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5 Free Alternatives To Microsoft PowerPoint

M icrosoft PowerPoint has always been the default choice for creating professional meeting briefs or fun little project demonstrations in schools. Its inclusion as a free service for students or working professionals makes it a no-brainer to use. However, for the general public, it can get quite expensive to pay for a subscription just to be able to create simple presentation slides. Although you can subscribe to Microsoft's Office Suite and get more bang for your buck, the pricing still doesn't hit the affordable range for most. 

Fortunately, completion has been growing, and a sea of strong contenders offer similar services to PowerPoint. After considering feature sets, here are five of the best free alternatives to Microsoft PowerPoint. At the end of the article, you can find a detailed explanation of why we've chosen the services, alongside useful comparisons that may help you make your decision easier.

Read more: The 20 Best Mac Apps That Will Improve Your Apple Experience

When it comes to productivity apps, Zoho makes some of the better ones in the market. Zoho Sheet, for example, is one of the best Microsoft Excel alternatives out there  —  owing to its extensive product catalog, there is a great way to view and edit presentations. The aptly named Zoho Show lets you design and demonstrate professional-looking slides, all without having to download the program.

Zoho takes a minimal approach to most of its services, and its PowerPoint application is no different. You'll find that most menus are contextually aware of what tasks you're currently performing, which helps keep unnecessary tools out of the way and bring the important ones in focus. There is also a huge library of customizable templates you can choose from, making it easier to kickstart your presentation work. 

Zoho Show is completely free to use for individuals and offers unlimited cloud storage. No features are locked behind a paywall, and rest assured, you can fully rely on this online presentation-making tool for all your needs, be it for school or work. 

Canva is a service that can easily climb up to becoming everyone's favorite once they start using it. While most applaud it for its graphic designing prowess, there are many other things Canva can do that you probably aren't aware of . Among them is the ability to craft beautiful slides for your presentations and projects. 

By creating a free account, you can access thousands of templates on Canva. You can filter these by use case—maybe you need one for a professional business briefing or a casual one explaining why your pet dog is the best canine. There is a whole section of ready-to-use templates dedicated to mobile-friendly viewing as well, which is something you don't usually find to be as accessible with other tools. 

Like most presentation apps, Canva lets you collaborate with your team members and work across devices seamlessly. The Canva app for mobile also lets you control your slides remotely during your presentation. Some menus also feature AI-featured tools to add one-click enhancements to your slides -- unfortunately, these are locked behind premium subscription tiers. However, for the cent percent of the population, Canva can be used without spending a dime to meet a plethora of creative needs. 

Apple takes great pride in developing in-house solutions to meet every user requirement. While most of its products dominate the competition in popularity, the same cannot be said for Keynote , the company's version of Microsoft PowerPoint. The program was first released in 2003 with macOS Big Sur and has largely remained one of those icons you glance over and forget about. 

However, recent versions of Keynote have made it a compelling alternative to PowerPoint. Not only is it pre-installed on every Apple device, including your iPhone, but it also works best with the iPad touchscreen. Keynote has a largely clean and professional approach to the built-in templates, but nothing is stopping you from going creative. Animations are one of Keynote's strongest suits, allowing you to create near cinematic-looking presentations with just a few clicks. 

While you can still use Apple Keynote through iCloud on Windows devices, this alternative is clearly meant for people surrounded by the walled garden of Apple technology. It makes use of features like AirDrop, Live Photos, and VoiceOver  — all of which are technologies available across Apple devices. Using Apple Keynote is completely free, and the app has easy exporting tools that make working with Microsoft PowerPoint less of a hassle.

WPS Presentation

WPS Office makes some of the best solutions for creating and editing documents on smartphones , but their service offerings extend to Windows, macOS, and even Linux. WPS Presentation is perhaps the closest you'll get to Microsoft PowerPoint in terms of the user interface and how most tools are bundled in familiar locations.

This PowerPoint app offers real-time collaboration where you can invite your team members and work on the same document remotely. Like most collaboration tools, users can leave comments to suggest changes or add information for other people on the team.

WPS Presentation is not the only free product; you can utilize every app in the WPS Office suite. Unlike most competitors, you don't need to download or use a separate mini-app to make presentations. WPS Office has a document editor, PowerPoint creator, spreadsheet manager, and other tools all within its umbrella. Premium plans for this service exist, but they mostly cater to unlocking features for editing PDFs. 

Google Slides

As a netizen, you most likely already have a Google account. Not only is it required to make any meaningful use of your Android phone, but popular services that we take for granted, like Gmail and Drive, all fall under Google's umbrella. One such free service that the tech giant has at its disposal is Google Slides . While the barebones UI might seem lackluster at first, Slides has nearly the same level of functionality as Microsoft PowerPoint and can even be supercharged by add-ons. 

All of Google's workspace apps, such as Docs, Sheets, and Slides, provide an intuitive way to work in a team. You can add comments, use annotations, and share the presentation with limited access to others. You can use one of the many predesigned Google Slides templates for simple presentations , or browse for templates that cater to specific needs. Being part of a bigger service catalog has its obvious advantages, such as seamless integration with Google Meet, Gmail, and other products from Google that you already use. 

We recommend Google Slides to anyone who needs to create and edit PowerPoint presentations on the go and can't be bothered with working in a complicated environment. The service is also available as an app for Android and iOS, and you can export your presentations in a wide range of formats, including PPT, PDF, or PNG for individual slides. 

To Pay Or Not To Pay?

You'll notice that all the services we've mentioned on this list are free to use. In fact, you can use Office 365 apps online for free   — including PowerPoint, which makes purchasing a standalone subscription to the Microsoft PowerPoint app quite redundant. However, nearly every free alternative here short of Keynote also offers premium plans, but should you consider buying one?

For the vast majority of people who are looking for a robust software to create, edit, and share presentations with  —  these free options deliver exceptionally well in every aspect. Some apps like Google Slides and Apple Keynote let you work in smaller teams with the free tier as well. Apps like WPS Office and Canva tend to lock new and exciting features like AI tools behind a paywall, and while these are nice to have, you definitely can do without them. 

If you're looking for a presentation tool for a company with multiple people, you can scale up using any of the alternatives mentioned on this list. Both Google Workspace and Zoho offer reliable and enterprise-level plans you can upgrade to. For everyone else  — enjoy creating and demonstrating your PowerPoint presentations for free.

Read the original article on SlashGear .

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To insert a hyperlink in Presentation, perform the following steps:

1. Open the document in which you want to insert the hyperlink, and tap the toolbar icon in the lower-left corner.

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What’s Calibri? - Microsoft's Old Default Font

Calibri is a font familiar to many, and even if you haven’t heard of it, chances are you've encountered it at least once in your lifetime. It's often the default font for text, making it widely recognized. Calibri font’s popularity extends beyond Microsoft Office; many other office suites rely on it for its simplicity and versatility. In this article, we explore the reasons on what makes this font unique and why it has remained the default choice for so long.

What’s Calibri Font?

Calibri is a modern sans-serif font widely used in Microsoft Office. It replaced Times New Roman in Word and Arial in PowerPoint, Excel, Outlook, and WordPad when it was introduced in 2007. Designed by Luc(as) de Groot, Calibri has a rounded design, giving it a warm and soft feel.

In January 2024, Microsoft replaced Calibri with a new default font called Aptos after 17 years of Calibri's use.

Calibri is part of the ClearType Font Collection, a suite of fonts designed to work effectively with Microsoft's ClearType text rendering system, which enhances text clarity on LCD monitors. The other fonts in this collection include Cambria, Candara, Consolas, Constantia, and Corbel.

Types of Calibri Font in Microsoft Office:

Calibri Regular

Calibri Bold

Calibri Italic

Calibri Bold Italic

What Are the Characteristics of Calibri Font?

Subtly rounded stems and corners, visible at larger sizes.

Sloped form with true italic style, influenced by handwriting.

Characters from Latin, Latin extended, Greek, Cyrillic, and Hebrew scripts.

Utilizes sophisticated OpenType formatting, including ligatures, various figures, and alternate characters.

Some unsupported features in Office, such as true small caps and superscript/subscript glyphs.

Visible homoglyph, making lowercase letter "l" and uppercase letter "I" effectively indistinguishable.

Design similarities to TheSans family, with straight ends instead of rounding.

Potential addition of Bulgarian alphabet variant letterforms in the future, as mentioned by the designer.

Why Aptos Replaces Calibri as Microsoft Office's New Default Font?

Fresh Look: Microsoft aimed for a new default font to modernize its software.

Improved Readability: Aptos offers enhanced legibility, especially on high-resolution screens.

User Engagement: Users reacted strongly on social media, sparking discussions about fonts.

Brand Refresh: The change reflects Microsoft's desire to stay current and innovative.

Global Appeal: Aptos was chosen for its universal appeal and versatility across languages and cultures.

WPS Office: Use Word, Excel, and PPT for FREE, No Ads.

How to Change the Default Font in Microsoft Office?

Aptos has now become the default font on Microsoft Office apps, but this doesn't mean you have to stick with it. Users can change the default font setting in each of the Office app settings individually. Let's take a look at how we can change the default font in Word, Excel, PowerPoint, and Outlook.

Microsoft Outlook:

Step 1 : The default font for composing emails in Microsoft Outlook is Aptos.

Step 2 : To modify this, navigate to the "File" menu located in the top-left corner of Outlook.

Step 3 : Next, access "Options" from the left-side panel on Microsoft Outlook.

Step 4 : Next, in the Options dialog box, select the "Mail" tab, and then click on "Stationery and Fonts".

Step 5 : You can now adjust the default font for "New Mail messages" and "Replying or Forwarding messages" individually by selecting "Font”.

Step 6 : In the Font dialog box, navigate to the "Font" tab and pick a new default font for emailing in the “Font” field..

Step 7 : Once you've made your selection, click "OK" to exit the Font dialog box.

Step 8 : Finally, exit all remaining screens by clicking "OK" to return to Microsoft Outlook, where you'll observe the changed default font.

Microsoft Word:

Step 1 : Let's create a new blank document on Microsoft Word, or if you look, Aptos is our default font.

Step 2 : To change the font setting, click on the small downward arrow at the bottom right of the font section.

Step 3 : This will open the "Font" dialog box, head over to the “Fonts” tab where you can select any new font of your choice in the "Font" field. Let's say we want to go back to the old Calibri font.

Step 4 : Then click on the "Set As Default" button at the bottom left of the dialog box.

Step 5 : You will be asked if you want the changed settings to apply to all future documents or just to this document. Select "All documents based on the Normal Template" and then click on "OK".

Step 6 : You will now return to your Microsoft Word interface, or you can see that the font is now set to the selected default font.

Microsoft Excel:

Step 1 : Start by making a new workbook in Excel. Currently, the default font is Aptos Narrow.

Step 2 : To change the default Font settings on Excel, click on the "File" menu at the top left.

Step 3 : Then, click "More" on the left side panel, and then choose "Options".

Step 4 : In the Options menu, go to the "Display" tab and find "When creating new workbooks".

Step 5 : Simply pick your preferred font in the "Use this font as the default font" box, then click "OK".

Step 6 : Excel will ask you to restart to apply the changes, click on “OK” to proceed.

Step 7 : Close and reopen Excel to see your new default font.

Microsoft PowerPoint:

Step 1 : Begin by launching PowerPoint and initiating a new empty presentation. Currently, the default font displayed in the font section is Aptos Display.

Step 2 : To alter the default font, navigate to the "View" tab and select "Slide Master".

Step 3 : Within the Slide Master view, locate the "Font" field on the ribbon and opt for a different font from the drop-down menu.

Step 4 : Once done, exit Slide Master by clicking on "Close Master View".

Step 5 : Proceed to the "File" menu to save the template with the updated default font settings.

Step 6 : Select the "Save as" tab on the left side panel, or change the file type to *.POTX.

Step 7 : Click on "More options" to save the presentation as a template.

Step 8 : Adjust the location to "C:\Users[Your Username]\AppData\Roaming\Microsoft\Templates" for saving the template.

Step 9 : Rename the file to "Blank" and then hit "Save" to finalize the change in default font settings.

Step 10 : Upon opening a new presentation, you'll notice that the default font has been updated.

Best Alternative to Microsoft Office - WPS Office

WPS Office , an office suite that has long stood shoulder to shoulder with Microsoft Office, boasts high compatibility across all operating systems, including Linux, Mac, and Windows. With its user-friendly interface, cost-free access, and seamless integration across various tools like Writer, Presentation, and Spreadsheet, it has swiftly become the preferred choice for many.

However, with Microsoft Office officially changing its default font to Aptos, WPS has yet to follow suit. This is advantageous for users accustomed to working with WPS Office, as they can continue their workflow seamlessly without any additional costs. The download process is straightforward, allowing users to easily use WPS Office alongside Microsoft Office.

Q1. Can Calibri be customized or modified in Microsoft Office?

Although users cannot directly modify the basic Calibri font itself, they have the flexibility to adjust its size, color, and formatting within Microsoft Office applications.

2. What's the process for changing the font in the Calibri body within Word?

To modify the font in the Calibri body of your Word document, navigate to Format > Font > Font. Alternatively, you can press and hold Ctrl + D to access the Font dialog box. From there, select the desired font and size you wish to apply.

3. Which font has replaced Calibri?

The font that has replaced Calibri is Aptos, introduced by Microsoft as the new default font across its Office suite.

Calibri Legacy Continues

While Calibri may no longer be the default font of Microsoft Office, its legacy remains strong as many people still prefer using it. Of course, you can manually change your text to Calibri in MS Word, but it's a hassle having to do it repeatedly every time you open your document. In this aspect, WPS offers convenience by having Calibri as the default font, allowing you to use it freely without any hassle. Download WPS Office now and experience its top notch ease.

• 1. How to Change Default Font in Microsoft Outlook from Aptos to Calibri? (A Step-By-Step Guide)
• 2. How to Change Default Font in Microsoft Word from Aptos to Calibri or Other Fonts?
• 3. Aptos vs Calibri - Comparison of Microsoft's Old and New Default Fonts
• 4. How to Change Default Font in Google Docs(A Comprehensive Guide)
• 5. What’s Aptos? - Microsoft’s New Default Font
• 6. How to Change the Default Font in PowerPoint: The Beginner’s Guide

15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.