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Microsoft Power BI Gains Presentation Mode on Windows 10

The Windows 10 app of Power BI now has a Presentation Mode that enhances collaboration and conferencing situations.

Luke Jones

Microsoft has sent out a new update for Power BI for users running the Windows 10 app version of the data analytics suite. While the update is not loaded with new features, it does score an important new ability. Power BI on Windows 10 now has an enhanced presentation mode.

With this mode, Microsoft says conferencing and collaboration environments gain a powerful new tool.

To use the Presentation Mode, users can select the full screen button located in the menu bar. Once selected, Presentation Mode will reframe the screen to remove the app frame. Focus is entirely on the data and dashboard visuals when Presentation Mode is enacted.

“Using Presentation mode in the Power BI app running on Surface Hub in your conference room and collaboration areas, better allows you to have meetings which focus on your data,” Microsoft explains. “Presenting, collaborating and having productive discussions with your colleagues and team members while using your data in your Power BI dashboards and reports has never been easier.”

A new action bar is also visible in this mode, although its availability depends on the size of the display. For example, if your screen is 84” or lower, the action bar appears on the top or the bottom of the display. For screens over 84”, the bar is located on the left of right edge.

The action bar is an important part of the Presentation Mode in Power BI. This is where users can navigate through pages and enter the report and/or app. Users can also search through the action bar.

Enhancing collaboration further, Presentation Mode has support for pen input, allowing users to highlight and edit in real-time.

Presentation Mode is available for Power BI on Windows 10 from the Microsoft Store here .

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Luke Jones

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Add live Power BI data to PowerPoint

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You can use live data from Power BI to help create a story with your PowerPoint presentations. Add individual visuals and whole report pages to your PowerPoint slides with the Power BI add-in or create a new PowerPoint presentation with live data from the Power BI Service. With the Power BI add-in, you can also use recommended content from the add-in to use on an existing slide. You also insert a direct URL link into the Power BI add-in.

After you use your preferred method to load the data, the report or visual will be live and you can select the data as desired. Any changes you make while editing the presentation will automatically save. The next time you open the presentation, the report or visual will appear in the state you last left it in. For more information, see View and present live Power BI data in PowerPoint .

If you don't see the Power BI button, choose Get Add-ins and look for "Microsoft Power BI" in the Office Add-ins store. If the add-in is admin managed, it will appear in a separate ribbon.

If you get a Cannot run Power BI error message when you try to use the Power BI add-in, it is most likely because you need to install WebView2, a component necessary for running Power BI in PowerPoint. WebView2 is very simple and quick to install. See Troubleshoot the Power BI add-in for PowerPoint for details.

Decide how you want to load your data and follow the procedure in one of following sections:

Create a new presentation and add live Power BI data

Add live power bi data to an existing presentation, use the direct url to add live data to a presentation.

The Open in PowerPoint and Export options are not available in national/regional clouds.

Create new presentation from a report or visual

Add the report or visual to a new PowerPoint presentation with the following method:

Go to the report or visual.

Make any changes or select filters that you want to the data before you add it to a new PowerPoint presentation.

Select Share the live data is a report.

Or, if the live data is in a visual, select More options (...) then Share .

When you add a report:

  • Specify what users can access the content as described in the sharing reports documentation .

Check the Include my changes box if you want to add the data in its current state.

Select Apply .

Choose Open in PowerPoint .

In the Embed live data in PowerPoint dialog that appears, choose Open in PowerPoint . Then a new PowerPoint presentation will open with the visual already loaded into the add-in.

Screenshot showing the embed live data in PowerPoint dialog window.

Export a report to add live data to a new presentation

Select Export .

Choose PowerPoint .

In the Export to PowerPoint dialog that appears, choose Embed live data from the dropdown menu.

Screenshot of Power BI report embed live data option.

Check the Embed report with the data filters you selected box if you want to export the current state.

Select Open in PowerPoint .

Although this option is located in the Export menu and leads to the "Embed live data", no data actually becomes part of the PowerPoint file. The data remains secure in Power BI.

Use the content recommended by the Power BI add-in

On the slide you want to add live content, type the title of the slide. The title should include the name of the report you wish to add.

select Add-Ins from the top ribbon.

Select the Power BI add-in.

The add-in then automatically scans the title of your slide then suggests Power BI content that might be relevant under the Recommended section.

For example, if the title of your slide is "New stores sales," the add-in shows you a list of Power BI reports that contain those keywords. The add-in also shows you reports you recently visited in Power BI, so you can easily access reports you’re working on or frequently use.

Once you find the report you want, select it to insert it on the page.

When you have the report open on PowerPoint, you can select a specific page or visual to insert. You can also update filters or slicers before you insert it on the page.

If the slide doesn't yet have a title, a dialog will suggest a title based on the content of the add-in. The title can be the report name, the page or visual name, or both.

If you want to allow others to access this report, select the Give people automatic access to this data checkbox, so that when others in your org view this presentation, they can see the data you added to the slide.

You must have permission to share the content you want to insert or you won't have the option to give others access to the data.

When you're ready to insert the page, select the Insert button to add the live content.

If the report you want to add doesn’t appear in the list of recommended content, use the Use the direct URL to add live data to a presentation method.

If you want to add a live report page to your presentation with a URL, there are three ways to get the report page URL, you can get the URL from the Share option, Export option, or directly from the browser's address bar.

Use the Share option if you want to be sure that all users who open the presentation can view the report. With other methods, users can or can't view the report based on their permissions.

Use the following procedure to add live data to a presentation with a URL:

In the Power BI service, open the report to the page you want to insert.

If you want, set the page to your desired state using filters, selection, slicers, etc.

If you use the share method, select Share :

Specify what users can access the content.

Screenshot of Power BI report send link dialog.

  • Copy the URL.

Or, if you use a visual:

  • Select More options (...) .
  • Select Share .
  • Then choose Link to this visual to get the visual's URL.

Or to use the browser link:

  • Copy the URL from the browser's address bar.

After you copy the URL with one of the previously mentioned methods, go to your PowerPoint Presentation.

Go to the slide you want to add the data.

Select the Power BI add-in from the ribbon.

Paste the URL into the text box.

Select the Insert button and the visual will load into the slide.

Change a direct link to a shareable link

If you have sharable links enabled for your organization and you have permissions to reshare a report, you can turn your link into shareable link in the Power BI add-in. When you use a sharable link, other users viewing the presentation have the required permissions to see the report and don't have to request access when the viewing the presentation. So, you don't have to give everyone access in the Power BI service before you use the report in your presentation. For admins to learn more about how to enable sharable links, read Allow shareable links to grant access to everyone in your organization .

Use the following procedure to create a shareable link to a report in your presentation:

Copy the report page from the browser address bar.

Paste the direct link into the Power BI add-in.

Check the box next to Give people automatic access to this data . The add-in changes the direct link to a shareable link.

Select the Insert button and the report loads into the slide. The report is now accessible to everyone who views the presentation.

Related content

  • About storytelling with Power BI in PowerPoint
  • View and present live Power BI data in PowerPoint
  • Information for Power BI administrators
  • Troubleshoot the Power BI add-in for PowerPoint
  • More questions? Try asking the Power BI Community

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Solved! Go to Solution.

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COMMENTS

  1. Presentation mode in Power BI Windows App

    Power BI apps support that, and today we're releasing enhanced presentation mode capabilities in Power BI Windows 10 app, built specifically for such scenarios. Using Presentation mode in the Power BI app running on Surface Hub in your conference room and collaboration areas, better allows you to have meetings which focus on your data ...

  2. View presentation mode on Windows devices

    Use presentation mode. In the Power BI Windows app, tap the Switch to presentation mode icon. The app chrome disappears and the action toolbar appears at the bottom of the screen or on the right and left sides (depending on your screen size). From the toolbar you can tap to perform the following actions: Go back to the previous page.

  3. Enhancing presentation mode with slideshow in Windows Power BI app

    Using Power BI Windows app with presentation mode enables you to present, collaborate, and have productive discussions while using your data in your Power BI dashboards and reports. You can use presentation mode on any device running Windows, like Microsoft Surface Hub, your Windows desktop or tablet. ...

  4. Presentation mode in Power BI Windows App

    Using Presentation mode in the Power BI app running on Surface Hub in your conference room and collaboration areas, better allows you to have meetings which focus on your data. Presenting, collaborating and having productive discussions with your colleagues and team members while using your data in your Power BI dashboards and reports has never been easier with the enhanced Presentation mode ...

  5. Presentation mode

    Presentation mode - online power BI on browser ‎12-28-2023 08:26 AM. Hi everyone, there's a way to use the presentation mode as the power bi (windows app) on the online page? I need to switch automatically from a page to a page . thanks in advance for your support. Solved! Go to Solution. ...

  6. Solved: How to go to presentation mode setting ?

    As i notice my ipad PBI app , the setting does not have presentation mode setting. Paul . Solved! ... that is specifically designed for the Windows 10 App and/or mobile app in the Power BI Service and that is highly ... that is specifically designed for the Windows 10 App and/or mobile app in the Power BI Service and that is highly ...

  7. Get started with Power BI Desktop

    Select the Download icon in the top menu bar, and then select Power BI Desktop. On the Microsoft Store page, select Get, and follow the prompts to install Power BI Desktop on your computer. Start Power BI Desktop from the Windows Start menu or from the icon in the Windows taskbar. The first time Power BI Desktop starts, it displays the Welcome ...

  8. Microsoft Power BI Gains Presentation Mode on Windows 10

    Power BI on Windows 10 now has an enhanced presentation mode. With this mode, Microsoft says conferencing and collaboration environments gain a powerful new tool. To use the Presentation Mode ...

  9. Add a live Power BI report page to PowerPoint

    After you copy the URL with one of the previously mentioned methods, go to your PowerPoint Presentation. Go to the slide you want to add the data. Select the Power BI add-in from the ribbon. Paste the URL into the text box. Select the Insert button and the visual will load into the slide.

  10. Microsoft releases enhanced presentation mode capabilities for Power BI

    Microsoft recently released an updated Power BI Windows 10 app with enhanced presentation mode capabilities. Presentation mode in the Power BI app is meant for conference rooms and collaboration areas. Just tap the full screen button in the menu bar to enter Presentation Mode and the app frame will disappear, allowing you to focus on the report ...

  11. Solved: How do I use Presentation Mode?

    So this is a little confusing, but there are actually 2 "Power BI" apps in the Windows store. 1. Power BI Desktop. 2. Microsoft Power BI . And the presentation mode is available in the second one. I think this second one is basically a Windows 10 port of the mobile app. It appears to be an app designed for people that just want to view reports ...

  12. Create a 'presentation mode' in your Power BI reports

    Create a combination of Power BI's 'spotlight' and 'focus mode' using buttons and bookmarks.This makes your reports more accessible and easier to focus on in...

  13. Presentation mode in Power BI Windows App

    Power BI apps support that, and today we're releasing enhanced presentation mode capabilities in Power BI Windows 10 app, built specifically for such scenarios. Using Presentation mode in the Power BI app running on Surface Hub in your conference room and collaboration areas, better allows you to have meetings which focus on your data.

  14. Importing Powerpoint slides to power Bi report

    Power BI forums; Updates; News & Announcements; Get Help with Power BI; Desktop; Service; Report Server; Power Query; Mobile Apps; Developer; DAX Commands and Tips; Custom Visuals Development Discussion; Health and Life Sciences; Power BI Spanish forums; Translated Spanish Desktop; Training and Consulting; Instructor Led Training; Dashboard in ...

  15. Enable Slideshow (Presentation mode) on PC? : r/PowerBI

    Related Power BI Microsoft Information & communications technology Software industry Technology forward back r/PowerBI Everything you need to know about Power BI: news, resources, and a community of super users ready to answer questions!

  16. Solved: Presentation mode in PBI Desktop

    Solution Sage. 11-16-2022 03:57 AM. In Power BI Desktop it doesn't exist. The best you can do is activate "Lock Objects" on the View Pane and hide all the menus that you can! However, I would suggest you to publish the report even if it is only in your personal workspace. View solution in original post. Message 2 of 3.

  17. Power BI

    Author reports for your own use or view Power BI content hosted in a Power BI Premium or Microsoft Fabric shared capacity. Use the free app to connect, model, and visualize data with an easy-to-use report canvas and hundreds of visuals. Sign up for the Microsoft Fabric free trial to explore the full suite of services—including everything ...

  18. Power BI Windows 10 universal app for desktops, tablets, and

    Three weeks ago we introduced the Power BI app for Windows 10 mobile phones. Today, we're making it available as a Windows 10 universal app that can be installed on PCs, tablets, and phones. ... Power BI will adjust the presentation to best fit your screen size and resolution. This means you can take your data with you on the goand seamlessly ...

  19. Power BI Windows app has new look (preview)!

    In this release we are introducing preview of Power BI Windows app's new look, which includes new home page. This new home page is a centralized hub for all your Power BI content giving you quick and easy access in one place. At the top of the screen, you'll have access to the items you access frequently. The items have thumbnail to give a ...

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    Power BI Report Builder. Create paginated reports to print or share with an experience familiar to countless report authors. Download. Download the latest versions of Power BI from Microsoft Power Platform. Create insightful reports, dashboards, and more with Power BI.