project coordinator education requirements

Project Coordinator

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What Is a Project Coordinator? How to Become One, Salary, Skills.

A project coordinator’s job is to help ensure projects are completed on deadline and within budget. They provide the administrative and financial support that enables teams to meet their goals. Here’s what to know about a project coordinator’s salary, needed skills and how to become one.

What Is a Project Coordinator?

A project coordinator handles various administrative tasks to keep project teams organized and on track. They facilitate communication, keep an eye on project statuses and maintain important documentation.

What Do Project Coordinators Do?

A project coordinator collaborates with team members to manage schedules, establish timelines and ensure projects continue moving along at a steady pace. Project coordinators also handle financial tasks like bookkeeping, putting together reports and invoices and enforcing budget guidelines.

Project Coordinator Responsibilities

• Plan project tasks to be completed within budget.
• Coordinate and maintain team members’ schedules.
• Handle financial documents and planning.
• Monitor and report on project progress.
• Serve as the main point of contact for project-related communications.

Day-to-Day Responsibilities of Project Coordinators

• Divide projects into tasks to be assigned to team members.
• Supervise project workflows.
• Correspond with clients to make sure project specifications are being met.
• Use software and tools to track and report on project statuses and deadlines.
• Handle bookkeeping, reports, invoices and other financial and legal documentation.

Project Coordinators Within a Company

A project coordinator falls under the supervision of a project manager . They typically work as part of a project management team and act as a liaison between team members and leadership.

Importance of Project Coordinators

Project coordinators are important because they hold team members accountable for completing job tasks. Their administrative support helps to maintain project momentum, and they take care of necessary documentation so that teams can be sure they’re operating within appropriate financial means.

What Skills Are Needed to Be a Project Coordinator?

Qualifications to be a project coordinator.

• Knowledge of project management best practices.
• Financial and analytical proficiency.
• Familiarity with product development.
• Ability to stay highly organized and balance multiple tasks.
• Background in administrative support.
• Experience using project management tools.

Project Coordinator Prerequisites

• A bachelor’s degree in business, finance, communications or a related field.
• Courses and certifications can pave the way for career advancement.

Project Coordinator Hard Skills

• Maintaining financial and legal documentation.
• Using software and tools to coordinate schedules and workflows.
• Understanding of product development.

Project Coordinator Soft Skills

• Organized and detail oriented.
• Proficient at multitasking.
• Strong communication and collaboration skills.
• Analytical thinking.

Tools and Programs Project Coordinators Use

• Google Workspace

How to Become a Project Coordinator

Project coordinator education and experience.

A project coordinator usually has a bachelor’s degree in a relevant field, such as business or finance. They also typically bring a minimum of three years working in project management or a related position that fostered their technical skill set.

Project Coordinator Certificates and Courses

• Project Management Institute Project Management Ready
• Project Management Institute Scheduling Professional
• LinkedIn Learning Project Coordinator Learning Path
• Coursera Foundations of Project Management

Project Coordinator Career Path

A project coordinator often gets their start in a junior or entry-level project coordination role that likely involves shadowing and learning from a more experienced professional. Once a project coordinator has a few more years of experience to bolster their resume, they can shift into becoming a project manager.

Project Coordinator Salary and Job Outlook

A 2021 Project Management Institute report revealed there is high demand for professionals in “project management-oriented employment,” with 2.3 million people needing to enter the field through 2030 to close the gap between demand and talent availability.

The full compensation package for a project coordinator depends on a variety of factors, including but not limited to the candidate’s experience and geographic location. See below for detailed information on the average project coordinator salary.

Expand Your Project Coordinator Career Opportunities

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Careers Related to Project Coordinator

Latest project management jobs, companies hiring project coordinators, most common skills for project coordinator, related project management careers.

Education Requirements for Project Coordinators

Getting started as a project coordinator.

• What is a Project Coordinator
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Do You Need a Degree to Become a Project Coordinator?

Educational backgrounds of project coordinators, a snapshot of today's project coordinators' educational background, evolving trends and the shift in educational preferences, education for aspiring project coordinators: what matters.

• Organizational Skills: Essential for managing project timelines, resources, and documentation, which can be developed through formal education or practical experience.
• Communication Abilities: Critical for liaising with team members and stakeholders, often enhanced by studies in communication or hands-on roles that require negotiation and presentation skills.
• Problem-Solving Aptitude: Valuable for overcoming project hurdles, which can be cultivated in various academic disciplines or through challenging work experiences.

Building a Path Forward: Education and Beyond

• Relevant Certifications: Pursuing certifications such as PMP (Project Management Professional) or CAPM (Certified Associate in Project Management) to validate their skills.
• Practical Experience: Seeking out internships, volunteer opportunities, or entry-level positions that provide exposure to project management processes.
• Professional Networking: Engaging with project management communities and professional organizations to learn from experienced practitioners.

The Bottom Line: Diverse Backgrounds, Unified Goals

Most common degrees for project coordinators, business management or administration, project management, communications, information technology or computer science, engineering, popular majors for project coordinators, business administration, information systems, construction management, popular minors for project coordinators, information technology, human resources management, supply chain management, international relations, why pursue a degree for a project coordinator career, networking and professional development for project coordinators, facilitating career transition and advancement, what can you do with a degree in project coordination, degree alternatives for a project coordinator, professional certifications, bootcamps and workshops, online courses and moocs, mentorship and networking, self-learning and side projects, navigating a project coordinator career without a degree, gain hands-on project experience, develop a robust skill set, create a compelling portfolio, network and find a mentor, stay informed about industry best practices, embrace agile and lean methodologies, pursue project management certifications, highlight transferable skills, education faqs for project coordinator, do you need to go to college to become a project coordinator, is it worth it to get a degree for a project coordinator role, how important is continuous learning for a project coordinator.

Project Coordinator Certifications

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Project Coordinator Job Description: Role, Responsibilities & Skills

Sometimes functional leads or project managers need help managing projects. That’s where the project coordinator comes in. There’s already a lot about project managers and their various roles and responsibilities floating around on the web and even on our project management blog.

We’ve also talked about program managers and other types of project management roles , but now, let’s explore the role of project coordinator.

What Is a Project Coordinator?

A project coordinator is a member of the project management team who supports project managers by overseeing administrative tasks, communicating with stakeholders and ensuring resource availability for the project team.

Project coordinators go by a few different titles, such as lead project coordinator, project management coordinator or assistant project manager. There are also industry-specific job titles like construction project coordinator. They’re needed in large projects in many industries such as construction, information technology and healthcare.

Project management software makes it possible for a project coordinator to do their job. ProjectManager is award-winning project management software that connects them to the project team and stakeholders, allowing for shared documents and much more. Our online software delivers real-time data to help project coordinators execute their tasks, manage documents, schedule meetings and foster collaboration. Get started with ProjectManager today for free.

Project Coordinator Responsibilities

So, what does a project coordinator do? As stated above, the daily duties of project coordinators vary depending on the organization, but here’s a quick overview of the most common project coordinator responsibilities.

• Assist the project manager in the development of project management documents such as project budgets, project schedules, scope statements and project plans
• Execute project management administrative and bookkeeping tasks such as managing invoices, purchase orders and inventory reports, among other financial documents
• Supervise the project procurement process
• Meeting with project clients to assess their needs and define project requirements , acceptance criteria and project timelines
• Coordinate the allocation of project resources to ensure the project team has what’s needed at the right time
• Assign tasks to team members and help them understand what’s expected from them in terms of project milestones and deliverables
• Be the liaison between the project team and project clients throughout the project life cycle
• Help project managers monitor project progress and team members’ performance and provide updates to project stakeholders
• Schedule stakeholder meetings, document and generate reports
• Foster cross-team collaboration to help project team members complete project tasks and produce deliverables

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Status Report Template

Use this free Status Report Template for Excel to manage your projects better.

Project Coordinator Skills

Here’s an overview of the main skills that are required to lead the project coordination process effectively.

• Communication skills: Project coordinators interact with many individuals throughout the life cycle of a project , such as project managers, project sponsors, stakeholders and of course, the project team. For this reason, project coordinators must demonstrate excellent communication skills.
• Problem-solving skills: There will be issues, challenges and different types of problems, big and small. For this reason, project coordinators must have problem-solving skills that allow them to quickly come up with solutions and strategies.
• Change management skills: As projects are executed, there are many variables to control, and many situations that might force the project management team to make changes to the original project plan . Project coordinators must be able to adapt to these changes.
• Organizational skills: Project coordination, as its name suggests it’s a demanding field that requires organizational skills such as time management, delegation, planning, goal setting and decision-making, among others that’ll help the project coordinator be on top of his own duties and responsibilities and monitor the performance of others.

Project Coordinator vs. Project Manager

The project coordinator and the project manager work closely together. While not every project has both positions on staff, when the project is larger it’s almost a necessity. Without a project coordinator, a project manager can get lost in the busy work of a project and fail to oversee the activities of the project as needed.

The project manager is responsible for the overall project, managing the team, planning and scheduling as well as monitoring the progress and performance of the team as they execute their assigned tasks. The project manager is also tasked with overseeing the project coordinator.

As stated, the project coordinator is responsible for much of the administrative work around a project. While they can help the project manager and project team with tasks, they’re also setting up meetings with stakeholders and dealing with the volumes of documentation common in most projects.

Project Coordinator vs. Program Coordinator

By now, it’s clear what a project coordinator is. They’re the ones who do the work that supports the project manager and the project. They order supplies, keep track of the budget, manage calendars, train and communicate with the team, file paperwork and so on.

But the project coordinator is doing all that for only one project. When you have a group of many projects or a group of related projects, that’s called a portfolio or a program , respectively. Therefore, a program coordinator is doing similar things to what a project coordinator does only for many projects.

The program coordinator helps with the planning and coordination of the program. They’ll monitor the implementation of program policies and practices and keep the program on schedule and on budget and manage assignments and workloads. Essentially, they coordinate but on a program level.

Project Coordinator Job Description Example

Here’s a project coordinator job description example you can use in case you’re looking for a project coordinator or want to become one.

Role Description

The project coordinator will coordinate the schedule , budget, issues and risks of the project. It’s their job to ensure the project management framework is well-organized and that it runs smoothly. This can include communicating with various departments in the organization to make sure everyone is on the same page.

• Monitoring project progress and creating project status reports for project managers and stakeholders
• Assisting with resource scheduling so that team members have the resources they need to complete their tasks
• Scheduling stakeholder meetings and facilitating communication between the project manager and stakeholders throughout the project life cycle
• Managing project management documents such as the project plan , budget, schedule or scope statement, as directed by the project manager
• Executing a variety of project management administrative tasks such as billing and bookkeeping
• Support team members when implementing risk management strategies

Desired Project Coordinator Skills

• Communication skills
• Problem-solving skills
• Change management skills
• Organizational skills
• Management skills

Project CoordinatorEducation & Qualifications

• Bachelor’s degree in business administration, management or a related field
• Project management certifications: Certified Associate in Project Management (CAPM), project management professional (PMP) or similar
• Working knowledge of project management software
• Proficiency with Microsoft Office

Because it’s a sensitive role, most companies require at least 2 years of experience in project coordination, project management roles or related fields. However, in some cases, education and training can replace experience and vice versa.

Project Coordinator Salary

According to Glassdoor , the average project coordinator makes a salary of approximately $53,500 annually in the United States. However, the range goes from roughly $40,000 up to $80,000 depending on the type of position, location and experience.

ProjectManager Is the Perfect Project Coordinators Tool

ProjectManager is online project management software that helps project coordinators work more effectively and efficiently. Project coordinators have a lot of responsibilities that need to be managed with the right tools. Our online Gantt chart makes responding to changes quick and easy. To change a start or end date, just drag and drop the duration bar to the new dates.

Project coordinators are communicators, and ProjectManager is a collaborative platform that facilitates clear communication. One-click reporting makes a project coordinator’s job that much more productive. These reports can be filtered to address the concerns of the project manager or stakeholders. If asked for more details in a presentation, the reports are online and can be quickly accessed for a deep dive into the asked-for data.

Watch a Tutorial Video on Project Coordinators

If you’d like to get a little more familiar with what a project coordinator does, then watch the following training video by Jennifer Bridges, PMP.

Related Content

ProjectManager offers a wealth of resources for all roles in project management. We have hundreds of tutorial videos and blog posts that cover all aspects of project management.

• How to Start a Project Management Career
• 10 Key Project Roles & Their Responsibilities
• Top 30 Project Management Skills
• Top 10 Project Management Qualifications
• Best 12 Project Management Certifications

If you need a tool to help you as a project coordinator, then signup for our software now at ProjectManager . Our online software can help project coordinators plan, track and oversee projects as they unfold. Sign up for a free 30-day trial today!

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Project Coordinator Job Description

Project coordinators work to assist project managers teams with the coordination of resources, equipment, meetings, and information. They organize projects with the goal of getting them completed on time and within budget.

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Project Coordinator Job Description Template

Our growing company is seeking to hire a project coordinator who will be in charge of assisting our project managers in organizing our ongoing projects. This task involves monitoring project plans, schedules, work hours, budgets, and expenditures, organizing and participating in stakeholder meetings, and ensuring that project deadlines are met in a timely manner.

To be successful as a project coordinator, you will need to be able to work on tight deadlines, be competent in using Microsoft Office applications such as Word and Excel, and have exceptional verbal, written, and presentation skills. A bachelor's degree in a related field of study and at least three (3) years of relevant experience is required for consideration.

Project Coordinator Responsibilities:

• Maintaining and monitoring project plans, project schedules, work hours, budgets, and expenditures.
• Organizing, attending, and participating in stakeholder meetings.
• Documenting and following up on important actions and decisions from meetings.
• Preparing necessary presentation materials for meetings.
• Ensuring project deadlines are met.
• Determining project changes.
• Providing administrative support as needed.
• Undertaking project tasks as required.
• Developing project strategies.
• Ensuring projects adhere to frameworks and all documentation is maintained appropriately for each project.
• Assess project risks and issues and provide solutions where applicable.
• Ensure stakeholder views are managed towards the best solution.
• Chair and facilitate meetings where appropriate and distribute minutes to all project team members.
• Create a project management calendar for fulfilling each goal and objective.

Project Coordinator Requirements:

• Bachelor's degree in business or related field of study.
• Three years of experience in a related field.
• Exceptional verbal, written, and presentation skills.
• Ability to work effectively both independently and as part of a team.
• Experience using computers for a variety of tasks.
• Competency in Microsoft applications including Word, Excel, and Outlook.
• Knowledge of file management, transcription, and other administrative procedures.
• Ability to work on tight deadlines.

Project Coordinator FAQ:

What is a project coordinator.

Project coordinators help the project teams manage resources and information and assist with scheduling and planning meetings and project activities. The project coordinator role may include additional duties and responsibilities and require expertise in a specific area, such as IT or human resources.

Are there examples of job titles for project coordinators?

Project coordinators may have expertise or experience in specific areas and can be assigned to certain departments based on their qualifications. If you’d like to post a project coordinator job description that will attract candidates with specialized project coordinator skills, you should use a more specific job title. Some examples might include IT project coordinator or HR project coordinator.

May I customize the project coordinator job description?

When you advertise a project coordinator, you should include the project coordinator role description that works for your company. Edit or add to the project coordinator duties, responsibilities, and requirements above to create a post that fits your needs.

What information should I include when I post a project coordinator job?

Think about the role of the project coordinator at your company and include the skills and qualities you’d like to see in your next hire. Use our project coordinator job description template as a starting point and make the edits you need to get the project coordinator job listing you want.

Do you have some examples of interview questions for project coordinators?

We have interview questions for all of our job descriptions.

Related Articles:

Project manager job description, program manager job description, operations manager job description, project coordinator interview questions, project manager interview questions, program manager interview questions, operations manager interview questions.

Research Project Coordinator Education Requirements

The educational requirements for a research project coordinator typically involve a bachelor's degree, as 60.13% of professionals in this field hold this qualification. Common majors include psychology, biology, business, political science, and sociology. According to Alessandra Bryant PhD, LMFT, Assistant Professor, Marriage and Family Therapy at Fairfield University, "Human development is an interdisciplinary major with multiple avenues to pursue post-bachelor's degree. You really need to pursue a master's degree post bachelor's to ensure job security post-grad." This suggests that while a bachelor's degree is a common starting point, further education can enhance job security and earning potential.

What education do you need to become a research project coordinator?

What degree do you need to be a research project coordinator.

The most common degree for research project coordinators is bachelor's degree, with 67% of research project coordinators earning that degree. The second and third most common degree levels are master's degree degree at 21% and master's degree degree at 4%.

• Bachelor's , 67%
• Master's , 21%
• Doctorate , 4%
• Associate , 4%
• Other Degrees , 4%

What should I major in to become a research project coordinator?

The best college majors for a research project coordinator are psychology, biology, business, political science, sociology, public health, economics, chemistry, mechanical engineering, and finance, with 60% holding a bachelor's degree. According to Autumn Mathias Ph.D., LCSW , Associate Professor, "In addition to strategically selecting courses, students might think about different volunteer activities and experiential learning opportunities that could help them to further develop skills and build professional connections."

• Psychology , 18%
• Biology , 14%
• Business , 12%
• Political Science , 5%
• Other Majors , 51%

Most common colleges for research project coordinators

Research project coordinators often get their degrees at University of California - Davis, University of California, Santa Barbara, and Emory University. Here are the most common colleges for research project coordinators in the US based on their resumes.

Best majors for research project coordinators

Best colleges for research project coordinators.

Duke University, University of Michigan - Ann Arbor, and Northwestern University are top choices for aspiring research project coordinators. These institutions offer strong programs that equip graduates with the skills needed for this role. Moreover, their high admissions and retention rates, coupled with impressive graduate earnings, make them stand out. A Bachelor's degree is typically required for this role, and these universities excel in undergraduate education.

1. Duke University

Durham, NC • Private

In-State Tuition

2. University of Michigan - Ann Arbor

Ann Arbor, MI • Private

3. Northwestern University

Evanston, IL • Private

4. Columbia University in the City of New York

New York, NY • Private

5. Johns Hopkins University

Baltimore, MD • Private

6. Carnegie Mellon University

Pittsburgh, PA • Private

7. Washington University in St Louis

Saint Louis, MO • Private

8. California State University - Long Beach

Long Beach, CA • Private

9. University of California - San Diego

La Jolla, CA • Private

10. SUNY at Binghamton

Vestal, NY • Private

20 best online courses for research project coordinators

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3. Statistics / Data Analysis: Survey Data and Likert Scales

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4. Research Methodology: Complete Research Project Blueprint

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6. Core Spatial Data Analysis: Introductory GIS with R and QGIS

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Top 10 most affordable universities for research project coordinators

The most affordable schools for research project coordinators are Hunter College of the City University of New York, california state university - long beach, and baruch college of the city university of new york.

If the best universities for research project coordinators are out of your price range, check out these affordable schools. After factoring in in-state tuition and fees, the average cost of attendance, admissions rate, average net price, and mean earnings after six years, we found that these are the most affordable schools for research project coordinators.

1. Hunter College of the City University of New York

Cost of Attendance

2. California State University - Long Beach

3. Baruch College of the City University of New York

4. University of South Florida

Tampa, FL • Private

5. Brooklyn College of the City University of New York

Brooklyn, NY • Private

6. California State University - Dominguez Hills

Carson, CA • Private

7. Brigham Young University

Provo, UT • Private

8. University of Washington

Seattle, WA • Private

9. San Jose State University

San Jose, CA • Private

10. USF Sarasota-Manatee

Sarasota, FL • Private

Top 10 hardest universities to get into for research project coordinators

The hardest universities for research project coordinators to get into are Northwestern University, Johns Hopkins University, and Duke University.

Some great schools for research project coordinators are hard to get into, but they also set your career up for greater success. The list below shows the most challenging universities to get into for research project coordinators based on an institution's admissions rates, average SAT scores accepted, median ACT scores accepted, and mean earnings of students six years after admission.

1. Northwestern University

Admissions Rate

SAT Average

2. Johns Hopkins University

3. duke university, 4. carnegie mellon university, 5. washington university in st louis, 6. columbia university in the city of new york.

7. New York University

8. Stanford University

Stanford, CA • Private

9. University of Michigan - Ann Arbor

10. Swarthmore College

Swarthmore, PA • Private

Top 10 easy-to-apply-to universities for research project coordinators

The easiest schools for research project coordinators to get into are Bluefield College, notre dame de namur university, and life university.

Some schools are much easier to get into. If you want to start your career as a research project coordinator without much hassle, check out the list of schools where you will be accepted in no time. We compiled admissions rates, average SAT scores, average ACT scores, and average salary of students six years after graduation to uncover which were the easiest schools to get into for research project coordinators.

1. Bluefield College

Bluefield, VA • Private

2. Notre Dame de Namur University

Belmont, CA • Private

3. Life University

Marietta, GA • Private

4. D'Youville College

Buffalo, NY • Private

5. Kean University

Union, NJ • Private

6. Nyack College

7. Gwynedd Mercy University

Gwynedd Valley, PA • Private

8. University of North Texas at Dallas

Dallas, TX • Private

9. Mount Saint Mary's University

Los Angeles, CA • Private

10. Curry College

Milton, MA • Private

Average research project coordinator salary by education level

According to our data, research project coordinators with a Doctorate degree earn the highest average salary, at $59,593 annually. Research project coordinators with a Master's degree earn an average annual salary of $56,773.

Research Project Coordinator Education FAQs

What is the best college for research project coordinators, search for research project coordinator jobs.

Updated April 5, 2024

Editorial Staff

The Zippia Research Team has spent countless hours reviewing resumes, job postings, and government data to determine what goes into getting a job in each phase of life. Professional writers and data scientists comprise the Zippia Research Team.

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