example business letter essay

How to Write Business Letter Essay: Elements, Fonts, Examples, Templates, Tips

Business letters are a crucial form of communication in the business world. Whether it's to send important information, make a request, or express appreciation, a well-written business letter can achieve significant results. However, it is equally important to ensure that the business letter is properly formatted. In this article, we will take a closer look at the different parts of a business letter template, the correct format, and the steps on how to format a business letter effectively. We will also provide you with a free template and an example for your reference.

Before we delve into the proper formatting of a business letter, it is essential to understand the different parts of a business letter.

Parts of Business Letter

Sender Information

The sender's information is the sender's name, address, and contact details. This information should be placed at the top of the letter, aligned to the left-hand side of the page. It is important to ensure that the sender's information is accurate and up-to-date. If there are any changes to the sender's details, it is essential to update them immediately.

The date should be included below the sender's information and aligned with the left-hand margin. The date is an essential part of the letter as it provides a reference point for the recipient. It is crucial to ensure that the date is accurate and corresponds with the date the letter was sent.

Recipient Information

The recipient's information consists of the recipient's name, title, and address. This information should be placed below the date, aligned with the left-hand margin. It is essential to ensure that the recipient's information is accurate and up-to-date. If there are any changes to the recipient's details, it is essential to update them immediately.

Salutation/Greeting

The salutation or greeting is the opening of the letter. It is usually addressed to the recipient and must be polite and professional. So, how to address a business letter properly?

If you know the name of the recipient, use their name; if not, use 'Dear Sir/Madam' or 'To Whom It May Concern.' The salutation sets the tone for the rest of the letter, so it is essential to get it right.

The body is the primary part of the letter and usually consists of three to four paragraphs. It should be well-structured and convey your message clearly and concisely. In this section, you can explain the reason for writing the letter, provide details, and request the action required. It is essential to ensure that the body of the letter is well-written and free from errors. The body of the letter is where you can make your case, so it is important to make it persuasive and convincing.

For example, if you are writing a business letter essay to a potential client, you might want to highlight your company's strengths and explain how your product or service can benefit them. You could also provide examples of how your product or service has helped other clients in the past.

On the other hand, if you are writing a business letter to a supplier, you might want to provide details about the products or services you require and explain any specific requirements you have. You could also provide information about your company's payment terms and any other relevant details.

The closing must be polite and formal. It should match the tone of the salutation and the rest of the letter. Examples of business letter closings include 'Sincerely,' 'Yours sincerely,' or 'Best regards.'

The closing is an essential part of the letter as it signals the end of the communication. It is important to choose an appropriate business letter closing that reflects the nature of the letter and the relationship between the sender and the recipient.

The letter should end with a signature, followed by the sender's name, title, and company name. The signature is a sign of authenticity and indicates that the letter has been written and sent by the sender. It is important to ensure that the signature is legible and matches the name of the sender.

Overall, according to our experts, a well-written and properly formatted business letter can be an effective tool for communication in the business world. By following the guidelines for each part of the letter, you can ensure that your message is clear, concise, and professional.

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Business Letter Format and Font Notes

Block format.

Normally, senders should stick to the block letter format. It is the most widespread layout of this type of document (but not the only possible one). It suggests that there should be a double space between paragraphs and a single space between the lines. All the text should be left-justified.

Keep in mind the correct formatting and font to ensure that your letter looks professional and is easily readable.

Block Format - The block letter format remains the commonly used layout for most business letters. It involves double-spacing between paragraphs and single-spacing within the lines while aligning all text to the left.

Modified Block Format - In the modified block formats, the date and closing are centered. The body of the letter, along with the sender's and recipient's addresses, is positioned on the left. Lines within the letter are single-spaced. Although less frequently used than the block format, it offers an alternative approach.

Semi-Block Format - Another option for creating an effective business letter format example is the semi-block format. It closely resembles the modified block format but differs in the indentation of paragraphs instead of left-justifying them.

Please note that these examples provide general guidance, and individual companies may have their own templates and letterhead designs.

For users of Microsoft Office 2000, the Letter Wizard feature can be helpful for creating business letters. Accessed through the Tools button, the Letter Wizard offers templates for semi-block, modified block, and block form letters. By inputting the necessary addresses and data, the Wizard will automatically format them. However, it may be less precise and may not meet the needs of experienced professionals. Therefore, when composing a business letter, it is advisable to consult additional formatting guidelines to ensure accuracy and professionalism.

Font and Font Size - Choosing the right font and font size is crucial in creating a professional-looking business letter. The preferred fonts for a business letter are Times New Roman, Arial, or Calibri, and the font size should be 12 points. These fonts are easy to read and are widely accepted in the business world.

According to our MBA essay writing service , it is essential to avoid using fancy or decorative fonts that may be difficult to read, as this can make your letter appear unprofessional. Additionally, using a font size smaller than 12 points can make your letter challenging to read, especially for older readers.

Margins and Line Spacing - The margins and line spacing are also essential elements of a well-formatted business letter. The standard margins for a business letter essay are one inch from all four sides of the page. This margin ensures that your letter looks neat and well-organized.

Line spacing should be one and a half, and the spacing between paragraphs should be double-spaced. This line spacing ensures that your letter is easy to read and that there is enough space between paragraphs for the reader to distinguish between different sections of the letter.

Alignment - The alignment of your letter is also crucial in creating a professional-looking document. The text of a business letter should be aligned to the left, except for the sender's information, which should be aligned to the right.

Aligning the text to the left ensures that the letter is easy to read and that the text flows smoothly. Aligning the sender's information to the right ensures that it stands out and is easy to find.

How to Write a Business Letter Essay

Writing a business letter is an essential skill that every professional should master. A well-written business letter can make a lasting impression on the recipient and help you achieve your goals. In this section, we will walk you through the seven steps on how to write a business letter format efficiently.

Step 1: Determine the Purpose

The first step in writing a business letter, including top interview questions, is to determine the purpose of the letter. Ask yourself what specific information you are seeking or what key points you wish to address during the interview. Identifying the purpose of the letter will enable you to structure your questions effectively and ensure a productive and informative interview session.

Step 2: Research the Recipient's Information

Before you start writing the letter, you need to ensure that you have the correct recipient's information. This includes the recipient's name, job title, company name, and address. Double-check the spelling of the recipient's name and the address to avoid any mistakes that could lead to the letter being sent to the wrong person.

Step 3: Plan the Content

Once you have identified the purpose of the letter and gathered the recipient's information, you can start planning the content of the letter. Jot down the primary points you want to convey and organize them logically. Consider the tone of the letter and ensure that it is appropriate for the recipient and the purpose of the letter.

It's also essential to consider the structure of the letter. Much like an essay on ethics , a typical business letter consists of an opening, a body, and a closing. The opening should be brief and introduce the purpose of the letter. The body should provide the details of the message, and when closing a business letter, you should summarize the main points with any necessary follow-up information.

Step 4: Write the Letter

Using the business letter format and the information you have gathered, write the letter in a clear, concise, and professional manner. Start with a business letter salutation, such as 'Dear Mr./Ms. [Last Name],' and be sure to use the appropriate title. In the body of the letter, provide the necessary details and information to support your purpose. Use a professional tone and avoid using slang or jargon that the recipient may not understand.

Step 5: Review and Edit

After you have written the letter, it's essential to review and edit it. Read through the letter to ensure that it is well-structured and that there are no spelling or grammatical errors. Edit the letter to make it more concise and persuasive. Consider the recipient's perspective and ensure that the letter addresses their needs and concerns.

Step 6: Print and Sign the Letter

Once you have reviewed and edited the letter, it's time to print it out and sign it in the space provided at the end. A handwritten signature adds a personal touch and shows that you have taken the time to sign the letter personally.

Step 7: Send the Letter

Finally, it's time to send the letter through the appropriate channels, such as email or postal mail. Ensure that the letter reaches the intended recipient and that you have followed up if necessary.

By following these seven steps, you can write an effective business letter essay that achieves your goals and leaves a lasting impression on the recipient.

How to Format a Business Letter Essay: 6 Tips

Writing a business letter can be a daunting task, but with the right format and tone, it can be a breeze. Here are some valuable tips on how to format a business letter essay effectively.

Use Clear and Concise Language

When writing a business letter, it is important to use a language that is easy to read and understand. Avoid using complex words and jargon that may confuse the reader. Keep your sentences short and to the point. This will help you get your message across quickly and effectively.

Maintain a Professional Tone

A business letter is a formal document, so it is important to maintain a professional tone. Just like when preparing a formal speech, you need to avoid using slang or informal language. Use a polite and respectful tone , even if you are writing to someone you know well. So, whether you need help with writing a formal email business letter send us your request. We ensure that it adheres to the appropriate tone, using polite and respectful language.

Ensure that the Letter is Well-Structured

A well-structured letter is easy to follow and understand. Use paragraphs to break up your text, and ensure that each paragraph has a clear and concise message. Use headings and subheadings to make it easy for the reader to navigate the letter.

Use Bullet Points or Numbering

Bullet points or numbering can make your letter essay more readable. Use them to highlight important points or to list items in a series. This will help the reader to quickly identify the key messages in your letter.

Use an Appropriate and Readable Font

The font you use can have a big impact on the readability of your letter. Use a font that is easy to read, such as Arial or Times New Roman. Avoid using fonts that are too small or too fancy, as they can be difficult to read.

Proofread the Letter Multiple Times

When you're done, make sure to send a completely polished business letter. Check for spelling and grammar errors, and ensure that your message is clear and concise. Ask someone else to read the letter and provide feedback, as a fresh pair of eyes can often catch mistakes that you may have missed.

By following these tips on how to create a business letter format, you can ensure that your business letter is well-formatted and effective. Remember to keep your tone professional and your message clear, and you will be sure to make a great impression on your reader.

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Business Letter Template

Here is a business letter format example, which might be useful before starting writing. And if you feel hesitant or unsure about writing on your own, you can always rely on our services.

[Your Name]

[Your Title/Position]

[Your Company/Organization]

[Your Address]

[City, State, ZIP]

[Email Address]

[Phone Number]

[Recipient's Name]

[Recipient's Title/Position]

[Recipient's Company/Organization]

[Recipient's Address]

Dear [Recipient's Name],

Subject Line: [Brief description of the purpose of the letter]

I hope this letter finds you well. I am writing to [state the purpose of the letter] and explore the possibility of [mention specific request, proposal, or opportunity]. I have carefully considered [briefly explain the rationale or context behind your request/proposal/opportunity].

[Provide additional details or supporting information related to your request/proposal/opportunity. This section may vary depending on the nature of your letter, but ensure it is clear and concise.]

Moreover, I am confident that [state how your request/proposal/opportunity will benefit the recipient or their organization]. By [mention the potential outcomes or advantages], we can [describe the positive impact it could have on both parties].

I would be delighted to discuss this matter further with you or any relevant representative from your organization. Please feel free to contact me at [your phone number or email address] to schedule a meeting or address any questions or concerns you may have.

Thank you for your attention to this matter. I look forward to hearing from you soon.

[Your Full Name]

Business Letter Example

Here is a business letter essay example prepared by our essay writers for hire , who are experts in this field.

Sales Manager

ABC Corporation

123 Main Street Anytown, USA 12345

[email protected]

(555) 123-4567 June 6, 2023

Emily Thompson

Procurement Manager

XYZ Company

456 Elm Avenue Otherville, USA 67890

Dear Ms. Thompson,

Subject: Proposal for Supplying Office Stationery

I hope this letter finds you well. I am writing to explore the possibility of supplying office stationery to XYZ Company. After carefully considering your organization's requirements and reviewing our extensive range of high-quality office supplies, I believe that ABC Corporation can fulfill your stationery needs efficiently and affordably.

ABC Corporation has been a trusted supplier of office products for over 10 years. We pride ourselves on delivering top-notch customer service and providing a wide variety of office stationery, including pens, paper, notepads, sticky notes, and other essential items. Our commitment to quality and timely delivery has earned us an excellent reputation in the industry.

By partnering with ABC Corporation for your office stationery requirements, you can benefit from our competitive pricing, bulk order discounts, and reliable inventory management system. Additionally, our dedicated account managers ensure personalized attention and prompt resolution of any issues that may arise.

We understand the importance of having a steady supply of office stationery to ensure uninterrupted workflow and productivity. Our efficient distribution network enables us to meet your requirements promptly, and our inventory management system helps prevent stockouts or excess inventory, ensuring cost-effectiveness for your organization.

I would be delighted to discuss your office stationery needs in more detail and provide a customized proposal that aligns with your requirements. Please feel free to contact me at (555) 123-4567 or via email at [email protected]. I am available at your convenience to schedule a meeting or address any questions or concerns you may have.

Thank you for considering ABC Corporation as your preferred office stationery supplier. We value the opportunity to serve your organization and look forward to the possibility of establishing a mutually beneficial business relationship.

John Davis Sales Manager ABC Corporation

Writing a business letter may initially appear overwhelming, but by understanding the structure and necessary steps involved, it can become a straightforward task. Whether you need to write a business letter our team is here to assist you. Trust our expertise to help you make a lasting impact with your correspondence or any research paper you may require.

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20 business letters, examples and tips

Creating a well-structured business letter can help you achieve an array of strategic objectives for your project or company. This blog will show you how to think about and improve your professional and business writing, and to create a variety of business letters to use for clients, customers, and prospects.

Summary/Overview

What all strong business letters have in common

According to Bill Birchard of the Harvard Business Review, the best business letters “ create an aha moment ” for the intended audience.

Doling out “sudden ‘pops’ of insight” that build on your well-told story keeps readers engaged and anticipating what’s next. Successful examples of business writing tend to share common core characteristics and competencies, and while utilizing proven formulas and templates to organize information is vital, it’s just one part of the equation. Thoughtful pacing and clear prose are also critical to a well-written business letter.

Consider the tips below when thinking out your business writing templates and objectives to create business letters that readers will find insightful and convincing.

Know your business, know your audience

Before getting started, gather proposal examples from your industry or your competitors. You want to be sure your proposal reflects the standards and approach common to your industry, but remember that even though you’re writing for business, your letter is still for a reading audience. Take the time to research and understand their experience, expectations, and needs.

Your business objective should guide how you approach your readers and write your letter. It’s the “why” for both you and your audience. When beginning your business letter, always ask yourself:

• What is your goal?
• What is needed to overcome the problem?
• How will the project support the business strategy?

Clarity is key, context is king

Relying on “business speak” might seem like an easy way to create an aura of authority when communicating with a business audience. However, there is a difference between good technical writing and the overuse of “jargon.”

Your audience will often have a strong technical background, and often want to read a clear connection to how your proposal or business letter helps accomplish their objective. Executives often look for input from technical experts before coming to a decision. Technical professionals will read your white paper, and it should be sufficiently detailed and fact-based for them to appreciate the content. In your business letter, technical-minded professionals will be seeking detailed and fact-based content to help guide their decisions.

However, you’ll need to “walk a fine line between high-level business ideas and on-the-ground technical details.” Your business letter should be accessible for business decision-makers like executives or department heads who hold a high-level understanding of the technical side of their business, but who may not be familiar with every bit of technical minutiae.

More than anything, context is vital to the people reading your letter. Through the entire experience, the reader of your business letter should know not only “the what,” but also “the why and how” of how your proposal helps them in their broader strategies and objectives. Follow these tips for making your case through a clear and contextually appropriate business letter:

• Be brief and convey only the essentials.
• Make it interesting, clear, and concise.
• Eliminate conjecture and minimize jargon.
• Describe your vision of the future.
• Demonstrate the value and benefits the project brings to the business.
• Ensure consistent style and readability.

Clean and functional design

A business letter can incorporate photography, charts, and infographics, but it is critical that all these elements be utilized to inform and not just to illustrate what can otherwise be read within your letter’s text. Business letter design should be clean and professional — with no filler!

Functionality is also key to demonstrating competence and building trust with your business audience. Your business letter should always be available as an easily accessible and downloadable PDF . The parts and sections of a business letter vary depending on your business needs and approach, but in all scenarios your letter will need to be easy to read and intuitively understandable by readers.

Tell your story

Be certain to write your business letter with an active voice and use concise sentences. According to the Harvard Business Review , “Most of the rules you learned in school —`Show, don’t tell’ or `Use the active voice’ — still hold.” Your prose should be clear, and your proposals easy to read, so don’t use excessive, overly descriptive language or too many adjectives. The flow of your business letter — the very story you are guiding your readers through — requires that you maintain their attention.

The Harvard Business review states:

“When you incorporate stories into your communications, big payoffs can result. Consider research that Melissa Lynne Murphy did at the University of Texas, looking at business crowdfunding campaigns. She found that study participants formed more-favorable impressions of the pitches that had richer narratives, giving them higher marks for entrepreneur credibility and business legitimacy. Study participants also expressed more willingness to invest in the projects and share infor­mation about them. The implication: No stories, no great funding success.”

Get to the point

At both the beginning and the end of your business letter, your audience should know why they are reading it and what they will get out of it. When taking on business writing, never forget what your reader needs most — the point.

If you are making a proposal, let them know exactly what you are proposing or offering, and what their options are. Consider presenting a variety of responses and solutions to your readers’ needs, teeing them up to make informed and empowered decisions based on your business letter.

Top examples of business letters and professional writing scenarios

Different strategies and objectives require varying approaches to creating your business letter. The different types of business letters below represent some of the common examples of business writing.

Executive summaries

Executive summaries begin with a concise encapsulation of the subject matter of your business letter or proposal. This summary should always contain the key takeaways and main ideas of your communication piece. The contents of an executive summary should always be entirely understandable and accessible to a non-technical audience.

As part of a longer or more complex business letter, it is often the first section of the piece, and the last written. It is a succinct summary of the entire business letter, conveying vital information and the end-to-end story to the reader.

Sales letter

A sales letter is one of the most basic and effective forms of direct marketing outreach. Applicable to many types of industries and businesses, this type of business letter plays a significant part in professional communication between companies and their prospects and clients, serving as an introduction to you and your company or product.

Sales letters tend to run the length of a single page, and respect strict formatting rules to make them as concise and approachable as possible. Common components of a sales letter include:

• Letterhead or sender’s address. Start with your letterhead or, if you’re not using one, your address.
• Recipient’s address. Address your letter to a specific person. Use the appropriate personal title, like “Mr.” or “Ms.” If appropriate, use the correct professional title, such as “Hon.” or “Commissioner.”
• Salutation. Use the personal title and last name of the recipient, or their full name if you’re unsure of their gender (“Dear Mr. Black” or “Dear Jamie Smith”). For professional titles, use the correct title and the last name (“Dear Dr. Jones”). If you personally know the recipient, you can use their first name (“Dear Jim”).
• Body. Make sure your letter is concise and to the point.
• Closing. Reiterate your main point and thank the recipient for their consideration. Close with a respectful salutation on a new line, such as “Sincerely yours,” followed by your signature and typed name.
• Enclosures or attachments. Whether a printed letter or a digital message, be sure to list any enclosed documents or attached files.

Request for proposal (RFP) documents

When you are the one who needs to hire a business or contractor for a project, you’ll need to create a request for proposal , widely known as an “RFP.”

To write a great RFP, you’ll need to include various types of important information about the specific needs of your company’s project. Your RFP should serve as an outline for potential contractors to review and should give them a good idea of the project’s scope so that they can create an effective proposal.

Some key inclusions of your RFP are:

• An introduction to your company and background information on the project
• The project goals and scope of services needed
• A deadline for receiving bids
• A timeline for when you expect to select a winning proposal
• What specific elements you would like included in the proposal
• Any specific challenges you’d like the contractors to solve
• Your estimated budget range for the project

White papers

Used across many industries, a white paper is a “persuasive essay that uses evidence, facts and reasoning to help a business audience understand a specific topic or particular problem.” They encourage target audiences like potential customers, donors, or business partners to consider approaching a challenge or problem in a recommended way, or to come to a specific conclusion in analyzing the subject matter covered. White papers are usually offered to a reading audience in the early or middle stages of a project or business cycle and are typically between 3,000 and 5,000 words in length.

Create engaging and convincing business letters with these free templates

Explore customizable free business letter templates to bring your professional writing to the next level with concise and eye-catching layouts to make your perfect business case .

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Business Communication  - How to Write a Formal Business Letter

Business communication  -, how to write a formal business letter, business communication how to write a formal business letter.

Business Communication: How to Write a Formal Business Letter

Lesson 7: how to write a formal business letter.

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How to write a formal business letter

Whenever you need to communicate with another company or share important news, business letters can present your message in a classic, polished style. Unlike internal memos, business letters are usually written from one company to another, which is why they’re so formal and structured . However, letters are also quite versatile, as they can be used for official requests, announcements, cover letters, and much more.

Despite the formality, letters can still have a friendly tone , especially because they include brief introductions before getting to the main point. Regardless of the tone you use in your letter, your writing should remain concise, clear, and easy to read.

Watch the video below to learn about formal business letters.

This lesson focuses on American business letters. Letters written in other parts of the world may have minor differences in formatting.

The structure of a business letter

The business letter’s precise structure is crucial to its look and readability. As you write your letter, you can follow the structure below to create an effective document.

• Opening : Include your mailing address, the full date (for example, July 30, 2017), and the recipient’s name, company, and address. Skip one line between your address, the date, and your recipient’s information. Don’t add your address if you’re using letterhead that already contains it.
• Salutation : Address the recipient using “Dear,” along with their title and last name, such as “Dear Mr. Collins” or “Dear Director Kinkade.” If you don’t know the recipient’s gender, use their full name, such as “Dear Taylor Dean.” Finally, be sure to add a colon to the end of the salutation.
• Body : In the first paragraph, introduce yourself and the main point of your letter. Following paragraphs should go into the details of your main point, while your final paragraph should restate the letter’s purpose and provide a call to action, if necessary.
• Closing : Recommended formal closings include “Sincerely” or “Yours truly.” For a more personal closing, consider using “Cordially” or “Best regards.” Regardless of what you choose, add a comma to the end of it.
• Signature : Skip four lines after the closing and type your name. Skip another line and type your job title and company name. If you’re submitting a hard copy, sign your name in the empty space using blue or black ink.
• Enclosures : If you’re including documents with this letter, list them here.

Another important part of the structure is the layout , which determines how the text is formatted. The most common layout for a business letter is known as block format , which keeps all text left-justified and single spaced, except for double spaces between the paragraphs. This layout keeps the letter looking clean and easy to read.

As stated in Business Writing Essentials , revision is a crucial part of writing. Review your letter to keep it concise, and proofread it for spelling and grammar errors. Once you’re finished writing, ask someone to read your letter and give you feedback , as they can spot errors you may have missed. Also make sure any enclosures are attached to your document and that any hard copies are signed.

After revising the content, consider the appearance of your letter. If you’re printing a hard copy, be sure to use quality paper. Also try using letterhead to give your document a more official look.

Example of a business letter

To see this lesson in action, let’s take a look at a polished business letter by reviewing the example below.

This letter looks great! The structure is perfect, and the text is left-justified and single spaced. The body is formal, friendly, and concise, while the salutation and closing look good. It also contains a handwritten signature, which means it’s ready to be submitted as a hard copy.

Knowing how to write a business letter will serve you well throughout your career. Keep practicing and studying it, and you’ll be able to communicate in a classic style.

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A Detailed Guide On Business Letter Format [Fonts, Elements, Examples]

E-mails are the modern-day tool for business-oriented communication. Earlier, people used to write letters manually. Digital advancements have transformed the style of professional interaction. Thus, as a working professional, you must know the proper  business letter format  to convey your thoughts and ideas in the most impressive way possible.

It is important to realize that business letters represent your employer. Hence, you cannot be casual while composing them. You must take care of the typos and grammatical errors. Besides, you need to understand the right way to organize the information and the total number of paragraphs in your letter. Today, we will be sharing some exclusive and highly useful tips that will help you quickly formulate an impressive business letter.

• 1 What Is A Business Letter Format?
• 2.1.1 Sender’s Address
• 2.1.3 Recipient’s Contact Information
• 2.1.4 Salutation
• 2.1.5 Letter Body
• 2.1.6 Closing
• 2.1.7 Signature
• 2.2.1 Formats
• 2.2.2 Fonts
• 2.2.3 Punctuation
• 3 How To Write A Successful Business Letter?
• 4.1 The Font Style And Size Matter
• 4.2 Maintain Proper Margin And Spacing
• 4.3 Content Is Important
• 5 Business Letter Example 
• 6 Wrapping Up

What Is A Business Letter Format?

A business letter is a formal or professional letter written by an organization or a person to another individual or business. Such letters should follow a  professional business letter format . This legal document is mostly used for corresponding with the clients, managers, agencies, employees, stakeholders, suppliers, other businesses, etc. Further, the information should be genuine and legitimate.

Knowing the  proper format for a   business letter  could help you in drafting a well-written letter and stand out while writing to potential clients, collaborations, and persuading people to participate in an event.

Prepare A Proper Business Letter Format

Your business letter has to be appropriately structured; from the beginning till the end. This makes your letter powerful and compels the reader to take it more seriously. So, by now you know  what business letter format is . Now, it’s time to look at the crucial elements of a professional business letter.

Major Parts Of A Business Letter

Here is an overview of all the essential elements of business letter writing:

• Sender’s contact details or address
• Contact details of the recipient
• Letter’s body
• Closing comments

Sender’s Address

The first component of a  standard business letter format is your own address. This rule applies while using a letterhead. However, if you are not using letterhead, then mention the sender’s address at the top.

Then, write the date right below it. Leave your name for the closing. The only details you should include are street address, zip code, and city.

Specify the date when the letter was written. If you started writing the letter a few days back, mention the date when you finished writing it. Always use the American date format while writing to a company in the United States. The date needs to be written in the following order: month, date, and then the year

For example “December 1 st , 2022″

Always keep a margin of two inches between the top of the page and the date. However, some formats may require you to tab towards the center to write the date. In that case, it would be best to specify the sender’s address on the letterhead itself.

Recipient’s Contact Information

A  formal business letter format  always includes the recipient’s name, title, company, and address. Make sure to address the recipient properly using personal titles such as Mrs., Mr., Ms., Dr., etc. You may need to do some research and look up this information online.

This is one of the major parts of a business letter that starts right below the date line. The details are always aligned on the left end of the page. The name of the country comes last in capital letters.

The salutation should seem professional. It includes the same name as that in the recipient’s address.  Do not forget to mention the personal title here as well. You can skip the recipient’s last name if you are familiar with them. For instance, “ Dear Susan ”.

However, otherwise, you must use the personal title as well as the last name followed by a colon. Besides, leave a blank line post salutation.

In case you are uncertain about the recipient’s gender, then you can stick with the non-sexist salutation options. For instance, mention the job title followed by the recipient’s name. Or, you can simply write their full name.

Never use casual greetings such as “Hello”, or “Hi”. Further, you can frame the opening salutation with “to whom it may concern”.

Letter Body

The ideal business letter format  requires you to separate the different paragraphs using a blank line. Further, left-justify the paragraphs within the body.

In the first paragraph, write a friendly greeting. Besides, introduce your basic motive behind writing the letter. As you move further, the following paragraphs should justify the value of the key points. Moreover, they should provide insights into the letter’s purpose and other major information.

Then, the last and final paragraph also called a closing paragraph, should restate the letter’s purpose clearly. Also, summarize the letter’s essence and thank the reader for reviewing it. You can also include a call to action if necessary.

While closing your letter, keep it short and sweet. The ideal length would be two sentences. Here, capitalize the first word and then leave at least four lines between it and the sender’s title. For less formal communication, you may use “sincerely” or “respectfully yours”. In case of formal correspondence, use “regards” or “yours”.

Those who use a colon post salutation can use a comma after the closing. Else, you can completely skip the punctuation after the closing salutation.

As per the  format of a business letter , your signature comes right beneath the closing salutation. In case of a hard copy, leave some space for the manual signature. Right below it, write your full name, title, email address, phone number, and additional contact details. Maintain four single spaces between the signature details and the closing.

Also, read how to make a proper essay format .

A Note On Business Letter Format And Font

Business letters should be in appropriate formats and the fonts that you use must be chosen carefully. Let’s discuss it in detail.

• Block Format

People mostly prefer block letter format while composing business letters. As per the block format, the paragraphs should be double-spaced, and the lines should be separated with a single space. Further, left-justify the text in the paragraph.

• Modified Block

The modified block format includes the date and closing placed right in the center. Keep the body, recipient’s address, and the sender’s address on the left side. Make sure to maintain single-space. Though, this format is not that commonly used.

The semi-block  format for a business letter  is the least used format among all. It is quite similar to the modified block. However, the paragraphs are intended, instead of left-justified. Every company works with a personalized template and letterhead.

You need to ensure that your business letter is readable. Hence, it is essential to stick to a font that’s decent and easy to read. Further, it should appeal to the reader’s eyes. So, choose an impressive font and meet the recipient’s expectations.

Some of the widely used formats are Times New Roman and Arial in size 12. However, nowadays companies have become somewhat liberal in their choice of fonts.

Punctuation

As per the  standard business letter format , avoid using punctuation post salutation and the closing. However, this practice is not applicable everywhere.

Mostly, a colon ( : ) is used after the salutation, and (, ) is used post the closing of the business letter.      Always remember that you cannot replace a comma with a colon.

How To Write A Successful Business Letter?

A business letter is a highly important tool for professional communication. A proper business letter format helps you draft an impactful copy that can take up your career slope.

We have already discussed the major parts of a business letter such as a formal salutation, a detailed body with the necessary information, a quick intro, contact information, a proper closing, and the signature.

Here is the perfect step-by-step procedure to compose an impressive business letter.

• Start with a standard template. It will help you understand the right format for your business letter. Further, you would be able to properly organize the document.
• Recognize your purpose for writing the business letter. It will help you focus throughout the process.
• You need to specify the complete contact details of yourself and the recipient. Keep this information and the top end of the letter.
• Keep the salutation formal.
• Introduce yourself to the recipient with a concise and direct paragraph. Furthermore, mention the reason for writing the letter.
• Provide more information about your purpose of writing in the further paragraphs.
• Recap all the details in the closing paragraph. Do thank the recipient for taking out the time to review your letter. Besides, you can also write about your follow-up plans.
• End the business letter with a formal signature.

These points should be followed in the same order. It is the best way to arrange all the information meaningfully and draft an impressive letter.

How To Format A Business Letter?

One of the trickiest parts of writing a business letter is the choice of format. Being a formal document, your business letter should reflect professionalism. Besides, it must have a solid structure. For first-timers, it could be a bit difficult to choose the  format for a business letter .

So, here we are to help you! Let us guide you with the right way for a formal business letter format.

The Font Style And Size Matter

Remember what we told you about the fonts? They are important for readability and help in maintaining a clean look. Thus, always pick a font that looks professional, decent, and offers readability. Avoid choosing something fancy.

Some of the highly preferred fonts are Times New Roman, Arial, Calibri, Avenir, Roboto, etc.

Talking about the font size, go for the smallest size which is readable. The ideal size would be 10 to 12 points.

Maintain Proper Margin And Spacing

The adequate margin and spacing can really transform your business letter into a professionally-looking one. These are crucial tips to making your letter readable, and clean.

Let’s share some important tips regarding spacing and margin in the documents.

• At the topmost part of the letter, separate the different elements through spacing.
• Include a space right before starting the letter.
• Divide the letter of the body using a single space.
• The closing paragraph should be divided using additional space, before and after.

These  professional letter format  tips will help you with a wonderful-looking and clean output. Just ensure that all the information is aligned on the left side. Also, keep a one-inch margin.

Content Is Important

Since you are focusing a lot on the look and readability of the document, do not forget about the content. Always remember to include the important sections and components within your letter.

Another thing to be careful about is the beginning as well as the ending of the document. It’s best to use formal greetings like “Dear (recipient’s name)”, and “Dear Ms./Mr.”.  Or, you can simply go for the general ones.

Similarly, close the letter appropriately with “Sincerely”, “Respectfully”, etc.

Business Letter Example  

Let us now demonstrate the details we have just discussed with a business letter example. It will provide you with clarity about the proper way to format your letter.

Miley Sanders Sr. Sales Manager 66 Front Street Whitehall, W3 +1 123-456-7890 [email protected]  January 1 st , 2022 Bill Mathew CEO 98 Barley Street Springfield, MI +1 356-789-1234 Dear Bill Mathew, I am delighted to recommend John Black for the position of Jr. Sales Manager with Zen. I am Miley Sanders, a senior sales manager at Neogen Sales & Services. I hold 7+ years of experience in the sales industry and have had the pleasure to work with many specialists throughout my professional journey. I deeply feel Mr. John is one individual who really stands out and would be the perfect choice for this role. I have worked closely with John and he never failed to impress me with his prowess and knowledge. I am in awe of his excellent demonstration in customer acquisition, customer retention, and sales. He has been serving the organization for over 6 years and always demonstrated excellent performance. John has outdone his team in terms of achieving sales targets. His efforts were rewarded with numerous promotions, and have now led him to the role of junior sales manager. John also scores at the top when it comes to soft skills. He hones a positive attitude and strong work ethic. His effective communication skills and charming personality are appreciated not only by the customers but also by the employees. I am highly confident with my recommendation for John Black. He has the potential to become a valuable asset for Zen. Apart from having proven his strong ability to leverage his hard and soft skills for the benefit of Zen, he meets all the requirements and expectations mentioned in the job opening for the Jr. Sales Manager role. That’s what made me write this referral for this position. Thank you for considering this recommendation. If you need more details, please do not hesitate to contact me via phone at +1 123-456-7890 or email at [email protected]. I would be glad to discuss further. Sincerely, Miley Sanders Sr. Sales Manager

Wrapping Up

A  business letter format  helps you organize the information and make your document look presentable. You should aim at making your business letter professional and compelling. It is not a place to be sloppy or make mistakes. You cannot afford errors. Further, try your best to articulate the information clearly. Once you master the art of writing a business letter, it will facilitate your professional journey. It is a major skill that will reward you throughout your career. We hope you found this post insightful!

Even if you are unable to create the best one, just connect with us as we have the best writers for you. our highly qualified writers are well versed with writing assignment projects and all kinds of writing projects. You just need to connect with us for any writing query.

7 Top Business Writing Examples: A Guide For Business Writers

Business writing comes in many shapes and sizes. Study these 7 business writing examples to learn how to use written communication in your company.

Business writing is a part of everyday business operations, regardless of company size. The sentence structure, word choice, and formatting of a piece of business communication is specific to the type of document being sent. Employees asked to craft a business document need to understand the different types of business writing that are out there. Several general writing tips apply to all types of business writing, including:

• Write in active voice, not passive voice
• Be concise and direct in your communication
• Commit to avoiding typos by proofreading and using grammar and spell check programs
• Avoid jargon and buzzwords
• Use acronyms sparingly

In addition, anyone who is writing for a business must commit to error-free work. Most companies will have writing guides covering the style and tone of their written documents, and writers should also study these. Still, there is some variety within the different types of writing used in business. Here is a list of business writing examples you can study to craft better-written works for your business or organization.

1. Business Letters

2. business emails, 4. handbooks, 5. business reports, 6. meeting agendas, 7. press releases.

Business letters are a form of transactional business writing. A business letter is a formal written document sent from one person within an organization to another. There are many times when someone might need to use this type of business communication, including:

• Business proposal letters: These letters propose a business arrangement between two parties and outline the terms of that arrangement.
• Letter of recommendation : A recommendation letter is sent to a potential employer to recommend an applicant for a position.
• Follow-up letters: After an interview or other in-person communication, business professionals usually send a follow-up letter that covers the conversation or interview and any questions that arise afterward.
• Offer letter: An offer letter outlines the terms of a business offer, usually when a job offer is on the table.
• Cover letter : A cover letter accompanies a resume or application for a job.
• Resignation letter: This letter tells a company that you are giving notice to quit your job. Most companies require a resignation letter within a few weeks of the end date.

Here is a template that you can use when writing a business letter. Keep in mind that you will skip a line between each section:

• Your contact information
• Date in month, day, year format
• Recipient’s job title, company name, and address
• Salutation, usually in “Dear Person’s Name” format
• Body of the letter, single-spaced for each paragraph with a space between them.
• Call to action to end the body of the letter that includes email and phone number, if appropriate.
• Closing in the format “Respectfully yours,”
• Handwritten signature

Here is how this might look:

John Smith 123 Drury Lane New York, NY 12345

April 20, 2021

Sarah Collins Director, Human Resources ACME Tech 123 Business Road New York, NY 12345

Dear Ms. Collins,

I am writing to tell you about our upcoming tech event in New York and to invite you to be a keynote speaker. The event will be held from September 15 through 18 in the Raddison hotel.

Over the past five years, I have watched your expertise in human resources as you grew ACME Tech and onboarded new people. We believe that you will be an asset to our attendees who are looking for ways better to integrate their new hires into their tech companies.

Your speaker’s package will include accommodation, meals, and a modest honorarium.

If you have any questions, don’t hesitate to contact me at [email protected] or call 444-444-4444. I look forward to hearing from you.

(Signature)

Business emails are similar in structure to business letters. However, they also contain a subject line. In this form of professional communication, you will want the subject line to tell who the email is from and why it is sent. Within the email, you will follow the same format as a business letter but skip the contact information and date at the top. The structure of the letter should be similar. In the signature, close the letter with your name, title, phone number, and email address. Here is how you might adjust the previous business letter to fit the email format:

Subject: September Keynote Speaker Invitation

I am writing to tell you about our upcoming tech event in New York and to invite you to be a keynote speaker. The event will be held on September 15 through 18 in the Raddison hotel.

If you have any questions, please contact me at [email protected] or call 444-444-4444. I look forward to hearing from you.

John Smith, Marketing Coordinator, Tech Events Inc.

[email protected] 444-444-4444

A memo or memorandum is a short, concise form of communication usually sent to a group of people within a business. It is typically used to announce some sort to the organization’s members. Memos have a specific template for the heading, which is:

• TO: (full names of readers and job titles)
• FROM: (Sender’s full name and title)
• DATE: (Complete date)
• SUBJECT: (Short subject that thoroughly indicates the main point of the memo)

The memo itself has an introduction that restates the subject in a sentence . The body paragraphs provide reasons for the announcement or other purpose of the memo. It ends with a concluding paragraph that summarizes the points and reminds the readers what they are supposed to do with the information contained. Here is an example of a practical memo:

To: The HR Team

From: John Smith, Manager

Date: April 20, 2021

Subject: Inappropriate use of phone apps during company time.

It has been brought to my attention that some in the office spend too much time on the clock playing on their phones.

Recent statistical research has found that people spending time on phone games costs around $1 million a year to the average company. That is a loss we cannot afford.

We do not want to put in unnecessary rules, so please be more conscious about your phone use. Remember, you are on company time.

John Smith, Manager

Handbooks provide information that employees need to do their jobs well. This includes the rules of the office or company and procedures that must be followed to work for the company. Employee handbooks are essential in terms of the legalities of employment. If something is not clearly outlined in the handbook, employees may not be held liable for those actions. They also need to be clear and instructional, so employees can read them and understand expectations clearly. While every company will have its own rules, some of the components of most employee handbooks include:

• Company mission statement and history
• Legal declarations
• Hours and compensation
• Overtime policies
• Responsibilities and expectations
• company holidays and paid time off
• Promotion opportunities
• Travel and reimbursement rules

Showing an example of a handbook is impossible due to its length, but here is an excerpt showing what a handbook might sound like. This example comes from Indeed.com . You find also find these about us page examples helpful.

2. Dress code

We will provide you with four t-shirts with our name on them and four white waist aprons. You can choose your t-shirts in three colors and sizes. You are responsible for taking the shirts and the aprons home and laundering them after your shift. They can be replaced for free if they get ruined at work or elsewhere. Employees can wear jeans without holes, slacks and skirts, and shorts no more than six inches above the knee. Leggings and other workout clothing are not permitted. You can wear any shoes but must be close-toed for safety reasons.

Business reports are informational writing that shows the organization’s results or information about a project. Typically, these reports contain data and research and are sent to leadership or stakeholders to help them make decisions for the business. There are many types of reports that a business can make, including reports on:

• Investigations
• Feasibility
• Recommendations for the business

The parts of a business report include:

• Executive summary
• Table of contents
• Introduction
• Body, which may be bullet points instead of paragraphs
• Optional Appendix

Here is an example of an excerpt from a business report:

In 2021, ACME Tech signed ten new clients, and social media was essential in landing those clients. This report summarizes the reach of our social media presence, providing results that can help us grow our marketing efforts in the coming year.

While it would be ideal for every employee to attend every meeting, sometimes this is not possible. Meeting agendas are short guides to the topics covered in a business meeting. This is also one of the informational forms of business writing. Meeting agendas are written before the meeting and guide the direction of the meeting. They are written in outline form or bullet points so the meeting’s leader can easily see what needs to happen. After the meeting, the agenda can be sent to people who could not attend, so they know what happened. Here is an example of an agenda:

MEETING AGENDA

Date: April 20, 2021 Time: 12 p.m. Location: Conference room

AGENDA DETAILS

Goals: The goal of the meeting is to discuss social media marketing strategies to implement for the coming fiscal year.

Review past social media campaigns

Time: 15 minutes Purpose: Provide information Leader: John Smith

a. Show examples of social media campaigns b. Review the effectiveness of these campaigns c. Identify the campaigns that were the most effective.

Press releases are sent to major news outlets to announce changes or news within the organization. They can be helpful in marketing because they keep the name of the business in front of its potential customers, and they can also help encourage excitement about good changes for the business. However, press releases are rarely used for bad news, aiming to improve marketing with them. Press releases use a professional tone and good business writing techniques. They are never longer than 500 words and usually have quotes from leadership or stakeholders. They end with a boilerplate “about us” content pointing back to the business. Here is an example of a press release:

ACME Tech Announces New CEO

The new leader comes at a time of unprecedented growth for the New York tech company.

NEW YORK, NY, April 20, 2021 – ACME Tech, a New York-based tech firm, announced Wednesday that it is bringing on a new CEO. Gerald Fitzgerald will join the company in September at the start of their fiscal year.

The interim CEO expressed excitement about the addition. “I am thrilled to bring such a strong leader to our company when experiencing unprecedented growth. I look forward to partnering with Gerald to push ACME Tech to new heights.”

Mr. Fitzgerald is expected to focus strongly on the company’s social media presence and on bringing new, innovative products to market.

About ACME Tech

ACME Tech is a tech firm from New York that focuses on innovative business-to-business products. They are known for their CRM software products specifically.

Looking for more? Check out our article on the best style guide for business writing !

Nicole Harms has been writing professionally since 2006. She specializes in education content and real estate writing but enjoys a wide gamut of topics. Her goal is to connect with the reader in an engaging, but informative way. Her work has been featured on USA Today, and she ghostwrites for many high-profile companies. As a former teacher, she is passionate about both research and grammar, giving her clients the quality they demand in today's online marketing world.

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Writing Business Memos

WHAT IS A BUSINESS MEMO?

A business memo is a short document used to transmit information within an organization. Memos are characterized by being brief, direct, and easy to navigate. They are less formal than letters but should maintain a professional, succinct style. Often, the purpose of a business memo is twofold: to identify a problem and propose a solution. Other times, memos may provide or request factual information. 

Business memos are designed to accommodate busy readers who want to find the information they need from the memo quickly and easily. In writing a business memo, you should structure your memo to accommodate three kinds of readers:

• Those who read only the executive summary
• Those who skim the entire memo for its key points and a few details they're interested in
• Those who read the entire document for the details that support its major claims or recommendations

Bear in mind that these readers may have different purposes in reading the memo. Often, readers need to make policy and action decisions based on the recommendations. Others may want to obtain specific information (evidence) needed to understand and justify policy and action decisions. Readers may also want to get a sense of your professional ability and judgment.

In determining the purpose and audience of your memo, ask yourself: Who is the intended recipient of this memo? What do I want the recipient to do after reading the memo? What information will the recipient be looking for in the memo? These kinds of questions will help guide your content, structure, and style choices. 

HOW DO I WRITE AN EFFECTIVE BUSINESS MEMO?

As stated above, an effective business memo is brief, direct, and easy to navigate. The following five writing strategies help readers to navigate business memos easily and quickly:

• Present the main point first. This may be the single most important guideline about the structure and content of memos. Readers should quickly grasp the content and significance of the memo. If readers have a question or problem, they want to know the answer or solution immediately—if readers want more information, they can continue reading. In other words, supporting details should follow the main point or conclusion, not precede it.
• Maintain a professional, succinct style. The style of your writing should be appropriate to your audience: In this case, your audience is your boss, your coworkers, or both. So, your style should be professional, straightforward, cordial, and easy to read. To achieve such a style, use short, active sentences. Avoid jargon and pretentious language. Maintain a positive or neutral tone; avoid negative language if possible. In addition to making memos easier to read, a professional writing style also improves the writer’s credibility.
• Create a very specific subject line to give the reader an immediate idea of the memo's (or message's) subject and purpose. The subject line should orient the reader to the subject and purpose of the memo and provide a handy reference for filing and quick review. Suppose, for instance, that you were writing to request authorization and funding for a business trip. You'd avoid a general subject line like "Publisher's Convention" or "Trip to AWP Conference" in favor of something more specific like "Request for funds: AWP conference." The last example would tell the reader the subject and what she was being asked to do about it.
• Presents the main request, recommendation or conclusion
• Summarizes then previews the main facts, arguments and evidence
• Forecasts the structure and order of information presented in the remainder of the memo
• Like the subject line, the executive summary provides a quick overview of the purpose and content of the memo. The reader uses it to guide both a quick first reading and subsequent rapid reviews.
• Use format features, such as headings, to signal structure and guide readers to the information they're seeking. Headings provide an outline of the memo, enabling the reader to quickly see what the major topics or points are and where to find them in the memo. Make headings parallel with each other and as specific as possible. Other format features that signal structure and guide readers include short paragraphs and blocks of text, lists set off by indentations, numbers or bullets, or generous use of white space to guide the eye.

STANDARD MEMO HEADING

Though the format for a memo may vary from one organization to another, the standard heading consists of a series of clearly labeled lines that convey key information about the memo’s contents and its distribution. The following are standard elements of a memo header:

Date:                                                               The date on which the memo is distributed

To:                                                                   The person(s) to whom it is primarily addressed

(sometimes with job title)

cc:                                                                    Name(s) of anyone else who receives a copy

From:                                                               Name of the writer, usually followed by his/her

handwritten initials (sometimes with job title)

Subject: or Re:                                                 Concise statement of the memo’s topic

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Example of a Great Essay | Explanations, Tips & Tricks

Published on February 9, 2015 by Shane Bryson . Revised on July 23, 2023 by Shona McCombes.

This example guides you through the structure of an essay. It shows how to build an effective introduction , focused paragraphs , clear transitions between ideas, and a strong conclusion .

Each paragraph addresses a single central point, introduced by a topic sentence , and each point is directly related to the thesis statement .

As you read, hover over the highlighted parts to learn what they do and why they work.

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Table of contents

Other interesting articles, frequently asked questions about writing an essay, an appeal to the senses: the development of the braille system in nineteenth-century france.

The invention of Braille was a major turning point in the history of disability. The writing system of raised dots used by visually impaired people was developed by Louis Braille in nineteenth-century France. In a society that did not value disabled people in general, blindness was particularly stigmatized, and lack of access to reading and writing was a significant barrier to social participation. The idea of tactile reading was not entirely new, but existing methods based on sighted systems were difficult to learn and use. As the first writing system designed for blind people’s needs, Braille was a groundbreaking new accessibility tool. It not only provided practical benefits, but also helped change the cultural status of blindness. This essay begins by discussing the situation of blind people in nineteenth-century Europe. It then describes the invention of Braille and the gradual process of its acceptance within blind education. Subsequently, it explores the wide-ranging effects of this invention on blind people’s social and cultural lives.

Lack of access to reading and writing put blind people at a serious disadvantage in nineteenth-century society. Text was one of the primary methods through which people engaged with culture, communicated with others, and accessed information; without a well-developed reading system that did not rely on sight, blind people were excluded from social participation (Weygand, 2009). While disabled people in general suffered from discrimination, blindness was widely viewed as the worst disability, and it was commonly believed that blind people were incapable of pursuing a profession or improving themselves through culture (Weygand, 2009). This demonstrates the importance of reading and writing to social status at the time: without access to text, it was considered impossible to fully participate in society. Blind people were excluded from the sighted world, but also entirely dependent on sighted people for information and education.

In France, debates about how to deal with disability led to the adoption of different strategies over time. While people with temporary difficulties were able to access public welfare, the most common response to people with long-term disabilities, such as hearing or vision loss, was to group them together in institutions (Tombs, 1996). At first, a joint institute for the blind and deaf was created, and although the partnership was motivated more by financial considerations than by the well-being of the residents, the institute aimed to help people develop skills valuable to society (Weygand, 2009). Eventually blind institutions were separated from deaf institutions, and the focus shifted towards education of the blind, as was the case for the Royal Institute for Blind Youth, which Louis Braille attended (Jimenez et al, 2009). The growing acknowledgement of the uniqueness of different disabilities led to more targeted education strategies, fostering an environment in which the benefits of a specifically blind education could be more widely recognized.

Several different systems of tactile reading can be seen as forerunners to the method Louis Braille developed, but these systems were all developed based on the sighted system. The Royal Institute for Blind Youth in Paris taught the students to read embossed roman letters, a method created by the school’s founder, Valentin Hauy (Jimenez et al., 2009). Reading this way proved to be a rather arduous task, as the letters were difficult to distinguish by touch. The embossed letter method was based on the reading system of sighted people, with minimal adaptation for those with vision loss. As a result, this method did not gain significant success among blind students.

Louis Braille was bound to be influenced by his school’s founder, but the most influential pre-Braille tactile reading system was Charles Barbier’s night writing. A soldier in Napoleon’s army, Barbier developed a system in 1819 that used 12 dots with a five line musical staff (Kersten, 1997). His intention was to develop a system that would allow the military to communicate at night without the need for light (Herron, 2009). The code developed by Barbier was phonetic (Jimenez et al., 2009); in other words, the code was designed for sighted people and was based on the sounds of words, not on an actual alphabet. Barbier discovered that variants of raised dots within a square were the easiest method of reading by touch (Jimenez et al., 2009). This system proved effective for the transmission of short messages between military personnel, but the symbols were too large for the fingertip, greatly reducing the speed at which a message could be read (Herron, 2009). For this reason, it was unsuitable for daily use and was not widely adopted in the blind community.

Nevertheless, Barbier’s military dot system was more efficient than Hauy’s embossed letters, and it provided the framework within which Louis Braille developed his method. Barbier’s system, with its dashes and dots, could form over 4000 combinations (Jimenez et al., 2009). Compared to the 26 letters of the Latin alphabet, this was an absurdly high number. Braille kept the raised dot form, but developed a more manageable system that would reflect the sighted alphabet. He replaced Barbier’s dashes and dots with just six dots in a rectangular configuration (Jimenez et al., 2009). The result was that the blind population in France had a tactile reading system using dots (like Barbier’s) that was based on the structure of the sighted alphabet (like Hauy’s); crucially, this system was the first developed specifically for the purposes of the blind.

While the Braille system gained immediate popularity with the blind students at the Institute in Paris, it had to gain acceptance among the sighted before its adoption throughout France. This support was necessary because sighted teachers and leaders had ultimate control over the propagation of Braille resources. Many of the teachers at the Royal Institute for Blind Youth resisted learning Braille’s system because they found the tactile method of reading difficult to learn (Bullock & Galst, 2009). This resistance was symptomatic of the prevalent attitude that the blind population had to adapt to the sighted world rather than develop their own tools and methods. Over time, however, with the increasing impetus to make social contribution possible for all, teachers began to appreciate the usefulness of Braille’s system (Bullock & Galst, 2009), realizing that access to reading could help improve the productivity and integration of people with vision loss. It took approximately 30 years, but the French government eventually approved the Braille system, and it was established throughout the country (Bullock & Galst, 2009).

Although Blind people remained marginalized throughout the nineteenth century, the Braille system granted them growing opportunities for social participation. Most obviously, Braille allowed people with vision loss to read the same alphabet used by sighted people (Bullock & Galst, 2009), allowing them to participate in certain cultural experiences previously unavailable to them. Written works, such as books and poetry, had previously been inaccessible to the blind population without the aid of a reader, limiting their autonomy. As books began to be distributed in Braille, this barrier was reduced, enabling people with vision loss to access information autonomously. The closing of the gap between the abilities of blind and the sighted contributed to a gradual shift in blind people’s status, lessening the cultural perception of the blind as essentially different and facilitating greater social integration.

The Braille system also had important cultural effects beyond the sphere of written culture. Its invention later led to the development of a music notation system for the blind, although Louis Braille did not develop this system himself (Jimenez, et al., 2009). This development helped remove a cultural obstacle that had been introduced by the popularization of written musical notation in the early 1500s. While music had previously been an arena in which the blind could participate on equal footing, the transition from memory-based performance to notation-based performance meant that blind musicians were no longer able to compete with sighted musicians (Kersten, 1997). As a result, a tactile musical notation system became necessary for professional equality between blind and sighted musicians (Kersten, 1997).

Braille paved the way for dramatic cultural changes in the way blind people were treated and the opportunities available to them. Louis Braille’s innovation was to reimagine existing reading systems from a blind perspective, and the success of this invention required sighted teachers to adapt to their students’ reality instead of the other way around. In this sense, Braille helped drive broader social changes in the status of blindness. New accessibility tools provide practical advantages to those who need them, but they can also change the perspectives and attitudes of those who do not.

Bullock, J. D., & Galst, J. M. (2009). The Story of Louis Braille. Archives of Ophthalmology , 127(11), 1532. https://​doi.org/10.1001/​archophthalmol.2009.286.

Herron, M. (2009, May 6). Blind visionary. Retrieved from https://​eandt.theiet.org/​content/​articles/2009/05/​blind-visionary/.

Jiménez, J., Olea, J., Torres, J., Alonso, I., Harder, D., & Fischer, K. (2009). Biography of Louis Braille and Invention of the Braille Alphabet. Survey of Ophthalmology , 54(1), 142–149. https://​doi.org/10.1016/​j.survophthal.2008.10.006.

Kersten, F.G. (1997). The history and development of Braille music methodology. The Bulletin of Historical Research in Music Education , 18(2). Retrieved from https://​www.jstor.org/​stable/40214926.

Mellor, C.M. (2006). Louis Braille: A touch of genius . Boston: National Braille Press.

Tombs, R. (1996). France: 1814-1914 . London: Pearson Education Ltd.

Weygand, Z. (2009). The blind in French society from the Middle Ages to the century of Louis Braille . Stanford: Stanford University Press.

If you want to know more about AI tools , college essays , or fallacies make sure to check out some of our other articles with explanations and examples or go directly to our tools!

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An essay is a focused piece of writing that explains, argues, describes, or narrates.

In high school, you may have to write many different types of essays to develop your writing skills.

Academic essays at college level are usually argumentative : you develop a clear thesis about your topic and make a case for your position using evidence, analysis and interpretation.

The structure of an essay is divided into an introduction that presents your topic and thesis statement , a body containing your in-depth analysis and arguments, and a conclusion wrapping up your ideas.

The structure of the body is flexible, but you should always spend some time thinking about how you can organize your essay to best serve your ideas.

Your essay introduction should include three main things, in this order:

• An opening hook to catch the reader’s attention.
• Relevant background information that the reader needs to know.
• A thesis statement that presents your main point or argument.

The length of each part depends on the length and complexity of your essay .

A thesis statement is a sentence that sums up the central point of your paper or essay . Everything else you write should relate to this key idea.

A topic sentence is a sentence that expresses the main point of a paragraph . Everything else in the paragraph should relate to the topic sentence.

At college level, you must properly cite your sources in all essays , research papers , and other academic texts (except exams and in-class exercises).

Add a citation whenever you quote , paraphrase , or summarize information or ideas from a source. You should also give full source details in a bibliography or reference list at the end of your text.

The exact format of your citations depends on which citation style you are instructed to use. The most common styles are APA , MLA , and Chicago .

Cite this Scribbr article

If you want to cite this source, you can copy and paste the citation or click the “Cite this Scribbr article” button to automatically add the citation to our free Citation Generator.

Bryson, S. (2023, July 23). Example of a Great Essay | Explanations, Tips & Tricks. Scribbr. Retrieved April 2, 2024, from https://www.scribbr.com/academic-essay/example-essay-structure/

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Letter Format Example and Writing Tips

What To Include in a Formal Letter

Writtten letter format, email letter format, letter template to download, professional written letter example, professional email example, tips for formatting your letter, proofread, spellcheck, and print, how to address the envelope.

 Theresa Chiechi / The Balance

A printed letter is usually reserved for important professional communications, such as recommendation letters, cover letters, resignation letters, business and legal correspondence, and company communications. Since a letter is a formal mode of communication, you'll want to know how to write one that is professional.

Correct formatting is especially important if you're sending a hard copy to the recipient rather than an email, because the letter needs to fit the page, be clear and concise, be easy to read, and look professional.

Review information on what you need to include when writing a professional letter, examples, and advice on the appropriate font, salutation, spacing, closing, and signature for business correspondence.

Key Takeaways

• A formal letter should include details about why you’re writing, an expression of your appreciation to the recipient for considering your request, and your contact information.
• Correspondence can be sent as a written letter or in an email. When sending an email message, list the reason you are writing in the subject line of the message.
• When writing a professional letter, carefully proofread and spellcheck before you print or send it.

Formal correspondence should include the details of why you’re writing, your contact information so the recipient can follow up, a greeting and closing, and your signature.

Contact Information (Written Letter):  A written letter should include your and the recipient’s contact information (name, title, company name, address, phone number, email), followed by the date.

Contact Information (Email):  When sending an email, you don’t need to include the recipient’s contact information. List your contact information at the end of the letter, after your signature.

Greeting:  Address the letter using a professional greeting and formal title ("Dear Mr./Ms./Dr.").

Body of Letter

• The first paragraph of your letter  should provide an introduction as to why you are writing, so that your reason for contacting the person is obvious.
• Then, in the  following paragraphs , provide specific details about your request or the information you are providing.
• The  last paragraph  of your letter should reiterate the reason you are writing and thank the reader for reviewing your request. If appropriate, it should also politely ask for a written response or for the opportunity to arrange a meeting to further discuss your request.

Closing:  Use a formal sign-off , such as "Sincerely" or "Best regards."

Signature (Written Letter):  End the letter with your handwritten signature followed by your typed name.

Signature (Email):  Include your typed name followed by your contact information.

It’s important to include enough detail so that the recipient understands why you’re writing and the response you expect to the letter.

Here’s a template for each section of a formal letter:

Your Contact Information   Name Address City, State Zip Code Phone Number Email Address

Recipient Contact Information  Name Title Company Address City, State Zip Code

Greeting   Dear Mr./Ms. Last Name,

Use a  formal salutation , not a first name, unless you know the person well. If you do not know the person's gender, you can write out their full name. For instance, write, "Dear Pat Crody" instead of "Dear Mr. Crody" or "Dear Ms. Crody." If you do not know the recipient’s name, it’s still common and acceptable to use the old-fashioned “ To Whom It May Concern .”

Body of Letter

• Paragraph 1: State the reason you are writing, for example, you are asking for something or sharing a piece of information.
• Paragraph 2:  Provide details about your request or the information you’re sharing.
• Paragraph 3:  If necessary, include additional information on the purpose of your letter.
• Paragraph 4:  Thank the reader for considering your request, and ask for a response to your letter.

Closing Best regards,

Signature Handwritten signature (use black or blue ink to sign a written letter)

Typed Signature  Your typed name

Here’s a template for each section of a professional email:

Subject Line Subject: Your Name — Reason for Writing

Greeting Dear Mr./Ms. Last Name,

Body of Message Your message should be two or three paragraphs at most and should explain why you’re writing and what you’re requesting.

Closing Sincerely,

Typed Signature and Contact Information Mikala Schwartz mikala.schwartz@email.com 617-123-1234

When sending email correspondence, include the reason you are writing in the subject line of the message. List your contact information under your typed signature at the end of the message.

Here is a letter template that you can download  (compatible with Google Docs and Word Online), or review the text version below.

Nicole Thomas 35 Chestnut Street Dell Village, Wisconsin 54101 555-555-5555 nicole@thomas.com

September 5, 2022

Jason Andrews Manager LMK Company 53 Oak Avenue, Ste 5 Dell Village, Wisconsin 54101

Dear Mr. Andrews,

I’m writing to resign from my position as customer service representative, effective September 16, 2022.

I’ve recently decided to go back to school, and my program starts in late September. I’m tendering my resignation now so that I can be as helpful as possible to you during the transition.

I’ve truly enjoyed my time working with you and everyone else on our team at LMK. It’s rare to find a customer service role that offers as much opportunity to grow and learn, and perhaps more rare to find such a positive, inspiring team of people to grow and learn with.

I’m particularly grateful for your guidance while I was considering furthering my education. Your support has meant so much to me. 

Please let me know if there’s anything I can do to help you find and train my replacement.

Thanks and best wishes,

Signature (hard copy letter)

Nicole Thomas

Subject: Annual Meeting

Dear Kathleen,

Thank you so much for your assistance in planning our annual meeting. Your expertise in handling the meeting arrangements, booking the conference facilities and hotel, coordinating travel, scheduling events, and organizing the meeting is greatly appreciated.

I appreciate your help and advice, and I am hoping we can plan on having your assistance with next year’s event. It’s tentatively scheduled for January 16–20, 2023, in Tampa, Florida. If you can confirm your availability, I’ll be in touch when we’re ready to start planning.

I look forward to working with you in the future, and thank you again.

Best regards,

Peter Hancock

Professional letters should be simple, short, and written in business format using a traditional font.

• Length of the Letter: Most formal letters are no more than one typed page.
• Font Style and Size: Use a plain font such as Times New Roman, Arial, or Calibri. Your font size should be between 10 and 12 points.
• Margins:  Use one-inch margins and left justify your text.
• Spacing: Single space your letter and leave a space between each paragraph. Use one-inch margins and align your text to the left. Leave an extra space after the salutation, before the closing, and before and after your handwritten signature in a printed letter.
• Printing the Letter:  Business letters should be printed on plain white paper.

Once you have written your letter, proofread it and carefully spellcheck it on the screen. Then print it out and read it through aloud at least one more time, checking for any errors or typos. This is important as it's often easier to spot errors on a hard copy. 

Reading your letter out loud is a good way to catch a mistake.

Check for formatting errors, such as two paragraphs that don’t have a space between them or lines that are indented incorrectly. Then, before putting your letter in an envelope, sign above your typed name using black or blue ink. 

If you’re emailing your letter, send a copy to yourself to be sure it’s perfect. Then send the final version to the recipient.

Print a copy of your written letter so you have it for your records. Your email will be saved in your “sent” email folder.

When your letter is ready to mail, fold it in thirds so it fits into a business-size envelope. You can use your word processing program to print the addresses on the envelope or handwrite them. 

Print your name on the top left corner of the front of envelope. Print the recipient’s address in the center of the envelope, parallel with the long side. Add a stamp to the top right of the envelope.

NMU Writing Center. " Parts of a Business Letter. "

University of Arizona. " Writing a Professional Letter ."

USPS. " How to Send a Letter or Postcard: Domestic ."

Home — Essay Samples — Education — University — Why I Want to Study at John Brown University

Why I Want to Study at John Brown University

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Published: Apr 11, 2019

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12+ Essay Letter Writing – Format, Examples, Writing Tips

• Letter Writing
• March 4, 2024
• School Letters

Essay Letter Writing: Essay letter writing is a form of written communication that combines the structure and format of an essay with the personal tone and conversational style of a letter. This type of school letter writing can be used to express personal thoughts and opinions on a variety of topics, from social issues to academic assignments.

In essay letter writing, the writer has the freedom to share their ideas and experiences in a unique and creative way, while also adhering to the basic principles of essay writing, such as structure, coherence, and logical argumentation. This Essay Letter Writing is an effective way to communicate complex ideas in a clear and engaging manner.

Also Check: Formal Letter Format Class 8

Essay Letter Writing – Structure of Essay Letter Writing Tips

Content in this article

Essay letter writing follows a basic structure that combines the elements of an essay with the conversational tone of a Essay Letter Writing. Here is a general outline of the structure:

• Introduction : The first paragraph introduces the topic and purpose of the Essay Letter Writing. It should be engaging and clearly state the writer’s thesis or main point.
• Body Paragraphs : The body of the Essay Letter Writing should consist of two or three paragraphs that support the thesis with relevant evidence and examples. The paragraphs should be well-organized and flow logically from one point to the next.
• Conclusion : The final paragraph summarizes the writer’s main points and restates the thesis in a clear and concise manner. Essay Letter Writing should leave the reader with a lasting impression and a call to action.

Essay Letter Writing – Sample Format

Below is a sample format for essay letter writing. This format can be adapted based on the specific purpose and audience of your essay letter:

[Your Name] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date]

[Recipient’s Name] [Recipient’s Title or Relationship] [Company, School, or Institution Name] [Address] [City, State, ZIP Code]

Dear [Recipient’s Name],

Subject: [Briefly Mention the Topic of the Essay]

I trust this letter finds you in good health and high spirits. I am writing to share my thoughts on [mention the main topic or purpose of the essay]. As someone deeply passionate about this subject, I believe it is crucial to explore and articulate my perspectives on [provide a brief overview of the essay’s focus].

Introduction: In the introduction, I aim to captivate your attention by [mention how you plan to engage the reader, e.g., sharing a personal anecdote, posing a question, or presenting a relevant quote]. This introductory section sets the stage for a comprehensive exploration of [the main theme or idea].

Body Paragraphs: The body of the essay will delve into [three to four key points or ideas related to the main theme]. Each paragraph will explore a distinct aspect, supported by [examples, evidence, personal experiences, or relevant information]. This structured approach ensures a coherent and compelling presentation.

Conclusion: The concluding section will summarize the key findings and insights discussed throughout the essay. I aim to leave the reader with [a thought-provoking statement, a call to action, or a reflection on the broader implications of the topic].

I appreciate your time and consideration in reading my essay. I believe that [mention the potential impact or relevance of the essay] and look forward to any insights or feedback you may have.

Thank you for your attention.

[Your Full Name] [Your Title or Affiliation, if applicable] [Your Signature – if sending a physical letter]

Feel free to customize this template based on the specific topic, purpose, and recipient of your essay letter. Adjust the language, tone, and content to suit the nature of the essay and the preferences of your audience.

Essay-Letter Writing – Example

Here’s an example of Essay Letter Writing:

Dear [Recipient],

I am writing to share my recent experience with essay writing. As you may know, essay writing is a crucial skill that is required in many academic settings, including college and university courses.

Recently, I had to write an essay on the topic of climate change and its impact on the environment. At first, I found it challenging to organize my thoughts and ideas in a logical and coherent manner. However, with the help of some research and a lot of hard work, I was able to create a well-written essay that received a high grade.

Through this experience, I have learned that essay writing is not just about putting words on paper; it is about expressing ideas and arguments in a clear and persuasive manner. Additionally, I have realized that careful planning and organization are essential for producing a successful essay.

Overall, I am grateful for the opportunity to improve my essay writing skills and I hope to continue honing them in the future.

Sincerely, [Your Name]

Essay – Letter Writing – Example

Essay Letter Writing About Social Media

Here’s an Essay Letter Writing About Social Media

I am writing to share my thoughts on the topic of social media and its impact on our lives. In today’s world, social media has become an integral part of our daily routines, and it is hard to imagine life without it.

While social media has its advantages, such as staying connected with friends and family and accessing a wealth of information, it also has its drawbacks. One of the biggest issues with social media is the spread of misinformation and fake news. Many people tend to believe whatever they read online, without fact-checking or verifying the sources.

Furthermore, social media can also have negative effects on mental health. It is easy to fall into the trap of comparing ourselves to others and feeling inadequate, which can lead to anxiety and depression.

In my opinion, it is important to strike a balance when it comes to social media usage. We should be mindful of the information we consume and make sure it is accurate and reliable. Additionally, we should limit our time on social media and use it in moderation, so as not to let it consume our lives.

Thank you for taking the time to read my thoughts on this important topic.

Essay Letter Writing About Social Media 

Essay Letter Writing for Students

Below is an Essay Letter Writing suitable for students:

[Recipient’s Name] [Recipient’s Title or Position] [School or Institution Name] [Address] [City, State, ZIP Code]

Subject: Exploring the Importance of Extracurricular Activities for Student Development

I hope this letter finds you in good health and high spirits. As a student at [Your School/College Name], I am writing to share my thoughts on the significance of participating in extracurricular activities for overall student development.

Introduction: In today’s dynamic educational landscape, the role of extracurricular activities goes beyond the traditional classroom setting. These activities encompass a wide range of opportunities for students to explore their interests, develop essential skills, and foster a well-rounded personality.

Body: Paragraph 1: Broadening Horizons Engaging in extracurricular activities exposes students to diverse fields beyond their academic curriculum. It provides a platform to discover and explore various interests, allowing students to broaden their horizons and gain a more comprehensive understanding of the world.

Paragraph 2: Skill Development Participating in clubs, sports, or cultural activities enhances the development of crucial life skills. Teamwork, leadership, time management, and communication are just a few examples of skills that students can acquire through active involvement in extracurricular pursuits. These skills are not only valuable during the school years but also play a pivotal role in shaping a successful future.

Paragraph 3: Building Character Extracurricular activities contribute significantly to character building. Students learn to overcome challenges, face competition, and cope with both success and failure. These experiences foster resilience, perseverance, and a strong sense of responsibility, qualities that are integral to personal growth.

Paragraph 4: Holistic Development The combination of academic excellence and active participation in extracurricular activities leads to holistic development. Students who strike a balance between their studies and interests tend to perform well academically while also developing a more well-rounded and adaptable personality.

Conclusion: In conclusion, I firmly believe that encouraging students to engage in extracurricular activities is crucial for their holistic development. These activities not only complement academic learning but also nurture qualities that are essential for success in the ever-evolving global landscape.

I look forward to discussing this topic further and exploring ways to promote and support extracurricular involvement among students at [Your School/College Name]. Thank you for your time and consideration.

[Your Full Name] [Your Grade/Class] [Your Signature – if sending a physical letter]

Feel free to customize this letter based on your specific thoughts, experiences, and the requirements of your essay assignment.

Writing an Essay in Letter Form

Writing an essay in letter form involves combining the structure of a formal or informal letter with the content and structure of an essay. Here is a sample essay in letter form:

[Recipient’s Name] [Recipient’s Title or Position] [Organization or Institution Name] [Address] [City, State, ZIP Code]

Subject: Exploring the Impact of Technology on Education

I trust this letter finds you well. As a concerned student passionate about the role of technology in education, I am writing to share my insights on how technological advancements are shaping the learning landscape.

Introduction: Technology has become an integral part of our lives, and its influence on education is undeniable. In this letter, I aim to examine the positive and negative impacts of technology on the educational experience, shedding light on its transformative effects.

Paragraph 1: Positive Impacts One of the notable positive impacts of technology on education is the accessibility of information. The internet has opened up vast repositories of knowledge, making learning resources readily available to students worldwide. This accessibility has democratized education, breaking down barriers to information.

Paragraph 2: Interactive Learning Furthermore, technology has revolutionized the way we learn. Interactive tools, simulations, and virtual classrooms create an engaging and dynamic learning environment. These tools not only cater to diverse learning styles but also foster critical thinking and problem-solving skills.

Paragraph 3: Global Connectivity The interconnected world facilitated by technology allows students to connect with peers and experts globally. Collaborative projects, online forums, and virtual exchange programs contribute to a richer and more diverse educational experience.

Paragraph 4: Challenges and Concerns However, with the benefits come challenges. The digital divide, unequal access to technology, and concerns about privacy and online security are critical issues that need addressing. Balancing the integration of technology while ensuring equitable opportunities for all students is a pressing concern.

Conclusion: In conclusion, the impact of technology on education is profound and multifaceted. While it presents exciting opportunities for enhanced learning, we must address the challenges to create an inclusive educational landscape that benefits all.

I welcome the opportunity to discuss these ideas further and explore strategies for leveraging technology responsibly in education. Thank you for considering my perspective.

Feel free to customize this template based on your specific topic and the guidelines provided for your assignment. Adjust the tone, style, and content to suit the nature of your essay and your audience.

Essay Letter Writing Template

Below is a template that you can use for essay letter writing. This template is a general structure; you can customize it based on the specific topic or purpose of your essay.

[Your Name] [Your Address] [City, State, ZIP Code] [Email Address] [Date]

Introduction: Begin your letter with a brief introduction. Clearly state the purpose of your letter and provide a hook to engage the reader’s interest.

Body Paragraphs: Divide the body of your letter into paragraphs, each addressing a specific point or idea related to your essay topic.

• Introduce the topic of your essay.
• Provide background information to set the context.
• Clearly state your thesis or the main point you will be discussing.
• Introduce and discuss the first supporting point.
• Provide evidence, examples, or facts to strengthen your argument.
• Explain the relevance of this point to your overall argument.
• Introduce and discuss the second supporting point.
• Provide evidence, examples, or facts to support this point.
• Explain how this point connects to your thesis.
• Acknowledge potential counterarguments.
• Refute or address counterarguments, demonstrating the strength of your position.
• Summarize the key points discussed in your essay.
• Reinforce the importance of your thesis.
• Provide a smooth transition to the conclusion.

Conclusion: Conclude your letter by summarizing the main points and restating the significance of your topic or argument. End with a call to action, a thought-provoking statement, or a question to leave a lasting impression.

Closing: End your letter with a formal closing. Choose a closing phrase that matches the tone and purpose of your essay.

[Your Full Name] [Your Signature – if sending a physical letter]

Feel free to adapt this template of Essay Letter Writing based on the specific requirements of your essay or the guidelines provided for your assignment. Adjust the tone, style, and content to suit the nature of your essay and your audience.

Formal Essay Letter Writing

When writing an Essay Letter Writing in Formal tone, you want to maintain a professional tone while effectively conveying your thoughts. Below is a formal Essay Letter Writing:

Subject: An Examination of Environmental Sustainability Practices in [Organization/Institution Name]

I trust this letter finds you in good health. As a dedicated student of [Your School/College Name], I am writing to bring attention to the importance of adopting sustainable practices within our institution, specifically in the context of environmental conservation.

Introduction: Environmental sustainability is an issue of global concern, and its implications resonate across various sectors, including education. In this letter, I aim to shed light on the benefits of implementing eco-friendly initiatives within [Organization/Institution Name] and the positive impact it can have on our community and beyond.

Paragraph 1: The Need for Environmental Sustainability The pressing need for environmental sustainability arises from the escalating challenges posed by climate change. By incorporating sustainable practices within our institution, we contribute to the global effort to mitigate the adverse effects of environmental degradation.

Paragraph 2: Implementing Green Initiatives I propose the implementation of green initiatives, such as waste reduction, energy conservation, and the incorporation of renewable energy sources. These initiatives not only align with global sustainability goals but also instill a sense of environmental responsibility among students, faculty, and staff.

Paragraph 3: Educational Opportunities Furthermore, embracing environmental sustainability provides unique educational opportunities. By incorporating sustainable practices into our curriculum, we equip students with the knowledge and skills needed to address complex environmental issues in their future endeavors.

Conclusion: In conclusion, the integration of environmental sustainability practices within [Organization/Institution Name] is not only a responsibility we owe to the planet but also an opportunity to foster a culture of environmental stewardship among the members of our institution.

I welcome the opportunity to discuss these proposals further and explore feasible ways to initiate and support sustainable practices within our institution. Thank you for considering these recommendations.

Feel free to adapt this formal Essay Letter Writing based on the specific topic and guidelines provided for your assignment. Ensure that the tone remains formal and that the content aligns with the expectations of a formal letter.

Job Application Essay Letter Writing

Below is a job application Essay Letter Writing that you can use as a reference:

[Employer’s Name] [Company Name] [Company Address] [City, State, ZIP Code]

Dear [Employer’s Name],

Subject: Application for [Job Position] – [Your Full Name]

I am writing to express my sincere interest in the [Job Position] advertised on your company’s website. With a strong background in [Relevant Skills or Experience], I am confident in my ability to contribute effectively to your team and the success of [Company Name].

Introduction: In my current role at [Your Current Company], I have successfully [highlight a significant accomplishment or responsibility related to the job]. This experience has equipped me with [mention specific skills or qualities] that align with the requirements of the [Job Position] at [Company Name].

Body: Paragraph 1: Why I am a Strong Candidate I am particularly drawn to [Company Name] due to its commitment to [mention any specific values, projects, or achievements of the company]. My [mention number of years] years of experience in [Your Industry or Field] have honed my ability to [mention key responsibilities or skills relevant to the job].

Paragraph 2: Key Skills and Achievements I possess a proven track record in [mention relevant skills or achievements], as evidenced by [provide specific examples or metrics]. These experiences have sharpened my [mention soft skills] and my ability to [mention any other relevant strengths].

Paragraph 3: Why I Want to Join [Company Name] I am attracted to [Company Name] because of its reputation for [mention any specific aspects of the company culture, projects, or values that resonate with you]. I am eager to contribute my skills and learn from the talented team at [Company Name].

Conclusion: In conclusion, I am excited about the opportunity to contribute to [Company Name] and am confident in my ability to excel in the [Job Position]. I look forward to the possibility of discussing how my skills and experiences align with your company’s needs in further detail.

Thank you for considering my application. I am eager to further discuss how my qualifications make me a strong fit for this position.

Feel free to customize this Essay Letter Writing for job application based on your specific experiences, skills, and the requirements of the job you are applying for.

Essay Letter Writing for Different Audiences

Essay Letter Writing for different audiences involves tailoring your content, tone, and approach based on the specific group you are addressing. Below are examples of Essay Letter Writing for different audiences:

1. Essay Letter Writing to Parents – Topic: Importance of Extracurricular Activities for Student Development

[Your Name] [Your Grade/Class] [Date]

[Parents’ Names] [Parents’ Address]

Dear Mom and Dad,

I hope this letter finds you both well. As your son/daughter and a student at [Your School], I wanted to share my thoughts on the significance of participating in extracurricular activities for overall student development.

[Continue with the body of the essay, discussing benefits, personal experiences, and the impact on academic and personal growth.]

2. Essay Letter Writing to Teachers – Topic: The Role of Technology in Enhancing Classroom Learning

[Teacher’s Name] [School Name]

Dear [Teacher’s Name],

I trust this letter finds you well. As a student in your [Subject] class, I would like to explore the impact of technology on classroom learning and how it can enhance the educational experience for both students and teachers.

[Continue with the body of the essay, discussing positive impacts, examples, and potential challenges.]

3. Essay Letter Writing to Friends – Topic: The Benefits of Reading for Personal Growth

[Your Name] [Date]

[Friends’ Names]

Dear Friends,

I hope you’re doing great. Recently, I’ve been reflecting on the many benefits of reading and how it contributes to personal growth. I thought I’d share my thoughts with you.

[Continue with the body of the essay, discussing the joys of reading, cognitive benefits, and the impact on personal development.]

[Your Full Name]

4. Essay Letter Writing to the Editor – Topic: Addressing Environmental Concerns in Our Community

[Your Name] [Your Address] [City, State, ZIP Code] [Date]

[Editor’s Name] [Newspaper/Magazine Name] [Address]

Dear Editor,

I am writing to bring attention to the environmental concerns in our community, specifically focusing on [specific issue]. It is imperative that we address these issues to ensure a sustainable future.

[Continue with the body of the essay, providing information, possible solutions, and urging community involvement.]

[Your Full Name] [Your Contact Information]

Feel free to customize these letters of Essay Letter Writing for different audiences based on the specific audience and topic you are addressing. Adjust the language, tone, and content to suit the relationship and communication style appropriate for each audience.

Essay Letter Writing About Pollution – Email Format

Here’s an Email Format of Essay Letter Writing about Pollution:

I am writing to you today to express my deep concern about the issue of pollution. In recent years, pollution has become a major problem that is affecting our environment, our health, and our future. It is a global issue that needs to be addressed urgently.

Pollution is caused by various factors, including industrial activities, transportation, and waste disposal. The consequences of pollution are dire, including climate change, respiratory problems, and biodiversity loss. It is important that we take action to reduce our carbon footprint, recycle waste materials, and limit the use of harmful chemicals.

As citizens of this planet, we all have a responsibility to protect our environment and reduce pollution. I urge you to join me in taking action to reduce pollution in our daily lives. We can start by using public transportation, conserving energy, and practicing responsible waste disposal.

Let’s work together to create a healthier and more sustainable future for ourselves and generations to come.

Essay Letter Writing for Various Occasions

Essay Letter Writing for various occasions involves tailoring your content to the specific event or celebration. Below are examples of Essay Letter Writing for different occasions:

1. Essay Letter Writing for Graduation – Reflecting on the Journey

[Your Name] [Graduation Date]

[Principal’s Name] [School Name]

Dear Principal [Principal’s Last Name],

As I stand on the threshold of a new chapter in my life, I find myself reflecting on the incredible journey that has led me to this moment. Graduation is not just a culmination of academic achievements, but a celebration of growth, resilience, and the bonds formed in these hallowed halls.

[Continue with the body of the essay, reflecting on memorable experiences, friendships, and the lessons learned during the academic journey.]

[Your Full Name] [Your Graduation Class]

2. Essay Letter Writing for Thanksgiving – Gratitude for Family and Friends

[Recipient’s Name] [Recipient’s Address]

As Thanksgiving approaches, I find myself overwhelmed with gratitude for the blessings in my life, particularly the cherished relationships with family and friends. In the spirit of thankfulness, I wanted to take a moment to express my heartfelt appreciation for the impact you have had on my life.

[Continue with the body of the essay, expressing specific reasons for gratitude, fond memories, and the significance of the relationship.]

Warm regards,

3. Essay Letter Writing for a Birthday Celebration – Reflecting on Another Year

[Your Name] [Birthday Date]

[Recipient’s Name]

As I celebrate another year of life, I am prompted to reflect on the experiences, growth, and joys that this journey has brought. Birthdays are not just a marker of passing time; they are a celebration of the lessons learned, the relationships cherished, and the memories created.

[Continue with the body of the essay, reflecting on the past year, expressing gratitude, and sharing hopes for the future.]

Cheers to another year,

4. Essay Letter Writing for New Year’s Resolutions – Setting Intentions for the Year Ahead

As the New Year approaches, it offers a fresh canvas on which to paint the aspirations, goals, and intentions for the coming months. In the spirit of new beginnings, I wanted to share my reflections on the year gone by and outline the resolutions that will guide my path in the year ahead.

[Continue with the body of the essay, reflecting on achievements and challenges of the past year, and outlining specific resolutions.]

Wishing you a wonderful New Year,

Feel free to customize these letters of Essay Letter Writing in different occasions based on the specific occasion and your personal sentiments. Adjust the language, tone, and content to suit the nature of the event or celebration.

College Admission Essay Letter Writing

Writing a college admission Essay Letter Writing is an important step in the application process. Below is a sample college admission essay letter:

[College Admissions Office] [College/University Name] [College/University Address] [City, State, ZIP Code]

Dear Admissions Committee,

I am writing to express my sincere interest in joining the [College/University Name] community as a [Your Intended Major] major. As a passionate and dedicated student, I am eager to contribute to and benefit from the academic environment and unique opportunities offered by your esteemed institution.

Introduction: Ever since I attended [Your High School Name], I have been inspired by the pursuit of knowledge and a desire to make a positive impact on the world. [Provide a brief introduction to your academic background and interests.]

Why [College/University Name]? [College/University Name] stands out to me as the ideal place to further my academic journey due to [mention specific reasons such as renowned faculty, exceptional programs, unique resources, or a particular campus culture]. The [Your Intended Major] program, in particular, aligns perfectly with my academic and career aspirations.

Unique Qualities and Achievements: Throughout high school, I have consistently demonstrated my commitment to excellence in [mention specific academic or extracurricular achievements]. These experiences have not only shaped my character but have also prepared me for the challenges and opportunities that a rigorous academic environment like [College/University Name] provides.

Contributions to Campus Life: I am excited about the prospect of contributing to the vibrant campus life at [College/University Name]. My experiences in [mention relevant extracurricular activities or community service] have instilled in me a sense of leadership, teamwork, and social responsibility.

Personal Growth and Goals: Beyond academics, I see [College/University Name] as a platform for personal growth and exploration. I am eager to immerse myself in the diverse learning experiences, engage with a community of like-minded individuals, and broaden my perspectives.

Conclusion: In conclusion, I believe that my passion for [Your Intended Major], commitment to academic excellence, and dedication to contributing positively to campus life make me a strong candidate for admission to [College/University Name]. I am excited about the prospect of becoming a valuable member of your community and contributing to the rich tapestry of experiences at [College/University Name].

Thank you for considering my application. I look forward to the opportunity to contribute to and benefit from the vibrant academic environment at [College/University Name].

[Your Full Name] [Your High School Graduation Year] [Your Signature – if sending a physical letter]

Feel free to customize this letter based on your specific experiences, aspirations, and the requirements of the college or university you are applying to. It’s important to convey your unique qualities, achievements, and reasons for choosing the institution.

FAQS for Essay Letter Writing – Format, Examples, Writing Tips

What is the basic format for an essay letter writing.

The basic format of Essay Letter Writing includes a salutation, introduction, body paragraphs, and a conclusion. Include your contact information, date, and a closing signature. The structure may vary depending on the type of letter and audience.

How do I start an essay letter?

Start with a salutation addressing the recipient. In the introduction, engage the reader with a compelling hook, such as a question, quote, or personal anecdote, to draw them into your essay.

What should I include in the body paragraphs of an essay letter?

Each body paragraph should focus on a specific point or idea related to your topic. Include supporting evidence, examples, or personal experiences to strengthen your arguments or convey your message effectively.

How do I end an essay letter?

Conclude your essay letter by summarizing key points, reiterating the main message, or providing a call to action. End with a closing statement that leaves a lasting impression on the reader.

Can you provide examples of Essay Letter Writing for different purposes?

Certainly! Essay Letter Writing Examples include job application essay letters, college admission essay letters, letters to friends on specific topics, and letters addressing various occasions. Tailor the content based on the purpose and audience.

Essay Letter Writing is an important skill that has been around for centuries. It serves as a means of communication and expression of ideas and emotions. With the advancement of technology, letter writing has evolved, but its importance has not diminished. Whether it is a formal business letter or a personal letter to a friend, the art of letter writing requires attention to detail, clear communication, and an understanding of the audience.

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10+ Free Business Letter Sample & Example (FAQ)

The best way to communicate with other businesses and professionals is a formal business letter Sample . Regardless of you writing about new hiring, or informing your boss about some developments, or connecting with your clients, business letters are the perfect way to convey the information.

Business Letter Sample With Example

Before moving on to look at some of the business letter samples, let us first understand some tips and methods to write an outstanding business letter.

• Since you are writing a business letter, it is important that you use the proper format. Usually, a standard font of Arial or Times New Roman is used for writing business letters. Indentation or block paragraphs should be strictly avoided.
• Mention details about your organisation such as the name of the organisation and its address on separate lines. These details should appear on the top left corner of the letter.
• For a proper business outlook, you should mention the full date that makes you look quite professional. The date should be written below the sender’s address on the left side of the letter.
• Next, provide details about the recipient like the recipient’s name, organisation name, and address of the company in different lines. This information about the recipient should be provided below the line where the particular date is mentioned.
• Making use of an appropriate salutation is also pertinent because this way you show your respect towards the recipient. You can do salutation in the form of “Dear Sir/Madam” or “To whom it may concern” in case of being unsure about the particular individual you are writing this letter to.
• When you start writing the body of the business letter, it is important that you make use of the appropriate tone and keep the letter short and professional. Talk straight about the matter in the first paragraph and try to keep the details as brief as possible.
• Make use of pronouns like “I”, “You”, and “We”. The one writing the business letter, i.e. the author refers to own-self with “I” whereas the recipient of this letter is referred to as “You”. However, it is crucial to remember that in situations where you are referring to the company’s outlook or thinking, you should mention “We”.
• Be transparent about the purpose behind writing this business letter and provide a brief explanation of the issue and actions to be taken that you are asking for in this letter.
• While providing details about an incident, make sure that write the information in active voice and not in a passive voice. Since active voice represents your thought and purpose in a more direct manner, it is the perfect form of writing the business letter.
• You can also question or maintain a friendly relationship with the author while not hampering the professional approach to the business letter.
• In case of any objection or issue, it is wise to choose to be courteous instead of arrogant. This helps you maintain a business-like approach while conveying your problem or specific point.
• In the final paragraph, be specific about the points you have mentioned and the expected actions against the issues raised. You should also thank the recipient for taking the time to go through this mail and provide your contact information for any future clarifications.
• Choose a proper salutation at the end of the letter such as “Sincerely” at the end of the business letter.
• Provide your signature at the end below the salutation. Also, include your name, phone number, and the email address for future correspondence from the recipient.  

Business Letter Example for a Company

From, Zephaniah Sanders 3714 Nascetur St. Hawthorne Louisiana 10626 (539) 567-3573

Date: 01-05-2011

To, Calista Merritt Ap #938-5470 Posuere Ave Chickasha LA 58520

Subject: (************************)

Dear Calista Merritt,

I am writing this letter to inform you about the Liberal Arts department workshop which is going to be held on April 19 th , 2019. With this workshop, the employees under the Liberal Arts department will have the opportunity to interact with important business leaders in our locality. This workshop will be conducted at the Plaza Student Center at Delhi University. This event will start from 10 a.m. and will last for 3-4 hours. A table can be reserved for the interested employees before the workshop upon doing the registration. Thank you for your time and hoping to hear from you sooner.

Sincerely, (Your Signature) Zephaniah Sanders

Business Letter Example for Students

From, Seth Farley 6216 Aenean Avenue Seattle Utah 81202 (888) 106-8550

To, Judith Floyd 361-7936 Feugiat St. Williston Nevada 58521

Dear Judith Floyd,

I was going through an article posted by your Computer Applications department about a new bi-algorithm expert at one of their center in New York. I am interested in applying for an initial level bi-algorithm programmer at this center. It is well-known that bi-algorithm programming can generate tremendous development in the inner as well as the outer circle of the organization. It is also efficient in generating customer-centric activities and enhancements. I have recently graduated from ESHED Technical School in California with a major in Computer Sciences. I have also been engaged in technical content writing as mentioned in the enclosed resume with this mail. I have also taken up several courses and worked part-time as a Computer trainer at my University. You can also refer to the resume that I have enclosed herein for further details about the courses undertaken. I will be really glad to meet you according to your ease and exhibit my education and experience details to you. You can contact me at 4589340178 or aura.alumni.in. I will also be available at my home address.

Sincerely, (Your Signature) Seth Farley

Sample of Business Letter for complaint

From, Willow Hunt Ap #784-1887 Lobortis Ave Cudahy Ohio 31522 (492) 467-3131

To, Daniel Bernard P.O. Box 567 1561 Duis Rd. Pomona TN 08609

Dear Daniel Bernard,

I am writing this letter to express my concern regarding the problem created by your organization. I have brought up this issue with your management section. However, I would also like to put up a formal complaint about the supply of conference tables to our company on this Wednesday. I have favored your business for more than three years, and our organizations share a valuable relationship. But on 13 th April 2019, I discovered some defects in the batch of conference tables delivered to us that day. The probable reason might be due to mismanagement by your staff members. I have attached the receipt number of my payment for this. I trust that you will find a solution and help me get my payment refunded or the item replaced at the earliest. You can connect with me via my phone number or email as per your convenience.

Sincerely, (Signature) Willow Hunt

Sample of Business Letter of Invitation Example

From, Chaney Bennett P.O. Box 721 902 Dolor Rd. Fremont AK 19408 (187) 582-9707

To, Anne Beasley 987-4223 Urna St. Savannah Illinois 85794

I am earnestly inviting to our event where we are launching our recent mobile series. This event is going to be held on 20 th April 2019 at 6 pm. After the opening ceremony, we will be having dinner at the Taj Hotel. Our CEO will also provide you with insights about our centers and the innovative design included in our new range of mobiles. I expect your presence at this event. Please inform us about your confirmation by …

Sincerely, Chaney Bennett

Business Letter Sample for Apology Example

From, Griffith Daniels 6818 Eget St. Tacoma AL 92508 (425) 288-2332

To, Madeline Gregory 977-4841 Ut Ave Walla Walla Michigan 82776

Dear Madeline Gregory,

I request you to accept my apology because of my absence in the Adobe presentation which was conducted on 15 th April 2019. I realise the value of this meeting for our organization, and it was extremely unprofessional of me not to attend this presentation without any prior notice. I understand that my absence is embarrassing for our company. The meeting must have seemed amateurish in front of so many customers. Not only this made the meeting seem worthless but also there has been a setback in the finalization of the deal. I am taking the whole responsibility of my inability to turn up at the meeting. Due to some family reasons, I had to travel to another city suddenly. However, this is my problem, and I am extremely regretful about this situation. I assure you that this won't be a problem in the upcoming days and I will take necessary measures to ensure this doesn't happen again. I have sent an apology letter to our Chairman, CEO, and my manager and talked with ETC Ltd to reschedule the meeting today after tomorrow. I will be glad to fix anything else that is required of me. Please let me know.

Sincerely, (Your Signature) Griffith Daniels

Sample Business Letter of Recommendation Example

From, Xyla Cash 969-1762 Tincidunt Rd. Boise CT 35282 (121) 347-0086

To, David Mathews 1011 Malesuada Road Moscow Kentucky 77382

Dear David Mathews,

I show great pleasure and confidence to recommend Ravi Sharma for the role of Technical Manager at Stratified Ltd. I have closely worked with Ravi for five years as her Deputy Manager at Curtis Ltd. Where she consistently exhibited outstanding technical knowledge, persistence, and an innovative mindset. These traits helped her exhibit excellent results as a Senior Assistant in our organization. This makes me quite confident that Ravi's thorough technical knowledge, professional know-how, and personal attributes will make her a huge asset at Stratified Ltd. As a Senior Assistant, Ravi showed excellent focus, hard work, proper knowledge about technical aspects, and other relevant experiences crucial to her genre of work. Particularly, his efforts towards developing sustainable energy resources using Ethanol as a fuel has produced remarkable results. Additionally, he along with his team members built a small-scale turbojet engine that gave us unexplored fields of propulsion and IC engine. Moreover, his leadership and teamwork capabilities are worth praising. His ability to deal with complicated activities, delegate tasks, and make the most out of each of his team members in generating significant results makes him stand out from the rest. During the Go-Kart project organized by our organization, he showcased his excellent technical and management abilities that produced amazing results. Ravi indeed has a huge recommendation for the particular position offered by your company. Undoubtedly, he will be a substantial boost to your team. You can connect with me in case of any other query about her excellence and past activities according to your convenience.

Sincerely, (Your Signature) Xyla Cash

Sample Business Letter of Request Example

From, Hedley Ingram 737-2580 At Street Independence Texas 87535 (993) 554-0563

To, Raymond Levy Ap #643-7006 Risus St. Beaumont New Mexico 73585

I am writing this letter to ask for information regarding your company's range of customized office drawers. My company is engaged in supplying some intricately designed and personalized office drawers and in search of innovative designs we are looking for new suppliers. This has made me quite keen on exploring how your organizations customized office drawers may adhere to our needs. It will be helpful if you provide me with some details about the products mentioned here and any other necessary particulars that you want to provide insights about. I am specifically looking for 50 sets of office drawers that are priced in between 15,000-20,000 INR and are made up of Italian style. You can explore more about GrabOn at www.grabon.com . To provide the information, you can drop us an email specifying all the necessary details. Feel free to connect with me for any particular information required from me. You may discuss with me between 10 a.m. and 6 p.m. IST at 9843562715 or through email at [email protected] . You are looking forward to hearing from you soon.

Sincerely, (Your Signature) Hedley Ingram

Sample Business Letter of Introduction Example

I would like to make use of this opportunity to present our organization, Buddy services Ltd. We are engaged in event management activities for the past five years. We are quite experienced in conducting various office meetings, private parties, seminar events, book events, and more. We have always received appreciation from customers as they take great satisfaction in our services. This positive feedback has boosted our confidence and made us proud of our services. We are capable of providing high-quality services at very reasonable prices and are thus, willing to interested in offering our event management services to your organization. You will soon receive a call from our Marketing Executive to give you all the details and address all the queries regarding our services.

Example of Business Inquiry Letter Sample

From, Malcolm Long 9291 Proin Road Lake Charles Maine 11292 (176) 805-4108

To, Harrison Mcguire 574-8633 Arcu Street San Fernando ID 77373

Recently, we have opened up our new branch in Lake View, and we are therefore interested in buying a set of office furniture tables, chairs, and dashboards in particular. We are willing to look at your company's catalog so that we can decide upon some products that adhere to our requirements. To let you know about the specifications, we have mentioned that we are particularly looking for modern and rugged office furniture. Real-time production of furniture or even customized ones within a specific deadline will be appreciated. If we select some of your designs, we would like to put up an order and deal with you in person about the pricing. Our representative might visit your company for the selection of evaluation of products and the discussion of pricing details.

You can connect with me anytime at……

Sincerely, (Your Signature) Malcolm Long

Business Letter FAQ

A) How to Format a Business Letter

Format of business letter:

• Person’s contact information like name, job title, company, address, and date
• Recipient’s contact information, name, title, address of company 
• Basics of formatting like margin, font size and spacing 
• Proper tone of the letter
• Closing of business letter with compliments

B) How to Fold a Business Letter

Folding of a business letter:

• Writing on the envelope
• Placing letter face up on table
• Folding bottom part of letter up
• Checking the edges to be lined up
• Folding the top part downwards
• Creasing the top fold of letter
• Inserting letter inside envelope

C) H ow to Send a Business Email

Sending a business email:

• Subject line should contain specific and concise matter
• If possible, recipient’s name should be addressed 
• Body of the email should contain the main message
• Formal closing of the email should be followed with signature 
• The email should not be closed informally

D) how to create a business email

Creating a business email comprises:

• Creating business email vital for growth of business
• Writing mail to the point without deviation 
• Email should be started with a greeting
• Informing the recipient about himself/herself 
• Explaining the purpose of the email
• It should contain the email signature

E) How to Write a Business Proposal Letter

Steps for writing a business proposal letter are:

• Information must be found out thoroughly
• Project scope and objectives must be defined
• Making estimate of labour and costs cautiously
• Drafting business proposal clearly
• Business proposal must be edited carefully
• Forwarding business proposal and following it

F) How to Use c/o in a Business Letter

Word c/o means “Care Of”: 

• Writing name of person or company first
• c/o can be written followed by a colon
• Writing name and mailing address of person or company for transferring letter 
• Sticking appropriate postage on upper right hand side of envelope
• Writing return address

G) How to Write a Business Letter

Essential points for writing business letter include:

• Writing letter in polished and professional manner
• Following easy to learn format 
• Indicating date, information about sender and recipient
• Few paragraphs in the body of the letter
• It should be framed to fit the standards of the company

H) How to Start a Business Letter

Ways of starting business letter:

• Two methods used for starting business letter
• First, making reference to earlier contact
• Mentioning phone conversation, meeting, correspondence through mail
• Second, mentioning about contact for the first time 
• Writing, to whom it may concern, only when name is not known

I) How to End a Business Letter

The following are considered as the best closings for ending a business letter:

• Best Regards
• Respectfully
• Appreciatively
• Thanks again
• Yours truly
• These are the most useful letter closings that can be used in a formal type business setting

J) What are the parts of a business letter

There are six vital parts of a business letter:

• Heading indicates return address with date 
• Address to whom the letter is to be sent should be written 
• Greeting also known as salutation
• Body of the letter
• Complimentary closing of letter
• Line that has signature  

K) What is the business letter

Business letter refers to a formal document sent from one company to another:

• They are sent to clients of the company, stakeholders, and employees
• They are also used for corresponding professionally between individuals
• Printed out business letters are used for important types of correspondences, and employment verification 

L) What is the Importance of Business Letter

Business letter is considered as important tool of communication in business setting:

• Used for product selling
• For making enquiry about prices of goods or customers
• For seeking information and advice
• To maintain good public relations
• To increase goodwill and perform various other functions of business

Business Letter Template in PDF and Word (doc.) Format:

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Letter Team

The team behind BestLetterTemplate.com understands the importance of effective communication in today's professional world and strive to provide you with the tools you need to make a lasting impression. Our team of experienced writers has created a wide range of templates for common letters, including recommendations, resignations, and cover letters. All of our templates are completely free to use and are designed to save you time and hassle. Whether you're a student, a recent graduate, or a seasoned professional, we've got you covered.

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