research proposal letter of intent sample

Compliance protocols MUST be approved and linked in SeRA to a SPO project record prior to award acceptance. 

Pre-Proposals and Letters of Intent (LOIs)

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Sponsors sometimes require applicants to submit a pre-proposal or letter of intent in response to a funding opportunity announcement.  Sponsors then review the pre-proposal or letter of intent submissions and select and invite a subset of applicants to submit full applications for the relevant funding opportunity announcement.

NOTE:  Pre-proposals or letters of intent (LOIs) that REQUIRE and/or include any of the following require institutional (OSR or RMG) review, ARE subject to the  Stanford Internal 5- Day Proposal Deadline Policy  and REQUIRE a  SeRA Pre-Proposal .

• Institutional signature (written or electronic)
• Submission through a portal or platform where OSR or RMG as institutional officials/Authorized Organizational Representatives (AORs) must complete the submission i.e., "push the button"
• ANY commitment of institutional resources including, but not limited to: PI time/effort, staff time, space, facilities use, project completion, students, and/ or post-doc participation/time, etc.  Most often, but not always, these resources are expressed in a budget and/or matching and/or cost sharing information.

For example: National Science Foundation (NSF) letters of intent (LOIs) and pre-proposals, like NSF proposals, are prepared under an investigator's NSF account in Research.gov and are submitted to the NSF by an Authorized Organizational Representative (AOR) i.e., by an OSR Contract and Grant Officer (CGO) or a School of Medicine Research Management Group (RMG) Research Process Manager (RPM).  Thus, because NSF LOIs and pre-proposals REQUIRE institutional level review and submission, they ARE subject to the Stanford Internal 5- Day Proposal Deadline Policy  and REQUIRE a  SeRA Pre-Proposal .

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6 Examples: How to Write a Perfect Proposal Letter (Step-by-Step)

By Status.net Editorial Team on November 8, 2023 — 14 minutes to read

• Understanding Proposal Letters Part 1
• Structuring Your Proposal Letter Part 2
• Key Elements of a Proposal Letter Part 3
• Step-By-Step Guide to Writing a Proposal Letter Part 4
• How to Write a Business Proposal Letter (Example) Part 5
• How to Write a Job Proposal Letter (Example) Part 6
• How to Write an Academic Proposal Letter (Example) Part 7
• Successful Business Proposal Email Example Part 8
• Example of a Proposal Letter for a Marketing Project Part 9
• Effective Job Proposal Email Example Part 10

Part 1 Understanding Proposal Letters

A proposal letter is a written document sent to a potential client, employer, or partner, outlining your proposed idea, project, or plan. It aims to persuade the recipient to consider your proposal and take action on it.

To begin with, think of the end goal. Identify what you want to achieve with your proposal letter. This could be anything from securing a contract to obtaining funding for a project. Having a clear objective in mind helps you create a compelling document.

Next, research your target audience. Understand the recipient’s needs, preferences, and potential pain points. Tailor your letter to demonstrate how it addresses their specific requirements boosting your chances of success.

Now, let’s discuss the structure of a proposal letter. Generally, it follows a simple layout:

• Salutation : Start with a formal greeting, addressing the recipient by their full name or title.
• Introduction : Introduce the purpose of your letter, highlighting the central theme of your proposal.
• Body : Explain your proposal in detail, including benefits, costs, timeline, and any other vital information.
• Conclusion : Summarize the key points and request for a follow-up meeting or discussion.
• Closing : End with a courteous sign-off, such as “Sincerely” or “Best regards.”

Part 2 Structuring Your Proposal Letter

Starting with a strong introduction.

Begin your proposal letter with a friendly, professional tone that captures your reader’s attention. Introduce yourself and your organization, briefly explaining your background and experience. Connect with your reader by showing that you understand their needs and goals. Make sure you mention the purpose of your proposal and the solution you want to offer with confidence.

Proposing Your Idea

After laying the groundwork, dive into the details of your proposal. Explain what your solution or idea is and how it addresses the needs and goals mentioned earlier. Make sure to highlight the key benefits, focusing on what’s in it for your reader. Be specific and use facts, figures, and examples to support your claims. Keep your paragraphs organized and use bullet points or bold text to emphasize important information.

For example:

• Benefit 1: Reduction in production costs by 30%
• Benefit 2: Improved customer satisfaction
• Benefit 3: Streamlined workflow processes

This will help your reader easily understand and remember the main points of your proposal.

Ending with a Perfect Conclusion

End your proposal letter on a positive note, summarizing the main benefits and advantages of your idea. Reiterate your enthusiasm and commitment to providing the best solution possible. Offer your assistance in answering any questions or addressing concerns your reader might have. Finish with a call-to-action, such as setting up a meeting or signing a contract, and provide your contact information so they can easily get in touch with you.

Part 3 Key Elements of a Proposal Letter

Clear objective.

A successful proposal letter begins with a clear objective. When writing your letter, make sure to state the purpose of the proposal in a concise and straightforward manner. This helps the reader understand what you want to achieve and the solution you’re providing. Avoid using jargon or complex language, as it can be confusing and might lead the reader to misunderstand the core message.

Specific Details

Providing specific details is important to make your proposal letter more persuasive. This includes outlining the scope of work, timeframe, and estimated costs for the project. You should also highlight any unique aspects of your proposal that set it apart from competitors or alternative solutions.

For example, if you’re proposing a marketing campaign, you could outline the target audience, marketing channels you’ll use, content creation, and metrics for success. By providing specifics, you demonstrate that you’ve put thought into the project and have a well-planned approach, instilling confidence in the reader that you are the right choice.

Compelling Reasoning

Your proposal letter should include compelling reasoning for why the recipient should choose your solution. This can include:

• Demonstrating your expertise and experience in the field
• Explaining the benefits of your proposed solution
• Sharing success stories and testimonials from past clients or projects
• Outlining how your proposal aligns with the recipient’s goals and needs

For example, continuing with the marketing campaign proposal, you could discuss how your experience in handling similar projects has led to significant increases in sales and brand recognition for your clients. Also, you might explain how your approach aligns with the recipient’s target demographics or business objectives to strengthen your case.

Part 4 Step-By-Step Guide to Writing a Proposal Letter

• Start by addressing the recipient with their professional title and full name.
• In the first paragraph, state the purpose of your letter and summarize your proposal briefly. Make sure to highlight the key benefits of your proposal for the recipient or their organization.
• In the next few paragraphs, provide details about your proposed project or partnership, such as your objectives, timelines, and expected outcomes. Also, showcase your competence and experience by mentioning relevant achievements or past collaborations.
• When closing the letter, express gratitude for their time and consideration. Offer to provide further information or answer any questions they may have.
• Lastly, include your full name, title, contact information, and signature.

Choosing the Right Format

Make sure your letter is in the right format to make it look professional. You will typically use a business letter format, which includes:

• Your contact information
• The recipient’s contact information
• Subject line (optional)
• Body of the letter

[Contact Details]

Dear [Recipient’s Name],

Re: [Proposal subject]

[Body of the letter]

[Your Name]

Setting the Tone

Maintain a friendly yet professional tone throughout your proposal letter. Be polite and respectful, addressing the recipient by their full name, and using “please” and “thank you” when appropriate. Keep the language conversational but clear, so your reader can easily understand your proposal. Stay away from overly technical terms or jargon, unless it is necessary and you’re sure your recipient will understand it.

Drafting the Body

Begin by providing an overview of the problem or need your proposal is addressing. Clearly explain the issue and why it’s important to solve it. Next, describe your proposed solution in detail, outlining your plan and how it will benefit the recipient. Be specific and realistic in your description; for example, if you’re proposing a project with a timeline and budget, include concrete figures and dates.

Break down your proposal into smaller sections, using separate paragraphs or even bullet points if helpful. This makes it easier for your reader to follow your argument and understand the various aspects of your proposal. Here’s a quick outline of what you should cover in the body of your proposal letter:

• Problem/need introduction
• Proposed solution
• Benefits of the solution
• Timeline and budget (if applicable)
• Your qualifications (why you’re the right choice to carry out the proposal)
• A call to action (how they can take the next step)

Proofreading Carefully

Before sending your proposal letter, take the time to thoroughly proofread it for errors in grammar, spelling, and formatting. Ensuring that your letter is polished and error-free shows the recipient that you take your proposal seriously and are committed to quality in your work. If possible, ask a colleague or friend to review your letter as well since a fresh set of eyes can often catch errors that you might have missed.

Part 5 How to Write a Business Proposal Letter (Example)

When writing a business proposal letter, your goal is to present your ideas or services in a way that’s compelling and clear. Business proposal letters can be sent to potential clients, partners, or investors. Here are some tips for writing an effective business proposal letter:

• Start with a brief introduction of your company and its offerings.
• Highlight the benefits of your product or service, focusing on the value it will bring to the recipient.
• Be specific about costs, timelines, and any other relevant information.
• Use clear, concise language, and avoid using jargon or overly technical terms.
• Close the letter by mentioning next steps, such as arranging a meeting or following up with further information.

Subject: New Collaboration Opportunity with [Your Company Name] Dear [Recipient’s Name], I’m reaching out on behalf of [Your Company Name] to discuss an exciting opportunity for collaboration. Our team has developed an innovative marketing strategy that could greatly benefit your company by increasing your customer acquisition rate by 20% within the next six months. […] We look forward to the possibility of working together and will be in touch shortly to schedule a meeting to discuss further details.

Part 6 How to Write a Job Proposal Letter (Example)

Job proposal letters are typically written by job seekers looking to create their own position within a company or to highlight their unique skills and experience. These letters should be concise, persuasive, and tailored to the specific company and its needs. Here are some key points to include:

• Briefly mention your background and skills relevant to the position.
• Describe how your unique abilities can positively impact the organization.
• Offer specific examples of how you can contribute to the company’s goals and objectives.
• End with a call to action, offering to provide more information or meet to discuss the opportunity further.

Subject: Job Proposal for Social Media Manager at [Company] Dear [Recipient’s Name], As an experienced social media professional, I am excited by the opportunity to bring my skills and expertise to [Company]. Based on my research of your current online presence, I believe I can contribute to increasing your brand awareness and engagement through a tailored social media strategy. […] I would appreciate the opportunity to further discuss how my background and passion for social media can contribute to [Company]’s growth and success. Please feel free to contact me at your convenience.

Part 7 How to Write an Academic Proposal Letter (Example)

Academic proposal letters are typically written by students or researchers seeking funding or approval for a research project. These letters should be well-organized, clear, and focused on the proposed project’s objectives and potential benefits. Consider the following when working on your academic proposal letter:

• Introduce the main research question or hypothesis.
• Provide a brief overview of the project’s methodology and work plan.
• Describe the expected outcomes and significance of the research.
• Include information about the project’s potential impact on the field and broader society.

Subject: Research Proposal for Study on the Effects of Mindfulness-Based Interventions Dear [Recipient’s Name], I am writing to propose a research project investigating the effects of mindfulness-based interventions on individuals suffering from chronic stress. The primary aim of the study will be to determine the overall efficacy of these interventions in reducing stress levels and improving overall mental wellbeing.

[…] I am confident that the results of this research will contribute significantly to our understanding of the relationship between mindfulness and mental health.

Part 8 Successful Business Proposal Email Example

Imagine you own a marketing agency, and you’d like to help a local business grow their social media presence. Start by addressing the recipient’s pain points, such as limited engagement on their platforms. Then, briefly introduce your agency and express excitement about working together:

Subject: Boost Your Social Media Engagement with Our Expertise

We’ve noticed that your business has a strong online presence, but engagement on your social media channels seems to be underwhelming. Our team at [Your Agency’s Name] can help you turn this around and maximize your audience interaction.

With our tailored social media marketing strategies, we’ve helped numerous clients increase their online engagement by an average of 65%. Our approach focuses on:

– Identifying and targeting your ideal customers – Creating high-quality, engaging content – Enhancing brand image and authority

We would love to discuss this opportunity further and provide you with a detailed plan on how we can work together to elevate your social media presence.

Looking forward to hearing from you, [Your Full Name] [Your Agency’s Name] [Contact Details]

Part 9 Example of a Proposal Letter for a Marketing Project

I’m excited to present our idea for boosting sales at ABC Company through a targeted marketing campaign.

As we discussed in our previous meeting, the sales figures have plateaued over the past year. Our marketing team has analyzed the situation and developed a strategy to increase brand awareness and boost sales. The campaign will focus on social media, email marketing, and online advertisements.

By implementing this project, we expect the following results:

– Enhanced brand visibility – Increased customer engagement – A 20% rise in sales within six months

The total cost for the marketing campaign is $10,000. This includes creative design, copywriting, ad placements, and performance monitoring. We propose a six-month timeline for the project, starting in December.

I would be delighted to discuss the proposal in more detail or provide further information as needed. Please let me know your availability, and I’ll schedule a follow-up meeting at your convenience.

Thank you for considering our proposal. I look forward to working together on this exciting project.

Best regards, [Name]

Keep in mind that proposal letters vary in length and detail depending on the project’s size and complexity. Always customize your letter to fit the specific requirements and expectations of the recipient.

Part 10 Effective Job Proposal Email Example

Now, let’s say you’re a freelance graphic designer aiming to work with a company that recently launched a new product. Start by expressing your intentions and introduce your expertise. Showcase your experience and services offered related to their needs:

Subject: Elevate Your New Product Launch with Professional Graphic Design Services

Hello [Recipient’s Name],

I recently came across your new product launch, and I believe your marketing materials could benefit from some professional graphic design enhancements. As an experienced graphic designer, I’d like to offer my services to help elevate your visual presentation and attract more customers.

With over five years of experience in the industry, I can create compelling designs for:

– Product packaging – Promotional materials (e.g., brochures, banners, posters) – Social media graphics – Website elements

Please find my online portfolio attached, showcasing my diverse design styles and previous projects. I’m confident that my skills and expertise can significantly contribute to your product’s success in the market.

If you’re interested, kindly reach out to me to discuss further details and pricing.

Best regards, [Your Full Name] [Contact Details]

Frequently Asked Questions

1. what are the key components to include in a proposal letter.

A well-crafted proposal letter should include the following key components:

• Opening Statement: Start with a concise and informative introduction that grabs the reader’s attention.
• Background Information: Provide necessary context to help your reader understand the problem or opportunity.
• Proposed Solution: Outline your proposed solution, including your unique selling points or innovative approach.
• Timeline and Budget: Give a brief overview of the estimated project duration and budget required.
• Call to Action: End with a call to action, inviting the reader to take the next step, whether it’s to request more information, schedule a meeting, or approve the proposal.

2. Can you share some tips on making a proposal letter persuasive?

To make your proposal letter persuasive, consider these tips:

• Use clear and concise language to effectively communicate your ideas.
• Focus on the benefits that the reader will gain from your proposal, emphasizing the value you bring.
• Include specific examples, case studies, or testimonials to back up your claims.
• Address any potential objections or concerns the reader may have and provide appropriate solutions.

3. What’s the best way to structure a proposal letter for a research project?

A research proposal letter should generally include the following structure:

• Introduction: Provide a brief overview of your research topic and its significance.
• Background and Literature Review: Summarize relevant research and demonstrate your expertise in the field.
• Research Questions and Objectives: Clearly state your research questions and the expected outcomes.
• Methodology: Explain your research approach and the techniques you will use.
• Expected Results: Provide an idea of the anticipated results and their significance.
• Timeline and Budget: Outline the project timeline and the funding required.

4. How do I create an effective business proposal letter for a potential client?

To create an effective business proposal letter, follow these steps:

• Start with a strong opening that captures the client’s attention.
• Clearly state the problem or opportunity your proposal addresses.
• Present your proposed solution, focusing on its unique and beneficial aspects.
• Provide evidence of your expertise and past successes, such as case studies or testimonials.
• Detail any necessary resources, deliverables, and a realistic timeline.
• End with a compelling call to action, inviting the client to take the next step.

5. In what order should I present my ideas when writing a proposal letter step by step?

When writing your proposal letter, present your ideas in a logical order that flows well for the reader. A typical order could include:

• Opening Statement: Grab the reader’s attention and introduce your proposal.
• Background Information: Provide relevant context to help your audience understand the issue or opportunity.
• Proposed Solution: Detail your unique and compelling solution to the problem.
• Evidence and Support: Showcase your expertise, past successes, and any supporting data.
• Timeline and Budget: Give an overview of the project’s duration and required funding.
• Call to Action: Conclude with a strong call to action that encourages the reader to move forward.
• How to Write a Letter of Employment (Templates, Examples)
• How to Ask for a Letter of Recommendation [Examples]
• 5 Effective Examples: How to Write a Letter of Intent
• How to Write a Two-Week Notice [Effective Examples]
• Cover Letter vs. Letter of Interest vs. Letter of Intent
• 9 Inspiring Examples - How to Write a Thoughtful Apology Letter

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Foundation Relations

Guidelines for a letter of intent, (a loi is also known as a letter of inquiry or a concept paper.).

• Background: Your first contact with a foundation should be extensively studying the foundations website, reviewing the foundation's missions and goals, an annual report, giving guidelines, and grants list. If you have unanswered questions contact the CFR who may contact the foundation on your behalf.
• If, after carefully reviewing this material, you determine that this foundation is an appropriate match for you, your next contact will be a Letter of Inquiry, which is a brief summary of your project.
• Important: A Letter of Inquiry is not a vague exploration of an idea. It is assumed that you have already thought through your proposed project (including a budget!) and are just presenting an abbreviated description.

A Letter of Inquiry allows the foundation to quickly assess if there is a good match between the foundation's interests and the project. If it appears to be a good match, they will request a full proposal. When you see the words, "proposals not accepted," it usually means you must first submit a letter of inquiry. 

The LOI must be concise yet engaging. Use your words smartly. Avoid jargon, adjectives, flowery subjective statements that are not supported by facts. Write a logical, persuasive argument emphasizing how this project can help solve a significant problem or void in the knowledge base.

Please review the  Basic Components of a Proposal  because a Letter of Inquiry is a condensed version of a proposal. Include the highlights of that information. For example, an executive summary will be a full page of your proposal, but in a LOI it will only be one paragraph. Letters of Intent are generally 2–3 pages. If the foundation indicates a page limit, do not exceed it!

Components of a LOI

Unless otherwise indicated by the foundation, the contents will generally follow this format:

1. Opening Paragraph: Your summary statement.

• It should be able to stand alone. If the reviewer reads nothing else they should know what you want to do from reading this paragraph. Make it clear what you want the reader to do; for example, consider funding the project.
• Answer the following: Who wants to do what? How much is being requested? Is this a portion of a larger project cost? Over what period of time is money being requested?

"The School of Nursing at the University of Massachusetts at Amherst (UMass) seeks support for developing an innovative undergraduate and graduate curriculum in psychiatric mental health nursing that will prepare expert nurse clinicians in the delivery of mental health services to at-risk adolescents in the community setting. We are requesting $87,000 over a two-year period."

[FYI:  This proposal got funded!]

• You also may want to say if you are responding to an RFP (Request for Proposals) or make the connection between the foundation's interest and your project.
• Keep this paragraph short! This seems like a lot to address, but you will have room later to explain your rationale for the project, your methodology, and to establish your credibility.

2. Statement of Need: The "why" of the project. (1–2 paragraphs)

• Explain what issue you are addressing.
• Explain why you have chosen to respond to this set of issues in the way that you have.
• State briefly why this matters in the area in which you will be working.
• Note who benefits. Make sure you can indicate the public good achieved.

3. Project Activity: The "what" and "how" of the project. (The bulk of your letter)

• Give an overview of the activities involved. Give details to the degree that space allows.
• Highlight why your approach is novel and deserving of the special attention that funding connotes.
• Indicate if there will be collaboration with other organizations and what their roles will be. Be specific about who does what.

4. Outcomes (1–2 paragraphs; before or after the Project Activity)

• State the specific outcomes you hope to achieve.
• Indicate how evaluation is part of the project. How will you know you've achieved these outcomes?

5. Credentials (1–2 paragraphs)

• Demonstrate why your institution or your staff is best equipped to carry out this activity.
• Put any historic background about the institution here.
• Brag with substance. Indicate awards, rankings, and tangible measures that set you apart from your peers.

6. Budget (1–2 paragraphs)

• General description of the projects funding needs and total amount of request.

7. Closing (1 paragraph)

• Offer to give any additional information the foundation might need. Include a contact name and contact information.
• Express appreciation for the reader's attention, or for the opportunity to submit if it is in response to a Request for Proposals (RFP).
• Specifically indicate you are interested in discussing the project and will "contact their office" by a certain date (allowing time for them to receive and read the letter).

8. Signature

• Contact CFR to determine who would be the best person to sign the LOI.

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Pre-proposals, Letters of Intent, and White Paper Submissions

A pre-proposal (also called a white paper or a letter of intent) is usually a short description of the project used by the sponsor to determine who will be invited to submit a full proposal. A pre-proposal typically includes a brief summary of the scope of work and information about the research team.

If certain information or approval is required by the sponsor, the pre-proposal must be routed through the Division of Sponsored Programs (DSP) prior to submission. Use the flowchart below to choose the correct routing process. All pre-proposals that require UFIRST routing or institutional signature must follow the UF/DSP internal deadline policy . Note: The pre-proposal submission process ONLY  applies to pre-proposals. Final proposals of any kind,  i.e. any submission that the sponsor could respond to with an award notice , are subject to all standard proposal processing guidelines.

• Pre-proposals that include a line-item or categorical budget (budget detail), explicit personnel effort commitments (regardless of whether compensation is requested), or cost sharing require a UFIRST proposal.
• Institutional Signature means a signature from DSP, which can include DSP submission in sponsor electronic systems such as Research.gov , NSPIRES, ProposalCentral etc.
• If a subrecipient is included in the pre-proposal, the subrecipient’s Authorized Organizational Representative (AOR) must provide an email approval or a signed letter of intent confirming the details provided. Approval from the subrecipient AOR is required even if no budget information for the subrecipient is being submitted to the sponsor.
• If the sponsor limits the number of pre-proposal submissions from an institution, the PI is required to contact UF’s Strategic Research Development team for approval.

If the flow chart indicates that the pre-proposal is to be submitted to [email protected] , then once it is received at [email protected] a DSP Sponsored Programs Officer (SPO) will review the submit-ready document.  The SPO will either request edits; or confirm submission with the department/PI.

You can also download this as a pdf HERE . 

Last updated 2/13/24

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Research and scholarship faqs, writing a letter of intent/interest or a letter of inquiry.

While the acronym LOI can refer either to a Letter of Intent or Interest or a Letter of Inquiry , the aim of both is to generate interest from a grant provider.  

Letter of Intent or Interest

The Letter of Intent or Interest (LOI) might be represented as a brief unsolicited narrative to an agency's Program Officer in which an interested researcher/investigator offers a synopsis of his/her proposed project to an identified Program Officer to get some initial feedback as to the Program Officer's/agency's interest. The LOI can help the investigator explore appropriate funding that aligns with the research as well as provide the sponsor’s program officer/gatekeeper with a description of the project plan to determine whether the research aligns with the agency’s mission/goals.

The Letter of Intent/Interest is a one-page (occasionally 1-3 pages though brevity is always preferred) comprehensive sketch of your proposed project’s purpose, the need/problem being addressed, a description of the project plan, and its intended outcome/impact. 

Typically, the brief LOI narrative should respond to the following:

• What is the current state of the problem and how will your proposed research explore it in a novel way or provide forward-moving steps toward reducing the problem?
• A very brief overview of the problem and why there is a gap or a need to know more specifics. What implications will your research have for your field and for others?
• What is your plan, your methodology, your hypotheses (if you’ve framed these), and your aims (at this early stage)?
• What preliminary studies have you completed? Why are you the expert to perform this research? (This content lends itself to the proposed project’s feasibility and your credibility as an investigator).
• What are the broader applications of your study?
• How will you disseminate this study’s results?

Letter of Inquiry

A mandatory Letter of Inquiry (LOI) differs from an Letter of Intent or Interest. Funding agencies may require the submission of a brief (approximately 2-3 pages) Letter of Inquiry rather than a full proposal. The funding agency reviews these letters so that only projects of interest to the project agency are invited to submit a full proposal.

The funding sponsor usually provides an outline for the Letter of Inquiry.  While this outline may vary from agency to agency, one possible outline might consider the following:

• A Brief Proposal Summary, which is typically a one-paragraph summary that describes the problem you intend to address, what activities you will undertake, what deliverable you will provide, and the impact your expect the project to have.
• A Project Description, which details the work/activities that you will undertake in your project.
• A Project Timeline.
• A Statement of Significance  
• A Statement of Capacity for Success that explains why your team and/or organization is positioned to be successful in yourproject.  
• A Narrative Description of the Outputs/Deliverables you intend to produce.
• If requested, a Brief Budget Explanation. 

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• Developing Proposals
• Routing and Signatures

Letters of Intent

620 W. Lexington St. Fourth Floor Baltimore, MD 21201

P 410-706-6723

Letters of intent to apply and preliminary proposals or “pre-proposals” are in a gray area with regard to routing. Neither the letter of intent nor the pre-proposal, as such, will result in funding. However, an institutional endorsement is often required. Should these documents be routed?

Letters of intent

A letter of intent is a non-binding document that simply helps the sponsor determine how many applications can be expected as a result of the solicitation or announcement and, in some cases, how many reviewers and the specific expertise that is likely to be needed for peer review. Letters of intent do not need to be routed.

NIH - Are Letters of Intent Required?

Preliminary proposals (Pre-proposals)

Pre-proposals may serve a similar purpose of sponsor resource allocation but often are used to determine the "top tier" of proposals. In this case, after review of the preliminary proposals, a select number of these applicants are invited to submit full applications. Some companies request a preliminary proposal for their consideration for support of a research project.

Pre-proposals that include a preliminary or estimated budget should be routed. The preliminary or estimated budget should include Facilities and Administrative Costs (indirect costs) at the appropriate rate. If turnaround time for submission of the pre-proposal is short, Office of Research and Development staff will work with you to meet the deadline.

If a full proposal is submitted as a follow-up to the preliminary proposal, the full proposal must be routed as a "New" submission even if the preliminary proposal was routed. For system-to-system Grants.gov submissions, follow agency instructions for referencing or attaching the pre-proposal.

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• Ngā akoranga | Study
• Applications and admissions
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• You are currently on: Statement of Research Intent

Statement of Research Intent

Explanation of document.

A Statement of Research Intent defines your chosen area of study and details the aims of your proposed research project. 

Why this document may be required?

If you’re applying for a Doctor of Philosophy (PhD) or a Named Doctorate, you will be asked to submit a Statement of Research Intent.

This statement is needed because it provides an indication of the subject, scope, and approach to the research you wish to undertake. Additionally, it will assist in determining whether supervision is available for your intended project.

Your statement must clearly layout your:

• Area of research interest
• Intended topic
• Research background
• Professional background

Your statement must also show:

• Why you have chosen your area of research interest
• What you plan to achieve in your studies with the University of Auckland

Please note, the Statement of Research Intent requirements vary depending on the faculty you’re applying to.

You can find the required Statement of Research Intent template for your chosen faculty further down this page.

University of Auckland Doctoral Scholarship

If you’re interested in the University of Auckland Doctoral Scholarship, you will need to indicate in your Statement of Research Intent that you wish to be considered.

For more information, please see University of Auckland Doctoral Scholarships .

Where to submit your document

When you have finished your Statement of Research Intent, you can upload your statement to your application portal as a supporting document.

We recommend that you submit your Statement of Research Intent as a pdf document.

To access your application portal, please visit Continue your application .

Is certification required?

Your Statement of Research Intent does not need to be certified. 

Is translation required?

If your Statement of Research Intent is written in a language other than English, you will need to translate your statement into English.

The University of Auckland is an English-medium university.

What are your next steps?

The requirements for your Statement of Research Intent will vary depending on the faculty you apply to.

Your statement is an important part of your application. If you meet all the entry requirements for your chosen doctoral programme, your Statement of Research Intent is sent to the relevant department for assessment.

The department will identify suitable supervisors for your proposed topic of research.

This may take some time as the process differs between each faculty.

In general, doctoral applications can take eight weeks or longer to be assessed. This is because there are different levels of approvals required.

For more information about the doctoral admissions process, please see Doctoral applications .

Download your Statement of Research Intent template

Each Faculty and Large Scale Research Institute has their own Statement of Research Intent. Some University Research Centres also have their own Statement of Research Intent: 

• Te Poutoko Ora a Kiwa, Centre for Pacific and Global Health

CCREATE-AGE: Centre for Co-Created Ageing Research

Download the relevant document for your intended programme of study

Faculty of Arts

Faculty of Arts - Initial Statement of Research Intent . Size: 140.8 kB. Type: DOCX .

Document Description: A statement to indicate your area of research interest, and research and professional background. This is for the Faculty of Arts.

Download this DOCX file. Size: 140.8 kB .

Faculty of Business and Economics

Business School - Initial Statement of Research Intent . Size: 50.6 kB. Type: DOCX .

Document Description: A statement to indicate your area of research interest, and research and professional background. This is for the Business School.

Download this DOCX file. Size: 50.6 kB .

Faculty of Creative Arts and Industries

Faculty of Creative Arts and Industries - Initial Statement of Research Intent . Size: 184.7 kB. Type: DOCX .

Document Description: A statement to indicate your area of research interest, and research and professional background. This is for the Faculty of Creative Arts and Industries.

Download this DOCX file. Size: 184.7 kB .

Faculty of Education and Social Work

Faculty of Education and Social Work - Initial Statement of Research Intent . Size: 61.3 kB. Type: DOCX .

Document Description: A statement to indicate your area of research interest, and research and professional background. This is for the Faculty of Education and Social Work.

Download this DOCX file. Size: 61.3 kB .

Faculty of Engineering

Faculty of Engineering - Initial Statement of Research Intent . Size: 222.2 kB. Type: DOCX .

Document Description: A statement to indicate your area of research interest, and research and professional background. This is for the Faculty of Engineering.

Download this DOCX file. Size: 222.2 kB .

Faculty of Law

Faculty of Law - Initial Statement of Research Intent . Size: 148.1 kB. Type: DOCX .

Document Description: A statement to indicate your area of research interest, and research and professional background. This is for the Faculty of Law.

Download this DOCX file. Size: 148.1 kB .

Faculty of Medical and Health Science

Faculty of Medical and Health Science - Initial Statement of Research Intent . Size: 166.9 kB. Type: DOCX .

Document Description: A statement to indicate your area of research interest, and research and professional background. This is for the Faculty of Medical and Health Science.

Download this DOCX file. Size: 166.9 kB .

Faculty of Science

Faculty of Science - Initial Statement of Research Intent . Size: 259.9 kB. Type: DOCX .

Document Description: A statement to indicate your area of research interest, and research and professional background. This is for the Faculty of Science.

Download this DOCX file. Size: 259.9 kB .

Large Scale Research Institute

Auckland Bioengineering Institute

Auckland Bioengineering Institute - Initial Statement of Research Intent . Size: 667.3 kB. Type: DOCX .

Document Description: A statement to indicate your area of research interest, and research and professional background. This is for the Auckland Bioengineering Institute.

Download this DOCX file. Size: 667.3 kB .

Liggins Institute

Liggins Institute - Initial Statement of Research Intent . Size: 49.3 kB. Type: DOCX .

Document Description: A statement to indicate your area of research interest, and research and professional background. This is for the Liggins Institute.

Download this DOCX file. Size: 49.3 kB .

University Research Centres

Te Poutoko Ora a Kiwa | Centre for Pacific and Global Health

Te Poutoko Ora a Kiwa - Initial Statement of Research Intent . Size: 73.4 kB. Type: DOCX .

Document Description: A statement to indicate your area of research interest, and research and professional background. This is for Te Poutoko Ora a Kiwa, Centre for Pacific and Global Health.

Download this DOCX file. Size: 73.4 kB .

CCREATE-AGE - Initial Statement of Research Intent . Size: 116.3 kB. Type: DOCX .

Document Description: A statement to indicate your area of research interest, and research and professional background. This is for CCREATE-AGE: Centre for Co-Created Ageing Research.

Download this DOCX file. Size: 116.3 kB .

Letter Templates

letter of intent for thesis proposal sample

If you’re a graduate student, you’re likely to write a thesis proposal at some point. In doing so, you’ll need to include a letter of intent. This letter explains the research you intend to conduct and the methodology you plan to use. It’s essentially a summary of your thesis proposal. In this article, we’ll provide examples of effective letters of intent for thesis proposals. You can find these examples online and edit them as needed to create your own letter.

Examples of Letter of Intent for Thesis Proposal

Example 1: exploring the relationship between sleep and memory formation.

Dear Thesis Committee,

My name is [Name], and I’m a graduate student in the psychology department. For my thesis, I plan to explore the relationship between sleep and memory formation. Specifically, I want to investigate how sleep deprivation affects the creation of long-term memories. I’ll use a randomized control trial to test this hypothesis. I’ll recruit participants and randomly assign them to either a sleep-deprived or well-rested group. Each group will complete a memory task, and I’ll compare the scores between the two groups.

Thank you for considering my proposal.

[Your Name]

Example 2: Examining the Effectiveness of Mindfulness-Based Interventions for Anxiety

My name is [Name], and I’m a graduate student in the psychology department. For my thesis, I plan to examine the effectiveness of mindfulness-based interventions for anxiety. I’ll conduct a systematic review of the literature on this topic and analyze the results. I’ll also conduct a qualitative study in which I’ll interview participants who have completed a mindfulness-based intervention for anxiety. I’ll analyze the interviews to identify common themes and experiences.

Example 3: Investigating the Impact of Social Media on Mental Health

My name is [Name], and I’m a graduate student in the sociology department. For my thesis, I plan to investigate the impact of social media on mental health. I’ll conduct a survey of college students to assess their social media use and mental health. I’ll use regression analysis to identify any correlations between social media use and mental health outcomes. I’ll also conduct interviews with a subset of the participants to gain a deeper understanding of their experiences.

Example 4: Analyzing the Impact of Parental Incarceration on Children’s Educational Outcomes

My name is [Name], and I’m a graduate student in the education department. For my thesis, I plan to analyze the impact of parental incarceration on children’s educational outcomes. I’ll conduct a secondary data analysis of the National Longitudinal Survey of Youth to examine the relationship between parental incarceration and children’s educational attainment. I’ll also conduct interviews with children who have experienced parental incarceration to gain a better understanding of the challenges they face.

Example 5: Investigating the Impact of Climate Change on Agriculture in Rural Communities

My name is [Name], and I’m a graduate student in the environmental science department. For my thesis, I plan to investigate the impact of climate change on agriculture in rural communities. I’ll conduct a case study of a rural community that has experienced changes in climate patterns. I’ll use qualitative methods to gather data from farmers and other community members about their experiences with climate change. I’ll also gather secondary data on crop yields and other indicators of agricultural productivity.

Example 6: Exploring the Use of Digital Storytelling in Language Learning

My name is [Name], and I’m a graduate student in the linguistics department. For my thesis, I plan to explore the use of digital storytelling in language learning. I’ll conduct a systematic review of the literature on this topic and analyze the results. I’ll also conduct a qualitative study in which I’ll ask participants to create digital stories in a foreign language. I’ll analyze the stories to identify any patterns or themes that emerge.

Tips for Writing a Letter of Intent for Thesis Proposal

Make it clear and concise.

Your letter of intent should clearly and concisely explain your thesis proposal. Be sure to use plain language and avoid technical terms that may be unfamiliar to your readers.

Explain your research question

Your letter should clearly explain your research question and the problem you’re trying to solve. This will help your readers understand the importance of your research.

Describe your methodology

Your letter should describe the methodology you plan to use to conduct your research. This should include details on your sample size, data collection methods, and data analysis methods.

Customize your letter

Be sure to customize your letter to the specific thesis committee you’re submitting it to. Use their names and tailor your letter to their areas of expertise.

Proofread and edit

Before submitting your letter of intent, be sure to carefully proofread and edit it. Check for spelling and grammatical errors, and make sure your letter flows smoothly.

Frequently Asked Questions

What is a letter of intent for a thesis proposal.

A letter of intent for a thesis proposal is a document that explains the research you intend to conduct and the methodology you plan to use. It’s essentially a summary of your thesis proposal.

What should be included in a letter of intent for a thesis proposal?

A letter of intent for a thesis proposal should include your research question, the problem you’re trying to solve, and the methodology you plan to use. It should also be clear and concise and tailored to the specific thesis committee you’re submitting it to.

How long should a letter of intent for a thesis proposal be?

A letter of intent for a thesis proposal should be approximately one to two pages long. It should provide enough detail to explain your research question and methodology, but be concise enough to hold your readers’ attention.

What tone should a letter of intent for a thesis proposal have?

A letter of intent for a thesis proposal should have a professional and formal tone. Avoid using slang or informal language, and be sure to address your readers respectfully.

Can I use templates for my letter of intent?

Yes, you can use templates for your letter of intent. However, be sure to customize the letter to your specific research question and thesis committee.

When should I submit my letter of intent?

You should submit your letter of intent along with your thesis proposal. Be sure to check with your department to determine the specific submission guidelines.

A letter of intent for a thesis proposal is an important document that explains your research question and methodology. By following our tips and using our examples, you can craft an effective letter that will impress your thesis committee. Remember to keep your letter clear and concise, and tailor it to your audience. Good luck with your thesis proposal!

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Letter of Intent

This section outlines the necessary steps for the preparation and submission of proposals that require or have an optional Letter of Intent/Interest (LOI).

These procedures are relevant to the following:

• CUNY SPH Faculty Members and Grant Principal Investigators who wish to submit a proposal that either requires a Letter of Intent or provides a means for submitting an optional LOO; and
• SPH Grants Officers (GOs) who are assisting them with the preparation and submission of such a letter.

Prerequisites

• A request for proposals (RFP) with the requirement/option to submit an LOI; and
• PI and CUNY meet the eligibility requirements stated in RFP

Responsibilities

Principal Investigators (PIs) are responsible for notifying the SPaR team of their intent to submit an LOI no less than 3 business days prior to submission, particularly if any or all of the following are applicable to the submission:

• The LOI requires a budget and/or proposed cost share.
• The sponsor (or opportunity) requires the use of a reduced F&A rate.
• One or more external partner(s) are mentioned by name in the LOI.
• The LOI has to be submitted by the Grants Office or is a limited competition.

PIs are also responsible for drafting the narrative of the LOI and working collaboratively with the GO to develop a budget, if required by sponsor.

Campus Grants Officers (GOs) are responsible for assisting the PI with development of a project budget if a dollar figure is required by the sponsor, and for the review and/or submission of the LOI.

• PI notifies GO of plan to submit an LOI: PI emails [email protected] and provides a link to the grant opportunity.
• GO reviews RFP and notifies PI of LOI requirements: The GO reviews requirements for page length, formatting, sponsor deadline, and any other elements which must be submitted, including budget. The GO also develops an internal deadline with the PI to ensure timely submission to the sponsor.
• PI meets with GO to develop budget: If a line-item budget is required by the sponsor, the PI and GO should work together to compile a budget that follows all relevant CUNY, RF, and campus requirements. PIs should note, in most cases that an LOI requires specification of the total amount that will be requested, even if a corresponding line item budget is not required in the LOI, the campus GO must review a corresponding budget to ensure that the amount is sufficient for the project being proposed.
• PI drafts LOI narrative and submits to GO for review/approval: The PI ensures that the narrative keeps to the specified formatting and page length requirements. If required, the PI then submits the final narrative to the GO for campus approval by the agreed upon internal deadline.
• GO submits LOI to sponsoring agency: If required by sponsor or campus policy, the Grants Officer submits; otherwise, and with advance agreement from the SPaR Office, the LOI can be submitted directly by the PI with [email protected] in copy.

Letter of Intent Template

Please refer to the Letter of Intent template found on this page to draft your letter of intent/interest.

Further Education

• Application Documents

Personal statement/letter of intent examples

Please do not copy these examples as Admission Directors will notice similarities with other candidates, and it will negatively impact your application.

Opening (example 1)

Opening (example 2), opening (example 3), fit: research-based (example 1).

The strong focus that [name of program, institution name] has in civil engineering and the particular research of Professors [name], [name], [name] align with my research area. I had the opportunity to meet with the three faculty members I am interested in working with and several of their graduate students, toured their research facilities and feel that my background of research in [area of research] would be a strong addition to this team. I plan to learn more about applying civil engineering through this degree in order to make a contribution to this field.

My research experiences include participation in a university research lab while holding an NSERC award where we collaborated with an industry partner, and my Fourth year design project as an undergraduate student. Both of these experiences enhanced my research abilities and understanding of the research process/methods to move forward on an area of research. During these research projects I collaborated with faculty members, post-docs, PhD candidates and undergraduate students. These collaborations highlighted the value of sharing ideas and reviewing current literature on a subject area.

Fit: Research-based (example 2)

One of the things that draws me to the [name of department] is the opportunities for interdisciplinary collaboration. I know that [Professor’s name] is currently working on a SSHRC- funded project that looks at the philosophical underpinnings of planning and organizing space in urban contexts. My undergraduate Honours thesis looked at the effect of monuments on cultural memory, and I read a number of [Professor’s name] articles outlining [his/her] theoretical framework that ended up forming the basis for my work. I have spoken to [Professor] and [he/she] encouraged me to apply to [name of program], and has agreed to serve as my supervisor.

Fit: Course-based (example 3)

The breadth of courses focused on public health at [name of institution] is a strong fit for the area of public health I wish to pursue in the future. Additionally, the opportunity to complete a practicum in the field will allow me to bring the professional skills I have gained through my co-operative program to a new industry. My international volunteer experiences in public health have provided me with a unique perspective on global health and social determinants of health that I feel can be applied to public health agencies in Canada.

Fit: Professional (example 4)

I have been volunteering in several health care facilities for five years. My interaction with seniors in a long-term care facility, with children through Kidsability, and patients and health care professionals at Toronto General Hospital have allowed me to see various life stages and the struggle individuals and families have when impacted by an illness. Shadowing with a GP also showed me how a professional can struggle when there is not a positive outcome when a patient becomes ill.

Additionally, my natural ability to relate and be compassionate to others was emphasized while I was a Science Student Help Team Member. Many students that dropped into our office were distressed about their academic performance, work load, and ability to juggle volunteer positions. I provided a safe environment for them to talk, and because of the training we received through Counselling Services we knew when to refer students to other departments or resources on campus. Students have returned to our office to let me know that my support and advice made a difference in their lives. My goal is to continue that support as a medical professional.

Goals (example 1)

After completion of the Master of Science degree, my plan is to complete my PhD. I am currently working as an NSERC supported undergraduate research student, and this experience has given me exposure to a variety of analytical techniques and familiarized me with procedures and approaches in a lab environment. I am confident I want to pursue a career in research, whether in a university or industry setting, and pursuing graduate training will help me to reach this goal.

Goals (example 2)

With my interest in negotiation and mediation, and my experience in Human Resources, I am eager to enhance my knowledge through the Master of Industrial Relations and Human Resources program at [name of institution]. My goal is to become a mediator and to further enhance my negotiation abilities that I developed through my undergraduate experience, in order to solve problems and resolve disputes with public and private organizations.

Goals (example 3)

Ever since I had the opportunity to serve as a Legislative Page when I was in high school, I knew that I wanted to work in public service, making a contribution to positive change in Canada. I know that my goal is not to become a politician, but the government has a strong need for people to serve as consultants in drafting policy. I am planning to complete my PhD in Philosophy of Ethics, and then pursue a Master of Public Service so that I can put the extensive knowledge and analytical skills to use in a very practical way.

Challenges/weaknesses

Challenges/weaknesses (example 1).

My grades in second year dropped due to my over involvement in extracurricular activities which included volunteering in several community agencies and clubs at the University of Waterloo. I evaluated all the activities I was involved in and identified the ones where I felt I had the most impact on others, and reduced my involvement in several. I have learned that it is better to provide better quality service instead of being spread too thin. I continue to try to use this format when making decisions about my involvement in activities. My grades now reflect my strong ability to succeed.

Challenges/weaknesses (example 2)

In my last year of university I reduced my course load in order to gain hands-on experience in several rehab clinics in my local region. This has enhanced my understanding of the speech language pathology profession as I was able to shadow several SLPs in different environments working with children and senior populations. In my previous undergraduate terms, I carried a full course load that often included one or more labs and was successful in the co-op process that required me to apply to jobs, interview for jobs, and secure a co-op position for each of my five work terms. My strengths will ensure I will be successful in a graduate-level program.

Focus on program/school

Focus on program/school (example 1).

I am very excited about the opportunities offered at Queen’s University in the Faculty of Law. Two opportunities that are most intriguing to me are the possibility of being able to participate in the Elder Law Clinic and completing an internship through the local hospice. I believe both these opportunities will provide me with a deeper awareness of working with a more senior population. Currently this is the population that I would most like to serve as a lawyer. Additionally, the courses on Alternative Dispute Resolution, Estate Legislation, and Health Law are of particular interest. I have attended the Queen’s Law Forum and talked to current Queen’s law students and believe I am the right fit for this program.

Focus on program/school (example 2)

As mentioned, my area of research focus aligns with several faculty members in the Department of Applied Health Sciences. I am excited to join the AHS research team, students, and faculty in order to resolve some of the challenges that society is struggling with around Alzheimer’s disease.

Conclusion Example 1

The skills I gained through my research, work terms, academic and extracurricular experiences will allow me to contribute to the research being conducted in the Department of [name of department] at the University of [name of institution]. I am excited about the possibility of conducting research in civil engineering and collaborating with the research group.

Conclusion Example 2

My five years of dedication to various health care agencies has proven that medicine is where I can have the most impact on others. My professionalism, academic excellence, leadership skills, empathy and compassion will be utilized in the MD program and in my future role as a physician.

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Permission Letter To Conduct Research: How To Draft It Right!

In this article, I’ll share my insights and provide you with a step-by-step guide, including customizable templates , to craft your own effective permission letter for research.

Key Takeaways Understand the purpose and importance of a permission letter for research. Learn the essential components to include in your letter. Get a step-by-step guide to writing a compelling permission letter. Benefit from a customizable template to streamline your writing process. Discover practical tips from my personal experience to enhance your letter.

Understanding the Importance of a Permission Letter for Research

A permission letter for research is a crucial document that formally requests authorization to conduct a study in specific locations or collect data from a particular group.

It serves as a formal agreement between the researcher and the authority or individuals involved, ensuring that the research is conducted ethically and legally.

Step-by-Step Guide to Writing Your Permission Letter

Step 1: start with contact information and date.

Always begin your letter by stating your contact information at the top, followed by the date. This should include your name, address, phone number, and email address.

Step 2: Address the Recipient Properly

Address the recipient by their proper title and name. If you’re unsure, a general “To Whom It May Concern” can suffice, but personalized greetings are always more impactful.

Step 3: Introduce Yourself and Your Affiliation

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Introduce yourself, your position, and your affiliation. This sets the context and establishes your credibility.

Step 4: Clearly State the Purpose of Your Letter

Be clear and concise about your intent to seek permission for research. Mention the research topic and why the specific site or group is essential for your study.

Step 5: Provide Details of Your Research

Explain the scope of your research, the methodology you’ll use, and the expected duration. Transparency is key to gaining trust and approval.

Step 6: Assure Ethical Compliance

Highlight your commitment to ethical standards, including how you’ll ensure participant confidentiality and data protection.

Step 7: Request for Approval

Politely request permission to proceed with your research, expressing your willingness to comply with any required protocols or guidelines.

Step 8: Include Contact Information for Follow-up

Offer your contact information again, encouraging the recipient to reach out with any questions or requests for further details.

Step 9: Close with a Professional Salutation

End your letter with a professional closing, such as “Sincerely,” followed by your name and signature.

Template for a Permission Letter To Conduct Research

[Your Name] [Your Address] [City, State, Zip Code] [Phone Number] [Email Address] [Date]

[Recipient’s Name or Title] [Organization’s Name] [Address] [City, State, Zip Code]

Dear [Recipient’s Name or Title],

I am writing to request permission to conduct research at [location/site/group], as part of my [research project/study] on [topic]. My name is [Your Name], and I am a [Your Position] at [Your Institution or Organization].

The purpose of my research is to [briefly state the objective]. I believe that [location/site/group] is essential for my study because [reason]. The research will involve [describe the methodology], and I anticipate it will take approximately [duration] to complete.

I assure you that all research activities will adhere to the highest ethical standards. Participant confidentiality and data protection will be strictly maintained throughout the research process.

Your approval to conduct this research would be greatly appreciated. I am more than willing to adhere to any specific protocols or requirements you may have. Please feel free to contact me at [Your Phone Number] or [Your Email Address] if you have any questions or need further information.

Thank you for considering my request. I look forward to your positive response.

[Your Name] [Your Signature, if sending a hard copy]

Personal Tips from My Experience

• Personalize Your Letter:  Tailoring the letter to the recipient shows respect and attention to detail.
• Be Concise but Thorough:  Provide enough detail to inform but not so much that it overwhelms the reader.
• Follow-Up:  Don’t hesitate to follow up if you haven’t received a response within a reasonable time frame.
• Show Appreciation:  Always express gratitude for the recipient’s time and consideration.

I hope this guide helps you craft an effective permission letter for your research. I’d love to hear about your experiences or any additional tips you might have. Please share your thoughts and questions in the comments below!

Related Posts

• Free Templates for Research Permission Letters
• 3 Must-Have Templates for Requesting Permission Easily
• Sample Letter To Request To Attend A Conference: Free & Effective

Frequently Asked Questions (FAQs)

Q: What is a permission letter to conduct research?

Answer : A permission letter to conduct research is a formal request to obtain permission from an organization or individual to conduct research on a particular topic. This type of letter is commonly used by students, researchers, and scholars who require permission to carry out their research.

Q: Why is a permission letter to conduct research important?

Answer : A permission letter to conduct research is important because it shows that the researcher has obtained the necessary permissions to conduct their research. It also provides a clear understanding of the scope and nature of the research and how it will be conducted, which can help to prevent misunderstandings or legal issues.

Q: Who should I address my permission letter to?

Answer : You should address your permission letter to the individual or organization that has the authority to grant permission for your research. This could be the head of the organization, a department manager, or an individual who is responsible for the area that you wish to conduct research in.

Q: What should I include in my permission letter to conduct research?

Answer : Your permission letter to conduct research should include an introduction that outlines your research topic and objectives, an explanation of why you need permission, an overview of your research methodology, details on the timeline and logistics of your research, and a formal closing that thanks the recipient for their time and consideration.

Q: How do I ensure that my permission letter to conduct research is effective?

Answer : To ensure that your permission letter to conduct research is effective, make sure that it is clear, concise, and polite. Provide detailed information about your research and the nature of your request, and address any potential concerns or objections that the recipient may have. Finally, proofread your letter carefully to ensure that it is free from errors and typos.

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Grant Letter of Intent

A letter of intent (LOI) for a grant is a formal request of a nonprofit organization that seeks financing for its charitable purposes. It is generally sent to foundations that require submitting a letter of intent before sending a formal application with a full grant proposal. Some foundations might also call a letter of intent a “pre-proposal”.

A letter of intent helps save time for organizations who want to convey their ideas to a granting foundation without the need to spend a lot of time on a standard proposal. Grant LOIs are quite short – generally, from one to three pages. Organizations whose grant LOIs are considered worth attention will be invited to submit a full proposal service.

A letter of intent is also a way to go for candidates who want to reach out “cold” to a foundation that offers good conditions for applicants. The letter helps prospective grantees introduce themselves in the best way.

Grant LOIs have different lengths and types. Some foundations might require them; others not. Regardless of the requirements of organizations, sending a letter of intent will help the committee determine whether the candidate is a good fit upfront.

Read the article further to learn the contents of a letter of intent and where to find a free fillable letter of intent template .

Create a free high quality Grant Letter of Intent online now!

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What Should Be Described in a Grant LOI?

Tips on creating a great loi, how to fill out a letter of intent for a grant, sample grant letter of intent.

An applicant writing a letter of inquiry for a grant should keep in mind the main goal – to captivate the committee and get an invitation to start a full grant process.

There is no standard form for a grant LOI, which is why contents and length are optional. But what is recommended to include in a grant LOI is:

• the purpose and goals of the organization
• the amount of financing requested
• the period for which financing is needed
• description of the project that needs financing
• most recent balance sheet and income statement

An additional piece of information that might be included in the grant letter of inquiry is a copy of an IRS determination letter. It is the letter that makes nonprofit organizations exempt from federal income tax and lets investors claim their financing to the project on their annual tax returns.

As well as that, the LOI might include a line-item budget of the project for the financing requested. Such a budget lets group the financial statement by category and shows the comparison between the past financial information and estimated numbers for the future.

There are certain tips every applicant should keep in mind regardless of whether they send it as an email letter or an application form provided by the needed organization.

Make sure that your letter is brief (preferably, not bigger than one page) and clearly indicates your main grant proposal. However, if the requirement of the organization is more than one page, it should be followed.

Follow the structure of a business letter: put the address of your entity in the top left side of the LOI and the address of the foundation beneath it.

Learn the names of people in charge of receiving grant LOIs and don’t use generic wordings such as “Dear Mr./Mrs.”

If there are any directions on writing letters of intent provided by the organization, they should be followed strictly. Make sure you understand the expectations of the foundation before drafting a grant LOI. For instance, don’t try to overdo the first impression by attaching materials that are not required by the organization. However, if budgets and other attachments are required in a LOI, they are necessary to include.

Learn how much financing you should ask for before putting together the budget by analyzing past awarded projects similar to yours. This will help make necessary adjustments to your project’s budget.

Before sending a LOI, you should carefully proofread it.

Pay attention to the executive summary in your LOI. It is the part of the letter that goes first and it should be an attention-grabber that will make the readers continue reading.

Make sure you specified the name of the grant you are applying for and a short description of your project along with the arguments on how the project will match the interests of the funding organization.

Provide details of your project by including major activities, names, and titles of key project staff members, target audience, geographic area, statistics, etc.

Analyze how your programs are different than other similar nonprofit companies operating in the same field. Define all the outstanding features of your projects that make you look different in the eyes of the foundation and prove that you make a difference for your target audience.

Letters of intent should show how the budgeting will help accomplish the goals of the nonprofit.

As a common courtesy, include thanks to the recipient for taking their time and considering your LOI with the appropriate closing statements such as “Sincerely” or “Respectfully”.

Use the LOI template provided on our website to get an idea of what to include in your LOI.

A letter of inquiry for a grant should be crafted thoroughly in several steps.

Step 1 – Name and address of the sender and recipient

First, provide the name of your organization in the top left corner of the letter. Then, include the effective date of the LOI. Beneath it, write down the name and title of the person who represents the foundation with regards to giving grants and the address of the foundation.

Step 2 – Subject

In an email LOI, make sure to write the subject of the LOI. Generally, the name of the grant would be enough.

Step 3 – Purpose

As we have mentioned, the LOI should respectfully start with “Dear [Name of the person]”.

The first section of the LOI should tell the purpose of this LOI, the type of nonprofit that seeks funding, and the mission.

Step 4 – Goals

The next paragraph is called the statement of need and it should tell how the organization’s goals will be reached with the use of the financing. Here, it is appropriate to provide information about the staff members, geographical area, numbers that the nonprofit wants to reach, etc.

Step 5 – Closing

After details of the project are provided, it is appropriate to write that the prospective grantee will be honored to submit the full proposal to the foundation requesting the application and any additional materials.

The last thing to do is to write the name of the head of the organization that seeks funding.

If you need a customized letter of intent for a grant, use our online document builder. Take several minutes of your time to answer several questions and get a ready-made LOI that is easy to download.

From: Patrick Smith Chief Executive Officer PlayLife Foundation 11 Upper Cibolo Creek Rd, Boerne, TX 78006 April 4, 2021

To: Bob Loware Head of El Paso Private Foundation El Paso, Texas

Dear Mr. Loware,

We are requesting $10,000 (ten thousand dollars) for a community-built playspace in our neighborhood located at 12 Wintergreen St. El Paso, TX 79915. We believe this request fits under your giving area of the El Paso Area Community Enhancement Program because we pursue the idea of making our community a better place to live, like you do.

Our mission and vision are central to our efforts in generating funds for this playspace. We strive to improve the appearance of our neighborhood, enhance public and especially children safety, and benefit under-served populations. We believe our mission and goals align with the same of your Foundation.

A new, safe, and accessible playspace is needed in our community for the following reasons:

• it offers free activities for under-served families
• it allows increased physical activity, which helps fight childhood obesity—one of the main problems in our community
• it helps reinforce and build social skills when kids play with other children and make new friends, which is even more relevant during the current pandemic.

With this grant, we intend to build a playspace with around ten (10) play activities. This playspace will serve 150 families in the neighborhood. This community-built playspace will employ ten volunteers who will build the structure under the guidance of a certified play equipment installer. We also have collaborations with the S&B Engineers and Constructors company to help us make this dream come true.

I will contact you on April 5, 2021, to confirm the receipt of the letter and will gladly answer all the questions. I can be reached at +155667799 or via email at [email protected] in case you need to get in touch with me. Thank you so much for your attention and participation.

Sincerely, Patrick Smith

Letter of Intent Template

This Page (contents):

• Tips for Writing a Letter of Intent

Sample Letters of Intent

In business, a letter of intent is commonly used as an initial proposal to the other party. These proposals may include purchases, acquisitions, contracts and mergers. While not binding, a letter of intent can help clarify the points of a deal or provide protection should a deal collapse.

Whatever may be your case, you can use our free Letter of Intent Template as a guide. Continue reading below, where you will find two different sample letters of intent as well as additional tips and resources.

Other Versions

Author : Brent Weight and Jon Wittwer

License : Limited Use

Description

Simplify the process of writing a letter of intent by starting with this template. It outlines the different sections and topics that should be included in your letter.

Tips: How to Write a Letter of Intent

• Use a proper business letter format.
• Determine the name of the correct person to write to. To help ensure the letter is read by the right people, avoid addressing the letter to generic titles or names.
• Remember, most of the provisions are not binding and are a starting point for negotiations. The letter is part of the business negotiation process. However, some provisions can be made binding such as non-disclosure agreements or a "no shop" provision.
• Be concise and stay on topic.
• Read many sample intent letters, such as the ones below. Real examples specific to your school or industry are very useful.

Business: Sample Letter of Intent to Purchase

Ryan Francom CFO Siding and More Inc 123 Anywhere Street Somewhereville, Best State 88889

Bill Stevenson President Rain Gutters R Us 123 Anywhere Street Somewhereville, Best State 88889

Dear Mr. Stevenson,

We hereby submit a letter of intent to purchase your business Rain Gutters R Us, its inventory and other assets. We envisage that the principal terms of the proposed transactions would be substantially as follows.

We would acquire Rain Gutters R Us including its facilities located at 123 Anywhere Street, its logo, brand, brand equity and customer lists. Furthermore, we would acquire all office and field equipment and inventory. As part of the deal, we would assume the current outstanding debt of $50,000.

As consideration for this, we would provide compensation of $400,000 as follows:

• $50,000 deposit on execution of a purchase agreement
• $100,000 after 15 day transfer period
• Balance in equal payments paid monthly the first 6 months after closing

As part of this letter of intent, we would require that you cease shopping for other buyers for a period no less than 60 days to provide us time to complete due diligence and finalize the agreement. We would also require that you not disclose our intent to purchase until after the purchase agreement has been completed and we can issue a joint press release.

This letter is not an official purchase agreement. All of the terms and conditions of the proposed transaction would be stated in the Purchase Agreement, to be negotiated, agreed and executed by both parties.

If we are selected as a prospective buyer, we anticipate that from the selection date to the closing will take no more than 45 days.

Ryan Francom

Letter of Intent to Accept Scholarship

Scott Young 123 Anywhere Street Somewhereville, Best State 88889

Mike Sullivan Head Coach Awesome University Football Program 123 Anywhere Street Somewhereville, Best State 88889

Dear Coach Sullivan,

I wanted to confirm to you in writing my intent to accept the football scholarship offered to me by Awesome University. I am excited to put on the colors of the fighting lobos and begin practicing with you this fall.

Please send me information that will help me get ready for the season including information about enrollment, housing and training. If you have further questions, I can be reached at (123) 456-7890.

Thank you again for this opportunity and I look forward to seeing you again this summer.

Scott Young

More Sample Letters of Intent

• Sample Letter of Intent for Acquisition - iastate.edu - This one includes various legal provisions. The sample includes a detailed explanation.
• Sample Letter of Intent for Graduate School - nyc.gov - Example of how to write a letter of intent to attend graduate school (submitted along with the graduate school application).
• National Letter of Intent (NLI) - nationalletter.org - An NLI is used to prohibit other schools from recruiting a student that has signed a letter of intent to accept a scholarship at a specific school. The NLI is sent to you by the school.

Sharing Our Letter of Intent Template

If you are running a related website or blog, and would like to recommend the use of our template, feel free to link to this page using the following URL: https://www.vertex42.com/WordTemplates/letter-of-intent.html

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How to Write a Letter Of Support (With Examples)

• How To Ask For A Letter Of Recommendation
• Letter Of Recommendation Over Interview
• Ask A Professor For A Recommendation
• Thank You For Reference
• Ask A Friend For A Reference
• Reference Request Email
• Best Regards In Email
• Letters Of Support

Find a Job You Really Want In

Summary. To write a letter of support , introduce yourself and then respectfully explain why the individual or organization you’re writing about deserves the reader’s backing. This letter can help students get scholarships, nonprofits get funding, and governments get reelected.

Letters of support are important considerations to make when applying for a job , for acceptance to a university, or for an organization looking for funding to support a goal.

The objective of these letters is relatively the same: to convince the person who reads them to take a specific action.

Being able to write a successful supporting letter is a great skill to have. In this article, we will go over how to write one, give an example, and give you tips to write the best support letter.

Key Takeaways

A letter of support can boost a student’s, organization’s, or government’s credibility.

Introduce yourself and then write your main points about why you support the individual or organization.

Be persuasive, but brief and respectful in your support letter.

What Is a Letter of Support?

How to write a letter of support, professional letter of support example, tips for writing an effective letter of support, support letter faq.

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A letter of support is a document used to bolster your credibility through a third-party testimonial. Letters of support are essential to students, businesses, and governments. For each, letters of support are used for different reasons.

For example, an organization or business might be looking for funding. A government may be applying for a grant to achieve a specific goal in a set amount of time. A student may be looking for their acceptance to a school, and a letter of support could help give them the additional credibility needed.

Letters of support can make or break an individual’s chances of getting what they want. That’s why you’ll want to make sure your letters are both effective and persuasive .

Make sure you know what your specific goal is so that you can best instruct the narrative, whether you are writing one or requesting one.

Although it may seem simple and straightforward to write a letter of support, there are a few details to be aware of before you dive in. Remember, writing a persuasive letter is the best chance you have of getting financial support for the goal you’re trying to achieve.

The header. Start the letter of support by including a heading on the top-left side of the letter. Here you can include the writer ’s name, institution, and the date of writing.

Salutation. Put the correct salutation in your letter, and be sure you are addressing the recipient correctly. Research to find out if they go by Dr., Mrs., Mr., or Ms., and address them with, “Dear.”

The introduction. The first thing you’ll want to do is introduce yourself . Who are you, and why should the reader care?

Next, be sure you clearly state your intent in the first few sentences and highlight your relationship with the applicant or the importance of your cause.

The body. The body of the letter should answer the question, “Why?” Whether it is what a student was like in class or why funding is necessary for a new initiative, it should clearly and articulately answer the “why” for the reader.

The conclusion. The ending of your letter of support should summarize your key points and restate the value of their support while offering any final details that could sway your reader.

As a best practice, a letter of support should be no longer than two pages in length, except for specific circumstances. Be sure to either ask for or provide any additional details or requirements that must be in the letter before the writer begins their process.

Letters of support can make a massive difference for applying students or certain causes, so it’s important to make sure you’re articulating your key points effectively. Use the template above as a starting point, but make an effort to personalize the letter as much as you can.

When requested and submitted, letters of support can be extremely influential in determining an acceptance or whether your project is worthy of funding.

Consider three parts – your opening, which identifies the project and who you are supporting, a middle that indicates the relationship between the writer and the funding effort, as well as closing remarks .

Lastly, remember to ensure all letters of support are addressed to the same person at the same address and that all terminology such as project or company names is being used correctly.

Letter of Support Sample Teresa Morris Lego Company 1275 Peachtree St. NE Atlanta, GA 30309 Dear Mrs. Morris, I am pleased to be writing a letter of support for my colleague Alyssa Bauble’s proposal for the development of the Boys Girls Club of America to the Lego Company to fund the Choice Program to encourage secondary schooling for low-income children. We strongly support this grant application and the focus on encouraging our city’s children by increasing access to affordable or free schooling options. As an organization whose mission is to better the lives of the youth across America through creativity and play, we know your true passion is fostering the brilliant minds of tomorrow. We’ve long admired your initiatives across your organization to fund projects that have greatly benefited the children of our country. Through this letter, we acknowledge the specific roles and responsibilities we will fulfill in this partnership. In the event you agree to the funding, we would expect our role in this project to include: Forming a true partnership to grant access for low-income youth to apply for scholarships or receive grants to attend secondary schooling. Gathering input from the children on ways to improve in the future. Study this roll-out as a national benchmark to model other programs with the potential to spread across the country. Creative and innovative ideas on how best to encourage membership. The Boys Girls Club of America will take responsibility to lead the Choice Program’s overall goals and strategy, as well as the day-to-day operations. We look forward to working with you in educating the youth of our communities. Sincerely, Lara Michigan Senior Director, Club Activities Boys Girls Club of America

Because this letter is so important, there are a few details you’ll want to take into consideration when you ask someone to write one or write one yourself:

Keep it short. When crafting your letter of support , ensure you are as concise as possible. Use short phrases when you can and direct language that gets to the point quickly.

Use proper formatting. An important letter requires attention to detail. Remember, first impressions are everything. Be sure that you format your letter, so it’s as visually appealing and easy to read as possible.

Proofread. Since first impressions are everything , make sure you proofread your letter for any spelling or grammatical errors. If your letter is dotted with mistakes, it will tarnish the letter’s credibility and be a turn-off for your reader.

Be persuasive, but not pushy. Because this is a persuasive letter, you’ll want to make sure that comes through in the tone of your letter. Be sure to stay away from pushy or rough language.

Try not to stress fundraising. Making fundraising the focal point of your letter could be a detriment to your cause. Instead of focusing on the money, keep your primary focus on the support you need for the proposed projects, such as education support.

Give them an out. As with any letter of request , it’s essential to ensure your reader has a way out, should they choose not to participate.

What is in a letter of support?

A letter of support contains an introduction of the writer and several persuasive main points. Whether it’s talking about how great the student was in class or how effective a nonprofit is, a support letter is trying to get the writer and the reader on the same page as far as the credibility of the letter’s subject.

Why is a letter of support required?

A letter of support is required to back up your claims about your credibility on an application. Students, businesses, nonprofits, and governments can benefit from letters of support when they’re applying for universities, scholarships, grants, or other programs.

Some applications may even require a support letter.

Who should write a letter of support?

Qualified people who have interacted with and are in support of the individual or organization they’re writing about should write a letter of support. Often organizations and individuals will ask you to write a letter of support, or you can offer them one for them to use if they want to.

Tufts Office of the Vice Provost for Research – How to Write an Effective Letter of Support

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Caitlin Mazur is a freelance writer at Zippia. Caitlin is passionate about helping Zippia’s readers land the jobs of their dreams by offering content that discusses job-seeking advice based on experience and extensive research. Caitlin holds a degree in English from Saint Joseph’s University in Philadelphia, PA.

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