how to use presentation number

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PowerPoint Presentations

How to Insert Slide Numbers in PowerPoint

Last Updated: January 22, 2024 Fact Checked

How to Add Slide Numbers

How to format slide numbers.

This article was co-authored by wikiHow staff writer, Nicole Levine, MFA . Nicole Levine is a Technology Writer and Editor for wikiHow. She has more than 20 years of experience creating technical documentation and leading support teams at major web hosting and software companies. Nicole also holds an MFA in Creative Writing from Portland State University and teaches composition, fiction-writing, and zine-making at various institutions. This article has been fact-checked, ensuring the accuracy of any cited facts and confirming the authority of its sources. This article has been viewed 75,732 times. Learn more...

This wikiHow guide teaches you how to number the slides in your PowerPoint presentation on your Windows PC or Mac. You can add slide numbers easily on the Insert tab and change the look and position of each number on your master slide.

Things You Should Know

To add slide numbers to your presentation, click the "Insert" tab, select "Header & Footer," check the box next to "Slide number," and click "Apply All."
The position, font, size, and color of your slide numbers is determined by your slide master.
To format your slides, click the "View" tab, select "Slide Master," click the first master slide, and edit the placeholder (the hashtag symbol) as needed.

Step 1 Click the Insert tab in your presentation.

If you don't want a slide number to appear on the first (title) slide, check the box next to "Don’t show on title slide" at the bottom-left corner.
All slides, including hidden slides, are included in the slide count. You'll also see slide numbers when you print your presentations. [2] X Trustworthy Source Microsoft Support Technical support and product information from Microsoft. Go to source

If slide numbers aren't showing up, the slide number placeholder was removed from your slide master . Skip down to this method to learn how to insert them if they're not showing up.
To remove all slide numbers, return to Insert > Header & Footer , uncheck "Slide Number," and click Apply to All .
To remove just one slide number, select the slide in the left panel, go to Insert > Header & Footer , uncheck "Slide Number," and click Apply .

Click the Insert tab, then click Text Box in the toolbar.
Click and drag a text box in any blank area of the slide. You can always reposition it later.
Click inside the text box.
Click Slide Number in the toolbar. You'll now see the hash symbol in the text box—the slide number placeholder.

Step 3 Select the slide number placeholder.

Click the Home tab.
Click the slide number placeholder to select it.
To change the color, click the "A" with a line under it in the toolbar, then select a color.
To change the font face and size, use the drop-down menus in the toolbar.
You can also make slide numbers bold, italicized, or underlined as you would other text. [3] X Trustworthy Source Microsoft Support Technical support and product information from Microsoft. Go to source
To return to your presentation, click Normal on the View tab.

Expert Q&A

You can also change the position of headers, footers , text boxes, and other elements when editing the master slide. Thanks Helpful 0 Not Helpful 0

↑ https://support.microsoft.com/en-us/office/add-page-numbers-date-and-time-or-footer-text-to-all-slides-in-powerpoint-for-mac-abb23f0c-760a-46ef-940e-be5074d3f287
↑ https://support.microsoft.com/en-au/office/change-the-fonts-in-a-footer-on-a-slide-ad433255-2de8-441e-99c8-b26a99b04d74

About This Article

To add slide numbering to your PowerPoint presentation, start by opening your presentation in PowerPoint. Then, click the "Insert" tab and select "Header & Footer" on the toolbar. Check the box next to "Slide number"—the preview in the upper-right corner of the window will update to display where the slide number will appear on each slide. If the first slide in your presentation is a title slide and you don’t want a number on it, place a checkmark next to "Don't show on title slide." Click "Apply to All" to add the slide number to each slide in your presentation. If the slide number doesn't look right on one of your slides, you can move it to a different location—just hover the mouse cursor over the slide number until it turns to a crosshair, then click-and-drag it somewhere that looks a little better. You can also change the position of your slide number on all slides at once by editing the Slide Master. Click the "View" tab, click "Slide Master" on the toolbar, and then click your Slide Master at the top of the left panel. Hover the mouse cursor over the slide number until it turns to a crosshair, then drag it to another location. Another thing you can do while editing the Slide Master is to change the size, font, or color of the slide number—double-click the slide number to select it, highlight the number, and then use the font face, size, and color options on the small menu above your cursor. Click "Close Master View" when you're finished. Any changes you made to the slide numbers in the Slide Master will apply to all slides in the presentation. Did this summary help you? Yes No