Microsoft security

Accessibility center

Communities help you ask and answer questions, give feedback, and hear from experts with rich knowledge.

Ask the Microsoft Community

Microsoft Tech Community

Windows Insiders

Microsoft 365 Insiders

Was this information helpful?

Thank you for your feedback.

Teams Forum Top Contributors: EmilyS_726   ✅

May 10, 2024

Teams Forum Top Contributors:

EmilyS_726   ✅

Contribute to the Teams forum! Click  here  to learn more  💡

April 9, 2024

Contribute to the Teams forum!

Click  here  to learn more  💡

• Search the community and support articles
• Microsoft Teams
• Teams for business
• Search Community member

Ask a new question

Can you have two 'presenters' able to see Powerpoint notes when sharing?

I am organising a presentation to clients in New York and one colleague will be in that meeting room, while the rest of the team will be in a room in London. We need to share the Powerpoint slides to the screen in the NY meeting room along with camera view of each room of people. Our rep in NY will join separately on his laptop to share the slides and our rep in London will join separately too. Is there a way to NY rep and London rep to both view the Powerpoint slide notes while the other has control?

• Subscribe to RSS feed

Report abuse

Reported content has been submitted​

Replies (2) 

• Microsoft Agent |

Dear  PA EA ,

Good day! Thank you for posting to Microsoft Community. We are happy to help you.

Yes, it is possible to have two presenters able to see Powerpoint notes when sharing in Microsoft Teams. When sharing a PowerPoint presentation, the presenter can choose to give control to another participant, who can then advance the slides and see the notes. To do this, the presenter can click on the "Share" button in the meeting controls, select the PowerPoint presentation, and then click on the "Give Control" button. The other participant can then click on the "Take Control" button to gain control of the presentation and see the notes. Both presenters will be able to see the notes, but only the one with control will be able to advance the slides.

I hope this helps! Let me know if you have any further questions or concerns. Please understand that our initial response may not always resolve the issue right away. However, with your help and more detailed information, we can work together to find a solution. Thank you for your help.

Was this reply helpful? Yes No

Sorry this didn't help.

Great! Thanks for your feedback.

How satisfied are you with this reply?

Thanks for your feedback, it helps us improve the site.

Thanks for your feedback.

Hi, would this not make the notes available to everyone to see though?

Question Info

• Meetings and calls
• Screen sharing
• Norsk Bokmål
• Ελληνικά
• Русский
• עברית
• العربية
• ไทย
• 한국어
• 中文(简体)
• 中文(繁體)
• 日本語